board of trustees agenda, 26 october 2017...to the board of trustees: lynne sheldon – a tc3...

VISION To see strengths and unique potential in every person. To inspire people to make the courageous choice to learn, grow, and serve. MISSION We serve our community by meeting educational needs, creating an environment for student success, and preparing our students and ourselves for citizenship in a global community. VALUES Learning Excellence Diversity Opportunity Innovation Relationships

BOARD OF TRUSTEES THURSDAY, OCTOBER 26, 2017

RONALD W. SPACE BOARD ROOM – 5:30 P.M.

AGENDA

1. Call to Order 2. Roll Call 3. Welcome Guests 4. Approval of Agenda 5. Public Comment* 6. Approval of Minutes – September 21, 2017 Regular Meeting

7. Communications 8. Presentations (routine, periodic reports or special topics of interest to

the Board of Trustees): No presentation.

9. College-wide Goal – Student Success (There will be one or two short presentations per Board meeting on the College-wide Goal to focus on one or both of these topics. The major purpose is to provide the Board with updates on how the College is progressing to achieve Student Success) a. Student Success – Update on Success Indicators – Khaki

Wunderlich

b. Organizational Capacity – None. 10. Provost and Vice President of the College – Report (highlight Consent

Agenda items and updates on major initiatives)

*Public Comment: Provision is made at this point in the agenda for citizens of the College community to make comments regarding any agenda item to be discussed at that meeting. Citizens will not be recognized at any other time except at the request of the Chairperson after approval for such recognition by a unanimous vote of the Trustees in attendance. No person, not a member of the Board, shall speak for more than five (5) minutes without specific approval of a majority of the Trustees. The minutes shall show that privilege of the floor was granted and shall include a brief statement of the subject matter presented.

11. Information Items: a. Human Resources Updates 12. Consent Agenda (Action Items):

a. Capital Payments b. Appointment of Personnel c. SAN (Storage Area Network) Equipment Bid Award d. Approval of Position Description Director of Facilities (added to the agenda)

13. Standing Reports:

a. College Forum – Sheila Abbey and Kori Post, Co-Chairs b. Faculty Student Association – John Bradac c. Tompkins Cortland Community College Foundation, Inc. – Elizabeth Burns d. Chairperson’s Report – Raymond Schlather

i. Board Retreat Agenda e. Liaison Report (Cortland County) – John Troy f. Liaison Report (Tompkins County) – Michael Lane g. Student Trustee’s Report – Naseem Fielder h. President’s Report

14. Dialogue Session – Programming/Career Paths/Relationships with School Districts/Opportunities to Increase Enrollment

15. Executive Session (to discuss personnel issue – no action to be taken)

16. Upcoming Events: a. Board of Trustees Meeting and Retreat – November 16, 2017 (Cortland

Country Club – 5:00 p.m.) a. Thanksgiving Holiday – College Closed – November 23/24, 2017 b. Next Meeting – December 7, 2017 c. December Graduate Recognition Ceremony – December 8, 2017

17. Adjournment

TOMPKINS CORTLAND COMMUNITY COLLEGE BOARD OF TRUSTEES SEPTEMBER 21, 2017

RONALD W. SPACE BOARD ROOM

PRESENT: Elizabeth Burns, Chad Coates, Judy Davison, Naseem Fielder, Dammi Herath, Arthur Kuckes, Matt McSherry, Raymond Schlather, and Bruce Tytler

EXCUSED: Roxann Buck ABSENT: None COUNTY LIAISONS: Michael Lane STAFF: Sheila Abbey, John Bradac, John Conners, Susan Dewey, Orinthia

Montague, Cathy Northrop, Bruce Ryan, Lynn Sheldon, Blixy Taetzsch, Seth Thompson, Peter Voorhees

GUESTS: None 1. Call to Order: The meeting was called to order at 5:33 p.m. by Chairman Schlather

in the Ronald W. Space Board Room at the College. 2. Roll Call: Ms. Northrop called the roll. 3. Welcome Guests: Chairman Schlather welcomed guests. He also introduced

Naseem Fielder, Student Trustee for 2017-2018. Mr. Fielder had previously served as the student representative on the Presidential Search Committee. Mr. Fielder is studying psychology and is from Syracuse.

4. Approval of Agenda: Dr. Coates moved that the agenda be approved as

presented; seconded by Ms. Burns; carried unanimously. 5. Public Comment: None

6. Approval of Minutes

a. July 20, 2017 Annual Meeting – Mr. McSherry moved that the minutes of the

July 20, 2017 Annual Meeting be approved as presented; seconded by Ms. Davison; carried unanimously.

b. July 20, 2017 Regular Meeting – Ms. Davison moved that the minutes of the July 20, 2017 regular meeting be approved as presented; seconded by Mr. McSherry; carried unanimously.

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c. August 10, 2017 Executive Committee Meeting: Ms. Burns moved that the

minutes of the August 10, 2017 Executive Committee Meeting be approved as presented; seconded by Ms. Davison; carried unanimously.

7. Introduction of New Employees: The following new employees were introduced

to the Board of Trustees: Lynne Sheldon – a TC3 graduate who has joined the College as a Sr. Account Clerk, and Jennifer Amato – a TC3 graduate who has joined the College as a Software Applications Administrator, the position that has been made possible through the initiative of the Tompkins County Legislature to provide additional support for our Campus Technology Department.

8. Communications: None.

9. Presentations (routine, periodic reports or special topics of interest to the

Board of Trustees): None. 10. College-wide Goals:

a. Student Success: None.

b. Organizational Capacity: None.

11. Provost and Vice President of the College – Report (Highlight Consent

Agenda items and updates on major initiatives): Provost Conners spoke to his written report. He also spoke about the change in the Middle States Team Chair, who will now be Dr. Mark McCormick, and the change in our Middle States Liaison from Dr. Ellie Fogarty to Dr. Kushnood Haq. We have 4 students and 12 faculty and staff signed up to be facilitators and undergo facilitator training provided by Interfaith Works on dialogue circles.

12. Information Items:

a. Human Resources Updates – No discussion. b. Compliance Report – No discussion. c. Professional Development Report – No discussion.

13. Consent Agenda (Action Items): Highlights of the Consent Agenda were

discussed during the meeting. Ms. Davison moved that the Consent Agenda be approved as presented; seconded by Dr. Coates. After a brief discussion of the action items, the motion was called and carried unanimously. a. Capital Payments – No discussion. b. Appointment of Personnel – No discussion. c. Treasurer’s Report – June 30, 2017 – No discussion. d. Treasurer’s Report – July 31, 2017 – No discussion. e. Administrator Emeritus Policy – No discussion.

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f. Administrator Emeritus Designation – Walter Poland – Chairman Schlather wished it noted that Walter Poland has left a trail of inspiration and example, and the Board very much appreciates the work that he has done over his lengthy career at the College.

g. Naming of Childcare Center Reception Area in Recognition of Homer and Martha Gutchess – No discussion.

h. Ratification of August 10, 2017, Executive Committee Action – No discussion.

14. Standing Reports: a. College Forum – The Forum met on September 15 and the Middle States

Standard VII – Leadership, Governance, and Administration Sub Committee – Bruce Need, co-chair, and members Rhonda Kowalski-Oltz and Patty Van de Bogart, shared information regarding the Governance portion of their report. Two students, Courtney Addley and Rose Morusty, have been approved by the Student Government Association as members of the Forum. This is the first time in a few years that students will have representation on the Forum. The 2017 schedule was approved and the Forum began securing forum members to participate in the Chancellor’s/Trustees Awards Selection Committees. Kori Post participated in the Get Connected Fair on October 7. The Forum also reached out to the various councils (Wellness Council, co-chairs Matt Kiechle and Patty Tvaroha, and Sustainability Council, co-chairs Marilyn Webb and Amber Gilewski) to assist with one or two initiatives.

b. Faculty Student Association – Dean Bradac reported on the first meeting of

the FSA. He said that there was good student representation at the meeting with an orientation of the FSA for students. No major business was undertaken.

c. Tompkins Cortland Community College Foundation, Inc. – Ms. Burns

reported that the Foundation Board hosted an informal meet and greet for Dr. Montague, prior to their Board meeting on September 5. The Board approved Policy #21 - Administrative Fee Policy. Special thanks to the Board of Trustees and the Foundation Board for their 100% participation in giving to the Foundation. To date, $887,718 in pledges and contributions has been raised for the new Childcare Center. Upcoming committee meetings: Stewardship – September 22; Finance – October 11; Child Care Campaign Steering – October 16; Property Management – October 24.

d. Chairperson’s Report – Chairman Schlather reported that Ms. Buck has been reappointed to our Board of Trustees by the Tompkins County Legislature. He expressed his gratitude to Mr. Lane for Ms. Buck’s reappointment. The Board retreat is scheduled for November 16. Mr. McSherry will reach out to the Cortland Country Club to see if we can hold the retreat at that location. Chairman Schlather said that the agenda for the retreat will include discussion about dialogue sessions and the format of the agenda. If others would like a topic added to the agenda, please let him or Ms. Northrop know.

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e. Liaison Report (Cortland County) – No report.

f. Liaison Report (Tompkins County) – Mr. Lane said that the Tompkins County

Legislature looks for the best qualified people in making appointments to our Board of Trustees and in doing so approved the reappointment of Ms. Buck. The Legislature is now working on the budget. Mr. Tytler asked Mr. Lane to let the Legislature know how much their support of the College is appreciated. Mr. Lane also recognized the service of Trustee Emeritus Georgia MacNeil to the College and our Board passed along condolences to her family.

g. Student Trustee’s Report – Naseem Fielder, newly elected Student Trustee for

2017-2018, mentioned that it is early in the semester and students are getting acquainted with classes and professors.

h. President’s Report – President Montague mentioned that she has had an

opportunity to meet with the Presidents of our sister colleges in Cortland and Ithaca (Eric Bitterbaum, SUNY Cortland; Martha Pollock, Cornell; and Shirley Collado, Ithaca College). The purpose of these meetings was to introduce herself and talk about our partnerships with them. Together with John Bradac, she met with leadership at Tompkins County Area Transit to discuss transportation issues for our students. President Montague also reported on her trip to visit partners in the Domican Republic with Jorge Huayhuaca and Donna Casula. During this trip, our partners affirmed their commitment with us as well as discussed possible new initiatives, including full-year opportunities for students to come here and short term opportunities for our students to study abroad during the winter session. They also provided us with connections at high schools in the area for possible future initiatives with them. President Montague attended the New York Community College Association of Presidents’ (NYCCAP) meeting in Albany and met with the new Chancellor and her administration. Chancellor Johnson will be looking at ways to move SUNY forward and she appears to be extremely supportive of community colleges. President Montague reported that she has been asked to serve on the SUNY Diversity Advisory Board and the AACC Global Education Board. Enrollment in June was 22 percent down, but through the efforts of many on campus, enrollment came in at 7.2 percent down. She mentioned that we had budgeted to be 4 percent down, so the decrease is 3.2 percent, but we are hoping our spring enrollment may increase a bit. We are working on doing some realignment regarding enrollment management and enrollment services and will present the suggested changes to the campus community at the Fall Day campus retreat on October 10. President Montague will be hosting an open house at the Cortland Extension Center on October 5 to learn what the Cortland community needs and how we can work to meet their needs.

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15. Executive Session for Discussion of a Personnel Item (no action to be) – Ms. Burns moved that the meeting convene in executive session for discussion of a personnel item, with no action to be taken; seconded by Mr. Tytler; carried unanimously. The meeting convened into executive session at 6:19 p.m.

The meeting reconvened in regular session at 7:14 p.m. 16. Upcoming Events – No discussion.

17. Adjournment: Ms. Davison moved that the meeting be adjourned; seconded by

Mr. Tytler; carried unanimously. The meeting adjourned at 7:15 p.m.

Respectfully submitted, Cathy A. Northrop Clerk of the Board of Trustees

Our Challenge Goals

Increase completion rates by 50% by 2025Completion rates for first time full time students after 4 years (the national IPEDS measure). Our goal is to increase this rate from 25.5% (our average of 2008-10) to 38% by 2025.

26.4%28.3% 29.2%

22.8% 24.8%23.9%

27.5%

10%

15%

20%

25%

30%

35%

40%

F 2011 F 2012 F 2013 F 2014

FTFT Completion Rates

4 years3 years

Fall 2021 4-year goal 38%

+3.6%

29.1%

34.8%

26.5%29.2%

24.1% 23.6%

10%

15%

20%

25%

30%

35%

40%

Fall 2009 Fall 2010 Fall 2011 Fall 2012 Fall 2013

FTFT Completion Rates by Gender

Femaleall FTFTMale

29.4%33.3%

26.5%29.2%

13.0%

22.9%

10%

15%

20%

25%

30%

35%

40%


FTFT Completion Rates by Race

nonURMall FTFTURM

35.0%33.9%

26.5%29.2%

20.4%

26.9%

10%

15%

20%

25%

30%

35%

40%


FTFT Completion Rates by SES

nonPELLall FTFTPELL

27.5%29.3%

26.5%

29.2%

21.2%

24.0%

10%

15%

20%

25%

30%

35%

40%


FTFT Completion Rates by DisabilityNo Disabilityall FTFTDisability

Completion rates for all students new to TC3 (full-time or part-time) after 6 years and

who earned at least 12 credits.Our goal is to increase this rate from

41% for the Fall 2008 cohort (as of 2014) to 60% for the 2019 cohort (as of 2025).

Rate for the Fall 2009 students declined to 37.5%

Rate for the Fall 2010 students increased slightly to 38.9%

Intermediate Goals

•Increase core enrollment

•Increase success rates for basic skills courses

•Increase Fall-to-Fall retention

•Increase first semester academic success

•Increase NEW FTE enrollment

Increase, over the next three years, the Fall-to-Fall retention of FTFT students

Increase from our Fall 2014 to Fall 2015 rate of 51% to . . .

61% for Fall 2018 to Fall 2019 (SUNY community college average for Fall 13 to Fall 14).

We saw 2% increase in first semester success FTFT last Fall

69.5%71.8%

65.0%

62.6%64.5%

52.2%51.4%

46.2%46.1%

30%

40%

50%

60%

70%

80%


Retention tonext Fall

55.3%

48.3%

52.2%

46.1%48.9%

44.0%

30%

35%

40%

45%

50%

55%

60%

65%

70%


FTFT Fall-to-Fall Retention by Gender

Femaleall FTFTMale

56.2% 55.1%52.2%

46.1%44.0%

34.6%

20%

30%

40%

50%

60%

70%


FTFT Fall-to-Fall Retention by Race

nonURMall FTFTURM

51.1%52.2%

46.1%

53.0%

30%

35%

40%

45%

50%

55%

60%

65%

70%


FTFT Fall-to-Fall Retention by SES

nonPELLall FTFTPELL

52.9%

45.4%

52.2%

46.1%49.2% 48.4%

30%

35%

40%

45%

50%

55%

60%

65%

70%


FTFT Fall-to-Fall Retention by Disability

No Disabilityall FTFTDisability

First semester success continues to correlate with retention and data remains

the same

66% of FTFT students in Good Standing their first semester

return the next Fall

14% of students on Probation return the next Fall

Vector Vector comp All FTFT

n 37 225 716

Retained to Spring 92% 72% 77%

Retained to next Fall 73% 40% 46%

1st semester GOOD academic standing 76% 52% 65%

Completed 2 semesters w/ GOOD academic standing 70% 43% 51%

Fall 2016 cohort

To: Board of Trustees From: John R. Conners Date: October 16, 2017 Re: October report SUNY Chief Academic Officers meeting – The Fall meeting of the SUNY CAOs was held October 11 through 13, attended in part by the Chancellor, the Interim Provost, and a number of others from System Administration. The search for a Provost has begun; while the search committee includes five presidents, only one campus provost (Mark Prus of Cortland) is a member of the group. Also of note was a presentation about the degree program proposal process. While the average time a proposal spends at SUNY (including campus response time if there are questions or issues) is about three months, the average time for review by the New York State Education Department is 154 days (down from 7.5 months as recently as earlier this year). Middle States, part one – By the time of our meeting, we will have had a visit from Dr. Mark McCormick, the new Chair of our accreditation team. He will spend his first day here in Ithaca, reviewing the hotel accommodations for the team, visiting the extension center and the culinary center, and meeting with President Montague. His second day will be on campus, where he will tour the campus and meet with the Steering Committee, Executive Council, and a group of students. President Montague and I had a very productive conversation last month with Dr. McCormick, who seems to be an excellent choice for the assignment. Middle States, part two – As we were adjusting to the appointment of a new review team chair, Middle States informed us of another significant change. Dr. Ellie Fogarty has been our Middle States liaison for more then a decade and has been very helpful during the course of our current self-study, including her work in helping us to adjust to the last-minute replacement. In late September, we were informed that she has been replaced as our liaison by Dr. Kushnood Haq, who has just joined Middle States. In light of all of these changes in the midst of our self-study process, President Montague and I have decided that I should attend the organization’s annual conference in December. I hope to meet Dr. Haq while I am there. Global Initiatives – Throughout October, Donna Casula has continued her recruiting trip to Asia. She will have a detailed report when she returns.

TOMPKINS CORTLAND COMMUNITY COLLEGE

Human Resources Updates - Status of Open Positions

as of October 11, 2017

UNCLASSIFIED STAFF DESIRED EMPLOYMENT APPLICATION POSITION DATE ADVERTISED DEADLINE CURRENT STATUS Coordinator of Multicultural Services (Full-time, Temporary) September 2017 August 8, 2017 Immediately Hired: Timothy Thompson (09/26/17)

CLASSIFIED STAFF DESIRED EMPLOYMENT POSITION DEPARTMENT DATE CURRENT STATUS None.

FACULTY STUDENT ASSOCIATION

DESIRED EMPLOYMENT POSITION DEPARTMENT DATE CURRENT STATUS Lifeguard Athletics & Recreation October 2017 Accepting Applications Fitness Center Assistant Athletics & Recreation October 2017 Accepting Applications

BISTRO

DESIRED EMPLOYMENT POSITION DEPARTMENT DATE CURRENT STATUS Banquet Server TC3 Bistro October 2017 Accepting Applications Hired: Rachel Langlitz (9/29/17) Scott Levine (10/13/17) Mackenzie Topoleski (10/5/17) Banquet Bartender TC3 Bistro Ocober 2017 Accepting Applications Hired: Scott Levine (10/13/17) Mark Lawrence (07/27/17) Banquet Supervisor TC3 Bistro October 2017 Accepting Applications Bartender TC3 Bistro October 2017 Accepting Applications Hired: Scott Levine (10/13/17) Dishwasher TC3 Bistro Ocober 2017 Accepting Applications Open Positions October 2017 Page 1 of 2

DESIRED EMPLOYMENT POSITION DEPARTMENT DATE CURRENT STATUS Line Cook TC3 Bistro October 2017 Accepting Applications Hired: Eadweard Howland Bolton (9/22/17) Evan Roberts (9/21/17) Server TC3 Bistro October 2017 Accepting Applications Hired: Kera Kowal (10/12/17) Scott Levine (10/13/17) Nara Norgil (10/13/17) Host/Hostess TC3 Bistro October 2017 Accepting Applications Hired: Joshua Dexter (10/12/17) Kera Kowal (10/12/17) Open Positions October 2017 Page 2 of 2


Human Resources Updates Status of Grievances

as of October 17, 2017

COMPLAINANT SUBJECT DISPOSITION CSEA Membership Medco – Change in provider CSEA requested a waiver to time diminished prescription plan requirement to move to Stage 3 of benefits grievance process while waiting for a response from Tompkins County. Sylvia Ganoe MedCo - Change in provider Would like matter fully researched by changed prescription co-pay. Tompkins County. FACULTY ASSOC.

PAA Grievance Report October 2017

AMOUNT SUBTOTAL GRAND TOTAL

Roof Replacement Project

General Roofing Construction

Hale Contracting, Inc. (PO #31210)General ConstructionPay Application #9 $6,920.75

Total General Roofing Construction $6,920.75

Fixed Equipment

Dryden AgwayBlock for Antenna MountInvoice #A34910 $31.08

Cortland Wholesale ElectricElectrical Materials for AntennaInvoice 260979 $32.98

Total Fixed Equipment $64.06

TOTAL ROOF REPLACEMENT PROJECT $6,984.81

Childcare Facility Project

Design Services

Claudia Brenner Design (PO #31685)Architectural Design ServicesInvoice #2974, Design Services $36,850.50Invoice #2975, Related Expenses $805.29

Total Design Services $37,655.79

TOTAL CHILDCARE FACILITY PROJECT $37,655.79

TOTAL CAPITAL PAYMENTS $44,640.60

TOMPKINS CORTLAND COMMUNITY COLLEGE CAPITAL PAYMENTS - OCTOBER 2017

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2017-2018-13 APPOINTMENT OF PERSONNEL

WHEREAS, The Department of Human Resources has confirmed that each of the individuals identified on the attached list possesses credentials necessary for the appointments indicated, and

WHEREAS, it also has been confirmed that each of the listed individuals has accepted all requisite conditions for appointment, and

WHEREAS, each of the listed individuals also has been recommended for his or her appointment by the President, be it therefore

RESOLVED, that the Board of Trustees of Tompkins Cortland Community College hereby appoints the individuals listed on the attachment. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of

SS: Trustees of Tompkins Cortland Community College, COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is

a true copy of a resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 26th day of October 2017, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 26st day of October 2017.

Clerk of the Board of Trustees Tompkins Cortland Community College

Presented to the Board of TrusteesThursday, October 12, 2017Appointment of Personnel

Employee Department Employment DatesTitle/Rank Salary

August

Para-Professional Tutor Adjunct 8/16/2017 To 12/15/2017$4,285.44Inderwies, Heidi

COMM110 ME50 COMM110 BL1 COMM245 M01 COMM115 M01

Adjunct 8/23/2017 To 12/15/2017$10,026.59Arnold, Melanie

Facilitation of Rope Challenge Course Adjunct 8/23/2017 To 12/15/2017$300.00Boulay, Amber

Independent Study - CHEM280-M49C (M. DelValle Bauzo, E. Graney, A. Jones, A. Shakhzadyan)

Adjunct 8/23/2017 To 12/15/2017$724.00Bradley, David

SOCI205 BL1 SOCI101 BL4 Adjunct 8/23/2017 To 12/15/2017$6,810.00Coleman, Cynthia

Independent Study - SPAN280-M49C (F. Flechas Ayala, P. Hay)

Adjunct 8/23/2017 To 12/15/2017$1,086.00Crane, Nancy

Additional compensation for enrollment above 16 students in ENGL100-BL2

Adjunct 8/23/2017 To 12/15/2017$100.00Cute, Jessica

Creation of METR101 BL Adjunct 8/23/2017 To 12/15/2017$3,000.00DeGaetano, Margaret

Facilitation of Rope Challenge Course Adjunct 8/23/2017 To 12/15/2017$300.00DeGaetano, Margaret

Independent Study-ECHD240-HY1 (S. Homrighaus, C. Kearns, H. Lettis, G. Ruiz, E. Teal-Jackson)

Adjunct 8/23/2017 To 12/15/2017$2,715.00Estep, Nancy

HUMS225 M01 ECHD225 M01 ECHD240 HY1 HUMS125 M01 ECHD242 M01 ECHD125 M01

Adjunct 8/23/2017 To 12/15/2017$10,395.00Estep, Nancy

Independent Study-ESL 112-M01 (E. Bekru, R. Echavarria, A. Fardoussi, Y. Marte)

Adjunct 8/23/2017 To 12/15/2017$2,896.00Evans, Christine

Independent Study - ART 254-M49C (A. Joyce) Adjunct 8/23/2017 To 12/15/2017$543.00Grimm, Mark

CAPS131 BL1 CAPS123 BL2 CAPS131 BL2 CAPS123 BL1 CAPS133 BL2 CAPS131 BL4 CAPS133 BL1

Adjunct 8/23/2017 To 12/15/2017$9,271.82Kapusta, Patricia

CDSC220 HY1 CDSC101 BL1 Adjunct 8/23/2017 To 12/15/2017$4,540.00Lipa, Thomas


Adjunct 8/23/2017 To 12/15/2017$200.00Loop, Jill

ENVS117 M02 ENVS117 M01 Adjunct 8/23/2017 To 12/15/2017$3,960.00McLane, Todd

ART280-M48 (1 student) Adjunct 8/23/2017 To 12/15/2017$543.00McMahon, Maria

ART 276-M49 (4 students) Adjunct 8/23/2017 To 12/15/2017$2,172.00Meyer, Denise

Additional compensation for enrollment - 1 honor student SOCI101H-BL3

Adjunct 8/23/2017 To 12/15/2017$50.00Panzer, Nina

Program Chair duties for EMT Program Adjunct 8/23/2017 To 12/15/2017$2,970.00Price, Lee

Chair - Sustainable Farming & Food Systems program Adjunct 8/23/2017 To 12/15/2017$1,305.60Reid, Taylor


Adjunct 8/23/2017 To 12/15/2017$100.00Seyfried, Matthew


Adjunct 8/23/2017 To 12/15/2017$200.00Stanton, Dawn

SPMT190 M01 SPMT195 M01 Adjunct 8/23/2017 To 12/15/2017$1,060.00Stevenson, David

MUSI127-M01, MUSI130-M01 (3 students) Adjunct 8/23/2017 To 12/15/2017$2,172.00Stremlin, Tatiana

CAPS131 M02 CAPS111 BL3 CAPS121 M01 CAPS111 M01 CAPS111 BL4 CAPS121 BL5 CAPS111 BL5 CAPS121 BL4

Adjunct 8/23/2017 To 11/6/2017$10,596.36Wells, Frances

Independent Study-ALEX249-M01 (S. Bienstock, J. Kim, E. Wells)

Adjunct 8/23/2017 To 12/15/2017$1,629.00Westlake, Winfield

Independent Study-ALEX249-M05 (A. Davis) Adjunct 8/23/2017 To 12/15/2017$362.00Westlake, Winfield

Page 1 of 2

AdjunctYavits, Robert CAPS152 BL2 CAPS152 BL1

RECR230 M01 FITN208 M01 FITN170 M01 HLTH206 M01 FITN215 M01

Adjunct

$2,649.09 8/23/2017 To 12/15/2017

$10,395.00 8/23/2017 To 12/15/2017Young, Tammi

Employee Department Employment DatesTitle/Rank Salary

September

Temporary Adjunct Librarian Adjunct 9/11/2017 To 12/15/2017$2,968.42Anderson, Margaret

Perform engineering duties in TV Studio Adjunct $13,000.00 9/23/2017 To 7/3/2017Olson, Rich

CAPS121 M02 CAPS123 M01 CAPS131 M01 CAPS131 M03

Adjunct 9/28/2017 To 12/15/2017$5,298.18Pask, Margery

SOCI101 M10 Adjunct 9/29/2017 To 12/15/2017$2,775.00Cason, Theoria

ENGL100 BL4 Adjunct 9/29/2017 To 12/15/2017$2,775.00Hollenbeck, Charles

HLTH205 M01 Adjunct 9/29/2017 To 12/15/2017$2,970.00Raethka, Timothy

FITN120 M01 FITN141 M01 FITN108 M01 FITN121 M01 Adjunct 9/29/2017 To 12/15/2017$6,360.00Strauf, Dale

Page 2 of 2

College Initiative Upstate (CIU) Project Work Adjunct $2,970.00 10/10/2017 To 12/15/2017Wolff, Sarah

IED 260 SLC2 ANTH260 SLC2 HLTH216 SLC2 Adjunct $4,458.75 10/18/2017 To 12/15/2017Treadwell, Paul

HRMG105 V02 HRMG105 V01 HRMG105 V04 Adjunct $2,775.00 10/6/2017 To 11/10/2017McIntyre, David

Office of Diversity and Support Services Coord. of Multicultural Services (FT, Temp.)

$55,785.00* 9/26/2017Thompson, Timothy

October

* Annual Salary Prorated

TOMPKINS CORTLAND COMMUNITY COLLEGE Presented to the Board of Trustee

October 26, 2017

Resignations/Retirements/Separations NAME EFFECTIVE REASON Brandon Seager 10/02/17 Resigned Khaki Wunderlich 12/29/17 Retirement

FACULTY STUDENT ASSOCIATION None

BISTRO

None Resignations October 2017


RESOLUTION 2017-2018-12

BID AWARD STORAGE AREA NETWORK (SAN) EQUIPMENT

WHEREAS, there is a need for Storage Area Network (SAN) Equipment

for the College, and WHEREAS, the College has complied with General Municipal Law

Section 103 and solicited sealed bids for Storage Area Network Equipment, and WHEREAS, The Computing Center of Ithaca, New York has provided the

only bid based on specifications that were distributed to all bidders, and WHEREAS, the amount of the Bid for Storage Area Network Equipment is

consistent with probable cost giving consideration to budget allocations, be it therefore RESOLVED, that the Board of Trustees of Tompkins Cortland Community

College awards the Bid for Storage Area Network Equipment for the College to The Computing Center in an amount not to exceed $47,490.00.

STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of SS: Trustee of Tompkins Cortland Community College, COUNTY OF TOMPKINS: DO HEREBY CERTIFY that the foregoing resolution is a

true copy of a resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 26th day of October 2017, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand

and caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 26th day of October 2017.


To: Blixy Taetzsch From: Kevin Caveney Date: October 17, 2017 Re: Bid Award Recommendation for SAN (Storage Area Network) Equipment In consultation with the Campus Technology Department at Tompkins Cortland Community College, we are recommending the award of the Bid for SAN (Storage Area Network) Equipment for the College, to The Computing Center of Ithaca, New York, in the amount of $47,490.00. The bid was advertised in The Ithaca Journal and The Cortland Standard, and posted on the College’s website. Bid documents were sent to six vendors. Of the vendors solicited, one (CDW-G) replied to indicate that they intended to submit a bid, but a bid was not received from them. Just one bid was received, from the Computing Center. The other solicited vendors did not respond. This equipment is available through a New York State contract, but the amount bid is substantially lower than the pricing available through the contract, as well as below market pricing based on an internet search for the same equipment.

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2017-2018-14

APPROVAL OF POSITION DESCRIPTION DIRECTOR OF FACILITIES

WHEREAS, The College has determined, based on a review and analysis of the functions of the Director of Facilities that there is a need to revise the position description, and

WHEREAS, the attached Director of Facilities position description has been

reviewed by the Department of Human Resources and is recommended by the President, be it therefore

RESOLVED, that the Director of Facilities position description be approved in

accordance with the position description attached to this resolution, and be it further

RESOLVED, that the Clerk of the Board of Trustees be authorized to forward the professional service position description to State University of New York for approval. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of

SS: Trustees of Tompkins Cortland Community College, COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is

a true copy of a resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 26th day of October 2017, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 26th day of October 2017.



POSITION TITLE GRADE PAGE Director of Facilities 6 1 of 3 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Operations Dean of Finance and Operations SUMMARY The Director of Facilities provides vision and leadership for the effective operation, maintenance, and use of resources for all College and Foundation facilities. Responsible for the efficient operation and maintenance of all College and Foundation buildings and grounds as well as maintaining a high standard of appearance. The Director has responsibility for all new construction and renovations to existing facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Ensures the efficient operation and maintenance of all structural, mechanical, electrical,

plumbing, communications and environmental systems of the College, Foundation, and any facility or space that the College may rent to serve its mission.

2. Manages the College’s computerized building control system to both conserve energy use and provide for the operational needs of the College and Foundation.

3. Creates technical specifications for lease or purchase of materials, equipment and services

required to maintain, upgrade and expand the College and/or Foundation’s facilities such as the structural, electrical, mechanical, plumbing and grounds systems.

4. Uses accepted engineering and building code practices to review and provide comments on

project plans and specifications that will minimize the College and/or Foundation’s exposure to cost overruns and time delays.

5. Guides architects and other professionals to develop and maintain a master plan for the

College that addresses both programmatic and maintenance concerns. Provides direction and oversight to these professionals that ensure that the needs of the College are addressed and implemented in their work.

6. Monitors the electric and gas consumption and recommends measures to reduce energy use

and costs that are feasible and provide a reasonable return on investment. Negotiates the purchase of electricity and gas with local suppliers, consortia or energy services companies.

7. Ensures a safe and adequate water supply for domestic and emergency needs. 8. Ensures landscape design and execution for the College and Foundation’s owned and leased

facilities. Provides guidance and direction to ensure that the exterior appearance of the facilities is maintained to a high standard.

9. Ensures staff in the Facilities area has appropriate certification and training in legislatively

mandated programs in the handling of hazardous or toxic chemicals, waste, pesticides, herbicides, fertilizers and disposal of same. Establishes and enforces worker safety and environmental protection programs.


POSITION TITLE GRADE PAGE Director of Facilities 6 2 of 3 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Operations Dean of Finance and Operations

10. Prepares and submits reports required by various Federal, State and Local governments and

agencies.

11. Represents the College and/or Foundation to Village, Town, County, State and Federal officials and employees on facility related issues. Conducts public meetings and makes presentations to large groups regarding facilities issues.

12. Reviews leases and contracts and coordinates comments and suggested edits with College

and Foundation attorneys and College personnel.

13. Ensures effective communication with applicable College, FSA, Foundation staff, committees, and governing bodies with regard to operational issues, renovations, repairs and status of facility projects.

14. Maintains the Code Enforcement Official certification from the New York Department of

State and applies that training to operational and construction projects.

15. Directs the staff of the facilities departments for the College and FSA. Assures effective use of human resources by recommending hiring, disciplinary, and other administrative actions, together with the training, motivating and counseling of assigned personnel. Conducts all personnel matters in accordance with federal, state and local Equal Employment/Affirmative Action Laws, other applicable laws, regulations and collective bargaining agreements.

16. Assures efficient use of material resources by assessment of department needs, development

of budget recommendations and management of the department within the budgetary constraints imposed by the College and Foundation.

17. Serves on various College committees and performs other related tasks as assigned. SUPERVISION Types Supervised (check each category): Indicate number in each category: _X_ Classified Staff __27__# of Classified Staff ____ Administrative ____ # of Administrative ____ Faculty ____ # of Faculty ____ Adjunct Faculty ____ # of Adjunct Faculty ____ Students ____ # of Students

__X__ Faculty Student Association (FSA) _2__ # of FSA


POSITION TITLE GRADE PAGE Director of Facilities 6 3 of 3 ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Operations Dean of Finance and Operations MINIMUM QUALIFICATIONS Bachelor’s degree in an engineering discipline related to building design and construction with a minimum of 5 years of related supervisory experience. Must have or obtain, within 1 year, and maintain a New York State building code enforcement registration. DESIRED QUALIFICATIONS Supervisory experience of at least 2 years in a facilities operation is desirable. Bachelor’s degree in Mechanical Engineering. Experience in field review of construction projects including submittal review, punch list review and preparation and project closeout. PHYSICAL SKILLS AND ABILITIES Ability to work with other facility staff in making repairs or upgrades to physical plant equipment as needed.

To: Board of Trustees

From: Orinthia Montague, President

RE: President’s Report to the Board

Date: October 2017

Enrollment/Budget

Our decreased enrollment numbers continue to present challenges. Given the current state, I have discussed with Executive Council the need to hold tuition flat as I believe our tuition increases as well as the safety, security and disrepair of the residence halls are partial drivers in this matter. Current budget projections for the current fiscal year reflects a deficit. Even with an increase in tuition, we are projected to have deficits in 2018-19 and 2019-20.

Organizational Alignment

We have begun to move forward with the organizational alignment. The draft of the new structure was presented to the full campus at Fall Day on 10/10. The campus was given an opportunity to provide feedback on the proposed structure. It was well received with some questions as to whether or not jobs would be lost as a result. I informed the attendees that the rationale for the realignment was to address enrollment and retention issues. However, we still had a budget deficit to solve so there is a potential that positions across the campus may be eliminated. I also met with the current enrollment departments (admissions, financial aid, student success, registration & billing) to discuss the realignment, as those areas are directly impacted. LaSonya Griggs has been appointed to an interim role as Associate Dean of Enrollment (this is still within the PAA Classification) and will now report to me until a Vice President of Student Affairs can be hired (retirement savings of a former Dean position makes hiring a VP viable). The leaders of these designated areas will begin meeting as the primary enrollment team to discuss and identify what has been working, what needs to change, and where we can find efficiencies and build new strategies. Additionally, I am working with Martha Hubbard to find a facilitator of LEAN to look at department processes. Other campus individuals (faculty and students) will be invited to participate as needed in enrollment planning.

Miscellaneous

10/5 Reading “All the Colors of the Rainbow” to Childcare Center students

10/5 Cortland Extension Center Open Houses

10/6 Governor Cuomo’s Grant Announcement for City of Cortland

10/6 Meeting with Cayuga Medical Center (CEO John Rudd, VP of Nursing – Deb Raupers, VP of HR – Brian Forrest)

http://www.tompkinscortland.edu/default.asp

10/9 Meeting with Byrne Dairy (Henriette Lundgren-Director of Corporate Learning and Shannon

Fisher-Human Resources Representative who is also a former student)

10/10 Fall Day Meeting

10/11 Lunch Meeting with Manley Thaler (former Trustee and current donor)

10/11 College Pre-Audit Meeting with Craig Stevens, Partner, and Michelle Bundy, Principal, from The Bonadio Group

10/11 Cortland Regional Medical Center Welcome Event for new medical staff

10/12 Meeting and tour of Ames Linen (Johanna Ames)

10/12 Meeting with Walt Priest (Family Health Network-Cortland) as a potential Foundation Board Member

10/13 Pathways Reception

10/16 National Council on Black American Affairs – Lakin Institute Presentation Panel

10/18 Cortland Voice follow-up meeting with Peter Blanchard and Tim Bennet of the Cortland Voice (both of these gentlemen attend open house in Cortland)

10/19 United Way Kickoff Luncheon (campus)

10/19 Cortland Grant Award Priorities Planning Meeting

10/23 TRIAD Nursing Scholarship Luncheon

10/24 Middle States Chair Visit

10/24 TC3Foundation Property Management Meeting

10/25 Middle States Chair Visit

http://www.tompkinscortland.edu/default.asp

State University of New York Office of Budget and Finance –Internal High School Graduate Projections2016/17 – 2028/29

1

Projected High School Graduates New York State

2

184,639

185,856

181,268

179,163

173,806 174,185 175,093

173,851 174,044

176,767

178,172

176,958

173,825 173,370

184,639

170,000

172,500

175,000

177,500

180,000

182,500

185,000

187,500

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

New York State

New York State 2015/16 Actual


3

119,809 120,504

116,311 116,472

113,011

111,330 111,415

109,279

107,378

108,778 108,277 106,972

104,286

102,775

119,809

100,000

105,000

110,000

115,000

120,000

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

Non-New York City

Non-New York City 2015/16 Actual


4

85,403 85,250

81,754 81,575

79,878

78,233 78,142

76,496

75,327 76,318 76,031

75,218

73,516

72,237

85,403

70,000

72,500

75,000

77,500

80,000

82,500

85,000

87,500

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

NYS Excluding NYC and Long Island

NYS Excl. NYC, LI 2015/16 Actual

Projected High School Graduates by County

5

64,830 65,352

64,957

62,691

60,795

62,855

63,678

64,572

66,666

67,988

69,895 69,986 69,539

70,595

64,830

59,000

60,000

61,000

62,000

63,000

64,000

65,000

66,000

67,000

68,000

69,000

70,000

71,000

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

New York City

NEW YORK CITY 2015/16 Actual


6

494

468

448

419

446

416 408 408 423

377 386

432

377

321

494

250

300

350

400

450

500

550

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

Cortland County

CORTLAND County 2015/16 Actual


7

522

501

530

508 508

494

478

488

469

482

471

493

434 425

522

400

425

450

475

500

525

550

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

Tioga County

TIOGA County 2015/16 Actual


8

771

785 797

775 769

712

786

746 746

702

747 739

746

677

771

625

650

675

700

725

750

775

800

825

2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

Num

ber H

igh

Scho

ol G

radu

ates

Tompkins County

TOMPKINS County 2015/16 Actual

board of trustees agenda, 26 october 2017...to the board of trustees: lynne sheldon – a tc3...

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