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Posted Date & Time: December 15, 2017; 1:52 pm By: MM

Notes: At 6:00 p.m., an executive session will be held regarding attorney-client matters pursuant to RSMo 610.021(1) and documents related to negotiated contract matters pursuant to RSMo 610.021(12).

BOARD OF ALDERMEN Regular Meeting Agenda

CITY OF PARKVILLE, MISSOURI Tuesday, December 19, 2017 7:00 pm

City Hall Boardroom

Next numbers: Bill No. 2966 / Ord. No. 2929

1. CALL TO ORDER

A. Roll CallB. Pledge of Allegiance

2. CITIZEN INPUT

3. CONSENT AGENDA

A. Approve the minutes for the December 5, 2017, regular meetingB. Approve the minutes for the December 5, 2017, work sessionC. Receive and file the November Municipal Court ReportD. Receive and file the financial report for the month ending November 30, 2017E. Receive and file the crime statistics for January through October 2017F. Renew the professional services agreement with Cochran Head Vick & Co., P.C. for auditing services

for the 2017 fiscal year G. Approve accounts payable from December 1 to December 14, 2017Please Note: All matters listed under “Consent Agenda” are considered to be routine by the Board of Aldermen and will be enactedupon under one motion without discussion. Any member of the Board of Aldermen may be allowed to request an item be pulled from the Consent Agenda for consideration under the regular agenda if debate and a separate motion are desired. Any member of theBoard of Aldermen may be allowed to question or comment on an item on the Consent Agenda without a separate motion under theregular agenda. Items not removed from the Consent Agenda will stand approved upon motion made by any alderman, followed bya second and a voice vote to “Approve the consent agenda and recommended motions for each item as presented.”

4. ACTION AGENDA

A. Approve the second reading of an ordinance to adopt the 2018 Operating Budget and 2018-2023 CapitalImprovement Program (Administration)

B. Approve the second reading of an ordinance to classify all employee positions and establishcompensation for such classifications (Administration)

C. Approve the first reading of an ordinance to amend Parkville Municipal Code Section 206.020 to amendthe definition of smoking (Administration)

D. Approve the first reading of an ordinance to amend Parkville Municipal Code sections 140.035 and206.050 to prohibit smoking in the Farmer’s Market during hours of operation (Administration)

E. Approve a purchase order with FTC Equipment LLC for the purchase of a pump for the S. Nationalpump station (Public Works)

F. Approve a purchase order for a Ford F-350 4x4 Super Duty truck from Thoroughbred Ford for thePublic Works Department (Public Works)

General Agenda Notes: The agenda closed at noon on December 14, 2017. With the exception of emergencies or other urgent matters, any item requested after the agenda was closed will be placed on the next Board meeting agenda. Emergencies and urgent matters may be placed on an amended agenda only upon vote of the Board of Aldermen. The deadline to submit your name for Citizen Input is noon on December 19, 2017.

G. Approve a three-year contract extension with Alliance Water Resources for the continued management, operation and maintenance of the City’s wastewater treatment and collection system (Public Works)

H. Accept permanent storm and sanitary sewer easements associated with the proposed storm and sanitary sewers to serve Cider Mill 7th Plat (Public Works)

I. Approve the second reading of an ordinance to approve the first amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan – Case No. TIF17-01; CBC Parkville LLC, applicant (Community Development)

5. STAFF UPDATES ON ACTIVITIES

A. Administration1. City Hall Closed December 25-26, 2017 and January 1, 2018

B. Police Department 1. Shop with a Cop

6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS

7. ADJOURN

MINUTES OF THE BOARD OF ALDERMEN REGULAR MEETING OF DECEMBER 5, 2017 Page 1 of 6 Draft until approved by the Board of Aldermen

1. CALL TO ORDER

A regular meeting of the Board of Aldermen was convened at 7:08 p.m. on Tuesday, December 5, 2017, at City Hall located at 8880 Clark Avenue, Parkville, Missouri, and was called to order by Mayor Nanette K. Johnston. City Clerk Melissa McChesney called the roll as follows:

Ward 1 Alderman Kevin Heaton - present Ward 1 Alderman Tina Welch - present Ward 2 Alderman Brian T. Whitley - absent with prior notice Ward 2 Alderman Dave Rittman - absent with prior notice Ward 3 Alderman Robert Lock - present Ward 3 Alderman Douglas Wylie - present Ward 4 Alderman Marc Sportsman - present Ward 4 Alderman Greg Plumb - present

A quorum of the Board of Aldermen was present.

The following staff was also present: Joe Parente, City Administrator Kevin Chrisman, Police Chief

Alysen Abel, Public Works Director Matthew Chapman, Finance/Human Resources Director

Stephen Lachky, Community Development Director Anna Mitchell, Assistant to the City Administrator

Chris Williams, City Attorney

Mayor Johnston led the Board in the Pledge of Allegiance to the Flag of the United States of America.

Mayor Johnston noted that the public hearings for the Parkville Market Place Community Improvement District associated with the tax increment financing applications were not included on the agenda. City Attorney Chris Williams explained that notices were published about the hearings scheduled for December 5 but the applicant discovered that ownership of the underlying right-of-way at Melody Lane needed to be verified before the applications could move forward. He added that the notices would need to be published again for the hearings scheduled for a future Board of Aldermen meeting.

2. CITIZEN INPUT

A. Recognize Chris Willey for the City’s 2017 Paint Parkville Purchase Award

Mayor Johnston presented the 2017 Paint Parkville purchase award to the artist Chris Willey.

3. CONSENT AGENDA

A. Approve the minutes for the November 21, 2017, regular meeting B. Approve the minutes for the November 21, 2017, work session C. Receive and file the October sewer report D. Approve accounts payable from November 16 to November 30, 2017

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE THE CONSENT AGENDA AND RECOMMENDED MOTIONS FOR EACH ITEM, AS PRESENTED. ALL AYES; MOTION PASSED 6-0.

4. ACTION AGENDA

A. Receive and file the report presented by the Park University Capstone course and Qualitative Research Methods course in Public Administration regarding the demand for athletic fields in Parkville parks


Terry Ward, Park University professor, said that in early 2017 he asked the city administrator for a research project and the suggested project was to determine the demand for athletic fields in Parkville Parks.

Zac Jarrard, Park University study, provided an overview of the research completed; presentation attached as Exhibit A. He noted that the overarching theme was to determine if a sports park was developed would people use it. The report concluded that there was a need for sports fields in the park and they would provide economic benefits to the community.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO RECEIVE AND FILE THE REPORT PRESENTED BY THE PARK UNIVERSITY CAPSTONE AND QUALITATIVE RESEARCH METHODS COURSES IN PUBLIC ADMINISTRATION STUDENTS REGARDING THE DEMAND FOR ATHLETIC FIELDS IN PARKVILLE PARKS FOR FUTURE USE. ALL AYES; MOTION PASSED 6-0.

B. Approve the second reading of an ordinance to amend Ordinance No. 2708 to approve the reassignment of the franchise with Laclede Gas Company to Spire, Inc.

Mayor Johnston stated that the first reading of the ordinance was presented on November 21 and public comments were accepted.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2956, AN ORDINANCE AMENDING ORDINANCE NO. 2708 TO APPROVE THE REASSIGNMENT OF THE FRANCHISE WITH LACLEDE GAS COMPANY TO SPIRE, INC., ON SECOND READING TO BECOME ORDINANCE NO. 2926. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 6-0.

C. Approve the first reading of an ordinance to adopt the 2018 Operating Budget and 2018-2023

Capital Improvement Program

City Administrator Joe Parente provided an overview of the 2018 budget and the budget process; presentation attached as Exhibit B. He said that the 2018 budget included expenses of approximately $10 million, revenues of approximately $14 million and a year-end projected balance of approximately $3 million. The Transportation Fund capital improvement projects included the standard budget for street maintenance that will be continued while the City paid the debt service loan.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO BILL NO. 2960, AN ORDINANCE ADOPTING THE 2018 OPERATING BUDGET AND THE 2018-2023 CAPITAL IMPROVEMENT PROGRAM, ON FIRST READING AND POSTPONE THE SECOND READING TO DECEMBER 19, 2017. ALL AYES; MOTION PASSED 6-0.

D. Approve the first reading of an ordinance to classify all employee positions and establish compensation for such classifications

Finance/Human Resources Director Matthew Chapman stated that in June 2017 the Board of Aldermen authorized a compensation and classification study to ensure the city was equitable within the organization and competitive within the market. Effective January 1, 2018, one-half of the adjustments recommended in the compensation study would be implemented, along with a two percent merit increase based on satisfactory employee performance.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2961, AN ORDINANCE APPROVING THE CLASSIFICATION OF EMPLOYEE POSITIONS AND ESTABLISHING


COMPENSATION RANGES, ON FIRST READING AND POSTPONE SECOND READING TO DECEMBER 19, 2017. ALL AYES; MOTION PASSED 6-0.

E. Approve the first reading of an ordinance to amend various sections of Parkville Municipal Code Chapter 703 to increase sewer rates

Public Works Director Alysen Abel provided an overview of historical increases in sewer rates, noting that each additional one percent increases equated to approximately $11,000 in revenue. The months with less consumption were used in order to get a better picture of what the sewer charges would be throughout the year. She said that a 10 percent increase would raise the bill for the average sewer customer by $4.17 per month. The Springsted sewer allocation study recommended an annual transfer of approximately $365,000 per year from the Sewer Fund to the General Fund to cover expenses and staff recommended a transfer of $190,000 in 2018. Abel noted that the public hearing would be held on January 16, 2018.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2962, AN ORDINANCE AMENDING VARIOUS SECTIONS OF PARKVILLE MUNICIPAL CODE CHAPTER 703 AND APPROVING A TEN PERCENT INCREASE TO THE SEWER BASE CHARGE, SEWER USAGE CHARGE AND SURCHARGE FOR CUSTOMERS OF THE PARKVILLE SEWER SYSTEM, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 16, 2018. ALL AYES; MOTION PASSED 6-0.

F. Adopt an ordinance to amend various sections of the Parkville Municipal Code regarding the criminal code and miscellaneous traffic rules

Police Chief Kevin Chrisman stated that various sections of the Municipal Code had not been updated since the 1990s and were no longer relevant. He highlighted changes that include harassment, headlights, child safety seats, minors in possession and seatbelts.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2957, AN ORDINANCE AMENDING CHAPTERS 215, 300 AND 340 OF THE PARKVILLE MUNICIPAL CODE REGARDING THE CRIMINAL CODE AND MISCELLANEOUS DRIVING RULES, ON FIRST READING. ALL AYES; MOTION PASSED 6-0.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2957 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2927. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 6-0.

G. Adopt an ordinance to vacate a portion of Klamm Road right-of-way south of Missouri Highway 45, east of the newly realigned Klamm Road and north of Riss Lake 8th Plat – Case No. VC17-03; Jennifer Mahurin, TPATW LLC, applicant

Community Development Director Stephen Lachky provided an overview of the item; presentation attached as Exhibit C. He said that Klamm Road was split between the City and Kansas City, Missouri. With the new apartment development Klamm Road was moved and the applicant requested that the City vacate the right-of-way. The original vacation was approved in 2015 and in April 2016 the developer was unable to obtain temporary construction and permanent right-of-way easements. Revised plans were approved in 2016 and the applicant met all the conditions from 2015 and 2016. Lachky added that a error was found and corrected in a legal description and in order for the land to be transferred the county required an ordinance to vacate the right-of-way and transfer the deeds to the adjacent property owners.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2963, AN ORDINANCE VACATING A PORTION OF


KLAMM ROAD RIGHT-OF-WAY SOUTH OF MISSOURI HIGHWAY 45, EAST OF THE NEWLY REALIGNED KLAMM ROAD AND NORTH OF RISS LAKE 8TH PLAT, ON FIRST READING. ALL AYES; MOTION PASSED 6-0.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2963 ON SECOND READING BY TITLE ONLY TO BECOME ORDINANCE NO. 2928. ALL AYES BY ROLL CALL VOTE: PLUMB, WYLIE, HEATON, WELCH, LOCK AND SPORTSMAN. MOTION PASSED 6-0.

H. Approve the first reading of an ordinance to approve the first amendment to the Parkville

Market Place Tax Increment Financing Redevelopment Plan – Case No. TIF17-01; CBC Parkville LLC, applicant

Community Development Director Stephen Lachky provided an overview of the application; presentation attached as Exhibit D. He provided a background of the original tax increment financing (TIF) plan that was adopted by Ordinance No. 2396 in February 2008 and noted that to-date the project was not constructed. The proposed amendment would enlarge the redevelopment area to north of Route 45 to include a proposed retail shopping center at the northwest corner of Route 45 and NW Melody Lane that was approved in June 2017.

Curt Peterson, Polsinelli on behalf of the applicant, provided a brief overview of the project; presentation attached as Exhibit E.

John Davis, Foresight Real Estate Services on behalf of the applicant, provided an overview of the development approved in June 2017, the challenges with the property and the economic incentives requested. It was determined that the project would have a shortfall without economic incentives.

Peterson spoke about the budget and pro forma and the reasons behind the two proposed community improvement districts (CID). He said the second proposed CID would give the City the ability to make improvements to NW Melody Lane and to help ensure that the payments were made quicker than the 23 year term. Peterson also explained the reasons for requesting the payment in lieu of taxes and economic activity taxes as incentives for the project.

Discussion focused on the inclusion of all of NW Melody Lane in the CIDs, benefits of the new development on the City and the community, involvement of the Board on the tenant mix and the development agreement that could include general uses or reasonable restrictions for the future retail development.

Lachky said that the application was submitted in September 2017. As required, the City solicited proposals from other developers and one bid was received from the developer. He added that the Board approved a funding agreement in September for the developer to provide the City a source of funding for Springsted Incorporated to conduct economic impact analyses of the plan.

Tom Kaleko, Springsted Incorporated, provided an overview of the analyses that were conducted; presentation attached as Exhibit E. He said that a TIF plan is a future event and the actual results would vary. The focus of the analyses was on the return on the investment without economic incentives. He provided overviews of the but-for analysis and the cost benefit analysis and concluded that the project could not be completed without economic incentives. Mayor Johnston wanted to ensure that staff included how changes to the Platte County transportation sales tax funding formula would be addressed in the redevelopment agreement.

Lachky analyzed the statutory TIF findings. He said staff recommended approval based on an analysis of the application, the financial reviews and the TIF Commission’s recommendation for approval.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2964, AN ORDINANCE APPROVING THE FIRST AMENDMENT TO THE PARKVILLE MARKET PLACE TAX INCREMENT FINANCING REDEVELOPMENT PLAN AND REDEVELOPMENT AREA,


ENLARGING THE REDEVELOPMENT AREA TO ESTABLISH REDEVELOPMENT PROJECT AREA 2, MAKING SPECIFIC FINDINGS AND DESIGNATING CBC PARKVILLE, LLC AS THE DEVELOPER FOR REDEVELOPMENT PROJECT AREA 2, ON FIRST READING AND POSTPONE THE SECOND READING TO DECEMBER 19, 2017. ALL AYES; MOTION PASSED 6-0.

I. Approve the first reading of an ordinance to approve Redevelopment Project Area 2 of the Parkville Market Place Tax Increment Financing Redevelopment Plan – Case No. TIF17-01; CBC Parkville LLC, applicant

Community Development Director Stephen Lachky outlined the tax increment financing allocation and said that payments in lieu of taxes and economic activity taxes were requested to be imposed on the site; which would both be paid to the city treasurer to a special allocation fund with separate accounts. The applicant requested that the second reading of the ordinance be postponed to January 16, 2018, in order for the Board to consider the redevelopment agreement and the community improvement districts public hearings at the same meeting.

IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY ALDERMAN PLUMB TO APPROVE BILL NO. 2965, AN ORDINANCE APPROVING REDEVELOPMENT PROJECT AREA 2 OF THE PARKVILLE MARKET PLACE TAX INCREMENT FINANCING REDEVELOPMENT PLAN AS A REDEVELOPMENT PROJECT AND ADOPTING TAX INCREMENT FINANCING THEREIN, ON FIRST READING AND POSTPONE THE SECOND READING TO JANUARY 16, 2018. ALL AYES; MOTION PASSED 6-0.

1. STAFF UPDATES ON ACTIVITIES

A. Administration

1. April 2018 Election Candidate Filing

City Clerk Melissa McChesney noted that candidate filing for the April 3, 2018, general municipal election would begin on Tuesday, December 12, 2017, through Tuesday, January 16, 2018. Four alderman positions and the municipal judge were up for election.

Public Works Director Alysen Abel noted that a ribbon cutting ceremony for the Route 45 Widening Project was scheduled for December 13.

Police Chief Kevin Chrisman said that the crowd for Christmas on the River was the largest he had seen in his nine years as chief and there were no significant incidents. He also said that the Bill Grigsby Lifetime Achievement Award was presented to Carl “Jake” Jacob and Shop with a Cop was scheduled for December 17.

6. MAYOR, BOARD OF ALDERMEN & COMMITTEE REPORTS & MISCELLANEOUS ITEMS

Mayor Johnston noted that discussion about public comments at Board of Aldermen meetings would be discussed at a future meeting.

Alderman Plumb said that the Veteran’s memorial design contest was successful and the committee would finalize the votes and work on cost estimates.

Mayor Johnston said thanked Main Street Parkville Association and the volunteers that helped with Gallery of Trees and Christmas on the River. She noted that merchants said they had record sales.

Alderman Sportsman thanked CBC Parkville, LLC and Springsted Inc. for attending the meeting to discuss the tax increment financing applications and answering the Board’s questions.

7. ADJOURN


Mayor Johnston declared the meeting adjourned at 9:50 p.m. The minutes for Tuesday, December 5, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the nineteenth day of December 2017. Submitted by: __________________________ City Clerk Melissa McChesney

WORK SESSION MINUTES OF THE BOARD OF ALDERMEN OF DECEMBER 5, 2017 Page 1 of 1 Draft until approved by the Board of Aldermen Mayor Nanette K. Johnston opened the work session at 6:04 p.m. on December 5, 2017, at City Hall located at 8880 Clark Avenue, Parkville. In attendance were aldermen Greg Plumb, Douglas Wylie, Kevin Heaton, Tina Welch, Robert Lock and Marc Sportsman.

The following staff was also present: Joe Parente, City Administrator

Kevin Chrisman, Police Chief Alysen Abel, Public Works Director

Stephen Lachky, Community Development Director Melissa McChesney, City Clerk

Matthew Chapman, Finance/Human Resources Director Anna Mitchell, Assistant to the City Administrator

Chris Williams, City Attorney 1. GENERAL AGENDA

A. 2018 City of Parkville Operating and Capital Budget

City Administrator Joe Parente presented a brief overview of the proposed 2018 budget and proposed 2018 Capital Improvement Program (CIP) that included changes from the first four work sessions; presentation attached as Exhibit A.

Public Works Director Alysen Abel provided an overview of the City’s street rating system and said that the streets listed for improvement in 2018 included those that were presented during the work session on November 7. The goal for the rating of each street was a 3.0 or better out of a total of 10.0. The Board discussed the streets that would not be updated and the possibility of using money from the Parkville Commons Transportation Development District or Tax Increment Financing District to improve Bell Road. Abel noted that it was important for the Board to remember that the roads left out would need be improved at some point in the future.

City Administrator Joe Parente discussed the proposed 10 percent sewer rate increase, noting that it would be used to increase the transfer from the Sewer Fund to the General Fund. He provided an overview of the Springsted sewer allocation study, noting that the study recommended a rational transfer but it was up to the Board to determine how much to transfer annually.

Discussion focused on fully funding the transfer and how it would impact the sewer rate increase. Abel said that every percent increase resulted in approximately $11,000 in additional revenue. Further discussion focused on the sewer rate increase needed to help the Sewer Fund get to the recommended transfer to the General Fund, the ability to increase the rates more than 10 percent, maintaining CIP projects annually and the working capital reserves.

The work session ended at 7:01 p.m. The work session minutes for December 5, 2017, having been read and considered by the Board of Aldermen, and having been found to be correct as written, were approved on this the nineteenth day of December 2017. Submitted by:

_________________________ City Clerk Melissa McChesney

General Fund (10)Last Updated 12/13/17

2013 2014 2015 2016 2016 2017 2017 2017 2018 2019 2020 2021 2022Actual Actual Actual Budget Unaudited Budget YTD Projected Projected Projected Projected Projected Projected

Beginning Fund Balance 374,112$ 738,327$ 1,137,653$ 1,347,819$ 1,514,319$ 1,469,363$ 1,663,709$ 1,596,293$ 1,022,014$ 674,801$ 221,782$ (364,532)$ (704,921)$ Revenues

Taxes 1,966,167 2,066,998 2,132,142 2,159,187 2,220,054 2,213,500 2,104,328 2,213,500 2,257,770 2,302,925 2,348,984 2,395,964 2,443,883 Licenses 39,907 47,824 59,563 56,160 60,506 57,800 54,424 57,800 58,378 58,962 59,551 60,147 60,748 Permits 210,575 331,390 256,201 263,415 264,313 221,670 285,514 221,670 248,733 229,450 233,263 237,151 241,488

Franchise Fees 865,901 901,327 828,215 874,000 865,176 874,000 587,459 874,000 891,350 909,046 913,700 931,974 950,614 Other Revenue 28,280 32,657 35,096 35,261 45,781 40,761 37,345 40,761 41,313 41,876 42,451 43,037 43,636 Court Revenue 257,910 269,935 225,128 250,000 191,726 220,000 160,140 220,000 223,300 226,650 230,049 233,500 237,002 Interest Income 18,153 6,626 7,623 8,000 8,047 8,000 7,014 8,000 8,160 8,323 8,490 8,659 8,833

Miscellanous Revenue 32,350 39,848 60,460 25,183 110,658 22,080 85,852 22,080 22,280 22,778 23,295 23,831 24,388 Grant Revenue 4,594 3,837 8,827 1,500 10,756 10,750 10,000 10,750 1,500 1,500 1,500 1,500 1,500

Transfers 1,027,876 582,680 348,251 343,530 293,530 375,000 343,750 375,000 380,000 385,000 390,000 395,000 400,000

Total ‐ General Fund Revenues: 4,451,713 4,283,121 3,961,506 4,016,236 4,070,548 4,043,561 3,675,826 4,043,561 4,132,784 4,186,509 4,251,282 4,330,764 4,412,092

Total Sources 4,825,825 5,021,449 5,099,160 5,364,055 5,584,867 5,512,924 5,339,535 5,639,854 5,154,798 4,861,311 4,473,064 3,966,232 3,707,171

ExpendituresAdministration 766,897 896,855 789,401 1,011,983 958,553 1,098,192 966,221 1,098,192 1,119,305 1,141,020 1,163,357 1,186,339 1,209,988

Police 1,096,361 1,096,979 1,036,581 1,223,870 1,045,533 1,242,136 1,026,687 1,242,136 1,268,962 1,296,503 1,324,780 1,353,817 1,383,638 Municipal Court 135,531 138,999 132,141 153,471 137,685 155,900 128,111 155,900 158,835 161,840 164,918 168,069 171,298

Public Works 102,708 145,444 172,372 215,770 175,704 226,756 206,050 226,756 231,197 235,745 240,401 245,170 250,055 Community Development 258,083 249,809 267,231 316,393 253,621 293,038 257,462 293,038 299,162 305,432 311,853 318,429 325,164

Streets 674,175 340,633 356,757 399,656 374,054 422,576 355,361 422,576 432,474 442,653 453,122 463,890 474,969 Parks 251,594 281,741 319,765 356,007 319,105 373,479 305,568 373,479 380,249 387,193 394,316 401,623 409,122

Nature Sanctuary 19,352 27,156 29,834 39,681 33,086 40,201 36,362 40,201 40,557 40,917 41,281 41,649 42,020 Information Technology 45,884 34,167 34,185 43,974 45,236 49,907 45,733 49,907 50,157 50,407 50,659 50,913 51,167

Public Information 16,915 15,450 15,357 13,810 12,258 13,260 12,901 13,260 13,326 13,393 13,460 13,527 13,595 Total Operating Expenses 3,367,498 3,227,233 3,153,624 3,774,615 3,354,836 3,915,445 3,340,455 3,915,445 3,994,224 4,075,102 4,158,147 4,243,426 4,331,014

Capital Outlay (CIP) ‐ 118,562 149,139 351,035 300,328 384,895 155,908 384,895 168,272 246,927 361,949 110,227 135,523

Transfers 720,000 538,000 282,077 317,500 333,410 317,500 291,042 317,500 317,500 317,500 317,500 317,500 317,500

Total ‐ General Fund Expenditures: 4,087,498$ 3,883,795$ 3,584,841$ 4,443,150$ 3,988,574$ 4,617,840$ 3,787,405$ 4,617,840$ 4,479,996$ 4,639,529$ 4,837,596$ 4,671,153$ 4,784,037$

Estimated Ending Balance (deficit) : 738,327$ 1,137,653$ 1,514,319$ 920,905$ 1,596,293$ 895,084$ 1,552,130$ 1,022,014$ 674,801$ 221,782$ (364,532)$ (704,921)$ (1,076,866)$

TARGET (at least 5%) 222,158$ 230,892$ 230,892$ 224,000$ 231,976$ 241,880$ 233,558$ 239,202$

Emergency Reserve (50)Last Updated 12/13/2017

2012 2013 2014 2015 2016 2016 2017 2017 2017 2018 2019 2020 2021 2022Actual Actual Actual Actual Budget Unaudited Budget YTD Projected Projected Projected Projected Projected Projected

Beginning Fund Balance 618,931$ 724,989$ 1,070,966$ 1,387,966$ 1,269,842$ 1,269,842$ 1,458,275$ 1,427,551$ 1,458,275$ 1,427,551$ 1,314,115$ 1,201,629$ 1,085,468$ 971,007$ Revenues

Temporary Operating Levy ‐ ‐ ‐ 15,364 15,364 Transfer from General Fund 106,058 450,000 317,000 60,000 317,500 317,500 317,500 291,042 317,500 317,500 317,500 317,500 317,500 317,500

Emergency Reserve Revenues: 106,058 450,000 317,000 60,000 332,864 332,864 317,500 291,042 317,500 317,500 317,500 317,500 317,500 317,500

Total Sources: 724,989 1,174,989 1,387,966 1,447,966 1,602,706 1,602,706 1,775,775 1,718,593 1,775,775 1,745,051 1,631,615 1,519,129 1,402,968 1,288,507

ExpendituresBrush Creek Sewer NID ‐ 104,023 ‐ ‐ 69,658 ‐ 69,658 147,963 146,438 149,688 147,713 145,588 Brink Meyer Road NID ‐ 178,124 146,758 144,431 278,566 329,160 278,566 282,973 283,548 283,973 284,248 279,448

Emergency Reserve Expenditures: ‐ 104,023 ‐ 178,124 146,758 144,431 348,224 329,160 348,224 430,936 429,986 433,661 431,961 425,036

Estimated Ending Balance (deficit) : 724,989 1,070,966 1,387,966 1,269,842 1,455,948 1,458,275 1,427,551 1,389,433 1,427,551 1,314,115 1,201,629 1,085,468 971,007 863,471

Sewer Fund (30)Last Updated 12/13/2017

2013 2014 2015 2016 2016 2016 2016 2017 2017 2017 2018 2019 2020 2021 2022Actual Actual Actual Budget Amended YTD Unaudited Budget YTD Projected Projected Projected Projected Projected Projected

Beginning Fund Balance 605,952$ 516,873$ 1,101,730$ 794,313$ 797,784$ 795,105$ 795,105$ 314,043$ 438,796$ 369,893$ 219,368$ 283,008$ 279,919$ 328,368$ 528,810$ Revenues

Projected Rate Increase 3.00% 3.00% 2.50% 2.50% 2.50% 10.00% 10.00% 6.00% 6.00% 3.00% 3.00% 3.00%Sewer Charges 937,785 1,006,362 1,020,684 1,014,750 1,014,750 836,773 981,723 1,103,300 1,060,441 1,079,895 1,144,689 1,213,371 1,249,772 1,287,265 1,325,883 Sewer Tap Fees 30,000 43,500 39,000 36,000 36,000 22,500 33,000 30,000 25,250 30,000 30,450 30,907 31,370 31,841 32,319

Sewer Impact Fees 28,000 42,000 36,400 33,600 33,600 22,500 32,300 34,000 23,750 34,000 34,510 35,028 35,553 36,086 36,628 MOAW Bill Collection Payment 686 562 643 650 650 ‐ 431 550 ‐ 550 550 550 550 550 550

Grinder Pump Administrative Fee 3,850 4,620 4,620 4,620 4,620 3,850 4,620 4,620 4,235 4,620 4,620 4,620 4,620 4,620 4,620 Interest Income 5,872 4,361 4,956 4,800 4,800 3,813 4,500 5,000 3,700 5,000 5,075 5,126 5,177 5,229 5,281

Transfer from Sewer CIP (33) ‐ 294,984 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Miscellaneous 16 1,000 74 200 200 10 10 50 ‐ 50 51 52 52 53 54

Sewer Fund Revenues: 1,006,209 1,397,390 1,106,376 1,094,620 1,094,620 889,446 1,056,584 1,177,520 1,117,377 1,154,115 1,219,945 1,289,652 1,327,094 1,365,644 1,405,334

Total Sources: 1,612,161 1,914,263 2,208,106 1,888,933 1,892,404 1,684,551 1,851,689 1,491,563 1,556,173 1,524,009 1,439,313 1,572,660 1,607,013 1,694,012 1,934,144

ExpendituresOperating Expenses 449,989 461,041 494,543 520,116 538,596 517,944 573,079 519,940 652,555 519,940 535,538 545,521 555,696 566,067 576,638 Capital Expenses 5,636 59,988 459,088 734,500 838,200 481,313 619,692 453,000 276,355 453,000 272,900 383,500 348,500 209,000 178,900

Debt Service 202,233 191,504 357,870 185,495 185,495 133,029 185,495 181,701 ‐ 181,701 182,867 183,720 179,450 180,135 180,821 Transfer to General Fund ‐ Admin Fee 100,000 100,000 101,500 103,530 103,530 77,648 103,530 150,000 166,912 150,000 165,000 180,000 195,000 210,000 225,000

Other Transfers 337,431 ‐

Sewer Fund Expenditures: 1,095,288 812,533 1,413,001 1,543,641 1,665,821 1,209,933 1,481,796 1,304,641 1,095,822 1,304,641 1,156,305 1,292,741 1,278,646 1,165,202 1,161,359

Estimated Working Capital (deficit) : 516,873 1,101,730 795,105 345,292 226,583 474,617 369,893 186,922 460,351 219,368 283,008 279,919 328,368 528,810 772,785

TARGET* $339,730 $331,764 $481,796 $341,407 $346,027 $354,647 $349,186 $349,186 $358,002 $365,100 $367,124 $374,152 $381,231

* Target represents desired working capital of 90 days of operations in addition to the current fiscal year debt service payments as required by the Reserve Policy adopted December 3, 2013, by Resolution No. 12-01-13.

Transportation Fund (40)Last Updated 12/13/17

2014 2015 2016 2016 2016 2017 2017 2017 2018 2019 2020 2021 2022 2023Actual Actual Budget YTD Unaudited Budget YTD Projected Projected Projected Projected Projected Projected Projected

Beginning Fund Balance 162,682$ 327,997$ 217,699$ 231,767$ 231,767$ 185,352$ 235,670$ 235,782$ 382,384$ 431,066$ 373,936$ 275,120$ 108,957$ 66,742$ Revenues

Parkville Special Road District 124,328 128,588 132,000 134,675 134,675 134,000 140,072 134,000 136,010 138,050 140,121 142,223 144,356 146,521 City Transportation Sales Tax 438,160 456,397 456,000 397,165 472,771 472,000 404,372 472,000 479,080 486,266 493,560 500,964 508,478 516,105

Motor Fuel Tax 143,352 146,671 144,000 122,399 147,908 145,000 137,222 145,000 147,175 149,383 151,623 153,898 156,206 158,549 County Transportation Sales Tax 178,948 194,587 190,000 239,661 239,661 240,000 211,237 240,000 243,600 247,254 250,963 254,727 258,548 262,426

Project Cost Share 18,125 2,300 5,325 11,525 11,525 5,304 2,642 5,304 145,700 145,700 145,700 5,304 5,304 5,304 Sale of Equipment 8,275 11,075 7,500 ‐ 25,500 ‐ 25,500 7,500 7,500 7,500 7,500 7,500 7,500

Transportation Grants ‐ 966,112 Bond Proceeds ‐ 2,279,112 1,047,335 2,279,112

MPR Safety Funds 4,300 ‐ Leased Properties 5,880

Transportation Fund Revenues: 915,488 939,617 934,825 905,425 1,012,420 3,300,916 1,942,880 3,300,916 1,159,065 1,174,153 2,155,579 1,064,615 1,080,392 1,096,406

Total Sources: 1,078,170 1,267,614 1,152,524 1,137,192 1,244,187 3,486,268 2,178,550 3,536,698 1,541,449 1,605,219 2,529,516 1,339,736 1,189,349 1,163,149

ExpendituresStreets ‐ Capital 81,966 455,696 488,000 430,344 508,302 2,536,112 1,235,755 2,536,112 289,000 296,000 303,000 315,000 322,000 487,000

Streets ‐ Operating 313,207 335,150 386,000 246,459 310,103 383,000 333,093 383,000 388,745 394,576 400,495 406,502 412,600 418,789 Transfers (including debt service) 355,000 245,000 240,000 200,000 190,000 225,000 206,250 235,202 432,638 540,706 1,550,900 509,277 388,007 175,000

Transportation Fund Expenditures: 750,173 1,035,846 1,114,000 876,803 1,008,405 3,144,112 1,775,098 3,154,314 1,110,383 1,231,282 2,254,395 1,230,779 1,122,607 1,080,789

Estimated Ending Balance (deficit) : 327,997 231,767 38,524 260,389 235,782 342,156 403,452 382,384 431,066 373,936 275,120 108,957 66,742 82,360

ITEM 3F For 12-19-17

Board of Aldermen Meeting

CITY OF PARKVILLE Policy Report

Date: Monday, December 11, 2017 Prepared By: Matthew Chapman Finance/Human Resources Director

Reviewed By: Joe Parente City Administrator

ISSUE: Renew the professional services agreement with Cochran Head Vick & Co., P.C. for auditing services for the 2017 fiscal year. BACKGROUND: The City has a policy to solicit bids for auditing services every three years. The City issued a Request for Proposals (RFP) for auditing services on September 1, 2015. Three firms submitted proposals and all participated in interviews with an appointed city Audit Selection Committee consisting of a member of the Board of Aldermen, the City Administrator, Finance/Human Resources Director, and City Treasurer. After reviewing each firm’s proposal, contacting references and meeting with each firm through the interview process, Cochran Head Vick & Co., P.C. was identified as the best firm to conduct auditing services for the City for FY2015 – 2017, subject to annual approval of the Board. Cochran Head Vick & Co. satisfactorily completed the FY2015 audit and the FY2016 audit by the required deadline. Staff has been pleased with the professional and comprehensive level of work performed. The audit performed on the 2017 financial statements will be the third year of a three year agreement with Cochran Head Vick & Co., P.C. In accordance with its policy, the City will solicit proposals for auditing services in 2018 for the FY2018 to be performed in early 2019. BUDGET IMPACT: Based on the proposal submitted by Cochran Head Vick & Co., P.C., the lump sum cost for services related to the 2017 Financial Statement Audit will be $19,070. The budgeted and actual cost for the FY2016 audit was $18,570. The increase to $19,070 was included in the Cochran Head Vick & Co. proposal submitted on September 25, 2015.The recommended 2018 budget includes adequate funds for Auditor Fees (10-501-08-02-00) for this contract. ALTERNATIVES:

1. Approve the renewal of a professional services agreement with Cochran Head Vick & Co. for auditing services for FY2017 in the amount of $19,070.

2. Do not renew the recommendation and provide further direction. 3. Postpone the item.

STAFF RECOMMENDATION: Staff recommends that the Board of Aldermen renew the agreement with Cochran Head Vick & Co., P.C. for one year for auditing services related to FY 2017. FINANCE COMMITTEE RECOMMENDATION: At the meeting on December 11, 2017, the Finance Committee, by a vote of 4-0, recommended that the Board of Aldermen approve the agreement with Cochran Head Vick & Co., P.C. for auditing services for FY2017 in the amount of $19,070.



POLICY: The Purchasing Policy, Resolution No. 10-02-14, requires the Board of Aldermen to approve all purchases above $10,000 upon recommendation of the Finance Committee. SUGGESTED MOTION: I move to approve the professional services agreement with Cochran Head Vick & Co., P.C. in the amount of $19,070 for auditing services for fiscal year 2017. ATTACHMENTS:

1. Proposed Agreement 2. Cochran Head Vick & Co., P.C. – Technical Proposal for Professional Auditing Services

(incorporated by reference and available on request in the City Clerk’s Office)

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AUDITING SERVICES AGREEMENT

THIS SERVICE AGREEMENT, entered into on this 19th day of December 2017, by and between the CITY OF PARKVILLE, MISSOURI (“City”) and COCHRAN HEAD VICK & CO, P.C., 1251 NW Briarcliff Parkway, Suite 125, Kansas City, Missouri, 64116. WHERAS, the City requires an annual auditing of the City’s financial statements; and WHEREAS, the City has budgeted funds to acquire the services necessary to complete the audit; and

WHEREAS, Service Provider is the City’s audit firm and has the necessary staff and qualifications to provide auditing services to the City.

NOW THEREFORE, IN CONSIDERATION of the mutual covenants and agreements set forth herein, the parties mutually agree as follows:

I. SCOPE OF SERVICES A. The term “Services” when used in this Agreement shall mean any and all auditing services

provided by the Service Provider in accordance with this Agreement. B. The City agrees to retain Service Provider and Service Provider agrees to perform and

complete the Services described as follows: i. Prepare the audited financial statements of the City of Parkville for the year

ended December 31, 2017, including: government-wide financial statements; fund financial statements; proprietary fund financial statements; agency fund financial statements; notes to basic financial statements; required supplementary information; other supplementary information.

ii. The audited financial statements will be summarized in a final audit report that includes management's discussion and analysis and is accompanied by a letter from the auditor to management to summarize the findings and any recommendations for city staff and elected officials.

iii. Service Provider will make a formal presentation of the final audit report to the Board of Aldermen at a scheduled legislative meeting. Service Provider will also make updates as are necessary throughout the process to the Finance/Audit Committee.

iv. Services will be provided in accordance with generally accepted auditing principles (GAAP). guidance standards issued by the Governmental Accounting Standards Board (GASB), and any other applicable industry standards or best practices.

C. The City reserves the right to direct revision of the Services at the City’s discretion. Service Provider shall advise the City of additional costs and time delays, if any, in performing the revision, before Service Provider performs the revised services.

D. Service Provider shall provide Services under this Agreement only upon written request of the City and only to the extent defined and required by the City. Any additional services or materials provided by the Service Provider without the City’s prior written consent shall be

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at the Service Provider’s own risk, cost, and expense, and Service Provider shall not make a claim for compensation from the City for such work.

II. STANDARD OF CARE A. Service Provider shall exercise the same degree of care, skill, and diligence in the

performance of all Services to the City that is ordinarily possessed and exercised by reasonable, prudent, and experienced professionals under similar circumstances.

B. Service Provider represents it has all necessary licenses, permits, knowledge, and certifications required to perform the Services described herein.

III. COMPENSATION A. As consideration for providing the Services, the City shall pay Service Provider a lump sum

of eighteen thousand one hundred twenty dollars ($19,070). The Service Provider is not entitled to reimbursement for expenses or incidentals.

B. Service Provider shall submit an itemized invoice to the City on the first day of each month that details the Services that were provided in the month immediately prior. The City agrees to pay the balance of an approved invoice, or undisputed portions of a disputed invoice, within 30 days of the date of receipt by the City. In the event of a dispute, and prior to the invoice’s due date, City shall pay the undisputed portion of the invoice and notify Service Provider of the nature of the dispute regarding the balance.

C. Service Provider shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all funds. These records will be made available for audit purposes to the City or any authorized representative, and will be retained for three years after the expiration of this Agreement unless permission to destroy them is granted by the City.

IV. SCHEDULE

A. Unless otherwise directed by the City, Service Provider shall commence performance of the Services upon execution of this Agreement.

B. The work shall be completed by June 30, 2018, and the City reserves the right to withhold up to two percent (2%) of compensation for each week (seven calendar days) that the work remains incomplete beyond June 30, 2018.

C. Neither the City nor the Service Provider shall be in default of the Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing party.

D. If Service Provider’s performance is delayed due to delays caused by the City, Service Provider shall have no claim against the City for damages or payment adjustment other than an extension of time to perform the Services.

V. LIABILITY AND INDEMNIFICATION A. Service Provider shall indemnify and hold harmless the City and its departments, elected

officials, officers, employees and agents, from and against all liability, suits, actions, proceedings, judgments, claims, losses, damages, and injuries (including attorneys’ fees and other expenses of litigation, arbitration, mediation or appeal), which in whole or in part arise out of or have been connected with Service Providers’ negligence, error, omission,

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recklessness, or wrongful or criminal conduct in the performance of Services, including performance by Service Provider’s employees and agents; or arising from any claim for libel, slander, defamation, copyright infringement, invasion of privacy, piracy and/or plagiarism related to any materials related to materials Service Provider creates or supplies to the City, except to the extent that such claims arise from materials created or supplied by the City.

B. Service Provider’s obligation to indemnify and hold harmless shall remain in effect and shall be binding on Service Provider whether such injury shall accrue, or may be discovered, before or after termination of this Agreement.

VI. INSURANCE

A. The Service Provider shall secure and maintain, at its expense, through the duration of this Agreement Commercial General Liability Insurance on an occurrence basis with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate coverage. Service Provider shall also secure and maintain Worker’s Compensation and Employer’s Liability Insurance, when applicable, at the limits required by state and/or federal law. The City will only accept coverage from an insurance carrier that offers proof that it :

a. Is licensed to do business in the State of Missouri; b. Carries a Best’s policy holder rating of A or better; and c. Carries at least a Class X financial rating.

B. The City reserves the right to review certified copies of any and all insurance policies to which this Agreement is applicable. The City shall be given not less than thirty (30) days written notice from the insurer(s) at risk before cancellation, non-renewal, or material modification of coverage.

VII. ASSIGNMENT OF AND RESPONSIBILITY FOR PERSONNEL

A. Service Provider’s assignment of personnel to perform the Services shall be subject to the City’s oversight and general guidance. The City reserves the right to request qualifications and/or reject service from any and all employees of the Service Provider.

B. While upon City premises, the Service Provider’s employees and agents shall be subject to the City’s rules and regulations respecting its property and the conduct of employees thereon.

VIII. OWNERSHIP OF WORK PRODUCT All documents, materials and work products produced in whole or in part under this Agreement shall not be the subject of an application for copyright by or on behalf of Service Provider. The City shall be deemed the author of any such data for which Service Provider has been compensated to produce.

IX. RELATIONSHIP OF THE PARTIES A. Service Provider represents that it has, or will secure at Service Provider's own expense, all

personnel required in performing the Services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the City.

B. All of the Services required hereunder will be performed by the Service Provider or under Service Provider's supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and Local law to perform such services.

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C. None of the work or services covered by this Agreement shall be subcontracted without the prior written approval of the City. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this Agreement.

X. NOTICES A. All notices required by this Agreement shall be in writing, and unless otherwise directed by

this Agreement, shall be sent to the addresses as set forth in this Section: B. Notices sent by Service Provider shall be sent to:

City of Parkville Attn: Matthew Chapman, Finance/Human Resources Director 8880 Clark Ave. Parkville, MO 64152

C. Notices sent by the City shall be sent to: Cochran Head Vick & Co., P.C. 1251 NW Briarcliff Parkway, Suite 125 Kansas City, MO 64116

XI. TERM AND TERMINATION

A. The effective date of this Agreement shall be the date of execution, when the Agreement is signed by both parties.

B. The term of this Agreement shall be until all services are complete. C. Notwithstanding Article XI, Paragraph B, the City reserves the right and may elect to

terminate this Agreement at any time, with or without cause, by giving at least ten (10) days written notice to the Service Provider. The City shall compensate Service Provider for the Services that have been completed to the City’s satisfaction as of the date of termination. Service Provider shall perform no activities other than reasonable wrap-up activities after receipt of notice of termination.

XII. MISCELLANEOUS PROVISIONS A. Governing Law. This Agreement shall be governed and construed in accordance with the

laws of the State of Missouri. B. Assignability. Service Provider shall not assign any interest on this Agreement, and shall not

transfer any interest in the same (whether by assignment or invitation), without the prior written consent of the City thereto. Provided, however, that the claims for money by Service Provider from the City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished promptly to the City.

C. Media Announcements. Service Provider shall not be authorized to make statements to the media or otherwise on behalf of the City without express direction and consent of the City

D. Compliance with Local Laws. Service provider shall comply with all applicable laws, ordinances, and codes of the State and local governments, and shall save the City harmless with respect to any damages arising from any tort done in performing any of the work embraced by this Agreement.

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E. Equal Employment Opportunity. During the performance of this Agreement, Service Provider agrees as follows:

i. Service Provider will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, religion, or sex. Service Provider will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, religion, or sex. Such action shall include, but not be limited to, employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

ii. Service Provider will, in all solicitation or advertisements for employees placed by or on behalf of Professional, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, religion, or sex.

iii. Service Provider will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.

F. Authorized Employees. Service Provider acknowledges that Section285.530, RSMo, prohibits any business entity or employer from knowingly employing, hiring for employment, or continuing to employ an unauthorized alien to perform work within the State of Missouri. Service Provider therefore covenants that it will not knowingly in violation of subsection 1 or Section 285.530, RSMo, and that it will not knowingly employ, hire for employment, or continue to employ any unauthorized aliens to perform Services related to this Agreement, and that its employees are lawfully to work in the United States.

G. Interest of Members of a City. No member of the governing body of the City and no other officer, employee, or agent of the City, who exercises any functions or responsibilities in connection with the planning and carrying out of this Agreement, shall have any personal financial interest, direct or indirect, in this Agreement, and Service Provider shall take appropriate steps to assure compliance.

H. Interest of Service Provider and Employees. Service Provider covenants that he/she presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his/her services hereunder. Service Provider further covenants that in the performance of this Agreement, no person having any such interest shall be employed.

I. Entire Agreement. This Agreement represents the entire Agreement and understanding between the parties, and this Agreement supersedes any prior negotiations, proposals, or agreements. Unless otherwise provided in this Agreement, any amendment to this Agreement shall be in writing and shall be signed by the City and Service Provider, and attached hereto.

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J. Severability. If any part, term or provision of this Agreement, or any attachments or amendments hereto, is declared invalid, void, or enforceable, all remaining parts, terms, and provisions shall remain in full force and effect.

K. Waiver. The failure of either party to require performance of this Agreement shall not affect such party’s right to enforce the same. A waiver by either party of any provision of breach of this Agreement shall be in writing. A written waiver shall not affect the waiving party’s rights with respect to any other provision or breach.

L. Third Parties. The Services to be performed by the Service Provider are intended solely for the benefit for the City. Nothing contained herein shall create a contractual relationship with, or any rights in favor of, any person or entity not a signatory to this Agreement.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date first above written.

CITY OF PARKVILLE, MISSOURI

By: __________________________ Nanette K. Johnston, Mayor

ATTEST:

_________________________ Melissa McChesney, City Clerk

DAVID COCHRAN, CPA

By: __________________________ David Cochran, CPA

ITEM 3G For 12-19-17



Date: Thursday, December 14, 2017 Prepared By: Matthew Chapman Finance/Human Resources Director

Reviewed By: Melissa McChesney City Clerk

ISSUE: Approve accounts payable invoices and payroll from 12/1/2017 through 12/14/2017. BACKGROUND: Attached are the statements of approved payments, per the City’s Purchasing Policy, for the period from December 1, 2017 through December 14, 2017. All disbursements must be reviewed and approved by the Board of Aldermen prior to the release of city funds.

BUDGET IMPACT:

Accounts Payable $248,430.90 Insurance Payments $0.00 1st of the Month $0.00 EFT Payments $700.00 Processing Fees $560.22 Payroll $54,984.24

TOTAL $304,675.36

ALTERNATIVES: 1. Approve the release of funds. 2. Deny the release of funds and provide further direction to City Administration. 3. Deny any portion of the release of funds and provide further direction to City Administration.

STAFF RECOMMENDATION: Staff recommends the release of funds as summarized in the attached statements.

SUGGESTED MOTION: I move to appropriate $304,675.36 of city funds to pay salaries and accounts. ATTACHMENTS: 1. Accounts Payable 2. Payroll

ITEM 4A For 12-19-17



Date: Friday, December 15, 2017 Prepared By: Joe Parente City Administrator

Reviewed By: Mathew Chapman Finance and Human Resources Director

ISSUE: Approve the second reading of an ordinance to adopt the 2018 Operating Budget and 2018 – 2023 Capital Improvement Program (CIP) BACKGROUND: The City operates on a January 1 – December 31 fiscal year and therefore must adopt a 2018 budget before the end of the calendar year. The process involves four budget work sessions followed by final adoption of the final budget at a legislative meeting. At the first budget work session, staff presented preliminary budget sheets for the General Fund, Economic Development Fund, Emergency Reserve Fund, Fewson Fund, Nature Sanctuary Donations Fund, and Park Donations Fund. The proposed 2018 General Fund budget is a 3.4% operating expense increase over 2017 totaling $135,006 (net of transfers and capital outlay). Anticipated revenues exceeds the operation budget by a projected $84,255 (net of fund balance). The current projected General Fund ending balance for 2018 is approximately $1,018,181. This represents a General Fund reserve of 22%, which exceeds the City’s reserve policy to “endeavor to grow a general fund balance of 15% of general fund appropriations for the succeeding fiscal year” (Resolution No. 12-01-13). Staff recommends keeping approximately this level of fund balance in 2018 based on the five-year fund forecast, which shows declining, reserve balances. The overall 5-year budgetary trend is only sustainable if the City continues to outperform budget. The City requires healthy reserves to support the NID financing strategy to maximize contributions to the Emergency Reserve Fund and 5-year CIP. The result of a tight year would require scaling back capital outlay (CIP) expenses. The second budget work session focused on the Debt Service Funds and the 2018 – 2023 Capital Improvement Program (CIP). The proposed CIP includes $2.1 million of projects for the 2018 budget year. This includes the total cost of multi-year or grant funded projects, so the budget impact for 2018 is $1,285,526. The proposed 2018 General Fund CIP is $198,326, the proposed 2018 Transportation Fund CIP is $555,000, and the proposed 2018 Sewer Fund CIP is $532,200. Finally, the CIP includes approximately $10 million of projects that are outside the five-year program and listed for “future years” due to limited funding. The third budget work session focused on the Transportation Fund. Follow up discussion occurred in the fourth budget work session. Infrastructure has been a Board of Alderman priority for the past four years. In 2017, Street improvement projects total $2,536,112 were approved, including an enhanced street improvement program and the initiation of the Route 9 project. The Board directed staff to provide additional analysis on the progress made in improving the street ratings. After further review, the street maintenance budget was increased to both maintain the current condition, and continue to improve in the community. The 2018 Transportation Budget includes continued improvements to streets, curbs, and sidewalks. The proposed budget of $330,000 for improvements is consistent with the priority set by the Board for improving streets. Beginning in 2018, the City will begin making annual



debt service payments of $215,000 per year through 2022, on the 2017 enhanced street improvement program. Both expenditures will place stress on the Transportation Fund, which is principally supported by transportation related taxes. The City will attempt to manage these expenses until such time the temporary 2017 Street Improvement debt is retired in 2022. Included in the 2018 Budget is a reduction of $25,000 in the transfer of funds to the General Fund to help support the personnel costs for the Streets Division of the Public Works Department. Over the upcoming fiscal years, the City will need to continue to look for ways to grow and stretch transportation dollars to help meet these needs. The fourth budget work session focused on the Sewer Fund. The Sewer Fund is a self-sustaining enterprise fund that operates on its own revenues distinct from the City’s General Fund. In addition to routine operating expenses, City administration recommends capital outlay (CIP) expenses in the amount of $382,200 in 2018. The five-year CIP projection includes funding to complete an annual closed-circuit television (CCTV) inspection and sewer cleaning program on a cycle of reviewing the entire sanitary sewer system every 8 years in accordance with industry best management practices. Funding is recommended to do a major repair project every two years to keep up with the maintenance needs. After the sewer repair projects in the 2018-2023 CIP are completed, the intent is to continue with a major line repair project every few years, although these projects will become smaller as the City catches up with past deterioration. MODIFICATION SINCE THE FIRST READING OF ORDINANCE There are four modifications to the budget document since the first reading of the ordinance. The budget worksheets were modified to reflect 2017 Budgeted items that will be carried over to 2018. These projects are 2017 capital outlay projects that are ongoing, but will not be completed prior to the end of 2017. It is necessary to carry the funds over to 2018 so that the projects may be completed. The modifications to the budget worksheets include the following:

General Fund Capital Outlay (560): Building Safety Upgrades Phase 1 ($15,350), ELP Restroom Phase 2 ($62,500), PLP FOPP Shelter ($3,747), and Maintenance and Equipment Storage Facility ($118,000). Projects Fund (95): PLP FOPP Shelter ($30,900) Sewer Fund Capital Outlay (30): Sewer Plant Improvements, New Doors and Door Jams ($6,000). Transportation Fund Capital Outlay (40): Route 9 Improvements ($158,815).

The table below summarizes the recommended expenditures for 2018 by fund:

Expenditures 2017 Budget 2017 Projected 2018 Budget General Fund (operations) $3,915,445 $3,697,876 $4,050,451 Transfers (includes emergency reserve transfer) $317,500 $313,134 $317,500 Capital Outlay $434,895 $374,300 $198,326 Emergency Reserve Fund $146,758 $144,431 $417,661 Debt Service $1,566,490 $1,570,293 $1,806,733 Sewer Enterprise Fund $1,304,641 $1,202,764 $1,335,924 Special Revenue Funds Transportation Fund $3,144,112 $2,081,038 $2,275,762 Projects Fund $71,000 $35,000 $65,000 Park Donations Fund $50,000 $19,230 $30,000 Eco Devo/Guest Tax Fund $2,582 $1,350 $2,000 Nature Sanctuary Fund $13,700 $4,841 $12,500 Fewson Fund $7,600 $150 $9,166



Minor adjustments were made to the all various funds following the budget work sessions to account for updates to expense and revenue projections. Other updates were reported at subsequent work sessions. BUDGET IMPACT:

Recommended 2018 Budget Revenues

(includes carryover fund balance except in

debt service funds)

Expenses Balance

General Fund $5,584,458 $4,566,277 $1,018,181 Emergency Reserve Fund $1,740,943 $417,661 $1,323,282 Debt Service Funds $ 1,806,582 $ 1,806,733 $0 Special Revenue Funds $3,251,358 $2,394,428 $856,930 Sewer Enterprise Fund $1,687,028 $1,335,924 $351,104 TOTAL $14,070,369 $10,521,023 $3,549,497

ALTERNATIVES:

1. Approve the second reading of an ordinance to adopt the 2018 Operating Budget and the 2018 – 2023 Capital Improvement Program.

2. Approve the second reading of the ordinance with changes as desired by the Board of Aldermen.

3. Postpone the item and provide further direction to City Administration. STAFF RECOMMENDATION: Staff recommends the approval of the second reading of an ordinance to adopt the 2018 Operating Budget and the 2018 – 2023 Capital Improvement Program. SUGGESTED MOTION I move to approve Bill No. 2960, an ordinance adopting the 2018 Operating Budget and the 2018-2023 Capital Improvement Program, on second reading to become Ordinance No. _____. ATTACHMENTS:

1. Budget Files a. Budget Ordinance b. Budget Cover Memo c. Budget Work Session Follow Up Memo

2. General Fund 3. Sewer Enterprise Fund 4. Transportation Fund 5. Fewson Fund 6. Economic Development/Guest Tax Fund 7. Emergency Reserve Fund 8. Nature Sanctuary Fund 9. Park Donations Fund 10. Projects Fund 11. Debt Service Funds 12. 2018 – 2023 Capital Improvement Program (CIP)

Ord. No. ____ Page 1 of 1

BILL NO. 2960 ORDINANCE NO. ____ AN ORDINANCE APPROVING AND ADOPTING THE OPERATING BUDGET FOR THE PERIOD FROM JANUARY 1 THROUGH DECEMBER 31, 2018, AND THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2018 THROUGH 2023 FOR THE CITY OF PARKVILLE, MISSOURI BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PARKVILLE, MISSOURI AS FOLLOWS: Section 1. The Board of Aldermen does hereby approve and adopt the 2018 Operating Budget for the City of Parkville, said budget attached hereto and incorporated herein by reference. Section 2. The Board of Aldermen does hereby approve the 2018 - 2023 Capital Improvement Program (CIP), said CIP attached hereto and incorporated herein by reference. Section 4. This ordinance shall become effective as of January 1, 2018. PASSED and APPROVED this 19th day of December 2017.

________________________ Mayor Nanette K. Johnston

ATTESTED: _________________________ City Clerk Melissa McChesney

November 30, 2017 The Honorable Mayor and Members of the Board of Aldermen 8880 Clark Avenue Parkville, MO 64152 RE: The 2018 City Budget Dear Mayor and Board: In accordance with Section 112.070.D. of the Parkville Municipal Code, I hereby present the 2018 Annual Operating Budget and 2018 – 2023 Capital Improvement Program (CIP). The budget will be adopted by the Board of Aldermen on December 19, 2017. 2018 Budget Overview The operating budget includes projected revenues and expenditures for 15 governmental funds: General Fund, Emergency Reserve Fund, Debt Service Funds (6), Economic Development Fund, Fewson Fund, Nature Sanctuary Donations Fund, Park Donations Fund, Projects Fund, Sewer Enterprise Fund, and Transportation Fund. The total operating budget is approximately $10.5 million as demonstrated in the table below:

Revenues (includes carryover

fund balance except in debt service funds)

Expenses Balance

General Fund $5,584,458 $4,566,277 $1,018,181 Emergency Reserve Fund $1,740,943 $417,661 $1,323,282 Debt Service Funds $ 1,806,582 $ 1,806,733 $0 Special Revenue Funds $3,251,358 $2,394,428 $856,930 Sewer Enterprise Fund $1,687,028 $1,335,924 $351,104 TOTAL $14,070,369 $10,521,023 $3,549,497

In addition to the operating budget, the City has a 6-year Capital Improvement Program (CIP). The 2018 – 2023 CIP is a planning document that prioritizes capital projects and establishes a financing strategy for completing each project. The 2018 CIP includes $2.1 million of capital improvements with an operating budget impact of $1.3 million. The City’s portion of the 2018 CIP (budget impact) is budgeted to be funded as follows: Sewer Fund (41%), Transportation Fund (43%), and the General Fund (15%). The five-year plan (2019-2023) reflects the priorities of the governing body for the immediate future, but it will be evaluated on an annual basis and adjusted to reflect changing needs and conditions. Budget Purpose The budget is the most significant document that the City prepares each year. The budget is organized to convey to the reader the services being delivered by the municipal government to the community in 2018. The budget serves four primary goals:

1. Policy Document – The budget is an expression of Board of Aldermen policy. Policy is implemented by the appropriations made, projects funded, and staffing authorized for the upcoming year.

2. Financial Plan – The budget sets out how expenditures are to be made and specifies anticipated revenues and other resources to fund those expenditures. The document is a reflection of related financial policies such as the Purchasing Policy, Reserve Policy, Debt Management Policy, the Fewson Fund Policy, and the Neighborhood Improvement District (NID) Financing Strategy. The Capital Improvement Program (CIP) is a long-term capital purchase planning document that attempts to balance future needs with future revenue.

3. Operations Guide – The budget outlines the broad range of City services provided to citizens according to each department and division of the government.

4. Communications Device – The budget communicates to the general public the annual priorities of the City of Parkville and the services purchased with taxes and other fees. The budget contains charts and graphs that are designed to assist readers with understanding the complex financial data included herein.

Budget Priorities for 2018 In each of the past three years, the Mayor and Board of Aldermen participated in a strategic session workshop to review community priorities and set organizational goals. A key outcome of the process in August 2017 was the confirmation of the City of Parkville Vision Statement:

Vision Statement Parkville offers an exceptional quality of life for residents and visitors by embracing opportunities to enhance commerce and economic activity, while preserving the community’s historic charm,

attractive character and unique natural environments. The Vision Statement is an expression of the inspirational long-term impact resulting from the work of the City of Parkville. In addition, the Mayor and Board identified five critical success factors – the things that must go well – to achieve the City’s vision.

Critical Success Factors Basic Services

Parkville will be a role model for delivery of City services and will meet citizens on their level with customer service that consistently exceeds expectations.

Infrastructure Maintain existing infrastructure and construct new facilities that support safety, standards, and

aesthetics, using cost efficient and best management practices while thinking strategically. Economic Development

Parkville employs an economic development strategy that supports community and market needs, provides diverse quality development opportunities, makes strategic use of incentives,

and encompasses all areas of the community. Parks

Our parks are regionally recognized for diverse use and quality facilities that provide residents and visitors an outdoor destination. All neighborhoods will be connected by trail to each other,

the City, and regional park systems.

Finances Stable finances give us a road map for future priorities while guiding staff's allocation of time

and resources. Although a finite resource, it emphasizes the need for quality economic development, serves as a positioning tool for strategic partnerships, and allows us to make

decisions based on long-term cost efficiencies versus short-term responses. General Fund Overview The General Fund is the largest governmental fund and accounts for the primary governmental operations including administration, municipal court, police, public works, parks, and community development. General Fund revenues are healthy, and the projected year-end revenues for 2017 are expected to exceed projections by $116,170, or 3%. Revenues for 2018 were budgeted 2.3% above 2017 projections to account for growth-related increases in sales taxes, property taxes, and building permits. Year-end expense projections are approximately $283,000 below budget. This is due primarily to personnel savings, legal services savings, and capital improvement projects that postponed in 2017 but will be completed in 2018. The savings will be carried over to 2018 to partially support one-time General Fund expenses including capital outlay ($198,326) and transfer to emergency reserves ($317,500). The General Fund Operations Budget is proposed to increase by $135,006, or 3.4%. Most of the increases are in the Personnel expenses, including salaries and related costs. In 2018, 50% of the recommended wage increases from the Classification Study is included in the budget. The budgeted ending fund balance is approximately 22% of 2018 budgeted expenditures, which exceeds the Board’s goal to maintain a 15% balance. The larger balance is warranted based on the five-year fund projection that includes ongoing transfers to emergency reserves. Emergency Reserve Fund A $317,500 transfer from the General Fund to the Emergency Reserve Fund is planned in 2018 to maintain the balance of the Emergency Reserve Fund at $1.32 million, which is approximately 31% of 2018 General Fund budgeted expenditures (including CIP). This balance exceeds the Board’s goal to maintain at least 25% of annual General Fund expenditures in reserve. The Board has been strategically growing reserves beyond the minimum target in order to prepare for the need to backstop special assessment delinquencies for the Brush Creek and Brink Meyer Neighborhood Improvement Districts (NIDs). The City requires healthy reserves to support the NID financing strategy to maximize contributions to the Emergency Reserve Fund and 5-year CIP. Beginning in 2017 the Emergency Reserve Fund began a projected balance reduction in accordance the approved NID financing strategy. Debt Service Funds The City issued permanent financing for the Brush Creek and Brink Meyer NIDs in 2014. The Brush Creek NID debt financed the extension of sewer infrastructure, and the Brink Meyer NID debt supported improvements to Brink Myers Road, including the retaining wall. The Board has established a long-term financing strategy to make future payments if assessments are delayed due to delinquencies. The City continues to pursue its economic development options to encourage property owners to develop in this area and stay current on all assessments. In 2018, the City will begin payments on the 2017 Enhanced Street Improvement program. The payments will be made out of the Transportation Fund and will continue through 2022.

Sewer Enterprise Fund The Board of Aldermen’s policy related to the Sewer fund is to maintain working capital equal to at least 90 days of operating expenses and the annual debt payment. The 2018 budget reflects a projected balance of working capital slightly below the target. A large number of unexpected

repairs and equipment failures in 2017 impacted the projected fund balance. As a result of the unexpected expenses, the 2018 Sewer Fund estimated ending fund balance is $351,104, which is below the working capital of target of $391,760. In addition to routine operating expenses, the 2018 budget included capital outlay (CIP) of $382,200. This includes carryover from several projects that were initiated in 2017 but will be completed in 2018. The largest portion of funding is recommended to complete are priority improvements that were identified in the 2008 Sanitary Sewer Evaluation Study (SSES) and subsequent closed-circuit television (CCTV) inspections. The five-year CIP includes funding to continue an annual CCTV and cleaning program on a cycle of reviewing the entire sanitary sewer system every 8 years in accordance with industry best management practices. Funding is recommended to do a major line repair project every two to three years to keep up with maintenance needs. Transportation Fund Infrastructure has been a Board of Alderman priority for the past four years. In 2017, Street improvement projects totaling $2,536,112 were approved, including an enhanced street improvement program and the initiation of the Route 9 project. Through careful planning, the Board has increased street maintenance repairs to improve streets that were deteriorating at faster rate than basic maintenance funding could fix. With the completion of $1 million in street, curb, and sidewalk improvements in 2017, the overall rating of streets in Parkville have improved. The initiation of the Route 9 project will be a multi-year improvement that will transform the main north-south artery through the community to a vastly improved transportation corridor with pedestrian friendly features, including sidewalks and bike trails.

The 2018 Transportation Budget includes continued improvements to streets, curbs, and sidewalks. The proposed budget of $330,000 for improvements is consistent with the priority set by the Board for improving the overall conditions of streets. Beginning in 2018, the City will begin making annual debt service payments of $215,000 per year through 2022, on the 2017 enhanced street improvement program. Both expenditures will place stress on the Transportation Fund, which is principally supported by transportation related taxes. The City will attempt to manage these expenses until such time the temporary 2017 Street Improvement debt is retired in 2022. Included in the 2018 Budget is a reduction of $25,000 in the transfer of funds to the General Fund to help support the personnel costs for the Streets Division of the Public Works Department. Over the upcoming fiscal years, the City will need to continue to look for ways to grow and stretch transportation dollars to help meet these needs.

Future Outlook

The 2018 budget maintains essential services at current levels and directs limited additional resources toward the five critical success factors. The City is fortunately experiencing steady growth in its retail, residential, and commercial base that bodes well for future financial security. The Board continues to exercise caution when implementing new projects and expanding services due to the debt burden associated with the Brush Creek and Brink Meyer NIDs. Success can come from taking advantage of grant opportunities and strategic financing. For example, the English Landing Park restroom project, a long-deferred community priority, and the replacement of the low water dam at the entrance to the park, are being completed through a combination of sources – county grant and City funding. The first two phases of the Route 9 Improvements are funded through a combination of state and federal grants, with local match dollars from a special Community Improvement District sales tax. Acknowledgments City staff, volunteer board members, and consulting partners worked hard to prepare this annual budget that will guide City operations for the upcoming year. I appreciate the effort of the staff

each year to analyze budget recommendations and respond to questions while handling their routine duties. Special thanks to the Mayor and Board of Aldermen for devoting extra time to budget work sessions and the strategic priorities workshop. Because of your attention and thoughtful input, I am confident this budget reflects the key community priorities for the upcoming year. Respectfully submitted,

Joe Parente City Administrator

CITY OF PARKVILLE ▪ 8880 Clark Avenue ▪ Parkville, MO 64152 ▪ (816) 741-7676 ▪ FAX (816) 741-0013

CITY OF PARKVILLE Memorandum

Date: Friday, December 1, 2017 To: Mayor and Board of Aldermen From: Joe Parente, City Administrator CC: Management Staff RE: Budget Work Session Follow up Information Below is a summary of questions, or requests for additional information, that were raised by the Mayor or Board of Aldermen at the fourth budget work session on November 15, 2017. The responses include a compilation of previous responses to questions. Items that are addressed in this Memorandum:

1. Updated Budget Worksheets. Based on a discussion at a recent Finance Committee meeting, the worksheets have been revised to include both a revenue subtotal, and a total revenue line (revenue + projected fund balance). This will help provide a more clear comparison of year to year revenues.

2. Municipal Court Revenue. As a follow up to a request made in the 2nd Budget Work Session concerning the decline in court revenue, staff has completed an analysis of the drop in revenue. Staff reviewed historical data comparing the number of municipal court cases and the amount of revenues collected for each type of case. Staff also had discussions with the Municipal Court Judge, Court Clerk, and the Police Department. Based on this, it was concluded the drop in revenue is primarily associated with changes made in Senate Bill 5, and the trailer bill SB 572. A summary of some of the impacts on the drop in revenue are as follows:

a. SB 5 reduced the maximum fine amount for minor traffic offenses from $500 (excluding court costs) to $300. SB 572 further reduced the maximum fine to $200. Please note the changes had little impact on single offenses, such as failure to stop at a stop sign or a single speeding ticket.

b. SB 572 consolidated additional offenses that were subject to the $200 maximum fine cap.

c. The legislative changes removed the court’s authority to suspend a person’s driver’s license and to add a failure to appear charge, when they did not appear. The impact of this change resulted in the loss of fine revenue for this offence. Previously, a person with a suspended driver’s license was forced to pay delinquent fines, prior to removing the suspended driver’s license. Under the new law, a valid driver’s license

is maintained, and it is not until such time the driver license renewal when the fines must be paid. This has created a lag in time that could be up to ten years, depending on expiration of a person’s driver’s license.

In summary, the drop in court revenue can primarily be attributed in a) the drop in the maximum fine amount; b) the consolidated of additional cases in the category where a maximum fine exists; c) removing the ability of the court to suspend a driver’s license for failure to appear, resulting in a significant lag in time before the fine can be collected.

3. 2018 Budget Modifications since the last work session:

a. Sewer Rate Increase. Staff has revised the Sewer Fund budget and forecast worksheets to incorporate a 10% increase in sewer rates. The previous budget proposal included a 6% increase. It is anticipated that increasing the rate increase from 6% to 10% will generate an additional $44,132 in sewer revenue. The revenue will help fund the capital sewer plan, as well as bridge the gap for sewer administrative costs presently being subsidized by the General Fund. Staff will have more information for the Board during the Budget Work Session scheduled prior to the December 5th Board meeting.

b. Sewer Fund Transfer for General Fund Expenses. With the increase in the sewer rate, the amount of transfer to the 2018 General Fund budget has been increased by $25,000, from $160,000 to $185,000. This increase closes the gap between the administrative costs borne by the General Fund for the Sewer Enterprise Fund ($365,644 per 2016 Springsted Sewer Allocation Study). Additional information on the Springsted Sewer Allocation study may be found in paragraph 5.

c. Transportation Fund Transfer to the General Fund. The amount of transfer from the Transportation Fund to the General Fund, for administrative costs, has been decreased by $25,000. This transfer helps offset the cost of maintaining a normal street improvement program, as directed by the Board at the last work session. The

intent is to maintain this level for five years, until such time the 2017 enhanced street improvement program temporary debt is retired and normal funding is resumed.

d. Update to General Fund Capital Outlay Budget. The Budget has been revised to include $11,657 for the Park University parking lot lease. This represents payment for half of 2018. The actual approval of the lease is still subject to Board of Alderman approval. The budget allocation provides the funding authority, should the Board approve the parking lot lease during the budget year.

4. During the 4th Budget Work Session, a question was asked whether the potential writing off of bad sewer debt is reflected in the 2018 Budget’s projected Fund Balance. The response was the Budget document only reports revenues and expenditures, therefore any receivables, whether collectable, or not, is not reflected in the Fund Balance. As a follow up, please note that receivables are reported in the Year End Basic Financial Statement prepared by the Independent Auditor. Any bad debt that is designated as uncollectable will be reflected in the Audit’s Statement of Net Position for the Sewer Fund, so disclosure does exist in the city’s financial documents.

5. During the 4th Budget Work Session, further clarification was requested on how the indirect costs were derived in the Springsted Sewer Study. The study was performed in 2016 to determine the maximum amount of Administrative Charge that can be made against the Sewer Fund. The study calculated both the direct costs, and indirect costs based on a survey of personnel. The following represents a summary of the report:

A. A time study was performed to determine the amount of direct costs and overhead

costs that could be attributed to non-general fund activities. The results were:

General Fund

2016 Budget

Overhead Activities

Direct Sewer Service

Activities Administration * $ 1,329,483 $ 552,860 $ 25,634 Police $ 1,223,870 $ 6,294 $ - Municipal Court $ 153,471 $ - $ - Public Works Admin & Streets $ 651,343 $ 7,140 $ 60,469 Community Development $ 316,393 $ 5,983 $ 20,146 Operations Division Parks $ 356,007 $ - $ - Nature Sanctuary $ 39,681 $ - $ - Public Information Division $ 13,810 $ 13,810 $ - Information Technology Division $ 43,974 $ 43,974 Capital Outlay $ 351,035 $ - $ -

Totals $ 4,479,067 $ 630,061 $ 106,249

B. Based on the above results, a percentage of the General Fund Budget attributed to overhead was calculated by dividing the overhead activities against the total General Fund budget ($630,061/3,487,971). This produced a percentage, 18.01%.

Total General Fund $ 4,479,067 Less Capital Outlay $ (351,035) Net operating $ 4,128,032 Less Overhead $ (630,061) General Fund Overhead Basis $ 3,497,971 Overhead percent 18.01%

C. The Overhead percentage (18.01%) was then applied against the Sewer Budget to produce a figure that may be charged. Combined with the total direct General Fund Sewer Expenses, the maximum amount of funds the City may charge against the Sewer Fund for General Fund paid expenses is $365,644.

Total Sewer Expenses $ 1,543,641 Less Administration Fee $ (103,530) Net Sewer Expenses $ 1,440,111 City overhead Allocation (18.01%) $ 259,396 City Direct Expenses $ 106,249 Total Sewer Administration Fee $ 365,644

D. A question was also asked in the work session of what costs were included in the

overhead activities in the Springsted report. To help answer this, an exhibit was prepared where staff followed the methodology listed by Springsted, and applied it against the 2016 Administration Department Budget. Please note the Administration Department Budget is where most of the overhead costs come from. These includes services like paying bills, collecting payments, responding to citizen inquiries, issuing payroll checks, coordinating purchasing functions, helping to define policy goals and direction, and other services.

Below is an example how the overhead activities were derived from the Administration Budget. Springsted was contacted to review the Exhibit and responded it is conceptually correct. There were some nuances with expenses where minor adjustments were made before applying the 50.24%, but these were exceptions based on an individual expense.

Type Account

2016Budget

Time Allocation

Study - Overhead Personnel

Costs

Total Overhead Costs that may be charged to Non-General

Fund Activites

Salaries 326,252 Overtime 1,500 Mayor and Aldermen 57,600 FICA & Medicare 26,826

Retirement 25,820

Health, Life, & Dental 36,499 474,497 50.24% 238,387$

City Administrator Auto Allowance 1,200 50.24% 603

Membership Fees & Dues - Mayor and Board of Aldermen

1,000 50.24% 502

Membership Fees & Dues - Administrative Staff

2,900 50.24% 1,457

Professional Development - Administrative Staff

11,000 50.24% 5,526

Professional Development - Mayor and Board of Aldermen

5,500 50.24% 2,763

Total Personnel 496,097 249,239 Liabil ity 68,000 50.24% 34,163 Insurance Deductible 20,000 50.24% 10,048 Workers Compensation 1,500 50.24% 754 Unemployment 2,500 50.24% 1,256 Property Insurance 18,000 50.24% 9,043

Total Insurance 110,000 55,264 Telephone & Voicemail 6,000 50.24% 3,014 Electricity 58,500 50.24% 29,390 Water 6,250 50.24% 3,140 Mobile Phones 120 50.24% 60

Train Depot Util ities 50.24% -

Cable 2,100 50.24% 1,055 Trash Hauling/Recycling 300 50.24% 151

Total Utilities 73,270 36,811

Lease Purchase - Office Equipment 1,200 50.24% 603

Total Capital Expenses 1,200 603

General Fund (10) Administration (501)

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A Time Allocation Study was performed on each position in

each department. The Administration Department

study determined that 50.24% of salaries, benefits and payroll

costs were attributed to Overhead Costs.

The 50.24% was then applied against all other non-personnel

costs.

Office Supplies, Computer Accessories & Consumable Items 5,000 50.24% 2,512

Postage 1,350 50.24% 678 Printing 700 50.24% 352 Publications 250 50.24% 126

Total Office Expenses 7,300 3,668 Building Maintenance & Repair 20,000 50.24% 10,048 HVAC Maintenance & Repair 2,500 50.24% 1,256 Janitorial Services/Supplies 11,000 50.24% 5,526 Train Depot Maintenance 6,200 50.24% 3,115 Office Equipment Maintenance 2,500 50.24% 1,256

Total Maintenance 42,200 21,201 Elections 2,500 50.24% 1,256

Advertising/Public Notice 6,120 50.24% 3,075

Credit Card Processing Fees 2,000 50.24% 1,005

MARC HHW Program 5,776 50.24% 2,902

Friends of Parkvil le Animal Shelter - Animal Control

6,000 50.24% 3,014

Total City Services 22,396 11,252 Attorney/Legal Fees 120,000 50.24% 60,288 Litigation 60,000 50.24% 30,144 Auditor Fees 18,120 50.24% 9,103 Professional Services 48,000 50.24% 24,115

Total Professional Fees 246,120 123,651 Holiday Decorations 900 50.24% 452 Cemetery Maintenance 4,000 50.24% 2,010 Meeting Food 2,000 50.24% 1,005 Meeting Supplies 500 50.24% 251 Miscellaneous 6,000 50.24% 3,014 Employee Appreciation 50.24% -

Total Other Expenses 13,400 6,732 Transfer to Emergency Reserve 317,500 50.24%

Transfer to Debt Service 50.24% -

Transfer to Projects Fund 15,910 50.24% 7,993

333,410 7993

1,345,393 - 516,414 Total General Fund (10) Administration (501)

A total of $516,414 may be charged to other non-

General Fund activities.

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Total Transfers

General Fund (10)Last Updated 11/30/17

2015 2016 2017 2017 2017 2018 2019 2020 2021 2022Actual Actual Budget YTD Projected Proposed Projected Projected Projected Projected

Beginning Fund Balance 1,296,496$ 1,654,343$ 1,675,331 1,675,331 1,675,331 1,449,752 1,018,181$ 115,486$ (453,066)$ (880,607)$ Revenues

Taxes 2,132,142 2,183,385 2,213,500 2,104,328 2,228,736 2,287,121 2,332,863 2,379,521 2,427,111 2,475,653 Licenses 59,563 60,507 57,800 54,424 59,380 57,800 58,378 58,962 59,551 60,147 Permits 256,201 267,732 221,670 285,514 299,196 239,470 243,912 242,911 247,296 251,768

Franchise Fees 828,215 875,432 874,000 587,459 839,881 870,000 887,270 904,884 909,455 927,644 Other Revenue 35,096 42,362 40,761 34,645 38,854 40,825 41,379 41,944 42,521 43,109 Court Revenue 225,128 191,726 220,000 160,140 176,007 180,000 182,700 185,441 188,222 191,045 Interest Income 7,623 8,149 8,000 6,547 8,000 8,160 8,323 8,490 8,659 8,833

Miscellanous Revenue 60,460 109,703 22,080 85,677 123,177 52,080 54,074 56,162 58,348 60,637 Grant Revenue 8,827 11,711 10,750 10,000 11,500 9,250 ‐ 1,500 1,500 1,500

Transfers 348,251 293,530 375,000 343,750 375,000 390,000 380,000 395,000 410,000 425,000

Total ‐ General Fund Revenues: 3,961,506 4,044,237 4,043,561 3,672,483 4,159,731 4,134,706 4,188,899 4,274,813 4,352,664 4,445,337

Total Sources 5,258,002 5,698,580 5,718,892 5,347,814 5,835,062 5,584,458 5,207,080 4,390,299 3,899,598 3,564,730

ExpendituresAdministration 789,401 965,181 1,098,192 960,409 1,028,359 1,148,856 1,171,561 1,194,918 1,218,949 1,243,678

Police 1,036,581 1,072,499 1,242,136 1,024,009 1,159,648 1,285,992 1,313,410 1,341,544 1,370,415 1,400,047 Municipal Court 132,141 140,472 155,900 126,599 142,827 153,194 155,513 158,518 161,593 164,742

Public Works 172,372 181,720 226,756 209,504 226,552 241,219 246,092 251,087 256,206 261,454 Community Development 267,231 260,370 293,038 240,925 283,949 306,861 313,281 319,854 326,584 333,474

Streets 356,757 385,138 422,576 339,576 408,702 427,946 437,896 448,127 458,646 469,464 Parks 319,765 324,262 373,479 297,146 341,416 377,184 383,933 390,852 397,945 405,219

Nature Sanctuary 29,834 33,546 40,201 34,663 38,800 44,138 44,516 44,898 45,284 45,673 Information Technology 34,185 45,236 49,907 45,698 53,109 49,551 49,799 50,048 50,298 50,549

Public Information 15,357 12,258 13,260 12,901 14,513 15,510 15,588 15,665 15,744 15,823 Total Operating Expenses 3,153,624 3,420,682 3,915,445 3,291,429 3,697,876 4,050,451 4,131,590 4,215,510 4,301,664 4,390,124

Capital Outlay (CIP) 149,139 300,328 434,895 147,444 374,300 198,326 642,504 310,355 161,041 158,837

Transfers 282,077 333,410 317,500 264,583 313,134 317,500 317,500 317,500 317,500 317,500

Total ‐ General Fund Expenditures: 3,584,841$ 4,054,420$ 4,667,840$ 3,703,457$ 4,385,310$ 4,566,277$ 5,091,594$ 4,843,365$ 4,780,205$ 4,866,461$

Estimated Ending Balance (deficit) : 1,673,162$ 1,644,160$ 1,051,052$ 1,644,358$ 1,449,752$ 1,018,181$ 115,486$ (453,066)$ (880,607)$ (1,301,731)$

Type Account Description Account 2015Actual

2016Actual

2017Budget

2017 Projected

2018Budget

Projected carryover from prior year. 1,296,496 1,654,343 1,675,331 1,675,331 1,449,752

Real & Personal Property Taxes Real and personal property taxes collected on property within city limits. 41001‐00 921,072 962,311 970,000 988,536 1,021,696

Penalties Penalties charged on outstanding property taxes. 41002‐00 3,096 3,892 4,000 3,336 4,000

Corporate Merchants & Manufacturing

Disbursement of county tax collected to replace lost revenues from the merchants and manufacturing personal property tax exemption.

41003‐00 146,270 148,946 150,000 153,995 150,000

Financial Institution Tax Disbursement of state tax on financial institutions located within the city. 41004‐00 2,065 2,955 2,500 338 2,500

Vehicle Tax A fee charged for every vehicle registered within city limits. 41005‐00 25,192 25,986 26,000 26,677 26,000

Sales Tax The City levies a 1% sales tax on purchases made within City limits. 41401‐00 963,853 968,137 990,000 982,452 1,010,925

Motor Vehicle Sales Tax Sales taxes levied on the purchase of motor vehicles by citizens of Parkville. 41402‐00 46,053 47,409 47,000 49,114 48,000

Motor Vehicle Fees Fees paid for motor vehicles. 41403‐00 24,539 23,749 24,000 24,287 24,000 2,132,142 2,183,384 2,213,500 2,228,736 2,287,121

Dog Licenses (Tags)License fee charged for each dog owned by a resident. The fee is $10/year for each spayed/neutered dog and $15/year for each non‐spayed/neutered dog.

41101‐00 1,983 2,015 1,950 1,695 1,950

Occupational LicensesThe license fee charged to maintain, operate, or conduct a business within City limits.

41102‐00 35,833 38,632 37,000 37,335 37,000

Late fees on Occ. LicensesLate fee assessed on occupational licenses. Included in Occupational Licenses above until actuals are known.

41102‐02 500 18 50

Peddlers License License fee charged for peddlers and solicitors. 700 1,110 850 2,300 $850

Liquor LicensesThe license fee charged to any business that manufactures, brews, sells or distributes alcoholic beverages.

41104‐00 18,878 17,057 18,000 18,000 18,000

Credit Card Processing FeesSurcharge applied to credit/debit card transactions to cover processing costs. No longer used, the city switched to a vendor that covers credit card processing fees for administrative sales.

41111‐00 1,670 1,675

59,563 60,506 57,800 59,380 57,800

Building Permits Permit fees charged for construction on any property in the City. 41201‐00 212,814 207,582 182,500 254,391 210,000

Occupancy Permit Fee for occupancy inspections not otherwise associated with a building permit. 41201‐01 850 550 500 500 500

Sign Permits Permit required for any sign erected in the City. 41202‐00 890 1,830 1,000 1,015 1,000

Electrical PermitsPermit required for any electrical work. Included in Building Permits above until actuals are known.

41203‐00 ‐

Alarm PermitPermit required for alarm installation. Included in Building Permits above until actuals are known.

41203‐01 ‐ 229

Plumbing PermitsPermit required for plumbing work. Included in Building Permits above until actuals are known.

41204‐00 ‐

Development Permits Permit fee to (re)develop any property. 41205‐00 1,650 1,895 1,670 1,838 1,670

Public Improvement Fees Fee charged on public improvement projects to cover staff time and materials. 41205‐01 33,604 29,239 35,000 35,000 20,000

Rezoning PermitsFee charged for rezoning permits. Included in Building Permits above until actuals are known.

41206‐00 900 300 954 300

Subdivision Permit Fees Fee charged for subdivision permits. Included in Building Permits above until actuals are known.

41207‐00 4,468 22,059 3,285 4,000

Board of Zoning Adjustment Application Fees

Fee charged for applications to the Board of Zoning adjustment for variances, exemptions, and appeals.

41208‐00 300 ‐ 600 300

Conditional Use PermitsPermits issued subject to certain conditions stipulated by the Board of Aldermen. Included in Building Permits above until actuals are known.

41209‐00 600 662 1,309 700

Grading/Public Works Use Permits

Permits issued to alter the grade of land or work in the City's right‐of‐way. Included in Building Permits above until actuals are known.

41210‐00 75 195 1,000 1,000

Plan Reviews Fee for commercial and residential plan reviews. 41211‐00

Special Event PermitNo longer used. Permit required to host an event in the city. Now included in Special Event Event Reservations

41209‐01 50 3,420 75 ‐

256,201 267,733 221,670 299,196 239,470

General Fund (10) Revenues

Licenses

Total Licenses

Perm

its

Total Permits

Taxes

Total Taxes

Beginning Fund Balance


2016Actual

2017Budget

2017 Projected

2018Budget

General Fund (10) Revenues

Telecom Franchise All telecom companies are charged a franchise fee equal to 5% of gross receipts. 41301‐00 196,969 206,471 205,000 186,085 205,000

Missouri Gas Energy The gas utility franchise license fee is 5% of gross receipts. 41302‐00 111,092 94,507 120,000 96,212 110,000

Missouri American Water The water utility franchise license fee is 5% of gross receipts. 41303‐00 119,679 116,360 128,000 104,321 120,000

KC Power & Light The electricity utility franchise license fee is 5% of gross receipts. 41304‐00 319,967 370,422 340,000 364,156 350,000

Martin Marietta Stone RoyaltiesStone royalties are $0.03 per ton of limestone physically removed from the mine.

41305‐00 14,775 16,390 13,000 13,727 13,000

Cable/Video Service Franchise The cable/video service franchise fee is 5% of gross receipts. 41306‐00 65,733 71,282 68,000 75,380 72,000

828,215 875,432 874,000 839,881 870,000 Farmers Market Fees paid for stall rentals at the farmers market. 41501‐00 1,030 1,061 1,061 1,362 1,125 Park Shelter Reservations Fees paid to reserve shelters at English Landing Park. 41504‐00 11,535 12,708 12,000 10,396 12,000 Sports Field Reservations Fees paid to reserve the athletic fields at English Landing Park. 41504‐01 4,610 14,195 11,000 8,829 11,000

Special Event Reservations Fees paid to host events in City limits 41504‐02 15,221 11,808 14,000 15,567 14,000

Nature Sanctuary Programs Fees paid for events and programming at Parkville Nature Sanctuary properties. 41505‐01 2,700 2,590 2,700 2,700 2,700

35,096 42,361 40,761 38,854 40,825 Fines Fines collected from City ordinance violations. 41601‐00 217,455 181,708 220,000 169,365 180,000

CVC ReportsCollection fee for the Crime Victims Compensation reports. Included in Fines above until actuals are known.

41602‐00 526 532 467

Appointed Attorney Reimbursement

Money received to reimburse cost of attorney for qualified defendants. Included in Fines above until actuals are known.

41602‐01 3,119 3,649 409

Boarding of Prisoners Reimbursement

Money received to reimburse expense of boarding prisoners at the County prison. Included in Fines above until actuals are known.

41602‐02 661 2,766 2,582

Police ReportsFee charged to produce police reports upon request. Included in Fines above until actuals are known.

41603‐00 3,368 3,071 3,184

225,128 191,726 220,000 176,007 180,000

Interest Income Interest earned from general fund investments. 41701‐00 7,623 8,149 8,000 8,000 8,160

7,623 8,149 8,000 8,000 8,160

Miscellaneous Money received from various sources that do not fall into any other category. 41801‐00 14,243 9,493 10,000 53,782 10,000

Rebates Money received from product rebate claims. 41801‐03 461

Leased/Owned PropertiesRevenue from City‐owned properties with lease arrangements made with outside organizations, such as the Chamber of Commerce, Parkville EDC,the Graden Road Cell Tower, and the City Farm Ground.

41802‐00 6,315 64,665 5,880 59,935 35,880

FEMA Flood Reparations Disaster recovery funds received from FEMA. 41803‐99 15,803 19,204

Sale of Vehicles & Equipment Revenue generated from the sale of City‐owned vehicles and equipment. 41805‐00 10,750 10,625 5,000 9,460 5,000

Insurance Claim Reimbursement Reimbursements for insurance claims, workers compensation, etc. 41807‐01 8,648 5,716

P.O.S.T. Monies Any P.O.S.T. certified training reimbursement. 41808‐00 1,689 1,200 ‐ 1,200

Newsletter AdvertisingNo longer used. Money received from advertisers for space in the City newsletters. Contracted with the Platte County Citizen for newsletter services in fall 2015.

41801‐05 2,550

60,460 109,703 22,080 123,177 52,080 Grants for English Landing English Landing Grants 955.33

Storm Water Grant Platte County Outreach Grants for stormwater projects. 41804‐05 10,000

Bulletproof Vest Grant Grant for bulletproof vests for police department. 41804‐07 345 756 1,500 1,500

Other GrantsGrant money received from other miscellaneous sources. Funding in 2017 includes anticipated associated with the MDC TRIM Grant ($9,250).

41804‐09 8,482 9,250 10,000 9,250

8,827 11,711 10,750 11,500 9,250 Transfer from Transportation Fund

Fund transfer to reimburse General Fund for transportation‐related expenses. 41901‐00 245,000 190,000 225,000 225,000 200,000

Sewer Administrative FeeFee from Sewer Fund for salaries and various administrative functions relating to the Sewer Fund and operations, includes sewer billing service.

41903‐00 101,500 103,530 150,000 150,000 190,000

Transfer from Equipment FundNo longer used. Transfer of the remaining balance of the dormant Equipment Fund.

41905‐00 1,751

348,251 293,530 375,000 375,000 390,000

5,258,002 5,698,579 5,718,892 5,835,062 5,584,458 Total General Fund (10) Revenues

Total Interest Income

Total Miscellaneous

Misc

ellane

ous

Grants

Total Grant Revenue

Transfers

Total Transfers

Franchise

Fees

Total Franchise Fees

Other

Revenu

e

Total Other Revenue

Court R

even

ue

Total Court Revenue

Interest

Income

Type Account Description Account

2015 Actual

2016Actual

2017Budget

2017 Projected

2018Budget

SalariesThe total salaries for Administration employees. A portion of staff salaries are covered by the Sewer Administrative Fee, as related to sewer work performed.

01‐01‐00 297,603 324,345 352,511 358,400 397,528

OvertimeAny additional salary payment over the base rate of pay for department employees.

01‐03‐00 49 363 ‐

Mayor and AldermenAnnual salary for Mayor ($14,400/year). Annual salary for Aldermen ($5,400/year per Alderman).

01‐11‐00 57,014 56,098 57,600 57,600 57,600

FICA & MedicareThis is the City's share of FICA & Medicare cost for its employees.

01‐21‐00 25,561 26,768 30,490 29,724 29,529

RetirementThe City's LAGERS contribution for 2018 is 8.3% of general employee salaries. Includes ICMA‐RC Retirement contribution per City Administrator contract.

01‐22‐00 22,283 24,228 30,589 20,056 27,809

Board of Aldermen Allowance

No longer used. Elected officials used to receive a monthly allowance of $45. This allowance was eliminated in 2015 to add miscellaneous funding for reimbursements for eligible city related business expenditures.

01‐32‐00 1,170 ‐

City Administrator Auto Allowance

City Administrator auto allowance ($150/month). 01‐33‐00 1,200 1,000 1,200 1,500 1,800

Membership Fees & Dues ‐ Mayor and Board of Aldermen

The fees associated with membership to organizations for the Mayor and Board.

01‐40‐00 1,090 1,331 1,000 1,400 1,500

Membership Fees & Dues ‐ Administrative Staff

The fees associated with membership to organizations for Administration employees.

01‐41‐00 1,582 2,186 2,700 2,818 2,800

Professional Development ‐ Administrative Staff

Cost of educational seminars and conferences attended by Administrative employees.

01‐41‐02 10,394 9,268 12,370 10,500 13,000

Professional Development ‐ Mayor and Board of Aldermen

Cost of educational seminars and conferences attended by elected officials.

01‐41‐03 2,253 1,720 4,000 4,158 4,000

Tuition ReimbursementReimbursement of educational advancement of employees. 01‐43‐00

‐ ‐ ‐ 480 ‐

420,150 446,992 492,461 486,999 535,566

Liability Premium payment for the City's liability insurance. 02‐01‐00 33,498 75,801 77,259 89,675 90,000

Insurance DeductibleAny insurance claim has $5,000 or $10,000 deductible. This is a budget placeholder, claims will be recorded to the appropriate department.

02‐01‐01 13,832 20,000 10,297 20,000

Health, Life, & DentalThe City offers health, dental, and life insurance to its employees and subsidizes a portion of the premium. Reflects premium increases for employees.

02‐02‐00 36,053 38,290 32,830 31,393 33,200

Workers CompensationThe workers compensation premium that covers all Administration employees.

02‐03‐00 313 1,077 1,500 604 1,000

UnemploymentThis covers the cost of any unemployment insurance claims for the Administration Department.

02‐04‐00 ‐ 2,000 ‐ 1,000

Property Insurance Premium payment for the City's property insurance. 02‐05‐00 3,111 15,272 17,000 15,389 17,000

72,975 144,272 150,589 147,359 162,200

Telephone & VoicemailCharges for local and long distance telephone service for City Hall.

03‐01‐00 5,455 6,210 6,000 6,000 4,600

Electricity Electric utility charges for City Hall. 03‐02‐00 51,759 53,047 59,000 $76,162 68,000 Water Water utility charges for City Hall. 03‐04‐00 4,925 5,771 6,200 5,730 6,200

Mobile PhonesCellular phone stipend for the staff person assigned public information duties ($10/month).

03‐05‐00 110 130 120 270 120

Train Depot UtilitiesNo longer used. All utility charges for the Train Depot. The Train Depot is currently under a lease agreement. Utilities are paid by the tenant.

03‐07‐00 105 16

Cable Internet charges for City Hall. 03‐08‐00 2,133 1,922 2,100 2,100 2,100

Trash Hauling/Recycling Trash and recycling pickup fee for City Hall ($300/year). 03‐09‐00 300 300 300 800 300

64,682 67,486 73,720 91,078 81,320


Insurance

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


2015 Actual

2016Actual

2017Budget

2017 Projected

2018Budget


Lease Purchase ‐ Office Equipment

Lease of the postage machine. 04‐22‐00 825 837 650 1,149 650

825 837 650 1,149 650

Office Supplies, Computer Accessories & Consumable Items

This includes items such as stationery, pens/pencils, folders, etc. as well as computer accessories, meeting supplies and general consumables.

05‐01‐00 4,632 5,714 4,500 6,310 6,000

PostageAll postage and shipping costs, along with any incidental charges.

05‐02‐00 1,544 1,751 1,600 2,000 1,800

PrintingExpenses for printing work not performed by City personnel. This includes items such as business cards, forms, letterhead, and books.

05‐04‐00 908 790 700 1,330 800

PublicationsPurchase of books and periodicals that are pertinent to City services and/or employee performance, such as the MARC salary report.

05‐05‐00 395 472 250 450 400

7,479 8,727 7,050 10,090 9,000

Building Maintenance & Repair Maintenance and repair charges for City Hall. 06‐01‐00 18,665 28,466 25,000 26,500 27,000

HVAC Maintenance & RepairMaintenance and repair costs associated with City Hall's HVAC unit.

06‐01‐01 1,769 14,443 3,000 10,097 8,000

Janitorial Services/SuppliesJanitorial services contracted for the cleaning of City Hall ($825/month) and the purchase of supplies such as paper towels, toilet paper, etc.

06‐02‐00 10,809 9,830 11,000 11,000 11,000

Train Depot MaintenanceCosts associated with the upkeep of the Train Depot and its contents.

06‐11‐00 167 411 2,000 2,038 2,000

Office Equipment MaintenanceMaintenance and printing costs for the Administration copier.

06‐34‐00 2,325 4,454 3,500 4,000 4,000

33,736 57,604 44,500 53,635 52,000

Elections The City's share of the county's cost to hold elections. 07‐01‐00 2,055 2,397 3,500 3,000 3,500

Advertising/Public NoticeCosts for any advertisements placed in local newspapers of and codification of city ordinances.

07‐02‐00 2,146 1,813 6,300 2,000 2,500

Credit Card Processing FeesNo longer used. Cost to process credit and debit card transactions. Switched providers in late 2016. Processing fees are no longer charged to administrative sales.

07‐04‐00 1,470

MARC HHW Program

No longer used. The cost of participating in MARC's Hazardous Household Waste program, which allows residents to safely dispose of such waste at no charge. Moved to Transportation Fund.

07‐47‐00 5,776 5,776

Friends of Parkville Animal Shelter ‐ Animal Control

The City pays the Friends of Parkville Animal Shelter for providing animal control and kenneling services.

07‐99‐00 6,500 5,500 6,000 6,000 6,000

16,477 16,956 15,800 11,000 12,000

Attorney/Legal FeesFees paid for services provided by the City's contracted law firm, includes monthly contracted amount ($5,400/month), the balance is for special services.

08‐01‐00 101,542 99,888 120,000 90,000 120,000

Litigation Legal fees arising from litigation. 08‐01‐01 16,913 27,882 60,000 431 50,000

Auditor FeesFees paid for services rendered to perform the annual financial audit of the City.

08‐02‐00 11,520 18,120 18,570 18,570 19,070

Professional ServicesContractual arrangements with outside professionals such as engineers, planning, executive search, etc. Includes memberships for regional and state organizations.

08‐02‐02 32,485 59,757 99,652 100,000 90,000

162,459 205,646 298,222 209,001 279,070

Total Office Expenses

Total Capital Expenses

Office Expen

ses

Capital Exp.

Professio

nal Fees

Total Professional Fees

Total City Services

Total Maintenance

Mainten

ance

City Services


2015 Actual

2016Actual

2017Budget

2017 Projected

2018Budget


Holiday DecorationsThe cost of hanging decorations on utility poles around the City during the holidays.

09‐04‐00 1,318 689 900 750 750

Cemetery Maintenance Maintenance of the Old Parkville Cemetery. 09‐11‐00 3,369 3,656 4,000 3,828 4,000

Meeting FoodFor food costs associated with various meetings including work sessions, Finance Committee, and executive sessions.

09‐20‐02 1,715 1,969 1,800 2,234 1,800

Meeting Supplies Miscellaneous supplies for meetings. 09‐20‐07 113 458 500 700 500

MiscellaneousMiscellaneous includes uncategorized expenses. Includes funding for elected official business meetings, speaker/volunteer acknowledgements, etc.

09‐21‐00 4,102 9,869 6,000 8,937 8,000

Contingency 09‐21‐03 ‐ 22 ‐ ‐

Employee Appreciation Funding for yearly employee appreciation events. 09‐21‐03 2,000 1,600 2,000

10,618 16,661 15,200 18,048 17,050

Transfer to Emergency ReserveTransfer to Emergency Reserve Fund to cover any emergency expenses.

20‐20‐00 60,000 317,500 317,500 317,500 317,500

Transfer to Debt ServiceTransfer to Debt Service to cover the City's current, annual debt obligations. Change in 2016 is a result of the refunding of the 2006 COPs

20‐21‐00 217,500

Transfer to Projects FundTransfer to Projects Fund to cover any Projects Fund related expenses.

20‐21‐00 4,577 15,910

282,077 333,410 317,500 317,500 317,500 1,071,478 1,298,591 1,415,692 1,345,859 1,466,356 Total General Fund (10) Administration (501)

Total Other Expenses

Other Expen

ses

Transfers

Total Transfers

Type Account Description Account 2015 Actual

2016Actual

2017Budget

2017 Projected

2018Budget

Salaries The total salaries for Police Department employees. 01‐01‐00 715,104 727,917 811,000 780,000 851,667


01‐03‐00 15,103 17,214 18,000 20,000 20,000


01‐21‐00 53,582 53,947 63,419 58,667 63,552

RetirementThe City's LAGERS contribution for 2018 is 10.3% of police salaries. The contribution for employees who are not police officers is 8.3%.

01‐22‐00 41,795 45,017 79,619 68,587 84,755

Membership Fees & DuesThe fees associated with membership to organizations for Police employees.

01‐41‐00 400 425 950 600 950

Professional DevelopmentCost of educational seminars and conferences attended by Police employees.

01‐41‐02 653 653.5

4,500 2,500 4,500

Tuition ReimbursementReimbursement of educational advancement of employees.

01‐43‐00 578 ‐ 2,000 1,500 4,500

827,215 845,173 979,488 931,854 1,029,924

Health, Life, & DentalThe City offers health, dental, and life insurance to its employees and subsidizes a portion of the premium.

02‐02‐00 122,532 128,214 100,632 104,541 109,768

Workers CompensationThe workers compensation premium that covers all Police employees.

02‐03‐00 16,132 29,796 36,000 33,774 35,500

UnemploymentThis covers the cost of any unemployment insurance claims for the Police Department.

02‐04‐00 2,203 1,500 ‐ 1,500

140,866 158,010 138,132 138,315 146,768

Telephone & VoicemailPrivate line to assist with investigations or other confidential matters in the Department.

03‐01‐00 1,149 624 900 800 900

Mobile PhonesThe cost of cellular phones and coverage for Police personnel.

03‐05‐00 3,675 3,782 4,500 4,000 4,500

4,824 4,405 5,400 4,800 5,400


Includes items such as stationery, pens/pencils, ink/toner, folders, etc. as well as computer accessories, meeting supplies and general consumables.

05‐01‐00 1,708 2,010 2,800 2,004 2,800


05‐02‐00 189 129 250 200 250

PrintingExpenses for printing work not performed by City personnel. Includes items such as business cards, forms, notices, letterhead, signage and books.

05‐04‐00 157 402 500 400 500

Small Office Equipment Items such as printers, calculators, etc. 05‐20‐00 395 500 1,000 1,000 1,000

Equipment and Hand Tools

Any equipment or hand tools needed to carry out the work of the Police Department. Includes radars, in‐car video, Kevlar vests, evidence and fingerprinting supplies, duty ammunition, Taser cartridges, radios, safety vests, batteries, keys, tools, etc.

05‐21‐00 7,694 9,545 9,000 18,166 9,000

Terminal ‐ RejisService charges to access the REJIS database. Recurring monthly fee of $2.25 per user.

05‐22‐01 1,356 1,335 1,500 1,500 1,700

Terminal ‐ Platte CountyService charges to access the Platte County Sheriff's database.

05‐22‐02 2,014 2,014 2,300 2,095 2,300

UniformsPurchase of uniforms and uniform equipment for each officer.

05‐31‐00 5,493 5,941 7,000 5,500 7,000

Other Purchases Training and use of AED devices within the Department. 05‐99‐00 12 364 500 400 500

19,019 22,241 24,850 31,265 25,050

Office Expen

ses


General Fund (10) Police (505)

Insurance

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


2016Actual

2017Budget

2017 Projected

2018Budget

General Fund (10) Police (505)

Vehicle Repair & Maintenance Maintenance and repair of police vehicles. 06‐21‐00 11,157 10,642 15,000 15,000 17,000

Equipment Repair & Maintenance

Maintenance and repair of police equipment/Radio Contract

06‐21‐01 1,096 791 2,300 2,064 2,300

Vehicle Gas & Oil Fuel for Police Department vehicles. 06‐22‐00 25,160 21,938 45,000 30,000 45,000

Crimestar MaintenanceMaintenance on the City's Crimestar service and TIPS Hotline Fee.

06‐32‐02 1,500 1,500 1,500 1,500 1,500

Office Equipment Maintenance

Service contract/maintenance for Police Department copier.

06‐34‐00 1,248 1,529 2,000 2,000 2,500

40,161 36,401 65,800 50,564 68,300

Hiring ExpensesScreening tests completed before hiring new police officers as well as advertising costs to recruit new police officers for vacant positions.

07‐56‐00 3,455 5,104 3,500 200 3,500

Crime CommissionThe City's annual contribution to the Crime Commission.

07‐57‐00 500 500 500 500 500

Lab WorkThe cost of sending evidence out for laboratory analysis and crime scene processing.

07‐81‐00 2,000 ‐ 2,000

Contractual Service Agreement

Payments for investigative information services rendered, Leads on Line, Medical Advisor/AED, and Accurint Information Services.

07‐90‐00 360 360 2,000 600 2,000

Other City Services

Any other services performed by the Police Department not already covered. This includes the boarding of animals not covered by FOPAS agreement, including euthanasia.

07‐99‐00 144 700 350 700

4,315 6,108 8,700 1,650 8,700 Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 180 111 350 200 350

Harvesters‐Deer DonationThis line item is used for Harvester donations for deer management.

09‐21‐04 50 1,500 1,000 1,500

180 161 1,850 1,200 1,850 1,036,581 1,072,499 1,224,220 1,159,648 1,285,992 Total General Fund (10) Police Expenses

Mainten

ance

Total Maintenance

City Services

Total City Services


Other

Exp.


2015 Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

Salaries Salaries of the Court Clerk and Part‐Time Court Clerk. 01‐01‐00 51,173 52,908 55,076 54,831 60,537


01‐03‐00 33 ‐ 250 ‐ 250

Judge Judge's annual salary. 01‐11‐00 18,221 18,053 18,000 18,000 18,000

FICA & Medicare The City's share of FICA & Medicare cost for its employees. 01‐21‐00 5,285 5,309 5,609 5,355 5,700

Retirement The City's LAGERS contribution for 2018 is 8.2% of general employee salaries. 01‐22‐00 2,214 2,141 2,929 2,678 2,987

Judge Allowance Judge's allowance ($45/month). 01‐32‐00 495 540 540 540 540

Membership Fees & DuesThe fees associated with membership to organizations for the Judge, attorneys, and Court employees.

01‐41‐00 500 270 500 270 300

Professional Development Cost of educational seminars and conferences attended by Court employees. 01‐41‐02 3,523 3,942 5,500 3,957 5,000

Prosecutor Prosecutor's annual salary. 01‐51‐00 17,150 16,250 15,000 15,000 15,000 Public Defender Public Defender's annual salary. 01‐51‐02 7,200 7,800 7,200 7,200 7,200

105,793 107,213 110,605 107,831 115,514


02‐02‐00 9,454 8,689 8,025 7,248 7,610

Workers CompensationThe workers compensation premium that covers all Municipal Court employees.

02‐03‐00 1,888 3,761 4,400 3,240 3,400

11,341 12,451 12,425 10,488 11,010

Mobile Phones Cellular phone stipend for Court Clerk ($10/month). 03‐05‐00 120 130 120 120 120

120 130 120 120 120


Includes items such as stationery, pens/pencils, folders, etc. as well as computer accessories, meeting supplies, and general consumables.

05‐01‐00 376 494 1,500 1,500 1,000

Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 312 256 400 350 400

PrintingExpenses for printing work not performed by City personnel. Includes business cards, forms, notices, letterhead, and books.

05‐04‐00 1,907 2,738 4,500 3,356 2,000

PublicationsPurchase of books and periodicals that are pertinent to City services and/or employee performance.

05‐05‐00 250 318 350 350 350

Processing Fees Fees associated with processing credit cards. 05‐06‐00 1,169 1,987 2,500 1,500 1,650 4,014 5,792 9,250 7,056 5,400

REJIS System The fees incurred to check for warrants on defendants. 06‐32‐00 247 247 700 260 1,000

Software Support AgreementMaintenance agreement with Tyler Technologies for the Incode court module.

06‐33‐00 2,278 2,392 2,800 2,511 2,650

Office Equipment Maintenance Maintenance costs for Municipal Court copier. 06‐34‐00 127 204 800 200 250

2,652 2,842 4,300 2,971 3,900

Boarding of Prisoners The cost to board prisoners at the Platte County prison facilities. 07‐80‐00 2,286 8,372 12,000 6,500 9,000

Bailiff The cost to have a police officer stand as bailiff for court. 07‐82‐00 4,939 2,995 6,000 7,361 7,500

Translator Translation services for non‐English speaking defendants. 07‐82‐01 627 361 800 300 500

7,852 11,729 18,800 14,161 17,000

Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 369 315 400 200 250

369 315 400 200 250 132,141 140,472 155,900 142,827 153,194

Office Expen

ses


General Fund (10) Court (510)

Insurance

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


Other

Exp.

Total General Fund (10) Court Expenses

Mainten

ance

Total Maintenance

City

Services

Total City Services

Type Account Description Account2015 Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

SalariesIncludes salaries for Public Works employees. A portion is covered by the Sewer Administrative Fee, as related to sewer work performed.

01‐01‐00 113,140 131,184 145,463 148,617 152,681

FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 8,594 9,801 11,128 10,381 11,597

Retirement The City's LAGERS contribution for 2018 is 8.2% of general employee salaries. 01‐22‐00 2,087 4,430 7,825 8,838 9,015

Public Works Director Auto Allowance

Public Works Director auto allowance ($250/month). 01‐33‐00 3,000 3,000 3,000 3,000 3,000

Membership Fees & DuesThe fees associated with membership to organizations for the Public Works Director.

01‐41‐00 305 549 650 600 650

Professional DevelopmentCost of educational seminars and conferences attended by Public Works employees.

01‐41‐02 3,164 2,905 3,800 4,228 3,800

Tuition Reimbursement Reimbursement of educational advancement of employees. 01‐43‐00 1,000 1,000 1,000 500 1,000 131,291 152,869 172,866 176,164 181,743


02‐02‐00 12,426 12,960 16,360 20,977 22,026

Workers Compensation The workers compensation premium that covers Public Works employees. 02‐03‐00 129 448 500 227 500

UnemploymentThis covers the cost of any unemployment insurance claims for the Public Works Department.

02‐04‐00 491 1,000 ‐ 1,000

13,046 13,408 17,860 21,204 23,526

Mobile PhonesCellular stipend for the Public Works Director ($40/month) and cell phone expense for inspector.

03‐05‐00 687 727 730 600 650

687 727 730 600 650 Office Supplies, Computer Accessories & Consumable Items

Includes items such as stationery, pens/pencils, folders, etc. as well as computer accessories, meeting supplies and general consumables.

05‐01‐00 799 775 750 100 750

Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 98 126 150 100 150 Computer Equip/Access/Programs

No longer used. Miscode of engineering services in 2014. Moved to Information Technology

05‐03‐00 ‐


05‐04‐00 564 37 150 49 150

Small Office Equipment No longer used. Items such as printers, etc. 05‐20‐00 ‐

UniformsUniform allowance is provided for required apparel for the Public Works inspector.

05‐31‐00 196 174 250 250 250

Other PurchasesNo longer used. Miscellaneous purchases necessary to perform jobs. Now included with Miscellaneous.

05‐32‐00 ‐

1,656 1,111 1,300 499 1,300

Tornado SirenContracted monthly maintenance on the City's tornado/public safety siren. Includes funding for the City's participation in the Missouri River flood gauge partnership.

06‐36‐00 3,084 2,808 3,500 2,808 3,500

3,084 2,808 3,500 2,808 3,500

Engineer & Planning FeesFor on‐call assistance to supplement staff for special projects and periods of high volume for plan reviews, materials testing, and inspections. Offset in part by development fees for public improvements.

08‐03‐00 21,729 10,527 30,000 24,532 30,000

21,729 10,527 30,000 24,532 30,000


880 270 500 745 500 172,372 181,721 226,756 226,552 241,219 Total General Fund (10) Public Works Expenses

Maint.

Total Maintenance

Professio

nal Fees


Other

Exp.


Office Expen

ses


General Fund (10) Public Works (515)

Insurance

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


2016 Actual

2017 Budget

2017 Projected

2018 Budget

SalariesThe total salaries for Community Development employees.

01‐01‐00 195,335 200,283 214,483 209,480 222,234


01‐21‐00 14,752 14,944 16,408 15,826 16,736

RetirementThe City's LAGERS contribution for 2018 is 8.2% of general employee salaries.

01‐22‐00 10,673 7,161 12,746 12,903 13,162

Community Development Director Auto Allowance

Community Development Director auto allowance ($200/month).

01‐31‐00 2,300 2,200 2,400 2,400 2,400

Membership Fees and DuesThe fees associated with membership to organizations for Community Development employees.

01‐41‐00 1,373 1,355 850 850 850

Professional DevelopmentThis includes the costs for educational seminars and conferences attended by employees, such as registration, travel, lodging, and per diem.

01‐41‐02 3,440 1,553 4,200 7,000 10,800

227,872 227,496 251,087 248,459 266,182


02‐02‐00 24,180 22,286 20,551 19,794 21,579

Workers CompensationThe workers compensation premium that covers all Community Development employees.

02‐03‐00 184 520 1,000 378 500

UnemploymentThis covers the cost of any unemployment insurance claims for the Community Development Department.

02‐04‐00 1,000 ‐ 500

24,365 22,805 22,551 20,172 22,579

Mobile Phones & PagersThe cost of cellular phones and coverage for Community Development employees.

03‐05‐00 1,623 1,630 1,600 1,630 1,650

1,623 1,630 1,600 1,630 1,650 Office Supplies, Computer Accessories & Consumable Items

Includes items such as stationery, pens/pencils & folders, meeting supplies, computer accessories, plotter ink and, general consumables.

05‐01‐00 1,090 1,007.94

1,000 1,000 1,000


05‐02‐00 1,718 1,316 2,000 1,187 2,000

PrintingExpenses for printing work not performed on City equipment. Examples include items such as business cards, inspection forms, violation notice cards, etc.

05‐04‐00 260 346 500 300 300

PublicationsPurchase of books and periodicals that are pertinent to City services and/or employee performance, such as code books and other printed manuals.

05‐05‐00 ‐ 845 ‐

Small Office EquipmentSmall equipment such as desktop printers, hole punches, calculators, etc.

05‐20‐00 9

Equipment and Hand ToolsEquipment necessary to carry out department duties including, electrical testers, flash lights, canned smoke, and other necessary tools.

05‐21‐00 154 155 250 278 250

UniformsAn allowance is provided for required apparel including uniforms, boots, gloves, etc. on an "as needed" basis.

05‐31‐00 237 504 200 200 650

3,459 3,339 3,950 3,810 4,200

Office Expen

ses


General Fund (10) Community Development (518)

Insurance

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


2016 Actual

2017 Budget

2017 Projected

2018 Budget

General Fund (10) Community Development (518)

Vehicle Repair & MaintenanceAll maintenance and repair work for Community Development Department vehicles.

06‐21‐00 1,261 74 500 500 500

Vehicle Gas & OilFuel for Community Development Department vehicles.

06‐22‐00 1,313 1,016 1,200 1,200 1,200

2,575 1,090 1,700 1,700 1,700

Public NoticesThe cost to advertise and post public notices, including newspaper publications, signage, etc. and for recording. Certified mail included in Postage above.

07‐02‐01 2,350 1,021 1,500 1,528 1,500

Code EnforcementCosts associated with code enforcement services, including condemnation, demolition, mowing, trash removal, liens and other enforcement expenses.

07‐04‐00 2,251 1,153 4,000 ‐ 3,000

4,602 2,175 5,500 1,528 4,500

Engineer & Planning Fees

The fees for consultant engineering, planning, surveying, interns or similar specialty work or reviews performed for the Community Development Department.

08‐03‐00 1,992 25 3,000 3,000 3,000

NPDES II/ArcviewThe cost to purchase data, aerials, and maintain the City's GIS mapping system.

08‐03‐02 250 1,245 3,300 3,300 2,700

2,242 1,270 6,300 6,300 5,700 Planning Commission meeting food/supplies

Food and miscellaneous supplies associated with Planning Commission meetings.

09‐20‐00 8 122 150 150 150


493 565 350 350 350 267,231 260,369 293,038 283,949 306,861 Total General Fund (10) Community Development Expenses

Mainten

ance

Total Maintenance

City Services

Total City Services

Professio

nal Fees


Other

Expe

nses



2016 Actual

2017Budget

2017 Projected

2018Budget

Salaries The total salaries for Streets Division employees. 01‐01‐00 227,256 238,760 248,081 248,307 257,838


01‐03‐00 8,266 6,205 15,000 15,000 15,000


01‐21‐00 16,983 17,418 20,126 18,360 18,727


01‐22‐00 12,423 13,161 21,573 18,195 18,559

Professional DevelopmentCost for educational seminars and conferences attended by Streets employees.

01‐41‐02 104 160 500 200 500

265,033 275,705 305,280 300,062 310,624


02‐02‐00 48,703 47,919 42,098 38,998 44,203

Workers CompensationThe workers compensation premium that covers all Streets Divisions employees.

02‐03‐00 10,148 20,333 25,000 19,932 20,929

UnemploymentThis covers the cost of any unemployment insurance claims for the Streets Division.

02‐04‐00 138 1,500 ‐ 1,500

58,989 68,252 68,598 58,930 66,632

Telephone & VoicemailThe charges for local and long distance telephone service and internet for the Street Barn.

03‐01‐00 1,387 1,531 1,400 1,500 1,500

Electricity Electric utility charges for the Street Barn. 03‐02‐00 2,916 2,847 3,800 3,800 4,000 Gas Gas utility charges for the Street Barn. 03‐02‐01 1,426 1,156 2,200 2,000 2,200 Water Water loads and drinking water for the Street Barn. 03‐04‐00 3,863 3,861 4,200 4,200 4,500

Mobile PhonesThe cost of cellular phones and coverage for street division employees.

03‐05‐00 2,405 2,316 2,800 2,400 2,800

Trash HaulingThe hauling charges for the trash at the Street Barn and trash cans on Main Street ($660/year for Streets dumpster, free for Downtown trash).

03‐09‐00 330 1,085 1,000 1,100 1,200

12,327 12,797 15,400 15,300 16,200


This includes items such as stationery, pens/pencils, folders, etc. as well as computer accessories, meeting supplies and general consumables.

05‐01‐00 623 626 800 800 1,000

Small Office Equipment Items such as printers, telephones, etc. 05‐20‐00 327 77 500 500 500

Shop Supplies & MaterialsMiscellaneous small equipment purchases such as hedge trimmers, saws, brooms, etc.

05‐21‐00 5,225 5,259 6,000 6,000 6,000

Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo.

05‐31‐00 2,822 2,935 2,600 2,800 2,800

8,998 8,896 9,900 10,100 10,300

Office Expen

ses


General Fund (10) Streets (520)

Insurance

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


2016 Actual

2017Budget

2017 Projected

2018Budget

General Fund (10) Streets (520)

Street Repair Materials

No longer used. For asphalt necessary to complete pothole repairs on City streets. This does not include asphalt overlay projects, crack seal material, dirt, and paint. Moved to Transportation Fund.

07‐33‐00 1,222

Clean up and Recycling Expenses

All expenses pertaining to the semiannual cleanup events held during the spring and fall for residents, including the spring recycling extravaganza.

07‐43‐00 6,732 11,120 14,500 14,500 15,000

Recycling Extravaganza

No longer used. All expenses pertaining to the annual Northland Recycling Extravaganza event held during the spring for residents. Was combined with Clean up and Recycling Expenses in 2016.

07‐43‐01 1,916

Household Hazardous Waste

All expenses pertaining to the MARC Household Hazardous Waste Collection Program and local event ($6,547.84/year). The MARC HHW program allows residents to safely dispose of such waste at no charge. Previously in Administration Division.

07‐43‐02 7,106 6,548 6,548 6,840

Mosquito & Weed ControlChemicals used to abate weeds and mosquitoes around the City.

07‐51‐00 1,181 1,189 2,000 1,500 2,000

Animal Control Supplies for animal control. 07‐55‐00 100 50 100 11,051 19,414 23,148 22,598 23,940


361 74 250 212 250 356,757 385,138 422,576 407,202 427,946

Total Other ExpensesOther

Exp.

Total General Fund (10) Streets Expenses

Total City Services

City Services


2015 Actual

2016Actual

2017Budget

2017 Projected

2018Budget

Salaries The total salaries for Parks employees. 01‐01‐00 119,545 103,828 108,046 107,692 114,209 Overtime Any additional salary payment over the base rate of pay for department employees. 01‐03‐00 3,704 3,488 4,000 4,150 4,000 Seasonal Landscape Maintenance Workers

Four part‐time seasonal employees are hired to maintain parks during the summer. Increased from 3 to 4 in 2016.

01‐05‐00 27,603 36,777 54,080 44,239 55,000

FICA & Medicare This is the City's share of FICA & Medicare cost for its employees. 01‐21‐00 10,754 10,644 12,709 11,752 13,000 Retirement The City's LAGERS contribution for 2018 is 8.2% of general employee salaries. 01‐22‐00 5,759 4,921 9,188 8,100 9,400 Membership Fees and Dues The fees associated with membership to organizations for Parks employees. 01‐41‐00 100 ‐ 100

Professional Development This includes the costs for educational seminars and conferences attended by Parks employees. 01‐41‐02 26 100 500 250 500

167,390 159,758 188,623 176,183 196,209


02‐02‐00 22,621 20,344 18,931 15,300 16,100

Workers Compensation The workers compensation premium that covers all Parks employees. 02‐03‐00 2,702 6,694 7,000 7,186 7,500 Unemployment This covers the cost of any unemployment insurance claims for the Parks Division. 02‐04‐00 2,986 1,000 350 1,000

25,322 30,024 26,931 22,836 24,600 Telephone & Voicemail The charges for local and long distance telephone service for the Parks office. 03‐01‐00 1,980 1,566 1,900 1,740 1,800 Electricity Electric utility charges for the Parks office. 03‐02‐00 16,391 17,515 18,000 18,500 19,000 Gas Gas utility charges for the Parks office. 03‐03‐00 953 859 1,500 900 1,000 Water Water utility charges and drinking water for the Parks office. 03‐04‐00 6,207 6,670 9,000 7,000 7,500 Mobile Phones The cost of cellular phones and coverage for Parks employees. 03‐05‐00 990 987 1,300 750 800 Trash Hauling Trash hauling for the City parks ($1,500/year). 03‐09‐00 670 1,065 1,500 1,000 1,100

27,190 28,662 33,200 29,890 31,200



05‐01‐00 567 136 500 50 500

Postage All postage and shipping costs, along with any incidental charges. 05‐02‐00 0 2.55 75 10 75

PrintingExpenses for printing work not performed by City personnel. It would include items such as business cards, forms, notices, letterhead, and books.

05‐04‐00 437 91 400 336 400

Publications Purchase of books and periodicals that are pertinent to City services and/or employee performance. 05‐05‐00 ‐ 100 ‐ 50

Small Office EquipmentItems such as printers, fax machines, etc. Funding in 2017 includes the purchase of a new printer for the Parks office.

05‐20‐00 ‐ 400 200 400

Equipment & Hand Tools Any equipment or hand tools needed to carry out the work of the Parks Division. 05‐21‐00 5,917 6,520 6,500 6,500 6,500

Uniforms Allowance provided for uniforms, including boots, winter apparel, and apparel with the City logo. 05‐31‐00 1,859 1,883 2,000 1,800 2,000

Restroom SuppliesToiletries for the public restrooms in English Landing Park and Platte Landing Park. Funding in 2017 includes purchase of restroom supplies to operate the new ELP restroom year round following completeion of Restroom Improvements Phase II.

05‐41‐01 2,429 2,669 3,000 2,500 3,000

Trash Bags Trash and dog waste bags for the receptacles in City parks. 05‐41‐02 4,707 4,468 4,700 4,000 4,700 Park Enhancements Amenity improvements for City parks. 05‐41‐03 6,743 5,065 7,000 23,000 7,000 Grass Seed & Fertilizer Grass seed and fertilizer for the City parks. 05‐42‐00 2,249 2,465 3,800 3,800 3,800 Other Purchases Unbudgeted purchase of supplies. 05‐99‐00 377 204 500 350 500

25,286 23,504 28,975 42,546 28,925

Office Expen

ses


General Fund (10) Parks (525)

Insuran

Total Insurance

Utilities

Total Utilities

Person

nel

Total Personnel


2015 Actual

2016Actual

2017Budget

2017 Projected

2018Budget

General Fund (10) Parks (525)

Building Maintenance & Repair Maintenance and repair of Parks office building and other park structures. 06‐01‐00 9,503 6,425 6,000 7,367 6,000

Restrooms Maintenance of the permanent public restrooms in English Landing Park and Platte Landing Park 06‐03‐00 1,587 1,604 3,000 1,500 3,000

Stage Maintenance Maintenance for the Maxine McKeon Stage in English Landing Park. 06‐05‐01 97 150 50 150 Ball Field Maintenance Includes maintenance ball fields, volleyball courts, and related amenities. 06‐05‐02 5,868 3,186 4,000 3,500 4,000

Trail MaintenanceMaintenance of park trails. Includes crackseal and seal coat of trail along 45 Hwy from 9 Hwy to Klamm Road ($2,500)

06‐05‐03 1,153 456 3,600 3,500 3,600

Playground Equipment & Repair Maintenance for the playground at English Landing Park. 06‐12‐00 433 2,275 5,000 3,000 5,000

Spirit FountainMaintenance for the Gresham Spirit fountain by the Train Depot. Includes preventative maintenance for fountain pump.

06‐13‐00 4,124 3,508 2,500 1,800 2,500

Vehicle Repair & Maintenance Maintenance for the Parks Division vehicles. 06‐21‐00 5,148 4,247 6,000 2,903 6,000

Equipment Repair & Maintenance Repair and maintenance of Parks Division equipment. This does not include lawn mowers. 06‐21‐01 4,592 4,480 3,500 3,000 3,500

Tractor Mowing Equipment Maintenance and repair of Parks Division lawn mowers and tractors. 06‐21‐02 6,242 4,641 6,000 4,250 6,000 Vehicle Gas & Oil Fuel for Parks Division vehicles. 06‐22‐00 4,162 2,644 5,000 3,500 5,000 Equipment Gas & Oil Fuel and oil for park mowing equipment. 06‐22‐01 4,942 2,803 3,500 3,000 3,500

47,755 36,366 48,250 37,370 48,250

Rental of Portable ToiletsRental of portable toilets in convenient locations throughout English Landing Park. Funding in 2016 includes the rental of portable restrooms during the construction of the ELP restroom.

07‐20‐00 2,195 5,225 5,500 6,091 6,000

Mosquito & Weed ControlChemicals used to abate weeds and mosquitoes in City parks. Funding in 2017 includes the maintenance of the PLP wetland and native vegetation area.

07‐51‐00 6,132 7,539 12,000 9,000 12,000

Landscaping To purchase mulch, perennials, top soil, etc. for all Parks. 07‐51‐01 1,093 2,639 5,000 1,500 5,000

Tree Trimming & RemovalThe trimming and removal of any unsafe and/or unhealthy trees in City parks. Helps to maintain Tree City USA status. Funding includes the local match associated with the MDC TRIM grant.

07‐52‐00 9,908 23,526 18,000 10,000 18,000

Tree PlantingThe cost of planting new trees in City parks. Funding includes the local match associated with the MDC TRIM grant.

07‐53‐00 5,870 4,949 5,000 4,500 5,000

Rental EquipmentRental costs for equipment needed but not owned by the City, such as a lift to accommodate in‐house tree pruning.

07‐60‐00 866 1,299 1,000 700 1,000

26,065 45,176 46,500 31,791 47,000

Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 757 772 1,000 800 1,000

757 772 1,000 800 1,000 319,765 324,262 373,479 341,416 377,184

Total Other ExpensesOther

Exp.

Total General Fund (10) Parks Expenses

Mainten

ance

Total Maintenance

City Services

Total City Services


2015Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

Salaries Includes salaries for Nature Sanctuary employees. 01‐01‐00 18,967 19,624 25,064 24,900 26,008


01‐03‐00 248 231 250 938 500


01‐21‐00 1,493 1,496 1,917 1,900 1,960

Expense Allowance ‐ Other Reimbursement of incidental expenses. 01‐31‐00 200 ‐

20,708 21,350 27,431 27,738 28,468

Electricity Electric utility charges for the Nature Sanctuary. 03‐02‐00 58 218 600 325 500

58 218 600 325 500



05‐01‐00 119 95 100 100 100


05‐02‐00 5 37 70 50 70

PrintingExpenses for printing work not performed by City personnel. This includes items such as business cards, forms, letterhead, thank you cards and books.

05‐04‐00 103 500 65 300

Equipment & Hand ToolsEquipment and hand tools necessary to completing work for the Nature Sanctuary. Includes purchase of tiller in 2018 ($900)

05‐21‐00 253 146 400 400 1,400

MaterialsHardware, mulch, signs, and other miscellaneous materials.

05‐41‐00 91 1,610 1,000 500 1,000

Program ExpensesCosts associated with the Day Camps, Ghost Stories, and other events held in the Nature Sanctuary throughout the year. Offset by program fees.

05‐42‐00 3,548 3,144 2,700 3,500 3,500

4,018 5,136 4,770 4,615 6,370

Building Maintenance & RepairMaintenance and repair charges for the maintenance shed and Girl Scout shelter. Also includes portable restroom facilities.

06‐01‐00 885 1,130 1,200 1,100 1,500

Trail MaintenanceMaintenance of trails in the Nature Sanctuary, including tree trimming and removal. Includes the repair of three culver crossing ($3,000).

06‐05‐03 2,979 4,429 4,000 4,000 5,000

Vehicle Repair and MaintenanceAll maintenance and repair work for Nature Sanctuary vehicles. Includes brakes, tires, hydraulic problems, etc.

06‐21‐00 412 754 1,000 200 1,000

Equipment Repair & Maintenance

All maintenance and repair work for Nature Sanctuary equipment.

06‐21‐01 72 111 200 72 200

Vehicle Gas and Oil Fuel for Nature Sanctuary vehicles. 06‐22‐00 276 185 350 200 300 4,624 6,609 6,750 5,572 8,000

Mosquito & Weed ControlMaterials for mosquito and weed abatement in the Nature Sanctuary.

07‐51‐00 38 55 150 200 300

38 55 150 200 300


389 178 500 350 500 29,834 33,545 40,201 38,800 44,138 Total General Fund (10) Nature Sanctuary (535)

Office Expen

ses


General Fund (10) Nature Sanctuary (535)

Person

nel

Total Personnel

Utilities


Other

Exp.

Mainten

ance

Total Maintenance

City

Services

Total City Services

Total Utilities


2016 Actual

2017Budget

2017 Projected

2018Budget

Technical ConsultantContract with Curious Eye to manage filming and live streaming of Board of Aldermen and Planning Commission meetings ($850/month).

01‐52‐00 10,200 9,500 10,200 10,200 10,200

Production AssistantCost for contract production assistants to film meetings ($50/meeting). Includes small buffer for additional meeting recording as needed.

01‐53‐00 1,850 1,500 2,100 2,100 2,550

12,050 11,000 12,300 12,300 12,750

Computers & ProgrammingNo longer used. Expense for live streaming one‐time setup.

04‐11‐00

Office EquipmentThe purchase of supplies for meeting recordings, such as DVDs.

04‐21‐00 ‐ 100 136 100

‐ ‐ 100 136 100

Computer Equipment, Access & Programming

The purchase of computer accessories, meeting recording accessories, and live stream accessories.

05‐03‐00 140 ‐ 200 217 200

140 ‐ 200 217 200

Newsletter/Website

Costs associated with the twice per year resident newsletter. Contracted with the Platte County Citizen for newsletter services in fall 2015. Previously in Administration Department.

09‐05‐00 2,508 600 1,200 1,800

Website MaintenanceMaintenance and upkeep charges for the City's website (www.parkvillemo.gov). Previously in Administration Department.

09‐05‐01 100 99 100 100 100

Computer MaintenanceAnnual subscription fees for live streaming ($500/year) and Vimeo video archive service ($60/year).

06‐31‐00 559 559 560 560 560

3,167 1,258 660 1,860 2,460 15,357 12,258 13,260 14,513 15,510

General Fund (10) Public Information (540)

Person

nel

Total Personnel

Total Capital Expenses

Capital

Exp.

Total General Fund (10) Public Information (540)

Mainten

ance

Total Maintenance

Office

Exp.



2015Actual

2016 Actual

2017Budget

2017Projected

2018Budget

Information Technology Support Contract

Information technology support annual contract with eNet, LLC.

01‐52‐00 9,157 21,159 20,400 18,000 20,000

9,157 21,159 20,400 18,000 20,000

EquipmentPurchase of any new IT related equipment such as computers (w/ software), servers, printers, copiers, etc. Server for park cameras $2,000.

02‐01‐00 6,212 3,451 2,000 7,158 4,000

Software

Annual maintenance for Incode accounting program ($14,935), spam blocker ($1500/yr), online Municipal Code ($695/yr), InDesign ($240/yr), virus/malware ($1,665) and other miscellaneous computer software. Includes e‐mail archive system ($1,950) and 1 Acrobat Pro license ($440).

02‐02‐00 16,228 17,599 24,533 24,533 21,425

Domain Registrations

Cost of domain registrations for parkvillemo.com & parkvillepolice.org ($24/year), parkvillemo.gov ($400/year), mail.parkvillemo.gov ($450/year) and website hosting with InfoDeli, LLC ($35/month). Previously in Administration Division.

02‐04‐00 464 904 850 1,294 1,294

22,904 21,953 27,383 32,985 26,719

Maintenance & RepairOffsite server backup and disaster recovery ($236/month).

06‐01‐00 2,124 2,124 2,124 2,124 2,832

2,124 2,124 2,124 2,124 2,832 34,185 45,236 49,907 53,109 49,551 Total General Fund (10) Information Technology (555)

Maint.

Total Maintenance

General Fund (10) Information Technology (555)

Person

nel

Total Personnel

Total IT Expenses

IT Expen

ses

Type Description Account

2015 Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

Unbudgeted items from 2017 Budget, being carried over to 2018: Building Safety Upgrades Phase 1 ($15,350). Budgeted: 2018: Building Concrete Flatwork/Hand Rail Repair (7,865), City Hall Landscaping (5,000), Carpet Phase 1 (27,500), Building Safety Upgrades Phase II (8,920), Admin Copy Machine (15,000)

10‐560‐50‐10‐00 6,699 83,745 43,526 64,285

‐ 6,699 83,745 43,526 64,285

2018: AWD 2018 Police Ford Taurus Sedan and equipment ($36,534). Replacement of CrimeStar records management system ($13,850). Purchase of cameras and storage device for parks ($3,500).

10‐560‐50‐50‐00 34,423 42,031 41,150 40,873 53,884

34,423 42,031 41,150 40,873 53,884

There is no capital outlay budgeted for the Municipal Court in 2018. 10‐560‐51‐00‐00 ‐

‐ ‐ ‐ ‐ ‐ Relocate Siren #4 ($5,500), ‐ Relocate siren to provide better maintenance access and coverage. Park University Parking Lot Lease Payment ($11,657).

10‐560‐51‐50‐00 89,752 31,855 94,000 73,475 17,157

89,752 31,855 94,000 73,475 17,157

Integration of Development Code into eCode360 Portal ($10,000), Building Permit Database Enhancement Software ($3,000)

10‐560‐51‐80‐00 24,964 98,241 9,000 14,838 13,000

24,964 98,241 9,000 14,838 13,000

There is no capital outlay budgeted for the Streets Division in 2018. 10‐560‐52‐00‐00

‐ ‐ ‐ ‐ ‐

Unbudgeted items from 2017 Budget, being carried over to 2018: FOPP Shelter ($3,747), ELP Restroom Phase 2 ($62,500), Maintenance and Equipment Storage Facility Year ($118,000). Budgeted 2018: ELP Low Water Crossing Improvement ($24,000), Equipment Trailer for Mowing Equipment ($10,000).

10‐560‐52‐50‐00 116,578 221,000 195,255 34,000

‐ 116,578 221,000 195,255 34,000

There is no capital outlay budgeted for the Nature Sanctuary Division in 2018. 10‐560‐53‐50‐00

‐ ‐ ‐ ‐ ‐

There is no capital outlay budgeted for the Public Information Division in 2018. 10‐560‐54‐00‐00

‐ ‐ ‐ ‐ ‐

2018: Computer Replacement Cycle ($6,000), Replacement of two servers ($10,000). 10‐560‐55‐50‐00 4,925 6,000 6,333 16,000

‐ 4,925 6,000 6,333 16,000 149,140 300,328 454,895 374,300 198,326

IT

General Fund (10) Capital Outlay (560)

Parks

Nature

Sanctuary

Public

Inform

ation

Public

Works

Commun

ity

Developm

ent

Streets

Court

General Fund (10) Capital Outlay (560)

Admin.

Police

Sewer Fund (30)Last Updated 11/30/2017

2015 2016 2017 2017 2018 2019 2020 2021 2022Actual Actual Budget Projected Budget Projected Projected Projected Projected

Beginning Fund Balance 1,101,730$ 795,105$ 424,422$ 424,422$ 399,178$ 351,104 442,429 472,987 684,453 Revenues

Projected Rate Increase 3.00% 2.50% 10.00% 10.00% 10.00% 6.00% 3.00% 3.00% 3.00%

Sewer Charges 1,020,684 1,103,300 1,103,300 1,103,300 1,213,630 1,286,448 1,363,635 1,404,544 1,446,680 Sewer Tap Fees 39,000 30,000 30,000 30,000 30,000 30,450 30,907 31,370 31,841

Sewer Impact Fees 36,400 34,000 34,000 34,000 34,000 34,510 35,028 35,553 36,086 MOAW Bill Collection Payment 643 550 550 550 550 550 550 550 550

Grinder Pump Administrative Fee 4,620 4,620 4,620 4,620 4,620 4,620 4,620 4,620 4,620 Interest Income 4,956 5,000 5,000 5,000 5,000 5,050 5,101 5,152 5,203

Transfer from Sewer CIP (33) ‐ ‐ ‐ ‐ ‐ ‐ ‐ Miscellaneous 74 50 50 50 50 51 52 52 53

Sewer Fund Revenues: 1,106,376 1,177,520 1,177,520 1,177,520 1,287,850 1,361,679 1,439,891 1,481,841 1,525,033

Total Sources: 2,208,106 1,972,625 1,601,942 1,601,942 1,687,028 1,712,783 1,882,320 1,954,828 2,209,487

ExpendituresOperating Expenses 494,543 558,497 519,940 555,824 559,286 569,734 580,383 591,239 602,306 Capital Expenses 459,088 496,692 453,000 315,239 382,200 311,900 429,500 264,000 293,800

Debt Service 357,870 162,520 181,701 181,701 204,438 183,720 179,450 180,135 180,821 Transfer to General Fund ‐ Admin Fee 101,500 103,530 150,000 150,000 190,000 205,000 220,000 235,000 250,000

Other Transfers ‐ Sewer Fund Expenditures: 1,413,001 1,321,239 1,304,641 1,202,764 1,335,924 1,270,354 1,409,333 1,270,374 1,326,927

Estimated Working Capital (deficit) : 795,105 651,386 297,301 399,178 351,104 442,429 472,987 684,453 882,560 TARGET* $481,796 $328,027 $349,186 $358,157 $391,760 $377,403 $379,546 $386,695 $393,897

* Target represents desired working capital of 90 days of operations in addition to the current fiscal year debt service payments, Reserve Policy adopted December 3, 2013, by Resolution No. 12-01-13.


2015Actual

2016Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 1,101,730 795,105 424,422 424,422 399,178

Sewer ChargesCharges levied on all utility customers for use of the City's sewer system.

41501‐00 1,020,684 1,103,300 1,103,300 1,103,300 1,213,630

Sewer Tap FeesFees required to connect to the City's sewer system ($1,500/new home).

41502‐00 39,000 30,000 30,000 30,000 30,000

Sewer Impact FeesFees required to compensate the City for the increased demand on the sewer system ($1,400/new home).

41502‐01 36,400 34,000 34,000 34,000 34,000

MOAW Bill Collection PaymentMoney received from Missouri American Water for accepting water bills at City Hall.

41503‐00 643 550 550 550 550

Grinder Pump Administration Fee

A fee paid by the Riss Lake Home Owner's Association for collecting and remitting monthly Riss Lake Subdivision grinder pump maintenance fees.

41504‐00 4,620 4,620 4,620 4,620 4,620

Miscellaneous Includes reimbursements for water use at Viking Field. 5,000 ‐ ‐ ‐

Transfer from Sewer CIPNo longer used. Transfer from Sewer CIP to close out fund in 2014.

41902‐00

1,101,347 1,177,470 1,172,470 1,172,470 1,282,800

Rev:

Interes

t Interest Income Interest earned from sewer fund investments. 41701‐00 4,956 5,000 5,000 5,000 5,000

Revenues: Interest Income 4,956 5,000 5,000 5,000 5,000

Rev:

Misc

MiscellaneousIncludes reimbursements from Viking Football Club for water usage at Viking Field.

41804‐00 74 50 50 50 50

74 50 50 50 50 1,106,377 1,182,520 1,177,520 1,177,520 1,287,850 2,208,107 1,977,625 1,601,942 1,601,942 1,687,028

Rev: Sew

er

Revenues: Sewer

Total Sources

Revenues: MiscSewer Fund (30) Revenues

Sewer Fund (30) Revenues and Expenses


2015Actual

2016Actual

2017Budget

2017 Projected

2018Budget


SalariesThe total salaries for sewer billing duties. A portion of staff salaries are covered by the Sewer Administrative Fee, as related to sewer work performed.

01‐01‐00 11,691 17,322 15,000 15,500 20,000


01‐21‐00 839 1,347 1,248 1,175 1,530

Professional DevelopmentCost of educational seminars and conferences attended by Sewer employees.

01‐41‐00 1,416 500 500 500


01‐22‐00 1,145 1,016 1,137

Tuition Reimbursement 01‐43‐00 480 0

13,946 18,669 17,893 18,671 23,167

Property & LiabilityPremium payment for the City's property & liability coverage.

02‐01‐00 2,689 6,033 1,610 ‐ 1,600


02‐02‐00 1,622 3,203 3,407 1,734 2,650

Workers CompensationThe workers compensation premium that covers all sewer employees.

02‐03‐00 (47) 500 76 150

UnemploymentThis covers the cost of any unemployment insurance claims for the Sewer Department.

02‐04‐00 500 ‐ 500

4,312 9,188 6,017 1,810 4,900

Telephone & VoicemailThe charges for local and long distance telephone service for the sewer plant and lift station dialers.

03‐01‐00 2,278 1,527 1,600 1,250 1,315

ElectricityElectric utility charges for the sewer plant and pump stations.

03‐02‐00 37,783 43,212 40,000 45,000 48,000

Water Water utility charges for the sewer plant. 03‐04‐00 1,606 2,665 3,500 1,500 2,500

Wi‐FiThe cost of the Wi‐Fi hotspot at the sewer plant for internet access.

03‐06‐00 480 669 480 560 480

Trash HaulingThe charges for trash hauling at the sewer plant ($70/year for Main Lift Station dumpster and $356.52/year for Sewer Plant dumpster).

03‐09‐00 392 354 400 300 400

42,539 48,426 45,980 48,610 52,695

Office SuppliesThis includes items such as stationery, pens/pencils, folders, etc. as well as computer accessories, meeting supplies and general consumables.

05‐01‐00 257 258 250 339 250


05‐02‐00 5,805 5,019 6,000 6,000 6,000

DelinquenciesAdministrative costs related to delinquency collections such as water shut off costs, filing property liens, and certified letters.

05‐06‐00 826 758 2,000 200 2,000


05‐04‐00 1,055 2,980 1,000 1,000

7,943 9,015 8,250 7,539 9,250

Exp: Personn

elExp:

Insurance

Exp: Utilities

Exp: Office

Expe

nses

Expenses: Personnel

Expenses: Insurance

Expenses: Utilities

Expenses: Office Expenses


2015Actual

2016Actual

2017Budget

2017 Projected

2018Budget


Building Maintenance & Repair

General maintenance for the sewer plant. Includes crane for the new storage building, containment for diesel storage, soffit on sewer building, flashing on storage building, and new garage door.

06‐01‐00 6,863 41,769 18,000 15,000 20,000

Pump Stations MaintenanceGeneral maintenance for six pump stations in the City. Includes valves on FF Hwy pump station.

06‐12‐00 12,992 34,692 18,000 20,313 20,000

Vehicle Repair & MaintenanceMaintenance for sewer vehicles. Include new tires for sewer truck.

06‐21‐00 41 44 500 200 1,000

Tractor / Lawn Mowing Equipment

Maintenance for the sewer plant tractor and lawn equipment.

06‐21‐02 484 319 3,000 5,800 1,500

Vehicle Gas & Oil Fuel for sewer division vehicles. 06‐22‐00 802 780 2,000 1,000 2,000

Equipment Gas & OilFuel for sewer equipment, including the tractor, mower, and generator.

06‐22‐01 868 695 1,500 250 1,500

Software Support AgreementAnnual software maintenance for Data Tech Summit sewer billing software.

06‐33‐00 1,910 4,342 2,000 2,546 2,000

23,959 82,641 45,000 45,109 48,000

Line RepairsThis covers emergency repairs to sewer lines and manholes. Root control and unexpected clogs. It does not cover repairs budgeted in the sewer CIP.

07‐34‐00 24,708 29,682 20,000 48,000 25,000

One Call Utility LocatingThis is a fee charged to the City for every One Call sewer utility locate requested in the City limits.

07‐42‐00 3,180 1,051 2,000 800 2,000

KC Water Dept.Fees paid to the KCMO Water Department for sewer service provided to some Parkville residents The decrease in 2016 is a result of the decommission of Eastside Pump station.

07‐82‐00 53,304 19,647 26,000 28,453 28,000

Platte County Regional Sewer District

Fees paid to the PCRSD for wastewater treatment for Parkville residents formerly served by Eastside Pump station.

3,961 3,961 16,000 19,708 16,000

Odor Control Chemical used to mitigate odors from sewer lines. 07‐91‐00 18,851 20,065 22,000 20,000 22,000 104,004 74,406 86,000 116,961 93,000

Attorney FeesFees associated with contract reviews and sewer related legal questions.

08‐01‐00 2,100 2,500 2,500

Engineering FeesThis covers the fees for work performed by the City Contract Engineer for the sewer system, including SSES Program engineering and management.

08‐03‐00 9,900 13,824 10,000 15,150 15,000

Management ContractContract with Alliance Water Resources to operate the sewer plant.

08‐04‐00 282,245 290,483 293,400 293,400 299,826

Administration FeeAdministrative salaries for sewer related work, Missouri One Call services, and other sewer related administrative functions.

08‐06‐00 101,500 103,530 150,000 150,000 190,000

Credit Card Fees Costs associated with processing credit card transactions. 08‐07‐00 2,732 3,976 4,000 4,000

Sewer Refunds Refunds for bill over payments 08‐08‐00 321 1,333 900 2,073 900 396,698 415,247 456,800 464,623 512,226

Miscellaneous Miscellaneous includes uncategorized expenses. 09‐21‐00 851 2,646 2,000 602 4,048

DNR FeesAnnual fee to the Missouri Department of Natural Resources based on the number of sewer connections in the City.

09‐22‐00 1,792 1,789 2,000 1,900 2,000

2,643 4,435 4,000 2,502 6,048

Exp:

Other Exp.

Exp: M

ainten

ance

Exp: Professional

Fees

Expenses: Maintenance

Expenses: City Services

Expenses: Professional Fees

Expenditures: Other Expenditures

Exp: City

Services


2015Actual

2016Actual

2017Budget

2017 Projected

2018Budget


Equipment & Machinery

For the purchase of operating equipment for the Sewer Plant. Includes replacement of headworks screen ($90,000), replacement of RAS drive ($5,200), rebuild of clarifier drive ($16,000), lab equipment ($6,000).

04‐31‐00 6,615 375 7,000 6,119 117,200

Sewer Plant ImprovementsUnbudgeted items from 2017 Budget, being carried over to 2018: New doors and door jams ($6,000).

04‐51‐00 407 11,049 81,000 23,000

Pump Station ImprovementsImprovements to pump stations. Includes improvements to S. National Pump Station ($63,000).

04‐61‐00 185,637 8,952 151,000 97,000 63,000

Line MaintenanceIncludes 2018 CCTV & Cleaning ($57,000), Downtown Manhole Reconstruction Phase 2 ($130,000), and design of Sanitary Sewer Phase 4 ($15,000)

06‐42‐00 197,854 476,316 164,000 175,120 202,000

Other MaintenanceIncludes repairs to the levee next to the sewer plant and the stabilization of the streambank along the access drive to the sewer plant.

06‐99‐00 68,575 50,000 14,000 ‐

459,088 496,692 453,000 315,239 382,200

Exp:

Tran

sfers Transfer to Debt Service Fund

(for Bonds)No longer used. Funds are transferred to Debt Service for bond payments. Paid off in 2015.

20‐02‐02 151,063

Transfer to Debt Service Fund (for SRF)

Funds are transferred to Debt Service for SRF payments. 20‐02‐03 206,807 162,520 181,701 181,701 204,438

357,870 162,520 181,701 181,701 204,438 1,413,002 1,321,240 1,304,641 1,202,764 1,335,924 795,105 656,385 297,301 399,178 351,104

Expenditures: Capital Outlay

Expenditures: TransfersTotal Sewer Fund (30) Expenditures

Ending Fund Balance Sewer Fund (30)

Exp: Capita

l Outlay

Transportation Fund (40)Last Updated 11/30/17

2015 2016 2017 2017 2018 2019 2020 2021 2022Actual Actual Budget Projected Projected Projected Projected Projected Projected

Beginning Fund Balance 327,997$ 231,767$ 287,412$ 287,412$ 455,213$ 182,219$ 39,461$ (97,616)$ (369,298)$ Revenues

Parkville Special Road District 128,588 134,675 134,000$ 140,072$ 142,874 145,017 147,192 149,400 151,641 City Transportation Sales Tax 456,397 454,601 472,000$ 455,000$ 462,000 479,080 486,266 493,560 500,964

Motor Fuel Tax 146,671 149,253 145,000 150,204 145,000 147,175 149,383 151,623 153,898 County Transportation Sales Tax 194,587 239,661 240,000 211,237 230,000 147,175 149,383 151,623 153,898

Project Cost Share 2,300 11,525 5,304 5,304 5,304 145,700 145,700 5,304 5,304 Sale of Equipment 11,075 ‐ 25,500 25,500 ‐ 7,500 7,500 7,500 7,500

Transportation Grants ‐ ‐ Bond Proceeds ‐ 2,279,112 1,261,521 1,017,591

MPR Safety Funds ‐ Leased Properties 5,880

Transportation Fund Revenues: 939,617 995,595 3,300,916 2,248,839 2,002,768 1,071,647 1,085,423 959,011 973,204

Total Sources: 1,267,614 1,227,363 3,588,328 2,536,251 2,457,981 1,253,865 1,124,884 861,395 603,906

ExpendituresStreets ‐ Capital 455,696 508,302 2,536,112$ 1,406,671$ 1,458,297 391,000 393,000 395,000 397,000

Streets ‐ Operating 335,150 329,928 383,000$ 449,367$ 402,000 408,030 414,150 420,363 426,668

Transfers (including debt service) 245,000 190,000 225,000 225,000 415,465 415,375 415,350 415,330 415,314

Transportation Fund Expenditures: 1,035,846 1,028,230 3,144,112 2,081,038 2,275,762 1,214,405 1,222,500 1,230,693 1,238,982

Estimated Ending Balance (deficit) : 231,767 199,133 444,216 455,213 182,219 39,461 (97,616) (369,298) (635,077)


2015Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 327,997 231,767 287,412 287,412 455,213

Parkville Special Road DistrictThe City's percentage of property tax assessed by the County for the Special Road District.

41006‐00 128,588 134,675 134,000 140,072 142,874

City Transportation Sales TaxThe City levies a 0.5% sales tax to fund transportation projects.

41404‐00 456,397 454,601 472,000 455,000 462,000

Motor Fuel TaxThe State collects a tax on motor fuel and remits a portion to the City.

41405‐00 146,671 149,253 145,000 150,204 145,000

County Transportation Sales TaxThis is the City's portion of the County sales tax for transportation projects.

41406‐00 194,587 239,661 240,000 211,237 230,000

Project Cost ShareFunding from private entities or other sources for partial components of public projects.

41504‐00 2,300 11,525 5,304 5,304 5,304

Leased Properties Revenue from City‐owned properties. 41802‐00 5,880

Sale of Transportation Fund Equipment

Revenue generated from the sale of transportation related equipment.

41805‐00 11,075 ‐ 25,500 25,500

Bond ProceedsConstruction funds for transportation projects generated from bond proceeds.

‐ 2,279,112 1,261,521 1,017,591

Refunds Miscellaneous reimbursements. 41901‐00 4,300 ‐ Transfers from Other Funds Transfers from Other Funds. 42001‐00 8,125 ‐

952,042 995,595 3,300,916 2,248,839 2,002,768 1,280,039 1,227,363 3,588,328 2,536,251 2,457,981

Rev: Transpo

rtation

Total Sources

Transportation Fund (40) Revenues and Expenses

Transportation Fund (40) Revenues


2015Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

Transportation Fund (40) Revenues and Expenses

Building Maintenance & RepairMaintenance and repairs for the street barn including security system, minor roof repairs, HVAC, etc.

06‐01‐00 5,526 625 5,000 4,500 5,000

Vehicle & Equipment Maintenance

Maintenance work for Streets Division vehicles and equipment such as brakes, tires, hydraulic problems, etc.

06‐21‐00 18,530 6,362 10,500 6,500 10,500

Vehicle & Equipment Gas & Oil Fuel for Streets Division vehicles and equipment. 06‐22‐00 15,835 12,165 20,000 16,000 25,000

Emergency Snow RemovalPurchase of sand and salt to spread on roads during snow removal.

07‐20‐00 29,920 30,205 40,000 28,000 40,000

Storm Sewers ‐ General Repair All general repairs on the City's storm sewer system. 07‐32‐00 5,928 5,781 5,000 67,000 5,000

Street Repair MaterialsFor asphalt necessary to complete simple repairs on city streets. This does not include asphalt overlay projects, crack seal materials, dirt, and paint.

07‐33‐00 7,020 3,919 15,000 44,867 15,000

Street LightsUtility charges for city street lights and costs for routine repair and maintenance. The 2016 utility costs include the new street lights on Route 9.

07‐41‐00 239,477 256,007 260,000 260,000 270,000

Street SignsPurchase of new and replacement street signs needed for City streets.

07‐44‐00 1,490 1,946 2,500 2,000 2,500

Street SweepingStreet sweeping of all roads citywide; will be performed twice annually in 2017.

07‐45‐00 7,200 9,464 15,000 12,000 15,000

Tree Trimming & RemovalMaintenance of trees located within rights‐of‐way on City streets.

07‐52‐00 4,075 3,455 6,000 6,000 10,000

Rental EquipmentRental costs for equipment not owned by the City such as air compressors, tractor with extendable arm for ROW tree trimming, and bucket trucks.

07‐60‐00 147 3,000 2,000 3,000

MiscellaneousMiscellaneous uncategorized expenses related to the maintenance of the City's street network.

09‐21‐00 1,000 500 1,000

335,150 329,928 383,000 449,367 402,000

Street ProgramsUnbudgeted items from 2017 Budget, being carried over to 2018: Route 9 Improvements: ($158,815). Budgeted 2018: Expenses related to capital

04‐71‐00 1,279,112 210,815 1,068,297

Equipment Includes one truck/snowplowing equipment ($60,000). 04‐85‐01 104,758 116,954 127,000 122,000 60,000

Crack Seal Project Annual Crack Seal project 04‐81‐00 16,080 10,155 15,000 10,000 15,000 Street Striping Annual Street Striping Project 04‐83‐00 13,866 13,833 15,000 13,150 15,000

Asphalt Overlay Program Materials and service for the Asphalt Overlay Program 04‐85‐00 220,243 260,432 888,824 770,000 250,000

Curb & Sidewalk Program Materials and service for the Curb & Sidewalk Program 04‐90‐00 100,750 106,928 211,176 280,706 50,000

Expenses: CIP 455,697 508,302 2,536,112 1,406,671 1,458,297

Transfer to General FundFund transfer to reimburse Streets Division for transportation related expenses.

20‐10‐00 245,000 190,000 225,000 225,000 200,000

Transfer to Debt Service Fund (for 2017 LPA)

Funds are transferred to Debt Service for 2017 Lease Purchase payments.

20‐X‐XX 215,465

245,000 190,000 225,000 225,000 415,465 1,035,846 1,028,231 3,144,112 2,081,038 2,275,762 244,192 199,132 444,216 455,213 182,219

Expenses: Transfers (550)Total Transportation Fund (40) Expenses

Ending Fund Balance Transportation Fund (40)

Exp: Capita

l Outlay

Exp:

Transfers

Exp: Streets

Expenses: Streets (520)

Fewson Fund (45)Last Updated 11/27/2017

2015 2016 2017 2017 2018 2019 2020 2021 2022Actual Actual Budget Projected Proposed Projected Projected Projected Projected

Beginning Fund Balance 557,891$ 569,204$ 574,442$ 574,442$ 578,721$ 573,984$ 574,733$ 575,553$ 576,446$ Revenues

Interest Income 4,510 5,470 4,429 4,429 4,429 4,699 4,840 4,985 5,134 Miscellaneous ‐ ‐ ‐ ‐ ‐ ‐ ‐

Return on Investments ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gain on Investments 8,475 695 ‐ ‐ ‐ ‐ ‐

Earned on Investments ‐ ‐ ‐ ‐ ‐ ‐ ‐

Total Fewson Fund Revenues 12,985 6,165 4,429 4,429 4,429 4,699 4,840 4,985 5,134

Total Sources 570,876 575,369 578,871 578,871 583,150 578,683 579,573 580,538 581,580

ExpendituresPurchase of Interest on Bonds ‐ ‐ ‐ ‐ ‐ ‐

Loss on Investment 1,575 835 1,500 ‐ 1,500 1,500 1,500 1,500 1,500 Trust/Bank Fees 97 92 150 150 150 150 150 150 150

Federal TaxDistribution to City (50% of Proceeds) ‐ ‐ 5,950 ‐ 7,516 2,299 2,370 2,442 2,517 Distribution to City (from Prior Years) ‐

Transfers ‐ ‐ ‐ ‐ ‐ ‐

Fewson Fund Expenses 1,672 927 7,600 150 9,166 3,949 4,020 4,092 4,167

Estimated Ending Balance (deficit) : 569,204 574,442 571,271 578,721 573,984 574,733 575,553 576,446 577,413

Cash and InvestmentsLong Term Investments 397,000 316,000 316,001 316,002 154,500 153,000 201,500 200,000 200,000

Cash and Money Market Acconts 172,204 258,442 255,270 262,719 419,484 421,733 374,053 376,446 377,413 Loan to City ‐ ‐ ‐

Total Cash and Investments 569,204 574,442 571,271 578,721 573,984 574,733 575,553 576,446 577,413

Notes: The distribution to the City is calculated as 50% of interest earnings and gain on investment minus any administrative fees.


2015Actual

2016 Actual

2017Budget

2017 Projected

2018Budget


Interest IncomeInterest earned on investments. George Fewson stipulated that 1/2 of earnings be retained in the fund.

41701‐01 4,510 5,470 4,429 4,429 4,429

MiscellaneousMiscellaneous revenues including donations, tax refunds, etc.

41801‐00

Gain on InvestmentAny capital gains on investments from the previous year.

41804‐00 8,475 695

Earned on InvestmentsMonies earned on investments through CD's and cash on hand for the purpose of loans to fund specific projects.

41901‐00

12,985 6,165 4,429 4,429 4,429 570,876 575,369 578,871 578,871 583,150

Loss on Investment Losses on investments from the previous year. 09‐50‐00 1,575 835 1,500 ‐ 1,500

Trust/Bank FeesFees deducted prior to receiving the gain on investment.

09‐50‐01 97 93 150 150 150

Distribution to City (50% of proceeds)

Per trust requirements, 50% of interest earnings plus any gain on investment (minus administrative fees) is returned to the City for eligible projects.

20‐01‐00 ‐ 5,950 ‐ 7,516

Distribution to City (Reserved from prior years)

Distribution proceeds held from prior years due to lack of an eligible project.

20‐02‐00

Project LoansInterest bearing loan to support eligible capital projects of the City.

1,672 927 7,600 150 9,166 569,204 574,442 571,271 578,721 573,984

Total Sources

Revenu

es

Fewson Fund (45) Revenues and Expenses

Total Fewson Fund (45) ExpensesEnding Fund Balance Fewson Fund (45)

Expe

nses

Fewson Fund (45) Revenues

Guest Room Tax/Economic Development (46)Last Updated 11/27/2017


Beginning Fund Balance 404$ 881$ 1,279$ 1,279$ 1,248$ 748$ 763$ 793$ 839$ Revenues

Guest Room Tax 1,843 1,397 1,500 1,319 1,500 1,515 1,530 1,545 1,561 Partner Contributions 1,411

Transfer from Carry OverTransfer from General Fund

Eco Devo Fund Revenues: 3,254 1,397 1,500 1,319 1,500 1,515 1,530 1,545 1,561

Total Sources: $3,658 2,278 2,779 2,598 $2,748 $2,263 $2,293 $2,339 $2,400

ExpendituresAdvertising 1,000

Economic Development 2,776 2,582 1,350 2,000 1,500 1,500 1,500 1,500

Eco Devo Fund Expenditures: 2,776 1,000 2,582 1,350 2,000 1,500 1,500 1,500 1,500

Estimated Ending Balance (deficit) : $882 $1,278 $197 $1,248 $748 $763 $793 $839 $900


2015 Actual

2016 Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 404 881 1,279 1,279 1,248

Guest Room TaxProceeds from the 5% guest room tax applied to overnight hotel/motel room stays.

41001‐00 3,254 1,397 1,500 1,319 1,500

Transfers Transfers from other funds. 41003‐00

3,254 1,397 1,500 1,319 1,500 3,658 2,278 2,779 2,598 2,748

Expe

nses

Economic Development ‐ OtherOther miscellaneous economic development projects, studies, fees, etc.

07‐03‐00 2,777 1,000 2,582 1,350 2,000

2,777 1,000 2,582 1,350 2,000 881 1,279 197 1,248 748

Economic Development Fund (46) Revenues and Expenses

Total Sources

Revenu

es

Total Economic Development Fund (46) ExpensesEnding Fund Balance Economic Development Fund (46)

Economic Development Fund (46) Revenues

Emergency Reserve (50)Last Updated 11/27/2017

2015 2016 2017 2017 2017 2018 2019 2020 2021 2022Actual Actual Budget YTD Projected Proposed Projected Projected Projected Projected

Beginning Fund Balance 1,387,966$ 1,269,842$ 1,458,275$ 1,427,551$ 1,458,275$ 1,423,443$ 1,323,282$ 1,210,796$ 1,094,635$ 980,174$ Revenues

Temporary Operating Levy 15,364 Transfer from General Fund 60,000 317,500 317,500 264,583 317,500 317,500 317,500 317,500 317,500 317,500

Emergency Reserve Revenues: 60,000 332,864 317,500 264,583 317,500 317,500 317,500 317,500 317,500 317,500

Total Sources: 1,447,966 1,602,706 1,775,775 1,692,134 1,775,775 1,740,943 1,640,782 1,528,296 1,412,135 1,297,674

ExpendituresBrush Creek Sewer NID ‐ 69,658 46,486 69,658 135,609 146,438 149,688 147,713 145,588 Brink Meyer Road NID 178,124 144,431 278,566 282,674 282,674 282,052 283,548 283,973 284,248 279,448

Emergency Reserve Expenditures: 178,124 144,431 348,224 329,160 352,332 417,661 429,986 433,661 431,961 425,036

Estimated Ending Balance (deficit) : 1,269,842 1,458,275 1,427,551 1,362,974 1,423,443 1,323,282 1,210,796 1,094,635 980,174 872,638

TARGET (per reserve policy): 788,406 855,171 978,861 978,861 927,658 1,012,445 1,032,880 1,053,860 1,075,398 1,097,513


2016 Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 1,070,966 1,269,842 1,458,275 1,458,275 1,423,444

Temporary Operating LevyExcess funds from the temporary operating levy approved in 2004.

42000‐00 15,364

Transfer from General Fund Fund transfer from the General Fund. 42001‐00 317,000 317,500 317,500 317,500 317,500

317,000 332,864 317,500 317,500 317,500 1,387,966 1,602,706 1,775,775 1,775,775 1,740,944

Brush Creek Drainage NID Unanticipated costs related to financing for the Brush Creek NID.

01‐01‐00 69,658 69,658 135,609

Brink Myers Road NIDUnanticipated costs related to financing for the Brink Myers NID.

01‐01‐01 144,431 278,566 282,674 282,052

MiscellaneousEmergency expenses that are unfunded and uncategorized.

09‐21‐00

‐ 144,431 348,224 352,332 417,661 1,387,966 1,458,275 1,427,551 1,423,444 1,323,283

Total Sources

Revenu

es

Emergency Reserve (50) Revenues and Expenses

Total Emergency Reserve (50) ExpensesEnding Fund Balance Emergency Reserve (50)

Expe

nses

Emergency Reserve (50) Revenues

Nature Sanctuary Fund (60)Last Updated 11/27/2017

2015 2016 2017 2017 2018 2019 2020 2021 2022Actual d Actual Budget Projected Projected Projected Projected Projected Projected

Beginning Fund Balance 42,781$ 34,708$ 43,493$ 43,493$ 64,502$ 64,502$ 60,792$ 57,122$ 53,494$ Revenues

Donations 4,877 4,760 1,750 25,851 1,750 1,768 1,785 1,803 1,821 Memberships ‐ ‐ ‐ ‐ ‐ ‐ ‐

Programs 1,500 1,500 1,500 ‐ 1,500 1,523 1,545 1,569 1,592 Sales ‐ Tees Shirts ‐ ‐ ‐ ‐ ‐ ‐ ‐

Grants 7,425 7,500 9,250 ‐ ‐ ‐ ‐ Miscellaneous

Nature Sanctuary Fund Revenues: 6,377 13,685 10,750 25,851 12,500 3,290 3,331 3,372 3,413

Total Sources: 49,157 48,393 54,243 69,343 77,002 67,792 64,122 60,494 56,907

ExpendituresExpenditures 14,450 4,900 13,700 4,841 12,500 7,000 7,000 7,000 7,000

Transfers ‐ ‐ ‐ ‐ ‐ ‐ ‐

Nature Sanctuary Fund Expenditures: 14,450 4,900 13,700 4,841 12,500 7,000 7,000 7,000 7,000

Estimated Ending Balance (deficit) : 34,708 43,493 40,543 64,502 64,502 60,792 57,122 53,494 49,907


2016 Actual

2017Budget

2017 Projected

2018Budget


Donations Gifts from private citizens or groups. 40901‐00 4,877 4,760 1,750 25,851 1,750

Programs Registration fees for events and programs. 40903‐00 1,500 1,500 1,500 ‐ 1,500

GrantGrant monies received for various projects in the Donation Fund. Funds in 2018 includes an Outreach grant and FOPNS match for additional signage.

40910‐00 7,425 7,500 ‐ 9,250

6,377 13,685 10,750 25,851 12,500 47,658 48,393 54,243 69,343 77,002

Special ProjectsSpecial improvement amenities for Nature Sanctuary grounds and facilities such as benches, picnic tables, etc.

15‐00‐00 11,510 10,000 ‐

Friends of Parkville Nature Sanctuary Partnership Program

Cost share projects with the Friends of Parkville Nature Sanctuary. 2018 possibilities include additional signage at the PNS.

15‐00‐01 2,000 4,841

11,510 ‐ 10,000 4,841 ‐

CIP Equipment No equipment purchase planned in 2018. 04‐31‐00 4,900

CIP Projects

Permanent capital improvements in the Nature Sanctuary, such as trail extensions, roadway repairs, and utility improvements. Additional signage planned in 2018.

04‐41‐00 2,940 12,500

2,940 4,900 ‐ ‐ 12,500 14,450 4,900 10,000 4,841 12,500 33,208 43,493 44,243 64,502 64,502

Total Sources

PNS Donation Fund (60) Revenues and Expenses

Total PNS Donation Fund (60) ExpensesEnding Fund Balance PNS Donation Fund (60)

Exp: PNS

Donatio

n Fund

Expenses: PNS Donation Fund

Exp: Capita

l Outlay

Expenses: CIP

Revenu

es

PNS Donation Fund (60) Revenues

Park Donations (63)Last Updated 11/27/17


Beginning Fund Balance 45,794$ 25,203 49,962$ 49,961$ 36,804$ 9,304$ 6,804$ 4,304$ 1,804$ Revenues

Transfer from Park Reservations & Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfer from Parkland Dedication Fund ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

Grant ‐ ‐ ‐ ‐ Dog Park Donations 102 ‐ ‐ ‐ General Donations 7,659 31,142 25,000 6,073 2,500 2,500 2,500 2,500 2,500

Park Donations Fund Revenues: 7,761 31,142 25,000 6,073 2,500 2,500 2,500 2,500 2,500

Total Sources: 53,555 56,345 74,962 56,034 39,304 11,804 9,304 6,804 4,304

ExpendituresParks Projects 28,352 6,383 25,000 4,230 25,000 5,000 5,000 5,000 5,000

Transfers to Project Fund ‐ ‐ 25,000 15,000 5,000 ‐ ‐ ‐

Park Donations Expenditures: 28,352 6,383 50,000 19,230 30,000 5,000 5,000 5,000 5,000

Estimated Ending Balance (deficit) : 25,203 49,962 24,962 36,804 9,304 6,804 4,304 1,804 (696) Restricted Donations 1,560 26,560 26,560 26,560 1,560 1,560 1,560 1,560 1,560


2016 Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 45,794 25,203 49,961 49,961 36,804 Transfer from Park Reservations & Fees

No longer used. Now included in Donations. 41901‐00

Transfer from Parkland Dedication Fund

No longer used. Now included in Donations. 41901‐00

DonationsMiscellaneous grants and private donations to Parkville parks.

40901‐00 7,761 31,142 25,000 6,073 2,500

7,761 31,142 25,000 6,073 2,500 53,555 56,345 74,961 56,034 39,304

Park Expenses

Parks improvements and projects funded in part of whole with parks donations. Examples including English Landing Park restroom renovations, trail enhancements, ball fields enhancements, low water bridge crossing, equipment, etc.

05‐41‐00 26,484 25,000 ‐

Park Benches Expenses related to Park Bench installation 07‐01‐00 1,868 6,384 4,230 5,000

Transfer to Projects FundTransfer to Projects Fund to supplement eligible projects.

20‐20‐00 25,000 15,000 25,000

28,352 6,384 50,000 19,230 30,000 25,203 49,961 24,961 36,804 9,304

Parks Donation Fund (63) Revenues and Expenses

Total Sources

Revenu

es

Total Park Donations Fund (63) ExpensesEnding Fund Balance Park Donations Fund (63)

Expe

nses

Park Donations Fund (63) Revenues


2016Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 69,604 56,744 11,173 11,173 26,173 Transfer from Park Donation Fund

Transfer from the Park Donation Fund to cover expenses relating to the FOPP Shelter and the Friends Field Project.

41601‐00 40,000 15,000 25,000

Transfer from Sewer FundTransfer from the Sewer Fund to assist in funding expenses relating to parks projects.

41631‐00

Transfer from General FundTransfer from the General Fund to assist in funding eligible projects. Funding in 2015 is for the Route 9 Downtown Entryway Project.

41621‐00 4,577 15,910

Grants/Donations Grant monies received for various projects in the Project Fund 41751‐00 12,500 172,431 ‐

Platte County Outreach GrantsPlatte County Outreach Grant monies to be applied toward eligible parks projects.

41781‐03 34,618 19,000 35,000 40,000

Partner Contributions Contributions pledged from project partners for local match. 41806‐00 96,040 707,000 ‐ 113,117 222,959 766,000 50,000 65,000 182,721 279,703 777,173 61,173 91,173

Route 9 Corridor StudyExpenses related to the Route 9 Corridor Study funded through a Planning Sustainable Places Grant. Will be paired with $15,000 of local match from the General Fund.

04‐14‐00 62,797

Downtown/Entryway Improvement Design

Expenses relating to the downtown/entryway improvement design covered by a grant.

04‐24‐00 1,040 200,290

63,837 200,290 ‐ ‐ ‐ PAC Detention Pond Dredging No longer used Expenses related to the dredging of the PAC detention pond 04 21 00Parks/Sewer Building Façade Improvements

Expenses related to installing a new roof, new doors and windows and making other designed building improvements.

04‐22‐00 15,647

English and Platte Landing Park Improvements

Unbudgeted items from 2017 Budget, being carried over to 2018: FOPP Shelter, $30,900. 2018: Grant or donation funded improvements to English Landing and Platte Landing Parks including restroom upgrades, low water bridge crossing repair, trail improvements, ball field improvements, etc. Projects Fund dollars may be supplemented with contributions from the General Fund or Parks Donations Fund.

04‐24‐00 1,172 30,458 71,000 35,000 25,000

Outreach Grant Projects Expenses related to Platte County outreach grant projects. 04‐25‐00 22,135 40,000 1,172 68,239 71,000 35,000 65,000

Fewson Fund Projects Expenses related Fewson Fund projects. 04‐01‐00 8,286

8,286 ‐ ‐ ‐ ‐

Exp:

Transfers

Transfer to General Fund Transfer of surplus funds from prior projects to General Fund. 20‐10‐00

Expenses: Transfers ‐ ‐ ‐ ‐ 73,295 268,530 71,000 35,000 65,000 109,426 11,173 706,173 26,173 26,173

Exp: Pub

lic

Works

Expenses: Public Works

Projects Fund (95) Revenues and Expenses

Total Sources

Reven

ues

Projects Fund (95) Revenues

Ending Fund Balance Projects Fund (95)

Exp:

Fewson

Expenses: Sewer

Total Projects Fund (95) Expenses

Exp: Parks

Expenses: Parks


2016Actual

2017Budget

2017 Projected

2018Budget

Beginning Fund Balance Projected carryover from prior year. 69,604 56,744 11,173 11,173 26,173 Transfer from Park Donation Fund

Transfer from the Park Donation Fund to cover expenses relating to the FOPP Shelter and the Friends Field Project. 41601‐00 40,000 15,000 25,000

Transfer from Sewer Fund Transfer from the Sewer Fund to assist in funding expenses relating to parks projects. 41631‐00

Transfer from General FundTransfer from the General Fund to assist in funding eligible projects. Funding in 2015 is for the Route 9 Downtown Entryway Project.

41621‐00 4,577 15,910

Grants/Donations Grant monies received for various projects in the Project Fund 41751‐00 12,500 172,431 ‐

Platte County Outreach Grants Platte County Outreach Grant monies to be applied toward eligible parks projects. 41781‐03 34,618 19,000 35,000 40,000

Partner Contributions Contributions pledged from project partners for local match. 41806‐00 96,040 707,000 ‐ 182,721 279,703 777,173 61,173 91,173

Route 9 Corridor StudyExpenses related to the Route 9 Corridor Study funded through a Planning Sustainable Places Grant. Will be paired with $15,000 of local match from the General Fund.

04‐14‐00 62,797

Downtown/Entryway Improvement Design

Expenses relating to the downtown/entryway improvement design covered by a grant. 04‐24‐00 1,040 200,290

63,837 200,290 ‐ ‐ ‐ PAC Detention Pond Dredging No longer used Expenses related to the dredging of the PAC detention pond Awarded a partial Platte County 04 21 00Parks/Sewer Building Façade Improvements

Expenses related to installing a new roof, new doors and windows and making other designed building improvements.

04‐22‐00 15,647

English and Platte Landing Park Improvements

Grant or donation funded improvements to English Landing and Platte Landing Parks including restroom upgrades, low water bridge crossing repair, trail improvements, ball field improvements, etc. Projects Fund dollars may be supplemented with contributions from the General Fund or Parks Donations Fund.

04‐24‐00 1,172 30,458 71,000 35,000 25,000

Outreach Grant Projects Expenses related to Platte County outreach grant projects. 04‐25‐00 22,135 40,000 1,172 68,239 71,000 35,000 65,000

Fewson Fund Projects Expenses related Fewson Fund projects. 04‐01‐00 8,286

8,286 ‐ ‐ ‐ ‐

Exp:

Transfers

Transfer to General Fund Transfer of surplus funds from prior projects to General Fund. 20‐10‐00

Expenses: Transfers ‐ ‐ ‐ ‐ 73,295 268,530 71,000 35,000 65,000 109,426 11,173 706,173 26,173 26,173

Exp: Pub

lic

Works

Expenses: Public Works

Projects Fund (95) Revenues and Expenses

Total Projects Fund (95) Revenues

Reven

ues

Ending Fund Balance Projects Fund (95)

Exp:

Fewson

Expenses: Sewer

Total Projects Fund (95) Expenses

Exp: Parks

Expenses: Parks


2016Actual

2017Budget

2017 Projected

2018Budget

River Park Special AssessmentAssessment levied on property owners in the River Park NID.

41001‐00 319,746 307,423 320,994 319,856 320,994

Interest Income Interest earned from general fund investments. 41701‐00 179 167 200 170 170

319,925 307,590 321,194 320,026 321,164

Bond Principal Payment of bond principal. 10‐01‐00 275,000 280,000 285,000 285,000 295,000

Bond InterestPayment of bond interest. Drop in interest payments is due to refinancing of bond issue at lower interest rates.

10‐02‐00 46,256 40,700 33,275 33,275 24,575

Bond Fees Payment of bond fees. 10‐03‐00 424 265 424 424 424

River Park NID ReserveTransfer of outstanding balance to be held in reserve for future debt payments.

20‐01‐00 (1,755) ‐ 2,495 2,495 1,165

319,925 320,965 321,194 321,194 321,164


2016Actual

2017Budget

2017 Projected

2018Budget

Property Taxes Property taxes collected for debt service. 41001‐00 338,662 338,407 366,316 373,627 386,237 Interest Income Interest earned from investments. 41701‐00 613 127 ‐ 110 110

Interest on COPS Reserved Funds Interest earned from investments. 41701‐01 8,618 ‐

Carry over applied to Bond Payment

Carry over applied to Bond Payment N/A 10,928

Gain on Investment Gain on Investment 41710‐00 3,313 ‐

Transfer from General FundThis fund transfer covers the lease payment on City Hall.

42020‐00 217,500 ‐ 4,366 4,366 4,366

568,707 338,534 370,682 378,103 401,641

COI Expenses COI Expenses 01‐00‐00 37,439 Underwriter FCC, Expenses Underwriter FCC, Expenses 02‐00‐00 12,640 Loss on Investments Loss on Investments 09‐50‐00 1,367

2006/2015 COPS Bond Principal Payment of bond principal. 10‐01‐00 270,000 297,114 297,114 335,155

2006/2015 COPS Bond Interest Payment of bond interest. 10‐02‐00 204,890 56,636 72,468 72,468 65,386

2006/2015 COPS Bond Fees Payment of bond fees. 10‐03‐00 2,350 1,100 1,100 1,100 1,100

COPs Debt ReserveMonies transferred to the General Debt Reserve; anticipated for early debt retirement.

20‐01‐00 40,021

531,268 57,736 370,682 370,682 401,641

Revenu

es

Certificates of Participation (COPs) (22) Revenues and Expenses

Total COPs (22) Expenses

Expe

nses

Total COPs (22) Revenues

Expe

nses

Total River Park NID Bonds (21) Expenses

River Park NID Bonds (21) Revenues and Expenses

Revenu

es

Total River Park NID Bonds (21) Revenues


2016Actual

2017Budget

2017 Projected

2018Budget

Brush Creek Special AssessmentAssessment levied on property owners in the Brush Creek NID.

41001‐00 248,497 246,788 251,029 251,303 251,303

PenaltiesFees collected by the County and remitted to the City for assessments that are collected after the deadline.

41002‐00 843 87

Reserve applied to Bond Payment

Reserve applied to Bond Payment 42001‐00 78,480 78,480

TransfersTransfer from Emergency Reserve Fund (or other sources) to cover shortfalls in assessment collections.

41901‐00 69,658 69,658 135,609

Interest IncomeInterest earned from debt service reserve fund investments.

41701‐00 6,318 4,443 6,500 4,782 7,650

255,658 251,318 405,667 404,223 394,563

Loss on Investments 09‐50‐00 2,563 35

Bond Principal Payment of bond principal. 10‐01‐00 210,000 210,000 215,000

Bond InterestPayment of bond interest. Drop in interest payments is due to refinancing of bond issue at lower interest

10‐02‐00 228,663 187,088 183,938 183,938 177,563

Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000

Brush Creek NID ReserveTransfer of outstanding balance to be held in reserve for future debt payments.

20‐01‐00 12,704

Brush Creek Maintenance Reserve

Transfer of portion of assessments designated for maintenance on the improvements during the life of the bonds.

20‐02‐00 9,728 9,728 9,728 ‐

245,930 189,123 405,666 405,666 394,563


2016 Actual

2017Budget

2017 Projected

2018Budget

Brink Meyer Special AssessmentAssessment levied on property owners in the Brink Meyer NID.

41001‐00 91 3,774 1,790 1,810 1,810

TransfersTransfer from Emergency Reserve Fund (or other sources) to cover shortfalls in assessment collections.

41902‐00 180,130 144,431 278,661 282,674 282,052

Interest Income Interest earned from general fund investments. 41701‐00 4,617 3,246 4,750 4,750 4,750 Carry over applied to Bond Payment

Carry over applied to Bond Payment N/A 1,522 2,782 2,782

184,837 151,451 285,201 289,234 288,613

Loss on Investments Loss on Investments 09‐50‐00 1,873 26 Bond Principal Payment of bond principal. 10‐01‐00 ‐ 140,000 140,000 145,000 Bond Interest Payment of bond interest. 10‐02‐00 180,874 147,988 145,888 145,888 141,613 Bond Fees Payment of bond fees. 10‐03‐00 2,000 2,000 2,000 2,000 2,000

Brink Meyer NID ReserveTransfer of outstanding balance to be held in reserve for future debt payments.

20‐01‐00 91

Brink Meyer Maintenance Reserve

Transfer of portion of assessments designated for maintenance on the improvements during the life of the bonds.

20‐02‐00 95 95

184,837 150,013 287,983 287,983 288,613

Revenu

es

Total Brush Creek NID Bonds (23) Revenues

Expe

nses

Brush Creek NID Bonds (23) Revenues and Expenses

Revenu

es

Total Brink Meyer NID Bonds(24) Revenues

Total Brush Creek NID Bonds (23) Expenses

Brink Meyer NID Bonds (24) Revenues and Expenses

Expe

nses

Total Brink Meyer NID Bonds (24) Expenses


2016Actual

2017Budget

2017 Projected

2018Budget

Revenu

es

Sewer Fund Transfer to pay all Sewer Fund debt. 41901‐00 357,870 203,113 180,965 180,965 185,288

357,870 203,113 180,965 180,965 185,288

Lease payment on sewer plant. 10‐04‐00 151,063 SRF Principal Payment of bond principal. 12‐11‐00 157,083 150,000 150,000 150,000 SRF Interest Payment of bond interest. 12‐11‐01 32,552 57,769 23,931 26,975 28,524 SRF Administration Fee Payment of bond fees. 12‐11‐02 17,171 7,034 7,793 6,764

357,870 57,769 180,965 184,768 185,288


2016Actual

2017Budget

2017 Projected

2018Budget

9 Highway CID PaymentsPayment by the Highway 9 Cooridor Community Improvement District (1% sales tax)

XXXXX‐00 ‐

TransfersTransfer from Transportation Fund to cover 2017 Road Capital Maintenance Project.

XXXXX‐00 215,314

Interest Income Interest earned from general fund investments. XXXXX‐00‐ ‐ ‐ ‐ 215,314

Bond Principal Payment of bond principal. 10‐01‐00 194,100

Bond InterestPayment of bond interest. Drop in interest payments is due to refinancing of bond issue at lower interest rates.

10‐02‐00 21,365

‐ ‐ ‐ ‐ 215,465 Total 2017 Lease Purchase (XX) Expenses

2017 Lease Purchase Agreement Road Capital Maintenance (XX) Revenues and Expenses

Revenu

es

Total 2017 Lease Purchase Agreement Road Capital Maintenance (XX) Revenues

Expe

nses

Total Sewer Service Debt (30) Expenses

Sewer Service Debt (30) Revenues and Expenses

Total Sewer Service Debt (30) Revenues

Expe

nses

2018‐2023 Capital Improvement Program Summary

2018 2019 2020 2021 2022 2023 Future Years Total AllAdmin/IT Multi‐year Computer Replacement Cycle $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 $36,000Admin/IT Multi‐year City Hall Building Repairs $40,365 $56,638 $80,264 $27,500 $25,883 $7,865 $238,515Admin/IT Multi‐year Building Safety Upgrades $8,920 $13,500 $10,500 $32,920Admin/IT Multi‐year Train Depot Building Repairs $16,168 $67,580 $4,416 $14,640 $102,804Admin/IT Equipment Copier $15,000 $15,000Admin/IT Equipment Security System Upgrade $11,041 $11,041 $22,082Admin/IT Equipment Server Replacement $10,000 $10,000Admin/IT Equipment Facility Reservation Management Software $25,917 $25,917

Community Development Software Development Code Integratioon into eCode360 Portal $10,000 $10,000Community Development Project Building Permit Software $3,000 $3,000Community Development Project Master Plan Update $175,000 $175,000

Parks Project ELP Low Water Crossing Improvement $24,000 $90,000 $114,000Parks Equipment Ball Field Drag $20,000 $20,000Parks Equipment Trailer $10,000 $10,000Parks Equipment JD 6‐Series Tractor with Turf Tires $20,000 $20,000Parks Equipment Office, Renovations (Incl. Finishes, Furnishings and Appliances) $10,612 $10,612Parks Project Dog Park Shade Structure $20,000 $20,000Parks Multi‐year Alloe Creek/English Landing Park (Stream bank upgrade) $50,000 $50,000 $50,000 $150,000Police Equipment Patrol Vehicle $36,534 $37,264 $38,010 $38,770 $39,000 39,000 $228,578Police Software Park Video Cameras $3,500 $3,500Police Software CrimeStar records management system $13,850 $13,850Police Equipment In‐Car Video Systems $4,075 $4,075

Public Works Project Storm Sewer Evaluation and Repair $40,000 $194,000 $41,000 $198,000 $42,000 $515,000Public Works Project Hawver Gulch Watershed Study $75,000 $75,000Public Works Project Mill Street Culvert Guardrail $50,000 $50,000Public Works Project Relocate Siren #4 $5,500 $5,500Public Works Project Public Parking Lot Lease Purchase $11,657 $23,314 $23,314 $23,314 $23,314 $23,314 $128,227Public Works Project Thousand Oaks Tornado Siren $23,000 $23,000

Sewer Multi‐year WWTP Headworks Screen Rebuild $90,000 $90,000Sewer Equipment RAS Pump Drives Replacement $5,400 $5,400Sewer Equipment Clarifier Drives $16,000 $16,000Sewer Equipment Lab Equipment $6,000 $6,000Sewer Equipment WWTF Effluent Pump Station $150,000 $150,000Sewer Project South National P.S. Equipment Replacement. $63,000 $63,000Sewer Project RAS Flow Meters $20,000 $20,000Sewer Project CCTV $57,000 $58,000 $59,000 $60,000 $61,000 62,000 $357,000Sewer Multi‐year Downtown Manhole Reconstruction Phase 2 $130,000 $130,000Sewer Project Low Water Crossing Replacement $125,000 $125,000Sewer Equipment RAS Pump AFD's $5,200 $11,500 $16,700Sewer Equipment Digester Blowers $17,000 $17,000Sewer Equipment Aeration Blowers $11,000 $11,000Sewer Project Clarifier Floor $54,000 $54,000Sewer Project Sewer Manhole Inspections $30,000 $30,000Sewer Project Sanitary Sewer Phase 4 $15,000 $200,000 $215,000Sewer Equipment RAS Pump Replacement $13,000 $13,000

CITY BUDGET IMPACT ONLYDivision Type Project


2018 2019 2020 2021 2022 2023 Future Years Total AllCITY BUDGET IMPACT ONLY

Division Type Project

Sewer Equipment Self Priming Pump $28,000 $28,000Sewer Equipment Pinecrest Pump $4,500 $4,800 $9,300Sewer Project Sanitary Sewer ‐ Ongoing Renewal $200,000 $200,000 $200,000 $200,000 $800,000Sewer Project WWTF Treatment Upgrades $1,100,000 $1,100,000Streets Project River Road Ditch Work $25,000 $25,000Streets Project Elm Street Creek Crossing Improvement $12,000 $108,000 $120,000Streets Project 76th Street Bridge Reconstruction $20,000 $160,000 $180,000Streets Project 6th Street Spillway $100,000 $100,000Streets Equipment Dumptruck, 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader $60,000 $62,000 $64,000 $66,000 $68,000 $70,000 $390,000Streets Maintenance 2" Asphalt Mill and Overlay $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $1,500,000Streets Maintenance Curb Repair $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $210,000Streets Maintenance Sidewalk Repair $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $90,000Streets Maintenance Crack Sealing $15,000 $10,000 $10,000 $10,000 $10,000 $15,000 $70,000Streets Maintenance Street Striping $15,000 $10,000 $10,000 $10,000 $10,000 $15,000 $70,000Streets Project Major Project Improvements ‐Route 9 Phases 1 and 2a $1,279,112 $1,279,112

SUBTOTAL $1,285,526 $2,704,896 $1,432,855 $1,159,041 $893,678 $1,877,096 $0 $9,353,092Administration Equipment Court Dept. Furnishings $7,428 $7,428Administration Equipment Court Dept. Break Room Furnishings $21,848 $21,848Administration Equipment Facility Reservation Management Software $26,000 $26,000Administration Equipment Holding Cell Repairs $14,640 $14,640Administration Equipment HVAC Replacement $90,000 $90,000Administration Equipment Police Department Furnishings $7,283 $7,283Administration Equipment Upstairs Administration Furnishings $16,329 $16,329Administration Equipment Upstairs Furnishings $16,329 $16,329Administration Project Roof, Thermoplastic $164,262 $164,262

Community Development Project Highway 45 Corridor Plan Improvements $30,000 $30,000Court Equipment Eticket System $20,000 $20,000

Nature Sanctuary Project Nature Sanctuary Entry Pavilion $24,000 $24,000Nature Sanctuary Project Additional Access Points $80,000 $80,000

Parks Maintenance Southern Platte Pass Trail Maintenance $50,000 $50,000Parks Maintenance Southern Platte Pass Trail Maintenance $50,000 $50,000Parks Project Asphalt Pavement, Total Replacement $21,705 $21,705Parks Project Dog Park Amenities $5,000 $5,000Parks Project Fence $24,499 $24,499Parks Project Grigsby Field Bleacher Shade Canopy $20,000 $20,000Parks Project Grigsby Field Bleacher Shade Canopy $20,000 $20,000Parks Project Grigsby Trail Widening $5,000 $5,000Parks Project Perimeter Trail at Small Dog Park $3,500 $3,500Parks Project Platte Landing Park Playground $50,000 $50,000Parks Project Trail Lighting ‐ Platte Landing Park $100,000 $100,000Parks Project Trail Lighting ‐ Platte Landing Park $50,000 $50,000

Public Works Maintenance Storm Sewer Evaluation and Repair $551,000 $551,000Public Works Project 6th Street Spillway $100,000 $100,000Public Works Project 76th Street Bridge Reconstruction $160,000 $160,000Public Works Project City Entry Signage $50,000 $50,000




Public Works Project Elm Street Creek Crossing Improvement $120,000 $120,000Public Works Project Livable Communities Recommendations ‐ Phase 1 $500,000 $500,000Public Works Project Mill Street Culvert Guardrail $50,000 $50,000Public Works Project Railroad Quiet Zones $1,000,000 $1,000,000Public Works Project Public Parking Lot Lease Purchase $454,623 $454,623Public Works Project Relocate Siren #4 $5,500 $5,500Public Works Project River Road Ditch Work $25,000 $25,000Stormwater Project Main Street Drainage Improvements $500,000 $500,000Stormwater Project Parkville Athletic Complex (PAC) Detention Pond Dredging $100,000 $100,000Streets Equipment Mini‐Excavator $100,000 $100,000Streets Equipment Wood Chipper $25,000 $25,000Streets Maintenance Full Depth Patching and Street Replacement $325,000 $325,000Streets Project Air Handling Unit $8,323 $8,323Streets Project Asphalt Pavement, Total Replacement $107,615 $107,615Streets Project Bell Road Improvements (63rd St. to 59th Terrace) $1,500,000 $1,500,000Streets Project Kelly Industrial Park Street Replacement $300,000 $300,000Streets Project Lakeview Drive Dam $100,000 $100,000Streets Project Main Street Brick Sidewalk Improvements $500,000 $500,000Streets Project Office, Renovations (Incl. Finishes, Furnishings and Appliances) $16,646 $16,646Streets Project Overhead Doors $10,924 $10,924Streets Project Roof, Metal (Incl. Gutters and Downspouts) $41,075 $41,075Streets Project Route 9 from 12th St. to 7th St. $135,000 $135,000Streets Project Route 9 from 13th St. to 12th St. $78,740 $78,740Streets Project Route 9 from 2nd St. to White Alloe Creek $141,500 $141,500Streets Project Route 9 from 5th St. to 2nd St. $58,120 $58,120Streets Project Route 9 from 7th St. to 5th St. $110,920 $110,920Streets Project Route 9 from Clark to Parkville Athletic Complex $448,564 $448,564Streets Project Route 9 from Lakeview Drive to 13th St. $563,000 $563,000Streets Project Route 9 from Park University Dr. to Coffey Rd. $460,000 $460,000Streets Project Route 9 from Parkville Athletic Complex to Lakeview Drive $252,600 $252,600Streets Project Route 9 from White Alloe Creek to Park University Dr. $51,700 $51,700Streets Project Salt Storage $55,137 $55,137Streets Project Septic System $11,262 $11,262Streets Project Unit Heaters $3,121 $3,121Streets Project Walls, Steel Siding $20,943 $20,943Streets Project Windows and Doors, Metal Frames $2,872 $2,872

Streets/Parks Project Main Street Bridge Widening $100,000 $100,000Train Depot Project Carpet Replacement $4,161 $4,161Train Depot Project Kitchenette Renovation $5,272 $5,272Train Depot Project Kitchenette Renovation $5,272 $5,272Train Depot Project Light Fixtures and Fans $7,030 $7,030Train Depot Project Light Fixtures and Fans $7,030 $7,030Train Depot Project Paint Finishes $7,499 $7,499Train Depot Project Paint Finishes $7,499 $7,499Train Depot Project Rest Room Renovation $3,515 $3,515




Train Depot Project Rest Room Renovation $3,515 $3,515Train Depot Project Tile Floor Coverings $11,389 $11,389Train Depot Project Tile Floor Coverings $11,389 $11,389

TOTAL GRAND TOTAL $10,135,579 $10,135,579

Note: CIP BUDGET IMPACT ONLY columns include only funding anticipated from the City to complete each project and exclude outside funding such as grants or donations.

Capital Improvement ProgramFY 2018

Division Account Code Type New or Replacement? Name Project Description Funding Source Total Cost Budget Impact

Admin/IT Equipment Replacement Computer Replacement CycleContinue cycle to replace 25% of office computers each year in order to maintain a four‐year replacement cycle for software, hardware, operating systems, and warranties.

100% General Fund$ 6,000 $ 6,000

Admin Project Year 2 of 4 Building Safety UpgradesInstall bulletproof glass panels and dais protection throughout the building in phases. Phase 2: Municipal Court

100% General Fund $ 8,920 $ 8,920

Admin/IT Equipment Replacement ServersFacilitate replacement of the City's two main servers that are each over 10 years old (life span 5 years)

100% General Fund $ 10,000 $ 10,000

Admin Equipment Replacement CopierThe existing plan is to replace the Admin copier in 2018. The Police Department purchased a new copy machine in 2017. Purchasing has previously been determined to provide significant savings over leasing.

100% General Fund

$ 15,000 $ 15,000

Admin Project Replacement Carpet ReplacementCarpet Replacement phased in 4 different areas over 4 years (Admin 1, Admin 2, Court, PD)

100% General Fund $ 27,500 $ 27,500 Admin Project Replacement City Hall Landscaping Landscaping of the north side of City Hall. 100% General Fund $ 5,000 $ 5,000

Admin Project Replacement Concrete Flatwork720 square feet of concrete flatwork every five years, includes hand rail repair and painting.

100% General Fund $ 7,865 $ 7,865 Admin/IT Total $ 80,285 $ 80,285

Com Dev Equipment New Building Permit Software

Staff currently utilizes Microsoft Access and a free version of Drobox to process, store and manage building permit applications. After meeting with several building permit software vendors in 2017, staff detemined our existing methods are adequate, but could be upgraded via our IT Support, Eddie Seasholtz. Project includes the purchase of a Drobox Business account, Microsoft Access training via MARC's Goverment Training Institute (GTI), and additional resources as needed.

100% General Fund

$ 3,000 $ 3,000

Com Dev Software NewDevelopment Code Integration into eCode360 Portal

The City adopted its new Title IV ‐ Development Code in 2017, but the document currently exists in PDF form and hasn't been integrated into the City's eCode360 online Municipal Code portal. Project includes cost for eCode360 staff to integrate all 10 chapters, 166 pgs., tables and imagery into the searchable Municipal Code.

100% General Fund $ 10,000 $ 10,000

Com Dev Total $ 13,000 $ 13,000

ParksMulti‐year Project

Year 2 of 3 ELP Low Water Crossing Improvement This project would raise the low water crossing in English Landing Park to reduce the amount of time the park is closed due to backwater from the Missouri River flooding out the crossing.

96% Projects Fund; 4% Outreach Grant $ 500,000 $ 24,000

Parks Equipment New TrailerPurchase 16‐foot heavy duty trailer for hauling tractor equipment for mowing remote areas.

100% General Fund $ 10,000 $ 10,000 Parks Total $ 510,000 $ 34,000

PW/Streets Maintenance New Storm Sewer Evaluation and RepairEvaluate the existing storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer.

100% Transportation fund 2018‐2022 $ 515,000 $ 40,000

Streets Project New Hawver Gulch Watershed StudyReview the locations of the low water crossings in the Hawver Gulch watershed. Model the proposed improvements and their overall impacts. Prepare cost estimates and a program to implement improvements

100% Transportation Fund

$ 75,000 $ 75,000

Streets Project New Mill Street Culvert Guardrail This project would add guardrails along Mill Street just west of Crooked Road. 100% Transportation Fund $ 50,000 $ 50,000

PW Project New Public Parking Lot Lease/PurchaseLease/purchase payment for a public parking lot. The lease/payment will continue for 25 Years, for the use of the public parking lot for 99 years.

100% General Fund $ 11,657 $ 11,657

PW Project Replacement Relocate Siren #4 Relocate existing tornado siren (Siren #4) to an accessible location for service. 100% General Fund $ 5,500 $ 5,500

Public Works Total $ 657,157 $ 182,157

Police Equipment Replacement Patrol Vehicle2018 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc.

100% General Fund $ 36,534 $ 36,534 Police Equipment New Park Cameras and storage device. Install security cameras in parks. 100% General Fund $ 3,500 $ 3,500

Police Software Replacement CrimeStar records management systemReplace/update the current version of CrimeStar RMS with the Enterprise Edition

100% General Fund $ 13,850 $ 13,850 Police Total $ 53,884 $ 53,884

Sewer Equipment Replacement WWTP Headworks Screen RebuildReplace the influent mechanical bar screen at the WWTP. Begin design/bidding in 2016, construct in 2017. 100% Sewer Fund $ 90,000 $ 90,000

Sewer Equipment Replacement RAS Pump AFD's Replacement of three RAS Pump drives that control the pump speed at WWTP. 100% Sewer Fund $ 10,600 $ 5,200 Sewer Equipment Replacement Clarifier Drives Rebuild two clarifier drives at WWTP. 100% Sewer Fund $ 16,000 $ 16,000 Sewer Equipment New Lab Equipment Purchase new lab equipment 100% Sewer Fund $ 6,000 $ 6,000 Sewer Project New WWTF Effluent Pump Station Install new pump station to protect UV building. 100% Sewer Fund $ 150,000 $ 150,000

Sewer Project Replacement South National P.S. Equipment Replacement. Replace pumps, base elbows, rails, along with electrical work. 100% Sewer Fund $ 63,000 $ 63,000

Sewer Project New CCTVProgram to clean and televise a portion of the 15,000 feet per year of the City's sewers. 100% Sewer Fund $ 357,000 $ 57,000

Sewer Project Replacement Downtown Manhole Reconstruction Phase 2Second phase of mahnole project started in 2016. This involves the reconstruction of existing manholes. 100% Sewer Fund $ 130,000 $ 130,000

SewerProject Replacement Sanitary Sewer Phase 4

Phase 4 repairs focus on repairing aged and poor condition sewer pipes, prioritized in the line database. Includes lines discovered in the last two years of CCTV work. 100% Sewer Fund $ 215,000 $ 15,000

Sewer Total $ 1,037,600 $ 532,200

Streets Equipment ReplacementDumptruck, 1‐ton, 4‐wheel Drive, Snowplow and Salt Spreader

Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000

100% Transportation Fund $ 60,000 $ 60,000

Streets Maintenance New 2" Asphalt Mill and OverlayContractor to mill and overlay existing asphalt streets in the City that have become deteriorated.


Streets Maintenance New Curb Repair Repair defective sections of curb due to general deterioration of the curb. 100% Transportation Fund $ 48,000 $ 48,000

Streets Maintenance New Sidewalk RepairRepair defective sections of sidewalk due to offsets and settlement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas.

100% Transportation Fund$ 12,000 $ 12,000

Streets Maintenance New Crack SealingCrack sealing of existing street in the City. Includes rental of crack sealing machine and crack seal material.


Streets Maintenance New Street StripingNeeded to re‐paint areas on the pavement such as centerlines and stop bars for traffic safety.

100% Transportation Fund $ 10,000 $ 10,000 Streets Total $ 390,000 $ 390,000 Grand Total $ 2,084,891 $ 1,285,526

2018 Budget ImpactBy Funding Source

General Fund $ 198,326 Sewer Fund $ 532,200

Transportation Fund $ 555,000 Other Fund

TOTAL $ 1,285,526


Division TypeNew or

Replacement?Name Project Description Funding Source Total Cost Budget Impact

Admin/IT Equipment Replacement Computer Replacement Cycle

Continue cycle to replace 25% of office computers each year in order to maintain a four‐year replacement cycle for software, hardware, operating systems, and warranties.

100% General Fund $ 6,000 $ 6,000

Admin Project ReplacementCarpet Replacement phased in 4 different areas over 4 years (Admin 1, Admin 2, Court, PD) 100% General Fund $ 28,500 $ 28,500

Admin Project Replacement Vinyl Tile Replacement Vinyl Tile Replacement (PD, Court, Admin) 100% General Fund $9,364 $9,364

Admin/IT Project Year 3 of 4 Building Safety Upgrades

Install bulletproof glass panels and dais protection throughout the building in phases. Phase 3: Administration Part 1

100% General Fund $ 13,500 $ 13,500

Admin/IT Project Maintenance Train Depot Building Repairs

Maintenance improvements for the Train Depot as identified in the building reserve study including trim and stucco repairs

100% General Fund $ 9,433 $ 9,433

Admin/IT Project Replacement Train Depot Building RepairsReplacement of 535 square feet of concrete flatwork 100% General Fund $6,735 $6,735

Admin Project ReplacementWallpaper Replacement (Court Room, Exec Chamber)

Wallpaper Replacement in Court Room and Executive Chambers 100% General Fund $6,139 $6,139

Admin Project ReplacementMasonry Inspection and Repairs

Complete inspection of the masonry, and partial repointing with related masonry repairs every 8‐ to 10‐years to forestall deterioration.

100% General Fund $6,735 $6,735

Admin Project ReplacementExterior Building Wide Paint Finishes

Repaint Exterior Building Finishes 100% General Fund $ 5,900 $ 5,900

Admin/IT Total

$ 92,306 $ 92,306

Com Dev Project New Master Plan Update

The Parkville Master Plan was adopted in 2009, and is recommended to be updated every 10 years. Project includes a consultant team conducting an extensive public engagement process, and updating the current plan's vision, community goals and objectives, SWOT analysis, data, maps and future land use projections.

100% General Fund

$ 175,000 $ 175,000 Com Dev Total $ 175,000 $ 175,000

Parks Equipment New Brush Hog Mower AttachmentAttachment to 6‐series tractor used for mowing wetland area and river bank. 100% General Fund $ 25,000 $25,000

Equipment ReplacementJD 6‐Series Tractor with Turf Tires

Replacement for aging (30+ years) tractor in fleet used primarily to mow riverfront parks. Can also handle a boom mower (shared with Streets) for mowing medians and riverbank.

100% General Fund $ 40,000 $40,000

Parks Project New Friends FieldsConstuct new practice fields in Platte Landing Park 8% Parks Donation 12%

FOPP Donation $ 125,000 $ 100,000

Parks Equipment New Ballfield DragReplace the existing a 3‐wheel drag for ballfield maintenance. 100% General Fund $ 20,000 $ 20,000


Year 3 of 3ELP Low Water Crossing Improvement

This project would raise the low water crossing in English Landing Park to reduce the amount of time the park is closed due to backwater from the Missouri River flooding out the crossing.

96% Projects Fund; 4% Outreach Grant

$ 500,000 $ 90,000 Parks Total $ 710,000 $ 275,000

Police Equipment Replacement Patrol Vehicle2019 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. 100% General Fund $37,264 $37,264

Police Total $ 37,264 $ 37,264

PW/Streets Maintenance NewStorm Sewer Evaluation and Repair

Evaluate the existing storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer.

100% Transportation fund 2018‐2022

$515,000 $194,000

PW Project NewPublic Parking Lot Lease/Purchase

Lease/purchase payment for a public parking lot. The lease/payment will continue for 25 Years, for the use of the public parking lot for 99 years. 100% General Fund

$ 23,314 $ 23,314


Division TypeNew or


Streets Project New River Road Ditch Work

Reconstruct the ditch along River Road by Thousand Oaks. Allow additional discharge by railroad pipe.

50% Transportation Fund 50% County Stormwater Grant

$50,000 $25,000

Streets Project NewElm Street Creek Crossing Improvement

This project would reduce the likelyhood of water overtopping Elm Street. Immediate project would repair culvert at 11th Street and improve guardrail/roadway


$240,000 $12,000

Streets Project New76th Street Bridge Reconstruction

Reconstruct bridge along 76th Street that has deteriorated over time. Based on MoDOT bridge ratings, this bridge is one of the worst in Platte County.

20% Transportation Fund 80% BRO Funding from Platte County

$180,000 $20,000

PW Project New Thousand Oaks Tornado Siren

Construct new tornado siren to cover the gap in service on the west side of Parkville around Thousand Oaks.

100% General Fund $23,000 $23,000

Public Works Total

$1,031,314 $297,314

Sewer Equipment Replacement RAS Pump AFD'sReplacement of three RAS Pump drives that control the pump speed at WWTP. 100% Sewer Fund $10,600 $5,400

Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund $11,500 $11,500

Sewer Equipment Replacement Digester Blowers Replacement of two digester blowers at WWTP. 100% Sewer Fund $17,000 $17,000

Sewer Equipment Replacement RAS Flow Meters Modify flow meters 100% Sewer Fund $20,000 $20,000

Sewer Project New CCTVProgram to clean and televise a portion of the 15,000 feet per year of the City's sewers. 100% Sewer Fund $357,000 $58,000

Sewer Project Replacement Sanitary Sewer Phase 4

Phase 4 repairs focus on repairing aged and poor condition sewer pipes, prioritized in the line database. Includes lines discovered in the last two years of CCTV work.

100% Sewer Fund $215,000 $200,000

Sewer Total $ 631,100 $ 311,900


Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade‐in value approximately $7,000 100% Transportation Fund $62,000 $62,000

Streets Maintenance New 2" Asphalt Mill and OverlayContractor to mill and overlay existing asphalt streets in the City that have become deteriorated. 100% Transportation Fund $250,000 $250,000

Streets Maintenance New Curb RepairRepair defective sections of curb due to general deterioration of the curb. 100% Transportation Fund $35,000 $35,000

Streets Maintenance New Street ResconstructionMajor Project Improvements ‐Route 9 Phases 1 and 2a

$ 1,279,112 $ 1,279,112

Streets Maintenance New Sidewalk Repair

Repair defective sections of sidewalk due to offsets and settlement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas. 100% Transportation Fund $15,000 $15,000

Streets Maintenance New Crack Sealing

Crack sealing of existing street in the City. Includes rental of crack sealing machine and crack seal material.

100% Transportation Fund $10,000 $10,000

Streets Maintenance New Street Striping

Needed to re‐paint areas on the pavement such as centerlines and stop bars for traffic safety. 100% Transportation Fund $10,000 $10,000

Streets Total $ 1,661,112 $ 1,661,112 Grand Total $ 4,338,096 $ 2,849,896

2019 Budget ImpactBy Funding SourceGeneral Fund $ 625,884 Sewer Fund $ 311,900 Transportation Fund $ 1,912,112 Other Fund $ ‐ TOTAL $ 2,849,896


Division TypeNew or

Replacement? Name Project Description Funding Source Total Cost Budget Impact



100% General Fund

$ 6,000 $ 6,000

Admin Project ReplacementCeiling‐mounted cassettes (room vent fans, heaters)

Phased replacement of Ceiling‐Mounted Cassettes beginning in 2020

100% General Fund$ 43,297 $ 43,297

Admin Project ReplacementInternal Building Wide Paint Finishes

Repaint Interior Building Finishes 100% General Fund $ 21,967 $ 21,967

Train DepotProject Replacement

Air Handling Units and Split Systems

replacement interior forced air unit, evaporator coil, refrigerant lines and three exterior condensing units

100% General Fund$ 19,102 $ 19,102

Train Depot Project Replacement FenceReplacement of 320 linear feet of perimeter aluminum fence 100% General Fund $ 5,249 $ 5,249

Train Depot Project Replacement Feet Pavers, Masonry Repair of 3,370 square feet of patio and Parking Pavers Only) 100% General Fund $ 43,229 $ 43,229


100% General Fund$ 15,000 $ 15,000

Admin/IT Project Year 4 of 4 Building Safety UpgradesInstall bulletproof glass panels and dais protection throughout the building in phases. Phase 4: Administration Part 2

100% General Fund

$ 10,500 $ 10,500 IT Total $ 164,344 $ 164,344

Parks Project New Dog Park Shade StructureConstruct a shade structure at the entrance of the two dog parks in Platte Landing Park.

50% Outreach Grant50% Donations $ 40,000 $ 20,000

Parks Project ReplacementOffice, Renovations (Incl. Finishes, Furnishings and Appliances)

Vinyl floor coverings, Paint finishes, plumbing fixtures, light fixtures, Kitchenette with cabinetry and minor appliances, furnishings including a desk, chairs and bookcase

100% General Fund

$ 10,612 $ 10,612


NewAlloe Creek/English Landing Park Flood Berm (Stream bank upgrade)

Multi‐year project to construct the White Alloe Creek flood berm in phases. Will involve flat rock creek banks between railroad tracks and Alloe crossing.

100% General Fund

$ 150,000 $ 50,000 Parks Total $ 200,612 $ 80,612




$ 515,000 $ 41,000

Streets Project NewElm Street Creek Crossing Improvement

This project would reduce the likelyhood of water overtopping Elm Street. Immediate project would repair culvert at 11th Street and improve guardrail/roadway


$ 240,000 $ 108,000


Lease/purchase payment for a public parking lot. The lease/payment will continue for 25 Years, for the use of the public parking lot for 99 years.

100% General Fund

$ 23,314 $ 23,314

Streets Project New76th Street Bridge Reconstruction



$ 180,000 $ 160,000 Public Works Total $ 958,314 $ 332,314


100% General Fund$ 38,010 $ 38,010

Police Equipment Replacement In‐Car Video Systems

Replace existing in‐car video system with updated system. Purchase one in 2020. Will be on a five‐year maintenance cycle to match warranty pending wear and tear.

100% General Fund

$ 4,075 $ 4,075 Police Total $ 42,085 $ 42,085


Division TypeNew or


SewerEquipment Replacement Aeration Blowers

Rebuild/Replace aeration blower at the WWTP. One blower replaced in 2017. 100% Sewer Fund $ 11,000 $ 11,000

Sewer Project Replacement Low Water CrossingReplace bridge crossing at entrance to Sewer Plant. Possible HMGP Grant $ 500,000 $ 125,000

Sewer Equipment Replacement Pinecrest Pump Rebuild existing pump at Pinecrest Pump Station 100% Sewer Fund $ 9,300 $ 4,500

Sewer

Project New Sewer Manhole Inspections

Locate, open, inspect, and assess condition of manholes. Enter information into database and record photos. Update GIS map and database. 100% Sewer Fund $ 30,000 $ 30,000

Project New CCTVProgram to clean and televise a portion of the 15,000 feet per year of the City's sewers. 100% Sewer Fund $ 357,000 $ 59,000

Project ReplacementSanitary Sewer ‐ Onging Renewal

Once the five phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund $ 1,000,000 $ 200,000

Sewer Total $ 1,907,300 $ 429,500




$ 64,000 $ 64,000



Streets Maintenance New Curb RepairRepair defective sections of curb due to general deterioration of the curb.



Repair defective sections of sidewalk due to offsets and settlement in the sidewalk. Also includes repair of ADA ramps in mill and overlay areas.


$ 10,000 $ 10,000





Streets Total $ 384,000 $ 384,000 Grand Total $ 3,656,655 $ 1,432,855



Transportation Fund $ 716,314 Other Fund $ ‐

TOTAL $ 1,432,855


Division TypeNew or




100% General Fund $ 6,000 $ 6,000

Admin/IT Equipment Replacement Security System UpgradeSecurity System Upgrade. Fifty percent (50%) of the security system.

100% General Fund $ 11,041 $ 11,041

Admin/IT Project Maintenance Train Depot Building RepairsMaintenance improvements for the Train Depot as identified in the building reserve study including Bench Repairs

100% General Fund $ 4,416 $ 4,416


100% General Fund $ 27,500 $ 27,500

IT Total $ 48,957 $ 48,957


100% General Fund $ 38,770 $ 38,770

Police Total $ 38,770 $ 38,770

Sewer Project Replacement Clarifier FloorReplacement of Clarifier Floor. One in 2016 and the other in 2018.

100% Sewer Fund $ 54,000 $ 54,000

Sewer Project New CCTVProgram to clean and televise a portion of the 15,000 feet per year of the City's sewers.

100% Sewer Fund $ 357,000 $ 60,000

Sewer Project ReplacementSanitary Sewer ‐ Onging Renewal

Once the five phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process.

100% Sewer Fund $ 1,000,000 $ 200,000

Sewer Total $ 1,411,000 $ 314,000


NewAlloe Creek/English Landing Park Flood Berm (Stream bank upgrade)

Multi‐year project to construct the White Alloe Creek flood berm in phases. Will involve flat rock creek banks between railroad tracks and Alloe crossing.

100% General Fund $ 150,000 $ 50,000

Parks Total $150,000 $50,000




$ 515,000 $ 198,000

Streets Project New 6th Street SpillwayReconstruct the spillway to increase the flow through the pipes and change profile of low water crossing to prevent overtopping

50% Transportation Fund 50% County Stormwater

Grant $ 200,000 $ 100,000

Public Works Total

$ 715,000 $ 298,000













100% General Fund $ 23,314 $ 23,314








Transportation Fund $ 707,314 Other Fund $ ‐ TOTAL $ 1,182,355


Division TypeNew or




100% General Fund

$ 6,000 $ 6,000

Admin/IT Project Maintenance City Hall Building Repairs

Maintenance improvements for City Hall as identified in the building reserve study including holding cell repairs, IT room split system replacement, and concrete flatwork.

100% General Fund

$ 25,883 $ 25,883

Admin/IT

Project Maintenance Train Depot Building RepairsMaintenance improvements for the Train Depot as identified in the building reserve study including window and door replacement

100% General Fund

$ 14,640 $ 14,640 Admin/IT Total $ 46,523 $ 46,523


100% General Fund $ 39,000 $ 39,000

Police Total $ 39,000 $ 39,000

Sewer

Equipment Replacement Self Priming Pump

Engine Driven Trash Pump for By‐Pass and Tank Cleaning. Can be used for flood response and system overflow bypasses. 100% Sewer Fund $28,000 $28,000

Sewer Equipment Replacement Pinecrest Pump Rebuild existing pump at Pinecrest Pump Station 100% Sewer Fund $9,300 $4,800

SewerProject New CCTV

Program to clean and televise a portion of the 15,000 feet per year of the City's sewers. 100% Sewer Fund $357,000 $61,000


Once the five phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund $1,000,000 $200,000

Sewer Total $ 1,394,300 $ 293,800

ParksMulti‐year Project New

Alloe Creek/English Landing Park Flood Berm (Stream bank upgrade)

Multi‐year project to construct the White Alloe Creek flood berm in phases. Will involve flat rock creek banks between railroad tracks and Alloe crossing. 100% General Fund $150,000 $ 50,000

Parks Total $ 150,000 $ 50,000




$515,000 $42,000 Public Works Total $515,000 $42,000




$68,000 $68,000


100% Transportation Fund$250,000 $250,000



100% General Fund

$ 23,314 $ 23,314


100% Transportation Fund $40,000 $40,000




$10,000 $10,000





Streets Total $ 411,314 $ 411,314 Grand Total $ 2,556,137 $ 882,637




TOTAL $ 905,951


Division TypeNew or




100% General Fund

$ 6,000 $ 6,000

Administration

Equipment NewFacility Reservation Management Software

Software for parks and facility reservations to streamline online reservations and payments.

100% General Fund$ 25,917 $ 25,917

AdminProject Replacement Concrete Flatwork

720 square feet of concrete flatwork every five years, includes hand rail repair and painting.

100% General Fund$ 7,865 $ 7,865

Admin/IT Total $ 39,782 $ 39,782


100% General Fund$ 39,000 $ 39,000

Police Total $ 39,000 $ 39,000 Sewer Equipment Replacement RAS Pump Replacement Replace RAS Pump at WWTP 100% Sewer Fund $ 13,000 $ 13,000

Sewer Project Replacement WWTF Treatment UpgradesUpgrade the treatment processes at the Sewer Plant. Possible SRF Loan $ 1,100,000 $ 1,100,000

SewerProject New CCTV

Program to clean and televise a portion of the 15,000 feet per year of the City's sewers. 100% Sewer Fund $ 357,000 $ 62,000

Sewer


Once the five phases of repair are complete, City will focus on periodic projects to rebuild sewer pipes, using primarily the CIPP process. 100% Sewer Fund $ 1,000,000 $ 200,000

Sewer Total $ 2,470,000 $ 1,375,000




$ 390,000 $ 68,000


100% Transportation Fund$ 250,000 $250,000





100% General Fund

$40,000 $40,000




$10,000 $10,000







General Fund $ 118,782 Sewer Fund $ 1,375,000


TOTAL $ 1,905,096

Capital Improvement ProgramUnfunded Future Projects

Division Type New or Replacement? Name Project Description Funding Source Total Cost Budget Impact

Administration Project ReplacementRoof, Thermoplastic

Roof replacement100% General Fund

$164,262 $164,262

Administration Equipment ReplacementCourt Dept. Break Room Furnishings

add description and year/future100% General Fund

$21,848 $21,848

Administration Equipment ReplacementCourt Dept. Furnishings

Replacement/Update of furnishings100% General Fund

$7,428 $7,428

Administration Equipment ReplacementPolice Department Furnishings


$7,283 $7,283

Administration Equipment ReplacementUpstairs Administration Furnishings


$16,329 $16,329

Administration Equipment ReplacementHolding Cell Repairs


$14,640 $14,640

Administration Equipment ReplacementUpstairs Furnishings


$16,329 $16,329

Administration Equipment New

Facility Reservation Management Software

Software for parks and facility reservations to streamline online reservations and payments.

100% General Fund

$26,000 $26,000

Administration Equipment ReplacementHVAC Replacement

Replacement of the 50 Ton RTU and 10 Ton RTU.

100% General Fund

$90,000 $90,000

Community Development

Project NewHighway 45 Corridor Plan Improvements

The Highway 45 Corridor Plan includes design guidance tools for the City, County, developers and landowners to implement as development occurs in the future. Project includes implementation of landscaping, pedestrian‐level street lighting, and other pedestrian amenities along Hwy 45 throughout Parkville city limits.

100% General Fund

$30,000 $30,000

Court Equipment New Eticket SystemElectronic ticketing and organization system for Municipal Court

100% General Fund

$20,000 $20,000

Nature Sanctuary ProjectNature Sanctuary Entry Pavilion

Construct an interpretive center for the Nature Sanctuary. The shelter would be functional for three of the four seasons. It would hold picnic tables and storage space for the program supplies, tables and chairs. The shelter includes a small office space and family restroom.

80% Grants/Donations; 20% Nature Sanctuary Fund

$120,000 $24,000

Nature Sanctuary Project NewAdditional Access Points

Provide additional access points to the Nature Sanctuary from Park University / Riss Lake. This includes improvements to parking areas and signage.

80% General Fund; 20% Nature Sanctuary Fund

$80,000 $64,000

Parks Project NewGrigsby Trail Widening

Costs to purchase material to widen the existing trail around Grigsby Field.

100% General Fund

$5,000 $5,000

Parks Project NewTrail Lighting ‐ Platte Landing Park

Install solar lighting along the loop trail in Platte Landing Park.

100% General Fund

$100,000 $100,000

Parks Maintenance NewSouthern Platte Pass Trail Maintenance

The City is responsible for maintenance of the multi‐modal trail along Route 45 that is beginning to show wear. Funds need to be budgeted for periodic routine maintenance. The need will grow with the completion of Route 45 ‐ Phase C.


$50,000 $50,000

Parks Project NewGrigsby Field Bleacher Shade Canopy

This project would add sun shades over the bleachers.

100% General Fund

$20,000 $20,000





$164,262 $164,262

Parks Project ReplacementAsphalt Pavement, Total Replacement

650 square yards of parking areas and access drives

100% General Fund

$21,705 $21,705

Parks Project Replacement FenceReplace 510 linear feet of perimeter wood fence at the Parks Building.

100% General Fund

$24,499 $24,499

Parks Project NewPerimeter Trail at Small Dog Park

Construct a limestone screenings walking trail around the perimeter fence inside the Platte Landing Park small dog parks. Recommend cost‐sharing with dog park donations or a Platte County Outreach Grant.

50% General Fund; 50% grants

$7,000 $3,500

Parks Project NewDog Park Amenities

Provide an obstacle course and play equipment for the dog park. Recommend cost‐sharing with dog park donations or a Platte County Outreach Grant.

50% General Fund; 50% grants

$10,000 $5,000

Parks Project NewTrail Lighting ‐ Platte Landing Park

Install solar lighting along the loop trail in Platte Landing Park.

100% General Fund

$50,000 $50,000

Parks Project NewPlatte Landing Park Playground

This project would add a playground at Platte Landing Park. Could be funded in whole or part through an Outreach Grant.

100% General Fund

$50,000 $50,000

Parks Maintenance NewSouthern Platte Pass Trail Maintenance

The City is responsible for maintenance of the multi‐modal trail along Route 45 that is beginning to show wear. Funds need to be budgeted for periodic routine maintenance. The need will grow with the completion of Route 45 ‐ Phase C.


$50,000 $50,000

Parks Project NewGrigsby Field Bleacher Shade Canopy

This project would add sun shades over the bleachers.

100% General Fund

$20,000 $20,000

Public Works Maintenance NewStorm Sewer Evaluation and Repair


100% Transportation fund

$551,000 $551,000

Public Works Project NewElm Street Creek Crossing Improvement

This project would reduce the likelihood of water overtopping Elm Street. Immediate project would repair culvert at 11th Street and improve guardrail/roadway


$240,000 $120,000

Public Works Project NewMill Street Culvert Guardrail

This project would add guardrails along Mill Street just west of Crooked Road.


$50,000 $50,000



100% General Fund

$23,314 $ 23,314

Public Works Project NewRiver Road Ditch Work

Reconstruct the ditch along River Road by Thousand Oaks. Allow additional discharge by railroad pipe.


$50,000 $25,000





$164,262 $164,262

Public Works Project New76th Street Bridge Reconstruction



$800,000 $160,000





$164,262 $164,262

Public Works Project New6th Street Spillway

Reconstruct the spillway to increase the flow through the pipes and change profile of low water crossing to prevent overtopping


$200,000 $100,000

Public Works Project ReplacementRelocate Siren #4

Relocate existing tornado siren (Siren #4) to an accessible location for service.

100% General Fund

$5,500 $5,500

Public Works Project NewRailroad Quiet Zones

Necessary improvements at East St. and Main St. to establish a railroad Quiet Zone in downtown Parkville.

100% General Fund

$1,000,000 $1,000,000

Public Works Project New

Livable Communities Recommendations ‐ Phase 1

Placeholder for Phase 1 intersection improvements as recommended in the Livable Communities Study to improve transportation flow through downtown. Improvements are subject to design but may include bump‐out islands, landscaping, and crossing improvements.

100% General Fund

$500,000 $500,000

Public Works Project NewCity Entry Signage

Improve entryway signage at key intersections.

100% General Fund

$50,000 $50,000

Stormwater Project New

Parkville Athletic Complex (PAC) Detention Pond Dredging

Removal of unwanted silt in the bottom of the retention pond.

100% General Fund

$100,000 $100,000

Stormwater Project NewMain Street Drainage Improvements

This project would improve the stormwater drainage along Main Street from the river to approx. 12th Street.

100% General Fund

$500,000 $500,000

Streets Equipment New Wood ChipperPurchase wood chipper to chip the tree limbs. This equipment can be used by Parks, Streets and Nature Sanctuary


$25,000 $25,000

Streets Equipment New Mini‐Excavator

The mini‐excavator is a multi‐purpose piece of equipment that can be used frequently by all divisions, but primarily for projects in the streets department. With the smaller equipment, the crews can work in smaller areas.


$100,000 $100,000

Streets Project NewLakeview Drive Dam

Reconstruct Lakeview Drive along the dam to assist with the drainage, direct the stormwater to the inlets and prevent ponding. Project will include adjusting the elevation of the roadway and new curbs


$400,000 $100,000

Streets Project Replacement

Roof, Metal (Incl. Gutters and Downspouts)

Roof and gutter replacement. Approx. 47 squares of corrugated sheet metal roofing with exposed fasteners

100% General Fund

$41,075 $41,075

Streets Project ReplacementWalls, Steel Siding

Steel siding repair and replacement. Approximately 3,660 square feet of the exterior walls

100% General Fund

$20,943 $20,943

Streets Project ReplacementWindows and Doors, Metal Frames

Replacement of approximately 60 square feet of metal frame windows and doors.

100% General Fund

$2,872 $2,872





$164,262 $164,262

Streets Project Replacement

Office, Renovations (Incl. Finishes, Furnishings and Appliances)

Wood wall coverings, Paint finishes on the shop area walls, plumbing fixtures, light fixtures, cabinetry and minor appliances, Furnishings including desks and chairs

100% General Fund

$16,646 $16,646

Streets Project ReplacementAir Handling Unit

Replacement of the two packaged terminal air conditioner (PTAC) units serve the Streets Barn.

100% General Fund

$8,323 $8,323

Streets Project Replacement Unit HeatersReplacement of two gas‐fired unit heaters provide heat to the shop during the winter months

100% General Fund

$3,121 $3,121

Streets Project Replacement Septic System Septic system replacement/repair100% General Fund

$11,262 $11,262

Streets Project NewMain Street Brick Sidewalk Improvements

Reconstruct brick sidewalks along Main Street. Project includes providing a solid base course to prevent differential settlement.


$500,000 $500,000

Streets Project Replacement Overhead Doors Garage Door Replacement 100% General Fund

$10,924 $10,924

Streets Project Replacement Salt Storage

Replacement of salt storage canopy and frame at the Streets Barn. The structure comprises a concrete base and 2,400 square feet of canvas coverings. The canopy was replaced in approximately 2006, is in fair overall condition, and has a useful life of 10‐ to 15‐years.

100% General Fund

$55,137 $55,137

Streets Project ReplacementAsphalt Pavement, Total Replacement

420 square yards of parking areas and access drives at the Streets Barn.

100% General Fund

$107,615 $107,615

Streets Project NewRoute 9 from Clark to Parkville Athletic Complex

Construct a signal at Clark Avenue; coordinate signal with a pedestrian crossing across Route 9; allow for future connection on east side of intersection for development (Green property); traffic calming along 63rd St.

80% Grants, 20% Other sources TBD (Transportation Fund, General Fund, development costs, CID/TDD)

$2,242,820 $448,564

Streets Project New

Route 9 from Parkville Athletic Complex to Lakeview Drive

Upgrade to a 3‐lane urban section with complete street elements; define driveway access locations; provide frontage "slip" lane where possible; work with property owners for parking modifications


$1,263,000 $252,600

Streets Project NewRoute 9 from Lakeview Drive to 13th St.

Upgrade to a 3‐lane urban section with complete street elements; extend Main St. and connect with Lakeview Dr. (includes property acquisition costs)


$2,815,000 $563,000





$164,262 $164,262

Streets Project NewRoute 9 from 13th St. to 12th St.

Upgrade to a complete urban section; retaining wall reconstruction; add side street sidewalks; add turn lanes.


$393,700 $78,740


Upgrade to a complete urban section; retaining wall reconstruction; add side street sidewalks; add turn lanes.


$675,000 $135,000


Upgrade to a complete urban section; retaining wall reconstruction; add side street sidewalks; interesection improvements at 6th St.


$554,600 $110,920

Streets Project NewRoute 9 from 5th St. to 2nd St.

Upgrade to a complete urban section; retaining wall reconstruction; side street sidewalks; extend the White Alloe Creek Trail connection from 6th St. to 1st St./Route 9.


$290,600 $58,120

Streets Project NewRoute 9 from 2nd St. to White Alloe Creek

Upgrade to a complete urban section; add a signalized intersection at 1st St.; must be coordinated with other project sections along Route 9.


$707,500 $141,500

Streets Project New

Route 9 from White Alloe Creek to Park University Dr.

Upgrade to a complete urban section; lane widening; signal modifications; must be coordinated with other project sections.


$258,500 $51,700

Streets Project NewRoute 9 from Park University Dr. to Coffey Rd.

Lane widening; extended turn lanes at Coffey Rd.; trail extension


$2,300,000 $460,000





$164,262 $164,262

Streets Project New

Bell Road Improvements (63rd St. to 59th Terrace)

This project would regrade the street, add curb and gutter, sidewalks, utilities, and lighting.

100% General Fund

$1,500,000 $1,500,000

Streets Maintenance New

Full Depth Patching and Street Replacement

Street maintenance program currently does not include funding for complete street replacement. Staff recommends annual patching ($25,000) and bi‐annual funding for major repairs ($300,000).


$325,000 $325,000

Streets Project NewKelly Industrial Park Street Replacement

Full Depth replacement of the concrete streets in the development that are in need of replacement.


$300,000 $300,000

Streets/Parks Project NewMain Street Bridge Widening

Current bridge width is only 1 1/2 lanes. This is a potential conflict area as activity in Platte Landing Park grows, particularly with heavy vehicle/truck traffic for the boat ramp.

100% General Fund

$100,000 $100,000

Train Depot Project ReplacementCarpet Replacement

Replacement of 67 square yards of carpet

100% General Fund

$4,161 $4,161

Train Depot Project ReplacementTile Floor Coverings

Replacement of 90 square yards of tile floor coverings

100% General Fund

$11,389 $11,389

Train Depot Project ReplacementKitchenette Renovation

Replacement of countertops, cabinets and appliances

100% General Fund

$5,272 $5,272

Train Depot Project ReplacementLight Fixtures and Fans

Replacement of Light Fixtures and Fans100% General Fund

$7,030 $7,030

Train Depot Project Replacement Paint FinishesReplacement of approximately 6,400 square feet of the interior paint finishes.

100% General Fund

$7,499 $7,499

Train Depot Project ReplacementRest Room Renovation

Replacement of restroom features including plumbing fixtures and furnishings

100% General Fund

$3,515 $3,515

Train Depot Project ReplacementTile Floor Coverings

Replacement of 90 square yards of tile floor coverings

100% General Fund

$11,389 $11,389

Train Depot Project ReplacementKitchenette Renovation

Replacement of countertops, cabinets and appliances

100% General Fund

$5,272 $5,272

Train Depot Project ReplacementLight Fixtures and Fans

Replacement of Light Fixtures and Fans100% General Fund

$7,030 $7,030

Train Depot Project Replacement Paint FinishesReplacement of approximately 6,400 square feet of the interior paint finishes.

100% General Fund

$7,499 $7,499

Train Depot Project ReplacementRest Room Renovation

Replacement of restroom features including plumbing fixtures and furnishings

100% General Fund

$3,515 $3,515

TOTAL $ 20,194,346 $ 9,688,270 Future Budget

ImpactBy Funding

SourceGeneral Fund $5,384,812Sewer Fund $0

Transportation Fund $2,479,314

Other Fund $1,824,144TOTAL $9,688,270

ITEM 4B For 12-19-17



Date: Tuesday, December 12, 2017 Prepared By: Matthew Chapman Human Resources/Finance Director


ISSUE: Approve the second reading of a revised ordinance to classify all employee positions and establish compensation for such classifications. BACKGROUND: In June, the Board of Alderman authorized the hiring of a consultant to perform a Compensation and Classification Study of all city employees. The intent of the study was to review employee compensation and benefits. It included updating job descriptions based on current duties, evaluating and classifying positions into pay grades, and determining what market adjustments should be made to pay rates based upon information obtained from peers for wages and benefits. The Board of Alderman was interested in updating the city’s classification plan to assure it is equitable within the organization, and market competitive. Over the last several months, employees were engaged in the updating of the job classification and compensation study. As we initially outlined for employees, the changes would not necessarily provide for major adjustments in pay, but would at least puts the City’s pay plan in line with the market. The recommended plan will provide wage rates that will be at the 60 percentile of the market we compete within for labor. What this means is four employers within our market will pay more than the City, and six employers will pay less. The compensation study had projected the city current levels at just below the 40 percentile level. The acceptance of the 60 percentile market position is in line with the city’s financial resources, and allows compensation for existing and new employees at a competitive pay and benefits level. We hope to move forward with implementation of the new salary schedule beginning January 1, 2018. The staff recommendation is to fund half of any adjustments required by the pay plan in 2018, with the remainder in following budget years. This will impact any employee who is presently paid below the recommended pay rate. Some employees at or above the recommended pay rate may include a modest compression adjustment. Effective January 1, 2018, all positions are eligible for a separate 2.0% merit raise (within established ranges), per Section 2.G. of the Personnel Manual, pending receipt of a satisfactory performance review. Please note this is above what is included in the proposed pay ranges. Employees who have reached the maximum of their pay ranges will be eligible for lump sum bonuses equal to the approved merit raise pending receipt of satisfactory performance reviews, but will receive no increases to their base salaries. Since the first reading of the ordinance on December 5th, at the recommendation of Chief Kevin Chrisman and Captain Jon Jordan, three Police Department personnel are being reclassified from Officer to Officer II based on their seniority and supervisory responsibilities. The three staff members are Justin Fetters, Robert Heckadon and Eric Sollars. Additionally, the salary range for Department Assistant has been expanded as a result of the salary study. Cindy Liberty will now be eligible for the 2% merit increase rather than a lump sum bonus because she will now

ITEM 4B For 12-19-17


be below the maximum of the newly established pay range. The total additional budget impact of these changes will be $1,563. BUDGET IMPACT: The impact of the all the proposed adjustments, including a 2% merit increase, is approximately $83,067 and is incorporated into the proposed 2018 Budget. ALTERNATIVES:

1. Approve second reading of an ordinance to classify all employee positions and establish compensation ranges.

2. Approve second reading of the ordinance subject to changes directed by the Board of Aldermen.

3. Postpone the item and provide further direction to City Administration. STAFF RECOMMENDATION: Staff recommends that the Board of Aldermen approve second reading of an ordinance to classify employee positions and establish compensation ranges. POLICY: Section 112.070.G. of the Municipal Code designates the City Administrator as the personnel officer of the City with authority to recommend a position classification system and salaries to the Mayor and Board of Aldermen. SUGGESTED MOTIONS:

1. I move to amend Bill No. 2961 as approved on first reading on December 5, 2017, reclassifying three police officers to Officer II and adjusting the salary range of Department Assistant.

2. I move to approve Bill No. 2961 as amended, an ordinance approving the classification of employee positions and establishing compensation ranges, on second reading to become Ordinance No.

ATTACHMENT:

1. Ordinance

Ord No. ____ Page 1 of 4

BILL NO. 2961 ORDINANCE NO. ____

AN ORDINANCE CLASSIFYING ALL EMPLOYEE POSITIONS AND ESTABLISHING COMPENSATION FOR SUCH CLASSIFICATIONS

BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PARKVILLE, MISSOURI, AS FOLLOWS:

SECTION 1. The following pay ranges are established for permanent full-time city employees. All classifications followed by (E) are exempt under the Fair Labor Standards Act (FLSA):

Annual Hourly Classification Department Minimum Maximum Minimum Maximum

Laborer Public Works $29,349 $41,371 $14.11 $19.89 Billing Clerk Admin/Sewer $32,115 $45,282 $15.44 $21.77 Department

Assistant Admin/Various $32,115 $45,282 $15.44 $21.77

Skilled Laborer Public Works $34,050 $48,006 $16.37 $23.08 Court

Administrator Municipal Court $41,184 $58,053 $19.80 $27.91

Officer I Police $39,229 $53,851 $18.86 $25.89 Officer II Police $41,184 $58,053 $19.80 $27.91

Building Inspector Community Development $41,184 $58,053 $19.80 $27.91

Management Analyst Any $41,184 $58,053 $19.80 $27.91

Detective Sergeant Police $50,149 $70,699 $24.11 $33.99

Superintendent Public Works $47,590 $67,080 $22.88 $32.25 Sergeant Police $50,149 $70,699 $24.11 $33.99

Treasurer (E) Administration $50,149 $70,699 $24.11 $33.99

Building Official Community Development $47,590 $67,080 $22.88 $32.25

Construction Inspector Public Works $47,590 $67,080 $22.88 $32.25

Assistant to the City Administrator

(E) Administration $50,149 $70,699 $24.11 $33.99

City Clerk (E) Administration $50,149 $70,699 $24.11 $33.99 Operations Director (E) Public Works $50,149 $70,699 $24.11 $33.99

Captain (E) Police $63,003 $88,795 $30.29 $42.69 Finance/Human

Resources Director (E)

Administration $68,162 $96,096 $32.77 $46.20

Community Development Director (E)

Community Development $68,162 $96,096 $32.77 $46.20

Public Works Director (E) Public Works $69,160 $97,490 $33.25 $46.87

Chief (E) Police $69,160 $97,490 $33.25 $46.87


SECTION 2. The following pay plan is established for temporary and part-time positions:

Hourly Classification Department Minimum Maximum

Intern Various $14.11 $19.89 Planner Community Development $19.80 $27.91 Receptionist Administration $14.11 $19.89 Seasonal Laborer Public Works $14.11 $19.89 Department Assistant Various $15.44 $21.77 Court Clerk Municipal Court $14.11 $19.89 Assistant Director Nature Sanctuary $14.11 $19.89 Director Nature Sanctuary $15.44 $21.77 Code Enforcement Officer Community Development $15.44 $21.77

SECTION 3. The current pay plan is based on a Compensation and Classification Study completed by The Austin Peters Group, Inc. and presented to the Board of Aldermen in a work session on September 19, 2017. The study included updating job descriptions based on current duties, evaluating and classifying positions into pay grades, and determining what market adjustments should be made to pay rates based on information obtained from peers for wages and benefits. SECTION 4. All employees shall normally receive a rate of pay no less than the minimum of the pay grade and no higher than the maximum of the pay grade. However, the 2018 Budget only funds 50% of any pay adjustment recommended in the Compensation and Classification Study. Based on this, the ordinance authorizes an increase of 50% of any amount an employee is below the minimum annual pay rate from their current rate of pay, and an adjustment of 50% for any compression adjustment recommended in the Study for an employee. SECTION 5. The following annual salaries are established for elected and appointed officials: Mayor $14,400 Alderman $5,400 Municipal Judge $18,000 City Administrator Such amount as established by the Board of Aldermen through a

contract between the City and the City Administrator. An annual adjustment to compensation is dependent upon the results of a performance evaluation, in accordance with the employment agreement.

SECTION 6. The 2018 Salary Schedule for current employees is attached hereto and hereby incorporated by reference. The 2018 Salary Schedule includes a 2% merit raise for eligible employees in accordance with Section 2.G. of the Parkville Personnel Manual (Resolution No. 12-02-13). Employees who have reached the maximum of their salary ranges will be eligible for a one-time bonus equal to the approved cost-of-living adjustment pending receipt of a satisfactory performance review. SECTION 7. All provisions of ordinances and resolutions in conflict with this ordinance relative to the classification and compensation of employees of the City of Parkville, Missouri are hereby repealed. SECTION 8. This ordinance shall take effect on January 1, 2018.


PASSED and APPROVED this 19th day of December 2017.

_______________________ Mayor Nanette K. Johnston

ATTESTED: _________________________ City Clerk Melissa McChesney


2018 City of Parkville Salary Schedule Revised

Last Name Title Department Hourly Rate Annual Salary Abel Public Works Director Public Works $37.86 $78,754 Barnard Superintendent PW Parks $26.68 $55,494 Blair Construction Inspector Public Works $25.71 Hourly Bowman Officer Police $18.97 $39,463 Broome Receptionist Administration $13.56 Hourly Buckmaster Department Assistant Public Works $15.20 Hourly Chapman Human Resources/Finance

Director Administration $31.74 $66,027

Chrisman Chief Police $42.57 $88,554 Eckerle Administrative Court Clerk Court $15.83 Hourly Ellermann Intern Public Works $13.91 Hourly Fetters Officer II Police $19.58 $40,731 Frazier Assistant Director Nature Sanctuary $13.81 Hourly Gault Building Inspector Community

Development $24.41 $50,776

Gee Officer II Police $20.98 $43,632 Giarratana Building Official Community

Development $30.00 $46,794

Hare Code Enforcement Officer Community Development

$17.78 Hourly

Hauth Receptionist Administration $14.03 Hourly Heckadon Officer II Police $20.08 $41,763 Hefley City Treasurer Administration $25.75 $53,550 Hill Officer Police $19.26 $40,055 Hubbell Detective Police $24.99 $51,974 Knight Department Assistant Community

Development $14.88 Hourly

Johnson Skilled Laborer PW Streets $20.36 $42,350 Jordan Captain Police $32.29 $67,164 Lachky Community Development

Director Community Development

$33.34 $69,356

Liberty Department Assistant Police $20.78 $43,220 Lovell Skilled Laborer PW Streets $18.99 $39,490 McChesney City Clerk Administration $25.43 $52,893 Mitchell Assistant to the City

Administrator Administration $24.18 $50,300

Parker Officer Police $19.08 $39,684 Phelan Laborer PW Parks $14.19 $29,508 Rich Officer Police $19.22 $39,979 Rizzuti Court Clerk Court $19.45 $40,452 Ryan Director Nature Sanctuary $15.74 Hourly Sager Laborer PW Streets $13.88 $28,872 Schaffner Laborer Parks $13.95 $29,022 Schank Operations Director PW Streets $33.75 $70,205 Shadid Sergeant Police $24.81 $51,599 Sollars Officer II Police $19.63 $40,829 Stone Sergeant Police $24.85 $51,693 Tomlin Officer Police $24.09 $50,115 Whitby Laborer PW Streets $14.32 $29,786 White Skilled Laborer PW Streets $20.36 $42,350 Vacant Billing Clerk Admin/Sewer $15.44 $32,115

ITEM 4C For 12-19-17



Date: Wednesday, December 13, 2017

Prepared By: Anna Mitchell Assistant to the City Administrator


ISSUE: Approve the first reading of an ordinance to amend Parkville Municipal Code Section 206.020 to update the definition of smoking to be consistent within the Code. BACKGROUND: In March 2017, the Board of Aldermen adopted an ordinance prohibiting smoking in certain public park locations. In this ordinance, the Board also updated the definition of “Smoking” in Municipal Code Section 140.010 to include vapor products and other alternative nicotine products. This update made sure to reflect the regulation put forth by the Platte County Health Department. After the Board of Aldermen approved the Tobacco 21 KC initiative in September 2017, a discussion regarding smoking at the Farmer’s Market came forward. While researching this issue, staff noticed the inconsistency of the definition of “Smoking” within the Municipal Code. This ordinance ensures the consistency of the definition of “Smoking” by updating the definition in Section 206.020 to include the prohibition of vapor products and other alternative nicotine products from areas where smoking is already prohibited. BUDGET IMPACT: There is no direct budget impact associated with approval of this ordinance.

ALTERNATIVES: 1. Adopt an ordinance updating the definition of smoking. 2. Adopt an ordinance updating the definition of smoking with alterations recommended by the

Board of Aldermen. 3. Do not adopt an ordinance updating the definition of smoking. 4. Postpone the item.

STAFF RECOMMENDATION: Staff recommends that the Board of Aldermen adopt an ordinance updating the definition of smoking. POLICY: The Board of Aldermen must approve all changes to the City’s Municipal Code by ordinance. SUGGESTED MOTION: I move to approve Bill No. 2966, an ordinance amending Parkville Municipal Code Section 206.020 amending the definition of smoking to be consistent within the Code, on first reading and postpone the second reading to January 2, 2018.

ATTACHMENT: 1. Proposed Ordinance


BILL NO. 2966 ORDINANCE NO. ____ AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE CHAPTER 206, SECTION 206.020 AMENDING THE DEFINITION OF SMOKING TO BE CONSISENT WITHIN THE PARKVILLE MUNICIPAL CODE WHEREAS, the Board of Aldermen adopted Chapter 206 of the Parkville Municipal Code pursuant to the Indoor Clean Air Act, Section 191.765 et seq, RSMo, that prohibits smoking in certain public places and places of employment; and WHEREAS, included in Chapter 206 of the Parkville Municipal Code are certain definitions, including the definition of “smoking,” that have not been updated to include all aspects of smoking, tobacco products and other products used by people; and WHEREAS, the definition of “smoking” in Chapter 140 of the Parkville Municipal Code was recently updated to include a comprehensive definition of the term “smoking”; and WHEREAS, definitions of the same word should be consistent within the entire Code. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMAN OF THE CITY OF PARKVILLE, MISSOURI, AS FOLLOWS: SECTION 1: Parkville Municipal Code Section 206.020 is amended to read as follows:

SMOKING Possessing a lighted or ignited tobacco, nicotine product or paraphernalia; or engaging in an act that generates smoke (including, but not limited to, possessing a lighted or ignited pipe, hookah pipe, cigar, electronic cigarette or cigarette of any kind); or lighting or igniting a pipe, hookah pipe, cigar, electronic cigarette or a cigarette of any kind. Smoking includes the use of any product which emits smoke in the form of gases, particles, vapors or other byproducts released by electronic cigarettes, tobacco cigarettes, herbal cigarettes, marijuana cigarettes and any other type of cigarette, pipe or other implement for the purpose of inhalation of vapors, gases, particles or their byproducts released as a result of combustion or ignition.

SECTION 2: This ordinance shall be effective immediately upon its passage and approval. PASSED and APPROVED this 2nd day of January 2018.

_______________________________ Mayor Nanette K. Johnston

ATTESTED:

______________________________ City Clerk Melissa McChesney

https://www.ecode360.com/27899566#27899566

ITEM 4D For 12-19-17




Prepared By: Anna Mitchell Assistant to the City Administrator


ISSUE: Approve the first reading to amend an ordinance to amend Parkville Municipal Code sections 140.035 and 206.050 to prohibit smoking in the Farmer’s Market during hours of operation. BACKGROUND: In January 2017, the Community Land and Recreation Board approved to recommend to the Board of Aldermen to adopt an ordinance prohibiting smoking in certain public park locations which include playgrounds, sports complex dugouts, bleachers and spectator areas, and permanent restroom facilities. In March 2017, with the recommendation from CLARB, the Board of Aldermen approved an ordinance prohibiting smoking in these certain public park locations. In this ordinance, the Board also updated the definition of “Smoking” in Municipal Code Section 140.010 to include vapor products and other alternative nicotine products. This update made sure to reflect the regulation put forth by the Platte County Health Department. After the Board of Aldermen approved the Tobacco 21 KC initiative in September of 2017, a discussion regarding smoking at the Farmers Market came forward. A request was given to look into the prohibition of smoking during the Farmer’s Market in addition to the other parks places previously mentioned. On November 21st, Staff met with a representative of the Farmer’s Market Committee. During this meeting, the representative also expressed concern regarding the allowance of smoking within the Farmer’s Market and requested that it be prohibited. Vendors that participate in the Farmer’s Market have concern with the allowance of smoking because of the proximity to their products. According to the American Lung Association, cigarette smoking is the number one cause of preventable disease in the United States. The elderly and young populations, as well as people with chronic illnesses, are especially vulnerable to the adverse effects of smoking. The Center for Disease Control and Prevention estimates secondhand smoke causes 41,300 deaths of adult non-smokers each year. Involuntarily inhaled smoke (secondhand smoke) also causes disease and premature death in children and adults who do not smoke. The proposed ordinance amending Municipal Code Sections 140.035 and 206.050 includes the addition of the Farmer’s Market to the list of public places previously mentioned. The ordinance does not prohibit smoking system-wide due the number of consumption events (Brewfest, Parkville Days, etc.) in the parks. The ordinance also allows for smoking in the prohibited locations if specifically permitted by the Board of Aldermen or a special event permit. BUDGET IMPACT: There is no direct budget impact associated with approval of this ordinance.

ALTERNATIVES: 1. Adopt an ordinance prohibiting smoking in the Farmer’s Market. 2. Adopt an ordinance prohibiting smoking in the Farmer’s Market with alterations

recommended by the Board of Aldermen.

ITEM 4D For 12-19-17


3. Do not adopt an ordinance prohibiting smoking in the Farmer’s Market. 4. Postpone the item.

STAFF RECOMMENDATION: Staff recommends that the Board of Aldermen adopt the amendment to an ordinance to include the prohibition of smoking in the Farmer’s Market during the hours of operation. COMMUNITY LAND AND RECREATION BOARD RECOMMENDATION (CLARB): At the meeting on December 13, 2017, by a vote of 8 to 0, the Community Land and Recreation Board recommended the Board of Aldermen adopt the amendment to an ordinance to include the prohibition of smoking in the Farmer’s Market as outlined in the ordinance.

POLICY: Section 150.050.A. of the Parkville Municipal Code directs CLARB to act in an advisory capacity to the Board of Aldermen to develop and administer a writer plan for the care, preservation, pruning, planting, replanting, removal, or disposition of trees and shrubs along streets and in other public areas. As CLARB serves in an advisory capacity, its recommendations must be approved by the Board of Aldermen. SUGGESTED MOTION: I move to approve Bill No. 2967, an ordinance amending Parkville Municipal Code sections 140.035 and 206.050 prohibiting smoking in outdoor areas to include the Farmer’s Market during hours of operation, on first reading and postpone the second reading to January 2, 2018.

ATTACHMENT: 1. Proposed Ordinance


BILL NO. 2967 ORDINANCE NO. ____ AN ORDINANCE AMENDING PARKVILLE MUNICIPAL CODE SECTIONS 140.035 AND 206.050 PROHIBITING SMOKING IN OUTDOOR AREAS INCLUDING THE FARMER’S MARKET DURING HOURS OF OPERATION WHEREAS, the Board of Aldermen has previously adopted ordinances prohibiting smoking in certain public areas to protect the health and safety of persons frequenting those public areas within the City and found that such prohibitions on smoking serve the best interest of the citizens of the City; and WHEREAS, vendors at the Parkville Farmer’s Market have requested that smoking be prohibited from the area during the operational hours of the Farmer’s Market to ensure clean air and a positive experience for shoppers; and WHEREAS, it is desirable to add the Parkville Farmer’s Market to public areas where smoking is prohibited as it will further protect the health and safety of persons frequenting the Parkville Farmer’s Market and serve the best interest of the citizens of the City. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF ALDERMAN OF THE CITY OF PARKVILLE, MISSOURI, AS FOLLOWS: SECTION 1: Parkville Municipal Code Section 140.035 is hereby amended to read as follows:

Section 140.035. Smoking Prohibited in Certain Park Locations. Smoking in or around playgrounds, sports complex dugouts, bleachers and spectator areas, permanent restroom facilities and the Parkville Farmer’s Market, during its operation, is prohibited unless otherwise permitted by the Board of Aldermen or an approved special event permit issued in accordance with Section 140.345 Guidelines for Events in Parkville.

SECTION 2: Parkville Municipal Code Section 206.050, Subsection A.3, is hereby amended to read as follows:

In all outdoor sports arenas, other arenas, stadiums and amphitheaters, and the Parkville Farmer’s Market during its operation, except in designated smoking areas, which may be established only in perimeter areas at least twenty (20) feet from any seating areas, concession stands, ticket booths or similar gathering areas. Smoking shall also be prohibited in and within twenty (20) feet of bleachers and grandstands for use by spectators at sporting and other public events.

SECTION 3: This ordinance shall be effective immediately upon its passage and approval.

https://www.ecode360.com/27899211#27899211


PASSED and APPROVED this 2nd day of January 2018.

_______________________________ Mayor Nanette K. Johnston

ATTESTED: ______________________________ City Clerk Melissa McChesney

ITEM 4E For 12-19-17




Prepared By: Alysen Abel Public Works Director


ISSUE: Approve a purchase order with FTC Equipment, LLC for a new pump for the South National Pump Station. BACKGROUND: After 20 years of service, the South National Pump Station needs to be reconstructed, which was originally planned for 2017. Due to unexpected sewer emergencies, the project was split into multiple years with the design in 2017 and the reconstruction deferred to 2018. On August 7, 2017, the City Administrator approved a work authorization with North Hills Engineering for the design and administration of the reconstruction of the existing South National pump station. This project will include replacement of one pump, base elbows, terminal boxes and motor control parts for the pump station. Since FTC Equipment is a sole source vendor for the type of pumps used at the South National Pump Station, the City could not obtain bids in accordance with the purchasing policy. FTC Equipment provided a quote for the pump in the amount of $16,587.00. Based on conversations with the vendor, the City will save money by ordering the pump before the end of December. The anticipated delivery date for the pump is mid-January. Payment will not be expected until after the delivery of the pump. The plan design and bid documents are currently being prepared and should be released by mid-December, with the bid opening in January. BUDGET IMPACT: The proposed 2018 Sewer Fund includes $63,000 for Pump Station Maintenance (Sewer Fund line item 30-501.04-61-00). In August 2017, the City Administrator approved a work authorization in the amount of $6,975. This majority of the design costs will be paid in 2017. A separate contract will be awarded for the reconstruction of the pump station. ALTERNATIVES: 1. Approve the purchase of a new pump for the South National Pump Station. 2. Do not approve the purchase and provide alternative direction to staff. 3. Postpone the item.

STAFF RECOMMENDATION: Staff recommends approval of the purchase of a new pump for the South National Pump Station. FINANCE COMMITTEE RECOMMENDATION: At the meeting on December 11, 2017, the Finance Committee, by a vote of 4-0, recommended that the Board of Aldermen approve a purchase order with FTC Equipment, LLC for the purchase of a new pump for South National Pump Station in the amount of $16,587.

ITEM 4E For 12-19-17


POLICY: The Purchasing Policy, Resolution No. 17-016, requires Board of Aldermen approval for all purchases above $10,000 upon recommendation of the Finance Committee. SUGGESTED MOTION: I move to approve a purchase order with FTC Equipment, LLC for a new pump for the South National Pump Station in the amount of $16,587. ATTACHMENTS: 1. Quote 2. Purchase Order

QuoteDate

9/22/2017

Estimate #

9680

Name/Address

City of ParkvilleAttn: Accounts Payable8880 Clark AvenueParkville, MO 64152

Ship To

City of Parkville WWTP12303 NW FF HighwayParkville, MO 64152

FTC Equipment, LLC5238 Winner RoadKansas City, MO 64127

Terms

Net 30

Rep

House

FOB

Factory

W/O Number

We appreciate the opportunity to be of service to you!

TOTAL

Subtotal

Sales Tax (8.475%)

Phone: 816-833-7200Fax: 816-833-1074

TERMS AND CONDITIONS: Terms are net 30 days. Accounts not paid within terms are subject to a 1.5% service charge per month. Prices quoted are valid for 30 days from the date of this quote. Prices do not include any applicable taxes or freight charges. Freight is FOB factory. A convenience fee of 4% will be added to all credit card transactions.

Item DescriptionQty U/M Rate TOTAL

Facility: South National PSLocation: Wet Well

Scope of Supply: Quantity (1) new Sulzer Pump alongwith the associated parts needed to retrofit the existingpump station with new base elbows.

XFP101G-VX.6-PE230/2 ABS XFP101G VX.6 PE230/2, Premium EfficientMotor, 460V, 3 PH, 31 HP, Vortex Impeller

1 EA 11,400.00 11,400.00

Note: DRY PIT PUMP16907006 CA462 110-230V-AC Seal Leak/Overtemp relay, din

rail mounted1 EA 351.00 351.00

62306007 Hardware Kit (pump to slide bracket)2 EA 97.00 194.00DPR32211F Guide Rail Assembly, Heavy Duty2 EA 2,096.00 4,192.00Freight Freight (estimated)1 450.00 450.00

$16,587.00

$16,587.00

$0.00







ISSUE: Approve a purchase order for a Ford F-350 4x4 Super Duty truck from Thoroughbred Ford for the Public Works Department. BACKGROUND: The Street Division has six trucks that are used for maintenance operations year-round. The truck fleet also includes four additional trucks used by the Parks Division, for a total of ten trucks. These trucks are equipped with salt spreaders and used for emergency snow operations. The City has targeted a schedule of replacing one truck each year to maintain a nine-year replacement cycle. The Board of Aldermen approved the 2017 truck purchase in February 2017. Based on feedback from the dealership after the truck purchase, the City could have saved approximately $1,700 by ordering it in December 2016. As a strategy to save money, staff released the bid request a few months early for the 2018 truck so that the truck purchase item could be approved simultaneously with the 2018 budget. The anticipated delivery date for the truck is April 2018, which is when the payment will be made. The bid request was released in November and two bids were received (bid tabulation included in Attachment 1). Shawnee Mission Ford provided two prices, one price if the truck is ordered prior to December 29th and another price if ordered after December 29th. The cost difference is $1,236. Thoroughbred Ford was the low bidder with a price of $27,039.84. BUDGET IMPACT: The proposed 2018 Capital Improvement Program includes $60,000 for the purchase of one truck and associated equipment (Transportation Fund line item 40-520.04-85-01). The truck will be equipped with salt spreaders, plow blades and associated equipment necessary for maintenance and emergency snow operations. Staff will bid the truck equipment separately to correspond with the truck’s production and delivery schedule. Once the truck has been built and equipped with the salt spreader and snow plow, staff plans to rotate out one of the older trucks in the fleet. The current plan is to remove either the 2005 or the 2006 truck from the fleet and auction the truck with snow equipment in the fall when it will receive the highest bid offers. The 2017 Transportation Fund budget includes revenue for the auction of this truck which will offset the cost of the new purchase.

ALTERNATIVES: 1. Approve the purchase of a Ford F-350 4x4 Super Duty truck from Thoroughbred Ford

(Kansas City, MO – Platte County) in the amount of $27,039.84. 2. Direct staff to rebid the truck in early 2018. 3. Do not approve the purchase. 4. Postpone the item.



STAFF RECOMMENDATION: Staff recommends authorizing the purchase of a Ford F-350 Super Duty truck from Thoroughbred Ford (Kansas City, MO). By ordering the truck before the end of 2017, the City will have a budget savings of approximately $1,500 in the 2018 budget. FINANCE COMMITTEE RECOMMENDATION: At the meeting on December 11, 2017, the Finance Committee, by a vote of 4-0, recommended that the Board of Aldermen approve a purchase order with Thoroughbred Ford for the purchase of a new Ford F-350 4x4 Super Duty truck in the amount of $27,039.84. Their recommendation included the declaration of either the 2005 or 2006 Ford truck with the associated equipment as surplus property for auction. POLICY: The Purchasing Policy, Resolution No. 17-016, requires Board of Aldermen approval for all purchases above $10,000 upon recommendation of the Finance Committee. The Purchasing Policy states, “It is the City’s intention to purchase from local suppliers, within reason, as it selects the best and most reasonably priced source for each transaction. The local residence of a supplier may be a factor considered in selecting among bidders on a purchase. It is the determination of the Governing Body that, in certain instances, choosing a local supplier serves the valid public purpose of supporting local businesses that, among other attributes, pay taxes to the City.” SUGGESTED MOTION: I move to approve a purchase order with Thoroughbred Ford (Kansas City, MO) for a Ford F-350 4x4 Super Duty truck in the amount of $27,039.84; and, once the truck is fully equipped, declare the 2005 or 2006 Ford truck and associated equipment as surplus property for auction. ATTACHMENTS: 1. Bid Tabulation 2. Purchase Order

BID TABULATION

PUBLIC WORKS FORD F-350 CAB PICKUP TRUCK

Bid Opening Tuesday, December 5, 2017 10:00 a.m., Public Works Conference Room

Bidder TOTAL

Thoroughbred Ford (Kansas City, MO)

$27,039.34 *

Shawnee Mission Ford (Shawnee, KS)

$27,290.00 (before 12/29/17)

$28,526.00 (after 12/29/17)

(*) Recommended Award of Purchase







ISSUE: Request to approve a three-year contract extension with Alliance Water Resources for the continued management, operation and maintenance of the City’s wastewater treatment and collection system. BACKGROUND: In 2002, the City entered into a contract with Alliance Water Resources to provide management, operation and maintenance services for the wastewater collection and treatment system. The initial agreement was for a period of three years and it renews automatically for successive terms of three years unless canceled by either party in writing no less than 90 days prior to the expiration of the agreement. The agreement was renewed in 2014 for a new three-year term (2015 to 2017). Historically, a supplemental agreement has been executed prior to each new contract year to update the management fee annually. The following table shows the management fee over the past years:

Management Fee $ Difference % Increase

2011 $253,390 -- --

2012 $258,138 $4,748 1.87%

2013 $264,000 $5,862 2.27%

2014 $275,395 $11,395 4.32%*

2015 $282,245 $6,850 2.49%

2016 $290,483 $8,238 2.92%

2017 $293,400 $2,917 1.00%

2018 $299,826 $6,426 2.19% *Reflects adjusting from two full-time staff members to add one part-time staff member. The proposed supplemental amount of $299,826 for 2018 represents a 2.19% increase over the 2017 contract to account for wage increases, employee health insurance costs and inflationary increases for supplies and materials. Previously, Alliance provided a proposal for a 6-year contract renewal that included the purchase and maintenance of a truck, as well as third-party auditing services for sewer billing. At the November 27, 2017, Finance Committee meeting, the committee directed staff to negotiate a contract that included performing external sewer billing services. Since that time, Alliance provided a separate proposal for the sewer billing services, which is included as Attachment 4. Staff recommends entering into a separate contract for the sewer billing to allow flexibility of the status of the external billing services changes, so that it does not impact the operation’s contract.



Alliance has done a great job providing oversight of the sewer plant and collection system, as well as keeping the City in compliance with state and federal regulations. Based on the original contract, Alliance has the ability to increase its rates between 3% and 6% annually, or with respect to the Consumer Price Index (CPI). BUDGET IMPACT: The proposed 2018 Sewer Fund budget includes $299,826 for the management services contract (line item 30-501- 08-04-00). ALTERNATIVES: 1. Approve the contract extension with Alliance Water Resources for a three-year term. 2. Recommend that the Board of Aldermen approve the contract extension with other

modifications. 3. Do not approve the contract extension.

STAFF RECOMMENDATION: Staff recommends the approval of the supplemental agreement with Alliance Water Resources to extend the contract an additional three years for the management, operation and maintenance of the sewer system. FINANCE COMMITTEE RECOMMENDATION: At the meeting on December 11, 2017, the Finance Committee, by a vote of 4-0, recommended that the Board of Aldermen approve a three-year contract extension with Alliance Water Resources for management, operation and maintenance of the City’s wastewater collection system and treatment plant in 2018 in the amount of $299,826. POLICY: The Purchasing Policy, Resolution No. 17-016, requires Board of Aldermen approval for all purchases above $10,000 upon recommendation of the Finance Committee. SUGGESTED MOTION: I move to approve a three-year contract extension with Alliance Water Resources for management, operation and maintenance of the City’s wastewater collection system and treatment plant in 2018 in the amount of $299,826. ATTACHMENTS: 1. Original Contract with Alliance – 2002 2. Renewal Letter 3. Supplemental Agreement for 2018

BILL NO. CIA lO 'f ORDINANCE NO. CIA ~j

AN ORDINANCE REPEALING ORDINANCE CIA 66 AND AUTHORIZING THE MAYOR TO ENTER INTO A NEW AGREEMENT WITH ALLIANCE WATER RESOURCES TO OPERATE THE PARKVILLE SEWER PlANT.

BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PARKVILLE, MISSOURI, AS FOLLOWS:

Section 1. The mayor is hereby authorized and directed to sign the service agreement proposed by Alliance Water Resources for operation of the Parkville sewer plant. Said agreement is attached hereto and incorporated herein by reference.

Section 2. This agreement shall be in effect immediately upon its signing by both parties.

PASSED this 17'h day of December, 2002. &_tu,?w :£-Md-Mayor Charles E. Kutz =--'Q

ATTESTED: ~ ~ A5#. City Clerk gaFeal'tl ti. Lat 1ee

APPROVED this 17th day of December, 2002.

Mayor Charles E. Kutz

SERVICE AGREEMENT

THIS AGREEMENT made and entered into as of the 1 ih day of December, 2002 by and between City of Parkville, a municipal Corporation of the State of Missouri, (hereinafter referred to as "City") and Alliance Water Resources, Inc.. a Missouri corporation, (hereinafter referred to as "Alliance"),

WITNESS ETH:

WHEREAS, Alliance is engaged in the business of providing management, operation and maintenance services for public water and wastewater utilities; and

WHEREAS, City owns a public wastewater treatment system and is engaged in providing public utility wastewater service in certain areas in or adjacent to the City of Parkville; and

WHEREAS, City is desirous of retaining Alliance to perform certain operation and maintenance services in accordance with the terms and conditions of this Agreement,

NOW, THEREFORE, for and in consideration of the mutual promises contained herein contained and subject to the terms and con~itions herein stated, City and Alliance hereby agree as follows: ·

1. INTRODUCTION

1. 1 The foregoing recitals are adopted as part of this Agreement.

1 .2 This Agreement shall supersede and nullify, as of the date hereof, any and all prior agreements, offers, service fees, quotations, estimates, representations and warranties between the parties with respect to the operation and maintenance of City's water or wastewater system.

1.3 This Agreement, including any and all Exhibits, Addendums, and Amendments thereto, is the entire Agreement between City and Alliance.

2. DEFINITIONS

2.1 The "Facility" located at 101 McAfee, Parkville, MO 64152 means wastewater treatment plants, all pumping stations, pipes, storage tanks and basins and related equipment, vehicles and rolling stock owned by City and used in the treatment

of wastewater. as specifically described in Exhibit A. Individual home grinder pump stations are not included in this definition.

2.2 "Capital Expenditures" means any expenditures for (1) the purchase of new equipment or Facility items that cost more than Two Hundred Dollars ($200.00); or (2) major repairs which significantly extend equipment or Facility service life and cost more than One Thousand Dollars ($1,000.00); or (3) expenditures that are planned, nonroutine and budgeted by City.

2.3 "Base Fee" means a fixed sum for Alliance services. The Base Fee includes all direct costs including Repair Expense, labor, overhead, and profit for Alliance performance of operation and maintenance of the Facility as expressly required hereunder.

2.4 "Preventive Maintenance" means the cost of those routine and/or repetitive activities required by the equipment or facility manufacturer or Alliance to maximize the service life of the equipment, vehicles, and Facility.

2.5 "Corrective Maintenance" means those non-routine/non-repetitive activities required for operational continuity, safety, and performance generally due to failure or to avert a failure of the equipment, vehicle or Facility or some component thereof.

2.6 "Biologically Toxic Substances" means any substance or combination of substances contained in the plant influent in sufficiently high concentration so as to interfere with the biological processes necessary for the removal of the organic and chemical constituents of the wastewater required to meet the discharge required by City's NPDES permit. Biologically Toxic Substances include but are not limited to heavy metals, phenols, cyanides, pesticides, and herbicides.

2.7 "Repair Limit" means the total dollar budget of Alliance during a 12-month period for all Maintenance and Repair Costs.

2.8 "Force Majeure" means any event beyond the reasonable control of Alliance, including but not limited to war, earthquake, fire, flood, explosion or other casualty loss, strikes and labor disputes (other than a legal strike by, or labor dispute of, Alliance employees), civil commotion, epidemic, acts or omissions of City, its employees, agents or representatives, wrecks or delays in transportation of supplies, materials, and equipment, influent varying from that specified in Exhibit C or Abnormal Conditions.

2.9 "Service Commencement Date" means the date on which Alliance begins operation and maintenance of the Facility.

2.10 "Adequate Nutrients" means plant influent nitrogen, phosphorus and iron contents proportional to BOD5 in the ratio of five (5) parts nitrogen, one ( 1) part phosphorus and one-half (0.5) part iron for each one hundred (100) parts 8005.

2.11 "Abnormal Condition" means (a) the presence in influent of substances which cannot be removed or treated by the Facility, including but not limited to those relating to an interference or pass-through; (b) influent which violates applicable law; (c) a flow or loading of influent which is beyond the Facility's capacity set forth in Exhibit B.

3. GENERAL

3.1 It is understood that the relationship of Alliance to City is that of independent contractor.

3.2 All grounds, facilities, equipment, and vehicles now owned by City or acquired by City shall remain the property of City.

3.3 This Agreement shall be governed by and interpreted in accordance with the laws of the State of Missouri.

3.4 This Agreement shall be binding upon the re$pective successors and assignees of each of the parties hereto.

3.5 All notices shall be in writing and transmitted by certified mail to the appropriate address as follows:

City:

Alliance:

City of Parkville 1201 East Street Parkville, MO 64152

Alliance Water Resources 206 South Keene Street Columbia, MO 65201

3.6 This Agreement may be modified only in writing and signed by the parties. All releases, indemnities and limitations on liability and remedies stated herein shall apply, regardless of whether the liability or remedies arise in contract, warranty, negligence, strict liability or otherwise.

4. SCOPE OF SERVICES

4.1 Alliance shall operate and maintain the Facility in accordance with all applicable laws, ordinances, regulations and this Agreement and more specifically shall provide the following services.

a. Coordinate with regulatory agencies regarding treatment plant performance and compliance.

b. Maintain communications with City to keep client fully informed regarding all aspects of facility operations, maintenance, regulatory requirements, etc. Attend all meetings of City and report on operations.

c. Submit to City a monthly report describing the general operational and maintenance activities undertaken. Maintain adequate records to document this report in detail.

d. Develop and implement a comprehensive preventive maintenance program in accordance with manufacturer's recommendations and the system's operation and maintenance manual.

e. Perform corrective maintenance and repair of all Facility equipment.

f. Provide twenty-four hour emergency service seven (7) days per week.

g. Staff the Facility with qualified personnel who meet certification requirements of the State of Missouri as necessary to meet wastewater treatment requirements.

h. Assist City with facility capital improvements planning, annual budget preparation, and other miscellaneous technical services.

i. Perform all sampling, testing, and analysis presently required by the existing permits, rules, and regulations. Perform additional testing as may be required in subsequent permits, rules, and regulations at an additional charge subject to approval of City.

j. Provide necessary chemicals, consumable materials, and supplies.

k. Provide for all maintenance and repairs for the Facility provided the total amount does not exceed the Annual Repair Limit. Alliance shall rebate to City the entire amount that the actual repairs were less than the Repair Limit in any year of this Agreement. City shall be responsible for all maintenance and repairs in excess of the Repair Limit, providing the city

is notified in advance of any maintenance repairs in excess of the repair limit.

I. Perform other services that are incidental to the Scope of Services as directed by City. Such services will be invoiced to City at Alliance's cost plus ten percent (10%). Incidental services shall not be performed without prior notification to the City.

m. Maintain all manufacturers' warranties and assist City in enforcing equipment warranties and guarantees.

n. Offer employment to all personnel of City assigned full time to the Facility as of the Service Commencement Date of this Agreement providing benefits and wages comparable to those wages and benefits provided by City.

4.2 City shall:

a. Provide for Alliance use of all land, equipment, improvements, buildings, structures and facilities under its ownership and presently located at the Facility or currently available to or assigned for Facility use.

b. Pay all repair expenses in excess of the Repair Limit

c. Make Capital Expenditures at the Facility as deemed necessary by City. Alliance will cooperate with City to determine the necessity and cost of Capital Expenditures.

d. Pay all taxes or governmental fees or licenses, if any, associated with the Facility.

e. Pay all utility expense.

f. Pay all repair and maintenance expense for the grinder pump/pressure sewer system in Riss Lake as per current practice.

g. Pay for all chemical additives to the pressure sewer system in Riss Lake as per current practice.

h. Pay for all third party sludge hauling and disposal cost.

i. Perform all functions and retain all responsibilities and obligations related to Facility not expressly assumed herein by Alliance.

5. COMPENSATION

5.1 Alliance Base Fee compensation under this Agreement shall be $175,500.00 per year for the first year of service. The Repair Limit for this period shall be $6,500.00. This limit shall not be exceeded without approval by the City.

5.2 City will pay Alliance each month one-twelfth (1/12) of the Base Fee and payment shall be due and payable on the first day of the month that services are rendered. All other compensation to Alliance is due upon receipt of Alliance's invoice and payable within thirty (30) days. City shall pay interest at an annual rate of nine percent (9%) on payments not received by the due date, such interest being calculated from the due date of the payment.

5.3 The Base Fee and Repair Limit shall be adjusted in proportion to the change in the Consumer Price Index for All Urban Consumers (U.S. City Average) in the prior 12 month period as published by the U.S. Dept of Labor. Such increase, however, shall not be less that 3% nor exceed 6% unless otherwise agreed upon.

5.4 The Base Fee and or Repair limit shall be equitably adjusted for any substantial change in the costs of Facility operation and maintenance, including but not limited to changes in flow, _customer accounts, plant design, regulatory requirements, personnel or staffing requirements, or· increased costs due to Force Majeure occurrences.

5.5 It is understood that Alliance base fee compensation for the first year of service includes specifically the following:

Salary, Benefits & Suppt. SVS Office Expense Travel Expense Repair Expense Chemical Expense Maintenance & Supplies Outside Services Equipment, Ins. & Misc, G&A Management Fee Alliance Contract Amount

6. TERM AND TERMINATION

$115,665.56 4,850.00 3,100.00 6,500.00 7,620.00 6,350.00 4,000.00 3,319.30 8,172.25

15,957.71 $175,534.82

6.1 The initial term of this agreement shall commence on the 1st day of January, 2003, and shall extend for a period of three (3) years. Thereafter, the

Agreement shall be renewed automatically for successive terms of three (3) years each unless canceled by either party in writing no less than ninety (90) days prior to expiration.

6.2 This Agreement may be terminated by either party for breach of contract terms by the other. Such right of termination shall be in addition to any other claims or remedies either party may have against the other at law or in equity.

6.3 Such termination shall be effected as follows: The party declaring a breach shall give the other written notice of the breach and sixty (60) days from the date of notice to cure. In the event the other party fails to cure within that period, the party serving notice may elect to terminate and shall give written notice of its election to terminate effective not more than ninety (90) days after the date of the notice of election to terminate.

6.4 If a breach is claimed by Alliance over a disputed invoice or payment, Alliance will, at Utility's option, continue to perform under the Agreement subject to resolution of the dispute by a court or agency of competent jurisdiction, provided either party initiates such action within the sixty (60) day cure period. The parties agree that any and all disputes under the terms of this agreement shall be determined by arbitration. The parties shall choose a neutral arbitrator which will be governed by the rules of the American Arbitration Association or those rules mutually agreed upon by both parties.

6.5 Upon notice of termination, City and Alliance shall agree to an action plan that will enable City to resume operation in an organized fashion. Alliance agrees to assist and cooperate with City in any such transition.

7. INDEMNITY. LIABILITY AND INSURANCE

7.1 Alliance shall indemnify, save harmless and defend City from any and all claims, liabilities, penalties, fines, forfeitures, suits and costs and expenses incident thereto, including reasonable attorneys' fees, which City may incur, pay in settlement, or become responsible for as result of death or bodily injury to any person, damage to any property, adverse effects on the environment, or violation of any law arising out of or relating to Alliance's material breach of any term of this Agreement, or any negligent or willful act or omission of Alliance, its employees, or subcontractors in the performance of this Agreement.

City shall indemnify, save harmless and defend Alliance from any and all claims, liabilities, penalties, fines, forfeitures, suits and costs and expenses incident thereto, including reasonable attorney's fees, which Alliance may incur, pay in settlement, or becoming responsible for as a result of death or bodily injury to any

person, damage to any property, adverse effects on the environment, or violation of any law arising out of or relating to City's material breach of any term of this Agreement, or any negligent or willful act or omission of City, its employees, or subcontractors in the performance of this Agreement.

City and Alliance shall each provide the other with prompt and timely written notice of any event or proceeding of which either acquires knowledge and for which indemnification may be sought so that each shall have any opportunity which exists to take such actions as may be desirable to contain or minimize the consequences of any such event or proceeding and to defend or settle at such party's expense any such proceeding.

7.2 Alliance shall be liable for fines or civil penalties imposed by regulatory agencies for violation of City's NPDES permit or rules or regulations of the Missouri Department of Natural Resources or the United States Environmental Protection Agency which occur during the term of this Agreement and which were caused by Alliance negligence or willful conduct. Alliance shall be given full authority to contest such violations and City shall assist Alliance in such proceedings, except that the City shall not have responsibility for any legal fees.. Except to the extent caused by Alliance's negligence, willful conduct, or breach of its obligations under this Agreement, Alliance shall not be responsible for fines or penalties or any other liability if influent characteristics exceed Facility design parameters (as defined in Exhibit B), influent contains biologically toxic substances. source water contains non-treatable substances or the Facility is inoperable due to abnormal conditions.

7.3 Alliance's liability to City under this Agreement specifically excludes any and all indirect or consequential damages arising from the operation, maintenance, and management of the Facility.

7.4 Each party shall obtain and maintain insurance coverage of a type and in amounts described in Exhibit A. Each party, to the extent permitted by law, shall name the other party as an additional insured on all insurance policies covering the Facility and shall provide the other party with satisfactory proof of insurance upon written request.

8. WARRANTY

8.1 Alliance warrants that it will operate and maintain the Facility in accordance with the Scope of Services set forth in this Agreement and generally accepted industry principles and practices for maintenance and operation of· similar facilities within Facility's design capacity.

9.1 The parties agree that any delay or failure of either party to perform its obligations under this Agreement, except for indemnification required hereunder or the payment of money, shall be excused if and to the extent caused by acts of God, strikes, fire, flood, windstonn, explosion, riot, war, sabotage, or other similar cause beyond the reasonable control of the party affected, provided that prompt notice of such delay is given by such party to the other and each of the parties shall be diligent in attempting to remove or overcome the effects of such cause or causes.

10. MISCELLANEOUS

10.1 The parties intend that there shall not be any third party beneficiaries to this Agreement.

10.2 If any provision of this Agreement is held invalid or unenforceable, such provision shall be modified consistent with the original intent of the parties so as to be enforceable and the remainder of the Agreement shall remain in full force and effect.

10.3 The failure of either party to enforce any right hereunder shall not be construed as a waiver of its right to enforce that or any other right hereunder in the future.

IN WITNESS WHEREOF, the parties hereto have e>Cecuted this Agreement by their duly authorized representatives on the date and year first above written.

ALLIANCE WATER RESOURCES CITY OF PARKVILLE

-~ pYMJ;L SignSt.;J

C!e~¥2 <ig.L~. Signature · -CJ

Name Name

President Mayor Title Title

Attest:

~.-'! (. ' /I

SJgnatu~ ~,, Signature .

. '

J Ld/Jcti Secretary Clerk

, I I ,

EXHIBIT A

Alliance shall maintain:

1. Statutory Worker's Compensation Insurance for all Alliance's employees at the Facility as required by law.

2. Comprehensive or Commercial General Liability Insurance for bodily injury and/or property damage as follows:

General Aggregate Each Occurrence Umbrella Aggregate

City shall maintain:

$2,000,000 1,000,000

$4,000,000

1. Comprehensive or Commercial General Liability Insurance covering general liability, personal injury and property damage in amounts not less than Missouri statutory requirements relating to Sovereign Immunity.

Each Partv:

1. Shall maintain adequate property insurance for its equipment and real and personal property, including but not limited to extended coverage.

2. Shall provide, with respect to its owned vehicles, Commercial Automobile Liability Insurance for bodily injury and/or property damage with $500,000 combined single limits per occurrence and in the aggregate.

EXHIBIT B WASTEWATER FACILITY CHARACTERISTICS

B1 Alliance shall not be responsible for fines or penalties or any other liability if the wastewater influent exceeds facility design parameters including maximum daily and instantaneous flow, does not contain adequate nutrients, contains biologically toxic substances, or the Facility is inoperable due to circumstances beyond Alliance control.

B2 Alliance liability regarding payment of fines, penalties, or any other related liability is restricted to effluent limitations established in existing NPDES Permit No. M0-0113085 dated December 22, 1997 which are within the design capacity and capability of the treatment facility. In the event that effluent limitations are revised in subsequent NPDES permits, Alliance shall have the right to renegotiate the terms of Section 7 in the Agreement by giving notice to City within forty-five (45) days after the effective date of the revised permit.

FISCAL YEAR 2018 SUPPLEMENTAL AGREEMENT

This supplemental agreement made and entered into as of this day of_-,,-____ _ 2017 by and between the City of Parkville, Missouri (hereinafter referred to as "City") and Alliance Water Resources, Inc. (hereinafter referred to as "Alliance"),

WITNESSETH

WHEREAS, the City and Alliance entered into a Service Agreement on the 17th day of December 2002 providing for the management, operation and maintenance services for the wastewater utility system owned by the City; and

WHEREAS, Section 5.1 of the aforementioned agreement provides for base compensation, herein referred to as Annual Fee as well as a Repair Limit; and

WHEREAS, Section 5.4 of the aforementioned agreement provides for the Annual Fee and Repair Limits to be subject to renegotiation and adjustment with the written consent of both parties on the anniversary of the contract commencement date; and

NOWTHEREFORE, the City and Alliance hereby desire and agree to the following revisions to the Service Agreement:

Section 5.1 is hereby revised to read:

5.1 Alliance Base Fee compensation under this Agreement shall be $299,826.00 per year. The Repair Limit for this period shall be $9,000.00. The limit shall not be exceeded without approval by the City.

The revisions above shall commence and become effective January 1, 2018.

IN WITNESS THEREOF, the parties have caused this agreement to be executed by their respective officers thereunto duly authorized and their respective corporate seals to be herewith affixed and attested by their respective officers having custody thereof the date and year first written above.

(Seal) Attest

Clerk

(Seal) Attest:

~~u~~~.Y~~ Mary Arr J Perkiir, Secretary

City of Parkville, Missouri

Alliance Water Resources, Inc.

BY: --;-<q~o D-----Tim Gef:Qi?ty, ViceP~·

ITEM 4H For 12-19-17



Date: Wednesday, December 13, 2017 Prepared By: Alysen Abel Public Works Director


ISSUE: Accept permanent storm and sanitary sewer easements associated with the proposed storm and sanitary sewers to serve Cider Mill 7th Plat. BACKGROUND: The next phase of the National subdivision is Cider Mill 7th Plat, located south of the Cider Mill Pool on South National Drive. The subdivision will complete the unimproved areas to the south and east of S. National Drive. Attachment 1 includes a conceptual layout of the subdivision. With the construction of the public storm sewer and public sanitary lines, additional easements from adjacent property owners are necessary. The developer has contacted the property owners to obtain permanent easement for the long-term maintenance of these main lines, as well as temporary easements for the additional construction area needed. BUDGET IMPACT: There is no budget impact with this item. ALTERNATIVES: 1. Accept the easements and authorize staff to finalize and the Mayor and City Clerk to execute

the easements for the proposed storm and sanitary sewer extension. 2. Accept the easements and authorize staff to finalize and the Mayor and City Clerk to execute

the easements with changes as directed by the Board of Aldermen. 3. Do not approve the easements. 4. Postpone the item. STAFF RECOMMENDATION: Staff recommends that the Board of Aldermen accept the permanent storm and sanitary sewer easements associated with the proposed storm and sanitary sewer to serve Cider Mill 7th Plat. POLICY: The Board of Aldermen must approve the sale, purchase, lease or acceptance of all public land. SUGGESTED MOTION: I move to accept the permanent storm and sanitary sewer easements associated with the proposed storm and sanitary sewers to serve Cider Mill 7th Plat.

ATTACHMENTS: 1. Conceptual Layout 2. Permanent Sanitary Easement – Cox 3. Permanent Storm Easement – Marconi 4. Permanent Sanitary Easement – Marconi

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SOUTH NATIONAL DRIVE

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CONSULTING ENGINEERS, INC.

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SINCE 1976

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LEAWOOD, KANSAS 66206

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9000 STATE LINE ROAD

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www.ccengineers.com

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KANSAS CITY, KANSAS 66109

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11006 PARALLEL PARKWAY

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SEAL

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CIDER MILL RIDGE SEVENTH PLAT AT THE NATIONAL CITY OF PARKVILLE, PLATTE CO., MISSOURI

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BOOK 293 - PAGE 194

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10' WATER LINE EASEMENT

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SE COR SW 1/4 SEC.26-T.51-R.34 FND DNR MON. DNR DOC. 600-63036

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CIDER MILL RIDGE SEVENTH PLAT AT THE NATIONAL CITY OF PARKVILLE, PLATTE CO., MISSOURI

PERMANENT SANITARY SEWER EASEMENT

KNOW ALL MEN BY THESE PRESENTS: That this Easement Agreement, made and entered into this day of , 20 , by Judith Lynn Cox, hereinafter the Grantor, owner of property herein described, and the CITY OF PARKVILLE, a municipal corporation in the County of Platte, State of Missouri, hereinafter the Grantee. WITNESSETH: That in consideration of the sum of ten dollars ($10.00) and other valuable considerations, receipt and sufficiency of which is hereby acknowledged, and of the benefits to be derived from the construction and maintenance of a sanitary sewer facility, the Grantor does convey to the Grantee forever a perpetual easement over, under and through the following described real estate for the purpose of constructing, using, replacing and maintaining sanitary sewer lines, pipes, manholes, connections and appurtenances thereto in any part of the easement, including the right to maintain, repair and replace the sanitary sewer facility, and for any reconstruction and future expansion of such facility within the area of the easement together with the right of access to the easement and over the easement for those purposes to wit:

SEE ATTACHMENT ‘A’ Legal Description with Exhibit

THIS EASEMENT is executed and delivered and said easement is granted upon the following conditions, to wit: 1. The Grantor, his/her/its heirs, executors, administrators, successors and assigns, hereby

releases the Grantee, its agents and employees, assigns and successors from any and all liability for damage to the remaining lands resulting from this conveyance, and construction and maintenance of the sanitary sewer facility, provided the Grantee, its agents and employees, assigns and successors shall, as soon as practicable, after construction of the sanitary sewer facilities and all subsequent alterations and repairs thereto, restore all property of the Grantor to a neat and presentable condition.

2. It is understood by the Grantor that the sanitary sewer facility constructed hereunder shall, in

every respect be a public sanitary sewer facility as if laid in one of the dedicated streets of the CITY OF PARKVILLE, MISSOURI, and all the property abutting thereon shall have the right to connect therewith under the same conditions as if the sanitary sewer facility were in a public street; and the CITY OF PARKVILLE, MISSOURI, or any abutting property owners, upon permit from the Grantee herein, shall have the right at all times to enter upon the described premises for the purpose of making any necessary repairs to or renewals for replacement of the sanitary sewer facility.

DO NOT WRITE, TYPE OR STAMP ANYTHING ABOVE THIS LINE OR IN THE MARGINS.

DO NOT WRITE, TYPE OR STAMP ANYTHING BELOW THIS LINE. Rev. 11-21-12

3. The rights granted herein shall not be construed to interfere with or restrict the Grantor, his/her/its heirs, executors, administrators, successors and assigns from the use of the premises with respect to the construction and maintenance of property improvements along and over the premises herein described so long as the same are so constructed as not to impair the strength or interfere with the use and maintenance of said sanitary sewer facility.

IN WITNESS WHEREOF, the grantors have hereunto set their hands and seal on this the _______ day of __________________, 20____.

__________________________ Judith Lynn Cox

INDIVIDUAL ACKNOWLEDGEMENT

STATE OF MISSOURI ) ) SS. COUNTY OF PLATTE ) BE IT REMEMBERED, that on this day of , 20 , before me, the undersigned, a notary public in and for the County and State aforesaid, came Judith Lynn Cox, who is personally known to me to be the same person who executed the within instrument of writing, and such person duly acknowledged the execution of the same. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal the day and year last above written. My Appointment Expires Notary Public



Exhibit A

All that part of the southwest Quarter of Section 26, Township 51 North, Range 34 West, in the City of Parkville, Platte County, Missouri, being more particularly described as follows: commencing at the southwest corner of said Section 26, thence South 89 degrees 17 minutes 34 seconds East, with the south line of said Section 26, a distance of 511.59 feet; thence North 45 degrees 02 minutes 17 seconds West, and no longer with the south line of said Section 6, a distance of 156.71 feet; thence North 00 degrees 21 minutes 57 seconds East, a distance of 229.78 feet; thence North 89 degrees 17 minutes 34 seconds West, a distance of 32.63 feet to the point of beginning; thence continuing North 89 degrees 17 minutes 34 seconds West, a distance of 27.16 feet; thence North 41 degrees 51 minutes 44 seconds West, a distance of 14.56 feet; thence North 48 degrees 08 minutes 16 seconds East, a distance of 20.00 feet; thence South 41 degrees 51 minutes 44 seconds East, a distance of 32.93 feet to the point of beginning. The above described tract contains 475 square feet or 0.01 acres.

LOT 359,796 SQ. FT.

LOT 349,704 SQ. FT.

LOT 3310,170 SQ. FT.

LEGEND

Samuel J. DePriest MO PLS NO. 2013000041

PERMANENT SANITARY SEWEREASEMENT

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COMMENCING POINT SW COR. SEC 26-51-34

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I hereby certify that this real property description has hereby certify that this real property description has hereby certify that this real property description has certify that this real property description has certify that this real property description has that this real property description has that this real property description has this real property description has this real property description has real property description has real property description has property description has property description has description has description has has has been prepared by me, or under my direct supervision.

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PERMANENT DRAINAGE EASEMENT

KNOW ALL MEN BY THESE PRESENTS: That this Easement Agreement, made and entered into this day of , 20 , by and between the Kevin Marconi, an individual in the County of Platte, State of Missouri, hereinafter the Grantor, owner of property herein described, and the CITY OF PARKVILLE, a municipal corporation in the County of Platte, State of Missouri, hereinafter the Grantee. WITNESSETH: That in consideration of the sum of ten dollars ($10.00) and other valuable considerations, receipt and sufficiency of which is hereby acknowledged, and of the benefits to be derived from the construction and maintenance of a storm drainage facility, the Grantor does convey to the Grantee forever a perpetual easement over, under and through the following described real estate for the purpose of constructing, using, replacing and maintaining a culvert, storm sewer, drainage ditch, or other drainage facility tributary connections and appurtenances thereto in any part of the easement, including the right to maintain, repair and replace the drainage facility, and for any reconstruction and future expansion of such facility within the area of the easement together with the right of access to the easement and over the easement for those purposes to wit:



releases the Grantee, its agents and employees, assigns and successors from any and all liability for damage to the remaining lands resulting from this conveyance, and construction and maintenance of the drainage facility, provided the Grantee, its agents and employees, assigns and successors shall, as soon as practicable, after construction of the drainage facility and all subsequent alterations and repairs thereto, restore all property of the Grantor to a neat and presentable condition.

2. It is understood by the Grantor that the drainage facility constructed hereunder shall, in every

respect be a public drainage facility as if laid in one of the dedicated streets of the CITY OF PARKVILLE, MISSOURI, and all the property abutting thereon shall have the right to connect therewith under the same conditions as if the drainage facility were in a public street; and the CITY OF PARKVILLE, MISSOURI, or any abutting property owners, upon permit from the Grantee herein, shall have the right at all times to enter upon the described premises



for the purpose of making any necessary repairs to or renewals for replacement of the drainage facility.

3. The rights granted herein shall not be construed to interfere with or restrict the Grantor, his/her/its heirs, executors, administrators, successors and assigns from the use of the premises with respect to the construction and maintenance of property improvements along and over the premises herein described so long as the same are so constructed as not to impair the strength or interfere with the use and maintenance of said drainage facility.

This easement shall run with the land and apply to all interests now owned or hereafter acquired to the above-described property. It shall be filed of record with the Register of Deeds, Platte County, Missouri. Kevin Marconi

INDIVIDUAL ACKNOWLEDGEMENT

STATE OF MISSOURI ) ) SS. COUNTY OF PLATTE ) BE IT REMEMBERED, That on this day of , 20 , before me, the undersigned, a Notary Public in and for the County and State aforesaid, came Kevin Marconi, who IS personally known to me to be the same person who executed the within instrument and such person duly acknowledged the execution of the same. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal the day and year last above written. My Appointment Expires Notary Public



Exhibit A

All that part of the southwest Quarter of Section 26, Township 51 North, Range 34 West, in the City of Parkville, Platte County, Missouri, being more particularly described as follows: commencing at the southwest corner of said Section 26, thence South 89 degrees 17 minutes 34 seconds East, with the south line of said Section 26, a distance of 511.59 feet; thence North 45 degrees 02 minutes 17 seconds West, and no longer with the south line of said Section 6, a distance of 147.69 feet to the point of beginning; thence South 69 degrees 22 minutes 39 seconds West, a distance of 31.86 feet; thence North 20 degrees 18 minutes 46 seconds West, a distance of 15.00 feet; thence North 69 degrees 22 minutes 39 seconds East, a distance of 30.74 feet; thence South 00 degrees 21 minutes 57 seconds West, a distance of 7.27 feet; thence South 45 degrees 02 minutes 17 seconds East, a distance of 9.02 feet to the point of beginning. The above described tract contains 446 square feet or 0.01 acres.

LOT 349,704 SQ. FT.

LOT 3310,170 SQ. FT.

LOT 3211,440 SQ. FT.

LEGEND


PERMANENT STORM SEWEREASEMENT

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KNOW ALL MEN BY THESE PRESENTS: That this Easement Agreement, made and entered into this day of , 20 , by Kevin Marconi, hereinafter the Grantor, owner of property herein described, and the CITY OF PARKVILLE, a municipal corporation in the County of Platte, State of Missouri, hereinafter the Grantee. WITNESSETH: That in consideration of the sum of ten dollars ($10.00) and other valuable considerations, receipt and sufficiency of which is hereby acknowledged, and of the benefits to be derived from the construction and maintenance of a sanitary sewer facility, the Grantor does convey to the Grantee forever a perpetual easement over, under and through the following described real estate for the purpose of constructing, using, replacing and maintaining sanitary sewer lines, pipes, manholes, connections and appurtenances thereto in any part of the easement, including the right to maintain, repair and replace the sanitary sewer facility, and for any reconstruction and future expansion of such facility within the area of the easement together with the right of access to the easement and over the easement for those purposes to wit:



releases the Grantee, its agents and employees, assigns and successors from any and all liability for damage to the remaining lands resulting from this conveyance, and construction and maintenance of the sanitary sewer facility, provided the Grantee, its agents and employees, assigns and successors shall, as soon as practicable, after construction of the sanitary sewer facilities and all subsequent alterations and repairs thereto, restore all property of the Grantor to a neat and presentable condition.

2. It is understood by the Grantor that the sanitary sewer facility constructed hereunder shall, in

every respect be a public sanitary sewer facility as if laid in one of the dedicated streets of the CITY OF PARKVILLE, MISSOURI, and all the property abutting thereon shall have the right to connect therewith under the same conditions as if the sanitary sewer facility were in a public street; and the CITY OF PARKVILLE, MISSOURI, or any abutting property owners, upon permit from the Grantee herein, shall have the right at all times to enter upon the described premises for the purpose of making any necessary repairs to or renewals for replacement of the sanitary sewer facility.



3. It is understood by the Grantor that the sanitary sewer facility constructed hereunder shall, in every respect be a public sanitary sewer facility as if laid in one of the dedicated streets of the CITY OF PARKVILLE, MISSOURI, and all the property abutting thereon shall have the right to connect therewith under the same conditions as if the sanitary sewer facility were in a public street; and the CITY OF PARKVILLE, MISSOURI, or any abutting property owners, upon permit from the Grantee herein, shall have the right at all times to enter upon the described premises for the purpose of making any necessary repairs to or renewals for replacement of the sanitary sewer facility.

IN WITNESS WHEREOF, the grantors have hereunto set their hands and seal on this the _______ day of __________________, 20____.

__________________________ Kevin Marconi

STATE OF MISSOURI ) ) SS. COUNTY OF PLATTE )

BE IT REMEMBERED, That on this ________ day of __________________, 20_____, before me, the undersigned, a notary public in and for the County and State aforesaid, came Kevin Marconi, who is personally known to me to be the same person who executed the within instrument of writing, and such person duly acknowledged the execution of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal; the day and year last above written.

Notary Public My Appointment Expires: ___________________



Exhibit A

All that part of the southwest Quarter of Section 26, Township 51 North, Range 34 West, in the City of Parkville, Platte County, Missouri, being more particularly described as follows: commencing at the southwest corner of said Section 26, thence South 89 degrees 17 minutes 34 seconds East, with the south line of said Section 26, a distance of 511.59 feet; thence North 45 degrees 02 minutes 17 seconds West, and no longer with the south line of said Section 6, a distance of 156.71 feet; thence North 00 degrees 21 minutes 57 seconds East, a distance of 183.14 feet to the point of beginning; thence North 89 degrees 38 minutes 16 seconds West, a distance of 17.14 feet; thence North 41 degrees 51 minutes 44 seconds West, a distance of 63.46 feet; thence South 89 degrees 17 minutes 34 seconds East, a distance of 27.16 feet; thence South 41 degrees 51 minutes 44 seconds East, a distance of 36.23 feet; thence South 89 degrees 38 minutes 16 seconds East, a distance of 8.28 feet; thence South 00 degrees 21 minutes 57 seconds West, a distance of 20.00 feet to the point of beginning. The above described tract contains 1,251 square feet or 0.03 acres.

LOT 359,796 SQ. FT.

LOT 349,704 SQ. FT.

LOT 3310,170 SQ. FT.

LOT 3211,440 SQ. FT.

LEGEND


PERMANENT SANITARY SEWEREASEMENT

PROJECT LOCATION

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N41°51'44"W 63.46'

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S41°51'44"E 36.23'

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N89°38'16"W 17.14'

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S89°17'34"E 27.16'

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S89°38'16"E 8.28'

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S00°21'57"W 20.00'

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N45°02'17"W 156.71'

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S89°17'34"E 511.59'

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N00°21'57"E 183.14'

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SINCE 1976

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FAX (913) 642-6941

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TEL. (913) 642-6642

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www.ccengineers.com

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1 INCH = 30 FT.

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( IN FEET )

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GRAPHIC SCALE

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0

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15

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30

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THIS TEMPORARY CONSTRUCTION EASEMENT CONTAINS 1,251 SQ. FT.

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CROOKED RD.

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45

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9

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S. NATIONAL

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DR.

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N. NATIONAL

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NW BELL RD.

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NW BLAIR RD.

ITEM 4I For 12-19-17



DATE: Wednesday, December 6, 2017 PREPARED BY: Stephen Lachky Community Development Director

REVIEWED BY: Chris Williams City Attorney

ISSUE: Approve the second reading of an ordinance to approve the first amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan, and redevelopment area enlarging the redevelopment area to establish Redevelopment Project Area 2, making specific findings, and designating CBC Parkville, LLC, as the developer for Redevelopment Project Area 2. Case No. TIF17-01; CBC Parkville LLC, applicant. BACKGROUND: On February 19, 2008, the Board of Aldermen adopted Ordinance No. 2396 approving the Parkville Market Place Tax Increment Financing (TIF) Redevelopment Plan (“Redevelopment Plan”) pursuant to Sections 99.800 to 99.865 RSMo (the “TIF Act”). The Redevelopment Plan established a redevelopment area of approximately six acres of property within the Bell Road Industrial Park, generally located at the southwest corner of Missouri Highway 45 and Bell Road. The Redevelopment Plan included a single redevelopment project that proposed to construct a new approximately 45,360 square foot retail center along with necessary infrastructure and public improvements. To-date, this redevelopment project has not been constructed. CBC Parkville, LLC has submitted an application for approval of the First Amendment to the Redevelopment Plan. The proposed First Amendment to the Redevelopment Plan would enlarge the existing redevelopment area to include approximately 6.41 acres of property within the Apex Plaza subdivision, north of Missouri Highway 45 and west of Melody Lane to be designated as Redevelopment Project Area 2. The First Amendment proposes the construction of approximately 33,400 square feet of retail, restaurant and/or other commercial facilities and public and private infrastructure improvements associated with the development to be designated as Redevelopment Project 2 (see Attachment 3, Exhibit 2; and Exhibit 14 by Reference). The preliminary development plan for Redevelopment Project 2 was approved by the Board of Aldermen, subject to conditions, on June 6, 2017, via Ordinance No. 2901. If the First Amendment to the Redevelopment Plan is approved, the applicant anticipates that construction of Redevelopment Project 2 will commence in the fourth quarter of 2017 or the first quarter of 2018 and is expected to be completed by the end of 2019, depending on the timing associated with securing tenants/end users. TIF ASSISTANCE REQUEST: The total cost of Redevelopment Project 2 as outlined in the First Amendment to the Redevelopment Plan is estimated to be $11,141,880 (see Attachment 3, Exhibit 4), or $8,859,991 excluding costs of designing and constructing buildings on lots 2 and 3 which are anticipated to be sold to a third party for construction of improvements. The applicant is seeking reimbursement for $3,205,613 of the total project costs through TIF assistance (see Attachment 3, Exhibit 6). The applicant is also seeking reimbursement of approximately $342,500 of the total project costs through the implementation of a Community Improvement District (CID) that will impose a sales tax of 1% within the boundaries of Redevelopment Project Area 2.



As provided by the TIF Act, the First Amendment to the Redevelopment Plan will allow for the allocation of 100% of the incremental increase in real property taxes generated by the portion of the redevelopment area designated as a Redevelopment Project Area 2 in the form of payments in lieu of taxes, and 50% of the incremental increase in economic activity taxes (i.e., local sales taxes) generated in Redevelopment Project Area 2 to pay for the reimbursable project costs. Upon completion of Redevelopment Project Area 2, and the payment of all reimbursable project costs, tax revenue will be paid to all taxing jurisdictions within the area. On September 15, 2017, the applicant submitted the application for First Amendment to the Redevelopment Plan to the City. Once the application was received, reviewed by City staff and determined to be consistent with applicable City policies and requirements, a statutorily required 45-day notice of the TIF Commission public hearing was sent to the affected taxing jurisdictions (see Exhibit 5 by reference). Statutorily required notices were subsequently published in the newspaper and mailed to affected property owners (see Exhibits 6-8 by reference). Between the date on which the notice of public hearing was mailed and the public hearing date, the City solicited proposals from other developers, on behalf of the TIF Commission, to develop the property at issue, as required by the TIF Act. The only proposal received was from the applicant. On September 19, 2017, the Board of Aldermen authorized the execution of a funding agreement with CBC Real Estate APEX Plaza. This agreement provides the City a funding source (up to $30,000) for costs incurred by the City in reviewing and considering the First Amendment to the Redevelopment Plan; this includes costs for calculating the economic impact of the development, reviewing the developer’s public incentive request and legal expenses that may arise. As part of City staff’s due diligence in reviewing the application for TIF assistance, the City engaged its financial advisor, Springsted Incorporated, to evaluate the First Amendment to the Redevelopment Plan through financial and market analyses. In order to both review the applicant’s public incentive request and accurately calculate the economic impact of Redevelopment Project Area 2, Springsted prepared two reports — an independent “but for” test in the form of an internal rate of return (pro forma) analysis, and a fiscal impact analysis:

• But-For Determination Report (see Attachment 4) – This report serves as the internal rate of return (pro forma) analysis. The report reviews and analyzes the various financial assumptions including projections of taxable sales, projections of tax increments and projections of revenues ultimately accruing to the applicant. The report also looks at the applicant’s submitted financials to determine if their statements and requested levels of public incentives are accurate.

• Cost-Benefit Analysis (see Attachment 5) – This memorandum serves as the fiscal impact analysis and evaluates the direct and indirect economic impact (e.g., increased sales tax for local businesses) resulting from Redevelopment Project Area 2, as well as impacts and net benefits to the City, county and various taxing jurisdictions.

TIF ACT FINDINGS: In order for a redevelopment plan to be adopted, the TIF Act requires that the Board of Aldermen make the following six findings:

1. The redevelopment area on the whole is a blighted area, a conservation area, or an economic development area and has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of tax increment financing. Such a finding shall include, but not be limited to, a detailed description of the factors that qualify the redevelopment area or project pursuant to this subdivision and an affidavit, signed by the developer or



developers and submitted with the redevelopment plan, attesting that the provisions of this subdivision have been met;

2. The redevelopment plan conforms to the comprehensive plan for the development of the municipality as a whole;

3. The estimated dates, which shall not exceed more than twenty-three years from the adoption of the ordinance approving a redevelopment project within a redevelopment project area, of completion of any redevelopment project and retirement of obligations incurred to finance redevelopment project costs have been stated, provided that no ordinance approving a redevelopment project shall be adopted later than ten years from the adoption of the ordinance approving the redevelopment plan under which such project is authorized and provided that no property for a redevelopment project shall be acquired by eminent domain later than five years from the adoption of the ordinance approving such redevelopment project;

4. A plan has been developed for relocation assistance for businesses and residences;

5. A cost-benefit analysis showing the economic impact of the Redevelopment Plan on each taxing district which is at least partially within the boundaries of the redevelopment area. The analysis shall show the impact on the economy if the project is not built, and is built pursuant to the redevelopment plan under consideration. The cost-benefit analysis shall include a fiscal impact study on every affected political subdivision, and sufficient information from the developer for the commission established in Section 99.820 to evaluate whether the project as proposed is financially feasible; and

6. A finding that the Redevelopment Plan does not include the initial development or redevelopment of any gambling establishment.

ANALYSIS OF REQUIRED STATUTORY FINDINGS: FINDING # 1 - The redevelopment area is a blighted area, a conservation area, or an economic development area and as a whole has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of tax increment financing.

Blight Designation The Applicant has requested that the redevelopment area, including the Redevelopment Project Area 2, be designated as a blighted area. The TIF Act defines a blighted area as:

“An area which, by reason of the predominance of defective or inadequate street layout, insanitary or unsafe conditions, deterioration of site improvements, improper subdivision or obsolete platting, or the existence of conditions which endanger life or property by fire and other causes, or any combination of such factors, retards the provision of housing accommodations or constitutes an economic or social liability or a menace to the public health, safety, morals, or welfare in its present condition and use.”

Exhibit 9 of the First Amendment to the Redevelopment Plan (see Attachment 3) is a blight study of the redevelopment area, including Redevelopment Project Area 2 (prepared by JLL Valuation & Advisory Services; dated July 12, 2017). This study concludes that the area as a whole meets the TIF statutory requirements for blight due to the existence of a predominance of the following blighting factors in the redevelopment area, including Redevelopment Project Area 2:



• Defective or inadequate street layout • Insanitary or unsafe conditions • Improper subdivision or obsolete platting • Conditions that endanger life or property • Economic or social liability • Menace to public health, safety, morals, or welfare

“But For” Test The “but for” test requires that a finding be made that the proposed Redevelopment Project Area 2 has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of tax increment financing (i.e., “but for” the use of TIF, the area is not anticipated to be developed). As required by the TIF Act, Exhibit 12 of the First Amendment to the Redevelopment Plan (see Attachment 3) includes an affidavit from Dan Carr as Manager of the CBC Parkville, LLC, attesting that the statutory requirements for blight and the “but for” test have been met (i.e., that without TIF assistance the project would not be reasonably expected to occur and that the project would not be economically viable for the Applicant without such assistance). In addition, Springsted Incorporated’s independent analysis for the City (see Attachment 4) concludes that the projected rate of return for the Applicant would be 0.45% without TIF assistance (as opposed to 7.66% with TIF assistance), which is an unacceptable rate of return for a developer considering the risks involved with Redevelopment Project Area 2. The But-For Determination Report prepared by Springsted Incorporated (see Attachment 4) looked scenarios if TIF assistance is not provided. The report found that the developer would need to do one of the following in order to achieve a viable market rate of return: 1) decrease project costs by 40%; 2) increase their lease revenue or sales from the pad sites by 50%; or 3) both decrease their project costs by 23% AND increase their lease revenue or sales from the pad sites by 23%. Springsted Incorporated used data from the Korpacz/Price Waterhouse Cooper Real Estate Investor Survey 2nd Quarter, 2017 data, as well as retail lease rates with bad sales of $1.6 million based on examples from the Kansas City metropolitan region, and concluded that all three scenarios are very unlikely to occur. The report confirms that public incentives are needed in order to develop the preliminary development plan proposed by the applicant.

FINDING # 2 - The proposed First Amendment to the Redevelopment Plan conforms to the comprehensive plan for the development of the City as a whole. On July 7, 2009, the City of Parkville adopted the Parkville Master Plan, which serves as the official public policy and comprehensive plan for the physical development and redevelopment of the community (see Exhibit 2 by Reference). Chapter 6 of the plan contains a Future Land Use Map which provides a general framework for implementing the Parkville Master Plan, and serves as a guide for the direction and magnitude of future growth, accommodating changes in market demand. On September 12, 2017 the Planning and Zoning Commission adopted Resolution No. PZ17-01 (see Exhibit 17 by Reference), amending the Parkville Master Plan, Future Land Use Map in accordance with RSMo 89.360. This resolution designated the projected future land use for Redevelopment Project Area 2 as “general commercial” in order to align with the “B-4-P” Planned Business District zoning designation for parcels no. 20-6.0-23-400-005-002.000 and no. 20-6.0-23-400-005-003.000, adopted by the Board of Aldermen on May 16, 2017 (see Exhibit 15 by Reference). Based on the proposes uses for Redevelopment Project Area 2 as outlined by the Applicant in the First Amendment of the Redevelopment Plan,



staff concludes the project is consistent with the projected future land use for the area and conforms to the Parkville Master Plan, the City’s comprehensive plan. FINDING # 3 - The estimated dates for the completion of Redevelopment Project Area 2 and retirement of obligations incurred to finance the redevelopment project costs associated with Redevelopment Project Area 2 do not exceed twenty-three years from the time Redevelopment Project Area 2 is authorized; and that Redevelopment Project Area 2 is scheduled to be authorized within ten years of the adoption of the ordinance approving the First Amendment to the Redevelopment Plan; and that no property will be secured by eminent domain later than five years from the adoption of the ordinance approving Redevelopment Project Area 2. The Applicant has indicated that construction of Redevelopment Project Area 2 will commence in the fourth quarter of 2017 or the first quarter of 2018 and is expected to be completed by the end of 2019, depending on the timing associated with securing tenants/end users. Therefore, Redevelopment Project Area 2 would not begin more than ten years after adoption of the First Amendment to the Redevelopment Plan. The Applicant will fund the Redevelopment Project Area 2 costs that are estimated to be $8,859,991 through the use of private capital in the form of equity, pad sale proceeds, and debt financing. Approximately $3,205,613 of these costs will be reimbursable from the TIF payments in lieu of taxes and economic activity taxes generated by Redevelopment Project Area 2. Approximately $342,500 of these costs will be reimbursable from the portion of a one percent (1%) CID sales tax that is not captured by the TIF. The First Amendment to the Redevelopment Plan contemplates reimbursement to the Applicant of these amounts on a “pay as you go” basis from the TIF and CID revenues generated by Redevelopment Project Area 2. Exhibit 5 of the First Amendment to the Redevelopment Plan (see Attachment 3) includes a projection of the estimated payments in lieu of taxes, economic activity taxes, and non-TIF captured CID sales tax revenues expected to be generated over twenty-three years to be used to pay the reimbursable project costs for Redevelopment Project Area 2. These projections demonstrate that sufficient revenues will be generated to pay all reimbursable project costs for Redevelopment Project Area 2 within twenty-three years. The Applicant currently has all of the property within the proposed Redevelopment Project Area 2 under contract to purchase. As a result, no property for Redevelopment Project 2 will be acquired by eminent domain. FINDING # 4 - A plan has been developed for relocation assistance for businesses and residences. Exhibit 11 of the First Amendment to the Redevelopment Plan (see Attachment 3) sets forth a process for providing relocation assistance to any business or residence that will be required to relocate as a direct result of the First Amendment to the Redevelopment Plan. The plan states that this same process for relocation assistance will apply to Redevelopment Project Area 2. FINDING # 5 - The cost-benefit analysis shows the economic impact of the Redevelopment Plan on each taxing district which is at least partially within the boundaries of the redevelopment area. The analysis shows the impact on the economy if the project is not built, as well as if the project is built pursuant to the redevelopment plan under consideration. Additionally, the cost-benefit analysis includes a fiscal impact study on every affected political subdivision, and that there is sufficient information from the developer for the Commission to evaluate whether the project as proposed is financially feasible. The cost-benefit analysis for Redevelopment Project Area 2 has been submitted as Exhibit 7 to the First Amendment to the Redevelopment Plan (see Attachment 3) and shows the economic



impact of Redevelopment Project Area 2 on each taxing jurisdiction and political subdivision that is at least partially within the boundaries of the proposed Redevelopment Project 2 Area. As required by the TIF Act, the analysis includes the impact on the economy if Redevelopment Project Area 2 is not built, or is built in accordance with the First Amendment to the Redevelopment Plan under consideration. As previously noted, the financial structure for Redevelopment Project Area 2 will be through the use of private capital in the form of equity, pad sale proceeds, and debt financing. Redevelopment Project Area 2 is expected to generate TIF revenue and CID sales tax revenue based upon the projections shown in Exhibit 5 of the First Amendment to the Redevelopment Plan (see Attachment 3) and reimbursable project costs would be repaid by revenues captured through the TIF and as appropriated by the CID. In accordance with Section 99.848 RSMo of the TIF Act, the First Amendment to the Redevelopment Plan provides for reimbursement to the Southern Platte Fire Protection District and the Southern Platte County Ambulance District of fifty percent (50%) of the payments in lieu of taxes generated by their respective property tax levies within Redevelopment Project Area 2. In addition, the First Amendment to the Redevelopment Plan provides that a capital contribution payment be made annually to the City from TIF revenues in order to offset the impact to the City related to the County’s policy regarding TIF capture of a portion of the County’s transportation sales tax. The First Amendment to the Redevelopment Plan (see Attachment 3) contemplates that each year, a payment of TIF revenues from Redevelopment Project 2 will be made to the City from the Special Allocation Fund pursuant to the schedule of payments shown in the “CAP COST PMY TO CITY” column on Exhibit 5. The projected amount of the annual capital contribution to the City over the life of the Redevelopment Plan is $239,379. Exhibit 10 of the First Amendment to the Redevelopment Plan (see Attachment 3) is a letter from Brent Giles, President and Chief Executive Officer of Bank Liberty, describing its interest in providing financing to the Applicant for Redevelopment Project Area 2. City staff and Springsted Incorporated have reviewed in detail the overall financial aspects of the proposed Redevelopment Project Area 2. The First Amendment to the Redevelopment Plan includes assumptions regarding potential tenants and projected TIF revenues from these uses. Based on the developer’s assumptions, and confirmation from Springsted Incorporated that the developer’s assumptions are reasonable and accurate, City staff believes that the proposed Redevelopment Project Area 2 is financially feasible. In addition to the But-For Determination Report, staff requested Springsted Incorporated prepare a fiscal impact analysis (i.e., cost-benefit analysis) for the City to evaluate the direct and indirect impacts resulting from the project, as well as the impacts and net benefits to the City, County and various taxing jurisdictions (see Attachment 5). The analysis finds that over the 23-year TIF timeframe, the City would pay $1.3 million in incentives (plus an additional $570,000 in costs and services), but at the same time would accrue approximately $3.1 million in benefits (a net benefit of $1.2 million). The net economic benefit to the City over the first 10 years of the project is estimated at approximately $489,000. The analysis notes cost and impact assumptions that went into Springsted Incorporated’s analysis, as well as impacts under various scenarios. FINDING # 6 - The First Amendment to the Redevelopment Plan does not include the initial development or redevelopment of any gambling establishment. A review of the First Amendment Redevelopment Plan indicates that it does not include the initial development or development of any gambling establishment.



BUDGET IMPACT: With the exception of application and permit fees collected, there is no immediate budget impact. Long-term impacts would be realized from changes in property taxes and sales taxes collected from the site and proposed development and impacts to the same for area properties and other businesses as detailed in Exhibit 7 of the First Amendment to the Redevelopment Plan (see Attachment 3) and the independent Cost-Benefit Analysis prepared by Springsted Incorporated (see Attachment 5). ALTERNATIVES: 1. Approve second reading of an ordinance approving the First Amendment to the

Redevelopment Plan and Redevelopment Project Area 2, as recommended by staff and the TIF Commission.

2. Approve the second reading of an ordinance approving the First Amendment to the Redevelopment Plan and Redevelopment Project Area 2, subject to other stated conditions.

3. Deny the second reading of an ordinance. 4. Postpone the item. PUBLIC COMMENTS: A public hearing was held at the November 13, 2017, meeting of the Parkville TIF Commission. A summary of those comments are included in Attachment 6. Staff did not receive any other public comments besides those provided at the public hearing. TIF COMMISSION RECOMMENDATION: On November 13, 2017, the Parkville TIF Commission convened, held a public hearing, and considered the application for the first amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan. A summary of the Commissioners’ comments are included in Attachment 7. At the conclusion of their meeting, the TIF Commission, by a vote of 7-3, approved Resolution No. TIF17-01 recommending that the Board of Aldermen approve the First Amendment to the Redevelopment Plan (see Attachment 10). STAFF RECOMMENDATION: Staff recommends approval of the second reading of an ordinance approving the First Amendment to the Parkville Market Place TIF Redevelopment Plan, and enlarging the redevelopment area to establish Redevelopment Project Area to, making specific findings and designating CBC Parkville, LLC, as the developer for Redevelopment Project Area 2, based on staff’s analysis of the application for TIF, the financial reviews and market analyses performed by the City’s financial advisor Springsted Incorporated, and the recommendation from the TIF Commission (see Attachment 10). SUGGESTED MOTION: I move to approve Bill No. 2964, an ordinance approving the first amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan and redevelopment area, enlarging the redevelopment area to establish Redevelopment Project Area 2, making specific findings and designating CBC Parkville, LLC, as the developer for Redevelopment Project Area 2, on second reading to become Ordinance No. ____. ATTACHMENTS: 1. Ordinance 2. Application for Tax Increment Financing (Case No. TIF17-01) 3. First Amendment to the Parkville Market Place Tax Increment Financing Redevelopment

Plan (prepared by Polsinelli PC on behalf of CBC Parkville LLC; dated October 18, 2017)



4. But-For Determination Report (prepared by Springsted Incorporated; dated November 7, 2017)

5. Cost-Benefit Analysis of Amended Market Place TIF Project (prepared by Springsted Incorporated; dated November 7, 2017)

6. Public comments received by staff 7. TIF Commission comments 8. Resolution No. TIF17-01 (dated November 13, 2017) ADDITIONAL EXHIBITS BY REFERENCE:* 1. Parkville Market Place Tax Increment Financing Redevelopment Plan approved by

Ordinance No. 2396 on February 19, 2008. 2. Parkville Master Plan (http://parkvillemo.gov/departments/community-development-

department/master-plan/) 3. Traffic Impact Study, Apex Plaza, M-45 & Melody Lane/Lewis Street, Parkville, Missouri

(Appendix A-D; prepared by Todd Fredericksen, Olsson Associates; dated April 12, 2017) 4. Review of Traffic Impact Study & Site Development Plans for Proposed Apex Plaza

Development (prepared by David Mennenga, George Butler Associates, Inc.; dated April 27, 2017)

5. 45-day notice of the TIF Commission public hearing to taxing jurisdictions mailed via certified mail (dated September 28, 2017)

6. Newspaper publication notice of the TIF Commission public hearing (published in The Platte County Citizen on October 18, 2017)

7. Notice of the TIF Commission public hearing mailed via certified mail to property owners (dated November 6, 2017)

8. Newspaper publication notice of the TIF Commission public hearing (published in The Landmark on November 8, 2017)

9. Staff analysis, exhibits and comments presented at the April 11, 2017 Planning and Zoning Commission public hearing (https://vimeo.com/212844811)

10. Staff analysis, exhibits and comments presented at the May 9, 2017 Planning and Zoning Commission public hearing (https://vimeo.com/216903901)

11. Staff analysis, exhibits and comments presented at the June 6, 2017 Board of Aldermen meeting (https://vimeo.com/220569199)

12. Staff analysis, exhibits and comments presented at the November 13, 2017 Tax Increment Financing (TIF) Commission public hearing (https://vimeo.com/242682765)

13. Case No. PZ17-02A APEX Plaza Rezoning 14. Case No. PZ17-02B APEX Plaza Preliminary Development Plan 15. Ordinance No. 2898 – An ordinance rezoning two parcels containing approximately 0.68

acres generally located at the northwest corner of the intersection of Highway 45 and N Melody Lane from “R-1” Single-Family Residential District to “B-4-P” Planned Business District.

16. Ordinance No. 2901 – An ordinance approving a preliminary development plan for CBC Real Estate APEX Plaza, a planned development for retail uses on five parcels of property (8.21 acres, more or less) at the APEX Plaza site generally located at the northwest corner of the intersection of Highway 45 and N Melody Lane.

17. Resolution No. PZ17-01 – A resolution amending the Parkville Master Plan, Future Land Use Map in accordance with RSMo 89.360 to reflect current zoning districts (approved on September 12, 2017)

*Printed copies of referenced materials may be provided on request. Original materials are available for viewing at Parkville City Hall.

http://parkvillemo.gov/departments/community-development-department/master-plan/

http://parkvillemo.gov/departments/community-development-department/master-plan/

https://vimeo.com/212844811





BILL NO. 2964 ORDINANCE NO. ____ AN ORDINANCE APPROVING THE FIRST AMENDMENT TO THE PARKVILLE MARKET PLACE TAX INCREMENT FINANCING REDEVELOPMENT PLAN, PROJECTS, AND REDEVELOPMENT AREA ENLARGING THE REDEVELOPMENT AREA TO ESTABLISH REDEVELOPMENT PROJECT 2, MAKING SPECIFIC FINDINGS, AND DESIGNATING CBC PARKVILLE, LLC, AS THE DEVELOPER FOR REDEVELOPMENT PROJECT 2 WHEREAS, on February 19, 2008, the Board of Aldermen adopted Ordinance No. 2396 approving the Parkville Market Place Tax Increment Financing Redevelopment Plan (the “Redevelopment Plan”); and WHEREAS, a proposed First Amendment to the Redevelopment Plan has been submitted which would enlarge the existing Redevelopment Area included in the Redevelopment Plan to create a new redevelopment project designated as Redevelopment Project 2 and redevelopment project area designated as Redevelopment Project Area 2; and WHEREAS, notice of a public hearing on November 13, 2017, before the Tax Increment Financing Commission for the City of Parkville, Missouri (the “Commission”) to discuss the proposed First Amendment to the Redevelopment Plan was provided in accordance with the provisions of the Real Property Tax Increment Allocation Act (Section 99.800 et seq., RSMo); and WHEREAS, a public hearing before the Commission was held on November 13, 2017, and at the public hearing all interested parties were provided with an opportunity to present evidence and testimony regarding the proposed First Amendment to the Redevelopment Plan and, on said date, the Commission having heard and considered the objections, protests, comments, and other evidence adduced at the public hearing, closed the public hearing and voted to adopt a resolution recommending to the Board of Aldermen that 1) the First Amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan be approved, 2) the specific findings required by Section 99.810 RSMo, be made, 3) the Redevelopment Area be enlarged to create a new redevelopment project designated as Redevelopment Project 2 and redevelopment project area designated as Redevelopment Project Area 2, and 4) CBC Parkville, LLC, be designated as the developer for Redevelopment Project Area 2; and WHEREAS, the Board of Aldermen having considered the evidence and testimony submitted at the Commission public hearing and the recommendations of the Commission, desires to approve the First Amendment to the Redevelopment Plan, make specific findings required by Section 99.810 RSMo, enlarge the Redevelopment Area to include Redevelopment Project 2, and designate CBC Parkville, LLC, as the developer for Redevelopment Project 2. BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PARKVILLE, MISSOURI AS FOLLOWS: Section 1. That the First Amendment to the Redevelopment Plan, a copy of which is attached hereto as Exhibit A, is hereby approved and adopted. Section 2. That the tracts of land legally described in Exhibit 1 to the First Amendment to the Redevelopment Plan are hereby designated as a Redevelopment Area and Redevelopment Project Areas 1 and 2 as set forth therein. Section 3. That the Board of Aldermen hereby finds that:


1) The Redevelopment Area, including Redevelopment Project Area 2, as a whole is a blighted area and has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of tax increment financing. The following factors, as further outlined in the Blight Analysis included in Exhibit 9 of the First Amendment to the Redevelopment Plan, are found to exist within the Redevelopment Area, including Redevelopment Project 2, constituting an economic liability and a menace to the public health, safety, morals, or welfare based upon a predominance of the following:

a. Defective or inadequate street layout;

b. Insanitary or unsafe conditions;

c. Improper subdivision or obsolete platting; and

d. Conditions that endanger life or property.

2) The First Amendment to the Redevelopment Plan, including Redevelopment Project 2,

conforms to the comprehensive plan for the development of the City as a whole, the Parkville Master Plan.

3) The completion of Redevelopment Project 2 included in the First Amendment to the Redevelopment Plan, and retirement of obligations incurred to finance redevelopment project costs associated with Redevelopment Project 2 will occur no later than twenty-three (23) years from the adoption of an ordinance approving Redevelopment Project 2. The completion of Redevelopment Project 2 included in the First Amendment to the Redevelopment Plan and retirement of obligations incurred to finance redevelopment project costs will occur no later than thirty-three (33) years from the adoption of the ordinance approving the Redevelopment Plan. No property for Redevelopment Project 2 will be acquired by eminent domain.

4) A plan has been developed for relocation assistance for businesses and residences located in the Redevelopment Area, including Redevelopment Project Area 2.

5) A cost-benefit analysis has been prepared showing the economic impact of Redevelopment Project 2 included in the First Amendment to the Redevelopment Plan on each taxing district which is at least partially within the boundaries of the Redevelopment Project Area 2. The analysis shows the impact on the economy if Redevelopment Project 2 is not built, and is built pursuant to the Redevelopment Plan. The cost-benefit analysis includes a fiscal impact study on every affected political subdivision, and sufficient information for the Board of Aldermen to evaluate whether Redevelopment Project 2 included in the First Amendment to the Redevelopment Plan, as proposed, is financially feasible.

6) Redevelopment Project 2 included in the First Amendment to the Redevelopment Plan does not include the initial development or redevelopment of any gambling establishments.

Section 4. That CBC Parkville, LLC, is hereby designated as the developer for Redevelopment Project Area 2. Section 5. That the designation of CBC Parkville, LLC, as the developer of Redevelopment Project 2 and any reimbursement to the developer of tax increment financing revenues for


reimbursable project expenses is conditioned upon the execution of a redevelopment agreement between the City and CBC Parkville, LLC, approved by the Board of Aldermen by ordinance, upon the terms and conditions as agreed upon by the parties to carry out the goals and objectives of the First Amendment to the Redevelopment Plan. Section 6. This ordinance shall be in full force and effect from and after its passage by the Board of Aldermen and approval by the Mayor according to law. Section 7. This ordinance is effective upon its passage and approval. PASSED and APPROVED this 19th day of December 2017. _______________________ Mayor Nanette K. Johnston ATTESTED: ____________________________ City Clerk Melissa McChesney


Exhibit A

First Amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan

Due to the large file size, the First Amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan is available upon request to the City Clerk.

But-For Determination Report

Parkville, Missouri

First Amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan

November 7, 2017

1 PURPOSE .................................................................................1

2 EXECUTIVE SUMMARY................................................................3

3 THE PROJECT ...........................................................................4

4 ASSISTANCE REQUEST ..............................................................8

5 RETURN ANALYSIS .................................................................. 10

6 BUT FOR CONCLUSION ............................................................. 14

Mission Statement

Springsted provides high quality, independent financial

and management advisory services to public

and non-profit organizations, and works with them

in the long-term process of building their communities

on a fiscally sound and well-managed basis.

Table of Contents

Purpose 1

Parkville, Missouri. Market Place “But For” Determination Report

1. Purpose The City of Parkville has retained Springsted to review the proposed First Amendment to the Parkville Market Place Tax Increment Financing Redevelopment Plan. The First Amendment proposes the expansion of the of the Redevelopment Area to include a new redevelopment project area (“Redevelopment Project Area 2”), which is an approximately 6.41 acre of land north of Redevelopment Project Area 1, on the north side of Missouri Highway 45 west of Melody Lane. The Developer is proposing the development of approximately 33,400 square feet of retail, restaurant, and/or other commercial facilities. Additionally, the Developer will be undertaking necessary onsite and public infrastructure improvements. The City has requested this analysis to determine the need for the requested assistance, based on the cost and operating pro forma information provided by the Developer. The analysis that follows examines whether the proposed redevelopment scenario would reasonably be anticipated to be developed without adoption of the requested financial assistance. The report that follows is pursuant to Missouri Statutes 99.800 et seq. relative to a determination that the proposed TIF Redevelopment Plan would not reasonably be anticipated to be developed without the adoption of the Plan. We have approached this determination based on the proposed plans regarding redevelopment costs, outcomes, financing sources, and timing to develop a measure of the Developer’s expected return when compared to the amount of risk. If a development is owned and operated as an investment, a measure of return is calculated considering the time value of money and involves an assumed sale of the property at a price appropriate in the market place. This analysis is termed the Internal Rate of Return (“IRR”). The final determination is based on whether or not a potential IRR is reasonable without the requested subsidy, within the current marketplace and at the present time. The Developer (CBC Parkville LLC) has requested assistance in the following forms: -Statutory TIF – One hundred percent of the incremental increase in ad valorem property taxes revenues (“PILOTS”) along with 50% of the incremental increase in economic activity tax revenues (“EATS”) which will be captured and re-directed to pay for new eligible reimbursable project costs incurred by the Developer. -Community Improvement District (CID) Sales Tax – The Developer is proposing the creation of a 1% Community Improvement Sales Tax which will be applied to all properties within the CID Area which is coterminous with the

Purpose 2


TIF District. The CID is anticipated to have a lifetime of twenty-three years from the creation of the District. -Community Improvement District #2 (CID) Sales Tax – The Developer is also proposing the creation of a second Community Improvement District that would apply a second 1% sales tax. This second CID Area would also be coterminous with the TIF District, and would be created for the purpose of funding potential future improvements to Melody Lane and Hwy 45. Additionally, funds from the second CID area may be used for repayment of eligible TIF/CID expenses within the current budget amounts which would result in a reduction in the term of the District if funds were utilized in this manner. The second CID would have a different board with a majority City representation. This CID is anticipated to have a lifetime of twenty-three years from the creation of the District.

Executive Summary 3


2. Executive Summary Shown in the tables below are the calculated internal rates of return with and without the subsidy request, based on the project costs and operating revenues of the proposed project. Determining if a project would occur without subsidy requires the testing of various assumptions which have a material effect on a project’s feasibility. We have tested the sensitivity of the return without assistance by varying the cost and the revenue assumptions, each independently and then collectively. The reason for testing sensitivity is to illustrate the magnitude with which project assumptions would have to change in order for the project to be considered feasible without assistance. Table A, below, details the significant findings of the sensitivity analysis: Table A

Without Assistance Sensitivity Analysis

Change Necessary to be Feasible

Rate of Return without

Assistance Decreased Costs 40% Decrease 7.41% Increased Revenue 50% Increase 7.34% Combined Cost and Revenue Changes

23% Decreased Costs 23% Increase Rev

7.40%

The table above indicates the magnitude at which project assumptions would have to change for the project to have a feasible rate of return without assistance. Based on the Korpacz/Price Waterhouse Cooper Real Estate Investor Survey the current range of unleveraged market returns for a project of this nature is 5.50% to 10.50%, with an average of 7.32% which we used as our feasibility benchmark. Absent the changes outlined above, the projects would not attract a return sufficient to exceed the industry’s threshold for investment and would not likely be completed through private enterprise alone. Table B, below, illustrates the Developer’s projected rates of return with and without assistance: Table B

Combined Projects Pro Forma

With Full Assistance Request

Without Assistance

Unleveraged 7.65% 0.45%

The Project 4


3. The Project The Developer is proposing the redevelopment of Project Area 2 into a commercial development containing approximately 33,400 square feet of retail and restaurant uses. Project Area 2 is an approximately 6.41 acre property located generally at the northwest corner of Missouri Highway 45 and North Melody Lane. The Developer of the project is CBC Parkville LLC. Construction of the development is projected to be commenced in the fourth quarter of 2017 or the first quarter of 2018 and is expected to be completed by the end of 2019. The development will be undertaken in part by the Developer and in part by third-parties which will purchase pad ready sites from the Developer. The Developer is anticipated to own and operate a 15,000 square foot retail building on Lot 1 and an 8,400 square foot retail building on Lot 4. The Developer will construct two pad-ready sites, which will be sold to third-party developers who are anticipated to construct an approximately 4,000 square foot retail/restaurant building on Lot 2 and an approximately 6,000 square foot retail/restaurant building on Lot 3. The total cost of the project is detailed in Table C, below.

Table C

*Project Cost are net of third-party expenses for the development of lots 2 & 3. Acquisition The Developer identified the total cost of acquiring the site as $1,960,000. The

cost estimate is based on the Developer’s cost of acquiring the site which they have under contract to purchase. The Developer is seeking TIF reimbursement for $843,122 of the total acquisition cost.

Costs Category Total

Project Cost

% of Total Costs

Developer* Costs

TIF Eligible Costs

CID Eligible Costs

Land Acquisition $1,960,000 22.12% $1,116,878 $843,122 - Public Roadway 180,000 2.03% - - $180,000 Storm Water Detention 220,066 2.48% - 57,566 162,500 Utilities 358,725 4.05% - 358,725 - On Site Improvements 1,250,200 14.11% - 1,250,200 - Building Costs 3,069,000 34.64% 3,069,000 - - Soft Costs 1,125,500 12.70% 429,500 696,000 - Financing Costs 96,500 1.09% 96,500 - - Miscellaneous Costs 600,000 6.77% 600,000 - -

Total Project $8,859,991 100% $5,311,878 $3,205,616 $342,500

Percentage of Total Cost: 59.95% 36.18% 3.87%

The Project 5


The purchase price of $1,960,000 equates to approximately 22.12% of the total project costs and equates to a per acre price of $305,772 or approximately $7 per land square foot.

Hard Costs We have taken the project cost information submitted by the Developer and

grouped the following line-items together under the hard cost heading, which are outlined in Table D below.

Table D

Net Developer Hard Costs Total Cost Developer

Costs TIF

Reimbursed CID

Reimbursed

% of Total

Project Costs

Building Construction (Developer Portion) $3,069,000 $3,069,000 - - 34.64% Public Roadway

Improvement on 45 Highway 30,000 - - 30,000 0.34% Improvement on Melody Lane 65,000 - - 65,000 0.73%

Turn Lane on 45 Highway 85,000 - - 85,000 0.96% Utilities

Storm Water Detention 220,066 - 57,566 162,500 2.48% Storm Sewer/Sanitary/Water 358,725 - 358,725 - 4.05%

Other Site Improvements Demo, Grading, Retaining Walls 662,526 - 662,526 - 7.48%

Parking Lots/Drives/Sidewalks/Lighting 407,674 - 407,674 - 4.60% Electric/Gas/Phone 75,000 - 75,000 - 0.85% Landscape/Signage 105,000 - 105,000 - 1.19%

Total Hard Costs $5,077,991 $3,069,000 $1,666,491 $342,500 57.31% The Developer incurred costs categorized together under the hard cost heading

total $5,077,991 which equates to approximately 57.31% of the total project cost.

The Developer is anticipating constructing two retail buildings of 15,000 square

feet and 8,400 square feet respectively; for a total of 23,400 square feet. The Developer’s projected cost of constructing these buildings is $3,069,000 which equates to a per square foot cost of $113.15 per square foot.

To provide a comparison, we compared the cost estimates to the RSMeans Square Foot Cost Estimator for estimated construction costs for a retail building in Kansas City. The RSMeans data provides a range of cost estimates for the construction of vertical building improvements. The RSMeans estimate range for this type of building ranges from $101.31 to $138.01 depending on construction type, with an average of $119.35. The Developer’s estimate of $113.15 appears reasonable based on this comparison.

The Project 6


The remaining Hard Costs include expenses related to improvement of the site, the extension of public utilities and street improvements adjacent to the site. These costs total $2,008,991 and represent approximately 22.67% of the total project cost. The Developer is seeking the reimbursement for 100% of these costs from TIF and CID sources.

In total, the construction cost category is the largest segment of the development costs, accounting for 57.31% of the total project costs. Consequently, this is a segment where project costs savings could have a positive effect on the rate of return realized by the Developer, while higher than estimated costs would have the converse effect. In the return analysis section of the report, we discuss the sensitivity of the rate of return to changes in the project costs and the effect on the return without assistance of a decrease in project costs.

Soft Costs For purposes of this review, we have grouped the cost categories in Table F below as Soft Costs:

Table F

Total Soft Costs Total Cost Developer

Cost TIF

Reimbursed

% of Total

Project Costs

Legal/Consulting/Accounting $125,000 $125,000 - 1.41% Architectural/Engineering/Surveying 261,000 - 261,000 2.95% Geotechnical Studies/Environmental 67,500 - 67,500 0.76% Professional Services 292,500 - 292,500 3.30% Commission on Pad Sales/Leases 304,500 304,500 - 3.44% Bond/Permits/Fees 75,000 75,000 0.85% Financing Fees 96,500 96,500 - 1.09% Developer’s Fee 350,000 350,000 3.95% Contingency 250,000 250,000 2.82% Total $1,822,000 $1,126,000 $696,000 20.56%

The total amount of the costs categories grouped under the soft cost heading totals $1,822,000, which equates to approximately 20.56% of the total development costs. The Developer is seeking reimbursement from TIF for a portion of the soft costs in an amount of $696,000. The Developer is not seeking reimbursement from the CID for soft costs. Reviewing the soft cost categories for largest percentage of the total project costs to smallest, the largest soft cost line-item is the Development fee of $350,000. This cost estimate equates to approximately 3.95% of the Developer’s portion of the total project cost, which is a reasonable basis for the Development fee. The next largest soft cost line-item is the Commission expense of $304,500. This cost estimate is based on an upfront expense related to the sale of the pad

The Project 7


sites and the leasing of the Developer owned retail buildings. The cost estimate equates to approximately 6.8% of the total lease and pad sales amounts, which is a reasonable estimate. The third largest soft cost line-item is Professional Services at $292,500, for which the Developer is seeking full reimbursement from TIF. This cost equates to 2.95% of the Developer’s total cost estimate. A basis for this cost estimate was not provided. The Architectural/Engineering/Surveying line-item is the next largest at $261,000, for which the Developer is seeking full reimbursement from TIF. This line-item equates to approximately 8.5% of the vertical building improvement costs, which is a reasonable estimate. The Developer identified a contingency line-item of $250,000 which equates to 2.82% of the total project cost, which is a reasonable estimate if not a touch conservative. The Developer identified a legal/consulting/accounting line-item of $125,000 which includes the City’s legal expenses. In total, this line-item equates to approximately 1.41% of the total project cost. A basis for how the cost estimate was derived was not provided. The remaining soft cost line-item greater than 1.0% of the total project cost is the Financing Fee estimate of $96,500. No basis for how this cost estimate was derived was provided. However, this estimate equates to approximately 1.3% of the anticipated borrowing amount, which is a reasonable amount. The other remaining soft cost categories are all less than 1.0% of the total budget and, combined, equate to $142,500 or 1.61% of the total project cost. The Developer is seeking TIF reimbursement for both of these remaining line-items; Geotechnical Services/Environmental and Bonds/Permits/Fees. In the “Return Analysis” section of the report we discuss the sensitivity of the rate of return to changes in the project costs and the effect on the return of a decrease in project costs.

Assistance Request 8


4. Assistance Request The Developer is requesting assistance from the following sources: -Statutory TIF – One hundred percent of the incremental increase in ad valorem property taxes revenues (“PILOTS”) along with 50% of the incremental increase in economic activity tax revenues (“EATS”) which will be captured and re-directed to pay for new eligible reimbursable project costs incurred by the Developer. -Community Improvement District (CID) Sales Tax – The Developer is proposing the creation of a 1% Community Improvement Sales Tax which will be applied to all properties within the CID Area. The CID is anticipated to have a lifetime of twenty-three years from the commencement of the District. -Community Improvement District #2 (CID) Sales Tax – The Developer is also proposing the creation of a second Community Improvement District that would apply a second 1% sales tax. This second CID Area would also be coterminous with the TIF District, and would be created for the purpose of funding potential future improvements to Melody Land and Hwy 45. Additionally, funds from the second CID area may be used for repayment of eligible TIF/CID expenses within the current budget amounts which would result in a reduction in the term of the District if funds were utilized in this manner. The second CID would have a different board with a majority City representation. This CID is anticipated to have a lifetime of twenty-three years from the creation of the District. For both of the CID sales taxes, the first 50% of the receipts under these sales taxes will be captured as TIF revenue and redirected to reimburse TIF eligible improvements. The remaining 50% of the CID sales tax revenue will be used to reimburse the CID budget costs as identified earlier in the report. The remaining 50% of the second CID sales tax revenue will be used by the CID and the City to fund Melody Lane/Hwy 45 intersection improvements, which are in addition to what was previously described in the project budget. Additionally, funds from the second CID maybe used by the CID to reimburse the Developer for eligible project costs included within their current budget, resulting in the TIF District satisfying its obligation over a potentially shorter period. The requested assistance will be on a pay-as-you-go basis with the Developer initially funding all redevelopment project costs and receiving reimbursement for eligible redevelopment project costs as the TIF and CID revenues are captured and re-directed. The Developer is seeking reimbursement from in an amount of $3,205,613 from TIF sources and $342,500 from CID sources, plus interest at an estimated rate of 5.50%.

Assistance Request 9


The net present value of the TIF revenue stream, when calculated at a 5.50% discount rate is approximately $2,883,480. As a result, the Developer is not anticipating being fully reimbursed for their TIF budgeted amounts of $3,205,613, plus interest. Since the Return Analysis is based on the actual level of TIF revenue projections and not the budget amount, the TIF reimbursement agreement should be capped to reflect the revenue capacity of the revenue streams as currently projected. In the case of the TIF reimbursement, the Developer should be reimbursed for their principal request of $3,205,613, but with a cap on the maximum amount of interest reimbursement set at $2,711,280; for a total reimbursement of principal and interest of $5,916,893. The cap on the total amount of interest reimbursement will result in the Developer receiving interest at an effective rate closer to 4.5%, as opposed to their requested 5.5%. The Developer will be funding their portion of the Project costs through a mix of Developer equity, private debt, and pad sale proceeds from the sale of pad ready sites. The pro forma estimated an equity contribution of 20% of project cost with the remaining 80% of project costs to be financed by permanent debt. The Developer projected private financing terms of 5.5% interest over a term of 25 years. The Developer will be responsible for initially privately financing the $3,548,113 of TIF/CID redevelopment project costs that are anticipated to be reimbursed through future TIF/CID revenues. Table G provides the anticipated sources that will be utilized to fund the redevelopment project. The TIF and CID revenues will be provided on a pay-as-you-go basis, with revenues received used to offset the private equity and debt of the Developer. Table G

Sources:

Developer Equity $1,771,998

Pad Sale Proceeds $1,600,000

Developer Private Debt $5,487,993

Total Sources $8,859,991

Return Analysis 10


5. Return Analysis Utilizing the operating pro forma prepared by the Developer we evaluated the need for assistance for the proposed development by comparing the potential return with and without assistance. The Developer provided a 10-year operating pro forma for the development based on a two-year build-out and lease up period, and operating revenue and expense assumptions. The Developer’s pro forma calculated a leveraged internal rate of return (IRR) calculation after the 10-years of the pro forma. We utilized their submitted pro forma as our baseline to estimate the potential return with and without the requested forms of assistance. The return realized by the Developer is a result of the assumptions used in the creation of the operating pro forma, therefore a number of steps must be performed to analyze the reasonableness of the assumptions used. Step One – Evaluate Project Costs: The first step in analyzing the return to the Developer is to determine if the costs presented are reasonable. We have discussed a portion of the costs above and have commented on the mechanics whereby cost savings on the private side could occur. If cost savings for the Developer’s share occur absent any other changes, the Developer would realize a greater return than projected. In the following sensitivity analysis we examine the impact of cost savings on the projected rate of return without assistance. Step Two – Evaluate Operating Pro Forma Assumptions: The second step in calculating the return to the Developer is to determine if the operating revenues and expenses of the proposed development are reasonable. The Developer projected average lease rates for the retail components that will be constructed, and average pad sale prices for the components that will be sold.

• The Developer has assumed a lease rate of $13.00 per square foot for the retail with the lease rate to escalate to $14.30 in Year 7.

• The Developer has assumed a 1.5% vacancy/unreimbursable expense allowance upon occupancy in Year 3.

• The Developer has estimate the total pad sale proceeds for the sale of the two pads of $1,600,000.

We reviewed third-party market information to evaluate the projected lease rate. The market information indicated average neighborhood retail space, in Kansas City, leases for an average rate of $13.25. The Developer’s pad sale assumption also appears reasonable. Step Three – Evaluate Hypothetical Sale Assumptions: The third step in analyzing the return to the Developer is to determine if the assumptions for the hypothetical sale of the asset are reasonable. The calculation of an internal rate of return requires the assumption of a hypothetical

Return Analysis 11


sale of the asset in the final year of the operating pro forma. The inclusion of this hypothetical sale is used purely for purposes of evaluating the return on the Developer’s investment. The determination of the potential market value of the project through a hypothetical sale is necessary as it allows for inclusion of the value of the asset into the rate of return calculation. The calculation of an IRR without the hypothetical sale would result in an understated return, as the return would not take into account the value of the real estate asset. The use of a hypothetical sale assumption is not indicative of the Developer’s intention to sell the development in the final year. The critical assumption when valuing the asset at the time of the hypothetical sale is the capitalization rate. The available net operating income divided by the capitalization rate results in the assumed fair market value of the asset. The Developer has used a capitalization rate of 7.00% for the project to calculate the hypothetical sale value. In reviewing historical cap rate trends for retail developments, we feel that 7.00% is a reasonable assumption. Developer – Baseline Leveraged Return Analysis: Table H below, shows the Developer’s calculation for their base pro forma rate of return without assistance, and with the full assistance request of TIF and CID Sales Tax. Their return was calculated on a leveraged basis. Table H

Developer Pro Forma

Leveraged IRR

Without Assistance -17.44%

With Assistance 10.69%

Springsted – Adjusted Unleveraged Return Analysis: Table I below, shows the Springsted adjusted rate of return analysis to be based on an unleveraged basis. Table I

Springsted Unleveraged Pro Forma

Unleveraged

IRR

Without Assistance 0.45%

With Assistance 7.66%

Return Analysis 12


Market Return Benchmark: The Developer’s return was modified to be measured on an unleveraged IRR calculation in order to compare the potential return to the Developer to a third-party market source in the Korpacz/Price Waterhouse Cooper Real Estate Investor Survey prepared for the second quarter of 2017. The Korpacz/Price Waterhouse Survey provides a market comparison on which project feasibility can be judged. To evaluate the rate of return a project of this nature would require to be considered “feasible” we consulted this survey as a resource to compare the Developer’s rate of return to a market benchmark to help determine feasibility. According to the developers surveyed, the typical unleveraged market return necessary to pursue a project of this nature falls in a range from 5.50% to 10.50%; with an average return of 7.32%. Additionally, we consulted the IRR Viewpoint Online – Kansas City Market Data resource for the second quarter of 2017, which identified a target unleveraged rate of return of 8.0% for a community retail development. Sensitivity Analysis In order to answer the question “is the development likely to occur without public assistance” we analyzed the without incentive scenarios, using the Springsted Adjusted Unleveraged Return Analysis Pro Forma without assistance as the basis for the sensitivity analysis. The sensitivity analysis is performed in order to understand the magnitude at which project costs would have to decrease, or conversely project revenues would have to increase, for the project to be considered feasible. For this sensitivity analysis we use the average return of 7.32% from the Korpacz/Price WaterHouse Cooper Real Estate Investor Survey, Second Quarter 2017 as the benchmark for performing our sensitivity analysis. To understand the impact of the project cost assumptions, we performed a cost sensitivity analysis to determine the rate at which project costs would have to be reduced for the projected rate of return to be in excess of our feasibility benchmark without assistance. Table J illustrates the development would need to realize a 40% reduction in project costs in order to be feasible without assistance. Given a 40% reduction in costs the project would have a rate of return of 7.40%. Table J

Project Costs Sensitivity

Reduction in Project

Costs

Rate of Return without assistance

40% 7.40% To understand the impact of increased revenues, we have performed a sensitivity analysis to determine the rate at which project revenues, both lease

Return Analysis 13


rates and pad sale prices, would have to increase for the projected rate of return to be in excess of our feasibility benchmark without assistance. Table K illustrates the development would need to realize a 50% increase in project revenues for the project to be feasible without assistance. Given a 50% increase in project revenues, the project would have a rate of return of 7.34% which falls into the reasonable range. Table K

Project Revenue Sensitivity

Increase in Project Revenue


assistance

50% 7.34% As a final step in the sensitivity analysis, and to understand the impact of a combined change in project costs and project revenues, we have performed a sensitivity analysis to determine the rate at which these areas would have to change for the projected rate of return to be in excess of our feasibility benchmark without assistance. Table L illustrates the development would need to realize a combined 23% decrease in project costs and a 23% increase in project revenues for the project to be feasible without assistance. Given these changes in assumptions the project would have a rate of return of 7.40%. Table L

Combined Sensitivity

Reduction in Project Costs

Increased Project

Revenues


assistance 23% 23% 7.40%

The three tables above (Tables J, K, and L) indicate the magnitude at which project assumptions would have to change for the project as a whole to have a rate of return in excess of the 7.32% feasibility benchmark used in the sensitivity analysis. Absent changes of the magnitude outlined above, the project would not have a sufficient return to draw market investment. Only by assuming either increases in project revenues, decreases in project costs, or a combination of the two does the return increase to a feasible level without public assistance. However, we project changes of the magnitude outlined above are unlikely to be realized, which indicates the proposed project, when viewed as a whole, would not likely be completed through private enterprise alone.

“But For” Conclusion 14


6. “But For” Conclusion The proposed development contemplates the construction of a 33,400 square foot commercial development including retail and restaurant uses. In addition, the Developer will undertake both onsite and offsite improvements necessary to redevelop the site. The Developer will bear all the risk until project completion and permanent financing is in place and continued operating risk thereafter. This level of risk demands a positive return with a comparable national market range of 5.50% to 10.50%, with an average of 7.32% as indicated in the Korpacz/Price Waterhouse Cooper study. As detailed above, the projected IRR to the Developer without assistance falls outside of the low-end of the range expected within the marketplace and significantly below the average return used as our feasibility benchmark. In comparison, the return with assistance is consistent with the average return used in our analysis. A Blight Study prepared by JLL Valuation & Advisory Services dated July 12, 2017, and an affidavit signed by the Developer dated October 17, 2017 state that the redevelopment area is a blighted area and has not been subject to growth and development through investment by private enterprise and would not reasonably be anticipated to be developed without the adoption of tax increment financing. Based upon the Blight Study, Developer affidavit, and upon our analysis, Springsted concludes that the proposed Project, without assistance, would not likely be undertaken at this time without the requested assistance

MEMORANDUM TO: Joe Parente, Parkville City Administrator FROM: Tom Kaleko, Springsted Incorporated Matt Stark, Springsted Incorporated DATE: November 7, 2017 SUBJECT: Cost-Benefit Analysis of Amended Market Place TIF Project Springsted was recently retained by the City of Parkville to examine the proposed development of the expanded Market Place redevelopment area and to estimate the relative costs and benefits related to economic development incentives that may be extended to the developer. This memo provides a summary of our efforts and the findings derived from our analysis. Introduction

The applicant has proposed to expand the Market Place redevelopment area to encompass 6.4 acres north of Highway 45 and west of Melody Lane. The new development is anticipated to include approximately 33,400 square feet of retail, restaurant, and/or other commercial property, along with associated infrastructure improvements. Redevelopment activities are estimated to cost approximately $11.1 million. To make this development feasible, the developer is seeking assistance for the project in the form of Tax Increment Financing. This financing would include redirection of 50% of the incremental increase in sales taxes, and 100% of the incremental growth in property taxes, to be used for reimbursable project expenses.

Springsted Incorporated

9229 Ward Parkway, Suite 104

Kansas City, MO 64114-3311

Tel: 816-333-7200

Fax: 816-333-6899

www.springsted.com

City of Parkville, Missouri Cost-Benefit Analysis – Market Place Project Area 2 Page 2

Assumptions Our analysis and projections depend on a number of assumptions about the proposed development. Assumptions about the proposed development include the following:

• Redevelopment construction will occur in 2018, with some additional work in 2019. • Operations will begin in 2019, and reach full operations in 2020. For the purposes of modeling, we assume

that operations for each phase begin on January 1 and calculate full-year impacts. • Costs for redeveloping the property will be approximately $11.1 million. • The development will add approximately $1.7 million in assessed value to the property. • Property values are projected to appreciate by 3.0% every other year. • Reductions to the City’s allocation of County transportation revenues are assumed to be offset by capital

cost payments from the developer, resulting in no net impact from this source. • An estimated 54 full-time equivalent positions (FTEs) will be created, with an average annual wage of

$30,000 in 2019. Direct payroll is expected to reach approximately $1.7 million by 2020. • Based on regional economic multipliers for the Retail Trade and the Food Services sectors, indirect

economic effects will generate an additional 21 FTEs and additional payroll of $1.2 million by 2020. • We estimate that the new jobs (direct and indirect) will bring 6 new households with 14 new residents to the

City. • 30% of new workers’ gross salaries will be spent on taxable goods and services. • Based on figures from the City’s Downtown Master Plan, we estimate that consumer spending by new

households will be 50% in Parkville, 70% in Platte County and 80% in Missouri. Other spending is assumed to occur outside of the jurisdictions.

Incentives

The applicant is seeking Tax Increment Financing to offset eligible expenses in the redevelopment projects. This financing would include redirection of 50% of the incremental increase in sales taxes, and 100% of the incremental growth in property taxes. We anticipate the TIF financing to run for the full 23-year period allowed by statute. The applicant also proposes the creation of a Community Improvement District (CID), which would impose a new sales tax on economic activity at the redevelopment site. Because these districts and their related revenues and expenses are self-contained and do not affect the City or other jurisdictions, we do not include these in our analysis. Per-capita Costs and Revenues

We have reviewed the City’s most recent available financial statements and used this information to generate per-capita and per-worker costs and revenues. On the revenue side, we have excluded property and sales taxes in the overall calculation, because these sources are calculated separately based on specific project data. Including them in the per-capita calculations would result in double-counting of these revenues. Other revenue line items (permits, fines, intergovernmental transfers, etc.) were allocated between residential and commercial/industrial sources, from which we derived revenues per capita and per commercial/industrial employee. On the expenditures side, we looked at each line item for operating expenses and allocated each expense between residential and commercial/industrial uses. Similarly, we allocated the City’s net capital investment between the two categories. From these, we calculated total costs per capita and per worker.


We multiply the total average calculations by a factor of 35%, to arrive at marginal costs and revenues. This adjustment recognizes that the new development and inflow of new workers and residents may increase demand for municipal services, but is unlikely to require major investments in municipal infrastructure, administrative functions, and similar fixed costs. In essence, our marginal tax calculation acknowledges that the property will demand services from police and fire personnel, building inspectors, and the like, but will not drive new demand to warrant the construction of new buildings or the purchase of new fire and police vehicles, nor require significant expansions of the City’s back-office functions such as Administration, HR, IT, or Finance. Findings

Our projections indicate that the City should see positive economic impacts well in excess of the incentives being requested. Our projections indicate that over the course of 23 years, total benefits accruing to the City come to approximately $3.1 million. Over the same time period, the City is projected to pay approximately $1.3 million in incentives, and to incur an additional $570,000 in costs for services. Subtracting these costs, the net benefit to the City would be $1.2 million. In present value terms, if we use a 4% discount rate for the City, the net economic impact over 23 years is approximately $760,000. This discount rate is based on the City’s estimated cost of money, which is generally linked to the interest rate it would pay for long-term debt issuance. Focusing on the near- to medium-term, the net economic benefit to the City over the first ten years of the project is estimated at approximately $489,000, or $394,000 in present value terms. Looking at the other jurisdictions affected by the redevelopment project and related incentives, we estimate that those districts levying sales taxes will see a significant benefit from the proposed redevelopment, while districts without a sales tax revenue stream will experience comparatively small impacts. For these districts, impacts are limited to property taxes that are not subject to TIF (particularly distributions from the M&M replacement tax), and offset by demands for services from newcomers to the community. Summaries of the 10-year and 23-year impacts are shown in the following tables.

Anticipated Impacts – 10 years

Taxing Authority Public Benefits: Public Costs & Incentives:

Net Benefits (Costs):

City of Parkville 1,230,519 741,402 489,117

Platte County 617,429 338,435 278,995

Senior Services 8,409 8,471 (62)

Platte County Health Dept 15,099 15,297 (197)

Tri-County Mental Health Services 19,877 19,257 620

Develop. Disabilities Fund 26,826 8,316 18,510

Blind Pension Fund 6,852 975 5,877

Mid-Continent Library 53,151 53,085 66

Park Hill School District 945,969 931,772 14,196

Metro Community Colleges 44,723 42,658 2,066

State of Missouri 4,462,545 1,052,033 3,410,512


Anticipated Impacts – 23 years

Taxing Authority Public Benefits: Public Costs & Incentives:

Net Benefits (Costs):

City of Parkville 3,082,853 1,895,166 1,187,687

Platte County 1,488,154 846,063 642,091

Senior Services 23,506 23,502 5

Platte County Health Dept 42,338 42,614 (276)

Tri-County Mental Health Services 55,808 53,662 2,147

Develop. Disabilities Fund 75,386 23,912 51,474

Blind Pension Fund 19,396 2,797 16,599

Mid-Continent Library 148,584 147,248 1,336

Park Hill School District 2,634,310 2,583,038 51,273

Metro Community Colleges 125,448 118,659 6,790

State of Missouri 11,264,140 3,020,460 8,243,681

A more detailed look at the cost-benefit projections is attached to the end of this memo. The first section shows the contributions of each revenue and cost component to the City on an annual basis. The second section shows summary information for impacts on each affected jurisdiction. Sensitivity Analysis

Recognizing that our model depends on a wide variety of assumptions which are subject to change when development occurs, we look at the effects that changing these assumptions would have on our projected impacts. Specific changes that we examine include:

• Increasing the number of new workers by 20% • Increasing worker salaries by 20% • Increasing property values by 20% • Increasing taxable sales by 20% • Increasing the marginal cost factor to 60% (baseline is 35%)

After running each scenario through our projections, we observe that increasing taxable sales by 20% has a significant effect on the City (+15%) and County (+19%), due to their sales tax revenue streams. Increasing property values by 20% helps the smaller jurisdictions that depend on property tax revenues. In percentage terms, these impacts run from 12% to 80%, though these figures are exaggerated due to their very small baseline values. In dollar terms, the largest impacts are for the Developmental Disabilities Fund at just under $500 per year, and the Park Hill School District at approximately $835 per year. Changing the number of new workers and the total payroll does not have significant effects on our calculated impacts. Assuming a 60% marginal cost factor increases the per-capita calculations considerably. This change drives negative impacts to the smaller entities which have very high percentages, but modest dollar figure impacts. For these jurisdictions, the impacts range from $75 per year for senior services up to $450 per year for the library. The exception is the School District, which would see its net impact reduced by $119,440 over 23 years, which is nearly $5,200 annually.


A summary of the impacts under the various scenarios is shown visually in the charts below.

If you have any questions about our assumptions or our analysis, please do not hesitate to contact us. We hope this analysis provides the City with useful information for its decision making and we hope we may be of service again in the future.

Cost-Benefit Analysis

Springsted Incorporated 1 City

City Benefits

Sales Taxes 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Construction 10,017$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ New sales by firm -$ 61,035$ 83,551$ 84,804$ 86,076$ 87,367$ 88,677$ 90,008$ 91,358$ 92,728$ 94,119$ 95,531$ 96,964$ 98,418$ New purchases by firm -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Employee/family retail 4,670$ 6,421$ 6,517$ 6,615$ 6,714$ 6,815$ 6,917$ 7,021$ 7,126$ 7,233$ 7,342$ 7,452$ 7,564$ Total Sales Taxes: 10,017$ 65,705$ 89,971$ 91,321$ 92,691$ 94,081$ 95,492$ 96,925$ 98,379$ 99,854$ 101,352$ 102,872$ 104,416$ 105,982$

Property TaxesProject buildings -$ 8,192$ 10,730$ 10,730$ 11,079$ 11,079$ 11,439$ 11,439$ 11,809$ 11,809$ 12,190$ 12,190$ 12,583$ Project equipment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ M&M/Replacement taxes -$ 343$ 450$ 450$ 464$ 464$ 479$ 479$ 495$ 495$ 511$ 511$ 527$ New residences 165$ 340$ 525$ 721$ 928$ 956$ 985$ 1,014$ 1,045$ 1,076$ 1,108$ 1,142$ 1,176$ Total Property Taxes: 165$ 8,875$ 11,705$ 11,901$ 12,472$ 12,500$ 12,903$ 12,932$ 13,349$ 13,380$ 13,810$ 13,843$ 14,286$

Other RevenuesMiscellaneous direct payments: -$ 6,909$ 9,500$ 9,643$ 9,787$ 9,934$ 10,083$ 10,234$ 10,388$ 10,544$ 10,702$ 10,862$ 11,025$ 11,191$ Revenue from new workers: 4,810$ 6,709$ 6,910$ 7,117$ 7,331$ 7,551$ 7,777$ 8,011$ 8,251$ 8,498$ 8,753$ 9,016$ 9,286$ Revenue from new residents: 1,023$ 1,264$ 1,302$ 1,341$ 1,381$ 1,422$ 1,465$ 1,509$ 1,554$ 1,601$ 1,649$ 1,698$ 1,749$ Total Other Revenues: -$ 12,741$ 17,473$ 17,854$ 18,245$ 18,646$ 19,056$ 19,477$ 19,907$ 20,349$ 20,801$ 21,265$ 21,740$ 22,226$

Total City Benefits 10,017$ 78,611$ 116,319$ 120,880$ 122,837$ 125,199$ 127,048$ 129,304$ 131,218$ 133,552$ 135,533$ 137,947$ 139,998$ 142,495$



City Benefits

Sales TaxesConstructionNew sales by firmNew purchases by firmEmployee/family retailTotal Sales Taxes:

Property TaxesProject buildingsProject equipmentM&M/Replacement taxesNew residencesTotal Property Taxes:

Other RevenuesMiscellaneous direct payments:Revenue from new workers:Revenue from new residents:Total Other Revenues:

Total City Benefits

2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 Total 10-yr Total-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10,017$ 10,017$

99,895$ 101,393$ 102,914$ 104,458$ 106,024$ 107,615$ 109,229$ 110,867$ 112,530$ -$ 2,105,560$ 859,722$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

7,677$ 7,792$ 7,909$ 8,028$ 8,148$ 8,270$ 8,394$ 8,520$ 8,648$ 8,778$ 170,571$ 66,050$ 107,572$ 109,185$ 110,823$ 112,485$ 114,173$ 115,885$ 117,623$ 119,388$ 121,179$ 8,778$ 2,286,149$ 935,789$

12,583$ 12,988$ 12,988$ 13,405$ 13,405$ 13,834$ 13,834$ 14,276$ 14,276$ 14,732$ 271,590$ 98,306$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 527$ 544$ 544$ 562$ 562$ 580$ 580$ 598$ 598$ 618$ 11,384$ 4,121$

1,211$ 1,247$ 1,285$ 1,323$ 1,363$ 1,404$ 1,446$ 1,489$ 1,534$ 1,580$ 25,063$ 7,754$ 14,322$ 14,780$ 14,817$ 15,290$ 15,330$ 15,818$ 15,860$ 16,364$ 16,409$ 16,929$ 308,038$ 110,181$

11,358$ 11,529$ 11,702$ 11,877$ 12,055$ 12,236$ 12,420$ 12,606$ 12,795$ -$ 239,379$ 97,723$ 9,565$ 9,852$ 10,148$ 10,452$ 10,766$ 11,088$ 11,421$ 11,764$ 12,117$ 12,480$ 209,672$ 72,964$ 1,802$ 1,856$ 1,912$ 1,969$ 2,028$ 2,089$ 2,152$ 2,216$ 2,283$ 2,351$ 39,616$ 13,862$

22,725$ 23,237$ 23,761$ 24,298$ 24,849$ 25,414$ 25,992$ 26,586$ 27,194$ 14,831$ 488,667$ 184,549$

144,619$ 147,202$ 149,401$ 152,073$ 154,351$ 157,116$ 159,476$ 162,338$ 164,782$ 40,538$ 3,082,853$ 1,230,519$



City Costs

Costs for Services 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031Miscellaneous direct costs: -$ 6,909$ 9,500$ 9,643$ 9,787$ 9,934$ 10,083$ 10,234$ 10,388$ 10,544$ 10,702$ 10,862$ 11,025$ 11,191$ City costs from new workers: 5,428$ 7,571$ 7,798$ 8,032$ 8,273$ 8,521$ 8,777$ 9,040$ 9,312$ 9,591$ 9,879$ 10,175$ 10,480$ City costs from new residents: 2,447$ 3,024$ 3,115$ 3,208$ 3,304$ 3,404$ 3,506$ 3,611$ 3,719$ 3,831$ 3,946$ 4,064$ 4,186$ Total Costs for Services: -$ 14,784$ 20,095$ 20,556$ 21,028$ 21,512$ 22,008$ 22,517$ 23,039$ 23,574$ 24,123$ 24,686$ 25,264$ 25,857$

Development IncentivesTIF - property: -$ -$ 8,192$ 10,730$ 10,730$ 11,079$ 11,079$ 11,439$ 11,439$ 11,809$ 11,809$ 12,190$ 12,190$ 12,583$ TIF - sales: -$ 30,518$ 41,775$ 42,402$ 43,038$ 43,683$ 44,339$ 45,004$ 45,679$ 46,364$ 47,060$ 47,765$ 48,482$ 49,209$ TIF - earnings: -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Incentives: -$ 30,518$ 49,967$ 53,132$ 53,768$ 54,763$ 55,418$ 56,443$ 57,118$ 58,173$ 58,869$ 59,956$ 60,672$ 61,792$

Total City Costs -$ 45,301$ 70,063$ 73,688$ 74,796$ 76,274$ 77,426$ 78,959$ 80,156$ 81,747$ 82,992$ 84,642$ 85,936$ 87,649$

Net Costs and Benefits to City2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031

Total City Benefits: 10,017$ 78,611$ 116,319$ 120,880$ 122,837$ 125,199$ 127,048$ 129,304$ 131,218$ 133,552$ 135,533$ 137,947$ 139,998$ 142,495$ Total City Costs: -$ 45,301$ 70,063$ 73,688$ 74,796$ 76,274$ 77,426$ 78,959$ 80,156$ 81,747$ 82,992$ 84,642$ 85,936$ 87,649$ Net Benefits/(Costs): 10,017$ 33,310$ 46,257$ 47,193$ 48,041$ 48,924$ 49,622$ 50,345$ 51,062$ 51,804$ 52,541$ 53,304$ 54,062$ 54,846$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Present Value of Net Benefits: 10,017$ 32,028$ 42,766$ 41,954$ 41,065$ 40,212$ 39,217$ 38,257$ 37,310$ 36,397$ 35,495$ 34,625$ 33,766$ 32,938$ Cumulative PV of Net Benefits: 10,017$ 42,045$ 84,811$ 126,765$ 167,830$ 208,042$ 247,259$ 285,516$ 322,826$ 359,223$ 394,718$ 429,343$ 463,109$ 496,047$

Total Abatements & Incentives: -$ 30,518$ 49,967$ 53,132$ 53,768$ 54,763$ 55,418$ 56,443$ 57,118$ 58,173$ 58,869$ 59,956$ 60,672$ 61,792$ PV of Abatements & Incentives: -$ 29,343$ 46,197$ 47,234$ 45,961$ 45,010$ 43,797$ 42,891$ 41,735$ 40,871$ 39,769$ 38,946$ 37,895$ 37,110$



City Costs

Costs for ServicesMiscellaneous direct costs:City costs from new workers:City costs from new residents:Total Costs for Services:

Development IncentivesTIF - property:TIF - sales:TIF - earnings:Total Incentives:

Total City Costs

Net Costs and Benefits to City

Total City Benefits:Total City Costs:Net Benefits/(Costs):

Present Value of Net Benefits:Cumulative PV of Net Benefits:

Total Abatements & Incentives:PV of Abatements & Incentives:

2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 Total 10-yr Total11,358$ 11,529$ 11,702$ 11,877$ 12,055$ 12,236$ 12,420$ 12,606$ 12,795$ -$ 239,379$ 97,723$ 10,795$ 11,118$ 11,452$ 11,796$ 12,149$ 12,514$ 12,889$ 13,276$ 13,674$ 14,085$ 236,626$ 82,344$

4,312$ 4,441$ 4,574$ 4,711$ 4,853$ 4,998$ 5,148$ 5,303$ 5,462$ 5,626$ 94,791$ 33,168$ 26,465$ 27,088$ 27,728$ 28,384$ 29,057$ 29,748$ 30,457$ 31,185$ 31,931$ 19,710$ 570,796$ 213,235$

12,583$ 12,988$ 12,988$ 13,405$ 13,405$ 13,834$ 13,834$ 14,276$ 14,276$ 14,732$ 271,590$ 98,306$ 49,947$ 50,696$ 51,457$ 52,229$ 53,012$ 53,807$ 54,615$ 55,434$ 56,265$ -$ 1,052,780$ 429,861$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 62,531$ 63,684$ 64,445$ 65,633$ 66,417$ 67,641$ 68,449$ 69,710$ 70,541$ 14,732$ 1,324,371$ 528,167$

88,995$ 90,772$ 92,173$ 94,018$ 95,474$ 97,390$ 98,906$ 100,895$ 102,473$ 34,442$ 1,895,166$ 741,402$

2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 Total 10-yr Total144,619$ 147,202$ 149,401$ 152,073$ 154,351$ 157,116$ 159,476$ 162,338$ 164,782$ 40,538$ 3,082,853$ 1,230,519$

88,995$ 90,772$ 92,173$ 94,018$ 95,474$ 97,390$ 98,906$ 100,895$ 102,473$ 34,442$ 1,895,166$ 741,402$ 55,624$ 56,429$ 57,228$ 58,056$ 58,877$ 59,727$ 60,570$ 61,443$ 62,309$ 6,097$ 1,187,687$ 489,117$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 32,121$ 31,333$ 30,554$ 29,804$ 29,063$ 28,348$ 27,643$ 26,963$ 26,291$ 2,473$ 760,640$ 394,718$

528,168$ 559,501$ 590,055$ 619,859$ 648,922$ 677,270$ 704,913$ 731,876$ 758,167$ 760,640$

62,531$ 63,684$ 64,445$ 65,633$ 66,417$ 67,641$ 68,449$ 69,710$ 70,541$ 14,732$ 1,324,371$ 528,167$ 36,109$ 35,361$ 34,407$ 33,694$ 32,785$ 32,105$ 31,239$ 30,591$ 29,765$ 5,976$ 838,791$ 422,808$


Springsted Incorporated 5 Summary10

Benefits City of Parkville Platte County Senior ServicesPlatte County Health Dept

Tri-County Mental Health

Services

Develop. Disabilities Fund

Blind Pension Fund

Mid-Continent Library

Park Hill School District

Metro Community

Colleges

State of Missouri

Sales Taxes: 935,789$ 585,724$ -- -- -- -- -- -- -- -- 2,789,751$ Property Taxes: 110,181$ 10,075$ 8,396$ 13,433$ 16,791$ 21,829$ 5,288$ 52,944$ 911,753$ 39,275$ -$ Income Taxes: -$ -- -- -- -- -- -- -- -- -- 1,002,496$ Other Revenues: 184,549$ 21,631$ 13$ 1,666$ 3,086$ 4,997$ 1,564$ 207$ 34,216$ 5,448$ 670,298$ Total Revenues: 1,230,519$ 617,429$ 8,409$ 15,099$ 19,877$ 26,826$ 6,852$ 53,151$ 945,969$ 44,723$ 4,462,545$

CostsCosts for Services: 213,235$ 68,404$ 883$ 3,156$ 4,082$ 8,316$ 975$ 5,237$ 92,726$ 7,163$ 1,052,033$ Incentives: 528,167$ 270,030$ 7,588$ 12,140$ 15,175$ -$ -$ 47,848$ 839,046$ 35,495$ -$ Total Costs: 741,402$ 338,435$ 8,471$ 15,297$ 19,257$ 8,316$ 975$ 53,085$ 931,772$ 42,658$ 1,052,033$

Net Cost/BenefitPublic Benefits: 1,230,519$ 617,429$ 8,409$ 15,099$ 19,877$ 26,826$ 6,852$ 53,151$ 945,969$ 44,723$ 4,462,545$ Public Costs & Incentives: 741,402$ 338,435$ 8,471$ 15,297$ 19,257$ 8,316$ 975$ 53,085$ 931,772$ 42,658$ 1,052,033$ Net Benefits (Costs): 489,117$ 278,995$ (62)$ (197)$ 620$ 18,510$ 5,877$ 66$ 14,196$ 2,066$ 3,410,512$

Present Value of Public Benefits: 988,452$ 500,949$ 6,614$ 11,903$ 15,680$ 21,173$ 5,405$ 41,837$ 745,515$ 35,267$ 3,623,704$ Present Value of Incentives: 422,808$ 218,400$ 5,974$ 9,564$ 11,954$ -$ -$ 37,703$ 661,229$ 27,967$ -$

Cost-Benefit Summary - 10-year analysisPer-capita impacts calculated at 35% of total average revenues and costs.


Springsted Incorporated 6 Summary23

Benefits City of Parkville Platte County Senior ServicesPlatte County Health Dept

Tri-County Mental Health

Services

Develop. Disabilities Fund

Blind Pension Fund

Mid-Continent Library

Park Hill School District

Metro Community

Colleges

State of Missouri

Sales Taxes: 2,286,149$ 1,397,822$ -- -- -- -- -- -- -- -- 6,769,906$ Property Taxes: 308,038$ 28,161$ 23,468$ 37,548$ 46,936$ 61,016$ 14,906$ 147,988$ 2,536,525$ 109,782$ -$ Income Taxes: -$ -- -- -- -- -- -- -- -- -- 2,569,400$ Other Revenues: 488,667$ 62,170$ 39$ 4,790$ 8,873$ 14,370$ 4,491$ 596$ 97,785$ 15,666$ 1,924,834$ Total Revenues: 3,082,853$ 1,488,154$ 23,506$ 42,338$ 55,808$ 75,386$ 19,396$ 148,584$ 2,634,310$ 125,448$ 11,264,140$

CostsCosts for Services: 570,796$ 196,613$ 2,539$ 9,074$ 11,737$ 23,912$ 2,797$ 15,059$ 265,001$ 20,596$ 3,020,460$ Incentives: 1,324,371$ 649,449$ 20,963$ 33,540$ 41,925$ -$ -$ 132,190$ 2,318,036$ 98,063$ -$ Total Costs: 1,895,166$ 846,063$ 23,502$ 42,614$ 53,662$ 23,912$ 2,797$ 147,248$ 2,583,038$ 118,659$ 3,020,460$

Net Cost/BenefitPublic Benefits: 3,082,853$ 1,488,154$ 23,506$ 42,338$ 55,808$ 75,386$ 19,396$ 148,584$ 2,634,310$ 125,448$ 11,264,140$ Public Costs & Incentives: 1,895,166$ 846,063$ 23,502$ 42,614$ 53,662$ 23,912$ 2,797$ 147,248$ 2,583,038$ 118,659$ 3,020,460$ Net Benefits (Costs): 1,187,687$ 642,091$ 5$ (276)$ 2,147$ 51,474$ 16,599$ 1,336$ 51,273$ 6,790$ 8,243,681$

Present Value of Public Benefits: 1,954,927$ 956,191$ 12,774$ 25,891$ 34,127$ 46,101$ 11,837$ 90,897$ 1,613,511$ 76,730$ 7,149,253$ Present Value of Incentives: 838,791$ 417,309$ 12,848$ 20,566$ 25,709$ -$ -$ 81,087$ 1,422,093$ 60,149$ -$

Cost-Benefit Summary - 23-year analysisPer-capita impacts calculated at 35% of total average revenues and costs.

Public Comments Received by Staff

A public hearing was held at the November 13, 2017 meeting of the Parkville TIF Commission. John Cadey, Attorney with Cady Law Firm, LLC (501 Main St., Platte City, MO 64079) representing the Parkville Special Roads District said that the various taxing districts serve the public. He also stated concerns about the “but for” determination, saying he’d heard that developer John Pepper submitted a plan to the City about seven to eight years ago to develop the site, and believed the proposal was rejected due to opposition from the residents in the area. He asked staff to confirm this. Stephen Lachky, Community Development Director with the City of Parkville, provided a background history of the site and the various proposals submitted to the City over the past 14 years. He explained that preliminary development plans for APEX Plaza were revised four separate times between 2003 and 2009; however, applicants had only conducted initial grading and clearing, and had not proceeded past a final development plan approval or obtained construction permits. Chairman Jim Werner asked if staff could provide any insight as to why construction had not occurred. Stephen Lachky replied that costs for grading and construction in accordance to the City’s Development Code prohibited development. A question was asked if the Homeowners Association (HOA) or any of the residents in the adjacent neighborhood had any input regarding the proposed project. Stephen Lachky stated that staff received an Application for Preliminary Development Plan earlier in the Spring of 2017, which was discussed at two public hearings during the City’s Planning and Zoning Commission meeting, as well as the Board of Aldermen. At the April 11, 2017 meeting, the Planning and Zoning Commission recommended postponing their vote on the application until the following month to allow the developer time to meet with residents and modify their plan based on concerns from the HOA and residents. Stephen Lachky explained how the preliminary plans were amended based on input from residents in order to mitigate their concerns, and re-presented at the following Planning and Zoning Commission meeting. John Cady stated he felt the 23-year length of the TIF request was a long time for the various taxing district entities. He also commented that he’s been a Platte County resident for many years and seen lots of areas develop that others said wouldn’t develop.

Comments from the Tax Increment Financing (TIF) Commission

On November 13, 2017 the Parkville TIF Commission convened, held a public hearing, and considered the application for the first amendment to the Parkville Market Place Tax Increment Financing (TIF) Redevelopment Plan. Below is a summary of discussion and comments from the TIF Commissioners. Jim Werner (Chair), Representative for the City of Parkville Jim Werner asked representatives for CBC Parkville, LLC is they’ve identified a retailer and restaurants for the project area. John Davis with Foresight Real Estate Services, LLC (105 N Stewart Ct., Liberty, MO 64068) said they are in active discussions with tenants and there is a lot of interest in the project. Without revealing their names, he characterized the anchor tenant as a service-oriented, neighborhood retailer and said a couple of restaurant groups have expressed interest in their pad sites. Jim Werner evaluated the pro forma provided in the First Amendment to the Redevelopment Plan and commented that the project appears to be marginally acceptable based on anticipated returns and revenue from the proposed Community Improvement District (CID). He then asked representatives for CBC Parkville, LLC if there’s a number lower than the requested $3,205,613 amount for TIF assistance. Curtis Peterson with Polsinelli law firm (900 W 48th Pl., Kansas City, MO, 64112) responded that he worked very closely with CBC Real Estate and there was no significantly different number that could work for the project. He noted the 30,000+ sq. ft. size of the project, site work and infrastructure costs do not leave a lot of room for mistakes; as well as a large amount of risk dependent on their leases of the proposed buildings on the site. He also noted the developer does not desire to make projects harder than they need to be or ask taxing districts to offer TIF assistance for 23 years if they don’t have to or unless it’s needed. Curtis directed the TIF Commissioners’ attention to the pro forma in Exhibit 8 of the First Amendment to the Redevelopment Plan. He explained how the tables show what the project looks like with public support (i.e., incentives) and without public support and noted that CBC Real Estate would lose a significant amount of money through the development; moreover, would not be able to receive a bank loan in order to start the development. Jim Werner asked if Springsted Incorporated could elaborate more on the revenues side of the costs, such as whether or not the type of retailers for the site would bring in those estimated revenues. Tom Denaway with Springsted Incorporated said that revenues for the project fall into two categories — retail and sales from the pad sites. He said the developer’s cost per square foot assumption fell in line with Springsted Incorporated’s assumption, as well as their estimated vacancy rate. Jim Werner then asked if there is any incentive for the developer to pay down the TIF reimbursement costs faster if the project is approved, to which Curtis Peterson responded how the developer intends to on a “pay as you go” basis. Curtis then elaborated on the large amount of cash needed by the developer for — as well as guaranteed debt to a lender — for the project. He said the more debt CBC Real Estate takes on, the more at risk they are. He also commented how all of the financial risk will be borne by the developer, not the City of Parkville. Jim Werner said he does not see the project going anywhere without financial assistance, and commented that he has no problem with the 23-year request in order to provide a modest return. He said the site looks egregious and is not generating any appreciable tax revenues today, but could be something in the future that generates tax revenues. He said he’s supportive of the project, but said he’d like the Board of Aldermen to weigh the impact of precedent from this project on future developments seeking financial incentives.


Diane Driver, Representative for the City of Parkville Diane Driver asked about why two CID’s are proposed instead of one CID and one Transportation Development District (TDD). Curtis Peterson responded that TDDs are more restrictive in terms of what their revenues can be used for, specifically only for road and sidewalk improvements. Curtis said the developer’s first goal is to complete the road improvements needed for the project (including those residents voiced concerns for during the Planning and Zoning Commission process), and their second goal is to pay down the TIF reimbursement costs faster. He said a CID provides more flexibility to help them achieve both goals. Curtis also said that TDDs require more administrative work than CIDs do. Diane Driver then asked if the $180,000 budgeted for public roadway costs includes improvements for sidewalks along N Melody Lane. John Davis with Foresight Real Estate Services, LLC said that it does, and that this amount was budgeted based on conversations with the City through the preliminary development plan process. He added that, while the Traffic Impact Study did not require these improvements, CBC Parkville, LLC recognized the City’s desire and need to make these improvements. Hilary Murray, Representative for the City of Parkville Hilary Murray was absent with prior notice and recused herself from the meeting due to a conflict of interest. Michael Sobba, Representative for the City of Parkville Michael Sobba asked why is the applicant amending the Parkville Market Place TIF Redevelopment Plan rather than submitting a new plan. Curtis Peterson with Polsinelli law firm said that during initial discussions with the City, they recognized there was already an existing TIF adjacent to the property and that it would be more efficient for them administratively to amend the current plan vs. submitting a new plan. Michael Sobba said he recalls the original 2008 Market Place TIF project to have been an economic activity taxes (EATS) only TIF without any use of payment in lieu of taxes (PILOTS) incentives. He asked if representatives from CBC Parkville, LLC to comment on this. Curtis Peterson said the original 2008 project didn’t get built because the TIF request wasn’t viable enough and the project wasn’t good enough based on the market for development. He added that the Great Recession certainly played a factor; however, noted that CBC Real Estate has done millions of dollars of investment since 2011 and said one could argue that the property could have been flipped already to another developer to complete the project, but hasn’t. Michael Sobba also noted that the Parkville Commons TIF was approved and it has a 23-year TIF timeframe as well. He also said he’s not excited about the 23-year time length of the TIF request for the Market Place TIF project, but said he’d still recommend approval based on staff’s work. Penny Sharp, Representative for the City of Parkville Penny Sharp had no comments. Chris Cline (Secretary), Representative of the City of Parkville Chris Cline asked the representatives for CBC Parkville, LLC if they had more information available regarding the proposed building elevations and landscaping on the site. Stephen Lachky, Community Development Director with the City of Parkville, explained how the developer has preliminary development plans approved for the site and that the City’s


Development Code does not require building elevations and landscape plans to be submitted until the final development plan stage. John Davis with Foresight Real Estate Services, LLC said that CBC Real Estate is deferring building elevations until final development approval, as it would be impossible to retain confidentiality for their tenants on the site. Chris Cline commented that he has concerns about specific items like air conditioning units on top of buildings and their transparency. John Davis added that Foresight Architecture will design the buildings in accordance with Parkville’s Development Code, and anticipates things like rooftop screening and building parapets to be required. Chris said he’d like to see the design when ready to be presented and asked when that point would be. Stephen Lachky responded that the Board of Aldermen’s approval of the preliminary development plans require final development plans to be presented to the Planning and Zoning Commission for approval, and that building plans with renderings, exterior elevations, and landscape plans will need to be presented at that point in time. Chris Cline stated that his only difficulty in the TIF recommendation process is not seeing final development plans and renderings for the site; however, he’s familiar with the quality of work that CBC Real Estate has done in the Kansas City metropolitan area. Chris also said he wouldn’t be as comfortable at this stage in the development process if it was another developer besides CBC Real Estate. He then commented that, while he’d feel more comfortable with more information and architectural details for the final development of the site, he’s confident it will be a good project and has confidence in City staff and the Development Code moving forward to preserve the character and quality of Parkville. Daren Higerd (Vice Chair), Representative for the Platte County Commission Daren Higerd asked the representatives for CBC Parkville, LLC what their intention was with coming up with a 23-year request, and whether or not their request is a hard number or not. Curtis Peterson with Polsinelli law firm responded that it came down to three things — 1) their budget; 2) assumptions for the pro forma; and 3) how to be able to their return up to 10% since it’s a mild return. Curtis added that if the TIF Act allowed for a 24-year request, CBC Parkville, LLC would probably request that in order to get their return up to a reasonable range. He also spoke about the amount of money needed for land acquisition (i.e., transfer of purchase) costs. Daren Higerd then asked a hypothetical question to the TIF Commission: If the application for TIF is not approved, would the property owners want to continue to own an asset that’s underperforming, or would they be willing to chip and see what they could do for the community? He also asked why the City would cover such a large amount for land acquisition in order to get the project started; and said he gets hung up on paying for the overall interest on the development. Daren Higerd said if the site doesn’t development, then Parkville will still continue to exist as it does today and not suffer. Curtis Peterson with Polsinelli law firm responded that the TIF Commissioners need to look at the whole picture including the quantitative benefits, not just the qualitative benefits. He said that taxes are currently a couple $1,000 per year on the whole site as a baseline, as opposed to if CBC Parkville, LLC does their project. Curtis acknowledged there’ll be a period of time with no additional taxes on the properties, but said ultimately at the end of the project there’ll be a payoff for the community in terms of additional taxes. He said that without doing the project, the community will not be doing any far worse, but with the project could be doing much better, whether 12, 15 or 18 years from now. Curtis said that without financial incentives for the project, Parkville would just be seeing a couple $1,000 per year forever. He also added that yes, somebody could construct a building on a portion of the site for a use such as a tire store, but it wouldn’t be the highest and best use for the site as a whole.


Curtis Peterson said the project is not something that the folks at CBC Parkville, LLC could retire on and used a baseball analogy as the project being a “single” for the developers vs. a “home run”. Curtis said there’s just not a lot of room for mistakes considering the site work and infrastructure costs, and a lot of risk on the developer if their leases don’t come through. He then asked a hypothetical question to the TIF Commission: Do the taxing jurisdictions believe that somebody other than CBC Real Estate can come along in the foreseeable future and do a project of this scale without asking for public incentives, or is this our best shot? He stated that CBC Real Estate has a great anchor tenant and tenants for the site, and believes the project will be something that Parkville will be proud of. Rennie Robbins, Representative for the Platte County Commission Rennie Robbins asked representatives of CBC Parkville, LLC if they had looked into acquiring the corner residential property (6410 Melody Ln.) for their project. John Davis with Foresight Real Estate Services, LLC replied that the property is currently a rental investment property and was not needed for their project. Rennie Robbins had questions relative to stormwater management and detention on the site. She was curious if the City or County had reviewed any stormwater management plans in detail. Stephen Lachky, Community Development Director with the City of Parkville, responded that a Preliminary Micro Stormwater Drainage Study has been submitted and reviewed by staff as part of CBC Real Estate’s preliminary development plan approval process. He added that a condition of the Board of Aldermen’s approval was for a Final Micro Stormwater Management Study to be submitted to the City for review, and that the study include details and calculations for stormwater detention, treatment and improvements. Stephen pulled up site, grading and utility plans for CBC Real Estate at APEX Plaza on the projector screen for the TIF Commissioners to see. Rennie Robbins then asked specific questions related to stormwater detention on the site, including downhill seepage from the basins and contingency plans in case there’s overflow. John Davis said their professional engineers have done hydraulic analyses on their plans and that all of the detention basis are designed in accordance with American Public Works Association (APWA) standards to hold certain rainfall events. He added that these are nationwide standards that will be met on the site, and in some circumstances exceeded. Jeanette Cowherd, Representative for the Park Hill School District Jeanette Cowherd said she has concerns about the 23-year TIF assistance request, and that the Park Hill School District has not dealt with such a long request in any other City or for any other project. She added that the Park Hill School District Board has a resolution that was passed in 2002 stating that the school district will not support a request exceeding 50% of real property taxes or longer than 10 years. She said the school district would lose a substantial amount of money out of the $3,205,613 TIF assistance request. Jeanette Cowherd said that she appreciated representatives from CBC Real Estate meeting with the school district and said the district works often with the economic development councils (EDCs) and that they’d like to work together with the developer, but that the request is too much of an ask for them. She said even the City of Kansas City, Missouri does not have any projects that request 100% of real property taxes being captured for TIF over 23 years. She, along with other members of the TIF Commission, asked if there are any other financing options available, and what happens if the TIF is paid off early.


Paul Kelly (Treasurer), Representative for the Park Hill School District Paul Kelly asked representatives of CBC Parkville, LLC what the relationship is between the “Net Total TIF to Developer” column on their revenues table, and the “Net Present Value (NPV)” costs. Curtis Peterson with Polsinelli law firm replied that the “Net Total TIF to Developer” costs ($5,916,893) is the gross amount of TIF that could be generated over 23 years. He said the NPV ($2,883,480) is the difference between the $5.9 million amount and the developer’s requested amount plus interest. Paul Kelly asked if Springsted Incorporated plugged all of CBC Parkville, LLC’s pro forma numbers into a spreadsheet to verify the math is correct, or if they actually verified their assumptions for the estimates. Tom Denaway with Springsted Incorporated replied that his firm actually goes through all of the developer’s assumptions and inputs to verify they’re reasonable or not. He elaborated that they use up-to-date RSMeans building construction cost data, and that CBC Parkville, LLC’s numbers line up with those averages. He added that if Springsted Incorporated identified any outliers, they’d call them out and present a modified pro forma to the TIF Commission, but they did not find any. Paul Kelly asked what happens to the original Market Place TIF project from 2008 if the TIF Commission approves the First Amendment to the Redevelopment Plan. Chris Williams, City Attorney with the City of Parkville, said there’s no impact since this proposal is for a new project area. He added that the developers of the original project are still bound by the plan approved in 2008, and if they desired modifications to that TIF plan they would have to come before the TIF Commission for approval; however, it’s set to expire on February 19, 2018. Paul Kelly asked City staff what happens if the TIF outperforms and we have a maximum cap in place regarding the amount of money that can go back to the developer. Chris Williams said that once the TIF is paid off, the project is done. He added that the City will have an agreement in place with the developer, which is standard for cities approving TIF projects. Chris said that the First Amendment to the Redevelopment Plan details this. Paul Kelly then asked representatives for CBC Parkville, LLC about the amount of interest shown on their pro forma, and whether or not the developer would still be collecting interest over the 23-year timeframe even if the TIF payoff doesn’t take the full 23 years. Curtis Peterson with Polisnelli law firm said that no additional interest would be collected once the project is complete. Paul asked City staff to look into the approved TIF district across the street for the Parkville Commons, whether or not it’s a successful project, and if precedents are being set that are different compared to the Parkville Commons TIF. Lastly, Paul Kelly said he has faith in City staff, CBC Real Estate’s quality of work, and that his vote is not in any way a reflection of his lack of confidence in the project. Jim Staley, Representative for All Other Taxing Districts Jim Staley referenced the developer’s estimated rate of return with and without public incentives and asked Tom Denaway with Springsted Incorporated if this range is too large or not. Tom Denaway replied that the range is merely financial information and doesn’t tell the project’s level of importance in a community. He added that this information is based on reasonable assumptions and just shows how the project would exist with public incentives vs. without public incentives. Jim Staley also noted how the projected TIF reimbursements account for 35% of the developer’s costs and asked if that number was high for a project seeking financial incentives. Tom Denaway acknowledged that the percentage is on the higher end compared to other projects; however, said the number is actually lower when considering the Net Present Value (NPV), which is a lot more in line with what Springsted Incorporated sees in other TIF projects.


Curtis Peterson with Polsinelli law firm commented that the original 2008 Market Place TIF project across the street had a higher percentage of incentives requested compared to the total cost of the project. Jim Staley asked Stephen Lachky, Community Development Director with the City of Parkville, if the City has any sort of development policy that details the amount of financial assistance or types of projects the City wants to provide. Stephen replied that he’s not aware of a specific policy, but mentioned the Board of Aldermen has a Strategic Planning Workshop retreat each year to identify specific projects and initiatives they’d like to see completed. He also noted the City’s adopted Parkville Master Plan which contains sub-area plans, as well as corridor plans that the City has adopted. Jim Staley then asked if City staff could explain the $239,379 “CAP COST PMT TO CITY” column on the TIF revenues table on Exhibit 5 of the First Amendment to the Redevelopment Plan. Chris Williams, City Attorney with the City of Parkville, said it pertains to the Parkville Special Road District. He elaborated that Platte County imposes county-wide transportation tax, and then distributes that funding back to its cities via a formula in order to do capital transportation projects. He added that Platte County’s policy states that when a TIF project is approved, the County subtracts the TIF amount (i.e., the 50% of real property taxes that’s being captured by the TIF) from the annual allocation that’s distributed to the City. The “CAP COST PMT TO CITY” is a way for these costs to be repaid back to the City annually for capital transportation projects so that the City is not taking a loss. Jim Staley said he feels like the policy is a way for Platte County to impose a deduction on cities for having TIF projects, and that the City is making up for these lost funds by having it provided by the other taxing jurisdictions via the TIF. Jim Staley said that one of the misconceptions for the “but-for” determination and analysis is that it’s specifically for this project and not for any other projects that could potentially be done on the site. He also said that TIF assistance sets up different reward structures between sales tax and property tax components. He then asked a hypothetical question to the TIF Commission: Is there a better site for the developers that’s available that wouldn’t affect the taxing districts as much? Jim said that he’s aware of the work of CBC Real Estate and that they are great partners, but asked the City if there’s an ability to go beyond the 50% local and economic activity taxes (EATS) to help pay off the 23-year TIF faster, which would provide more taxes back to the taxing districts. Conclusion At the conclusion of the meeting, it was moved by Commissioner Sobba and seconded by Commissioner Sharp to approve Resolution No. TIF17-01, a resolution recommending to the Board of Aldermen approval of the First Amendment to the Redevelopment Plan. Ayes by roll call vote: Jim Werner, Diane Driver, Michael Sobba, Penny Sharp, Chris Cline, Daren Higerd, and Rennie Robbins. Jeanette Cowherd, Paul Kelly, and Jim Staley opposed the motion. The motion passed by a vote of 7-3.

Chris Cline,

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