board of directors meeting minutes meeting #83 … · live - videoconference . in attendance: mayor...

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BOARD OF DIRECTORS MEETING MINUTES

Meeting #83

Wednesday, September 30, 2020, 7:00 p.m. LIVE - VIDEOCONFERENCE

In Attendance: Mayor Harold Mullowney Mayor Danny Breen Councillor Glenn Clarke Councillor Wally Collins Councillor Ian Froude

Councillor Sandy Hickman Councillor Jamie Korab

Councillor Kevin McDonald Deputy Mayor Sheilagh O’Leary

Councillor Peggy Roche Councillor Deanne Stapleton Councillor Lucy Stoyles

Deputy Mayor Sam Whalen Councillor Sterling Willis Regrets: Councillor Maggie Burton Councillor Dave Lane Mayor Gerald Snook

Councillor Gerard Tilley Other Attendees: Ms. Lynn Tucker Mr. Craig Drover Ms. Christie Dean Ms. Holly Coles 1. Call to Order

Mr. Mullowney, Chairperson, called the meeting to order at 7:02 p.m. Mr. Mullowney introduced Mr. Bob Gammon, the Board’s newly elected member representing the Smith Sound and Isthmus Area.

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2. Adoption of Agenda

The agenda was tabled for approval.

MOTION 2020-059 Moved By Mr. Whalen Seconded By Mr. Collins BE IT RESOLVED that the agenda be adopted as tabled.

Carried Unanimously 3. Review of Minutes

The minutes from the previous meeting were tabled for review and approval. MOTION 2020-060 Moved By Mr. Collins Seconded By Mr. Willis BE IT RESOLVED that the minutes of the meeting of Wednesday, August 19, 2020 be adopted as tabled. Carried Unanimously

4. Committee Reports

a) Finance & Audit Committee Mr. Hickman delivered the Finance & Audit Committee report. 1. Board Expenditures

Board expenditures for the month of August were tabled for review and approval.

MOTION 2020-061 Moved By Mr. Hickman Seconded By Mr. Breen

BE IT RESOLVED that the ERSB adopt the Board’s expenditures for August as tabled.

Carried Unanimously

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2. Incorporated Towns Payment Activity Report

An update on the incorporated town’s payment activity was provided for August. There were no questions or concerns.

3. Human Resources Policy and Procedure Manual and Salary Scales Review

The Board’s human resources policy states that the Human Resources Policy and Procedure Manual and salary scales would be reviewed every three years to ensure that the policy is compliant with current legislative requirements and to ensure rates of pay are competitive with market.

The Finance & Audit Committee recommends review to ensure that the HR policy is in line with other public agencies as well as up to date with legislation such as new regulations pertaining to violence and harassment in the workplace, etc.

MOTION 2020-062 Moved By Mr. Hickman Seconded By Mr. Whalen

BE IT RESOLVED that the Board proceed with review of its Human Resources Policy and Procedure Manual and salary scales for non-union staff only.

Carried Unanimously

4. Budget 2021

The 2021 draft budget was included in the meeting package for members’ review.

MOTION 2020-063 Moved By Mr. Hickman Seconded By Ms. Stoyles BE IT RESOLVED that ERSB adopt the 2021 budget as tabled.

Carried Unanimously

5. Conception Bay Center Multi-Stream Waste Collection including Recycling and Bulk Pick-Up Tender Members were reminded that the Board extended the current contract for this area to the end of November 2020 and went to tender for a new contract beginning December 1, 2020.

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Four companies picked up the tender documents; however, there were only two bids received. The lowest bid received was from T2 Ventures Inc., in the amount of $697,666.82 (including HST) for 2,347 properties for the period of 40 months.

MOTION 2020-064 Moved By Mr. Hickman Seconded By Mr. McDonald BE IT RESOLVED that ERSB award the tender for the Conception Bay Center Multi-Stream Waste Collection including Recycling and Bulk Pick-Up to T2 Ventures Inc. for the period of 40 months beginning December 1, 2020 in the amount of $697,666.82, HST included.

Carried Unanimously

b) Strategy & Policy Committee Mr. Whalen delivered the Strategy & Policy Committee report.

1. Sunnyside Waste Recovery Facility Winter Closure 2020-2021 Historically, the Sunnyside Waste Recovery Facility has low winter usage and snow clearing costs are high. As per past practice, it was recommended that the Board close this facility over the winter months.

MOTION 2020-065 Moved By Mr. Whalen Seconded By Mr. Collins BE IT RESOLVED that ERSB close the Sunnyside Waste Recovery Facility over the winter months from Monday, December 14, 2020 to re-open on Saturday, April 3, 2021.

Carried Unanimously

2. Update on Ongoing Issue at Harbour Grace Waste Recovery Facility - Unrestricted Access at Selby Lane Discussion took place regarding the Harbour Grace Waste Recovery Facility and unrestricted access at Selby Lane. The Board tried to resolve this matter with the Town in the past; however, no suitable resolution was found. A letter has been sent to the Town of Harbour Grace once again requesting assistance in preventing illegal access and illegal dumping at the site. A copy of the letter is

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included for members’ information. If a resolution cannot be found, the Board may consider moving the facility.

3. Conditions of Use Added to the Clarenville Transfer Station Permit Application

The ‘Conditions of Use’ guidelines will now become a part of the permit application so that customers will acknowledge the rules and regulations for use of the site upon submission of the permit application.

4. Update on School Recycling Program

The Newfoundland and Labrador English School District has asked that ERSB continue to provide recycling services to the schools that are already enrolled in the program for the 2020-2021 school year. It was confirmed that most schools in the Eastern region now have access to paper recycling which corresponds with the program offered to schools in the greater St. John’s area. The school board’s waste contract will be re-tendered in 2021 and will include a recycling program for all schools.

5. Update on Website Re-Design

Members were notified that the Board’s newly re-designed website was launched today. Members were invited to take a few moments to become familiar with the new website and to pass along any comments and/or concerns to the CAO.

c) Governance Committee

Mr. Clarke delivered the Governance Committee report.

1. Payroll Remittance Statements

The Board’s statement of account from the Canada Revenue Agency for the Board’s payroll remittances to the end of June 2020 is included in the meeting package. No issues or concerns were noted.

2. Changes to Provincial Government Departments

For information purposes, it was noted that ERSB and municipalities now fall under the jurisdiction of three (3) Provincial Government departments:

• Department of Environment, Climate Change and Municipalities

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• Department of Justice and Public Safety • Department of Transportation and Infrastructure

3. Update on Collective Bargaining

Members were informed that collective bargaining has not begun.

5. Correspondence

a) Letter to Premier Andrew Furey and Response Received b) Letter to Minister Derek Bennett and Response Received c) Letter to Mr. Bill Bailey upon Resignation

Mr. Snook joined the meeting by telephone at 7:40 p.m.

6. New Business

a) Public In-Person Meetings during the Pandemic

To ensure the Board continues to operate in accordance with measures outlined by the Province’s Chief Medical Officer and to ensure the Board has all the information required to make the best possible risk-informed decisions during the pandemic, the latest information available to public agencies and local governments is included for members’ information. It has been confirmed through research of federal and provincial guidelines, as well as in conversation with the Minister’s office, that all Board meetings should continue by video conference until further notice.

7. Upcoming Meetings a) The next meeting of the Board of Directors will take place by videoconference on

Wednesday, October 28, 2020 at 7:00 p.m.

b) The next meeting of the Finance & Audit Committee will take place by videoconference on Thursday, October 15, 2020 at 12:30 p.m.

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c) The next meeting of the Strategy & Policy Committee will take place by videoconference on Tuesday, October 13, 2020 at 10:30 a.m.

d) The next meeting of the Governance Committee will take place by videoconference on Tuesday, October 20, 2020 at 10:30 a.m.

8. Adjournment

MOTION 2020-066 Moved By Mr. Willis Seconded By Mr. McDonald Seeing no further business to be discussed, BE IT RESOLVED that the meeting adjourned at 7:47 p.m. Carried Unanimously

Ms. Holly Coles Board Clerk and Outreach Coordinator Mayor Harold Mullowney Chairperson

Printed: 9:12:41AM 09/01/2020 Page 1 of 2

Eastern Regional Service Board

CHEQUE REGISTER

BNK2 - Bank of Montreal - EW

Number Issued SC Status Status Date

Cheques from 000001 to 009078 dated between 08-01-2020 and 08-31-2020

Amount

08/05/2020 A/P009036 08/05/2020OUT-STD 7,380.3062167 Newfoundland and Labrador Inc

08/05/2020 A/P009037 08/25/2020CLEARED 3,011.51Advantage Personnel Ltd.

08/05/2020 A/P009038 08/12/2020CLEARED 79,112.66Around The Bay Disposals Inc.

08/05/2020 A/P009039 08/25/2020CLEARED 1,967.67Bell Aliant

08/05/2020 A/P009040 08/25/2020CLEARED 27.37Bell Conferencing Inc.

08/05/2020 A/P009041 08/25/2020CLEARED 1,577.89Bell Mobility Inc.

08/05/2020 A/P009042 08/12/2020CLEARED 94.72Dicks and Company Limited

08/05/2020 A/P009043 08/12/2020CLEARED 19,584.07Dodd's Diesel Repair Ltd.

08/05/2020 A/P009044 08/25/2020CLEARED 3,660.65Jenkins Anthony Inc.

08/05/2020 A/P009045 08/12/2020CLEARED 672.67Miller IT Limited

08/05/2020 A/P009046 08/12/2020CLEARED 105.18Modern Business Equipment Limited

08/05/2020 A/P009047 08/25/2020CLEARED 171.49NL News Now

08/05/2020 A/P009048 08/12/2020CLEARED 14,117.17North Atlantic

08/05/2020 A/P009049 08/25/2020CLEARED 456.60OMB Parts & Industrial Ltd.

08/05/2020 A/P009050 08/25/2020CLEARED 1,319.28Parts For Trucks Inc.

08/05/2020 A/P009051 08/25/2020CLEARED 183.26Pitney Bowes

08/05/2020 A/P009052 08/12/2020CLEARED 247,390.66T2 Ventures Inc.

08/05/2020 A/P009053 08/12/2020CLEARED 1,265.41Tulk Tire & Service Ltd.

08/19/2020 A/P009054 08/19/2020OUT-STD 1,564.82Bell Mobility Inc.

08/19/2020 A/P009055 08/19/2020OUT-STD 3,646.60Blaketown Service Station

08/19/2020 A/P009056 08/19/2020OUT-STD 3,992.21Christie Dean

08/19/2020 A/P009057 08/26/2020CLEARED 33,264.88City of St. John's

08/19/2020 A/P009058 08/19/2020OUT-STD 14,432.50Coish's Trucking & Excavating Ltd.

08/19/2020 A/P009059 08/19/2020OUT-STD 68.43D&L Russell Limited

08/19/2020 A/P009060 08/26/2020CLEARED 19,109.44Dodd's Diesel Repair Ltd.

08/19/2020 A/P009061 08/19/2020OUT-STD 773.38Eastern Machining & Welding Inc.

08/19/2020 A/P009062 08/25/2020CLEARED 340.23GCR Tires & Service

08/19/2020 A/P009063 08/19/2020OUT-STD 12,503.38Hi Tech Scales Ltd.

08/19/2020 A/P009064 08/19/2020OUT-STD 550.00Leslie Squires

08/19/2020 A/P009065 08/25/2020CLEARED 657.10Lynn Tucker

08/19/2020 A/P009066 08/19/2020OUT-STD 2,729.76Madsen Construction Equipment

08/19/2020 A/P009067 08/19/2020OUT-STD 15,200.81NATIONAL Public Relations

08/19/2020 A/P009068 08/19/2020OUT-STD 1,906.40Northern Business Intelligence

08/19/2020 A/P009069 08/19/2020OUT-STD 186.23OMB Parts & Industrial Ltd.

08/19/2020 A/P009070 08/19/2020OUT-STD 312.80ORKIN Canada Corporation

08/19/2020 A/P009071 08/19/2020OUT-STD 96.58Parts For Trucks Inc.

08/19/2020 A/P009072 08/19/2020OUT-STD 240.13Sam Pike Masonry Ltd.

08/19/2020 A/P009073 08/19/2020OUT-STD 69.53Shred-it c/o Stericycle ULC

08/19/2020 A/P009074 08/25/2020CLEARED 4,551.13Tulk Tire & Service Ltd.

08/19/2020 A/P009075 08/19/2020OUT-STD 251.85WAJAX (Power Systems)

** - Name on Check was modified

Printed: 9:12:42AM 09/01/2020 Page 2 of 2

Eastern Regional Service Board

CHEQUE REGISTER

BNK2 - Bank of Montreal - EW

Number Issued SC Status Status Date

Cheques from 000001 to 009078 dated between 08-01-2020 and 08-31-2020

Amount

498,546.75Cheque Totals Issued:

Void: 0.00

Total Cheques Generated: 498,546.75

Total # of Cheques Listed: 40

** - Name on Check was modified

EASTERN REGIONAL SERVICE BOARD

PAYROLL EXPENSE

AUG 2020 Payroll – Staff (2 pay periods – 27 employees)................... $108,896.54 Payroll – Board (18 members) ....................................... $00,000.00 Total Payroll (27 employees) ........................................ $108,896.54 Payroll CRA Remittance ............................................ $32,265.36 TOTAL GROSS PAYROLL ........................................ $141,161.90

PREVIOUS MONTH

JULY 2020 Payroll – Staff (3 pay periods – 26 employees)................... $164,705.61 Payroll – Board (18 members) ....................................... $23,289.12 Total Payroll (44 employees) ........................................ $187,994.73 Payroll CRA Remittance ........................................... $ 56,627.44 TOTAL GROSS PAYROLL ........................................ $244,622.17

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1


BRIEFING NOTE / REPORT TITLE:

Human Resources Policy and Pay Scale Review

MEETING DATE:

2020-09-17

TO:

Board / Finance & Audit / Strategy & Policy / Governance

PREPARED BY:

Lynn Tucker, Chief Administrative Officer

REVIEWED BY:


APPROVED BY:


RECOMMENDED ACTION: • Staff are recommending a review of the Board’s Human Resources Policy and

Procedure Manual to ensure that it is in line with other public agencies as well as compliant with current legislative requirements, i.e. Occupational Health and Safety Regulations pertaining to violence and harassment in the workplace, etc.

• Staff are recommending a review of the Board’s pay scales as per Section 4.8 of the HR policy that states, “Salary scales and rates of pay will be reviewed every three years to be competitive with market.”

MOTION: BE IT RESOLVED that the Board proceed w ith a review of its Human Resources Policy and Procedure Manual including salary scales. BACKGROUND/DISCUSSION: • The Board adopted its current human resources policy document in 2012 and

adopted amendments to the document in 2016 and 2017. • The salary scales were last reviewed in 2016 and were scheduled for another review

in 2019. • However, in 2019 because of the Ministerial Directives, Provincial Waste

Management Strategy Review, union certification, etc., the review was never begun. • The 2019 union certification of outside staff resulted in a statutory freeze that

prohibits changes in HR policy and salary scales until a collective agreement has been reached.

• No collective agreement has been reached and there has been no contact with the union since early 2020.

• Staff are now requesting the review be completed.

2

• The Board currently employs 18 full-time employees plus 10 part-time employees. • By the end of 2020, 3 non-unionized employees out of the 18 full-time employees

will be at the top of their pay scale. • The CAO has confirmed with the Board’s legal counsel for HR issues and collective

bargaining that: o This is an extraordinary situation where the union certified in May 2019 and

has not begun collective bargaining yet. o Therefore, the HR review could be performed without breaching the statutory

freeze by reviewing the current HR policy document as well as pay scales for the non-union staff only.

o Any recommended changes would not affect the collective bargaining unit as they await their own agreement under the collective bargaining process.

• Staff are recommending issuing a Request for Quotes to perform a review of the Board’s Human Resources Policy and Procedures Manual and adopted salary scales.

ATTACHMENTS: • None

1



ERSB Budget 2021

MEETING DATE:

2020-09-17

TO:


PREPARED BY:

Craig Drover, Manager Corporate Services

REVIEWED BY:


APPROVED BY:


RECOMMENDED ACTION: It is recommended that Eastern Regional Service Board adopt the 2021 Budget as tabled. MOTION: BE IT RESOLVED that the ERSB Finance Committee recommend that the Board adopt the 2021 Budget as tabled. BACKGROUND/DISCUSSION:

• Staff salary costs – an economic increase of 1.70% has been included. • Staff salary costs – all approved positions are treated as filled. • Staff salary costs – Regional Waste Operations salaries have increased to

accommodate an additional labourer position for the Clarenville WRF. • Regional Waste Operations remuneration may be impacted as the Board enters

into collective bargaining. There is no scheduled time frame at this time. • Benefits costs have decreased due to a reduction in Workplace NL assessments

and a decrease in the cost of the health and life benefits program. • Transportation and Communications – the costs for telephone communications

has decreased due to current year’s actual experience. The Board Travel and Staff Travel budget lines have been reduced due to Covid-19.

• Supplies – Slight change in insurance to reflect historic cost. • Purchased Services Administrative – Increase in professional services due to

additional legal costs for the collective bargaining process. An increase in Communications has been budgeted in relation to the new website and the rebranding of signs and promotional material.

2

• Property, Furnishings & Equipment – increase due to additional fees associated with computer software licensing and training.

• Regional Operations & Waste Recovery Facilities – WRF Snow Clearing increased to reflect expected increase in costs. Site Maintenance increased to reflect the need to complete work at the Placentia WRF. WRF Compaction Trailer Lease Payments ceased in 2019, new rolling stock was ordered and not leased. Whitbourne Depot Utilities increased to reflect historic costs from NL Power.

• Regional Transfer Station Clarenville – Increased as the amount budgeted for Utilities, and Site Maintenance as per actual expenses in current year.

• Household Hazardous Waste Program – No Change • Curbside Waste Collection Program – Slight change to reflect potential increase

in contracts going to tender. • Water/Wastewater Program – Provincial government provided funding only

through March 31, 2021. • Fire Protection – Substantial increase due to the agreements with four towns to

collect fire fees on their behalf. • Reserves – $200K included for reserves. • Capital ERSB – Landfill closures - $650,000 is budgeted for the closure and

remediation of the Bell Island landfill which is approved by the Province. Two grapple trucks were included in the 2020 budget but will not be substantially completed until 2021 so the funds allocated in the 2020 budget will have to be deferred until 2021. In addition to the grapple trucks, funds have been allocated to begin replacing the Board’s pick-up trucks used in Clarenville and Whitbourne.

• Revenue is projected to increase slightly overall for 2021 based on YTD experience with increases in the expected HST Rebate due to the capital expenditures and the increase in Provincial Capital related to the Bell Island WRF. The Regional Landfill Tipping revenue will remain the same.

ATTACHMENTS:

• Final DRAFT Budget 2020

2021 Proposed 2020 Budget % Budget Change

EXPENDITURES

Salaries

Chair/Board Member Remuneration 100,000$ 100,000$ 0.0%

Salaries (Corporate Administration) 574,582$ 559,134$ 2.8%

Salaries (Regional Waste Operations) 968,095$ 895,881$ 8.1%

Salaries (Water) 13,825$ 55,075$ -74.9%

Sub-total 1,656,502$ 1,610,090$ 2.9%

Benefits

Employment Insurance 26,277$ 26,309$ -0.1%

CPP 61,972$ 61,938$ 0.1%

WHSCC 50,000$ 80,000$ -37.5%

Health & Life Benefits 29,705$ 22,925$ 29.6%

RRSP 94,746$ 93,095$ 1.8%

Sub-total 262,699$ 284,267$ -7.6%

Transportation & CommunicationsBoard/Committee Local Travel & Meetings (mileage & expenses) 30,000$ 45,000$ -33.3%

Telephone 30,000$ 30,000$ 0.0%

Staff Local Travel (mileage & expenses) 10,000$ 10,000$ 0.0%

Professional Development (Board) 30,000$ 35,000$ -14.3%

Sub-total 100,000$ 120,000$ -16.7%

Supplies

Insurance 145,000$ 135,000$ 7.4%

Office Expenses 80,000$ 80,000$ 0.0%

Bank Charges 40,000$ 40,000$ 0.0%

Sub-total 265,000$ 255,000$ 3.9%

Purchased and Professonal Services

Audit 34,320$ 31,200$ 10.0%

Professional Development Staff 33,000$ 33,000$ 0.0%

Communications 160,000$ 120,000$ 33.3%

Professional Services-Legal,HR,IT,Engineering,etc. 180,000$ 120,000$ 50.0%

Sub-total 407,320$ 184,200$ 121.1%

Property, Furnishings & Equipment

Office Space (gross lease, Majors Path) 86,000$ 86,000$ 0.0%

Computer Software/Software Licensing 24,000$ 12,000$ 100.0%

Photocopier Fees 4,000$ 4,000$ 0.0%

Furniture & Equipment 25,000$ 25,000$ 0.0%

Sub-total 139,000$ 127,000$ 9.4%

2021 DRAFT BUDGET


1


Regional Operations & Waste Recovery Facilities

Snow Clearing - All WRF 71,500$ 65,000$ 10.0%

Site Maintenance - All WRF 100,000$ 50,000$ 100.0%

Old Perlican WRF (TCNWM) 190,000$ 175,000$ 8.6%

WRF Compaction Trailer Lease Payments -$ 170,000$ -100.0%

Vehicle Maintenance and Operations 380,000$ 380,000$ 0.0%

Whitbourne Depot Utilities and Phones 70,000$ 25,000$ 180.0%

Sub-total 811,500$ 865,000$ -6.2%

CLARENVILLE REGIONAL TRANSFER STATION

Utilities/phone 45,000$ 25,000$ 80.0%

Site Maintenance 64,086$ 35,000$ 83.1%

Vehicle Maintenance and Operations 219,143$ 219,143$ 0.0%

Tipping Fees At Regional Landfill for CTS 400,000$ 400,000$ 0.0%

Sub-total 728,229$ 679,143$ 7.2%

HOUSEHOLD HAZDORDOUS WASTE PROGRAM

HHW Collection Contract and Fire Dept 80,000$ 80,000$ 0.0%

Sub-total 80,000$ 80,000$ 0.0%

CURBSIDE WASTE COLLECTION PROGRAM

Maintenance Depot Costs Allocated to Curbside 30,000$ 30,000$ 0.0%

Contracted Services 4,100,000$ 4,000,000$ 2.5%

Sub-Total 4,130,000$ 4,030,000$ 2.5%

WATER/WASTEWATER TREATMENT PROGRAM

Sub-Total 25,000$ 25,000$ 0.0%

FIRE PROTECTIONSub-Total 75,000$ 18,500$ 305.4%

TRANSFERS TO RESERVE

Regional Capital Reserve 200,000$ 200,000$

Curbside Capital Reserve -$ -$

Operational Reserve -$ -$

Sub-Total 200,000$ 200,000$ 0.0%

2


TOTAL EXPENSES 8,880,250$ 8,598,200$ 3.2%

ERSB CAPITAL EXPENDITURES

WRF Development 650,000$ 300,000$ 116.7%

Regional Equipment 150,000$ 1,500,000$ -90.0%

Sub-Total 800,000$ 1,800,000$ -55.6%

TOTAL OPERATING AND CAPITAL 9,680,250$ 8,969,200$ 7.9%

REVENUE

Waste Collection Fees 4,590,000$ 4,590,000$ 0.0%

Provision for Bad Debt (90,000)$ (90,000)$ 0.0%

Clarenville Transfer Station Tipping Fees/Permit Fees/Etc. 190,000$ 190,000$ 0.0%

Transportation Charges - Clarenville Transfer Station 60,000$ 60,000$ 0.0%

Fire Protection Services Fees 70,000$ 19,200$ 264.6%

Recyclable Metals and Electronics 112,500$ 75,000$ 50.0%

Interest 60,000$ 60,000$ 0.0%

Miscellaneous Revenue 35,000$ 35,000$ 0.0%

Regional Landfill Tipping Fee Derived 3,300,000$ 3,300,000$ 0.0%

HST Rebate 627,750$ 350,000$ 79.4%

Provincial Capital 700,000$ 300,000$ 133.3%

Reserve Funding -$ -$ 0.0%

Water / Wastewater Program 25,000$ 80,000$ -68.8%

TOTAL REVENUE 9,680,250$ 8,969,200$ 7.9%

3

1



Conception Bay Center Multi-Stream Waste Collection Including Recycling and Bulk Pick-up Tender Award

MEETING DATE:

2020-09-17

TO:


PREPARED BY:

Christie Dean, Manager Operations

REVIEWED BY:


APPROVED BY:


RECOMMENDED ACTION: It is recommended that the Board proceed to award the tender for Conception Bay Center Multi-Stream Waste Collection Including Recycling and Bulk Pick-up beginning December 1, 2020 for 40 months to T2 Ventures Inc. for $697,666.82 (HST included). MOTION: BE IT RESOLVED that the Finance and Audit Committee recommend that ERSB award the tender for the Conception Bay Center Multi-Stream Waste Collection including Recycling and Bulk Pick-up to T2 Ventures Inc. for the period of 40 months beginning December 1, 2020 in the amount of $697,666.82, HST included. BACKGROUND/DISCUSSION: Attached are the results of the Conception Bay Center Multi-Stream Waste Collection tender results. A total of four (4) companies picked up the tender documents, however, there were only two (2) bids received. The lowest bid was received from T2 Ventures Inc., in the amount of $697,666.82 including HST for 2,347 properties for the duration of 40 months. This area has been tendered three (3) times; in 2014 the annual per unit cost was $112.83, plus HST; in 2017 the annual per unit cost was $75.54 plus HST; and now in 2020 the per unit cost is $77.55 plus HST. Staff contacted T2 Ventures Ltd. as the bid cost seemed low given previous communication from the contractor. The contractor has confirmed that the bid price is

2

correct and will cover expenses. The lowest tendered price represents a 3% increase in costs.

ATTACHMENTS:

• Conception Bay Center Multi-Stream Waste Collection including recycling and bulk pick-up Tender Results

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Sunnyside Waste Recovery Facility Winter Closure 2020-2021 & Consideration for Permanent Closure

MEETING DATE:

2020-09-15

TO:


PREPARED BY:


REVIEWED BY:


APPROVED BY:


RECOMMENDED ACTION: As per past practice, it is again recommended that the ERSB close the Sunnyside Waste Recovery Facility over the winter months. The date of closure would be Monday, December 14, 2020 to re-opening on Saturday, April 3, 2021. Closure would be communicated by site signage, a letter being sent to the potentially impacted communities, as well as ads in the local newspapers.

MOTION: BE IT RESOLVED that the Strategy & Policy Committee recommend that ERSB close the Sunnyside Waste Recovery Facility over the w inter months from Monday, December 14, 2020 to reopen on Saturday, April 3, 2021.

BACKGROUND: Historically, the Sunnyside Waste Recovery Facility (WRF) has very low winter usage. Before the opening of the Clarenville Transfer Station, the Sunnyside WRF would see about 60 to 74 visits per month for the months of January, February and March.

Since the opening of the Clarenville Transfer Station, the annual usage at the Sunnyside WRF has continued to drop. The most significant drops were observed in the winter months of January through March.

In 2019 the average number of visits for January through March was 36 visits per month. This equates to an average of one (1) visit every two (2) hours.

The significant reduction in usage is likely due to the availability of the Clarenville Transfer Station to the public.

2

The Clarenville Transfer Station and the Whitbourne Waste Recovery Facility is now operational and in close proximity for the public that historically used the Sunnyside facility. Another very important consideration for the Sunnyside WRF is the high cost of snow clearing at the facility. For the winter of 2018-2019, the Sunnyside WRF snow clearing contract was the highest snow clearing contract awarded. The high cost of snow clearing and very low public usage resulted in a snow clearing cost of $80.11 per client visit. This is not sustainable or fiscally responsible.

OTHER CONSIDERATIONS:

The Board may want to consider permanent closure of the Sunnyside Waste Recovery Facility as the public in the area has access to either the Clarenville Transfer Station and/or the Whitbourne Waste Recovery Facility.

When the Board determined where to locate its waste recovery facilities it was decided that the public should not have to drive more than 70 to 100 km to dispose of their bulk type materials. The decision to locate a waste recovery facility at Sunnyside was made before the opening of the Clarenville Transfer Station or the Whitbourne Waste Recovery Facility.

The Towns of Come-by-Chance and Sunnyside are located approximately 25 kilometers from the Clarenville Transfer Station; therefore, they are well within the travel distance deemed acceptable. In addition, residents in the areas between Whitbourne and Clarenville are within acceptable travel distances.

The continuation of operations at Sunnyside Waste Recovery Facility is not fiscally responsible as:

• The cost to staff the site equates to $35.00 per customer visit;

• The cost of snow clearing equates to an additional $80.11 (plus HST) per customer visit during the winter months;

• These costs do NOT include the cost to maintain the road to the facility; the cost to maintain the waste recovery site; the cost to remove waste from the facility; etc.

1



Restricting Access at Harbour Grace Waste Recovery Facility

MEETING DATE:

2020-09-15

TO:


PREPARED BY:

Craig Drover, Manager Corporate Services

REVIEWED BY:


APPROVED BY:


RECOMMENDED ACTION: • It is recommended that the Board coordinate with the Department of Transportation

& Works and the Department of Environment, Climate Change and Municipalities to determine a permanent solution to restrict access to the Harbour Grace WRF with the Town of Harbour Grace, as per the Certificate of Approval for the site.

• In absence of a permanent solution with the Town to restrict access, it is recommended that the Board examine the issue for possible future action that could include moving the facility.

MOTION: No motion required.

BACKGROUND: • There has been prolonged significant increase to the amount of illegal dumping and

illegal access at the Harbour Grace Waste Recovery Facility (WRF). • While a solution has been developed in conjunction with Environmental Protection

Officers and adjacent property owners that has seen success for Incinerator Road, illegal dumping at the Shelby’s Road side of the WRF has increased.

• Illegal dumping in the Shelby’s Road area continues since the Town of Harbour Grace prevents ERSB from securing that portion of the site.

• The Town has advised ERSB that the road cannot be blocked and thus there is no way to prevent illegal access to the site.

• Illegal dumping in this area includes materials placed inappropriately in the provided bins/berms or inappropriate material left at the WRF.

• Illegal dumping at this location presents numerous issues for ERSB including;

2

o ERSB cannot control the type of material being dumped i.e. HHW materials, liquid waste, biomedical waste; etc.

o ERSB has to ensure that all materials removed from the WRF is appropriately disposed of even when the material is not of the kind acceptable at the facility. This drives up costs for our Board.

o Having inappropriate materials at the site or materials indiscriminately dumped everywhere at the location negatively impacts the experience of compliant clients using the site. They note that it makes the Harbour Grace facility “look like a dump”.

o Additional payroll costs for ERSB as staff must be removed from their regular job to complete cleanups at the site following illegal dumping, perimeter cleanups of windblown materials, preparing tires and electronics for removal to the regional facility.

o Addressing illegal dumping is not part of ERSB’s mandate. o As of January 2020 ERSB employs only one (1) Labourer and addressing

illegal dumping issues at this site is most often not a one-person job. o ERSB does not have the heavy equipment required to address illegal dumping

at these sites. • During site selection and development, the road was an ATV path and staff were

told it was wood path. • In 2016 the road remained little more than an ATV path. • In Spring of 2018, as the Town started to develop the road further, the ERSB

underwent significant expense to secure the site using jersey barriers and chains. • Now in 2020 road improvements by the Town continue resulting in the site being

increasingly less secure. • Staff feel they can no longer maintain the parameters identified in the Certificate of

Approval for the site. Namely, site security meant to ensure prohibited items such as HHW and food waste, etc., are diverted from the site and to ensure the safety of operators on duty while site may be accessed.

• On Monday May 11th, 2015 there was a fire at the WRF that was a result from illegal access to the site and scavenging of materials. In addition, commercial operators and non-commercial residents have full access anytime of the day.

• This impacts the segregation of material which is another requirement of the Certificate of Approval.

• The Environmental Protection Officer for the area is aware of ERSB’s ongoing issues and suggested working with the Town. However, despite repeated efforts to communicate with the Town, road improvements continue and the job of maintaining the site becomes more difficult to impossible.

• The Town significantly improved the road in August 2020 as per the attached picture.

3

Picture 1 – Illegal Dumping August 2020

4

Picture 2 - Shelby’s Road During Site Development

5

Picture 3 - Shelby’s Road August 2020

EASTERN REGIONAL-..''' SERVICE BOARD

FIRE iSBLID WASTE iWATER IWASTE WATER

September 18, 2020

Mayor Don CoombsTown of Harbour GraceP.0. Box 310Harbour Gra ce, NL AOA 2M0

Dear Mayor Coombs, Councillors and Staff;

The Eastern RegionalService Board would like to once again draw your attention to the ongoing issuesat the Harbour Grace Waste Recovery Facility(WRF). It is hoped that the ERSB can work with the Town

to determine a permanent solution to the prolonged and significant increase to the amount of illegaldumping and illegalaccess at the site. Through consultation and cooperation with Environmental

Protection Officers and adjacent property owners, a solution was developed that has been verysuccessful for curbing the illegaldumping at Incinerator Road access point to the site. Unfortunately,illegaldumping at the Selby's Road side of the WRF has increased. lllegaldumping in this area includesmaterials placed inappropriately in and around the provided bins/berms or inappropriate materialleft atthp \A/ R F=

lllegaldumping at the Harbour Grace WRF presents numerous issues for ERSB including;

o ERSB cannot control the type of material being dumped i.e. HHW materials, liquid waste,biomedical waste; etc.

o ERSB has to ensure that all materials removed from the WRF are appropriately disposed of even

when the materialis not acceptable at the facility.

o Having inappropriate materials at the site or materials indiscriminately dumped at the location

negatively impacts the experience of compliant clients using the site.

o Additional payroll costs for ERSB as staff must be removed from their regularjob to complete

cleanups at the site following illegaldumping, perimeter cleanups of windblown materials, preparingtires and electronics for removalto the regionalfacility.

255 Majors Path I Suite3 I St.John's I NL I AIAOL5Tel: 709.579.7960 I Fax: 709.579.5392 I Email: [email protected] I ersbnl.ca

During originalsite selection and development, the portion of Selby's Road was an ATV path and ERSBrepresentatives were advised that it was wood path. In Spring of 2018, as the Town started to developthe road further, the ERSB underwent significant expense to secure the site using jersey barriers andchains. Now in 2020 road improvements by the Town continue resulting in the site being increasingly

less secure. Staff feelthey can no longer maintain the parameters identified in the Certificate ofApprovalfor the site. Namely, site security meant to ensure prohibited items such as HHW and foodwaste, etc., are diverted from the site and to ensure the safety of operators on duty while site may beaccessed

In closing, please be assured that the ERSB continually works to a maintain a high level of serviceexcellence to our customers, our communities and our people. We have worked closely with property

owners, the RCMP and government representatives to successfully resolve issues at the Harbour GraceWRF in the past and we look forward to working together again to come to a mutually beneficialresolution to the current challenges.

If Councilwould like to have a discussion related to these continued issues, please provide us with a few

dates and times that would be convenient for your Councilso that we can schedule the meeting with

ERSB representatives.

Sincerely yours,

Harold Mullowney, B.Sc., B.Ed., M.P.H

Chairperson

1



‘Conditions of Use’ Guidelines Added to Clarenville Transfer Station (CTS) Permit Application

MEETING DATE:

2020-09-15

TO:


PREPARED BY:


REVIEWED BY:


APPROVED BY:


RECOMMENDED ACTION: Staff recommends adding a Conditions of Use to the current CTS permit application for customers to acknowledge the rules and regulations in place for use of the site with their signature of consent. MOTION: No motion required.

BACKGROUND: Staff has developed Conditions of Use guidelines that will become part of the permit application for commercial users at CTS. Going forward, commercial users will be required to acknowledge and sign the documents, confirming that they understand that any infractions may result in the revocation of their permit(s). Commercial users must follow the guidelines below to maintain a permit at the Clarenville Transfer Station:

• Permit application and renewal forms may be found at: http://easternregionalserviceboard.com/ersb-uploads/waste_disposal_permit_application_Revised.pdf

• By applying for this permit, the applicant is agreeing to all parameters of usage for the CTS and understands that not following these guidelines may result in the revocation of the permit(s).

• Permit processing may take one (1) business day. • The CTS Permit must be affixed to the vehicle for which the permit application is

filled out; permits are non-transferable. • Permits expire on an annual basis and the permit holder is responsible to track

expiry dates/renewals.

http://easternregionalserviceboard.com/ersb-uploads/waste_disposal_permit_application_Revised.pdf

2

• Only permit holders whose account is in good standing will be granted access. • Third party billing will not be accepted. • Facility accepts waste from the area defined by East of the Discovery Highway

and West of the intersection of Highway 1 and Highway 204. Waste originating from outside this area is not accepted.

• Facility is open to commercial users from Monday to Friday, 8:00 a.m. to 4:00 p.m. All vehicles are expected to be off site by 4:00 p.m.

• Facility gates close at 3:45 p.m. and no vehicle(s) will be permitted access after that time.

• Vehicle(s) must come to a complete stop on the scale before entering the site. • Drivers must identify waste material(s) in the load and the site attendant will

confirm that the material(s) onboard is acceptable (see list below) before entering the site.

• Vehicle(s) may be required to weigh out. • Vehicles(s) bringing mixed loads of different tipping fees may be weighed several

times and load separation will be verified. • Drivers’ must follow the Highway Traffic Act, including but not exclusive to:

o Loads must be secured and covered when the vehicle reaches the site; and,

o Vehicle(s), trailer(s), etc., must have a valid Motor Vehicle Registration. • Anyone exiting the vehicle(s) during offloading must wear a safety vest, safety

boots, safety glasses and hard hat. Proper Personal Protective Equipment (PPE) is required at all times.

• The Site Attendant will provide direction as to where material(s) must be placed. • Vandalism will not be tolerated. • ERSB requires a respectful workplace. Any harassment that is deemed in

contravention of the Occupational Health and Safety (OHS) Regulations will not be tolerated.

• For clarification of the information provided in this document or if there are questions regarding the usage of the CTS facility, permit holders must follow the direction of the Site Attendant or contact the ERSB office at (709) 579-7960 or by email at [email protected].

Accepted material(s):

• Municipal solid waste; • Properly separated and bagged recyclable materials; and, • Construction/demolition material that is not listed below under unacceptable

items.

Unacceptable material(s):

• Concrete, earthen material, bricks

mailto:[email protected]

3

• Liquids • Nets, fishing lines, fishing ropes • Special waste, such as animal carcasses • Unsorted recyclables • Items not accepted at Robin Hood Bay (RHB) • Asbestos • Household Hazardous Waste (HHW) • Off-The-Road Tires (OTR – diameter of 24.5”+) • Tires acceptable to the MMSB used tire program • Beverage containers • Electronic goods, as accepted by the EPRA program • Biomedical Waste • Specific Risk material • Fuel storage tanks that cannot be visibly confirmed as empty • Naturally Occurring Radioactive (NORS) • Radio Active material • Loads on fire or smoldering • Loads that cannot be sorted onsite as require by the site attendant • Individual items that weigh more than 45lbs will not be offloaded in the building • Soot, ash, sawdust and burnt material(s)

NOTE: Acceptable material(s) are subject to change and it is the permit holder’s responsibility to ensure that all material(s) delivered to the site is acceptable. Please check our website at www.easternregionalserviceboard.com for updates.

By signing below and accepting the permit for usage of the Clarenville Transfer Station you acknowledge that you have read and agree to the terms outlined in this document.

Permit Holder’s Signature

Date

http://www.easternregionalserviceboard.com/

Statement detailsAccount number

Eastern Regional Serve.ce Board3-255 MAJORS PATHST JaUNtS NL AIA OL5

Dateissued Jul 21, 2020

Account summaryThis statement shows transactions posted to your account since your last statement. To view all transactionsrelated to your account, go to canada.ca/my-cra-business-account.

The Remittance account balances section below includes paid and unpaid amounts for 2020. For moreinformation on withholding requirements and calculating your deduction and remittance amounts, go tocanada.ca/payroll.

Previous balance 155,794.97 CR

Apr30,2020May 14, 2020May 28, 2020Jun 15, 2020

Payment Apr 2020

Payment Apr 2020

Payment May 2020Payment May 2020Payment Jun 2020Payment Jun 2020

Apr27,2020May 1 1 , 2020May 25, 2020Jun 10, 2020

21 ,873.15 CR1 7,102.69 CR17,020.58 CR

CR

CR

CR

16,362.87

16,571.31

18,646.36

Jun 30, 2020Jul15, 2020

Jun 25,2020Jul 10, 2020

Currentbalance 263,371.93 CR

Explanation of changes and other important information

Are you eligible to take advantage of the temporary wage subsidy? To help Canadians with the economicimpact of the COVID-19 pandemic, the Canada Revenue Agency will allow employers to reduce theirremittances in 2020. For more information about the timeframes, reduction calculation and eligibility criteriago to canada.ca/cra-coronavirus-employers.

Did you know you can submit payroll documents online? The "Submit documents" service lets you or yourrepresentative securely send documents electronically to the CRA. You can access this service directlythrough My Business Account or Represent a Client. If you have not already registered for My BusinessAccount or Represent a Client, go to canada.ca/taxes-business-online.

F;remittance account Balances Date posted Description Date $ Amount CR/DR

received

EASTERNREGIONAL\\i SERVICE BOARD

FIRE I SOLID WASTE I WATER I WASTE WATER

August 20, 2020

Dr. Andrew FureyPremier, Newfoundland and LabradorPO Box8700St. John's, NL AIB 4J6

Dear Premier Furey,

On behalf of the members of the Eastern RegionalService Board lwould like to congratulate you on beingsworn in as the 14th Premier of Newfoundland and Labrador.

The Eastern Regional Service Board is comprised of twenty elected municipal representatives fromcommunities in the Eastern Region. By authority granted from the/?eg/ona/Serv/ce Board.4ct, the EasternRegionalService Board is responsible for providing solid waste management, fire and emergency servicesand waste/waste water services to upwards of thirty thousand properties in communities across theregion. The Board enjoyed a very positive working relationship with the former Department of MunicipalAff airs and Environment as wellas Minister Bragg. The Board looks forward to working with you and yournew cabinet in order to continue to further the goals of the ProvincialWaste Management Strategy.

If you would be interested in learning more about the initiatives undertaken by the Board please feelfreeto contact us.

Sincerely yours,

.z,t,.Dz£

Harold Mullowney, B.Sc., B.Ed., M.P.HChairperson

255 Majors Path ISuite3 ISt. John's INL IAIAOL5Tel: 709.579.7960 I Fax: 709.579.5392 I Email: info(@ersbnl.ca I ersbnl.ca

THE PREMIER

GOVERNMENT OF

NEWFOUNDLAND AND LABRADOR

September 14, 2020

Mr. Harold MullowneyChairpersonEastern Regional Service Board255 Majors PathSt. John's, NL A1A0L5

[email protected]

Dear Mr. Mullowney:

Thank you for your letter and for the kind words of congratulations. It is a privilege to serve asPremier of Newfoundland and Labrador.

Our administration understands the importance of collaboration and positive partnership inreaching shared goals and advancing key issues and opportunities. It is by working in partnershipthat best serves the people of our province.

As Premier, I would like to thank the Eastern Regional Service Board for the many essentialmunicipal servi^s it provides to communities in the Eastern Region of Newfoundland andLabrador, an^T \pok forward to^orking with you.

Yours trul

DR. ANDR

Premier

EASTERN REGIONAL-..''' SERVICE BOARD

FIRE iSOLID WASTE iWATER iWASTE WATER

August 20, 2020

Hon. Derek Bennett

Minister of Environment, Climate Change and MunicipalitiesGovernment of Newfoundland and LabradorPO Box 8700

St. John's, NL, AIB 4J6

Dear Minister Bennett,

On behalf of the members of the Eastern RegionalService Board lwould like to congratulate you on beingappointed as the Minister of Environment, Climate Change and Municipalities, Registrar General andMinister Responsible for the Multi-Materials Stewardship Board.

The Eastern Regional Service Board is comprised of twenty elected municipal representatives fromcommunities in the Eastern Region. By authority granted from the Reg/ona/Serv/ce Board,4cf, the EasternRegionalService Board is responsible for providing solid waste management, fire and emergency servicesand waste/waste water services to upwards of thirty thousand properties in communities across theregion. The Board enjoyed a very positive working relationship with the former Department of MunicipalAffairs and Environment as wellas Minister Bragg. The Board looks forward to working with you in orderto continue to further the goals of the ProvincialWaste Management Strategy.

The Board would like to request a meeting with you and your staff to discuss the successful initiativesundertaken to date and provide some insight into the future plans of the Board.

Sincerely yours,


255 Majors Path ISuite3 ISt.John's INL IAIAOL5Tel: 709.579.7960 I Fax: 709.579.5392 I Email: info(@ersbnl.ca I ersbnl.ca

From: Bennett, DerekTo: Lynn TuckerCc: Glynn, ValerieSubject: RE: Letter from Eastern Regional Service BoardDate: August 25, 2020 10:28:06 AM

Good morning Lynn,Thank you for your message.We will be in contact in the near future to arrange a meeting with the Eastern Regional ServiceBoard.I am pleased of the positive working relationship you had with the previous Minister and theDepartment of MAE. I look forward to working with ERSB on the issues you addressed in your letterand working together for the betterment of our communities and residents. Regards, Derek BennettMinisterDepartment Environment, Climate Change & MunicipalitiesMHA Lewisporte – Twillingate DistrictP.O. Box 248Lewisporte, NL A0G 3A0709-535-3780 (Lewisporte Office)709-729-3048 (St. John’s Office)

From: Lynn Tucker <[email protected]> Sent: Friday, August 21, 2020 9:56 AMTo: Bennett, Derek <[email protected]>Cc: Harold Mullowney <[email protected]>; Danny Breen <[email protected]>Subject: Letter from Eastern Regional Service Board Good Day, Please see attached letter from the Eastern Regional Service Board. The original has been sent byregular mail. Sincerely,Lynn TuckerChief Administrative OfficerEastern Regional Service Board255 Majors Path, Suite 3St. John’s, NL A1A 0L5Tel: 709-579-7960www.easternregionalserviceboard.com




http://www.easternregionalserviceboard.com/

EASTERNREGIONAL-..''' SERVICE BOARD

FIRE I SOLID WASTE I WATER I WASTE WATER

August 20, 2020

Mr. Bill Bailey12 Aspen LaneClarenville, NL A5A 4A2

Dear B

I would like to take this opportunity to express my heartfelt thanks to you for your eightyears' of participation on the Eastern RegionalService Board.

On behalf of alIBoard members, lwould like to pass along sincere appreciation for yourcommitment and efforts in supporting the implementation of the Prob/nc/a/ W'asta/Management Strategy. Your dedication and support has greatly contributed to thesuccess ofthe Board.

Please accept our best wishes in allyour future endeavours

Sincerely yours,EASTERN REGIONAL SERVICE BOARD


255 Majors Path ISuite3 ISt. John's INL IAIAOL5Tel: 709.579.7960 I Fax: 709.579.5392 I Email: [email protected] I ersbnl.ca

BRIEFING NOTE

Board Meetings and COVID-19 Public Health Measures

BACKGROUND At the Board’s Committee meetings in September, several members expressed interest in resuming in-person Board meetings. To ensure the Board continues to operate in accordance with measures outlined by the Chief Medical Officer of Health and to ensure the Board has all information required to make the best possible risk-informed decisions during this pandemic, the latest information available to public agencies and local governments has been included in tonight’s meeting package. As members are aware our Board is required to hold six public meetings annually. Before the pandemic, our Board rented space at a local hotel for one evening a month to hold its regular monthly meeting. This room provided enough seating for all Board members, Board staff and invited guests. In addition, seating for about 12 to 15 persons at the back of the room was available to accommodate any member of the public who wanted to attend our meetings. Since the pandemic and to be in compliance with public health measures, our meetings have been held by video conference. To ensure that meetings are public, the monthly Board meeting is broadcast on YouTube and anyone may watch the meeting as it occurs.

CURRENT PUBLIC HEALTH RECOMMENDATIONS AND REGULATIONS Following the Committee meetings staff researched information available on both the provincial and federal government websites regarding COVID-19 and public meetings.

The federal government’s Public Health website provides guidance for workplaces and businesses operating during the pandemic and notes the following regarding meetings: “Avoid multi-person meetings by using video conferencing technology where possible.”

The Provincial Government’s Circular to Municipalities and Local Service Districts (No. DOC/2020/01470), 5th paragraph states, “In the interest of public health we are asking local governments to make every effort to conduct their public meetings online or by phone.” Furthermore, the document entitled, “NL COVID-19 Alert Level System: Implications for Municipalities” for Alert Level 2, page 9, under Governance it states that “It is recommended

that meetings continue to be done by video or teleconference, if possible, until further notice.” To ensure that our Board is compliant with current regulations and expectations, the CAO contacted the Minister’s office for guidance and direction. The Minister’s office confirmed:

1. That the information included in tonight’s meeting package is the most recent and applies to Alert Level 2;

2. The Minister’s office is not holding in-person meetings nor do they have plans to resume in-person meetings in the foreseeable future;

3. The Minister’s office recommends that all ERSB meetings continue by video conference until further notice;

4. Public Health measures state that all meetings should continue by video conference until further notice.

RECOMMENDATIONS It is recommended that ERSB:

1. Continue to hold all public meetings using video conference and broadcast on YouTube;

2. Continue to hold all monthly committee meetings by videoconference.

3. Follow the direction of the Chief Medical Officer of Health and/or the Minister of Environment, Climate Change and Municipalities regarding in-person meetings to protect Board members, staff and the public.

ATTACHMENTS

1. NL COVID-19 Alert Level System: Implications for Municipalities 2. NL Circular to Municipalities and Local Service Districts (DOC/2020/01470) 3. NL Coronavirus Information Sheet 4. Govt. Canada – Excerpt from Guidance Documents for Workplaces and Businesses

1

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https://www.gov.nl.ca/covid-19/alert-system/

https://www.gov.nl.ca/covid-19/alert-system/public-health-guidance-for-all-alert-levels/

https://www.gov.nl.ca/covid-19/alert-system/public-health-guidance-for-all-alert-levels/

https://www.mae.gov.nl.ca/for/covid-19_local_gov_ops.html

2

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https://www.gov.nl.ca/covid-19/files/Bubble-Expansion-April-30-2020.pdf

3

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trol;

adm

inis

trativ

e se

rvic

es;

o

finan

cial

man

agem

ent;

o

ec

onom

ic d

evel

opm

ent;

o

m

unic

ipal

pla

nnin

g; e

ngin

eerin

g.

Lim

it bu

sine

ss-re

late

d vi

sito

rs to

ess

entia

l ser

vice

s on

ly. T

his

may

in

clud

e tra

desp

eopl

e, p

est c

ontro

l or c

ompl

ianc

e of

ficer

s. S

ched

ule

visi

ts a

nd im

plem

enta

tion

of o

utsi

de q

ueui

ng is

reco

mm

ende

d, a

nd

cons

ider

requ

iring

vis

its to

wea

r clo

th m

asks

.

NL

has

perm

itted

hou

seho

ld c

onst

ruct

ion

to c

ontin

ue.

Out

door

act

iviti

es, i

nclu

ding

wal

king

, hik

ing,

or r

idin

g yo

ur b

ike,

are

en

cour

aged

as

long

as

phys

ical

dis

tanc

ing

can

be m

aint

aine

d an

d yo

u ar

e no

t req

uire

d to

sel

f-iso

late

for a

ny re

ason

.

Publ

ic m

arke

ts a

re p

erm

itted

. Pub

lic m

arke

ts p

rovi

de s

ervi

ces

esse

ntia

l to

life;

ther

efor

e, c

apac

ity is

lim

ited

only

by

the

num

ber o

f pe

ople

that

can

adh

ere

to s

ocia

l dis

tanc

ing

and

does

not

exc

eed

the

max

imum

occ

upan

cy ra

te o

f the

loca

tion.

E

mp

loye

r R

esp

on

sib

ilit

ies

• G

uida

nce

on P

PE fo

r em

ploy

ers

can

be fo

und

here

: ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/file

s/G

uida

nce-

on-P

erso

nal-

Prot

ectiv

e-Eq

uipm

ent-P

PE-fo

r-Em

ploy

ers.

pdf

https://www.gov.nl.ca/covid-19/files/Guidance-on-Personal-Protective-Equipment-PPE-for-Employers.pdf

https://www.gov.nl.ca/covid-19/files/Guidance-on-Personal-Protective-Equipment-PPE-for-Employers.pdf

4

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

• Th

e fo

llow

ing

mem

o pr

ovid

es g

uida

nce

to fi

re d

epar

tmen

ts:

http

s://w

ww

.mae

.gov

.nl.c

a/fo

r/pdf

/Mem

o_Fi

re_D

epar

tmen

ts_C

OVI

D-

19.p

df

• W

orkp

lace

s ar

e ex

empt

from

the

limita

tions

on

the

num

ber o

f peo

ple

in g

athe

rings

; how

ever

, phy

sica

l dis

tanc

ing

of tw

o m

etre

s be

twee

n in

divi

dual

s sh

ould

be

mai

ntai

ned

as m

uch

as p

ossi

ble.

Ope

ratio

ns

may

nee

d to

be

alte

red

or p

ostp

oned

to m

aint

ain

phys

ical

di

stan

cing

. •

It is

pre

fera

ble

to h

ave

empl

oyee

s w

ork

from

hom

e, if

pos

sibl

e. O

nly

thos

e w

ho n

eed

to b

e ph

ysic

ally

pre

sent

sho

uld

com

e in

to th

e w

orkp

lace

and

em

ploy

ees

are

enco

urag

ed to

wea

r clo

th fa

cem

asks

. C

ondu

ct b

usin

ess

rem

otel

y (e

.g.,

conf

eren

ce c

alls

, vid

eo

conf

eren

ces,

em

ail),

whe

neve

r pos

sibl

e.

• Ev

alua

te e

mpl

oyee

hea

lth w

hen

they

sta

rt w

ork.

Sic

k em

ploy

ees

shou

ld g

o ho

me

and

call

811.

• R

efer

to C

OVI

D-1

9 W

orkp

lace

Info

rmat

ion

here

: ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/file

s/G

uida

nce-

for-W

orkp

lace

s.pd

f

Leve

l 4

• Pe

ople

cou

ld c

onsi

der f

urth

er

expa

ndin

g th

eir d

oubl

e bu

bble

by

six

mor

e pe

ople

.

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

divi

dual

s-an

d-ho

useh

olds

/exp

ansi

on-o

f-hou

seho

ld-

bubb

le/

Publ

ic S

pace

s an

d G

athe

rings

: •

Gat

herin

gs e

xpan

ded

to 1

0 pe

ople

. •

Visi

tatio

ns a

nd w

akes

rem

ain

proh

ibite

d.

• At

Ale

rt Le

vel 4

, our

focu

s is

to b

egin

rela

xing

pub

lic h

ealth

m

easu

res

to a

llow

mor

e so

cial

and

bus

ines

s ac

tiviti

es, w

hile

m

inim

izin

g th

e ris

k of

out

brea

ks.

• U

nder

this

Ale

rt Le

vel,

publ

ic h

ealth

offi

cial

s ar

e ad

visi

ng th

at tr

avel

w

ithin

the

prov

ince

be

rest

ricte

d to

ess

entia

l tra

vel o

nly.

How

ever

, pr

ovin

cial

ferry

pas

seng

ers

will

no lo

nger

be

rest

ricte

d to

onl

y es

sent

ial t

rave

lers

. The

Pro

vinc

e en

cour

ages

ferry

use

rs to

trav

el a

s in

frequ

ently

as

poss

ible

.

https://www.mae.gov.nl.ca/for/pdf/Memo_Fire_Departments_COVID-19.pdf

https://www.mae.gov.nl.ca/for/pdf/Memo_Fire_Departments_COVID-19.pdf

https://www.gov.nl.ca/covid-19/files/Guidance-for-Workplaces.pdf

https://www.gov.nl.ca/covid-19/individuals-and-households/expansion-of-household-bubble/



5

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

Rec

reat

iona

l Act

iviti

es

• R

ecre

atio

nal a

nglin

g an

d hu

ntin

g ar

e pe

rmitt

ed.

• G

olf c

ours

es c

an o

pen

with

rest

rictio

ns

in p

lace

. http

s://w

ww

.gov

.nl.c

a/co

vid-

19/fi

les/

Gol

f-Cou

rse-

Gui

delin

es-M

ay-

8-20

20.p

df

• O

utdo

or te

nnis

can

resu

me,

with

re

stric

tions

. ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

guid

ance

-for-o

utdo

or-te

nnis

/ •

Mun

icip

al p

arks

can

ope

n.

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-par

ks/

• G

ym a

nd fi

tnes

s fa

cilit

ies,

yog

a st

udio

s, s

quas

h fa

cilit

ies,

indo

or te

nnis

fa

cilit

ies,

are

nas,

dan

ce s

tudi

os a

nd

perfo

rman

ce s

pace

s re

mai

n cl

osed

. •

Out

door

act

iviti

es, i

nclu

ding

wal

king

, hi

king

, or r

idin

g yo

ur b

ike,

are

en

cour

aged

as

long

as

phys

ical

di

stan

cing

can

be

mai

ntai

ned

and

you

are

not r

equi

red

to s

elf-i

sola

te fo

r any

re

ason

. H

ealth

Car

e Se

rvic

es:

• R

egio

nal h

ealth

aut

horit

ies

will

begi

n to

allo

w s

ome

heal

th c

are

serv

ices

to

resu

me.

•

Priv

ate

heal

th c

are

clin

ics

rem

ain

clos

ed, e

xcep

t for

urg

ent a

nd

Go

ve

rnan

ce

•

Und

er A

lert

Leve

l 4, c

ounc

ils m

ay h

old

an in

-per

son

publ

ic c

ounc

il m

eetin

g pr

ovid

ed th

e fa

cilit

y us

ed c

an a

dher

e to

soc

ial d

ista

ncin

g gu

idel

ines

and

the

num

ber a

ttend

ing

is li

mite

d to

a m

axim

um o

f 10,

in

clud

ing

staf

f, m

edia

and

mem

bers

of t

he g

ener

al p

ublic

. •

Cou

ncil

mus

t ens

ure

that

citi

zens

who

are

una

ble

to a

ttend

the

mee

ting

are

prov

ided

acc

ess

to th

e pr

ocee

ding

. Th

is c

an in

clud

e vi

deo

conf

eren

cing

and

/or t

elec

onfe

renc

ing.

The

pub

lic s

houl

d be

no

tifie

d of

suc

h m

eetin

gs a

nd a

dvis

ed o

f the

pro

cedu

re to

atte

nd th

e m

eetin

g vi

rtual

ly o

r by

tele

phon

e.

• By

-ele

ctio

ns w

ill co

ntin

ue to

be

defe

rred

until

furth

er n

otic

e.

S

erv

ices

• H

ouse

hold

was

te c

olle

ctio

n, re

cycl

ing,

and

bul

k w

aste

are

per

mitt

ed

to c

ontin

ue a

s lo

ng a

s pu

blic

hea

lth re

quire

men

ts a

re m

et.

•

Park

s w

ill be

per

mitt

ed to

ope

n w

ith li

mite

d in

divi

dual

act

iviti

es fo

r w

hich

phy

sica

l dis

tanc

ing

can

be m

aint

aine

d. G

uida

nce

on p

arks

ca

n be

foun

d he

re: h

ttps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

guid

ance

-for-p

arks

/

• C

omm

unity

Gar

dens

can

ope

n ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/file

s/C

OVI

D-1

9-C

omm

unity

-Gar

dens

-FAQ

s.pd

f •

Beac

hes

and

trails

/boa

rdw

alks

are

per

mitt

ed to

ope

n, a

s lo

ng a

s th

e re

quire

d di

stan

cing

is m

aint

aine

d, s

igna

ge a

nd m

onito

ring

are

in

plac

e, w

here

app

ropr

iate

.

• D

og p

arks

are

per

mitt

ed to

ope

n, w

ith re

stric

tions

incl

udin

g lim

iting

th

e nu

mbe

r of p

eopl

e in

the

park

s at

any

poi

nt in

tim

e to

per

mit

appr

opria

te p

hysi

cal d

ista

ncin

g.

https://www.gov.nl.ca/covid-19/files/Golf-Course-Guidelines-May-8-2020.pdf



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-outdoor-tennis/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-parks/





https://www.gov.nl.ca/covid-19/files/COVID-19-Community-Gardens-FAQs.pdf

https://www.gov.nl.ca/covid-19/files/COVID-19-Community-Gardens-FAQs.pdf

6

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

emer

gent

car

e, w

ith v

irtua

l car

e op

tions

ava

ilabl

e fo

r non

-urg

ent c

are.

•

All v

isito

r res

trict

ions

in h

ealth

car

e re

mai

n in

pla

ce.

• O

rder

s fo

r lon

g te

rm c

are,

per

sona

l ca

re h

omes

, and

ass

iste

d liv

ing

faci

litie

s re

mai

n in

pla

ce.

Bu

sine

sses

and

Ser

vice

s:

• Ex

pans

ion

of s

ome

dayc

are

oper

atio

ns.

• Pr

ofes

sion

al s

ervi

ces

such

as

acco

untin

g fir

ms,

law

firm

s, a

nd

finan

cial

ser

vice

s ca

n of

fer i

n-pe

rson

se

rvic

es. W

ork

from

hom

e po

licie

s ar

e en

cour

aged

, whe

re p

ossi

ble.

•

In-p

erso

n w

orke

r and

wor

kpla

ce s

afet

y tra

inin

g w

ill be

per

mitt

ed (e

.g.

Stan

dard

Firs

t Aid

, Bas

ic S

afet

y Tr

aini

ng, f

ood

safe

ty, e

tc.).

•

Gar

deni

ng c

entre

s ca

n op

en fo

r in-

pers

on s

ales

and

ser

vice

. •

Land

scap

ing

and

law

n ca

re s

ervi

ces

can

oper

ate.

•

Anim

al d

ayca

res

can

resu

me

oper

atio

ns.

• An

imal

gro

omin

g ca

n re

sum

e.

• R

etai

l sto

res

that

do

not o

ffer e

ssen

tial

serv

ices

, bar

s an

d lo

unge

s, c

inem

as,

and

pers

onal

ser

vice

est

ablis

hmen

ts

rem

ain

clos

ed.

• R

esta

uran

ts re

mai

n cl

osed

for i

n-pe

rson

din

ing.

• Pl

aygr

ound

equ

ipm

ent i

n m

unic

ipal

par

ks is

not

to b

e us

ed.

• D

umpi

ng s

tatio

ns fo

r sep

tic w

aste

are

per

mitt

ed to

ope

n, p

rovi

ded

appr

opria

te h

ealth

gui

delin

es a

re fo

llow

ed.

• C

ampg

roun

ds o

ther

wis

e re

mai

n cl

osed

. Fur

ther

mor

e, d

ue to

the

soci

al in

tera

ctio

ns a

nd g

athe

rings

that

acc

ompa

ny c

ampi

ng a

ctiv

ities

an

d th

at s

ocia

l dis

tanc

ing

prec

autio

ns m

ay b

e di

fficu

lt to

mai

ntai

n, it

is

not

reco

mm

ende

d th

at c

ampi

ng in

any

form

occ

ur a

t thi

s tim

e.

• Fi

re D

epar

tmen

ts c

an re

sum

e in

-hou

se tr

aini

ng. G

uida

nce

for F

ire

Dep

artm

ents

und

er A

lert

Leve

l 4:

http

s://w

ww

.gov

.nl.c

a/m

ae/fi

les/

Aler

t-Lev

el-4

-Fire

-Dep

artm

ent-

Adju

stm

ent-G

uida

nce.

pdf

• M

otor

cade

s ar

e pe

rmis

sibl

e, p

rovi

ded

heal

th g

uide

lines

are

follo

wed

ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/indi

vidu

als-

and-

hous

ehol

ds/g

uida

nce-

on-m

otor

cade

s/.

How

ever

, par

ades

invo

lvin

g Fi

rst R

espo

nder

s ar

e no

t per

mitt

ed u

nder

this

Ale

rt Le

vel.

O

ther

Act

iviti

es/s

ervi

ces

no

t per

mitt

ed:

• Al

l in-

park

food

and

bev

erag

e se

rvic

es.

• Ac

tiviti

es th

at re

quire

con

tact

, inc

ludi

ng te

am s

ports

(foo

tbal

l, ba

sket

ball,

hoc

key,

soc

cer,

volle

ybal

l, et

c.).

•

All r

ecre

atio

nal f

acilit

ies

with

in th

e pa

rk m

ust r

emai

n cl

osed

(s

wim

min

g po

ols,

pic

nic

area

s, p

layg

roun

ds, e

tc.).

•

All c

omm

unity

eve

nts.

•

All

pub

lic s

erv

ice

s,

su

ch a

s inte

rpre

tatio

n s

erv

ice

s,

ch

ildre

n’s

pr

ogra

mm

ing

and

com

mun

ity-b

ased

pro

gram

min

g.

•

Aren

as re

mai

n cl

osed

.

https://www.gov.nl.ca/mae/files/Alert-Level-4-Fire-Department-Adjustment-Guidance.pdf

https://www.gov.nl.ca/mae/files/Alert-Level-4-Fire-Department-Adjustment-Guidance.pdf

https://www.gov.nl.ca/covid-19/individuals-and-households/guidance-on-motorcades/

https://www.gov.nl.ca/covid-19/individuals-and-households/guidance-on-motorcades/

8

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

• G

ym a

nd fi

tnes

s fa

cilit

ies,

yog

a st

udio

s, te

nnis

and

squ

ash

faci

litie

s,

aren

as, d

ance

stu

dios

and

pe

rform

ance

spa

ces

rem

ain

clos

ed.

Hea

lth C

are

Serv

ices

: •

Priv

ate

heal

th c

are

clin

ics

can

reop

en

in a

ccor

danc

e w

ith g

uide

lines

. •

Reg

iona

l hea

lth a

utho

ritie

s w

ill co

ntin

ue to

allo

w s

ome

heal

th c

are

serv

ices

to re

sum

e.

• Al

l vis

itor r

estri

ctio

ns in

hea

lth c

are

rem

ain

in p

lace

. •

Ord

ers

for l

ong

term

car

e, p

erso

nal

care

hom

es, a

nd a

ssis

ted

livin

g fa

cilit

ies

rem

ain

in p

lace

.

Busi

ness

es a

nd S

ervi

ces:

•

Ret

ail s

tore

s, in

clud

ing

thos

e in

sh

oppi

ng m

alls

, can

ope

n w

ith

rest

rictio

ns.

• Sc

ratc

h an

d br

eak

open

lotto

tick

et

sale

s ca

n re

sum

e.

• Pe

rson

al s

ervi

ce e

stab

lishm

ents

can

op

en in

acc

orda

nce

with

gui

delin

es.

• An

imal

gro

omin

g fa

cilit

ies

can

resu

me

oper

atio

ns.

• Fu

rther

exp

ansi

on o

f day

care

op

erat

ions

. •

Res

taur

ants

can

re-o

pen

at re

duce

d oc

cupa

ncy;

buf

fets

rem

ain

proh

ibite

d.

• Ba

rs, l

oung

es a

nd c

inem

as re

mai

n cl

osed

.

•

Sum

mer

day

cam

ps c

an o

pera

te, w

ith re

stric

tions

.

• M

ediu

m-ri

sk o

utdo

or re

crea

tiona

l act

iviti

es c

an re

sum

e (e

.g.,

team

fie

ld s

ports

), sp

ecta

tors

mus

t mai

ntai

n ph

ysic

al d

ista

ncin

g.

• O

utdo

or p

ools

can

ope

rate

with

a li

mite

d nu

mbe

r of p

eopl

e.

•

Ren

tal c

abin

s an

d co

ttage

s ca

n op

erat

e as

per

the

follo

win

g:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/re

ntal

-cab

ins-

and-

cotta

ges/

•

Publ

ic m

arke

ts c

an c

ontin

ue a

s pe

r the

follo

win

g:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/pu

blic

-mar

kets

/

• C

omm

unity

mus

eum

s an

d hi

stor

ic s

ites

can

oper

ate

as p

er th

e fo

llow

ing:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-

busi

ness

es-a

nd-w

orkp

lace

s/co

mm

unity

-mus

eum

s-an

d-hi

stor

ic-s

ites/

•

Play

grou

nd e

quip

men

t in

mun

icip

al p

arks

is n

ot to

be

used

. E

mp

loye

r R

esp

on

sib

ilit

y:

•

Con

tinue

to fo

llow

the

publ

ic h

ealth

gui

delin

es.

•

Gui

danc

e fo

r bus

ines

ses

and

wor

kpla

ces

(Ref

er to

Ale

rt Le

vel 3

):

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/rental-cabins-and-cottages/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/rental-cabins-and-cottages/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/public-markets/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/public-markets/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/community-museums-and-historic-sites/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/community-museums-and-historic-sites/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/


9

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

Leve

l 2

Effe

ctiv

e Ju

ne 2

5,

2020

• Pe

ople

can

mov

e ab

out m

ore.

Tho

se

at h

ighe

r ris

k of

com

plic

atio

ns d

ue to

C

OVI

D-1

9 sh

ould

sta

y at

hom

e as

m

uch

as p

ossi

ble,

exc

ept t

o ge

t es

sent

ials

like

gro

cerie

s an

d m

edic

atio

ns.

Pu

blic

Spa

ces

and

Gat

herin

gs:

• G

athe

rings

are

exp

ande

d to

50

peop

le

with

phy

sica

l dis

tanc

ing.

•

Plac

es o

f wor

ship

are

per

mitt

ed to

re

sum

e op

erat

ions

. R

ecre

atio

nal A

ctiv

ities

: •

Gym

s an

d fit

ness

faci

litie

s ar

e pe

rmitt

ed to

ope

n.

• Ar

enas

can

ope

n.

• In

door

poo

ls c

an o

pen.

•

Cam

psite

s ar

e pe

rmitt

ed to

offe

r ov

erni

ght s

tays

with

som

e re

stric

tions

in

pla

ce fo

r pub

lic s

pace

s.

• Pl

aygr

ound

s eq

uipm

ent c

an b

e us

ed.

Day

care

Ope

ratio

ns:

http

s://w

ww

.gov

.nl.c

a/ee

cd/e

ecd-

covi

d-19

-ch

ild-c

are-

info

rmat

ion/

covi

d-19

-chi

ld-c

are-

oper

atio

ns-p

olic

y/

Hea

lth C

are

Serv

ices

: •

The

regi

onal

hea

lth a

utho

ritie

s w

ill co

ntin

ue to

allo

w m

ore

heal

th c

are

serv

ices

to re

sum

e du

ring

Aler

t Lev

el

2. In

form

atio

n on

thes

e se

rvic

es w

ill

• At

Ale

rt Le

vel 2

, the

focu

s is

to c

ontro

l tra

nsm

issi

on w

hile

m

aint

aini

ng h

ealth

sys

tem

cap

acity

thro

ugho

ut fu

rther

re-o

peni

ng o

f so

cial

and

bus

ines

s ac

tiviti

es.

Th

e fo

llow

ing

anno

unce

men

ts h

ave

been

mad

e w

ith re

spec

t to

trave

l: •

Res

iden

ts a

re e

ncou

rage

d to

enj

oy “S

tay

Hom

e Ye

ar 2

020

in

New

foun

dlan

d an

d La

brad

or”:

http

s://w

ww

.gov

.nl.c

a/re

leas

es/2

020/

tcii/

0624

n01/

• Ef

fect

ive

June

25,

202

0, c

hang

es to

trav

el re

stric

tions

at t

he

Labr

ador

-Que

bec

Bord

er h

ave

been

ann

ounc

ed:

http

s://w

ww

.gov

.nl.c

a/re

leas

es/2

020/

exec

/062

5n05

/ •

Effe

ctiv

e Ju

ly 3

, 202

0, in

terp

rovi

ncia

l tra

vel w

ithou

t the

requ

irem

ent

to s

elf-i

sola

te w

ill be

per

mitt

ed in

New

foun

dlan

d an

d La

brad

or, N

ew

Brun

swic

k, P

rince

Edw

ard

Isla

nd a

nd N

ova

Scot

ia, f

or re

side

nts

of

Atla

ntic

Can

ada:

ht

tps:

//ww

w.g

ov.n

l.ca/

rele

ases

/202

0/ex

ec/0

624n

03/

Go

ve

rnan

ce

: •

By-e

lect

ions

are

per

mitt

ed, a

s lo

ng a

s pu

blic

hea

lth g

uide

lines

are

fo

llow

ed, s

uch

as p

hysi

cal d

ista

ncin

g an

d ap

prop

riate

hyg

iene

pr

actic

es.

• Th

e re

com

men

datio

n is

to k

eep

gath

erin

gs to

50

or fe

wer

peo

ple

whi

le m

aint

aini

ng p

hysi

cal d

ista

ncin

g.

• It

is re

com

men

ded

that

mee

tings

con

tinue

to b

e do

ne b

y vi

deo

or

tele

conf

eren

ce, i

f pos

sibl

e, u

ntil

furth

er n

otic

e. If

an

in-p

erso

n m

eetin

g is

nec

essa

ry, t

he fo

llow

ing

mea

sure

s sh

ould

be

follo

wed

:

• St

ay in

form

ed, b

e pr

epar

ed, a

nd fo

llow

pub

lic h

ealth

ad

vice

;

https://www.gov.nl.ca/eecd/eecd-covid-19-child-care-information/covid-19-child-care-operations-policy/



https://www.gov.nl.ca/releases/2020/tcii/0624n01/

https://www.gov.nl.ca/releases/2020/exec/0625n05/

https://www.gov.nl.ca/releases/2020/exec/0624n03/

7

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

• M

arin

a fa

cilit

ies

(i.e.

clu

bhou

ses)

whe

re p

eopl

e co

ngre

gate

are

not

pe

rmitt

ed to

ope

n (e

xcep

t was

hroo

m fa

cilit

ies)

; how

ever

, boa

t la

unch

es a

re p

erm

itted

to o

pen.

Em

plo

ye

r R

esp

on

sib

ilit

ies

• C

ontin

ue to

follo

w th

e pu

blic

hea

lth g

uide

lines

. •

Info

rmat

ion

shee

ts fo

r bus

ines

ses

and

wor

kpla

ces

(refe

r to

Aler

t Le

vel 4

) can

be

foun

d he

re: h

ttps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

.

• Bu

sine

ss s

uppo

rts c

an b

e fo

und

here

: http

s://w

ww

.gov

.nl.c

a/co

vid-

19/b

usin

ess-

supp

orts

/ Le

vel 3

Publ

ic S

pace

s an

d G

athe

rings

•

Gat

herin

gs a

re e

xpan

ded

to 2

0 pe

ople

w

ith p

hysi

cal d

ista

ncin

g.

• G

uida

nce

for f

uner

al h

omes

: ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

guid

ance

-for-f

uner

al-

hom

es/

Rec

reat

iona

l Act

iviti

es

• C

amps

ites

are

perm

itted

to o

pen

with

re

stric

tions

on

publ

ic s

pace

s.

• Su

mm

er d

ay c

amps

can

ope

rate

. •

Med

ium

-risk

out

door

recr

eatio

nal

activ

ities

can

resu

me

(e.g

., te

am fi

eld

• sp

orts

). Sp

ecta

tors

mus

t mai

ntai

n ph

ysic

al d

ista

ncin

g.

• O

utdo

or p

ools

can

ope

rate

with

a

limite

d nu

mbe

r of p

eopl

e.

• Pl

aygr

ound

equ

ipm

ent i

n m

unic

ipal

pa

rks

is n

ot to

be

used

.

• At

Ale

rt Le

vel 3

, our

focu

s is

to c

ontro

l tra

nsm

issi

on w

hile

furth

er

rela

xing

pub

lic h

ealth

mea

sure

s.

Go

ve

rnan

ce

: •

Con

tinue

to u

se g

over

nanc

e pr

oces

ses

iden

tifie

d un

der A

lert

Leve

l 4.

•

The

reco

mm

enda

tion

is to

kee

p ga

ther

ings

to 2

0 or

few

er p

eopl

e w

hile

mai

ntai

ning

phy

sica

l dis

tanc

ing.

In

addi

tion,

if p

ossi

ble,

the

pref

eren

ce is

not

to m

eet i

n pe

rson

, but

to c

ontin

ue to

use

te

chno

logy

to m

eet v

irtua

lly, t

o av

oid

gath

erin

gs a

s m

uch

as

poss

ible

. •

By-e

lect

ions

will

cont

inue

to b

e de

ferre

d un

til fu

rther

not

ice.

S

erv

ices

: •

As n

oted

abo

ve, a

furth

er o

peni

ng o

f pub

lic s

pace

s an

d th

e ex

pans

ion

of g

athe

rings

to a

max

imum

of t

wen

ty (2

0) p

eopl

e.

•

In A

lert

Leve

l 3, p

rovi

ncia

l, m

unic

ipal

and

priv

ate

cam

pgro

unds

are

pe

rmitt

ed to

ope

n fo

r lim

ited

over

nigh

t cam

ping

, with

rest

rictio

ns.



https://www.gov.nl.ca/covid-19/business-supports/

https://www.gov.nl.ca/covid-19/business-supports/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-funeral-homes/




10

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

be m

ade

avai

labl

e to

the

publ

ic

thro

ugh

the

regi

onal

hea

lth a

utho

ritie

s.

• Vi

rtual

car

e op

tions

con

tinue

to b

e av

aila

ble

and

are

enco

urag

ed.

• G

uide

lines

for v

isita

tion

of c

are

hom

es

are:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/g

uide

lines

-for-s

uppo

rt-pe

rson

-de

sign

ated

-vis

itors

/

Ente

rtain

men

t: •

Bars

and

loun

ges

are

perm

itted

to

open

with

redu

ced

occu

panc

y.

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-re

stau

rant

s/

•

Indo

or e

nter

tain

men

t fac

ilitie

s ca

n re

open

with

redu

ced

occu

panc

y (e

.g.

bing

o ha

lls, c

inem

as).

•

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/bi

ngo-

halls

/

• ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

guid

ance

-for-c

inem

as/

•

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-ind

oor-

ente

rtain

men

t/

•

Was

h yo

ur h

ands

freq

uent

ly w

ith w

arm

wat

er a

nd s

oap

for a

t lea

st 2

0 se

cond

s;

• U

se a

n al

coho

l bas

ed h

and

sani

tizer

in th

e ab

senc

e of

so

ap a

nd w

ater

; •

Do

not t

ouch

you

r fac

e;

• Pr

actic

e pr

oper

cou

gh a

nd s

neez

e et

ique

tte;

• M

aint

ain

phys

ical

dis

tanc

ing;

•

Wea

r a n

on-m

edic

al m

ask

or fa

ce c

over

ing

whe

n yo

u ar

e in

pub

lic a

nd u

nabl

e to

mai

ntai

n ph

ysic

al d

ista

ncin

g;

• In

crea

se c

lean

lines

s an

d ve

ntila

tion

of p

ublic

spa

ces

and

wor

ksite

s; a

nd,

• St

ay h

ome

if yo

u ar

e si

ck a

nd a

void

con

tact

with

oth

ers.

S

erv

ices

:

The

follo

win

g ar

e pe

rmitt

ed, w

ith re

stric

tions

iden

tifie

d pe

r the

follo

win

g lin

ks:

• Pl

aces

of w

orsh

ip a

re p

erm

itted

to re

sum

e op

erat

ions

: ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

faith

-bas

ed-o

rgan

izat

ions

/ •

Gym

s an

d fit

ness

faci

litie

s ar

e pe

rmitt

ed to

ope

n:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/fit

ness

-cen

tre-d

ance

-and

-yog

a-st

udio

-gui

danc

e/

• Ar

enas

can

ope

n: h

ttps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

aren

a-op

erat

ions

-gui

danc

e/

• In

door

poo

ls c

an o

pen:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/in

door

-poo

ls-g

uida

nce/

•

Furth

er g

uida

nce

on o

utdo

or p

ools

: http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/ou

tdoo

r-sw

imm

ing-

pool

s/

• C

amps

ites

are

perm

itted

to o

ffer o

vern

ight

sta

ys:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-cam

pgro

unds

/

https://www.gov.nl.ca/covid-19/guidelines-for-support-person-designated-visitors/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-restaurants/




https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/bingo-halls/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-cinemas/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-indoor-entertainment/




https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/faith-based-organizations/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/faith-based-organizations/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/fitness-centre-dance-and-yoga-studio-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/fitness-centre-dance-and-yoga-studio-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/arena-operations-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/arena-operations-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/indoor-pools-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/indoor-pools-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/outdoor-swimming-pools/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-campgrounds/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-campgrounds/

11

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

• G

uida

nce

on re

-ope

ning

of

perfo

rman

ce s

pace

s ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

thea

tres-

and-

perfo

rman

ce-v

enue

s/

Ret

ail:

• Fu

rther

gui

danc

e fo

r ret

ail s

pace

s ht

tps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bus

ines

ses-

and-

wor

kpla

ces/

guid

ance

-for-r

etai

l-es

tabl

ishm

ents

/

• Pl

aygr

ound

equ

ipm

ent i

n pu

blic

par

ks p

rovi

nce-

wid

e ca

n be

use

d:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-par

ks/

• D

rive-

in e

vent

s ar

e pe

rmitt

ed (i

.e. d

rive-

in m

ovie

s):

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/ou

tdoo

r-driv

e-in

-eve

nts/

•

Indo

or re

crea

tion

guid

ance

: http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-in

door

-recr

eatio

n/

• O

utdo

or re

crea

tion

guid

ance

: http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/ou

tdoo

r-re

crea

tion-

activ

ities

/ •

Spor

t gui

danc

e: h

ttps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-

for-b

usin

esse

s-an

d-w

orkp

lace

s/sp

ort-g

uida

nce/

•

Sum

mer

day

cam

ps g

uida

nce:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/in

form

atio

n-sh

eets

-for-b

usin

esse

s-an

d-w

orkp

lace

s/gu

idan

ce-fo

r-su

mm

er-d

ay-c

amps

/ •

Larg

e-sc

ale

(50+

peo

ple)

com

mun

ity fe

stiv

als

and

even

ts, i

nclu

ding

co

me

hom

e ye

ars,

Can

ada

Day

cel

ebra

tions

(i.e

. mun

icip

al fi

rew

orks

di

spla

ys),

and

mus

ic fe

stiv

als

are

not p

erm

itted

.

• M

id-to

-larg

e sc

ale

com

mun

ity s

port

and

recr

eatio

n ac

tiviti

es, (

such

as

runn

ing

even

ts, s

port

tour

nam

ents

, etc

.) ar

e no

t per

mitt

ed, d

ue to

lim

itatio

ns o

n th

e si

ze o

f gat

herin

gs.

Em

plo

ye

r R

esp

on

sib

ilit

y:

• C

ontin

ue to

follo

w th

e pu

blic

hea

lth g

uide

lines

. •

Info

rmat

ion

shee

ts fo

r bus

ines

ses

and

wor

kpla

ces

(Ref

er to

Ale

rt Le

vel 2

): h

ttps:

//ww

w.g

ov.n

l.ca/

covi

d-19

/info

rmat

ion-

shee

ts-fo

r-bu

sine

sses

-and

-wor

kpla

ces/

•

Oth

er g

uida

nce

for w

orkp

lace

s:

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/fi

les/

Gui

danc

e-fo

r-Wor

kpla

ces.

pdf

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/theatres-and-performance-venues/




https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-retail-establishments/






https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/outdoor-drive-in-events/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/outdoor-drive-in-events/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-indoor-recreation/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/outdoor-recreation-activities/



https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/sport-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/sport-guidance/

https://www.gov.nl.ca/covid-19/information-sheets-for-businesses-and-workplaces/guidance-for-summer-day-camps/





https://www.gov.nl.ca/covid-19/files/Guidance-for-Workplaces.pdf

12

Ale

rt

Leve

l P

ub

lic

Healt

h M

eas

ure

s

M

un

icip

al O

pe

rati

on

s

Leve

l 1

Dat

e to

be

dete

rmin

ed

Lifti

ng lo

ng-te

rm p

ublic

hea

lth m

easu

res

will

depe

nd o

n:

• Ev

alua

tion

of tr

ansm

issi

on p

atte

rns

of C

OVI

D-1

9;

• Av

aila

bilit

y of

an

effe

ctiv

e va

ccin

e an

d/or

trea

tmen

t; an

d

• A

stro

ng p

ublic

hea

lth s

yste

m.

• Al

ert L

evel

1 is

the

new

nor

mal

. Th

ere

will

still

be re

stric

tions

in

plac

e at

this

leve

l (To

be

dete

rmin

ed a

t a la

ter d

ate)

.

13

For t

rust

ed in

form

atio

n on

CO

VID

-19,

ple

ase

visi

t

http

s://w

ww

.gov

.nl.c

a/co

vid-

19/

https://www.gov.nl.ca/covid-19/

P.O. Box 8700, St. John’s, NL, Canada A1B 4J6 709 729 5677 709 729 0943 www.gov.nl.ca

Government of Newfoundland and Labrador Department of Municipal Affairs and Environment

DOC/2020/01470

CIRCULAR TO MUNICIPALITIES AND LOCAL SERVIC DISTRICTS

On March 27, 2020, the Department of Municipal Affairs and Environment issued a circular to all municipalities and Local Service Districts for the purpose of providing clarity on local government operations during the COVID-19 pandemic. As we continue to address concerns around COVID-19, it is imperative that we all follow the measures outlined by the Chief Medical Officer of Health and the Department of Health and Community Services. As indicated in our earlier circular, local governments operate under specific legislation, including the Municipalities Act, various Cities’ Acts and the Municipal Elections Act. We would like to take this opportunity to provide further clarity on the issue of municipal council and LSD committee meetings. Municipal legislation requires that local governments hold a minimum number of meetings and also requires that the public be able to attend these meetings. The Department had previously recommended that public council meetings be temporarily postponed, unless necessary for critical operations. Government has since reviewed legislative timelines and wishes to advise Cities, Towns and Local Service Districts there will be no change to the legislative obligation to hold a minimum number of public council meetings. In so doing, we are recommending that local governments focus on critical operations and continue to minimize social contact and avoid larger gatherings of people, as per the direction of the Chief Medical Officer of Health and the Department of Health and Community Services. In the interest of public health, we are asking local governments to make every effort to conduct their public meetings online or by phone. Local Governments may conduct their public meetings through a live streaming, video conferencing or teleconferencing process, thereby avoiding physical attendance. Minutes must be completed for each public meeting. Examples of video conferencing include Facebook Live, Zoom, Microsoft Teams, Skype, Webex and Go To Meeting. Local governments can also contact their respective service provider for teleconferencing access. Local governments may choose which process they use, provided the public is given an opportunity to call in to the meeting and to listen to the proceedings.

P.O. Box 8700, St. John’s, NL, Canada A1B 4J6 709 729 5677 709 729 0943 www.gov.nl.ca

2

We would also encourage cities and towns to engage Municipalities Newfoundland and Labrador (MNL). MNL is working with their partners to support cities and towns that want to engage in video and teleconferencing as well as live streaming of meetings. Reach out to MNL if you would like to learn more about the low cost options they’ve come up with. You can reach them at [email protected]. In line with its ongoing efforts to assist all local governments, MNL has partnered with TELUS Business to support those communities that need to setup video/teleconferencing, live meeting broadcasts, and cloud-based technology solutions for working remotely and securely from home. Many of these products and services include a 90-day free trial. Municipalities or Local Service Districts interested in pursuing one of these opportunities should reach out to MNL’s Director of Programs, Bradley Power, at [email protected], or call 1-877-651-0275, extension 106. The Department appreciates the important work of our councils and would like to extend our sincere gratitude for your continued support and dedication to your communities during this extremely difficult time. If you have any further questions please contact the appropriate Regional Manager as listed below. Lori Evoy Eastern Region [email protected] 729-5020 Ed Goodyear Central Region [email protected] 256-1061 Holly Scott-Walsh Western/Labrador Region [email protected] 637-8010



tel:729-5020


tel:256-1061


tel:637-8010

Is m

ain

tain

ing

dis

tan

ce f

rom

oth

er

peo

ple

.

Stay

ing

at le

ast

6’ a

way

fro

m o

ther

p

eop

le le

ssen

s yo

ur

chan

ces

of

catc

hin

g C

OV

ID-1

9. T

hat

is b

ecau

se

wh

en s

om

eon

e co

ugh

s o

r sn

eeze

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ey

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y sm

all l

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id d

rop

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r n

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uth

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may

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viru

s.

CO

VID

-19

CO

NT

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ES T

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VO

LV

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OR

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AT

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FO

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AT

ION

YO

U C

AN

VIS

IT w

ww.g

ov.n

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ovid

-19,

PUBL

IC H

EA

LT

H A

GENC

Y OF

CA

NA

DA

AN

D T

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OR

LD

HE

AL

TH

OR

GA

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ION

.

WH

AT

IS C

OV

ID-1

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CO

VID

-19

is a

resp

irat

ory

tra

ct

infe

ctio

n, w

hic

h

mea

ns

that

mo

st o

f

the

sym

pto

ms

are

felt

in t

he

ches

t an

d

lun

gs.

If y

ou

are

exh

ibiti

ng

flu

-lik

e sy

mp

tom

s

such

as

feve

r, c

ou

gh o

r co

nge

stio

n:

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o n

ot

com

e to

wo

rk

•C

on

tact

yo

ur

sup

ervi

sor

•C

on

tact

yo

ur

Hu

man

Res

ou

rce

Dep

artm

ent

•U

se th

e se

lf-as

sess

men

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l at

ww

w.8

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alth

line.

ca

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AT

AR

E T

HE

SYM

PTO

MS?

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TIN

GS

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void

wh

en p

oss

ible

•M

aint

ain

sepa

ratio

n of

two

arm

leng

ths b

etw

een

peop

le•

Stag

ger

bre

aks

and

lun

ches

•C

on

du

ct m

eeti

ngs

in w

ork

are

as•

Use

ele

ctro

nic

dev

ices

, em

ail,

text

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o s

oci

al o

r p

ub

lic e

ven

ts

CLE

AN

YO

UR

SU

RFA

CES

D

ilute

d h

ou

seh

old

ble

ach

so

luti

on

s ca

n b

e u

sed

if a

pp

rop

riat

e fo

r th

e su

rfac

e.

Follo

w m

anu

fact

ure

r’s

inst

ruct

ion

s fo

r ap

plic

atio

n a

nd

pro

per

ven

tila

tio

n.

Ch

eck

to e

nsu

re t

he

pro

du

ct is

no

t p

ast

its

exp

irat

ion

dat

e.

Nev

er m

ix h

ou

seh

old

ble

ach

wit

h a

mm

on

ia o

r an

y o

ther

cle

anse

r.

Un

exp

ired

ho

use

ho

ld b

leac

h w

ill b

e ef

fect

ive

agai

nst

CO

VID

-19

wh

en p

rop

erly

dilu

ted

.M

ix a

new

dilu

ted

hous

ehol

d bl

each

solu

tion

ever

y 24

hou

rs.

Use

onl

y di

sinfe

ctan

ts th

at h

ave

a dr

ug id

entif

actio

n nu

mbe

r whi

ch is

an

8-di

git

num

ber t

hat c

onfir

ms i

t is a

ppro

ved

for u

se.

HO

W D

OES

CO

VID

-19

SP

REA

D?

•Th

e vi

rus

is t

ho

ugh

t to

sp

read

th

rou

gh r

esp

irat

ory

dro

ple

ts.

•R

esp

irat

ory

dro

ple

ts m

ay b

e p

rod

uce

d t

hro

ugh

a c

ou

gh o

r a s

nee

ze.

•Th

ese

resp

irat

ory

dro

ple

ts m

ay c

ause

vir

al t

ran

smis

sio

n f

rom

per

son

to

per

son

wh

en n

ear

on

e an

oth

er.

•Th

e re

spir

ato

ry d

rop

lets

may

als

o la

nd

on

clo

thin

g o

r o

ther

ob

ject

s.•

It m

ay b

e p

oss

ible

fo

r an

in

div

idu

al t

o c

on

trac

t C

OV

ID-1

9 b

y fi

rst

tou

chin

g a

surf

ace

or

ob

ject

th

at h

as t

he

viru

s o

n it

an

d t

hen

to

uch

ing

thei

r o

wn

mo

uth

, no

se o

r p

oss

ibly

th

eir

eyes

.•

May

tra

nsf

er f

rom

wo

rkin

g in

clo

se p

roxi

mit

y o

f ea

ch o

ther

.

HA

ND

WA

SHIN

G B

EST

PR

AC

TIC

ES

Wet

yo

ur

han

ds

wit

h c

lean

, ru

nn

ing

wat

er (

war

m o

r co

ld)

turn

off

th

e ta

p a

nd

ap

ply

so

ap;

Lath

er y

ou

r h

and

s b

y ru

bb

ing

them

to

geth

er w

ith

th

e so

ap.

Be

sure

to

lath

er t

he

bac

ks o

f yo

ur

han

ds,

bet

wee

n y

ou

r fi

nge

rs a

nd

un

der

yo

ur

nai

ls;

Scru

b y

ou

r h

and

s fo

r at

leas

t 20

sec

on

ds.

Rins

e ha

nds w

ell u

nder

cle

an, r

unni

ng w

ater

;

Dry

hand

s usin

g a

clea

n to

wel

or a

ir dr

ying

them

. Tur

n of

f tap

s with

a p

aper

tow

el.

If ha

nds a

re n

ot v

isibl

y di

rty,

alc

ohol

bas

ed h

and

sani

tizer

can

be

used

in p

lace

of s

oap.

Wat

ch fo

r tw

o or

mor

e of

thes

e sy

mp

tom

s:

•Fe

ver o

r sig

ns*

•C

ou

gh•

Head

ache

∗ (Ch

ills,

swea

ts, m

uscl

e ac

hes,

ligh

thea

dedn

ess)

CA

N C

OV

ID-1

9 S

UR

VIV

E O

N A

SU

RFA

CE?

The

life

span

of t

he v

irus w

hile

out

side

of th

e bo

dy is

unk

now

n.

Oth

er h

uman

cor

onav

iruse

s can

live

on

cont

amin

ated

surf

aces

for u

p to

7 d

ays.

With

pro

per c

lean

ing

proc

edur

es, v

iruse

s pre

sent

on

surf

aces

can

be

kille

d. F

or

guid

ance

on

prop

er c

lean

ing

proc

edur

es, p

leas

e vi

sit w

ww

.gov

.nl.c

a/co

vid-

19

If y

ou

dev

elo

p a

ny o

f the

se s

ign

s ge

t m

ed

ical

atte

nti

on

imm

ed

iate

ly. E

mer

gen

cy w

arn

ing

sign

s in

clu

de*

: •

Diffi

cult

y b

reat

hin

g o

r sh

ort

nes

s o

f b

reat

h

•P

ers

iste

nt

pai

n o

r p

ress

ure

in t

he

ches

t•

New

co

nfu

sio

n o

r in

abili

ty t

o a

rou

se•

Blu

ish

lip

s o

r fa

ce

This

list

is n

ot

all i

ncl

usi

ve. P

leas

e co

nsu

lt y

ou

rm

edic

al p

rovi

der

fo

r an

y o

ther

sym

pto

ms

that

ar

e se

vere

or

con

cern

ing.

PER

SON

AL

PR

OTE

CTI

VE

EQU

IPM

ENT

In

ad

dit

ion

to

cu

rren

t P

PE

req

uir

emen

ts a

nd

sim

ilar

pro

tect

ion

s for

you

r job

:

•co

nsid

er w

earin

g a

non-

med

ical

mas

k w

hen

phys

ical

dist

anci

ng o

r bar

riers

are

not p

ossib

le. C

are

mus

t be

take

n w

hen

putt

ing

on a

nd ta

king

off

mas

ksto

pre

vent

con

tam

inat

ion.

•st

ora

ge o

f p

erso

nal

gea

r su

ch a

s ja

cket

s, v

ests

an

d r

ain

gea

r ar

e n

ot

per

mitt

ed

on

-sit

e u

nle

ss s

tore

d in

a lo

cati

on

wh

ere

con

tact

wit

h in

div

idu

als

is n

ot

po

ssib

le

(an

infe

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Promote pt3ypiQql qjptqnQjng (keeping a distance of 2 metresfrom others), which is one of the most effective ways to reducethe spread ofillness.

If possible, reduce allphysical contact by enabling telework(e.gwork from home, use of email and teleconferencing)

Adopt a contact-less business model(e.g., drive-through,delivery, curbside pickup)

Establish 2 metre separation between employees and/or clients(e.g., desks, workstations, restaurant tables, or in meetingrooms)

Avoid multi-person meetings by using video conferencingtechnology where possible

Restrict occupant capacity of indoor spaces to reduce crowding

In narrow hallways or aisles, encourage unidirectionaltravelwhere possible

Use visual cues to encourage 2 metre distance(e.g., accessiblesignage, floor markings)

Reinforce general practices to maintain physical distancing, suchas avoiding greetings like handshakes

Identify a space where employees or clients can be isolated fromothers if they develop symptoms and are not able to leave thefacility

https://www.ca nada .ca/en/pu bbc-health/se rvices/d iseases/2019-novel-co ronavirus-infection/guida ncedocu ments/risk-informed-decision-ma king-workplaces-businesses-covid-19-pa ndemic.html#al