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Board of Governors

Agenda BookJune 16, 2020

Members

Lisa Haddox-Heston, Chair Howard E. Seufer, Jr.Mason ‘Ed’ White, Vice Chair Samuel A. StewartEddie J. Canterbury, Secretary Pat J. WhiteStephanie Abraham William H. AldermanJ. Chris Adkins Jacob FryeJanice Olive Dianna Toler

Pamela L. AldermanPresident

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Southern West Virginia Community and Technical CollegeBoard of Governors

Meeting of June 16, 2020VIA Zoom/Teleconference - 6:00 p.m.

Zoom Meeting Access: https://zoom.us/j/97717534503Meeting ID: 977 1753 4503Dial-in Only: 1-646-876-9923

AMENDED AGENDA

1. Verification of Quorum and Call to Order . . . . . . . . . . . . . . . . . . Dr. Lisa Haddox-HestonBoard Chair

2. Special Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair Heston

3. Call for Public Comments to the Board of Governors . . . . . . . . . . . . . . . . . Chair Heston

4. Classified Staff Council Annual Presentation . . . . . . . . . . . . . . . . . . . Mr. Chris Gray andMs. Patricia Miller

Chair, Classified Staff Council

5. HLC Institutional Response Update . . . . . . . . . . . . . . . . . Mr. Bill Alderman, Interim ALOMs. Linda Vinson, Consultant

6. President’s Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dr. Pamela Alderman

7. Financial Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mr. Samuel LitteralVice President for Finance and Administration

8. Action Items8.1 Approval of Minutes

8.1.1 Presidential Search Committee Meeting of October 15, 2019 . . . . . p. 188.1.2 Presidential Search Committee Meeting of November 6, 2019 . . . . p. 198.1.3 Presidential Search Committee Meeting of March 5, 2020 . . . . . . . . p. 218.1.4 Presidential Search Comm. Emergency Meeting, March 30, 2020 . . p. 238.1.5 Board of Governors Special Meeting of April 22, 2020 . . . . . . . . . . . p. 258.1.6 Board of Governors Meeting of April 29, 2020 . . . . . . . . . . . . . . . . . p. 278.1.7 BOG Nomination Committee Meeting of June 4, 2020 . . . . . . . . . . . p. 34

8.2 BOG Nomination Committee Report and Election of2020-2021 Board Officers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 35

8.3 Appointment of 2020-2021 Lay Members (2) to theBoard of Governors Agenda Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 36

8.4 Approval of Fiscal Year 2020-2021 Institutional Budget . . . . . . . . . . . . . . . . p. 37

8.5 Approval of FY 2021-2022 Capital Projects and Expenditures . . . . . . . . . . . p. 40

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8.6 Approval of FY 2022-2026 Capital Projects and Expenditures . . . . . . . . . . . p. 42

8.7 Post-Audit Review for Community and Technical College System8.7.1 PowerSports Technology, Associate in Applied Science . . . . . . . . . p. 44

9. Discussion Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair Heston9.1 2020-2021 Board of Governors Meeting Schedule* . . . . . . . . . . . . . . . . . . . p. 609.2 Annual Board of Governors Retreat*9.3 Governance System Restructure*9.4 Faculty Senate Chair and Classified Staff Council Chair Reports to the Board of

Governors at each meeting*9.5 Possible Executive Session Under Authority of WV Code §6-9A Regarding

Personnel**

10. Informational Items10.1 Awarding of Undergraduate Tuition and Fee Waivers Report . . . . . . . . . . . p. 6210.2 Faculty Promotion Decision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6410.3 2020-2021 Academic Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6510.4 2020-2021 Holiday Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7310.5 Chancellor’s Approval of Institutional Policies . . . . . . . . . . . . . . . . . . . . . . . p. 75

11. Adjournment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chair Heston

*Denotes an item requiring action/approval.**Upon return to Open Meeting from any Executive Session, the Board of Governors may takeaction on items discussed.

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Southern West Virginia Community and Technical College Board of Governors Expectations of Board Members 2018 - 2020

Responsibility / Authority

The affairs of Southern West Virginia Community and Technical College will be managed by its Board of Governors, which shall have full authority to take such actions as it deems necessary or appropriate to accomplish the purpose for which the Board has been formed.

Expectations of All Board Members: 1. To prepare for and attend at least five (5) Board meetings each year.2. To attend at least 75% of the meetings of assigned committees.3. To develop and ensure fulfillment of the mission of Southern West Virginia Community and Technical

College.4. To establish needed policy and plans for guidance of Southern West Virginia Community and Technical

College.5. To ensure compliance with federal, state, and local laws.6. To establish and ensure compliance with a code of ethics and standards of conduct governing the actions of

the Board and staff.7. To protect against conflict of interest in the business affairs of Southern West Virginia Community and

Technical College.8. To review and approve annual budgets, monitor performance, and dictate changes required to operate

within the approved budget.9. To accept responsibility for assuring that Southern West Virginia Community and Technical College has

sufficient financial resources to accomplish its mission, including but not limited to personal financial supportof the Vision 2020 Major Gifts Campaign.

10. To serve as an advocate, champion and representative of Southern West Virginia Community and TechnicalCollege in the community.

11. To provide feedback and input to the Southern West Virginia Community and Technical College as tocommunity attitudes, comments, questions, and suggestions.

12. [for Board members that reside within the College service district] To attend at least one Southern event oractivity each year.

13. [for Board members who reside outside of the College service district] To identify or establish at least oneopportunity each year for staff and representatives of the College to make presentations to or otherwiseinteract with members of the community where the board member resides, thereby promoting the mission ofthe College.

14. As overseers of a public trust, each board member has an obligation to remain open to input from externalstakeholders to help ensure that Southern West Virginia Community and Technical College is responsive tostate and community needs. However, as members of a board consisting of independent men and womenacting together to be fully informed and impartial in their policy determinations, each must recognize that inthe end, his/her decision must rise above any external pressures being applied to the Board’s work.

APPROVED BY BOG 04-17-2018 REVISED 03-06-2018

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Revised 12/12/2019

DECEMBER 12, 2019

SOUTHERN WEST VIRGINIACOMMUNITY AND TECHNICAL COLLEGE

Organizational Chart

HUMAN RESOURCES DEPARTMENT

Interim President

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SOUTHERN WEST VIRGINIA COMMUNITY AND TECHNICAL COLLEGEORGANIZATIONAL CHART

INDEX _______________________________________________________________________________________________________

President……………………………………………………………………….…………….…. Page 1

Institutional Advancement Graphic and Web Design………………………………………………………..…… Page 2 Media/Television Services…………………………………………………………… Page 2 Public Relations Specialist………………………………….………………………… Page 2 Recruitment and Outreach Specialist………………………………………………. Page 2

Finance and Administration…………………………………………………………………… Page 3-6 Human Resources…………………………………………………………………….. Page 3 Business and Auxiliary Services……………………………………………………... Page 4 Controller……………………………………………………………………………….. Page 4 Purchasing……………………………………………………………………………… Page 4 Campus Operations……………………………………………………………………. Page 5 Information Technology Services …………………………………………………….

Workforce and Community Development……………..…………..………………………… Page 7 Academy for Mine Training and Energy Technologies……..…………………….. Page 7 Entrepreneurship and Business Coaching Center……..………………………….. Page 7 Small Business Development Center……………………………………………….. Page 7 Workforce and Business Services …….…..……………………………………….. Page 7

Student Services……………………………………………………….………………………. Page 8

Admissions and Student Life…………………………………………………………. Page 8 Advising and Retention……………………………………………………………….. Page 8 Counseling, Disability and Adult Services………………….….…………………… Page 8 Financial Assistance……………………….………………….….…………………… Page 8 Registrar……………………………………………………………………..………….. Page 8

Academic Affairs……………………………………………………………………….………. Page 9-11 Associate Vice President……………………………………………………..……….. Page 9 Libraries………………………………………………………………………………….. Page 9 School of Arts and Sciences………………………….……………………….……… Page 10 School of Career and Technical Studies…………………………………………….. Page 11

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INTERIM PRESIDENT

Samuel Litteral

EXECUTIVE ASSISTANT TO THE PRESIDENT AND BOARD OF GOVERNORS

Logan CampusEmma L. Baisden

VICE PRESIDENT FOR FINANCE AND

ADMINISTRATION

Logan CampusSamuel Litteral

Legend : Direct Reporting Line ______Coordinating Line - - - - - -

VICE PRESIDENT FOR INSTITUTIONAL ADVANCEMENT

Logan CampusRita G. Roberson

INTERIM VICE PRESIDENT FOR

ACADEMIC AFFAIRS

Logan CampusGuy Lowes

VICE PRESIDENT FOR WORKFORCE AND

COMMUNITY

DEVELOPMENT

Logan CampusAllyn Sue Barker

C FD

VICE PRESIDENT FOR

STUDENT SERVICES

Logan Campus Dr. Charles A. Lopez

BOARD OF GOVERNORS

Classified Staff Council

Faculty Senate

General Counsel

Student Government Associations

EB

INTERIM ACCREDITATIONLIAISON OFFICER

Logan CampusWilliam “Bill” Alderman

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INTERIM PRESIDENT

Samuel Litteral

VICE PRESIDENT FORINSTITUTIONAL ADVANCEMENT

Logan CampusRita G. Roberson

PROGRAM SPECIALIST

Logan CampusTammy Toppings

GRAPHIC AND WEB DESIGNER

Logan CampusKatie Jarrell

PUBLIC RELATIONS SPECIALIST

Logan CampusMandy Lester

PRODUCTION ASSISTANT

Williamson CampusChristopher Lawson

Darrell Mitchem

Legend : Direct Reporting Line_______ Coordinating Line - - - - - -

B

RECRUITMENT ANDOUTREACH SPECIALIST

Logan CampusShelby Porter

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VICE PRESIDENT FOR FINANCE AND ADMINISTRATION


EXECUTIVE ASSISTANT TO THE VICE PRESIDENT OF

FINANCE/ADMINISTRATION

Logan CampusVelva Pennington

Legend : Direct Reporting Line_______

Coordinating Line - - - - - -

DIRECTOR OF HUMAN

RESOURCES

Logan CampusDoug Kennedy

HUMAN RESOURCES

REPRESENTATIVE

Logan CampusSusan Ross

PROGRAM ASSISTANT I

Logan CampusVacant

INTERIM PRESIDENT

Samuel Litteral

DIRECTOR OF CAMPUS

OPERATIONS

Wyoming/McDowell Campus

David Lord

DIRECTOR OF CAMPUS

OPERATIONS

Williamson CampusPerry Jobe

DIRECTOR OF CAMPUS

OPERATIONS

Boone/Lincoln Campus

Brittany Bartram

DIRECTOR OF CAMPUS

OPERATIONS

Logan CampusJoe Linville

C

M

CHIEF INFORMATION

OFFICER

Logan CampusThomas Cook

N O PH

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DIRECTOR OF PURCHASING

Logan CampusVelva Pennington

CONTROLLER

Logan CampusAdrian May

MANAGER BUSINESS/AUXILIARY SERVICES

Logan CampusPatricia Miller

MANAGER BUSINESS/AUXILIARY SERVICES

Williamson CampusJ. Christopher Gray

PROGRAM COORDINATOR

PAYROLL

Logan CampusCarol Jobe

ACCOUNTANT

Logan CampusCoral Nutter

ACCOUNTANT

Logan CampusZ. Evan Riggins

ACCOUNTING ASSISTANT II

Logan CampusJoAnn Kirkendall

ACCOUNTING ASSISTANT I

Logan CampusCassandra Goble

ACCOUNTING ASSISTANT II

Logan Campus1 Vacant Position

ACCOUNTING ASSISTANT III

Logan CampusJudy Slazo

CASHIER LEAD

Logan CampusMargaret Ferguson

FOR CASHIERING

MATTERS ONLY

PROGRAM ASSISTANT II

Boone CampusSusan Trammell

ACCOUNTING CLERK II

(PART TIME)

Williamson Campus1 Vacant Position

ACCOUNTING ASSISTANT I

Williamson CampusMartha Lee-Paige

FOR CASHIERING MATTERS ONLY

PROGRAM ASSISTANT I

Wyoming CampusDonna Lafferty

FOR CASHIERING

MATTERS ONLY

Administrative Secretary

Lincoln Location1 Position Vacant

ACCOUNTING ASSISTANT III

Logan CampusCheryl Elliott-Hicks

ACCOUNTANT


ADMINISTRATIVE SECRETARY, SR.

Williamson CampusRuby Runyon

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DIRECTOR OF CAMPUS OPERATIONS

Wyoming/McDowell CampusDavid Lord

PROGRAM ASSISTANT I

Wyoming CampusPatricia A. Brooks

MAINTENANCE WORKER I

Wyoming CampusDanny White


Boone/Lincoln CampusBrittany Bartram


Boone CampusJames Parker

PROGRAM ASSISTANT I

Boone CampusAnna Evans

PROGRAM ASSISTANT I /

CASHIER

Boone CampusSusan Trammel





Logan CampusJoe Linville


Williamson CampusPerry Jobe

TRADES SPECIALIST LEAD I

Williamson CampusKenny Bowens

CAMPUS SERVICE WORKER

Williamson CampusGarnet Bolen

Jessica Stratton

CAMPUS SERVICE WORKER LEAD

Logan CampusDelbert Queen


Logan CampusRhonda Vance-

Richards

ADMINISTRATIVE SECRETARY

Lincoln County Site

1 Position Vacant

TRADES SPECIALIST LEAD I/INTERIM

ASST. DIRECTOR

All CampusEric Brumfield

CAMPUS MAINTENANCE

SPECIALIST

Logan CampusScott Pritchard


(PART TIME)

Williamson CampusDarlene Cooper

ASSISTANT DIRECTOR/PHYSICAL PLANT III

All CampusJohn Vance

M N OP

SITE COORDINATOR

Lincoln County SiteAngela Bell


Williamson CampusMark Bowens

PROGRAM ASSISTANT I

Wyoming CampusDonna Lafferty

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CHIEF INFORMATION OFFICER

Logan CampusThomas Cook

USER SERVICES MANAGER

Logan CampusCurtis Campbell


NETWORK SERVICES MANAGER

Logan CampusWilliam Smith

TELECOMMUNICATIONS NETWORK SPECIALIST II

Logan CampusWillard (Mac) Thompson INFORMATION SYSTEMS

TECHNICIAN

Logan CampusLee Stroud

J. Brandon VanceVickie Workman

Wyoming CampusMichael Hunter



APPLICATIONPROGRAMMER/DEVELOPER

Logan CampusBrian Chaney

H

DATA NETWORK SPECIALIST

Logan CampusJoseph Justice

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VICE PRESIDENT FOR WORKFORCE AND COMMUNITY DEVELOPMENT

Logan CampusAllyn Sue Barker

ADMINISTRATIVE ASSISTANT

Logan CampusSandra K. Podunavac

SMALL BUSINESS DEVELOPMENT CENTER

BUSINESS COACH

Wyoming/McDowellHarold D. Patterson

Boone/Logan/Lincoln/MingoMatt Cummings

PROGRAM ADMINISTRATORENTREPRENEURSHIP AND

BUSINESS COACHING CENTER(Grant)

Logan CampusBryan Shaw

INTERIM PRESIDENT

Samuel Litteral


OPERATIONS COORDINATORACADEMY FOR MINE

TRAINING AND ENERGY TECHNOLOGIES

(Grant)

Logan CampusThomas Dotson

WORKFORCE DIRECTOR

Logan CampusJacquelyn A. Whitley

F

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STUDENT GOVERNMENT ASSOCIATIONS

LoganWilliamson

Boone/LincolnWyoming/McDowell

DIRECTOR OF DISABILITYAND ADULT SERVICES

Logan CampusDianna Toler

INTERIM PRESIDENT

Samuel Litteral


ACADEMIC ADVISORS

Williamson CampusRhonda CollinsLeah Marcum

(GEARUP Grant)Roger Williamson

1 TANF Position Vacant

Wyoming CampusKatrina Matney

DIRECTOR OF ADMISSIONSAND STUDENT LIFE

Logan CampusDarrell Taylor

VICE PRESIDENT FOR STUDENT SERVICES

Logan CampusDr. Charles Lopez

E

ACADEMIC ADVISOR

Boone CampusLisa Light

ADMINISTRATIVE ASSISTANT

Logan CampusLisa Britton

TUTORS(Part-Time)

Logan CampusTyler HowertonLiza Jackson

Michael Kitchen

DIRECTOR OF ADVISINGAND RETENTION

Logan CampusTim Ooten

ACADEMIC ADVISORS

Logan CampusBrian CarterHattie Evans(TANF Grant)Kara Plummer

(GEARUP Grant)

DIRECTOR OF FINANCIAL ASSISTANCE

Logan CampusStella Estepp

FINANCIAL AID COUNSELOR

Logan CampusBeverly McDonald

Mary Trent

Williamson CampusJanice Bowens

SNACK BARCONTRACTORS

LoganWilliamson

Wyoming/McDowell

REGISTRAR

Logan CampusTeri Wells

STUDENT SUCCESS COORDINATOR

Logan CampusVacant

TRANSFER COORDINATOR

Logan Campus Angela Dotson

STUDENT RECORDS

ASSISTANT

Williamson Campus

Paula Maynard

PROGRAM ASSISTANT I

Logan Campus Shelly Parker

FOR STUDENT RECORDS

MATTERS ONLY

Boone Campus Anna Evans

Wyoming Campus Patricia Brooks

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INTERIM VICE PRESIDENT FOR ACADEMIC AFFAIRS


INTERIM PRESIDENTSamuel Litteral


ADMINISTRATIVE ASSISTANT TO THE VICE PRESIDENT

Logan CampusNancy J. Fala

ACADEMIC AFFAIRS SCHOOL DEANS

DIRECTOR OF LIBRARIES II

Logan CampusKimberly Maynard

D

LLIBRARY

TECHNICAL ASSISTANT II

Logan CampusPamela Freeman

Williamson CampusAnita Messer

LIBRARY TECHNICAL ASSISTANT I

Logan CampusKendra Hall

Williamson CampusJennifer Dove

ASSOCIATE VICE PRESIDENT FOR ACADEMIC AFFAIRS

Logan Campus1 Vacant Position(as of 01/09/2020)

INSTRUCTIONAL TECHNOLOGIST

Logan CampusTim Owens

G

INTERIM ACCREDITATIONLIAISON OFFICER

Logan CampusWilliam “Bill” Alderman

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Logan CampusAngela McDonald

LEAD FACULTY FOR ARTS FACULTY

Will Alderman

HUMANITIESFACULTY

Boone CampusLarry D'Angelo

Logan CampusWill Alderman

Nathan FreemanTehseen IrfanLillie Teeters

Williamson CampusAdam BanksVicky Evans

Wyoming CampusJeffrey Yeager

NATURAL SCIENCES FACULTY

Boone/Lincoln Campus1 Vacant Position

Logan CampusMatt Ellis

1 Vacant Position (GL)Charles Puckett

Williamson CampusKimberly Hensley

Wyoming CampusKevin Bartlett


DEAN FOR THE SCHOOL OFARTS AND SCIENCES

Logan CampusDr. David Kommer

MATHEMATICSFACULTY

Boone/Lincoln CampusChristopher Ward1 Vacant Position

Logan CampusAlfredo Bonilla

Dr. Sarma Pidaparthi

Williamson CampusVerna Phillips

1 Vacant Position

Wyoming CampusKevin Bartlett

SOCIAL SCIENCES FACULTY

Boone/Lincoln CampusBrandon Kirk

Logan CampusDr. Charles Keeney1 Vacant Position

Williamson CampusDr. Susan Baisden

INTERIM VICE PRESIDENT FORACADEMIC AFFAIRS


L

COORDINATOR FOR BOARD OF GOVERNORS

DEGREE PROGRAM

Boone/Lincoln CampusBrandon Kirk

EDUCATION FACULTY

ASSOCIATE PROFESSOR /

COORDINATOR FOR DUAL CREDIT &

EDUCATION PROGRAM LIAISON

Lincoln LocationMary Hamilton

FULLY ONLINE FACULTY

Nicole Vineyard

CRIMINAL JUSTICE FACULTY


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PROFESSOR/COORDINATOR,

MEDICAL LABORATORY TECHNOLOGY

Logan CampusShirley A. Dardi

ASSOCIATE PROFESSOR/

COORDINATOR, RESPIRATORY

CARE TECHNOLOGY

Williamson Campus

Stephanie Daniel

INSTRUCTOR / COORDINATOR FOR SURGICAL TECHNOLOGY

Logan CampusMisha Herndon

PROFESSOR/COORDINATOR

FOR RADIOLOGIC TECHNOLOGY

Logan CampusEva Hallis

DEAN FOR THE SCHOOL OFCAREER AND TECHNICAL STUDIES

Logan CampusRussell Saunders

Legend : Direct Reporting Line ______Coordinating Line ‐ ‐ ‐ ‐ ‐ ‐

PROFESSOR/COORDINATOR

FORNURSING

Logan CampusSheliah Elkins

FACULTY

Logan CampusRegina Bias

Tamara BrowningSharon DavisHeather DrakeStacy HatfieldMelissa Kirk

Dr. Debra MullinsTakara Muncy

Megan Montgomery1 Vacant Position

ACADEMIC LAB

MANAGER I

Logan CampusLisa Harless

ASSISTANT PROFESSOR /

COORDINATOR FOR MEDICAL

ASSISTING

Boone CampusLora Foster


Logan CampusPenni Johnson

INTERIM VICE PRESIDENT FORACADEMIC AFFAIRS


ASSISTANT PROFESSOR/

COORDINATOR FOR EMS

Logan CampusKatherine Deskins

FACULTY

Williamson CampusAshley Starkey

FACULTY

Logan CampusMeloney

McRoberts

FACULTY

Logan CampusKarrie Spears

FACULTY

Logan CampusChristy Spry

FACULTY

Williamson CampusGina Lester

Wyoming CampusEmily Browning

(Grant)

FACULTYALLIED HEALTH

Logan CampusAndrea Brown

Tricia LoweCynthia Lowes

ADMINISTRATIVE ASSOCIATE

Logan CampusSusan Wolford

LEAD FACULTY FOR TECHNICAL

STUDIES FACULTYMatt Payne

Logan CampusErica Farley

Zachary Johnson (Grant)

William MosleyRick Thompson

1 Vacant Position (MP)

Williamson CampusWelding

1 Vacant Position

Logan CampusJohn Evans

Boone CampusPaul Lowe

BUSINESS AND ENTREPRENEUR

FACULTY

Logan Campus Bill Alderman

Stephanie Mounts

Boone Campus1 Vacant Position

Williamson CampusPatricia Poole

1 Vacant Position (Agribusiness)

FULLY ONLINE FACULTY

Gordon Hensley

INSTRUCTIONAL SPECIALIST/

DRONE GRANT COORDINATOR

Logan CampusMatt Payne

(Grant)

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Southern West Virginia Community and Technical CollegeBoard of Governors Presidential Search Committee

Meeting of October 15, 20197:00 p.m.

2900 Dempsey Branch Road, Building C, Room 428Mount Gay, West Virginia and by Teleconference

DRAFT MINUTES

Board Members Present: Lisa Haddox-Heston, Chair; Mason ‘Ed’ White, Vice Chair; Eddie JoeCanterbury, Secretary; Stephanie Abraham, Bill Alderman, Jacob Frye, JaniceOlive, Dianna Toler, Pat J. White

Board Members Absent: Chris Adkins, Howard Seufer, Samuel Stewart

College Staff Present: Emma Baisden, Recorder

1. Verification of Quorum and Call to Order:Chair Heston declared a quorum present and convened the meeting at 7:00 p.m.

2. Search Firm Proposals Discussion / Selection of Search Firm:The Board of Governors Presidential Search Committee reviewed and discussed the four (4)executive search firm proposals received by the Office of Finance and Administration in responseto the College’s Request for Proposals (RFP) seeking assistance in its search for a President. Thefollowing search firms responded to the RFP:

• Gold Hills Associates (Jackson, MS)• Greenwood / Asher & Associates, Inc. (Miramar, FL)• RPA, Inc. (Williamsport, PA)• Edward Management Consultants, Inc. (Charles Town, WV)

Chair Heston called for a motion to select and approve a search firm to assist with the PresidentialSearch. Pat Joe White made a motion to approve Gold Hill Associates as the search firm to assistthe College with its Presidential Search contingent upon the terms acceptable to the Board afterSecretary Canterbury contacts the firm to negotiate the contract. Mason ‘Ed’ White seconded themotion. The motion carried unanimously, and Chair Heston declared the motion adopted.

Dr. Heston reminded members of the Search Committee to submit recommendations for revision ofthe draft Presidential Search Position Description to Emma Baisden by October 21, 2019.

3. AdjournmentThere being no further business, upon a motion by Pat Joe White and a second by Mason ‘Ed’ White,Chair Heston declared the meeting adjourned at 7:47 p.m. The next Board of Governors PresidentialSearch Committee meeting is scheduled for Wednesday, November 6, 2019 beginning at 6:00 p.m.in Room 428, Building C, Logan Campus.

_______________________________Lisa Haddox-Heston, D.D.S., Chair

_______________________________Emma L. BaisdenExecutive Assistant to the Presidentand Board of Governors

DRAFT

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Meeting of November 6, 20196:00 p.m.

2900 Dempsey Branch Road, Building C, Room 428Mount Gay, West Virginia and by Teleconference

DRAFT MINUTES

Board Members Present: Lisa Haddox-Heston, Chair; Mason ‘Ed’ White, Vice Chair; Eddie JoeCanterbury, Secretary; Bill Alderman, Jacob Frye, Janice Olive,Dianna Toler, by phone: Stephanie Abraham, Chris Adkins, SamuelStewart

Board Members Absent: Howard Seufer, Pat Joe White

College Staff Present: Emma Baisden, Recorder; Samuel Litteral, Tom Cook, RussellSaunders

Others Present by Phone: Dr. Walt Nolte, Lead Search Consultant, Gold Hill Associates

1. Verification of Quorum and Call to OrderChair Heston declared a quorum present and convened the meeting at 6:00 p.m.

2. IntroductionsSelf-introductions were given by all individuals present. Dr. Nolte also provided hisbackground and the background of Gold Hill Associates for Board members.

3. Discussion and Approval of Presidential Search TimelineDr. Walt Nolte led the review and discussion of the proposed timeline, provided anexplanation of deadlines and steps in the search process, offered guidance on the selectionof a search liaison, and discussed the importance of confidentiality. He explained that athorough presidential search would require five to six months, and timing is paramount tothe success of the search.

The advertisement plan was reviewed and various options were discussed. It wasdetermined that by December 6, 2019, the job announcement would be posted on thecollege website, on the Chronicle of Higher Education electronic site, and on the Gold HillAssociate’s website. Dr. Nolte would begin a one-on-one recruitment and broad,qualification focused, personal e-mail recruitment. On January 7, 2020, the print jobannouncement would appear in The Chronicle of Higher Education, in Higher EducationJobs, and in local and regional newspapers. The deadline for applications is January 31,2020 and July 1, 2020 is the target date to fill the position. The Committee appointedEmma Baisden as the search liaison.

Procedures, expectations and communication plans were explained and discussed. Allpublic information concerning the search will be housed on the College’s PresidentialSearch website.

Chair Heston called for a motion to approve the proposed Presidential Search Timeline. Bill

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Southern West Virginia Community and Technical College BOG Presidential Search Committee Minutes

Meeting of November 6, 2019Page 2 of 2

Alderman made a motion to approve the timeline with the caveat that minor adjustment willbe made by the consultant and search liaison as discussed and disseminated to Boardmembers. Mason ‘Ed’ White seconded the motion. The motion carried unanimously, and Chair Heston declared the timeline adopted as amended.

4. Approval of Presidential Position DescriptionDr. Nolte reviewed and discussed the draft Presidential Position Description which wasdeveloped by the Presidential Search Committee. Committee members voiced opinionsand provided input regarding qualities, priorities, and qualifications of the next president.

Chair Heston called for a motion to approve the Presidential Position Description. EddieJoe Canterbury made a motion to approve the Position Description as presented. DiannaToler seconded the motion. The motion carried unanimously, and Chair Heston declaredthe Presidential Position Description adopted.

5. AdjournmentThere being no further business, upon a motion by Bill Alderman and a second by Mason‘Ed’ White, Chair Heston declared the meeting adjourned at 7:05 p.m. Time will be setaside to discuss the Presidential Search at the December 17, 2019 Board of Governorsregular business meeting.



DRAFT

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Meeting of March 5, 20207:45 a.m.

2900 Dempsey Branch Road, Building C, Room 428Mount Gay, West Virginia and by Zoom/Teleconference

DRAFT MINUTES

Board Members Present: Lisa Haddox-Heston, Chair; Mason ‘Ed’ White, Vice Chair; Eddie JoeCanterbury, Secretary; Stephanie Abraham, Bill Alderman, JaniceOlive, Howard Seufer (by phone), Samuel Stewart, Dianna Toler

Board Members Absent: Chris Adkins, Jacob Frye

College Staff Present: Emma Baisden, Tom Cook

1. Verification of Quorum and Call to OrderChair Heston declared a quorum present and convened the meeting at 7:50 a.m.

2. Possible Executive Session under Authority of WV Code §6-9A-4-2AChair Heston called for a motion to enter Executive Session under the authority of WestVirginia Code §6-9A-4-2A for the following: Interview of semi-finalist presidential candidatesand candidate selection for campus visits. Pat Joe White made a motion to enter intoExecutive Session. Stephanie Abraham seconded the motion. The motion unanimouslycarried and the Board of Governors Presidential Search Committee entered into ExecutiveSession at approximately 7:58 a.m. Chair Heston called for a motion for the Committee to return to open session. Pat Joe White moved to return to regular session. Bill Aldermanseconded the motion. The motion carried and the Committee convened in open sessionat 12:25 p.m.

Chair Heston called for a motion to reenter Executive Session under the authority of WestVirginia Code §6-9A-4-2A to continue the following: Interview of semi-finalist presidentialcandidates and candidate selection for campus visits. Samuel Stewart made a motion toenter into Executive Session. Janice Olive seconded the motion. The motion unanimouslycarried and the Board of Governors Presidential Search Committee entered into ExecutiveSession at approximately 12:44 p.m. Chair Heston called for a motion for the Committeeto return to open session. Eddie Joe Canterbury moved to return to regular session. Dianna Toler seconded the motion. The motion carried and the Committee convened inopen session at approximately 3:57 p.m.

3. Finalist Candidate SelectionThe Board of Governors Presidential Search Committee working under the guidance of thesearch firm Gold Hills Associates, reviewed and evaluated the application materials of the12 most promising candidates (unranked) based on the assessment of Dr. Walt Nolte. TheCommittee determined it would interview seven (7) semi-finalist candidates. Based uponthe preliminary interviews, the Search Committee selected the following three (3) unrankedsemi-finalist candidates for on-campus interviews: Dr. Pamela Alderman of Chapmanville,WV; Mr. Timothy Hood of Freeport, IL; and Dr. Martin Reimer of Iowa Falls, IA. Thesecandidates will be invited on campus for second interviews the week of April 6, 2020.

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Meeting of March 5, 2020Page 2 of 2

Dr. Heston presented to the Search Committee members a sample interview schedule forthe Presidential finalists. It was determined that Dr. Walt Nolte would contact thepresidential finalists to inform them of their selection for a final interview, and EmmaBaisden would follow-up with each candidate to schedule a date for on-campus interviews. When interview dates and itineraries are established for presidential finalists, Ms. Baisdenwill send the information to Board members. The Search Committee determined thatfollowing the presidential candidate interviews it would accept comments from students,faculty, staff, and community members through the end of business on Thursday, April 16,2020. Individuals will be able to submit comments using a comment form which is locatedon the Presidential Search website or by e-mail to [email protected]. TheBoard of Governors Presidential Search Committee will reconvene at 5:00 p.m. on April 22,2020 to make its selection for the next president of the institution. At its regular scheduledmeeting on April 28, 2020, the Board of Governors is expected to approve the selection ofa president. The Board’s selection decision will require subsequent approval by the WestVirginia Council for Community and Technical College Education at its meeting of June 11,2020.

Chair Heston informed the group that several Board members serve on another Board thathas a required meeting scheduled for April 28, 2020, which conflicts with Southern’s Boardmeeting. She requested for the Board to approve changing its April 28, 2020 Board ofGovernors business meeting date to April 29, 2020 to allow the participation of the affectedBoard members. Samuel Stewart motioned to approve changing the April 2020 Boardmeeting as requested. Pat Joe White seconded the motion. The motion carried. ChairHeston declared the motion adopted and the April meeting date change approved.

4. AdjournmentThere being no further business, upon a motion by Mason ‘Ed’ White and a second by BillAlderman, Chair Heston declared the meeting adjourned at 4:50 p.m. The next Board ofGovernors Presidential Search Committee is scheduled for April 22, 2020 beginning at 5:00p.m.



DRAFT

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Emergency Meeting of March 30, 20205:00 p.m.

Via Conference Call

1-877-302-0757 – CODE: 2187332 #

DRAFT MINUTES

Board Members Present: Lisa Haddox-Heston, Chair; Mason ‘Ed’ White, Vice Chair; Eddie JoeCanterbury, Secretary; Stephanie Abraham, J. Chris Adkins, BillAlderman, Jacob Frye, Janice Olive, Howard Seufer, Dianna Toler

Board Members Absent: Samuel Stewart, Pat J. White

College Staff Present: Emma Baisden, Recorder; Tom Cook, Samuel Litteral, Tim Ooten,Chuck Puckett, Will Alderman

1. Verification of Quorum and Call to OrderRoll call was taken by Emma Baisden, Executive Assistant to the President/BOG, verifyingthat a quorum was present. Dr. Lisa Haddox-Heston, Board of Governors PresidentialSearch Committee Chair, declared a quorum present and convened the meeting at 5:10p.m.

2. Discussion of the Council for Community and Technical College Education’s Modification to Requirement of Presidential Search Procedure During DeclaredState of Emergency, Council’s Rule Title 135, Series 5, Employing and EvaluatingPresidentsChair Heston informed Board members that the West Virginia Council for Community andTechnical College Education met on March 20, 2020 to discuss the Council’s rule, Title 135,Series 5, Employing and Evaluating Presidents, which requires on-campus interviews byan institution’s students, faculty, staff, and administration of candidates for the presidentialposition who have qualified as finalists. Such meetings require gatherings of large groupsof people. The institutions cannot simultaneously comply with this rule and PresidentTrump’s directive that people not meet in groups larger than ten people. President Trump’sdirective is based on guidelines established by the CDC to protect people’s health andsafety during the COVID-19 pandemic. Strict adherence to the regulatory requirement of in-person, on-campus interviews would most assuredly “prevent, hinder or delay necessaryaction in coping when the emergency[,]” which is the very activity the Governor’s emergencypowers provided in W. Va. Code § 5-15-6(c)(7) are meant to prohibit. Therefore, becauseof the declared state of emergency, the Council has the legal authority to temporarily modifythe application of this rule to provide that the “on-campus” interviews with the finalists cantake place telephonically or via live audio or visual stream, so long as members of the publicmay also participate. The Council approved the temporary modification of the requirementthat the finalist candidates for president be interviewed in-person on campus prior to finalselection during the declared state of emergency.

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Emergency Meeting of March 30, 2020Page 2 of 2

3. Discussion of Presidential Finalists On-campus Visits/Interviews/Modification ofScheduled Candidate’s On-campus Visits/InterviewsChair Heston then called for discussion regarding the feasibility of moving forward with thepresidential finalist interviews on the dates scheduled and conducting the interviews byZoom and teleconference. Due to the COVID-19 pandemic and closure of Southern’sfacilities to the public, it is not possible to hold on-campus interviews at this time. Sheinformed Committee members that Dr. Martin Reimer had withdrawn from the presidentialsearch. Following discussion Chair Heston called for a motion to continue with thepresidential candidate interviews as scheduled. Chris Adkins made a motion to continuethe finalist candidate interviews as scheduled on April 8 and April 9, 2020 via Zoommeetings and/or teleconferences. Bill Alderman seconded the motion. The motion carried. Chair Heston declared the motion adopted and the Committee will move forward with thepresidential finalist interviews as scheduled.

The Committee determined that each presidential candidate would participate in openforums with all faculty, staff (classified and non-classified), students, administration, and thegeneral public. Each group would have a dedicated time each day with a link to Zoom anda dedicated call-in number (for those who don't have access to Zoom). The schedule is tobe posted on the Presidential Search web page and links to Zoom meetings will be sent inseparate e-mails to all faculty, staff (classified and non-classified), and students along witha dedicated telephone number and required meeting ID for those who need to join theappropriate meeting by phone. A Zoom link with a dedicated telephone number andmeeting ID will be available on Southern’s website for the general public as well. Theinterview itineraries will be made available to the college community and general public assoon as they are finalized.

4. Additional Board Action and Comments

Chair Heston requested for Emma Baisden to work with Chancellor Tucker’s office on thelogistics for the Council’s participation in the interview process.

5. AdjournmentThere being no further business, upon a motion by Bill Alderman and a second by DiannaToler, Chair Heston declared the meeting adjourned at 5:48 p.m. The next Board ofGovernors Presidential Search Committee is scheduled for April 22, 2020 beginning at 5:00p.m.



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Special Meeting of April 22, 20205:00 p.m.

Via Zoom Meeting ID: 998 8586 7058Dial-in Only: 1-646-876-9923

DRAFT MINUTES

Board Members Present: Lisa Haddox-Heston, Chair; Mason ‘Ed’ White, Vice Chair; Eddie JoeCanterbury, Secretary; Stephanie Abraham, J. Chris Adkins, BillAlderman, Jacob Frye, Janice Olive, Howard Seufer, SamuelStewart, Dianna Toler, Pat J. White

Board Members Absent: None

College Staff Present: Emma Baisden, Recorder; Tom Cook, Samuel Litteral, Tim Ooten,Chuck Puckett, Russell Saunders, Darrell Taylor, Chris Gray, SusanRoss, Doug Kennedy, Kathy Deskins

1. Verification of Quorum and Call to OrderRoll call was taken by Dr. Lisa Haddox-Heston, Board of Governors Chair. She declareda quorum present and convened the meeting at 5:12 p.m.

2. Possible Executive Session under Authority of WV Code §6-9A-4-2AChair Heston called for a motion to enter Executive Session under the authority of WestVirginia Code §6-9A-4-2A for the following: Presidential candidate deliberations andconsideration of employment terms. Howard Seufer made a motion to enter into ExecutiveSession. Mason ‘Ed’ White seconded the motion. The motion unanimously carried and theBoard of Governors entered into Executive Session at approximately 5:15 p.m.

3. Approval for Board Chair to move forward with the top CandidateChair Heston called for the record to reflect that no decisions were made in ExecutiveSession nor were any votes taken. She announced the meeting would now return to opensession at approximately 5:53 p.m.

Chair Heston called for a motion to move forward with the Board’s candidate of choice. Samuel Stewart moved to offer Dr. Alderman the position and give Chair Heston theauthority to negotiate the particulars of the contract with Dr. Alderman so the Board can gether on board as quick as possible. Mason ‘Ed White’ seconded the motion.

Chair Heston called for a roll call vote to assure that everyone is recorded properly:

Janice Olive voted nay. She supported Tim Hood knowing that the Board as a whole andmuch of the community at Southern supports Dr. Alderman. When Dr. Alderman takes theposition, Mrs. Olive will fully support her as a Board member. The only concerns that shehad and the reason she chose Mr. Hood was his extensive background in taking a collegewho had been sanctioned by the HLC and moving it forward past those sanctions, and theconcerns about the Williamson Campus declining and being neglected. She does

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Southern West Virginia Community and Technical College Board of Governors Minutes

Special Meeting of April 22, 2020Page 2 of 2

understand that she is in a minority. The following voted in the affirmative: Samuel Stewart,Dianna Toler, Eddie Joe Canterbury, Mason ‘Ed’ White, Pat Joe White, Stephanie Abraham,Bill Alderman, Chris Adkins, Jacob Frye, and Howard Seufer.

Dr. Heston stated there was a clear majority. She declared the motion had passed toappoint Dr. Pam Alderman as the next president, providing she accepts the terms, and topermit the Board Chair to negotiate the terms with her.

Chair Heston called for further discussion of which there was none.

4. AdjournmentThere being no further business, upon a motion by Howard Seufer and a second by Mason‘Ed’ White, Chair Heston declared the meeting adjourned at 5:57 p.m. The next regularBoard of Governors meeting is scheduled for April 29, 2020 beginning at 6:00 p.m.



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Meeting of April 29, 2020 6:00 p.m.


DRAFT MINUTES

Board Members Present: Lisa Haddox-Heston, Chair; Mason ‘Ed’ White, Vice Chair; StephanieAbraham, J. Chris Adkins, Bill Alderman, Jacob Frye, Janice Olive,Howard Seufer, Samuel Stewart, Dianna Toler, Pat J. White

Board Members Absent: Eddie Joe Canterbury, Secretary

College Staff Present: Emma Baisden, Recorder; Tom Cook, Samuel Litteral, RitaRoberson, Guy Lowes, Allyn Sue Barker, Charles Lopez, ChuckPuckett, Russell Saunders, Kathy Deskins, Lora Foster, SheliahElkins, David Kommer, Chris Ward, Shirley Dardi, Eva Hallis, TimOoten, Doug Kennedy, Chris Gray, Jackie Whitley

1. Verification of Quorum and Call to OrderRoll call was taken by Dr. Lisa Haddox-Heston, Board of Governors Chair. She declareda quorum present and convened the meeting at 6:04 p.m.

2. Call for Public CommentsChair Heston asked for requests for public comments to the Board. Emma Baisden verifiedthat no public comment requests were received.

3. Annual Faculty Senate PresentationMr. Charles ‘Chuck’ Puckett, Faculty Senate Chair and faculty representative to the WestVirginia Advisory Council of Faculty (ACF), presented to the Board the annual Senatereport. Mr. Puckett informed Board members that the Faculty Senate was established byWest Virginia Code §18B-6-3, and presented the Board with an overview of the Senate’scomposition. Southern elects three senators from the Logan Campus, three senators fromthe Williamson Campus, and one senator each from the Boone/Lincoln andMcDowell/Wyoming campuses. Additionally, the Board of Governors and Advisory Councilof Faculty representatives are members of the Senate. Elections were recently conductedand following are the current senators:• Chris Ward - Boone/Lincoln Campus• Sharon Davis, Matt Ellis, Lillie Teeters - Logan Campus• Adam Banks, Vicky Evans, Gina Lester - Williamson Campus• Jeff Yeager - McDowell/Wyoming Campus

Mr. Puckett informed the group that the Faculty Senate is designed to create an openchannel between the faculty, administration, and the Board of Governors. The Senate ischarged to meet quarterly with the institutional President to discuss faculty issues and thegovernance of the College. They are also charged to meet annually with the institutionalBoard of Governors to discuss matters affecting the faculty and the governance of theCollege.

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Meeting of April 29, 2020Page 2 of 7

The Senate’s work for 2019-2020 includes:• Developing a Faculty Emeritus Status policy to bring forward to the Board for approval;• Petition to increase Faculty Professional Development funding, especially in the area of

assessment;• Request for the Board to consider reinstating faculty tenure, Southern currently has less

than 20% of full-time faculty tenured;• Work to modify SCP-1400, Guest Speakers, Lecturers, Performers, and Organized

Groups. (He would like to assure this policy doesn’t cause a hassle for faculty orencroach in anyway on academic freedom. He does not believe that it has in the last fiveyears);

• Work to improve Southern’s internal governance; • Work on a policy to settle disputes without using the State grievance procedure.

Mr. Puckett highlighted the accomplishments of several of Southern’s faculty during thisacademic year:• Meloney McRoberts was elected as Vice President for the West Virginia Association of

Surgical Technologists.C Jeffery Yeager defended his Ph.D. dissertation, “Prescribing the Profession:

Representations of Medical Professionalization Debates in American Literary Forms,1830-1940"

C Charles Keeney’s book, “The Road to Blair Mountain,” is being published by the WestVirginia University Press.

C Chris Ward was appointed the historian of the American Mathematical Association forTwo Year Colleges (AMATYC).

C Kevin Bartlett is piloting a beginning Stats with Hawkes Publishing Software this semester,to go mainstream in Spring 2021; Has been invited to be a guest speaker for HawkesLearning on an upcoming “Teaching Math/Sciences Online, What Has and Hasn’t WorkedDuring COVID-19,” date to be determined; Published with a former student - Prigge, D.,C. Edlund, A. Graboski, K. Bartlett, “Impacts of Climate Change and AnthropogenicActivity on Permafrost Soils at Eielson Air Force Base, Alaska,” Journal of Cold RegionsEngineering, 2019.

C Stephanie Mounts partnered with the IRS Volunteer Income Tax Assistance (VITA)program and completed 212 tax returns and a total of more than $275,000 in federalrefunds over the course of five weeks (compared to 199 last year over the course of threemonths).

C Nicole Vineyard received a 18-hour Post Graduate Certificate in Teaching of Writing. Thisallows the teaching of dual credit and college English.

C Stephanie Daniel (Respiratory Care at Wyoming), Sheliah Elkins (Nursing), and Eva Hallis(Radiology Technology) led the way in getting their respective programs the maximumyears of accreditation from their national accrediting boards.

C Kathy Deskins (Paramedic), Shirley Dardi (MLT), and Stephanie Daniel (Respiratory Careat Williamson) have completed self-study reports and await their respective accreditingboards’ decision.

C Tricia Lowe has had three courses approved with Quality Matters (QM) and one additionalcourse has been submitted for approval.

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Mr. Puckett informed the group that the Advisory Council of Faculty (ACF) was establishedby the West Virginia Legislature as an advisory body of higher education faculty to serveas a resource to the Legislature; the Higher Education Policy Commission (HEPC) and theCouncil for Community and Technical College Education (CCTCE); the local boards ofgovernors; and to provide a voice for faculty constituents. The ACF plans to ask for theLegislature to fund PEIA to meet the growing needs of WV public employees for affordableand accessible healthcare; Supply a steady stream of revenue for the higher education ofWV students; Support the critical work of the West Virginia Higher Education PolicyCommission (HEPC) and Council for Community and Technical College Education(CCTCE) to ensure transparency and oversight at colleges and universities in administeringhigher education; Include the faculty in planning and decision making processes that affecthigher education; and Preserve the autonomy of institutional Boards of Governors toregulate safety and security of the campus community.

Following the presentation, Chair Heston called for questions for Mr. Puckett. Hearingnone, she thanked Mr. Puckett for his presentation to the Board.

4. HLC Focused Visit UpdateIn the interest of time, Mr. Bill Alderman, Interim Accreditation Liaison Officer, presented acondensed verison of the report he previously sent to members of the governing board. Heoutlined some strengths and weaknesses and informed Board members that InterimPresident Litteral has held special meetings with the President’s Cabinet and InstitutionalEffectiveness Committee during the past two weeks working toward providing responsesfor the areas cited by the Higher Learning Commission in its final report. The bad news is,the Focused Visit Team to Southern has recommended sanctions on four of the five areasMet with Concerns. Interim President Litteral received a letter from the Higher LearningCommission informing him that based on the team report’s recommendation, institutionaland team representatives must participate in an Institutional Actions Council (IAC) HearingCommittee scheduled for August 10-11, 2020. The HLC expects a formal written responseno later than one month prior to the hearing. The target date for completion of theinstitutional response is June 30, 2020. Mr. Alderman informed the group that the IACHearing Committee will evaluate the review materials and conduct a meeting withinstitutional and peer review team representatives before making a recommendation to theHLC Board of Trustees. The Board of Trustees will then review the recommendations ofthe comprehensive evaluation team and IAC Hearing Committee and make a final decisionon the accreditation relationship. The institution will receive a copy of the IAC HearingCommittee’s report when it is submitted to the Board of Trustees and will have anopportunity to respond. The Boards of Trustees is the official decision-making body in thesecases. Mr. Alderman told Board members that a group of individuals is working on variouscomponents of the report, but solid measurable evidence must be submitted this timeinstead of a plan.

5. President’s ReportInterim President Litteral stated that he would not try to follow up on the HLC update justpresented by Mr. Alderman, but he does want Board members to know that following receiptof the letter from the HLC, he immediately began meeting with groups to determine how to

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address the HLC concerns and establish assignments for completion of the institutionalresponse.

Southern will receive stimulus funds for students and the institution. The eligibilityrequirements change frequently and clear directions for distribution of funds have not beenestablished. Student Services and Finance personnel have been participating on stimulusfund webinars conducted by Chancellor Tucker’s office and the U. S. Department ofEducation. Hopefully we will be able to issue funds to students within the next week or two.

6. Financial ReportMr. Litteral informed Board members that we are about three-fourths of the way through theacademic year. He reviewed restricted, unrestricted, and auxiliary revenues andexpenditures from the financial report dated March 31, 2020. The pandemic has haltedwork on equipment and building improvements. Mr. Litteral informed the Board thatrevenue and expenditures are about even and should be in good shape by the end of thefiscal year.

7. Action Items7.1. Board Officer Nomination Committee Appointments

Chair Heston appointed the following individuals to serve on the Board’s NominationCommittee for the election of officers: Stephanie Abraham, Chair; Bill Alderman,Samuel Stewart, and Pat Joe White. The Committee will provide a report to the fullBoard with a recommendation for the 2020-2021 Board officers at its June meeting.

7.2 Request for Approval of February 17, 2020 Board Minutes

MOTION: Howard Seufer moved to accept the meeting minutes as presented.

ACTION: Samuel Stewart seconded the motion. The motion carried unanimously. Chair Heston declared the motion adopted and the minutes approved.

7.3 Request for Approval of Academic Program Reviews7.3.1 Criminal Justice, Certificate and Associate in Applied Science

MOTION: Chris Adkins moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and Technical CollegeBoard of Governors approve the continuation of the Criminal Justice Certificate and A.A.S. degree programs at the current level of activity without corrective action inaccordance with the provisions of the West Virginia Council for Community andTechnical College Education, Title 135, Procedural Rule, Series 10, Policy RegardingProgram Review.

ACTION: Jacob Frye seconded the motion. The motion carried unanimously. Chair Heston declared the motion adopted and the resolution approved.

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7.3.2 Health Care Professional, Associate in Applied Science

MOTION: Mason ‘Ed’ White moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and Technical CollegeBoard of Governors approve the continuation of the Health Care Professional A.A.S.degree program with corrective action as specified in accordance with the provisionsof the West Virginia Council for Community and Technical College Education, Title135, Procedural Rule, Series 10, Policy Regarding Program Review.

ACTION: Janice Olive seconded the motion. The motion carried unanimously. Chair Heston declared the motion adopted and the resolution approved.

7.3.3 Medical Assisting, Associate in Applied Science

MOTION: Howard Seufer moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and Technical CollegeBoard of Governors approve the continuation of the Medical Assisting A.A.S. degreeprogram at the current level of activity without corrective action in accordance with theprovisions of the West Virginia Council for Community and Technical CollegeEducation, Title 135, Procedural Rule, Series 10, Policy Regarding Program Review.

ACTION: Dianna Toler seconded the motion. The motion carried unanimously. Chair Heston declared the motion adopted and the resolution approved.

7.3.4 Medical Laboratory Technology, Associate in Applied Science

MOTION: Chris Adkins moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and Technical CollegeBoard of Governors approve the continuation of the Medical Laboratory TechnologyA.A.S. degree program at the current level of activity without corrective action inaccordance with the provisions of the West Virginia Council for Community andTechnical College Education, Title 135, Procedural Rule, Series 10, Policy RegardingProgram Review.

ACTION: Bill Alderman seconded the motion. The motion carried unanimously. Chair Heston declared the motion adopted and the resolution approved.

7.3.5 Nursing, Associate in Applied Science

MOTION: Jacob Frye moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and Technical College

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Board of Governors approve the continuation of the Nursing A.A.S. degree programat the current level of activity without corrective action in accordance with theprovisions of the West Virginia Council for Community and Technical CollegeEducation, Title 135, Procedural Rule, Series 10, Policy Regarding Program Review.

ACTION: Mason ‘Ed’ White seconded the motion. The motion carriedunanimously. Chair Heston declared the motion adopted and theresolution approved.

7.3.6 Radiological Technology, Associate in Applied Science

MOTION: Mason ‘Ed’ White moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and Technical CollegeBoard of Governors approve the continuation of the Radiological Technology A.A.S.degree program at the current level of activity without corrective action in accordancewith the provisions of the West Virginia Council for Community and Technical CollegeEducation, Title 135, Procedural Rule, Series 10, Policy Regarding Program Review.

ACTION: Bill Alderman seconded the motion. The motion carried unanimously. Chair Heston declared the motion adopted and the resolution approved.

7.4 Request for Final Approval of Proposed Institutional Policies7.4.1 SCP-1004, Copyright Policy and Laws

MOTION: Howard Seufer moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and TechnicalCollege Board of Governors grant approval of SCP-1004, Copyright Policy andLaws, to the Chancellor for Community and Technical College Education forfinal approval following the additional 30-day comment period.

ACTION: Samuel Stewart seconded the motion. The motion carriedunanimously. Chair Heston declared the motion adopted and thepolicy approved.

7.4.2 SCP-5780, Travel Regulations

MOTION: Jacob Frye moved the adoption of the following resolution:

RESOLVED, That the Southern West Virginia Community and TechnicalCollege Board of Governors grant approval of SCP-5780, TravelRegulations, to the Chancellor for Community and Technical CollegeEducation for final approval following the additional 30-day comment period.

ACTION: Dianna Toler seconded the motion. The motion carried

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unanimously. Chair Heston declared the motion adopted and thepolicy approved.

8. Possible Executive Session under Authority of WV Code §6-9A-4Chair Heston called for a motion to enter Executive Session under the authority of WestVirginia Code §6-9A-4 for the following: Approval and Recommendation of President to theWest Virginia Council for Community and Technical College Education, and Approval andRecommendation of Presidential Contract to the West Virginia Council for Community andTechnical College Education. Pat Joe White made a motion to enter into ExecutiveSession. Stephanie Abraham seconded the motion. The motion unanimously carried andthe Board of Governors entered into Executive Session at approximately 7:39 p.m.

At the conclusion of discussions, Chair Heston called for the record to reflect that nodecisions were made nor were any votes taken in Executive Session. She called for amotion to return to open session. Howard Seufer moved to return to regular session. Mason ‘Ed’ White seconded the motion. The motion carried and the Board convened in anopen session at approximately 7:54 p.m.

Based on discussions during Executive Session, Chair Heston called for a motion. HowardSeufer moved that the Board of Governors approve the form of contract with our newcollege president, Dr. Alderman, that we reviewed in Executive Session, and that you onbehalf of the Board of Governors be authorized to make any modifications to that contractthat seem prudent to you during the meeting at which the Council on Community andTechnical College Education considers the contract next week. Pat Joe White secondedthe motion. The motion carried unanimously. Chair Heston declared the motion adopted.

9. AdjournmentThere being no further business, upon a motion by Jacob Frye and a second by Mason ‘Ed’White, Chair Heston declared the meeting adjourned at 7:56 p.m. The next regular Boardof Governors meeting is scheduled for Tuesday, June 16, 2020 beginning at 6:00 p.m.



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Southern West Virginia Community and Technical CollegeBoard of Governors Nomination Committee

Meeting of June 4, 20206:00 p.m.


DRAFT MINUTES

Members Present: Stephanie Abraham, Chair; Bill Alderman, Samuel Stewart, Pat Joe White

Members Absent: None

College Staff: Emma Baisden, Recorder

1. Roll Call, Verification of Quorum and Call to OrderRoll call was taken by Ms. Stephanie Abraham, Nomination Committee Chair. She declareda quorum present and convened the meeting at 6:07 p.m.

2. Discussion/ActionChair Abraham opened the floor for nominations and called for a recommendation for BoardChair. Bill Alderman motioned to nominate Dr. Lisa Haddox-Heston. Pat Joe Whiteseconded the motion. The motion carried.

Chair Abraham called for a recommendation for Board Vice Chair. Bill Alderman motionedto nominate Dr. Mason ‘Ed’ White. Samuel Stewart seconded the motion. The motioncarried.

Chair Abraham called for a recommendation for Board Secretary. Bill Alderman motionedto nominate Eddie Joe Canterbury. Samuel Stewart seconded the motion. The motioncarried.

The Nomination Committee unanimously concurred and will recommend to the full Boardthe following individuals for the Board of Governors Officers for fiscal year 2020-2021,effective July 1, 2021.

Chair: Lisa Haddox-HestonVice Chair: Mason ‘Ed’ WhiteSecretary: Eddie Joe Canterbury

3. AdjournmentBeing no further business to discuss, upon a motion to adjourn by Samuel Stewart and asecond by Bill Alderman, Chair Abraham declared the meeting adjourned at 6:12 p.m.

_______________________________Stephanie Abraham, Chair

________________________________Emma L. Baisden, RecorderExecutive Assistant to the Presidentand Board of Governors

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SOUTHERN WEST VIRGINIA COMMUNITY AND TECHNICAL COLLEGEBOARD OF GOVERNORSMEETING OF JUNE 16, 2020

ITEM: Nomination Committee Report and Election of 2020-2021Board of Governors Officers

RECOMMENDED RESOLUTION: RESOLVED, That the Southern West Virginia Communityand Technical College Board of Governors elect the followingslate of officers for the fiscal year 2020-2021 as proposed bythe Nomination Committee: Lisa Haddox-Heston, Chair;Mason ‘Ed’ White, Vice Chair; and Eddie Joe Canterbury,Secretary.

STAFF MEMBER: Stephanie Abraham, ChairBoard of Governors Nomination Committee

BACKGROUND:

The Nomination Committee of the Southern West Virginia Community and Technical College Boardof Governors consisting of Stephanie Abraham, Chair; Bill Alderman, Samuel Stewart, and Pat JoeWhite convened at 6:00 p.m. on June 4, 2020, to discuss and bring forth a recommendation forofficers to the full Board at its June 16, 2020 meeting.

Upon a motions duly made and seconded during the meeting, the Nomination Committeeunanimously concurred and recommends the following individuals for the Board of GovernorsOfficers for fiscal year 2020-2021, effective July 1, 2020.

Chair: Lisa Haddox-HestonVice Chair: Mason ‘Ed’ WhiteSecretary: Eddie Joe Canterbury

Accordingly, it is recommended that the Board of Governors accept the slate of nominations aspresented by the Nomination Committee and elect these individuals to begin service effective July1, 2020.

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ITEM: Appointment and Election of Lay Members to the 2020-2021Board of Governors Agenda Committee

RECOMMENDED RESOLUTION: RESOLVED, That the Southern West Virginia Communityand Technical College Board of Governors elect two laymembers to its 2020-2021 Board of Governors AgendaCommittee.

STAFF MEMBER: Lisa Haddox-HestonBoard Chair

BACKGROUND:

In accordance with SCP-8600.A, Board of Governors Operational Guidelines, 4.3.1: “The agendafor all regular meetings shall be established by an Agenda Committee consisting of theChairperson, Vice Chairperson, Secretary of the Board of Governors, the College President, a PastChairperson, and one lay Board member elected in June of each year at the Board’s annualorganizational meeting. The Agenda Committee shall meet in person or by telephone conferenceat an established time prior to the commencement of each regular Board meeting for the purposeof establishing an agenda.”

The Board of Governors is to elect two lay members to serve on its Agenda Committee, one ofwhich must be a past chairperson of the governing board.

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ITEM: Request for Approval of Fiscal Year 2020-2021 InstitutionalBudget

RECOMMENDED RESOLUTION: RESOLVED, that the Southern West Virginia Community andTechnical College Board of Governors approve a finalinstitutional operating budget for Southern West VirginiaCommunity and Technical College the fiscal year 2020-2021.

STAFF MEMBER: Samuel Litteral

BACKGROUND:

This request seeks the Board of Governors’ approval of the proposed operating budget for Southern West Virginia Community and Technical College for fiscal year 2020-2021 as presentedto the Board. The College is statutorily required to submit operating and capital budgets that havebeen reviewed and approved by the Southern West Virginia Community and Technical CollegeBoard of Governors to the West Virginia Community and Technical College System.

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2019-20 2020-21 DifferenceRevenue Sources

General Revenue (State Funds) 8,241,823$ 8,241,823$ -$ General Revenue (Mining) 308,247 308,247$ - Tuition 4,043,000 4,043,000$ - Fees 900,000 900,000$ - Major gifts campaigns 44,000 44,000$ - Miscellaneous revenue 676,000 634,000$ (42,000) Auxiliary enterprises 40,000 40,000$ - State grants and contracts 3,457,769 3,237,000$ (220,769) Private gifts, grants, and contracts - -$ - Federal programs 3,200,000 4,037,000$ 837,000 State scholarship program - -$ -

Total Revenue 20,910,839 21,485,070 574,231

Carryover from prior years 381,980 -$ (381,980) Total Revenue and Carryover 21,292,819$ 21,485,070$ 192,251$

Salaries and benefitsPersonal services 8,627,990 8,553,281$ (74,709) Employee benefits 2,536,780 2,546,785$ 10,005

11,164,770 11,100,066 (64,704) Operating expenses

Current expenses 7,036,325 7,592,930 556,605 Utilities 833,180 838,180 5,000 Auxiliary non-personnel costs 20,000 - (20,000) Repairs and alterations 179,700 134,700 (45,000) Equipment and Building Improvements 1,852,000 1,777,000 (75,000) Total Operating Expenses 9,921,205 10,342,810 421,605

Total expenditures 21,085,975 21,442,876 356,901

Total revenues over expenditures 206,844$ 42,194$ (164,650)$

Southern West Virginia Community and Technical CollegeProposed Budget for 2020-21

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Unrestricted Restricted TotalRevenue Sources

General Revenue (State Funds) 8,241,823 8,241,823$ General Revenue (Mining) - 308,247 308,247$ Tuition 3,933,000 110,000 4,043,000$ Fees 900,000 - 900,000$ Major gifts campaigns 44,000 - 44,000$ Miscellaneous revenue 634,000 - 634,000$ Auxiliary enterprises 40,000 - 40,000$ State grants and contracts - 3,237,000 3,237,000$ Private gifts, grants, and contracts - -$ Federal programs - $4,037,000 4,037,000$ State scholarship program - -

Total Revenue 13,792,823 7,692,247 21,485,070

Carryover from prior years - - - Total Revenue and Carryover 13,792,823$ 7,692,247$ 21,485,070$ Salaries and benefits

Personal services $8,115,678 437,603 8,553,281 Employee benefits 2,421,428 125,357 2,546,785

10,537,106 562,960 11,100,066 Operating expenses

Current expenses 2,337,668 5,255,262 7,592,930 Utilities 776,680 61,500 838,180 Auxiliary non-personnel costs - - - Repairs and alterations 76,700 58,000 134,700 Equipment and Building Improvements 64,000 $1,713,000 1,777,000 Total Operating Expenses 3,255,048 7,087,762 10,342,810

Total expenditures 13,792,154 7,650,722 21,442,876

Total revenues over expenditures 669 41,525 42,194

Southern West Virginia Community and Technical CollegeProposed Budget for 2020-2021

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ITEM: Request for Approval of Modification of Capital ProjectPriorities and Expenditures for FY 2021-2022.

RECOMMENDED RESOLUTION: RESOLVED, That the Southern West Virginia Communityand Technical College Board of Governors approve themodification amounts and priorities of FY 2022 capitalprojects for Southern West Virginia Community andTechnical College.


BACKGROUND:

Title 135 Rule, Series 12 Capital Project Management of the West Virginia Council for Communityand Technical College Education, Section 3.2.2.1 states: “Annually, for the upcoming fiscal year,each institution through its Governing Board shall submit a capital budget plan to the Council onthe date and in the format prescribed by the Chancellor. Submission of the annual capital budgetplan will coincide with preparation of the annual budget request to the Department of Administrationand the information submitted will be used for Council reports and priorities. Listing a project in theannual capital budget plan establishes an institution’s intent to actually initiate a particular projectfrom its five-year capital implementation plan during the upcoming fiscal year.”

In compliance with the aforementioned procedural rule, the staff recommends the Board ofGovernors approve the modification amounts and priorities of FY 2022 capital projects for SouthernWest Virginia Community and Technical College as presented.

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Southern West Virginia Community and Technical CollegePotential Projects for Bond Funding for FY 2022

Annual Capital Budget

Project Name Priority Amount Priority Amount

Logan Campus/District Office Renovation 1 7,093,500$ 1 6,690,500$

Williamson Campus Renovations 2 7,039,490$ 2 7,039,490$

Williamson Armory Purchase and Renovation 3 2,653,275$ 3 2,653,275$

Wyoming/McDowell Campus Renovation 4 831,400$ 4 831,400$

Boone Campus New Academic Building 5 8,650,000$ 5 8,650,000$

Boone Campus Renovation 5 772,000$ 6 492,000$

Total 27,039,665$ 26,356,665$

Currently Submitted FY 2022

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ITEM: Request for Approval of Modification of Capital ProjectPriorities and Expenditures for FY 2022-2026.

RECOMMENDED RESOLUTION: RESOLVED, That the Southern West Virginia Communityand Technical College Board of Governors approve themodification amounts and priorities of FY 2022 - FY 2026capital projects for Southern West Virginia Community andTechnical College.


BACKGROUND:

The West Virginia Council for Community and Technical College Education, Title 135, ProceduralRule, Series 12, Capital Project Management Section 3.2.1.1 states: “Each institution through itsGoverning Board shall submit to the Council for approval its five year capital implementation planidentifying the projects it intends to undertake during this five year period. This plan shall be basedon the long term development objectives and recommendations in its approved campusdevelopment plan. The Chancellor shall establish a process and a format to be followed whensubmitting five year capital implementation plans to the Council for approval.”

In compliance with the aforementioned procedural rule, the staff recommends the Board ofGovernors approve the modification amounts and priorities of FY 2022 - FY 2026 capital projectsfor Southern West Virginia Community and Technical College as presented.

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Southern West Virginia Community and Technical CollegePotential Projects for Bond Funding for FY 2022 - FY 2026

5 Year Capital Budget

Project Name Priority Amount Priority Amount

Logan Campus/District Office Renovation 1 7,093,500$ 1 6,690,500$

Williamson Campus Renovations 2 7,039,490$ 2 7,039,490$

Williamson Armory Purchase and Renovation 3 2,653,275$ 3 2,653,275$

Wyoming/McDowell Campus Renovation 4 831,400$ 4 831,400$

Boone Campus New Academic Building 5 8,650,000$ 5 8,650,000$

Boone Campus Renovation 6 772,000$ 6 492,000$

Total 27,039,665$ 26,356,665$

Currently Submitted FY 2022 - FY 2026

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ITEM: Request for Approval of Post-Audit Review Report andTermination of the Powersports Technology, A.A.S. DegreeProgram

RECOMMENDED RESOLUTION: RESOLVED, That the Southern West Virginia Communityand Technical College Board of Governors receive and approve the Post-Audit Review report for the PowersportsTechnology, Associate in Applied Science degree programin accordance with the provisions of the West VirginiaCouncil for Community and Technical College Education,Title 135, Procedural Rule, Series 37, Increased Flexibility forCommunity and Technical Colleges.

FURTHER RESOLVED, That the Southern West VirginiaCommunity and Technical College Board of Governors grantapproval of the discontinuance of the PowersportsTechnology, Associate in Applied Science degree programin accordance with the West Virginia Council for Communityand Technical College Education, Series 135, ProceduralRule, Series 11, Degree Designation, General EducationRequirements, New Program Approval, and Discontinuanceof Existing Programs.

STAFF MEMBER: Russell Saunders

BACKGROUND:

In accordance with the provisions of the West Virginia Council for Community and TechnicalCollege Education, Title 135, Procedural Rule, Series 37, Increased Flexibility for Community andTechnical Colleges, programs started under the provisions of the rule must undergo a post-auditreview three years after the initial offering of the course of study. The School of Career andTechnical Studies conducted a post-audit review of the Powersports Technology program duringthe 2019-2020 academic year.

Based upon the findings of the post-audit review, viability for the program could not be established. The Powersports Program has struggled to recruit students since its inception despite severalmarketing campaigns which included campus visits, television, social media, posters, flyers, andevents in the community. While program enrollment has increased over the past two years, theA.A.S. degree completion is minimal. Over the life of the program there have been only twograduates. Therefore, it is recommended that the Powersports Technology A.A.S. degree programbe discontinued. The included report provides the information requested by the West VirginiaCouncil for Community and Technical College Education. Additionally, the report providesjustification for the discontinuance of this program.

However, the institution will retain the proprietary Polaris certifications and continue to offer theseskill sets under the direction of the Workforce Development Unit.

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A teach-out plan has been developed and is in place for the three students currently enrolled in theprogram. The students are on track to graduate by May 2021.

The post-audit review was presented to the Management Council for Academic Affairs and StudentServices, Executive Council, and President’s Cabinet and they concur with this recommendation.

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INSTITUTIONAL GOVERNANCE RECOMMENDATION FORM

RECOMMENDED BY: Russell Saunders ------------------------

CHECK ONE: 0 Individual D Committee CHECK ONE: D Policy Recommendation

1. BACKGROUND:

D Council/Senate 0 Non-Policy Recommendation

The AAS Powersports Degree has struggled to recruit students since the beginning of the program despite several marketing strategies including campus visits, television, social media, posters, flyers, and events in the community. While program enrollment has increased over the past two years, the AAS degree completion is minimal. Over the life of the program there have been only two graduates.

2. STATEMENT OF RECOMMENDATION:It is recommended that the Powersports Technology AAS degree program at Southern be discontinued due to the low number of degree graduates and inadequate sustainability. Additionally, it is further recommended to retain the proprietary Polaris certifications and continue to offer these skill sets under the direction of the workforce development unit.

3. RATIONALE:

The program has struggled to enroll, retain, and graduate students. The program is not financially sustainable for Southern.

4. SUPPORTING DATA AND DOCUMENTS:

The post-audit review is attached.

5. IDENTIFY RESOURCES THAT MAY BE REQUIRED:

Equipment N/A

Financial N/A

Personnel N/A

Space N/A

Technology N/A

Other N/A

6. DESCRIBE IMPACT ON OTHER COLLEGE ENTITIES: (Briefly describe how the adoption of therecommendation could impact specific departments and/or groups within the College, or how adoptionwould impact other policies and/or procedures).

Program closure has been discussed with students currently enrolled in the program and a teachout plan for them has been established. All students are on track to graduate in May 2021. At the end of the teachout period, the faculty member's contract will not be renewed.

7. R u�l, Sa,ANJde:v� 412212020

Signature of Governance Committee Chair or Date Individual Submitting the Recommendation

Office of the President

2019 - 2021 Institutional Recommendation Form Effective July 1, 2019

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8. MANAGEMENT COUNCIL FOR ACADEMIC AFFAIRS AND STUDENT SERVICESRECOMMENDATION: (if applicable)0 Approved as Recommended O Approved as ModifiedD Denied Recommendation O Returned to Committee/Individual for Revision

Explanation for Denial or Return:

Chair's Signature

9. INSTITUTIONAL EFFECTIVENESS COMMITTEE RECOMMENDATION: (if applicable)D Approved as Recommended D Approved as ModifiedD Denied Recommendation D Returned to Committee/Individual for Revision


Chair's Signature

10. EXECUTIVE COUNCIL'S RECOMMENDATION:0 Approved as Recommended D Approved as Modified D Denied Recommendation D Returned to Committee/Individual for Revision


Chair's Signature

11. PRESIDENT'S CABINET RECOMMENDATION:D Approved as Recommended O Approved as Modified

D Denied Recommendation O Returned to Committee/Individual for Revision


Chair's Signature

12. BOARD OF GOVERNORS RECOMMENDATION: (if applicable)D Approved as Recommended D Approved as Modified D Denied Recommendation O Returned to Committee/Individual for Revision


Chair's Signature

Final Decision Copied to: Submitting Individual, Committee Chairperson, or Council/Senate Chairperson

Date

Date

Date

Date

Date

Office of the President

2019 - 2021 Institutional Recommendation Form

Effective July 1, 2019

Revised 07118/2018

X

4/29/2020

X

5/7/2020

x

05/12/2020

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POST-AUDIT REVIEWSouthern West Virginia Community and Technical College

Board of Governors

G Program with Special Accreditation G Program without Specialized Accreditation

Program:Degree and Title Date

INSTITUTIONAL RECOMMENDATIONThe institution is obligated to recommend continuance or discontinuance for each program reviewed and provide abrief rationale for its recommendation.

1. Continuation of the program at the current level of activity without corrective action;

2. Continuation of program with corrective action (specify required action - e.g., reducing the rangeof optional tracks or other corrective action);

3. Identification of the program for further development;

4. Development of a cooperative program with another institution or sharing of courses, facilities,and/or faculty, and the like;

5. Discontinuance of the program in accordance with provisions of the West Virginia Council forCommunity and Technical College Education, Title 135, Procedural Rule, Series 11, DegreeDesignation, General Education Requirements, New Program Approval, and Discontinuance ofExisting Programs.

Rationale for Recommendation:

Signature of person preparing report if other than Dean Date

Signature of Dean Date

Signature of Vice President for Academic Affairs Date

Signature of President Date

Signature of Chair, Board of Governors Date

Post-Audit Review Recommendation FormAdopted March 2008 Revised 05/2019

4.22.2020

4.22.2020

5/7/2020

05/12/2020

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Post-Audit Review West Virginia Council for Community and Technical College Education

Institution: Southern West Virginia Community and Technical College Program: AAS – Powersports Technology

I. Introduction

The Southern West Virginia Community and Technical College Powersportsprogram exists to serve the communities and surrounding areas of SouthernWest Virginia. Furthermore, the program offers hands on training and thetechnical skills needed to better serve employers in the region. Additionally, theskills obtained in the program are vital to filling the vacancies that powersports’dealers have in their service departments. There is a tremendous demand forqualified entry level service technicians to meet the needs of local communitiesas well as visitors to the Hatfield and McCoy Trail System.

II. Goals and Objectives

Graduates of Southern West Virginia Community and Technical CollegePowersports Technology Program will be able to demonstrate the followingoutcomes/objectives:

• Perform satisfactory entry-level technician functions• Demonstrate professional conduct and interpersonal

communications skills with clients and other department personnel. • Have an understanding of service department procedures being

performed.• Effectively develop the skills necessary to solve problems in a

service department setting.

III. Assessment

A. Students enrolling in the college are given an entrance exam to assist inplacing students in the appropriate English and math courses. All studentsare expected to participate in institutional, program, and courseassessment activities.

B. Most of the program assessment data is in the form of exams to determinestudent academic achievement. Additionally, students are tested in theskills of powersports repair with hands-on skills tests and theadministration of Polaris certification testing. Assessment is constant andthe student is provided feedback on performance as needed throughoutthe program

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IV. Curriculum

A. The Powersports program is open to all individuals who desire to enroll inthe program. The curriculum contains sixty credit hours with forty-fourcredits of specialization courses and sixteen general education credits.Furthermore, graduates are expected to achieve Polaris certification at theBronze and Silver levels before graduation.

B. All Powersports courses are delivered via face to face delivery mode.C. Please see Appendix I for the list of the program AAS degree

requirements.

V. Faculty

The Powersports Technology program consists of one full-time faculty member.Please see Appendix II for the summary of program courses taught in theprogram.

VI. Enrollment and Graduates

A. Enrollment in the Powersports program is minimal despite continuedrecruitment efforts through television, one CTE campus visit, social media,and trail activities. The table below provides a visual overview ofenrollment, retention, and graduates employed after graduation. Pleasesee Appendix III.

B. The program’s two graduates are currently employed with Mac’s Cyclenear Danville, WV. Starting salaries begin at $15.00 per hour and Ms.Laura Sutphin is satisfied with their ability to grow during employment.

C. Program graduates can easily find employment and powersportsdealerships are continuously looking for entry level technicians in ourarea.

VII. Financial

A. The program was initially funded and sustained through the WV Advancegrant. The current faculty member was moved to institutional funds duringthe fall 2019 term.

B. Program sustainability is not viable with only two graduates in three years.Please see Appendix III.

VIII. Advisory Committee

The following is a list of our program advisory members. These individuals havebeen providing insight from the start of the program.

Eddie Keefer - Keefer’s Kawasaki and Keefer’s Harley DavidsonMichael Ratz - Logan Motorcycle Sales and Hatfield and McCoy PowersportsLaura Sutphin - Mac’s Cycle

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IX. AccreditationThe Powersports program is not a specially accredited program.

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APPENDIX I Program Courses

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First Semester Title Credit Hours BU 115 or MT 105 or MT 105A

Business Mathematical Applications or Practical Math for Industrial Occupations

3

OR 105 (E) Orientation to Technical Programs 1 PR 110 (E) Motorcycle Electrical Systems 3 PR 120 Motorcycle Engines Two and Four Stroke 3 PR 125 Motorcycle Engines Two and Four Stroke Lab 2 PR 140 Safety, Transmission, and Drive Systems 4

16 Second Semester Title Credit Hours CS 102 (E) Computer Literacy 3 EN 101 or EN 101A ~English Composition I 3 PR 245 Advanced Electrical Diagnostics and Troubleshooting 10

16 Third Semester Title Credit Hours PR 150 Fuel and Ignition Systems 3 PR 160 Suspension and Brake Systems 4 PR 170 (E) Wheels and Tires 2 PR 210 ATV and UTV Powersports Vehicles 4 SP 103 ~Speech Fundamentals 3

16 Fourth Semester Title Credit Hours PR 250 Engine Overhaul and Repair 3 PR 260 Powersports Shop Management 2 PR 270 Powersports Practicum 4

1Social Science Elective 3 12

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APPENDIX II Faculty Data

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(No more than TWO pages per faculty member)

Name Paul Lowe Rank Instructor

Check one: Full-time X Part-time_____ Adjunct_____ Graduate Asst._____

Highest Degree Earned N/A Date Degree Received N/A

Conferred by N/A

Area of Specialization N/A

Professional registration/licensure 30+ Yrs of employment at present institution 3

Yrs of employment in higher education 3 Yrs of related experience outside higher education 30+

Non-teaching experience 30+

To determine compatibility of credentials with assignment:

(a) Powersports courses taught the previous two years.

Fall 2020 CRN Subj Crse Title CR Enrolled Instructor 327 PR 150 Fuel & Ignition Systems 3 2 Lowe, Paul(Y)

100% 328 PR 160 Suspension and Brake

Systems 4 2 Lowe, Paul(Y)

100% 330 PR 170 Wheels and Tires 2 2 Lowe, Paul(Y)

100% 329 PR 210 ATV & UTV Powersports

Vehicles 4 2 Lowe, Paul(Y)

100% 331 PR 250 Engine Overhaul and Repair 3 1 Lowe, Paul(Y)

100% 332 PR 260 Powersports Shop

Management 2 1 Lowe, Paul(Y)

100% 333 PR 270 Powersports Practicum 4 1 Lowe, Paul(Y)

100%

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Spring 2020 CRN Subj Crse Title CR Enrolled Instructor 182 PR 150 Fuel & Ignition Systems 3 1 Lowe, Paul(Y)

100% 182 PR 150 Fuel & Ignition Systems 3 1 Lowe, Paul(Y)





100% 184 PR 170 Wheels and Tires 2 1 Lowe, Paul(Y)





100% 172 PR 245 Adv. Elect.

Diag.&Troubleshoot 10 2 Lowe, Paul(Y)

100% 172 PR 245 Adv. Elect.


100%

Fall 2019 CRN Subj Crse Title CR Enrolled Instructor 398 PR 110 Motorcycle Electrical Sys. 3 5 Lowe, Paul(Y)

100% 398 PR 110 Motorcycle Electrical Sys. 3 5 Lowe, Paul(Y)

100% 399 PR 120 Motorcycle Eng. 2 & 4 Stroke 3 5 Lowe, Paul(Y)

100% 400 PR 125 Motorcycle Eng. 2&4 Stroke

Lab 2 5 Lowe, Paul(Y)

100% 401 PR 140 Safety, Trans., and Drive Sys. 4 6 Lowe, Paul(Y)

100% 413 PR 245 Adv. Elect.


100% 413 PR 245 Adv. Elect.


100%

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Spring 2019 CRN Subj Crse Title CR Enrolled Instructor 271 PR 101 Powersports Shop Safety 1 1 Lowe, Paul(Y)



100% 274 PR 120 Motorcycle Eng. 2 & 4 Stroke 3 1 Lowe, Paul(Y)

100% 278 PR 125 Motorcycle Eng. 2&4 Stroke

Lab 2 1 Lowe, Paul(Y)

100% 281 PR 130 Transmissions & Drive Sys. I 2 1 Lowe, Paul(Y)

100% 282 PR 245 Motor.&ATV Elect. Sys. Diag. 2 3 Lowe, Paul(Y)

100% 283 PR 250 Engine Overhaul and Repair 3 3 Lowe, Paul(Y)

100% 284 PR 260 Powersports Shop

Management 2 3 Lowe, Paul(Y)

100% 285 PR 270 Powersports Practicum 4 3 Lowe, Paul(Y)

100%

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Appendix III Enrollment, Retention, Graduates

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Class Enrolled Attending Completed Graduated Employed 2017 - 2019 5 3 2 2 S2019 - F2020 1 1 F2019 - S2021 5 3

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ITEM: 2020-2021 Draft Board of Governors Meeting Schedule

RECOMMENDED RESOLUTION: For Discussion and Approval

STAFF MEMBER: Lisa Haddox-Heston

BACKGROUND:

This item is presented for Board discussion and approval. The proposed 2020-2021 schedule ofmeetings for consideration is patterned after the schedule used by the Board in recent years, withmeetings occurring on Tuesday evening of the third week. West Virginia Code §18B-2A-2(a)requires Boards of Governors to hold at least six meetings in every fiscal year, including an annualmeeting each June for the purpose of electing officers.

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DRAFT Meeting Schedule

July 1, 2020 — June 30, 2021

Agenda ItemsDue Date

Board of GovernorsAgenda CommitteeMeeting - 9:00 AM

Board of GovernorsBusiness Meeting

6:00 PM

Business MeetingLocation

August 3, 2020 August 4, 2020 August 18, 2020 To Be Determined

October 1, 2020 October 6, 2020 October 20, 2020 To Be Determined

November 30, 2020 December 1, 2020 December 15, 2020 To Be Determined

January 28, 2021 February 2, 2021 February 16, 2021 To Be Determined

April 5, 2021 April 6, 2021 April 20, 2021 To Be Determined

May 27, 2021 June 1, 2021 June 15, 2021 To Be Determined

*Additional meetings may be necessary for emergency or time-sensitive issues.

West Virginia Code §18B-2A-2. Meetings.(a) The boards of Governors shall hold at least six meetings in every fiscal year, including an annual meeting each June forthe purpose of electing officers.

Of the sixteen voting members of the boards of Governors of Marshall University and West Virginia University, nine shallconstitute a quorum. Of the twelve voting members of the boards of Governors of the other state institutions of highereducation, seven shall constitute a quorum. A majority vote of the quorum shall be necessary to pass upon matters before theinstitutional board of Governors.

(b) The boards of Governors may set aside time as they consider appropriate to afford administrators, faculty, students andclassified staff an opportunity to discuss issues affecting these groups.

WV Code updated with legislation passed through the 2017 Regular Session

DRAFT 06/16/2020

Board of Governors Office of the President2020-2021 Schedule of Meetings DRAFT 06/16/2020

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ITEM: Reporting on Awarding of Undergraduate Tuitionand Fee Waivers

RECOMMENDED RESOLUTION: For Information Only


BACKGROUND:

West Virginia Code §18B-10-5 stipulates that, “The awarding of undergraduate fee waiversshall be entered into the minutes of the meetings of the governing board.” Southern College Policy (SCP) 5065, Awarding of Undergraduate Tuition and Fee Waivers, 7.2specifies that, “The Office of Student Financial Assistance shall submit a summary report to the Vice President of Finance and Administration on or before May 15 of eachacademic/fiscal year. The Vice President of Finance and Administration shall present thereport to the Board of Governors at the Board’s June meeting each year. This report willinclude the required information for all waivers awarded from July 1 through June 30 of thereporting year and will cover fall semester, spring semester and summer session(s) asappropriate. Pursuant to statute, the report on the awarding of undergraduate tuition andfee waivers shall be entered in the minutes of the meeting of the Board.”

During the 2019-2020 fiscal year, Southern awarded a total of $224,948.00 inundergraduate waivers to a total of 55 students. In compliance with West Virginia Code § 18B-10-5 and the Southern West Virginia Community and Technical College Board ofGovernors Policy SCP-5065, the Report on the Awarding of Undergraduate Tuition and FeeWaivers for fiscal year 2019-2020 to be entered into the minutes of the Board of Governorsmeeting of June 16, 2020.

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Authorized Waivers 55 Waivers Date: May 28, 2020

Number of Awards Dollar Value of WaiversDemonstrated Financial Need 12 8/30 48,596.00$

Academic Ability 15 6/30 61,076.00$

Employee 2 2/30 7,084.00$

Employee Dependent 16 9/30 65,205.00$

HSTA 4 15/30 17,388.00$

Foster Care 6 3/30 23,667.00$

Veteran/Orphans 15/30 1,932.00$

Total 56 28/30 224,948.00$

Authorized by: Stella Estepp 28-May-20 Stella Estepp, Director of Student Assistance Date

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SOUTHERN WEST VIRGINIA COMMUNITY AND TECHNICAL COLLEGE BOARD OF GOVERNORSMEETING OF JUNE 16, 2020

ITEM: Report on 2019-2020 Faculty Promotion Decision


STAFF MEMBER: Pamela AldermanPresident

BACKGROUND:

The faculty promotion-in-rank and tenure review process at Southern West Virginia Community andTechnical College runs annually from October 1 through February 28. The process involves facultyfile preparation, reviews and recommendations by the Promotion Committee Chair, School Chair,Vice President for Academic Affairs, and final approval by the President. The following promotions-in-rank were approved and are effective beginning the Fall 2020 semester. The final step isnotification of the Board of Governors of the decisions made as a result of the review process.

Promotion Awarded:

Susan C. Baisden Assistant Professor to Associate Professor

Stephanie L. Daniel Associate Professor to Professor

Vicky L. Evans Instructor to Assistant Professor

Kimberly K. Hensley Associate Professor to Professor

Mary M. Hamilton Associate Professor to Professor

Lillie A. Teeters Instructor to Assistant Professor

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ITEM: 2020-2021 Academic Calendar



BACKGROUND:

The 2020-2021 Academic Calendar has been established and approved for Southern WestVirginia Community and Technical College, a copy of which is attached for informationalpurposes. The calendar was developed by a subgroup of the Management Council forAcademic Affairs and Students Services with representation from student services, finance,and administration. The academic calendar balances the needs of the units and of theinstitution, and all users will be able to plan for the processes necessary to drive theacademic and support activities of the College. The 2020-2021 Academic Calendar hasbeen announced college-wide and will be posted to the website and printed in the 2020-2021 Academic Catalog.

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Fall 2020 April 14 Summer and Fall 2020 priority registration for Veterans and students currently

served by the Office of Disability Services

April 15 - 16 Summer and Fall 2020 early registration for all currently enrolled students begins

April 21 Open registration. New students may register on campus or by contacting a Student Services Specialist at 304.896.7100.

July 13 Financial aid priority completion deadline for the Fall 2020 term (16-week (full term) and 1st 8-week (alternate term)) classes

After July 13 Financial aid processing will continue, but students who submit required documentation after this date are not guaranteed their financial aid will be processed in time to avoid being dropped for nonpayment. Students who submit required documentation after this date may be able to register for alternate term (12-week and 2nd 8-week) classes.

July 30 Deadline for early registration

August 10 Academic Affairs Convocation

August 10 - 12 16-week (full term) and 1st 8-week (alternate term) final registration period

August 12 16-week (full term) and 1st 8-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

After August 12 Students may register ONLY for 12-week and 2nd 8-week (alternate term) classes through the last business day prior to the start of the class. Late registration fees do not apply to alternate term classes.

August 17 16-week (full term) classes begin

August 17 1st 8-week (alternate term) classes begin

August 17 - 18 1st 8-week (alternate term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for alternate term 1st 8-week classes)

August 17 - 20 16-week (full term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for full-term 16-week classes)

September 7 College closed - Labor Day Holiday

September 8 Classes resume

September 10 12-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

September 14 12-week (alternate term) classes begin

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September 14 1st 8-week (alternate term) mid-term grade reports due

September 14 - 15 12-week (alternate term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for alternate term 12-week classes)

September 21 1st 8-week (alternate term) last day to withdraw with a grade of "W" (5 weeks complete)

October 5 - 8 16-week (full term) mid-term exam week

October 7 2nd 8-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

October 12 2nd 8-week (alternate term) classes begin

October 12 - 13 2nd 8-week (alternate term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for alternate term 2nd 8-week classes)

October 12 16-week (full term) mid-term grade reports due

October 26 12-week (alternate term) mid-term grade reports due

November 2 16-week (full term) last day to withdraw with a grade of “W” (11 weeks complete)

November 3 Spring 2021 priority registration for Veterans and students currently served by the Office of Disability Services

November 4 - 5 Spring 2021 early registration for all currently enrolled students begins

November 9 12-week (alternate term) last day to withdraw with a grade of “W” (8 weeks complete)

November 9 2nd 8-week (alternate term) mid-term grade reports due

November 10 Open registration. New students may register on campus or by contacting a Student Services Specialist at 304.896.7100.

November 16 2nd 8-week (alternate term) last day to withdraw with a grade of “W” (5 weeks complete)

November 22 - 29 Thanksgiving Break - no classes

November 25 - 29 College closed - Thanksgiving Holiday

November 30 Classes resume

December 7 Financial aid priority completion deadline for the Spring 2021 term (16-week (full term) and 1st 8-week (alternate term)) classes

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After December 7 Financial aid processing will continue, but students who submit required documentation after this date are not guaranteed their financial aid will be processed in time to avoid being dropped for nonpayment. Students who submit required documentation after this date may be able to register for alternate term (12-week and 2nd 8-week) classes.

December 7 - 10 Final exam week

December 14 Final grades must be entered by noon

Southern will be closed for holiday break beginning Friday, December 18, 2020, through Sunday, January 3, 2021.

Southern will re-open for business Monday, January 4, 2021, at 8:00 AM.

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Spring 2021

December 7, 2020 Financial aid priority completion deadline for the Spring 2021 term (16-week (full term) and 1st 8-week (alternate term)) classes

After December 7, 2020 Financial aid processing will continue, but students who submit required documentation after this date are not guaranteed their financial aid will be processed in time to avoid being dropped for nonpayment. Students who submit required documentation after this date may be able to register for alternate term (12-week and 2nd 8-week) classes.

January 11 - 13 16-week (full term) and 1st 8-week (alternate term) final registration period

January 13 16-week (full term) and 1st 8-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

After January 13 Students may register ONLY for 12-week and 2nd 8-week (alternate term) classes through the last business day prior to the start of the class. Late registration fees do not apply to alternate term classes.

January 18 College closed - Martin Luther King, Jr. Holiday

January 19 16-week (full term) classes begin

January 19 1st 8-week (alternate term) classes begin

January 19 - 20 1st 8-week (alternate term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for alternate term 1st 8-week classes)

January 19 - 21 16-week (full term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for full-term 16-week classes)

February 11 12-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

February 15 12-week (alternate term) classes begin

February 15 1st 8-week (alternate term) mid-term grade reports due

February 15 - 16 12-week (alternate term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedule for alternate term 12-week classes)

February 22 1st 8-week (alternate term) last day to withdraw with a grade of "W" (5 weeks complete)

March 8 - 11 16-week (full term) mid-term exam week

March 14 - 21 Spring Break - no classes

March 15 16-week (full term) mid-term grade reports due

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March 18 2nd 8-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

March 22 Classes resume

March 22 2nd 8-week (alternate term) classes begin

March 22 - 23 2nd 8-week (alternate term) schedule adjustment period for currently enrolled students ONLY (no new registrations / schedules for alternate term 2nd 8-week classes)

March 29 12-week (alternate term) mid-term grade reports due

April 12 16-week (full term) last day to withdraw with a grade of “W” (11 weeks complete)

April 13 Summer and Fall 2021 priority registration for Veterans and students currently served by the Office of Disability Services

April 14 - 15 Summer and Fall 2021 early registration for all currently enrolled students begins

April 19 12-week (alternate term) last day to withdraw with a grade of “W” (8 weeks complete)

April 19 2nd 8-week (alternate term) mid-term grade reports due

April 20 Open registration for Summer and Fall 2021. New students may register on campus or by contacting a Student Services Specialist at 304.896.7100.

April 26 2nd 8-week (alternate term) last day to withdraw with a grade of “W” (5 weeks complete)

April 26 - 29 Assessment Showcase week. Classes will meet as regularly scheduled.

May 3 Financial aid priority completion deadline for the Summer 2021 term (10-week (full term) and 1st 5-week (alternate term)) classes

After May 3 Financial aid processing will continue, but students who submit required documentation after this date are not guaranteed their financial aid will be processed in time to avoid being dropped for nonpayment. Students who submit required documentation after this date may be able to register for the 2nd 5-week (alternate term) classes.

May 10 - 13 Final exams week

May 15 Commencement - 10:00 AM.

May 17 Final grades must be entered by noon

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Summer 2021 10-week (full term)

May 19 10-week (full term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

After May 19 Students may register for 2nd 5-week (alternate term) classes through the last business day prior to the start of the class. Late registration fees do not apply to alternate term classes.

May 24 10-week (full term) classes begin

May 24 - 25 Schedule adjustment for currently enrolled students ONLY (no new registrations / schedules for term)

May 31 College closed - Memorial Day Holiday

June 28 Mid-term grade reports due

July 5 College closed - Independence Day Holiday

July 8 Last day to withdraw with a grade of “W” (7 weeks complete)

July 30 Final grades must be entered by noon

Summer 2021 5-week (alternate term)

May 19 1st 5-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

After May 19 Students may register for 2nd 5-week (alternate term) classes through the last business day prior to the start of the class. Late registration fees do not apply to alternate term classes.

May 24 Classes begin

May 24 - 25 Schedule adjustment for currently enrolled students ONLY (no new registrations / schedules for term)

May 31 College closed - Memorial Day Holiday

June 7 Mid-term grade reports due

June 17 Last day to withdraw with a grade of “W” (4 weeks complete)

June 25 Final grades must be entered by noon

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Summer 2021 5-week (alternate term)

June 23 2nd 5-week (alternate term) last day to register. Deadline for payment of all tuition and fees is 5:00 PM. Students with a remaining unpaid balance are dropped for non-payment.

June 28 Classes begin

June 28 - 29 Schedule adjustment for currently enrolled students ONLY (no new registrations / schedules for term)

July 5 College closed - Independence Day Holiday

July 12 Mid-term grade reports due

July 22 Last day to withdraw with a grade of “W” (4 weeks complete)

July 30 Final grades must be entered by noon

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ITEM: 2020-2021 Holiday Calendar



BACKGROUND:

As authorized by Board of Governors policy SCP-2360, Holidays, a holiday schedule for 2020-2021has been established and approved for Southern West Virginia Community and Technical College,a copy of which is attached. The holiday schedule has been aligned with the provisions of the WestVirginia Council for Community and Technical College Education, Title 135, Procedural Rule, Series14, Holidays, Southern’s 2020-2021 academic calendar and four-day work schedule, the State ofWest Virginia’s Holiday Schedule, and the West Virginia Code. The 2020-2021 Holiday Calendarhas been announced college-wide and submitted to the Chancellor for Community and TechnicalCollege Education.

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Southern West Virginia Community and Technical CollegeHoliday Schedule

Fiscal Year 2020-2021

Friday, July 3, 2020 * Independence Day

Monday, September 7, 2020 * Labor Day

Wednesday, November 25, 2020

Thursday, November 26, 2020

Tuesday, December 22, 2020

Wednesday, December 23, 2020

Thursday, December 24, 2020

Friday, December 25, 2020

Tuesday, December 29, 2020

Wednesday, December 30, 2020

Thursday, December 31, 2020

Alternate (in lieu of Columbus Day)

* Thanksgiving Day

Alternate (in lieu of Veteran’s Day)

Alternate (in lieu of West Virginia Day)

½ Holiday, ½ Alternate (in lieu of Lincoln’s Birthday)

* Christmas Day

Alternate (in lieu of President’s Day)

Alternate (in lieu of Primary Election Day)

½ Holiday, ½ Alternate (in lieu of Lincoln’s Birthday)

Friday, January 1, 2021 * New Year’s Day

Monday, January 18, 2021 * Martin Luther King Jr. Day

Monday, May 31, 2021 *Memorial Day

*As designated by West Virginia Code § 2-2-1; West Virginia Council for Community and Technical CollegeEducation, Title 135, Procedural Rule, Series 14, Holidays § 2.1, 3.1, and 4.1; and Southern College Policy, SCP-2360, Holidays, Section 6.

For the purpose of taking into consideration Southern’s academic calendar, holidays indicated as “Alternate” arein lieu of the Year 2020 Columbus Day, Veteran’s Day, Lincoln’s Day, ½ day Christmas Eve, and ½ day New Year’sEve, and Year 2020 President’s Day, Primary Election Day, and West Virginia Day.

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April 30, 2020 Mr. Sam Litteral Interim President Southern West Virginia Community and Technical College Post Office Box 2900 Mount Gay, West Virginia 25637 Dear Interim President Litteral: Pursuant to Series 4 of the Council for Community and Technical College Education’s rules, I have reviewed the following policies approved by the Southern West Virginia Community and Technical College Board of Governors and hereby approve them.

SCP-1004 Copyright Policy and Laws SCP-5780 Travel Regulations

Should you have questions or need additional information, please contact me. Sincerely,

Dr. Sarah Armstrong Tucker Chancellor cc: Dr. Lisa Haddox-Heston, Chair Board of Governors

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