board of commissioners of december 16, 2013 minutes/2013/… · newberry, mi 49868 tele...

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ALGER COUNTY BOARD OF COMMISSIONERS REGULAR BOARD MEETING

December 16, 2013

Minutes are subject to corrections and approval

Pursuant to recess, the Alger County Board of Commissioners convened in the conference room of the county

building at 4:00 p.m. on the above date.

The meeting was called to order by Chairman Doucette with the following Commissioners present:

Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Absent – Commissioner Mattson.

The board of commissioners said the Pledge of Allegiance.

Public comment session was open. There was no public comment from the floor; thus, the public comment

session was closed.

On a motion by Commissioner VanLandschoot and seconded by Commissioner Pullen to approve the agenda as

presented. Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette.

Nays – none. Absent – Commissioner Mattson.

On a motion by Commissioner Rondeau and seconded by Commissioner VanLandschoot to approve the

Committee of the Whole meeting minutes of November 11, 2013, the Regular Board of Commissioners meeting minutes of

November 18, 2013, the Special Board of Commissioners meeting minutes of November 20, 2013, and the Committee of

the Whole meeting minutes of December 9, 2013. Motion carried by the following vote: Ayes – Commissioners Pullen,

Rondeau, VanLandschoot, and Doucette. Nays – none. Absent – Commissioner Mattson.

There was discussion on the Luce County Contract for the renting of inmate bed space. On a motion by

Commissioner Pullen and seconded by Commissioner VanLandschoot to approve the following contract pending Luce

County’s approval of the contract at their board meeting on December 17, 2013:

Kevin R. Erickson – Sheriff John G. Cischke - Undersheriff ——

Luce County Government Building Newberry, MI 49868 Tele (906)293-8431 FAX (906)293-3581

December 6, 2013

To: Alger County Sheriff’s Office RE: Contract for Prisoner Housing This contract is between the County of Luce and the County of Alger for the housing of inmates, entered on this 1st day of January, 2014. DURATION: This contract shall remain in effect for the term of 12 months, commencing on January 1, 2014 and terminating on December 31, 2014, subject to prior termination provided elsewhere in this agreement. TERMINATION: This contract may be terminated by agreement of both Counties if there is no longer a need of services in this contract, program changes, changes in laws, rules and regulations or lack of funding. Either County may cancel this contract by giving written notice of such with at least 30 days’ notice prior to the date of cancellation. CONTRACT OF BED SPACE: In regards to Luce County reserving 6 beds from Alger County and incarcerating 6 County inmates under the terms of this contract between the Counties of Luce and Alger for the housing of inmates dated, January 1, 2014.

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CONTRACT OF BED SPACE CONTINUED: The County of Luce agrees to pay the County of Alger at a rate of $30.00 per day per bed. The above per day per bed amount shall be paid to the County of Alger, without regard as to whether or not the actual number of Luce County inmates is less than 6. In addition, the County of Luce may utilize all or part of the remaining available Alger County Jail Facility bed space on a call basis only. The County of Luce agrees to pay the rate of $30.00 per bed per day for each bed utilized over the 6 reserved beds. MEDICAL FEES: The boarding rate of $30.00 per bed per day includes routine prisoner incarceration costs, including psychological and physical screening and classification at booking time by the Alger County Jail. Any additional medical needs deemed necessary by the Alger County Correctional Jail shall be paid by the County of Luce. This is to include, but is not limited to prescriptions, hospitalizations, tests, laboratory, ambulance service, emergency room visits, dental and optical services. Prior to any off site, non-emergency medical treatment for Luce County inmates, the treatment must first be approved by Luce County and be recommended by the Alger County Correctional Healthcare Companies. TYPES OF QUALIFIED INMATES: The County of Alger will house those inmates which fall between low and high security risk using the Additive Classification System. Any inmate outside of these perimeters including inmates in Maximum Security Classifications or highly disruptive states will be discussed between both Luce and Alger Counties. If an inmate housed in the Alger County Jail causes unusual staffing requirements or damages, costs associated with such care will be discussed between both Counties to seek resolution. Resolution may include removal of the inmate from the facility, reimbursement of costs or both. TRANSPORTATION: Transportation of Luce County inmates to and from the Alger County Correctional Facility for court proceedings etc. will be the responsibility of the County of Luce. The County of Alger may cooperate as long as it does not cause an overtime or short staffing issue with the Alger County Correctional Facility. COMMUNITY CORRECTIONS ELIGIBILITY: Inmates classified and sentenced who become eligible for Community Corrections services may work on the Community Corrections program if all eligibility requirements are met. Monies earned from the Community Corrections program will remain with the Central U.P. Community Corrections program. SCHEDULE OF PAYMENTS: The County of Luce agrees to pay the County of Alger for contract lodgings, quarterly, for the lodging of contract inmates according to the following schedule. January 1, 2014 $16,425.00 April 1, 2014 $16,425.00 July 1, 2014 $16,425.00 October 1, 2014 $16,425.00 CHOICE OF LAW: This agreement and its performance shall be construed in accordance with and governed by the laws of the State of Michigan. INTEGRATION: This contract contains the complete, final, and exclusive agreement between the parties.

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SIGNATURES: ____________________________ LUCE COUNTY SHERIFF DATE_________________ ____________________________ LUCE COUNTY BOARD MEMBER DATE_________________ ____________________________ ALGER COUNTY SHERIFF DATE_________________ ____________________________ ALGER COUNTY BOARD MEMBER DATE_________________ Respectfully Submitted, John Cischke, Luce County Undersheriff

Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays –

none. Absent – Commissioner Mattson.

There was discussion on the hiring of a part-time employee at the sheriff’s department to a full time employee.

There was discussion about the hiring freeze that the county presently has. Commissioner Rondeau said that he would like

to see the board wait six months before they hire a full time person. The sheriff explained why he needs a trained full time

employee. There was also discussion on adding a full time person for the count regarding Obamacare. Commissioner

Rondeau said that he would like more discussion on the hiring freeze. On a motion by Commissioner Pullen and seconded

by Commissioner VanLandschoot to temporarily lift the hiring freeze to authorize the sheriff to make one part-time

position into a full time position pending the Luce County contract being approved by their board. Commissioner

VanLandschoot stated that they are to give the board a quarterly report. Motion carried by the following vote: Ayes –

Commissioners Pullen, VanLandschoot, and Doucette. Nays – Commissioner Rondeau. Absent – Commissioner Mattson.

On a motion by Commissioner Pullen and seconded by Commissioner VanLandschoot to follow the consensus of

the committee of the whole and to temporarily lift the hiring freeze to authorize the hiring of a part-time employee for the

circuit court. Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and

Doucette. Nays – none. Absent – Commissioner Mattson. It was discussed that their proposal is to share the employee

with Schoolcraft County until Karen Gurski retires. After that she would become a part-time employee with Alger County

splitting 29 hours between circuit court and district court. With the proposal beginning January 1, 2014 through June 30,

2014, the part-time employee will be hired to be trained as a court reporter by existing circuit court staff to work eight hours

per week at the rate of $15 per hour. This employee will cover Alger County court hearings (motion days) and will receive

the necessary additional training of producing paperwork and typing transcripts in the circuit court office in Manistique.

This person will apply for temporary certification to enable them to work in court while studying for full certification. This

same person will also be working as a part-time Schoolcraft County employee at eight hours per week at the rate of $15 per

hour paid by Schoolcraft County to cover the court reporting services in Manistique under the same set of circumstances.

On July 1, 2014 is when this trained person will assume the Alger County Circuit/District court reporting position with any

non-court time to be spent as part of the District Court staff with no further ties to Schoolcraft County. In the case of

extraordinary circumstances for jury trials, Judge Carmody shall adjust the hours to accommodate those special court

duties, with an eye to ensuring that the position does not exceed 29 hours per week. Judge Carmody and Judge Luoma

would discuss with the board about the hours and method of payment for the position within the coming months in

preparation for the June 30, 2014 vacancy.

On a motion by Commissioner Pullen and seconded by Commissioner VanLandschoot to authorize two letters of

support pending Commissioner Doucette’s and the county clerk’s review of the letters for the Alger County Conservation

District. Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette.

Nays – none. Absent – Commissioner Mattson.

There was discussion on the CWPP (Community Wildfire Protection Plan) contract with WFA (Wildland Fire

Associates LLP). On a motion by Commissioner Rondeau and seconded by Commissioner VanLandschoot to approve the

following Alger County Community Wildfire Protection Planning Project, 2014 in the amount of $50,000 and the 911 GIS

information in the amount of $750:

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On a motion by Commissioner Rondeau and seconded by Commissioner VanLandschoot to authorize the treasurer

to submit the request for 100% payment from the National Forest Revenues. Motion carried by the following vote: Ayes –

Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays – none. Absent – Commissioner Mattson.

On a motion by Commissioner VanLandschoot and seconded by Commissioner Pullen to authorize deferring the

loan payment for 2013 for the building department for the repayment to the DTR (Delinquent Tax Revolving) Fund. The

total amount of $9,494.56 is to be spread over 2014, 2015, and 2016 in the amount of $3,164.86 per year. Motion carried

by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays – none. Absent –

Commissioner Mattson.

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On a motion by Commissioner Pullen and seconded by Commissioner Rondeau to approve the 2.5% COLA (cost

of living adjustment) payment to Joan Pelletier, Vivian Hakkola, Ethel Holmquist, and Vivian Rousseau. Motion carried

by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays – none. Absent –

Commissioner Mattson.

On a motion by Commissioner Pullen and seconded by Commissioner VanLandschoot to approve the following

2014 general fund revenues in the amount of $3,617,077.70:

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On a motion by Commissioner VanLandschoot and seconded by Commissioner Rondeau to approve the following

2014 general fund expenditures in the amount of $3,617,077.70:

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On a motion by Commissioner VanLandschoot and seconded by Commissioner Pullen to approve the following

2014 fund revenues in the amount of $3,295,577.00:

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On a motion by Commissioner Pullen and seconded by Commissioner VanLandschoot to approve the following

2014 fund expenditures in the amount of $3,295,577.00:

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Old business was next. There was none.

On a motion by Commissioner VanLandschoot and seconded by Commissioner Pullen to authorize payment to

NorthCare Network for their substance abuse appropriation in the amount of $10,254. The monies are to come from their

appropriation (101-631-969.000). Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau,

VanLandschoot, and Doucette. Nays – none. Absent – Commissioner Mattson.

Board bills were next. On a motion by Commissioner Pullen and seconded by Commissioner Rondeau to approve

payment of all of the board bills as recommended at the committee of the whole. Motion carried by the following vote:

Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays – none. Absent – Commissioner Mattson.

On a motion by Commissioner VanLandschoot and seconded by Commissioner Rondeau to approve the financial

reports for all funds. A full 30-page report is available upon request with the treasurer. Motion carried by the following

vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays – none. Absent – Commissioner

Mattson.

On a motion by Commissioner VanLandschoot and seconded by Commissioner Pullen to authorize the treasurer to

transfer and amend the following revenues:

REVENUE AMENDMENTS AND TRANSFERS

A. Authorize the treasurer to amend the revenues in reimbursements in the amount of $6,893

B. Authorize the treasurer to transfer $6,893 from the debt elimination budget into the Building Department Fund #249

C. Authorize the treasurer to transfer $8,000 for repayment of loan from the Register of Deeds Fund #256 to the

DTR Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays –


On a motion by Commissioner VanLandschoot and seconded by Commissioner Rondeau to authorize the clerk to

amend the following expenditures:

EXPENDITURE AMENDMENTS AND TRANSFERS

A. Authorize the clerk to transfer $5,594.62 from the treasurer’s budget into the circuit court budget

B. Authorize the clerk to transfer $1,220 from the treasurer’s budget into the attorneys/consultants budget

C. Authorize the clerk to transfer $1,308.83 from the treasurer’s budget into the building and grounds budget

D. Authorize the clerk to amend the expenditures in debt elimination budget in the amount of $6,893 Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and Doucette. Nays –


There were no miscellaneous items.

There were no resolutions.

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Committee reports were next. Commissioner VanLandschoot discussed a meeting with AAA (Area Agency for

Aging Council), and that he will be attending meetings with AMCAB (Alger-Marquette Community Action Board) and

DHS (Department of Human Services). Commissioner Rondeau said that he went to a meeting with the Alger Soil

Conservation District. Commissioner Pullen said that she wanted the minutes for when the hiring freeze was authorized.

Commissioner Doucette discussed going to Lansing for MAC (Michigan Association of Counties). He discussed a meeting

at MAC for commissioners to go from a two-year term to a four-year term. He discussed the transportation committee

meeting on increasing a state tax. He discussed that an election is coming up soon and that there will probably be

something on the ballot about personal property tax. He discussed this at length. He discussed mental health issues and the

funding for mental health.

There was no new correspondence.

Board comments were next. Commissioner Pullen discussed Pathways and a RFP (Request for Proposal) for the

Alger Parks and Recreation. Commissioner Rondeau asked about getting the GIS information from 911 regarding the

Alger County Soil Conservation District. Commissioner VanLandschoot said that he should have a final report on the

AMCAB housing. Commissioner Doucette said that the Organizational meeting is set for January 6, 2014 at 4:00 p.m. He

also discussed a phone conversation with the interim City Manager Judy Akkala and that they needed to have two

commissioners for the Industrial Park committee. He discussed other committee meetings and for the board to think about

what committees they would like to be on. Commissioner Rondeau discussed the U.S. Forest Service Law Enforcement

Officer ticketing a person for putting a bird feeder up on a tree while deer hunting. There was more discussion on this

Officer. The board said that they accept and appreciates the note from the family of Don Sandstrom. Commissioner

Doucette wanted to tell everyone to have a Happy Holidays and thanked them for all of the hard work that they do. There

were no other board comments.

Staff comments were next. The undersheriff said Merry Christmas and Happy New Year to everyone. There were

no other staff comments.

Public comment session was open. There was no public comment from the floor; thus, the public comment

session was closed.

It was moved by Commissioner Rondeau and seconded by Commissioner VanLandschoot to adjourn the meeting

at 5:54 p.m. Motion carried by the following vote: Ayes – Commissioners Pullen, Rondeau, VanLandschoot, and

Doucette. Nays – none. Absent – Commissioner Mattson.

_______________________________________ _______________________________________ Jerry Doucette, Chairman Mary Ann Froberg Alger County Board of Commissioners Alger County Clerk

board of commissioners of december 16, 2013 minutes/2013/… · newberry, mi 49868 tele...

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