Board of County CommissionersBoard of County Commissioners

Allen County, OhioAllen County, Ohio

Tuesday, May 1st, 2001

Presented By: Stephen M. Kayatin, Sanitary Engineer

Ryan Rase, Business Manager

Overview of Tonight’s Meeting

1. Review the Objective of Tonight’s Meeting.

2. Review the History of the Project.

3. Review the Proposed Water Layout.

4. Review Statutory Procedure for Completion of Project.

5. Review Costs to Property Owners.

6. Review the Tentative Project Schedule.

7. Questions and Answer session.

Meeting Objective:

A. This project consists of providing water service to approximately 49 property owners in an area known as the Berryman Addition (servicing Crayton, Western Ohio, Berryman, and Arcadia). This meeting will provide for public participation on the consideration of the detailed planning assessment. Discussion items will include the cost to develop plans, possible water line locations, estimated cost for construction, estimated project schedules, and direct costs to the property owner.

Berryman Project History1. Informational Meeting held at Shawnee Township

Building after receiving petition from property owners.

2. Income Survey was completed to determine whether a CDBG grant could be applied for.

3. CDBG – Application was completed by Allen County Sanitary Engineering Department and submitted in 1998 and 1999. Both applications were refused.

4. Allen County Commissioners again receive calls and letters requesting informational meeting to be held concerning project.

5. Informational Meeting held to discuss alternatives for waterline project.

6. Tonight – Detailed Planning Assessment (DPA) Hearing.

7-16-97

11-05-97

05-01-98 and

05-01-99

All of 2000

12-06-00

5-01-01

Existing Waterline

Proposed Waterline

Arcadia Ave.

Berry

man Blvd.

Wes

tern O

hio Ave

. C

rayt

on A

ve.

Garden Blvd.

Statutory Procedure for Completion of the Project

A. Conduct Detailed Planning Assessment (DPA) Hearing.B. Legislation approving DPA.

C. Complete construction plans.

D. Finalize DPA costs, and mail billings to property owners.

E. Conduct a Construction Assessment Hearing.

F. Five day wait for written objections.

G. Respond to all written objections.

H. Ten day wait for filing of all appeals to Probate Court.

I. Settle all appeals.

K. Complete construction of the project.L. Finalize cost of construction and mail billings to property owners.M. Notify property owners to connect to project.N. Certify assessments to the tax duplicate of the property owners.

J. Proceed to the construction of the project.

Statutory Procedure:Statutory Procedure:1. Ohio Revised Code Chapter 6103 Assessment District:1. Ohio Revised Code Chapter 6103 Assessment District:

Cost to Property Owners

DPA – 5 year assessment with interest:Preparation of plans $18,000.00Soil Investigation N/AMiscellaneous Expense $ 3,000.00Interest during design $ 850.00

Total DPA Cost $21,850.00

Cost to Property Owners:Using 49 Property Owners(DPA=$21,850.00) divided by 49 = $445.92 per property ownerThis amount may be paid upfront or may be placed on your PropertyTaxes for 5 years with interest.

1. Estimated DPA

Cost to Property Owners (continued)

CA – 20 year assessment with interest:Construction Cost $190,822.50Administrative and Inspection $ 17,050.00Easements Not ApplicablePermits $ 450.00Miscellaneous $ 500.00Contingency (10% Construction Cost) $ 19,082.50Interest during construction $ 10,500.00Bond Issuance $ 4,000.00Total CA cost $242,405.00

Cost to Property Owners:Using 49 Property Owners(CA=$242,405.00) divided by 49 = $4,947.04 per property ownerThis amount may be paid upfront or may be placed on your PropertyTaxes for 20 years with interest. Approximate annual cost will be $400.00 per year.

2. Estimated CA (Construction Assessment)

Costs to Property Owner (continued)

a.) On Lot Cost – Property Owners will be responsible for the cost to separate their water systems and running a new lateral. Estimated cost $450.00 - $1,000.00

Note: The well may be used for watering lawns or other uses, but must be separated according to the Allen County Health Department Requirements.

b.) City of Lima Tapping Cost:

i) $701.00 for a curb side meter with the option of running PVC service from meter to house. This fee must be paid in cash at the time of application for connection.

ii) $622.00 for an indoor meter with remote meter. The customer would be required to run copper service from the house. This fee must be paid in cash at the time of application for connection.

3. Miscellaneous Non-Assessed Cost to Property Owners

Costs to Property Owner (continued)

Once a property owner has connected to the waterline he or she can expect to receive a monthly water bill.

The breakdown of the City of Lima rates is listed below:

Water Quantity per Month Quantity

Water Cost per Month

First 300 cubic feet $10.06

Next 3,700 cubic feet $12.36 per 1,000 cubic feet

Next 196,000 cubic feet $10.49 per 1,000 cubic feet

Next 300,000 cubic feet $9.54 per 1,000 cubic feet

Over 500,000 cubic feet $8.64 per 1,000 cubic feet

4. Monthly cost of water

Note: Estimated Annual Cost of water including assessment and water bill will be approximately $650.00 per year or $54.00 per month.

Tentative Project Schedule

Statutory Process:

1. Informational Meeting 12-06-002. Detailed Planning Assessment (DPA) Hearing 05-01-013. DPA Billing 10-01-014. Construction Assessment (CA) Hearing 11-01-015. Bid Project 02-01-026. Begin Construction 04-01-027. Complete Construction 07-01-028. CA Billing 12-20-02

Questions ??????