BOARD OF DIRECTORS

MEETING AGENDA

Wednesday, December 19, 2018

10:00 AM – 12:00 PM TAB

1. CALL TO ORDER Kevin Gay

2. APPROVAL OF THE MINUTES Kevin Gay 1

3. CHAIRMANS REPORT Kevin Gay 2

Introduction of Donna Orender

4. CEO REPORT Joe Peppers

AT&T Positivity Project Presentation

5. FINANCE COMMITTEE REPORT Tyra Tutor 3

Financial Report- September 30, 2018

Financial Report- October 31, 2018

6. GOVERNANCE COMMITTEE REPORT Dr. Barbara Darby 4

Work Plan Update

7. NEW BUSINESS (open for public comments prior to vote)

Action Item- Healthy Families Mary Nash 5

Contract Amendment

8. PRESENTATION

Don’t Miss A Beat Performance Gwen Owens

9. COMMENTS FROM THE BOARD

10. PUBLIC COMMENTS

11. ADJOURN

Next Regular Board Meeting: January 16, 2019 10:00 a.m.

Kids Hope Alliance The Jacksonville Partnership for Children, Youth and Families

1095 A. Philip Randolph Blvd. Jacksonville, FL 32206

Board Meeting Minutes

Meeting Information Date: November 28, 2018 Location: 1095 A. Philip Randolph Blvd. 1st floor, Multipurpose Room

Board Member Attendance

N Kevin Gay- Chair N Tyra Tutor

Y Dr. Barbara Darby Y Dr. Marvin Wells

Y Rebekah Davis

Y Dr. Nat Glover-Vice Chair

Advisory: Jackie Simmons, Duval County Public Schools; Elizabeth Webb, the Office of the Public Defender; Lisa Page, the Office of the State Attorney

OCG: Lawsikia Hodges

City Staff: Dawn Lockhart, Dr. Johnny Gaffney KHA Staff: Joe Peppers, Delores Williams, Dr. Jennifer Blalock, Adam Miller, Cynthia Nixon, Debbie Verges, Kenneth Darity, Tyrica Young, Sylvester Pinckney, Jerelyn Allen, Mary Nash, Lisette Maldonado, Lenora Wilson, Dae Lynn Helm, Ruth Waters, Lucy Farley, Chris McNeilly, Rodger Belcher, Katoia Wilkins and Mari Ganues, Sherrill Hensley, Gisette Moscoso.

Guest: 11.28.18 Guest Sign in.pdf

Agenda Items Action/Outcome

CALL TO ORDER Dr. Nathaniel Glover called the meeting to order at 10:00 am.

Dr. Glover thanked everyone for attending. Dr. Glover stated that comment cards are available for anyone wishing to speak to an item or for general comments at the conclusion of the meeting.

APPROVAL OF THE MINUTES

Dr. Glover asked for a motion to approve the minutes from the October

30th meeting. Dr. Darby made the motion to approve with clerical changes

and Ms. Davis seconded the motion. Dr. Glover opened the floor for

discussion and public comments. With none being heard Dr. Glover asked

all in favor to signify by the sign of “aye”. All were in favor and the motion

passed.

CHAIRMAN’S REPORT

Dr. Glover hoped everyone had a wonderful Thanksgiving and proceeded

to talk about the Essential Services Launch that took place on November 7th

at FCSJ Downtown Campus.

It was a great success and had a tremendous turnout.

Dr. Glover turned the floor over to Joe Peppers to give his CEO report.

CEO REPORT

Mr. Peppers said he was very thankful for the partnerships and for his

KHA team. Mr. Peppers said he will be spending a lot of time over the next

quarter meeting with staff and partners. Mr. Peppers mentioned that he

meets with his Sr. Directors each Monday and has set up meetings with the

Directors of each Essential Services category to get their feedback. Mr.

Peppers asked that everyone direct their attention to the slide presentation.

The slide consisted KHA staff participation in community events put on by

our partners. Mr. Peppers hopes to have picture for every board meeting to

showcase our partners and all the work that they do. Building relationships

with the youth is at the forefront of what we do.

The Essential Services Plan Launch that took place on Nov. 7th at 2 pm at

FSCJ Downtown was even better than he thought. Mr. Peppers thanked the

president of the Mayors Young Leaders Advisory Council for speaking and

doing such a good job.

Other items Mr. Peppers addressed were staff birthdays and anniversaries

Dr. Glover turned the floor over to Dr. Darby to give the Governance

Committee Report.

GOVERNANCE COMMITTEE REPORT

Dr. Darby committee met on Nov. 5th. Dr. Darby went over the Governance

Committee timeline and discussed the work plan tracker. Dr. Darby

briefly touched on documents still under review by the committee and

hope to have something firm to present to the board soon. Dr. Darby stated

the Governance Committee took action on three of the items being

presented today and she will make the motion for them as we move

through the agenda.

NEW BUSINESS ACTION ITEM

Adam Miller introduced Grants Framework

The Board is asked to approve and implement the framework document

ACTION ITEM ACTION ITEM

to guide the solutions of all future grants that Kids Hope Alliance applies

for and enters into. Dr. Darby made the motion and Dr. Glover seconded it.

Dr. Glover opened the floor for discussion and public comments.

With no other comments being heard, Dr. Glover asked all in favor to

signify by the sign of “aye”. All were in favor and the motion passed.

Dr. Jennifer Blalock Parents Who Lead Memoranda of understanding

The Board is asked to authorize the Kids Hope Alliance to enter into a

Memoranda of Understanding with the Jacksonville Public Fund,

Duval county Public Schools and Jacksonville Public Library. Dr.

Blalock stated that this program is a national best practice model and

is used by the League of Cities. The program intentions are to

elevate and provide trainings to parents to be leaders in their

community. Twenty one parents were selected and sixteen of them

are still in the program.

Dr. Darby moved the item and Dr. Glover seconded it. Dr. Glover opened

the floor for further discussion and public comments. With no other

comments being heard Dr. Glover asked all in favor to signify by the sign of

“aye”. All were in favor and the motion passed.

Adam Miller introduced Intra-Agency Liaisons

The Board is asked to approve the Kids Hope Alliance Intra-Agency Liaison

as required by the Ordinance. Mr. Miller stated that Kids Hope Alliance

has selected staff that will be participate in meeting and or events on behalf

of Kids Hope Alliance and bring back that information to be disseminated.

Dr. Darby made the motion and Ms. Davis seconded it. Dr. Glover opened

the floor for discussion and public comments. With none being heard, Dr.

Glover asked all in favor to signify by the sign of “aye”. All were in favor

and the motion passed.

Partner Presentations

Katie Bakewell from NLP Logix gave a snap shot of the Risk Index. The risk Index allows for measuring risk factors at a neighborhood level. Ms. Bakewell talked about how the Risk Index can be used and the Risk Index tools. The information is gathered from several sources such as, US Census Bureau, Department of Education and Juvenile Justice, US Department of Agriculture, JSO and Early Learning Coalition, With this data they can determine which neighborhoods are at greater risk

than others, the number of services provided in that neighborhood and the type of services/programs in that area. The Rick Index allows for better communication on youth issues and improve decision making about what programs will be beneficial and in which areas. The Risk Index is presented as an interactive Tableau dashboard that allows slicing the date in a variety of ways. Ms. Bakewell sated that she can train anyone who wishes to see the program through the request from Kids Hope Alliance management. There was discussion on who provides the information to NLP Logix. Interpretation of the data being presented and how often the information is updated in the system. Dr. Wells asked for clarity on the housing information. Is it rent or mortgage and can it be sorted by district. Ms. Bakewell stated it was all inclusive and she could possibly get it by district. NLP Risk Index PowerPoint for November 2018 Board Meeting (2).pdf

COMMENTS

Rena Coughlin from Non Profits Center made comments Michelle Braun of United Way made comments. Dr. Darby asked for an update on the Stop the Violence Mini grant awards. Dr. Glover reminded the board that the next Board Meeting will be on December 19th at 10 am.

ADJOURN With no other comments being heard the meeting was adjourned at 11:30 a.m.

1

Governance Committee Work Plan:

Youth Travel Trust:

Due: Finalized Recommendations December Committee

Meeting

o Review Policies & Procedures

o Review Ordinance & Eligibility

o Marketing & Communications Strategy

o Create Recommendations for Changes

Memorandum of Understanding: Parents Who Lead:

Due: Finalized Recommendations for November Board Meeting

o Review Ordinance on Entering into MOUs

o Essential Services Category

o Metrics & Evaluation

o Draft Policy & Strategy for MOUs

CEO Performance Evaluation Framework & Process:

Due: Discussion at November Board Meeting

o Review JCC Evaluation Process

o Dr. Darby to consult with COJ Employee Services

o Review City’s Evaluation Process

o Recommend Kids Hope Alliance Framework & Process

Board By-Laws:

Due: Discussion at November Board Meeting

o Update with recommendations from Committee

o Review with Office of General Counsel

Board Ethics Workshop:

Due: December Board Meeting

o Research City & State Policies

o Create Annual Review Process with City Ethics & OGC

2

Grants Framework& Policy:

Due: Approve at November Board Meeting

o Obtain Board Member Input on Board’s Grant Policy

o Draft Framework for Grants Strategy

Legislative Review of Kids Hope Alliance Ordinance:

Due: January

o Review Kids Hope Alliance Ordinance, Ch. 77

o Create recommendation of legislative changes, including

Youth Travel Trust Fund

Interactions with City Agencies & Community Organizations:

Due: Approve at November Board Meeting

o Research Ordinance Requirements

o Create Board Policy & Procedure for Interacting &

Partnering with City Departments and Organizations

Review of old Jacksonville Children’s Commission Board Policies:

Due: January

o Review Jacksonville Children’s Commission Board Policies

o Recommendation of New Kids Hope Alliance Board Policies

& Procedures

Outline: Chief Executive Officer Authority:

Due: December Committee Meeting

o Review Chief Executive Officer’s Authority in Ordinance

o Create Outline of Board Authority and CEO Authority

Board Self-Evaluation:

Due: December Board Meeting

o Create Template & Process for Board Self-Evaluation

o Assist Board Members in Conducting Evaluations

o Board Teambuilding Exercise & Personal Reflection

Kids Hope Alliance Governance Committee Work Plan Progress:

Action Item: Review & Approval of OGC(when applicable):

Kids Hope Alliance Administration:

Governance Committee:

Kids Hope Alliance Board of Directors:

Youth Travel Trust Fund

October 1, 2018

October 1, 2018

October 1, 2018

January 2019

MOU Review Framework

October 1, 2018

October 1, 2018

October 1, 2018

November 28, 2018

Program Evaluation Framework:

CEO Performance Review Process

December 2018

December 2018

December 3, 2018

Kids Hope Alliance By-Laws

December 2018

December 2018

Board Ethics Review

November 5, 2018

November 5, 2018

November 5, 2018

January 2019

Grants Framework

November 5, 2018

November 5, 2018

November 5, 2018

November 28, 2018

Intra-Agency Liaisons

October 2018 October 2018 November 5, 2018

November 28, 2018

Review of JCC Policies

KHA Ordinance Review

Outline of CEO Authority

Board Self-Evaluation

BOARD ACTION ITEM

HEALTHY FAMILIES JACKSONVILLE CONTRACT AMENDMENT FOR 2018/2019

FINANCE COMMITTEE: 12/5/2018

BOARD MEETING DATE: 12/19/2018

TO: KIDS HOPE ALLIANCE (KHA) BOARD OF DIRECTORS

FROM: JOSEPH PEPPERS, CEO, KIDS HOPE ALLIANCE

REQUESTED ACTION:

The Board is asked to authorize the following actions:

1. Approve Contract Amendment #7 between the Ounce of Prevention Fund of Florida and the Kids Hope

Alliance reflecting a change in the organizational structure by moving the Program Manager from under

the Kids Hope Alliance to the Northeast Florida Healthy Start Coalition.

2. Approve Contract Amendment #3 between the Kids Hope Alliance and the Northeast Florida Healthy Start Coalition to reflect the same organizational structure change as made in the Ounce contract.

3. Authorize the CEO to execute the final contract amendments on behalf of the Kids Hope Alliance.

NARRATIVE:

Healthy Families is an evidenced based, voluntary home visiting program that is proven to prevent child

abuse/neglect and improve outcomes for Florida’s highest risk families.

The Healthy Families Jacksonville contract, through the Ounce of Prevention Fund of Florida and a City of Jacksonville match, provides funding in the amount of $2,135,000.00 to operate the Healthy Families Jacksonville program.

This amendment would move the Program Manager position under the NEFHSC subcontract and maintain positions at KHA that oversee compliance and quality under the Healthy Families America model and Healthy Families Florida specific policies and procedures. KHA would continue to be the lead agency and the direct contact with HFF. These changes would create a more effective model for Jacksonville in that a unified APM and PM under one organization would result in a more unified vision, culture and accountability for staff and thus more positive outcomes for families served.

FISCAL IMPACT: No change to the overall program budget.

PROGRAMMATIC IMPACT: Movement of the Program Manager position from KHA to the NEFHSC.

GOVERNANCE/PROGRAM IMPACT: Needs Kids Hope Alliance Board Approval

OPTIONS: 1. Vote to approve recommendation. 2. Decline to approve recommendation.

STAFF RECOMMENDATION: Staff recommends approval.