board of finance regular meeting – january 26, 2016...
TRANSCRIPT
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BOARD OF FINANCE REGULAR MEETING – JANUARY 26, 2016
MEETING ROOM B TOWN HALL PRESENT: Jeff Rutishauser, Richard Creeth, John Kalamarides, Walter Kress, Peter Balderston (via phone) ABSENT: Warren Serenbetz Others Present: Anne Kelly-Lenz, CFO; several members of the press and public Call to Order Chairman Jeff Rutishauser called the meeting to order at 7:31 p.m. Approval of Minutes of the Regular Meeting December 15, 2015 Mr. Rutishauser asked for a motion to approve the minutes as written. John Kalamarides so moved, Walter Kress seconded and the motion carried 5-0-1. Election of Committee Members Mr. Rutishauser explained that Walter Kress had asked to be removed from serving as a Trustee to the Wilton Pension, as his employer deemed it a potential conflict of interest. Therefore, Mr. Rutishauser recommended that John Kalamarides return to the Wilton Pension Board and Warren Serenbetz return to OPEB. John Kalamarides made the motion to approve these nominations, Richard Creeth seconded and the motion carried 5-0-1. The recommen-dations to the BOS will be acted on at their next Regular Meeting, on February 1st, so that all will be in order for the quarterly Investment, Pension and OPEB meeting Wednesday, the 3rd. Status of Audit – Anne Kelly-Lenz Yesterday the town filed an extension for another two weeks, so as to correct the cash issue discussed at last month’s meeting. The auditors were now fine with the correction that related to an active health care account. The auditors were given some additional requested schedules, and there were a few minor corrections she will make to ensure the Audit goes through without any discrepancies. Anne added that the auditors felt that she should wait a couple weeks vs. filing the next day to ensure closing out everything appropriately with all the requested schedules. There are no implications from filing this week, as the first extension was filed properly on December 1st. The new filing deadline is February 15th. The Management Letter would be approved at the same time. John Kalamarides asked how Wilton plans to make the Audit available to the public, saying several towns printed out a supply of the document. Answer: Wilton puts it on-line to give the public access to it. Walter Kress inquired about recommendations for next year. Anne plans to meet with the auditors to tighten up the schedule, so that by the end of November the Audit will be ready. She informed all she is instituting monthly closings. Example: the staff will close out the month of June and then go on to the audit process. The Audit will be an Agenda Item for February’s Regular Meeting. The auditors most likely will not attend that meeting. FY16 Status Report Richard Creeth complimented Anne on the report, saying the new format was very useful. Anne replied it was a collaborative effort among Lynne Vanderslice, IT and herself. With the new Forecast field Anne stated department heads will now be asked to review monthly and make adjustments as needed. Walter asked Anne to add a Last Year’s actual column as a benchmark, and Richard commented the same would be needed for the budgeting process. Peter asked for a percentage of total budget spent also be included in the report. Discussion followed on whether the New World system would be able to handle monthly budgets, and Anne indicated it might be available in a new system upgrade due to the New World merger. Anne then reviewed highlights of her report and answered questions. Anne mentioned that the state PILOT revenue will fall from $96,000, cut to $91,000, then cut to zero.
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Board of Finance Meeting 2 January 26, 2016 FY 17 Budget Discussion Walter Kress spoke about the attached report, saying the school budget absorbs about 69% of the town’s revenues. The report looks at the declining enrollment, the salary component, the students to staff ratio, the composition of staff and the special education needs of the schools. Mr. Kress said the BOF is very sensitive to the special education needs, which is seeing an increase of 20% in students and is approximately 25% of the budget – a very significant driver in the budget discussions - and will encourage the BOE to look closely at the numbers. Jeff commented that a study of this nature has been done about every 25 years as enrollments fell after the Baby Boom children left the school system. Committee Reports John Kalamarides - Miller Driscoll: Everything is proceeding well. There are two new members; Patti Temple (doing communications) and a parent (who runs a company that does environmental testing in buildings). John felt these were good additions to the Committee. Lynne Vanderslice is attending the meetings. Bruce Hampson resigned as Chair, but no new Chair has yet been appointed. Turner now has an on-site building superintendent to ensure daily everything is working properly. Richard Creeth - Comstock Building Committee: They are only 2 or 3 meetings away from completion and are scheduled to wrap up the end of this month. A little work will be done in the spring and all is on track with “favorable variances”. Both John and Richard felt it very worthwhile for the BOF to sit in on Departmental Budget meetings. Other Business Peter Balderston reminded all he plans to present his proposal of a “central repository” of key data next month and touched briefly on the concept and what would be involved to support such a repository. Jeff reminded all about their upcoming budget meeting with the BOE on Monday, February 22nd. The BOE requests that questions be submitted in advance. Jeff asked that BOF members send in any questions to him, and he will compile them and send over to the BOE. A target date to get the questions to Jeff is February 12th. Public Participation Alex Ruskewich, 22 Calvin Road, asked to speak. He gave the BOF a handout (on file) and spoke to the main points of it. He spoke of the importance of not increasing taxes, citing Wilton’s housing recovery rate, companies leaving Connecticut and the declining enrollment and told where he ascertained his data. Richard Creeth and Peter Balderston challenged the housing recovery rate data and discussion followed. Jeff Rutishauser acknowledged lots of trends will not turn around soon and the need to adapt. He stated the BOF will be taking a serious look at to what to put forth as recommendations vs. prior years’ strategy. All BOF present thanked Mr. Ruskewich for his participation and interest. Having no further business, Richard Creeth moved to adjourn; seconded by Walter Kress and carried unanimously. The meeting adjourned at 8:56 p.m. Respectfully submitted, Kris Fager (from video recording)
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F'INANCE DEPARTMENT
Telephone (203) 563-0114Fax (203) 563-0299
fanuary 22"d,2016
To: Board ofFinance
From: Anne Kelly Lenz dl/LRe: FY 20L6 Financial Reporting-December
We have added forecasting by department as a component of our monthly financialreporting,
I wanted to share an overview of the FY 2076 forecast versus the budget and willspeak to more details on the night of the meeting. Please forward any questions inadvance of the meeting so I can be prepared with the answers.
FY 2016 revenues are currently forecasted at $!2L,49!,934 or $965,BT6 higher thanthe budget. Additional revenues are due to $943,000 of proceeds from the sale ofassets, primarily the Danbury Road property plus $50,000 of anticipated additionalsupplemental motor vehicle fees off set by a $25,000 of anticipated shortfall inrecording fees due to declines in the number of properties sold ar"ld mortgages beingrefinanced.
FY 2016 BoS operating expenses are currently forecasted at $30,859,000 or$285,4L4less than the budget. Savings are due to a reduced need for consultantsfor labor negotiations, delays in filling open positions, reductions in employeebenefit costs including workman's compensation and energy savings, Savings areforecasted to be offset by overspending of $110,000 in legal costs.
0perating Capital is forecasted to be unchanged and Charter Authority is forecastedto be unused.
TOWN HALL238 Danbury Road
Wilton, Connecticut 06897
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