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Board of Trustees Public Board Meeting Agenda 2015-2016: #1 Date: September 15, 2015 Time: 4:00 p.m. Location: Board Room, Catholic Education Services

9807-106 Street Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order 1.1 Opening Prayer Father Dean 1.2 Roll Call 1.3 Comments from the Public 1.4 Consent Agenda A. Death of Staff Member - Lynda Senger J. Carr B. Kisiko Awasis Kiskinahamawin Mountain Cree Camp School

Contract Extension J. Carr, J. Naccarato

C. Council of Elders Annual Report C. Olsen 1.5 Presentation 1.6 Agenda

2. Minutes 2.1 Minutes of the Previous Meeting A. June 23, 2015 2.2 Matters Arising from the Minutes A. Terms of Reference, Governance & Priorities Committee C. Olsen

3. Business of the Meeting 3.1 Administrative Business A. Reports for Information (i) No Reports Scheduled B. Reports Requiring Action (i) Renaming of Archbishop Oscar Romero School J. Carr (ii) Request to Tender: New Pilot Sound K-9 School - Christ The King

and New Heritage Valley K-9 School - St. Thomas Aquinas J. Carr

BOARD OF TRUSTEES Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr of 2

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3.2 Board Business A. Reports for Information B. Reports Requiring Action (i) Draft Board Policy Gender Identity and Expression Supporting

Students in Inclusive Communities P. Grell

(ii) Gender Identity and Expression Supporting Students in Inclusive Communities Administrative Regulation

P. Grell

(iii) Governance Policy: Commitment to Inclusive Communities in Edmonton Catholic Schools

J. Acheson

(iv) Policy & Bylaws Committee – Strategic Plan 2015-2016 J. Acheson (v) Draft Terms of Reference – Ad Hoc Committee Inclusive

Education Symposium J. Acheson

3.3 New Business A. Notices of Motion Not for debate (i) Childcare Modulars M. Bergstra (ii) Mandatory Vaccinations M. Bergstra B. Trustee Inquiries Not for debate, for vote only C. Other (i) Fentanyl Matter

(a) Motion (b) Administrative Report on Steps and Strategies Put Into Place

M. Bergstra

J. Carr (ii) Universal School Lunch Strategy M. Bergstra (iii) School Fees L. Thibert 3.4 In-Camera A.

4. Adjournment 4.1 Closing Prayer Father Dean 4.2 Motion to Adjourn

BOARD OF TRUSTEES Patricia Grell, Ward 71 Cindy Olsen, Ward 73 Marilyn Bergstra, Ward 76 Larry Kowalczyk, Ward 72 Debbie Engel, Ward 74 Laura Thibert, Ward 77 John Acheson, Ward 75 SUPERINTENDENT Joan Carr of 2

EIGHT CHARACTERS OF CATHOLIC EDUCATION . . . Community • Hospitality • Justice • Tradition • Sacramentality • Humanness • Rationality • Spirituality

INTER-OFFICE MEMO

September 15, 2015 Public Meeting of the Board 1.4A August 17, 2015 TO: Board of Trustees FROM: Joan Carr Superintendent ORIGINATOR: Laurie Pelkie Assistant Superintendent, Human Resource Services SUBJECT: Death of Lynda Senger We regret to advise the Board of the death of Lynda Senger on July 13, 2015. Lynda commenced employment as a Part Time Light Duty Custodian with Edmonton Catholic Schools in December 14, 1992 at St. Francis Xavier and was currently serving as Custodian at Archbishop O’Leary. The highlight of Lynda's life was her family. She was a joy to see at the end of the day as she talked about her family and how proud she was of them. Lynda looked forward to babysitting her grandchildren as often as she could. She also loved her work and seemed happy to be at her job each day. An expression of sympathy has been sent by the Administration to her husband on behalf of the Board. :sph


INTER-OFFICE MEMO

September 15, 2015 Public Meeting of the Board 1.4B September 15, 2015 TO: Board of Trustees FROM: Joan Carr Superintendent ORIGINATOR: Joe Naccarato Assistant Superintendent, Learning Services Enhancement RE: EXTENSION OF OUR SERVICE AGREEMENT WITH KISIKO AWASIS SCHOOL ______________________________________________________________________________ In the spring of 2009, Alberta Education reached an agreement with Edmonton Catholic School District to operate Kisiko Awasis Kiskinahamawin School at Mountain Cree Camp for a two school year trial period. The term of the trial period was August 31, 2009 to August 31, 2011, funded at 1.2 million per year. At the end of the two year trial time, the arrangement was reviewed by Edmonton Catholic Schools, members of Mountain Cree, and Alberta Education; and another two year agreement was signed. The term of the new agreement was from August 31, 2011 to August 31, 2013 funded at 1.2 million per year. The Agreement was renewed again from August 31, 2013 to August 31, 2015 and the funding was increased to 1.4 million per year. With the current agreement about to expire, Alberta Education along with members of Mountain Cree Camp is asking that Edmonton Catholic School District consider a three year extension. The period of this extension agreement is August 31, 2015 to August 31, 2018 and funding will be increased to 1.6 million per year. Recommendation: That the Board of Trustees endorses the Service Agreement Extension between Edmonton Catholic Schools and Alberta Education effective August 31, 2015 to August 31, 2018.

Council of Elders

2014-2015

Report to the Board September 15, 2015

Submitted by: COE Representative, Elizabeth (Betty) Letendre

Trustee Representative, Cindy Olsen

Page 1 of 7

Council of Elders

2014-2015

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Council of Elders

2014-2015

Report to Board of Trustees

2014 – 2015

The Council of Elders is pleased to present its Report for 2014-2015. Edmonton Catholic Schools through its Council of Elders provides leadership required to meet the goal of insuring success for First Nations, Metis and Inuit students (FNMI). In this report we will highlight initiatives and actions since 2014-2015.

Joint commemorative feast event between the Council of Elders and the Eparchy commemorating the Holodomor on November 30, 2015.

Joint commemorative Residential Schools/Holodomor Celebrations between Austin O’Brien and St. Joseph High School. A resource about residential school was taped and made into a resource. Building of relationships with local reserve representative by hosting a joint event to honour partnerships by January 2016. Continue to build relationships by extending invitations to visit and reciprocate visits to FNMI schools outside of the district.

The Council of Elders with Aboriginal Learning Services Enhancement will continue the practice of reviewing Aboriginal resources to ensure validity and authenticity of Aboriginal content. Work closely with the Faith Formation Committee to continue delivering a second professional development day for district staff, to provide Aboriginal historical perspectives and influences on FNMI education.

Continued work with Human Resources and the Superintendent to bring forth strategies towards increasing recruitment and retention of FNMI teachers and staff through New Staff Aboriginal Awareness Orientations.

Council of Elders will request to meet with new Premier and Ministers to determine mandates and discuss needs. Ministers will include the Minister of Education, Minister of Health, Minister of Human Services, Minister of Culture and Tourism, and the Minister of Aboriginal Relations.

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Council of Elders

2014-2015

Ongoing formally developed partnership with the City of Edmonton to discuss joint support of the 2015 - 35th Annual Ben Calf Robe Traditional Pow-Wow on May 7, 2016.

Develop ongoing partnership with Mayor Don Iveson and City of Edmonton to:

• support Ben Calf Robe Pow Wow • Nîkânîw: Edmonton’s Aboriginal Youth Leadership Program • advisory capacity for cultural education for City staff • advisory to Taskforce on Elimination of Poverty • Kihciy Askiy Grand Council – working on Aboriginal communities allocation to perform

cultural activities and ceremonies on traditional land • Truth and Reconciliation youth conference – elders attended and presented young women

and men traditional teachings. • Winter City Conference – youth hosted Winter City Conference in February 2015, youth

were ambassadors for First Nations, Metis and Inuit communities to welcome dignitaries from all around the world.

Continue to work collaboratively with the “Nehiyaw Pimatisiwin” teachers and administrators to provide support and guidance towards successful Aboriginal programming.

District website and ECSD portal has been updated with current Aboriginal Learning Services and Council of Elders information.

Developed and delivered “We Hold the Future” leadership program, for grade 9 students assisted by St. Joseph students to prepare and transition into high school.

Life skills training, Toastmasters for youth, and “Rites of Passage” Culture Camp to assist in transitioning to high school.

Continued partnership and collaborations of Newman’s college, Council of Elder and Aboriginal Learning Services to provide sessions on Truth and Reconciliation Commission, Spirituality and Culture.

Ongoing collaboration with the Archdiocese.

• Participated in news conference with Archbishop Richard Smith at Archdiocese, reflecting on Pope Francis’ encyclical on ecology, entitled “Laudato Si, On the Care of our Common Home.” - Thursday, June 18, 2015.

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Council of Elders

2014-2015

• Hosted a dinner and movie of Viewing of “Gently Whispering the Circle Back” explores the journey of healing in a people wounded by the Canadian Residential School system. With Archbishop Richard Smith, Superintendent Joan Carr, Assistant Superintendents for ECSD and ECSD staff in attendance.

ASBA Partners Task Force on FNMI success well-being, input in to the action plan 2014-2015.

Faith Formation Day – Care for Creation, worked with Faith Formation Committee to deliver professional development day for district staff, to provide Aboriginal historical perspectives an influences of FNMI education, Aboriginal Culture and Spirituality.

• Tipi teaching • Spirituality of dance • Guided tour of Royal Albert Museum Aboriginal Exhibit • Viewing of “Gently Whispering the Circle Back” explores the journey of healing in a people

wounded by the Canadian Residential School system.

Host four ECSD sacred pipe ceremony at “Nehiyaw Pimatisiwin” schools throughout the year.

Provide governance workshop to Treaty 8 chiefs and Education Directors.

2015 Soaring Conference and Indspire Awards- attendance of 20 youths to engage and explore in their future opportunities; trades, scholarships, etc.

Develop partnerships between Council of Elders and the Canadian Catholic Organization for Development and Peace as well as Centre for Global Education

• Introduction 2 hour information session on Aboriginal spirituality and culture for staff • Working together on a Global Encounter classroom where students work together online

and then come face-to-face via video conference with each other and an expert (s) to share the work they have done – 1 week to 10 day collaboration.

Participated in Celebrating a 100 years of École/Escuela Grandin School- June 5, 2015. University of Alberta, Native Studies Convocation and working with Dr. Jill Kokin in the Health Science Department- presentation on natural medicines.

Letter sent to Honorable Gordon Dirks-Minister of Education (April 16, 2015) and MLA for Lesser Slave Lake of Alberta Pearl Calahasin regarding First Nations, Metis and Inuit funding cutbacks and self-identification. (was not able to do so because of early election call)

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Council of Elders

2014-2015

Work on Conduct policy. Ben Calf Robe-St. Clare school is now home to in residence Elder.

Transitioning of new Elders into the Council

Elder did closing Mass with Archbishop Richard Smith for the Truth and Reconciliation Commission on residential schools.

Work by individual Elders for Truth and Reconciliation Commission of Canada (TRC).Truth and Reconciliation Commission of Canad This year’s work will focus on TRC recommendation and implementation in district as well as through province in conjunction with FNMI Taskforce.

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Council of Elders

2014-2015

Submitted by Betty Letendre (Council of Elders)

Cindy Olsen (Trustee Representative) September 15, 2015

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Board of Trustees Public Board Meeting Minutes 2014-2015: #14 Date: June 23, 2015 Time: 4:00 p.m. Location: Board Room, Catholic Education Services

9807-106 Street Phone: 780 441-6002 Web: www.ecsd.net

1. Call to Order

1.1 Opening Prayer Board Chair Engel called the meeting to order at 4:00 p.m. Father Julian Bilyj began the meeting with the Opening Prayer.

1.2 Roll Call Present:

Debbie Engel, Board Chair John Acheson Marilyn Bergstra, Vice-Chair Patricia Grell Cindy Olsen (By phone) Larry Kowalczyk Laura Thibert

1.3 Comments from the Public There were no comments scheduled.

1.4 Consent Agenda Trustee Thibert moved that the Consent Agenda with the following items be approved, as circulated. Carried

A. Emergency Succession Plan B. Annual FOIP Report 1.5 Agenda

Trustee Thibert moved that the agenda of the June 23, 2015 Public Meeting be approved, as circulated. Trustee Acheson inquired why his Notice of Motion – Censure Matter was not placed on the agenda. General Counsel advised that in keeping with the Organizational Bylaw (13.6), this matter should be placed on an in-camera portion of a future Strategic Planning Meeting for determination of Trustee Acheson’s inquiry. The vote was called on the motion by Trustee Thibert and it was Carried

Minutes of the June 23, 2015 Public Meeting Page 1 of 6

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2. Minutes 2.1 Minutes of the Previous Meeting A. May 26, 2015

Trustee Kowalczyk moved that the Board of Trustees approves the minutes of the May 26, 2015 Public Meeting, with the following corrections: • Page 3, 4th paragraph regarding the motion by Trustee Bergstra, under ‘opposed’

– delete L. Thibert and replace with L. Kowalczyk. • 3.2B (iii), last word of the 2nd paragraph delete ‘meeting’ and replace with

‘committee’ • 3.2B (iii) last word of the 4th paragraph delete ‘meeting’ and replace with

‘committee.’ Carried

B. June 9, 2015 Special Meeting of the Board Trustee Thibert moved that the Board of Trustees approves the minutes of the June 9, 2015 Special meeting of the Board, as circulated. Carried

2.2 Matters Arising from the Minutes There were no matters arising from the minutes.

3. Business of the Meeting

3.1 Administrative Business A. Reports for Information

There were no reports for information scheduled.

B. Reports Requiring Action There were no reports requiring action scheduled.

3.2 Board Business A. Reports for Information

There were no reports for information scheduled. B. Reports Requiring Action (i) Letter to Government Agencies, Request for Restored Funding for Not-For-

Profit Agencies Trustee Bergstra moved that the Board of Trustees sends a letter to the appropriate Provincial government agencies requesting funding levels be restored to not-for-profit organizations that support and provide intervention services for children and youth victims of crime to organizations that target awareness and prevention of child and youth bullying and victimization. This includes, but is not limited to, Safe and Caring School Communities, The Zebra Foundation, The Sexual Assault Centre and other providers of like services. Trustee Olsen moved an amendment to delete last sentence which states: This includes, but is not limited to, Safe and Caring School Communities, The Zebra


Foundation, The Sexual Assault Centre and other providers of like services and replace with: ‘This includes providers of these services.’ Carried Trustee Acheson moved an amendment to replace the word ‘agencies’ to ‘departments.’ Carried The main motion as amended to read as follows was voted on and was Carried That the Board of Trustees sends a letter to the appropriate Provincial government departments requesting funding levels be restored and/or continued to not-for-profit organizations that support and provide intervention services for children and youth victims of crime to organizations that target awareness and prevention of child and youth bullying and victimization. This includes providers of these services.

(ii) Second Reading to Amendment to GP#11 Trustee Remuneration and Expenses, Health Care Benefits Trustee Acheson moved that the Board of Trustees gives second reading to the amendment relating to the Benefits Section of GP#11, Trustee Remuneration and Expenses: Age eligible trustees will have the flexibility of purchasing private health insurance from a recognized provider and upon submission of paid invoices will be reimbursed for the amounts expended. The total amount to be reimbursed will not exceed the cost of health coverage of individual trustees covered by the District Group Benefit Package. An age eligible trustee is one who has reached their 75th birthday and who, as a result, is not eligible to participate in the District Group Benefit Package.

Vice-Chair Bergstra assumed the Chair.

Trustee Engel moved an amendment to add the words at the end of the District Group benefit Package: Further, all trustees shall have the option of being reimbursed the amount of their benefits that is budgeted for their benefits should they decide not to participate in their benefit plan. Defeated

Opposed: C. Olsen J. Acheson

P. Grell L. Thibert

In Favour: D. Engel M. Bergstra

L. Kowalczyk

The main motion (2nd Reading) was voted on and it was Carried Opposed: D. Engel

C. Olsen L. Thibert

In Favour: J. Acheson M. Bergstra

L. Kowalczyk P. Grell


Third and Final Reading Trustee Acheson moved third and final reading to Amend GP#11, Trustee

Remuneration and Expenses relating to the Benefits Section, to add the following: Age eligible trustees will have the flexibility of purchasing private health insurance from a recognized provider and upon submission of paid invoices will be reimbursed for the amounts expended. The total amount to be reimbursed will not exceed the cost of health coverage of individual trustees covered by the District Group Benefit Package. An age eligible trustee is one who has reached their 75th birthday and who, as a result, is not eligible to participate in the District Group Benefit Package.

Carried Opposed: L. Thibert

D. Engel C. Olsen

In Favour: J. Acheson M. Bergstra

L. Kowalczyk P. Grell

Board Chair Engel assumed the chair.

(iii) Terms of Reference, Governance & Priorities Committee Trustee Acheson moved that the Board of Trustees of Edmonton Catholic

Schools approves the Terms of Reference for the Governance and Priorities Committee, as circulated.

Trustee Thibert moved to refer the Terms of reference to the next Public Board meeting. Defeated

In Favour: L. Thibert Opposed: J. Acheson M. Bergstra

D. Engel P. Grell

C. Olsen L. Kowalczyk

Trustee Bergstra moved to recess.

The meeting reconvened at 5:08 p.m.

The vote was called on the main motion by Trustee Acheson and it was Carried

Opposed: L. Thibert In Favour: J. Acheson M. Bergstra

D. Engel P. Grell

C. Olsen L. Kowalczyk


3.3 New Business A. Notices of Motion

There were no Notices of Motion.

B. Trustee Inquiries There were no Trustee Inquiries scheduled.

C. 2015 Board Organizational Meeting: June 26, 2015 On May 26, 2015 Trustee Acheson placed the following Notice of Motion on the table:

That the 2015 Organizational Meeting of the Edmonton Catholic School Board be set [fixed] by the Board of Trustees for June 26, 2015 at 10:00 a. m. and that written notice of the 2015 Organizational Meeting indicating that date and time be served personally on each trustee by the Secretary on June 23, 2015. At this meeting, June 23, 2015, Trustee Acheson placed the following motion on the table, amending the date from June 26, 2015 to August 21, 2015: That the 2015 Organizational Meeting of the Edmonton Catholic School Board be set by the Board of Trustees for August 21, 2015 at 10:00 a.m. and that written notice of the 2015 Organizational Meeting indicating that date and time be served personally on each trustee by the Secretary prior to the date as required by the School Act.

Point of Order: Trustee Thibert The School Act states that the Authority to schedule the Organizational Meeting resides with the Secretary of the Board, not the Board itself. Board Chair Engel ruled in favour of Trustee Thibert’s Point of Order. Trustee Grell challenged the ruling of the Chair. The following trustees upheld the ruling of the Chair: L. Thibert J. Acheson C. Olsen M. Bergstra L. Kowalczyk Trustee Grell opposed the ruling of the Chair.

D. Inclusive Education Trustee Acheson moved that that the Board directs the Administration to begin a

process to modify the manner and strategies currently employed by the District in advancing and implementing Alberta Education’s: Setting the Direction Framework and that that modification process begin in the coming school year by reestablishing and/or ensuring that District Educational Experiencing Programs I, II, and III are available for students at the high school level beginning in the 2015 – 2016 School Year.


Trustee Kowalczyk moved to refer this matter to a Public Meeting of the Board in December 2015. Carried

Trustee Bergstra moved that the Board of Trustees strikes an ad hoc committee of Trustee Acheson and Trustee Kowalczyk for the purpose of planning a symposium on special education and that terms of reference for this committee be brought back to the first Public meeting of the Board in the fall. Carried

4.0 Adjournment 4.1 Father Julian Bilyj said the Closing Prayer. 4.2 Trustee Kowalczyk moved that the meeting adjourn at 7:40 p.m. Carried

Board Chair Corporate Secretary



INTER-OFFICE MEMO

September 15, 2015 Public Meeting of the Board 3.1B(i)

August 28, 2015 To: The Board of Trustees From: Joan Carr, Superintendent Re: Celebrating the Beatification of Blessed Oscar Romero Blessed Oscar Romero was born on August 15, 1917 in El Salvador and died March 24, 1980 in San Salvador. Although Romero had been considered a conservative prelate before his appointment as Archbishop in 1977, Romero refused to support both the dictator of the time as well as the right-wing military-civilian junta that replaced the deposed dictator. His outspoken defense of the poor—who were powerless victims of widespread violence—brought repeated threats to his life. In the face of those threats, Romero declared his readiness to sacrifice his life for the “redemption and resurrection” of El Salvador. He was recognized as a hero to many because of his unreserved advocacy for human rights. In 1979, Romero was nominated for the 1979 Nobel Prize for Peace, and the following year, he was assassinated at the hands of an unknown assailant while saying Mass. In 1997, nearly two decades later, St. John Paul II gave Archbishop Romero the title of Servant of God. And in 2013, Francis reopened Romero’s cause soon after becoming pope. Last year, the current Archbishop of El Salvador and three other bishops met with the pope to support Romero’s canonization. While sainthood is typically a two-step process, where one miracle is required for beatification and a second miracle is required for canonization, martyrs, can be beatified without a miracle. Romero was declared a martyr by Pope Francis on February the 3rd, 2015, paving the way for his beatification, which took place on May the 23rd, 2015. Since May of this year, the Salvadoran Community in Edmonton has been celebrating Romero’s beautification and has partnered on several occasions with the staff of Archbishop Oscar Romero School to organize special Masses and events in honor of Blessed Oscar Romero. On Wednesday, September the 23rd at 1:00 P.M., Blessed Oscar Romero will once again be recognized with the renaming and blessing of his school. The gathering will consist of a Liturgy of the Word, renaming ceremony, and blessing of both the new chapel in the school as well as the school itself. In addition to the staff and students of the school, many representatives from the Salvadorian Community will also participate in the celebration. Recommendation The recommendation is that the Board of Trustees receives this report, Celebrating the Beatification of Blessed Oscar Romero, as information, and that the school be renamed Blessed Oscar Romero Catholic High School.


INTER-OFFICE MEMO

September 15, 2015 Public Meeting of the Board 3.1B(ii) September 3, 2015 To: The Board of Trustees From: Joan Carr

Superintendent Cathy Nissen, Assistant Superintendent Facilities Services Re: Request to Tender – New Pilot Sound K-9 School – Christ the King and

New Heritage Valley K-9 School – St. Thomas Aquinas We were recently informed by Alberta Infrastructure that the procedure for the awarding of tenders will now require a public motion by the Board of Trustees. The interim correspondence with Alberta Infrastructure is attached for your review. Recommendation: That the Board of Trustees authorizes Administration to proceed with the awarding of the new Pilot Sound K-9 School – Christ the King and the new Heritage Valley K-9 School – St. Thomas Aquinas tenders to Graham Construction, under the management of Edmonton Catholic Schools. Attachment


INTER-OFFICE MEMO

September 15, 2015 Public Meeting of the Board 3.2B(i)

To: The Board of Trustees From: Patricia Grell Trustee Re: Motion: Gender Identity and Expression Policy That the Board approves the attached Gender Identity and Expression stand- alone policy as developed by the Board’s ad hoc committee in consultation with the transgender community, the wider school community, parents, a psychiatrist specializing in gender dysphoria, and representatives from the LGBTQ community. Attachment

DRAFT APPROVED BY COMMUNITY

Gender Identity and Expression Supporting Students in Inclusive Communities

As per the Gospel of Jesus Christ as this is articulated in the Foundation Statement(s) of Edmonton Catholic Schools, as per the directive of Alberta Education to provide a safe, caring, and inclusive educational environment for all students and as per the Alberta Human Rights Act, the Board through their administration will welcome and accommodate all students, staff and families in a manner that is congruent with their expressed gender identity and expression. The District will, within its capabilities:

a) Respect that self- identification is the sole criteria for gender identity b) Offer a fully inclusive educational environment that recognizes the dignity and worth of all

students, staff and families c) Respect the expressed confidentiality and privacy of all students d) Allow students to change their student, class, and school records to align with their lived

gender identity e) Allow students to use the physical facilities including washrooms, change rooms and

locker rooms with which they identify and allow all students the option of choosing gender-neutral facilities. The district will ensure that this same policy will apply on occasions involving overnight stays and field trips.

f) Allow students to participate in sports teams and access locker or change room facilities based upon the gender with which they identify.

g) Provide the universal support services that are available to all students plus special requested support services to meet the unique needs of transgender students and students who are in the process of transitioning.

h) Provide opportunities for the staff, general student population, and broader school community to understand the individual lives of gender minorities and their families, cultures and communities

i) Ensure that procedures are in place for the resolution of unique challenges and differences that may arise between district personnel and parents and, where applicable, students (without fear of reprisal)

j) Ensure that gender minority students, staff and families are represented in an inclusive, positive and respectful manner by all school personnel and in all curricular materials.

k) Request its administration to create regulations that support the full intent of this policy l) Develop a Superintendent’s Advisory Committee on Sexual Orientation and Gender

Identity to oversee the implementation of this policy, which includes staff, students, and families.

The Board understands that institutional and cultural change occurs over time and therefore requests an annual report be provided by administration to the Board at a public Board meeting on the progress made to ensure accountability and demonstrate the District’s commitment to supporting our diverse communities. The Board also recognizes the need to develop and maintain mutually supportive relationships with a variety of gender identity minority groups in order to ensure the ongoing improvement of the implementation of this policy.


INTER-OFFICE MEMO

September 15, 2015 Public Meeting of the Board 3.2B(ii)

To: The Board of Trustees From: Patricia Grell Trustee Re: Motion: Regulations for Gender Identity and Expression That the Board direct the Administration to develop Regulations on Gender Identity and Expression which reflect and uphold the intent of the Inclusive Communities Policy as well as the Gender Identity and Expression Policy and that these regulations be brought back for Board approval to the October 13, 2015 Public Board meeting. These Regulations must address the following issues: Confidentiality and privacy Requirements for ‘Proof’/Identification Names and Pronouns Official Records and Communication Gender Segregated Activities Athletics, Locker Room, and Change Room Access and Accommodation Extra- Curricular Activities Restroom Accessibility Dress Code Resolving Conflicts Support Services Educational opportunities for raising awareness Curricular integration and Access to accurate information Professional learning, advocacy support, and role models Student engagement and student leadership The Board recommends that the Administration avail themselves of the following regulations for guidance in their work: • Policy: Sexual Orientation and Gender Identity/Expression, Marni Panas, Catholic Transgender Advocate • Guidelines for Supporting Transgender and Gender Non-Conforming Students, Nova Scotia Department of

Education and Early Childhood Development • Administrative Regulations on Sexual Orientation and Gender Identity, Edmonton Public School Board • TDSB Guidelines for the Accommodation of Transgender and Gender Non-Conforming Students and Staff • CCSSA: Supporting Students in Inclusive Communities—Gender Identity and Expression

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