board meeting agenda template - city garden · 2019-09-10 ·...

City Garden Montessori School

Minutes

Annual Meeting of the Board of Directors

Date and TimeWednesday June 5, 2019 at 6:30 PM

Conference Line InfoPhone number: (605)468-8013Access code: 797536#

Directors PresentA. Beasley, A. Nickrent, A. Tillman, D. Desai-Ramirez, D. Smith, L. Fathman, S. Deuanephenh, S.Harris

Directors AbsentC. Schell, J. Sharp

Guests PresentA. Hemphill, C. Huck, D. Blank, D. Fox, J. Achtenberg, N. Evans, S. Sanchez

I. Opening Items

A. Record Attendance and Guests

B. Call the Meeting to OrderD. Smith called a meeting of the board of directors of City Garden Montessori School toorder on Wednesday Jun 5, 2019 @ 6:30 PM.

C. Mission StatementThe statement was read by Sysco.

D. Introductions and Public CommentNone

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Approved September 5, 2019

E. Approval of Consent AgendaL. Fathman made a motion to approved the Consent Agenda.A. Nickrent seconded the motion.The board VOTED unanimously to approve the motion.

II. Updates and Items for Discussion

A. Development UpdateDue to the successes of the Gala, the Charidy campaign, and obtaining grants, we willsurpass our fundraising goal this FY.

B. Academic Year End ReviewA copy of the presentation with all links, will sent to board members. The "MontessoriAssessment Playbook" will be made available to board members who wish to read thepublication.

III. Action Items

A. April 2019 FinancialsA. Beasley made a motion to approve the April 2019 Financials.S. Harris seconded the motion.The board VOTED unanimously to approve the motion.

B. Approval of FY20 BudgetS. Harris made a motion to approve the FY2020 budget.A. Nickrent seconded the motion.The board VOTED unanimously to approve the motion.

IV. Governance and Work Plan/Goals Update and Discussion

A. Renewal - Anthony BeasleyS. Deuanephenh made a motion to renew the board membership of Anthony Beasley foranother three-year term.L. Fathman seconded the motion.The board VOTED unanimously to approve the motion.

B. Renewal - Sysco DeuanephenhA. Tillman made a motion to renew the board membership of Sysco Deuanephenh foranother three-year term.A. Beasley seconded the motion.The board VOTED unanimously to approve the motion.

C. Renewal - Terrence HarrisTerrence Harris resigned from the board before the vote could be taken. Sysco will reach outto him to ask if he would like to continue to serve on the Finance Committee.

D. Renewal - Donna SmithA. Tillman made a motion to renew the board membership of Donna Smith for another three-year term.S. Harris seconded the motion.The board VOTED unanimously to approve the motion.The board urged the Executive Committee to assess Donna's board work load periodically inorder to provide assistance from other board members on projects.


City Garden Montessori School - Annual Meeting of the Board of Directors - Minutes - Wednesday June 5, 2019 at 6:30 PM


E. Membership - Jesse DixonS. Deuanephenh made a motion to approve the board membership of Jesse Dixon for athree-year term to begin on July 1, 2019.A. Beasley seconded the motion.The board VOTED unanimously to approve the motion.

F. Slate of Board OfficersDavid Desai-Ramirez would like to continue his role of Vice-Chair, and was duly added to theslate of board officers for the vote.A. Beasley made a motion to approve the slate of board officers as follows: Donna Smith,Chair; David Desai-Ramirez, Vice-Chair; Sysco Deuanephenh, Treasurer; Liz Fathman,Secretary.A. Nickrent seconded the motion.The board VOTED unanimously to approve the motion.

G. Discussion and Review of 2018-19 Board Goals/Work Plan

V. Other Business

A. Questions and CommentsAndrea Nickrent is resigning her board membership as of June 30, 2019 due to a jobchange. She has accepted a position at the Naples Botanical Garden in Florida. The boardwould like to thank Andrea for her service, especially her leadership while chairing theDevelopment Committee.

Faybra offered a fitting quote from Maria Montessori:

“We must guide humanity itself, guide it with patience and confidence across all planes ofeducation. We must present everything before them; the school, culture, religion, the worlditself. We must help [students] to develop within themselves that which make them capableof understanding.It is not merely words, it is a labor of education. This will be a preparationfor peace- for peace cannot exist without justice and without a humanity endowed with strongpersonality and conscience.”

B. Reflection: Board AgreementsEach attendee was asked to choose one of the agreements that was exhibited by the groupthis evening. The following were selected:

• Stay open to different perspectives and approaches• Show up as authentic and as we are - 2x• Come prepared to meetings - 2x• Say what we mean• Ask hard questions - 2x• Have fun• Push for clarity• Use time effectively• Actively listen to one another• Stay committed to the mission of CGMS• Have hard conversations when they’re needed - 2x




C. Included in Packet as Reading Materials

VI. Closing Items

A. Adjourn to Closed Session - Requires Roll Call VoteL. Fathman made a motion to adjourn to a closed session to discuss real estate andpersonnel matters.A. Nickrent seconded the motion.The board VOTED unanimously to approve the motion.

Roll CallD. Smith AyeS. Deuanephenh AyeC. Schell AbsentS. Harris AyeA. Nickrent AyeA. Beasley AyeD. Desai-RamirezAyeJ. Sharp AbsentA. Tillman AyeL. Fathman Aye

B. Adjourn MeetingThere being no further business to be transacted, and upon motion duly made, secondedand approved, the meeting was adjourned at 9:01 PM.

Respectfully Submitted,D. Fox





Minutes

Board of Directors

Date and TimeWednesday May 1, 2019 at 6:30 PM


Directors PresentA. Beasley, A. Nickrent, C. Schell (remote), D. Smith, J. Sharp, L. Fathman, S. Deuanephenh, S.Harris, T. Harris

Directors AbsentA. Tillman, D. Desai-Ramirez

Directors Arrived LateA. Beasley

Directors Left EarlyJ. Sharp

Guests PresentC. Huck, D. Blank, D. Fox, N. Evans, S. Sanchez

I. Opening Items


B. Call the Meeting to OrderD. Smith called a meeting of the board of directors of City Garden Montessori School toorder on Wednesday May 1, 2019 @ 6:33 PM.

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Approved June 5, 2019

C. Mission Statement

D. Introductions and Public CommentNone

E. Approval of Consent AgendaA. Nickrent made a motion to approve the Consent Agenda.L. Fathman seconded the motion.The board VOTED unanimously to approve the motion.

F. Adjourn to Closed Session - Requires Roll Call VoteT. Harris made a motion to adjourn to Closed Session.S. Deuanephenh seconded the motion.The board VOTED unanimously to approve the motion.

Roll CallA. Tillman AbsentA. Beasley AyeD. Desai-RamirezAbsentJ. Sharp AyeS. Deuanephenh AyeS. Harris AyeD. Smith AyeA. Nickrent AyeL. Fathman AyeC. Schell AyeS. Sanchez arrived late.A. Beasley arrived late.

G. Convene Closed Session and Reconvene Open MeetingS. Deuanephenh made a motion to convene Closed Session and reopen Public Session.T. Harris seconded the motion.The board VOTED unanimously to approve the motion.J. Sharp left early.

II. Action Items

A. March 2019 FinancialsA. Nickrent made a motion to approve the March 2019 Financials.A. Beasley seconded the motion.The board VOTED unanimously to approve the motion.

B. Update of FY20 BudgetThere were no changes to the preliminary budget that was previously approved. The finalbudget will be presented to the board for approval during the June meeting.

C. Approval of 2017-18 Form 990A. Nickrent made a motion to approve the 2017-18 990 Form for filing after non-substantiverevisions are incorporated into the document.T. Harris seconded the motion.The board VOTED unanimously to approve the motion.

III. Updates and Items for Discussion

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City Garden Montessori School - Board of Directors - Minutes - Wednesday May 1, 2019 at 6:30 PM


A. Development Update

• The results of the Charidy Campaign, as well as the YTD totals were shared• The search to fill the new position of Chief Development Officer has begun

B. Board on Track - Updates on Board Assessment and ED evaluation Process

C. Discussion of Term Renewals for Board MembersAnthony Beasley, Sysco Deuanephenh, Terrence Harris and Donna Smith have indicatedthat they would like to serve new terms. The board will vote on this at the June meeting.

D. August Board Retreat

• Charter Board Partners will be the facilitator• The following topics will be addressed:

• Board Evaluation• Recruitment and Succession Planning• 2019-20 Board Work Plan• More to follow once Donna and Christie have had a chance to plan with thefacilitator

• Most board members who indicated that they would be available August 16-17 arewilling to stay overnight at a location TBD

IV. Other Business

A. Questions and CommentsNone

B. Reflection: Board AgreementsReflections (of Closed Session work)

• The group handled the arduous session well. There was a lot to take in, and many goodquestions were asked.

• The board should be commended for staying committed to the mission of CGMS andit's strategic plan

• Everyone was present and stayed on task• Room was created and encouraged for multiple voices• We pushed for clarity• We said what we meant and it was great to have that space• We asked good questions


V. Closing Items

A. Adjourn MeetingT. Harris made a motion to adjourn the meeting.L. Fathman seconded the motion.The board VOTED unanimously to approve the motion.There being no further business to be transacted, and upon motion duly made, secondedand approved, the meeting was adjourned at 9:45 PM.

Respectfully Submitted, D.Fox


City Garden Montessori School - Board of Directors - Minutes - Wednesday May 1, 2019 at 6:30 PM



Minutes

Board of Directors

Date and TimeWednesday April 3, 2019 at 6:30 PM


Directors PresentA. Beasley, A. Tillman, C. Schell, D. Desai-Ramirez, D. Smith, J. Sharp, S. Deuanephenh,S. Harris, T. Harris

Directors AbsentA. Nickrent, L. Fathman

Guests PresentA. Hemphill, C. Huck, D. Fox, J. Achtenberg, N. Evans, S. Sanchez

I. Opening Items


B. Call the Meeting to OrderD. Smith called a meeting of the board of directors of City Garden MontessoriSchool to order on Wednesday Apr 3, 2019 @ 6:35 PM.

C. Introductions and Public CommentNone

D. Approval of Consent AgendaS. Harris made a motion to Approved the Consent Agenda.A. Beasley seconded the motion.


Approved May 1, 2019

The board VOTED unanimously to approve the motion.

II. Presentations

A. Academic Accountability 101The board thanked Jesse Dixon and Shanika Harris for a thorough and thought-provoking presentation. It was requested that the PPT be shared with the group.

B. City Garden Foundation DiscussionOur first attempts to outline the options were not as expected. We will regroupand present to the board at the May meeting.


A. Development UpdateThe Gala Revenue and Expense report was shared. Our expected Gala revenue is$244,942, with expenses estimated at $58,926.Christie introduced the Charidy Campaign and asked for the board's help to makeit a success.

B. Board on Track - Updates on Board Assessment and ED evaluation ProcessThe board assessment is completed and will be shared with the members soon.The ED evaluation is in progress and will be posted to Board on Track for themembers to provide feedback.

IV. Action Items

A. January 2019 FinancialsA. Tillman made a motion to approve the January Financials.A. Beasley seconded the motion.The board VOTED unanimously to approve the motion.

B. February 2019 FinancialsA. Tillman made a motion to approve the February financials.A. Beasley seconded the motion.The board VOTED unanimously to approve the motion.

C. FY19 Budget RevisionA. Beasley made a motion to approve the FY19 Budget Revision.T. Harris seconded the motion.The board VOTED unanimously to approve the motion.The board reviewed the YTD revenue and expenses, including the Strategic Planportion.

D. Review of Updated FY20 BudgetThe board reviewed the draft of the budget for next year, including the StrategicPlan aspect.

V. Other Business

A. Questions and Comments

B. Reflection: Board Agreements


City Garden Montessori School - Board of Directors - Minutes - Wednesday April 3, 2019 at 6:30 PM


At the beginning of the meeting, it was requested that we add the MissionStatement to our agenda to keep it top of mind. Also, another board agreementwas suggested that we should ensure that there is clarity regarding the purposeof each discussion and the end result required.


VI. Upcoming Events and Initiatives

A. Dates and Times for this Month's Committee Meetings

B. Dates and Times for Events and Other Items of InterestChristie informed the group that the State Board of Education, at the request ofthe State Superintendent, will be touring the school on April 15 at 2:30.Next year, we will be hosting a Fellow of the Opportunity Trust.With the addition of the CAO, TOT Fellow, and perhaps another administrativeaide, we are needing temporary office space for some of the Executive Adminteam, hopefully free or at little cost.

VII. Closing Items

A. Adjourn to Closed Session - Requires Roll Call VoteD. Smith made a motion to convene to closed session, Citing Missouri Statutes610.021.2 and 610.021.3.A. Beasley seconded the motion.The board VOTED unanimously to approve the motion.

Roll CallJ. Sharp AyeD. Smith AyeD. Desai-RamirezAyeS. Harris AyeA. Beasley AyeT. Harris AyeC. Schell AyeA. Tillman AyeL. Fathman AbsentA. Nickrent AbsentS. Deuanephenh AyeAt 8:00 PM

B. Reconvene Public MeetingAt 10:02 PMThe board discussed and agreed with regard to the FY 2020 budget that it wasgoing to accept administration’s recommendation regarding calibrating salariesover a 3 year period to align with the new Compensation Policy; and to changethose job titles that need to change accordingly, effective July 1.

C. Adjourn MeetingD. Desai-Ramirez made a motion to adjourn the meeting.T. Harris seconded the motion.The board VOTED unanimously to approve the motion.There being no further business to be transacted, and upon motion duly made,seconded and approved, the meeting was adjourned at 10:03 PM.

Respectfully Submitted,D.Fox


City Garden Montessori School - Board of Directors - Minutes - Wednesday April 3, 2019 at 6:30 PM



Minutes

Board of Directors

Date and TimeWednesday February 6, 2019 at 6:30 PM

Directors PresentA. Nickrent, C. Schell, D. Smith, L. Fathman, S. Deuanephenh, S. Harris

Directors AbsentA. Beasley, A. Tillman, D. Desai-Ramirez, J. Sharp, T. Harris

Guests PresentA. Hemphill, B. Sweeny, C. Huck, D. Blank, D. Fox, N. Evans, P. Hurst

I. Opening Items


B. Call the Meeting to OrderD. Smith called a meeting of the board of directors of City Garden MontessoriSchool to order on Wednesday Feb 6, 2019 @ 6:30 PM.

C. Introductions and Public CommentNo public comment.

II. Action Items

A. Approval of Consent AgendaL. Fathman made a motion to Accept the agenda and approve the minutes fromthe December meeting.S. Deuanephenh seconded the motion.The board VOTED unanimously to approve the motion.


Approved April 3, 2019

B. December 2018 FinancialsS. Harris made a motion to Approve the December 2018 financials.C. Schell seconded the motion.The board VOTED unanimously to approve the motion.

C. Approval of Preliminary FY20 BudgetA. Nickrent made a motion to Approve the preliminary FY20 budget.L. Fathman seconded the motion.The board VOTED unanimously to approve the motion.

D. Talent Philosophy/Compensation Manual PlanS. Harris made a motion to Approve the Talent Philosophy/Compensation Plan.S. Deuanephenh seconded the motion.The board VOTED unanimously to approve the motion.This is a living, breathing document that the board will review at least every twoyears, perhaps more often in the beginning.


A. Development UpdateTheresa Fleck (LBH) distributed a document titled "You Lead the Way! 10 Stepsto Help the Board Work an Event Successfully".Christie will send all board members the Recruitment One-Pager.

B. Board on Track - Updates on Board and ED evaluation ProcessDonna urged all board and staff members, if they have not already done so, tocomplete their board and ED assessments.

IV. Other Business

A. Questions and Comments

B. Reflection: Board AgreementsTwo additions will be made to the Board Agreements document:

• Use time effectively• Have fun


V. Closing Items

A. Adjourn to Closed Session - Requires Roll Call VoteC. Schell made a motion to move to closed session to discuss real estate matters610.021.2.S. Deuanephenh seconded the motion.The board VOTED unanimously to approve the motion.

Roll CallS. Deuanephenh AyeJ. Sharp AbsentA. Beasley AbsentL. Fathman AyeA. Tillman Absent


City Garden Montessori School - Board of Directors - Minutes - Wednesday February 6, 2019 at 6:30 PM


S. Harris AyeD. Desai-RamirezAbsentA. Nickrent AyeD. Smith AyeT. Harris AbsentC. Schell Aye

B. Adjourn MeetingThere being no further business to be transacted, and upon motion duly made,seconded and approved, the meeting was adjourned at 8:40 PM.

Respectfully Submitted,D. FoxS. Deuanephenh made a motion to adjourn the meeting.L. Fathman seconded the motion.The board VOTED unanimously to approve the motion.


City Garden Montessori School - Board of Directors - Minutes - Wednesday February 6, 2019 at 6:30 PM


1618 Tower Grove Ave, St Louis, MO 63110 Telephone: 314-664-7646 Email Address: [email protected]

KEY: + Materials Attached, @ Materials will be distributed at meeting Approved February 6, 2019

Board of Directors Meeting Minutes

Date and Time: January 9, 2019 at 6:30 pm Location: Conference Room ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Board Members in attendance: Donna Smith| Anthony Beasley | David Desai-Ramirez | Sysco Deuanephenh| Liz Fathman Shanika Harris | Terrence Harris (via phone) | Andrea Nickrent | Jarrod Sharp | Tony Tillman Board Members not in attendance: Claire Schell Emeritus in attendance: Joel Achtenberg Staff Members in attendance: Christie Huck | Nicole Evans | David Blank | Debra Fox | Faybra Hemphill | Bob Sweeny Presenters/Guests: Theresa Fleck, Steve Sanchez

The mission of City Garden Montessori is to redefine education by developing the whole child in an excellent, inclusive, Montessori school; to reimagine community by creating spaces and systems that help to restore our collective humanity; and to reinvigorate our

world by creating a culture in which individuals and communities thrive without disparities or barriers to success.

I. Welcome and Call to Order – Donna Smith 6:30 PM Board Agreements

II. Introductions and Public Comment - NoneIII. Approval of Consent Agenda (Agenda, Minutes) + - Approved by vote, with change M-SH/2-AB

to amend the agenda by moving the Academic Update to Item XI (M-AN/2-SH) IV. LBH Development Update – Andrea Nickrent

6:40 a. Development Dashboard +b. Gala

i. The number of tables has been increased to 40 this yearii. We need $25-30K in sponsorships to meet our goal – please follow up/check

in with Bob about your roleiii. Christie has the list of table sponsors and will be in touch with members

about strategic invitees to board tablesiv. Expect call/contact from Bob within the next 7 days about Gala participation

V. Action Items a. Financials – Sysco Deuanephenh

i. November 2018 Financials + - Approved by vote M-DDR/2-LF VI. Items for Discussion

a. Updatesi. Board on Track

• Members will receive an invitation to join by next week• Please complete your assessment section immediately• It was recommended that we add the Academic Excellence

Committee as a board committee, with the CAO serving as staffliaison

ii. CAO Search• Moving forward with Edgility, we are in the process of finalizing the

contract and getting started with the search• Christie and Donna will meet with Edgility to determine the timeline

and process• The plan is to hold interviews in March and make a decision in April,

with a July 1 start date


KEY: + Materials Attached, @ Materials will be distributed at meeting Approved February 6, 2019

b. Compensation Manual and Plan – any remaining questions, concerns, changes, ahead of February vote

i. Shanika, David (D-R), and Donna will arrange a call with Lauren to get answers about the comparables used and any other concerns

ii. Please send questions to Donna by Monday, January 14, and she will forward them to Shanika and David in preparation for the call

iii. Additionally, it was stated that: • Deployment of the plan will go through a greenlighting process • The board should be comfortable with what is drafted and revisit

the plan as often as needed to stay that way • David Blank and Sysco will be meeting to review the financial

ramifications of the different scenarios and will share their review with the board

• Fundraising for the Strategic Plan enters into the mix as well c. Parent Communication Sessions +

i. A request was made that 2-3 board members attend each of the parent forums planned

ii. Details about forum dates will be made available as soon as they are scheduled

VII. Included in Board Packet as reading material + a. Executive Director report b. Board work plan – January 2019 update c. Strategic plan timeline – January 2019 update d. Updated Board Meetings and Event Schedule

VIII. Upcoming Events and Initiatives • 1/8 – Governance Committee Meeting, 8:30 AM • 1/11 – City Garden Stakeholders Social , 6:30 to 8:30 PM • 1/16 – Finance Committee Meeting, 5:30 PM • 1/16 – Development Committee Meeting, 7:00 PM • 1/17 – Building and Grounds Committee Meeting, 9:00 AM • 1/17 – ABAR Committee Meeting, 6:00 PM • 1/21 – MLK Day Community Event, Time TBD • 1/25 – Principal’s Coffee, 8:45 AM • 2/2 – Junior High Pancake Breakfast, 9:00 AM • 3/2 – City Garden GALA, 6:00 PM

IX. Questions and Comments – The next Board Meeting is February 6, 2019 at 6:30 PM. There is no meeting in March.

X. Academic Update – Nicole Evans XI. Reflection Re: Board Agreements

a. What we did well b. What we need to improve upon for the next meeting

XII. Closed Session 610.021.2- Motion at 7:45 PM to discuss real estate matters M-SD/2-AB Roll Call vote Donna Smith - Yea | Anthony Beasley - Yea | David Desai-Ramirez - Yea | Sysco Deuanephenh - Yea | Liz Fathman - Yea Shanika Harris - Yea | Terrence Harris - Yea | Andrea Nickrent - Yea | Jarrod Sharp - Yea | Tony Tillman - Yea

XIII.Adjournment _______________________________________________________________________________________ Visitors: None


Date and Time: December 5, 2018 at 6:30 pm Location: Conference Room

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Board Members in attendance: Donna Smith| David Desai-Ramirez | Sysco Deuanephenh| Liz Fathman Shanika Harris | Terrence Harris | Andrea Nickrent | Claire Schell via phone| Jarrod Sharp Emeritus: Joel Achtenberg | Pat Hurst Board Members absent: Anthony Beasley, Tony Tillman Staff Members in attendance: Christie Huck via phone | Nicole Evans | David Blank | Debra Fox | Faybra Hemphill | Bob Sweeny Presenters/Guests: Steve Sanchez



I. Welcome and Call to Order – Donna Smith II. Introductions and Public Comment - None

III. Approval of Consent Agenda (Agenda, Minutes) + Approved by vote M-LF/2-SH IV. Development Update – Andrea Nickrent

a. Development Dashboard + b. Updates

i. If you have not sent Bob your “Making Connections” worksheet, please do so soon ii. The Giving Club materials were shared and board reminded to contact Bob if they have

potential donors they would like us to reach out to iii. The board is asked to please complete your Gala sponsorship assignments by

December 14 iv. Bob is the point person to coordinate asks to organizations where board members

have contacts v. General feedback from thank you calls has been positive; with some recipients

commenting that it is nice to be called and NOT asked for money V. Academic progress and how to evaluate and understand student outcomes – Nicole Evans

a. The data compiled from three sources i. Bellwether’s assessment during the strategic planning process

ii. Attuned assessment and recommendations iii. MAP and NWEA Test results

b. Our response i. Develop a strong January to May Action Plan

ii. Communication with parents regarding lower MAP scores and what we are doing to address the matter, to occur after the results are published in January or February

iii. Continue to keep the board updated on the impact of the plan • A follow up report in the spring regarding the steps taken • The pre-and post-data regarding student performance • Explanations on understanding the data and how the staff is using it to inform

their teaching iv. Provide the board with concise talking points

VI. Follow up from Board Agreements Discussion + – Claire Schell a. The agreements were accepted as presented

Approved January 9, 2019

b. A primary focus should be the relationship building aspect c. We will laminate the list to make it present in every board meeting and add five minutes at the

end of the meeting to assess: i. What we did well

ii. What we need to improve upon for the next meeting VII. Action Items

a. Executive Director and Board Evaluation – Board on Track Approved by vote, delegating authority to the Board Chair to enter into a one-year contract after obtaining at least one positive reference and inquiring if the tool can be used for committee work M-DDR/2-AN

b. Financials – Sysco Deuanephenh i. October 2018 Financials + Approved by vote M-DDR/2-SH

ii. Budget Revision + Approved by vote M-DDR/2-AN iii. FY2018 Audit + Approved by vote M-SH/2-LF

VIII. Items for Discussion a. Strategic Plan Update

i. CAO Search RFP update + • Two firms are being considered • The board is asked to review the proposals and send feedback to Donna and

Christie by December 10 • A team consisting of Donna, Anthony, Jarrod, Sysco and Christie will take the

lead • A special call on December 20 at 12:00 PM is scheduled to approve awarding

the contract ii. Communications with parents +

• The board requested that sharing the Strategic Plan with parents be mindful of the timing of the announcement of the MAP scores

• It was requested that board members be present at all three January information sessions, with a goal of at least 3 board members at each meeting

IX. Included in Board Packet as reading material + a. November meeting minutes from ABAR, Building and Grounds, and

Governance committees b. Updated Board Meetings and Event Schedule

X. Upcoming Events and Initiatives • 12/ 8 Board and Staff Winter Party, 6:30 PM at City Garden • 12/21 Primary Winter Concert, 10 AM, with Stewardship reception afterwards • 12/24 to 1/4/2019 Winter Break

XI. Questions and Comments – The next board meeting will be held on January 9th at 6:30 PM. Calendar invitations have been sent.

XII. Adjournment at 8:40 PM ________________________________________________________________________________________

Visitors: None

Approved January 9, 2019


KEY: + Materials Attached, @ Materials will be distributed at meeting Approved 12.5.2018


Date and Time: November 7, 2018 at 6:30 pm Location: Conference Room

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Board Members in attendance: Donna Smith| Anthony Beasley | Sysco Deuanephenh| Liz Fathman Shanika Harris | Andrea Nickrent | Claire Schell| Jarrod Sharp Emeritus: Joel Achtenberg, Pat Hurst Staff Members: Christie Huck | Nicole Evans | David Blank | Debra Fox | Faybra Hemphill | Bob Sweeny Presenters/Guests: Theresa Fleck, Steve Sanchez



I. Welcome and Call to Order – Donna Smith

II. Introductions and Public Comment We welcome Pat Hurst back into the fold in the role of Emeritus

III. Approval of Consent Agenda (Agenda, Minutes) + Approved by vote with change in agenda of order of presentation M-AB/2-CS

IV. LBH Development Update – Theresa Fleck a. A recap about philanthropy that was first presented in August b. The “Making Connections” worksheet was distributed, and asked to be completed and

sent to Bob V. Leadership Reports - Principal Report – Nicole Evans +

a. Review of the Programmatic Planning Meeting Report that was created by Attuned. They spoke with many of the stakeholders at CG, including teachers, parents, and students. The findings:

i. We received accolades about our climate/culture ii. They suggested some “Quick Hits”

• Creation of a model classroom, in both environment and the work

• Making ABAR work more explicit within the curriculum iii. The “Big Rock” they identified was more uniform and consistent (easily

replicable) fidelity to Montessori

• Montessori trained teachers

• More Montessori lessons

• Good record keeping system

• Better use of Montessori materials in the classroom b. The academic leadership team will identify three to five priorities, which will be shared at the

next board meeting

VI. Board Development Activity Building a Healthy and Effective Board – Claire Schell



VII. Action Items

a. Financials – Sysco Deuanephenh i. September 2018 Financials + Approved by vote M-SH/2-AB

b. Approval of Policies AD through CBB + Approved by vote M-AB/2-SD

VIII. Items for Discussion

a. Strategic Plan i. Strategic plan update and 12-month timeline of activities + - We will review

and update this monthly ii. Financial Greenlighting + - The greenlighting framework was shared, including

the monthly cash flow projections through 2020 iii. Compensation Manual +

• The board was asked to read and give feedback/questions to Christie by November 11

• Christie and Debra would create a Google doc of the feedback/questions and share with the board

• Additionally, Christie will inquire with Lauren at Bellwether about the possibility of having a Zoom session to answer the questions, provide more context about how this manual should be utilized

iv. CAO Search – Approved by vote M-CS/2-SH To create RFP to hire a search firm to help with recruitment

b. Board and Committee Recruitment Plan – Shanika Harris i. A Recruitment Matrix design is in process

ii. It will be shared with committee chairs at the next meeting c. Development Update – Andrea Nickrent

i. Fall Giving Appeal is underway, with letters being sent to over 1,500 individuals

ii. Gala sponsorship – We are using the “Making Connections” worksheet to help identify potential sponsors

iii. Giving Club – Levels have been determined and we are moving forward with our plan to encourage meaningful donations

iv. Phone calls – We are seeking the board’s help to make Stewardship calls IX. Leadership Reports, continued

a. Board Chair Report – Donna Smith + i. Board on Track has been proposed as possible online tool to help with board

and ED evaluations, policies, board mentoring, etc. ii. Donna will be setting up an online presentation and will invite the board to

participate iii. We will discuss the board work plan at the next meeting



b. Executive Director Report – Christie Huck i. Christie has begun making asks to major donors to support the Strategic Plan.

If you know of any who might be interested in investing, let her know ii. Chan Zuckerberg Initiative has pledge $50,000

iii. Through CZI, New Profit has invited CG to Boston to participate in an education “Live Learning Lab Experience” on December 5th. They have invited 50 potential funders to the event as well.

X. Included in Board Packet as reading material + a. November Board Brief – Building a Healthy Board b. October meeting minutes from ABAR, Building and Grounds, Development and

Governance committees c. Development Dashboard d. Updated Board Meetings and Event Schedule

XI. Upcoming Events and Initiatives

• 11/13 Governance Committee, 8:30 AM • 11/14 Finance Committee, 5:30 PM • 11/15 Building and Grounds Committee, 9:00 AM • 11/15 ABAR Committee, 6:00 PM • 11/16 ColorBrave, 5:30 PM • 11/18 Regional Identity Caucus (ABAR), 3:30 to 5:30 PM • 11/28 Development Committee, 7:00 PM • 11/30 to 12/2 Crossroads Antiracism Organizing and Training 2.5 Day Workshop • 12/ 8 Board and Staff Winter Party, 6:30 PM Location TBD • 12/21 Primary Winter Concert, 10 AM • 12/24 to 1/4/2019 Winter Break

XII. Questions and Comments XIII. Closed Session 610.021.3- Motion to discuss hiring and employment matters.

Roll Call vote Donna Smith - Yea | Anthony Beasley- Yea | Sysco Deuanephenh - Yea| Liz Fathman - Yea | Shanika Harris - Yea

Andrea Nickrent - Yea | Claire Schell - Yea | Jarrod Sharp - Yea

XIV. Adjourned to Closed session at 9:23 PM

____________________________________________________________________________________

Visitors: None


KEY: + Materials Attached, @ Materials will be distributed at meeting Approved November 7, 2018


|

Date and Time: October 3, 2018 at 7:30 pm Location: Chase Park Plaza Board Room

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Board Members in attendance: David Desai-Ramirez | Sysco Deuanephenh| Liz Fathman (by phone) |Shanika Harris Claire Schell (by phone)| Jarrod Sharp Staff Members in attendance: Christie Huck | Nicole Evans | David Blank | Debra Fox | Bob Sweeny Presenters/Guests: Theresa Fleck, Steve Sanchez



I. Welcome and Call to Order – David Desai-Ramirez, Vice-Chair

II. Introductions and Public Comment - None III. Approval of Consent Agenda (Agenda, Minutes) + - Approved by Vote M-SD/2-SH IV. LBH Development Update – Theresa Fleck

Theresa provided handouts to board members to help us build a solicitation contact list. This exercise will be repeated with the full board.

V. Action Items

a. Approval of 2018-19 Work Plan as our guiding, living document - Approved by Vote M-SD/2-SH

b. Financials – Sysco Deuanephenh

i. July 2018 Financials + - Approved by Vote M-DDR/2-SH

ii. August 2018 Financials + - Approved by Vote M-DDR/2-SH c. Renewal of Board Membership for Claire Schell - Approved by Vote M-SH/2-JS

d. Approval of Policies AH, ECA and JFCJ - Approved by Vote M-CS/2-LF

VI. Items for Discussion

a. Strategic Plan – Updated Greenlighting Schedule i. The draft, which includes financial aspects of the project, is not quite ready

ii. With the time we have left with Bellwether, the focus will also address the following elements

• The creation of talent and compensation philosophies

• Model codification work

• Competencies map – what are the most important skills needed to work at City Garden

• Solid plans for launching the Institute, especially the Elementary training program

• A look at the legal and governance structures

• A communications plan to roll out the strategy to staff and parents



iii. Christie will share the financial greenlighting draft with the board, as well as the compensation manual. The board is asked to be prepared to have a robust discussion during the November board meeting

b. ABAR Committee – Claire Schell

i. The committee has added a permanent item at the end of the meeting agenda to allow members to weigh in on issues they would like brought before the board

ii. We would like to acknowledge and recognize the work of the ColorBrave subcommittee and the milestones they have reached to determine the schedule, topics, facilitation, expectations and follow-up for this year’s sessions

iii. The Coalition for Neighborhood Diversity and Housing Justice has made some strides as well; doing the work in project teams aligned with service, policy, and community

iv. The committee has been tasked with developing an ABAR training module for the board, and asks that if any board members have topics that they would like to dive more deeply into or need more core knowledge about, to let Claire know

VII. Leadership Reports a. Executive Director Report – Christie Huck +

i. Christie updated the board on today’s visit by the Chan-Zuckerberg Initiative ii. City Garden will be awarded a number of honors by the Missouri Charter Public

School Association meeting this week: Innovative Education School of the Year, Charter School of the Year, and Amy Denother, one of our Junior High Guides, as Charter School Teacher of the Year.

b. Principal Report – Nicole Evans + i. We were planning to share test scores with you at this meeting, but just learned

from DESE that MAP scores will not be released until November, and not in time for the next board meeting

ii. With the delay in MAP scores, we plan to share the Fall NWEA scores at the November meeting

iii. Last week, we hosted a group recommended by the Opportunity Trust to perform an independent audit on the school’s Academic Plan

• The group had meaningful feedback regarding our program and instructional practices

• The group confirmed that we need to continue with our Big MAC (Montessori, ABAR, Culture/ Climate/ Conscious Discipline) work

• We are awaiting the formal report and will share that at the next board meeting

VIII. Included in Board Packet as reading material +

a. Board Brief - CG Finance 101 PPT b. September meeting minutes from ABAR, Building and Grounds, Development and

Governance committees c. School Dashboard d. Revised Board Meetings and Event Schedule



e. Board Roster

IX. Upcoming Events and Initiatives

• 10/9 - Hispanic & LatinX Cultural Festival: 9:30 AM and 6:00 PM • 10/16 Governance Committee: 8:30 AM • 10/17 Finance Committee: 5:30 PM • 10/18 Building and Grounds Committee: 9:00 AM • 10/18 ABAR Committee: 6:00 PM • 10/19 ColorBrave: 5:30 PM • 10/21 Regional Identity Caucus (ABAR): 3:30 to 5:30 PM • 10/24 Development Committee: 7:00 PM • 11/4 - Admissions Open House: 2 to 3:30 PM • 11/30 to 12/2 – Crossroads Antiracism Organizing and Training

X. Questions and Comments XI. Closed Session 610.021.2 - Motion to discuss real estate

Roll Call vote David Desai-Ramirez - Yea| Sysco Deuanephenh- Yea| Liz Fathman - Yea | Shanika Harris- Yea | Claire Schell - Yea| Jarrod Sharp - Yea

XII. Adjournment at 9:00 PM

____________________________________________________________________________________

Visitors: None


Approved October 3, 2018


Date and Time: September 5, 2018 at 6:30 pm Location: Conference Room

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Board Members in attendance: Donna Smith| Anthony Beasley | David Desai-Ramirez | Sysco Deuanephenh| Liz Fathman Shanika Harris | Terrence Harris | Andrea Nickrent | Claire Schell| Jarrod Sharp | Tony Tillman Emeritus: Joel Achtenberg Staff Members: Christie Huck | Nicole Evans | David Blank | Debra Fox | Faybra Hemphill | Bob Sweeny Presenters/Guests: Theresa Fleck, Steve Sanchez



I. Welcome and Call to Order – Donna Smith, Chair

II. Introductions and Public Comment III. Approval of Agenda +*- Accepted as written M-AB/2-LF IV. Approval of Minutes from June 2018 Meeting +*- Approved by vote M- SD/2-TH V. Approval of Minutes from July 2018 Special Meeting +*- Approved by vote M-SH/2-CS

VI. Leadership Reports a. Board Chair Report – Donna Smith b. Executive Director Report – Christie Huck @

i. We are looking forward to our 10 Year Birthday Community Celebration tomorrow night. So far, over 300 people have RSVP’d. SLU’s President, Dr. Fred Pestello, will be on hand and will speak to the gathering.

ii. On Friday, City Garden is receiving a Proclamation from the City of St Louis in honor of our 10 years, and our charter renewal. CG has been invited and in addition to our leadership team, our 8th Grade students will be in the Board of Aldermen meeting room at City Hall to participate in the proceedings.

iii. City Garden will also be the focus of a case study developed by the Century Foundation, who leads research regarding school integration and equity issues (among other things). TCF staff will spend four days onsite, September 17-21, observing in classrooms and interviewing teachers, students, parents and leaders.

iv. City Garden is one of eight schools across the United States that has been selected by Chan Zuckerberg Initiative (CZI) to be the focus of a case study regarding whole child education. Representatives will spend a day at City Garden observing in classrooms and interviewing teachers, leaders and students. We will then be invited to be part of a cohort of schools to share and learn about best practices regarding whole child education. We will also become eligible for some funding opportunities.

c. Principal Report – Nicole Evans @ i. We have decided to continue with our broad work of BIG M.A.C. and narrowing in on

three overall goals: , Montessori, ABAR, and Climate/Culture/Compassionate Accountability

ii. NWEA testing is underway, and results will be available for our next board meeting. It is our fervent hope that the state MAP testing results from our 2017-2018 school year will be ready by then as well.



iii. In addition to our SLU outcomes, we have added school-wide goals for 2018-19:

• That all City Garden students will show one year or more of academic growth

• That the percentage of Black students scoring proficient or advanced on MAP and NWEA will be 60% in Language Arts and 40% in Math (this is in alignment with the SLU performance contract)

• That every student will engage in ABAR work and will exhibit a sense of agency, as developmentally appropriate

iv. The board requested that Dr. Evans

• Send the 2017 MAP results, for context

• Provide a tool that would assist the board in evaluating and understanding test results and their efficacy

VII. LBH Development Update – Theresa Fleck The board reviewed the fundraising plan for this year.

a. The Case Statement that will drive all of our fundraising activities is still in development b. “Charidy” Day, a crowd-funding initiative, was introduced c. This year’s goal is $830,000

VIII. Committee Reports a. Finance – Sysco Deuanephenh

i. May 2018 Financials + *- Approved by vote M-DDR/2-TT ii. FYE 18 Financials +* - Approved by vote M-DDR/2-TT

A shout out to Liz Harris and the school administration for all of the work they have done to keep the Primary 1 and 2 classrooms filled to capacity

iii. Motion for Reliance Bank Access +* - Approved w/ spelling correction by vote M-LF/2-CS

iv. Facilities Subcommittee Update

• Discussion about financing plan for building purchase a. An exercise in fits and starts due to the complexity of the ownership

structure b. Christie and David Blank are spearheading efforts to finalize things,

with the support of David D-R, Jarrod and the subcommittee

• Report on work with IFF - IFF is embarking on a facility feasibility study, which will outline potential facilities options as City Garden grows.

b. Discussion about adopting a Consent Agenda +

i. The board agreed to try this ii. Financials will be approved independently, and not included on the

consent agenda IX. Approval of Strategic Plan +* - Approved by vote M-SD/2-AB

a. We are working with Bellwether on an accountability and responsibility plan for the greenlighting process



b. Christie will create a mini greenlight process for the next 6-12 months and send it to everyone

c. It was recommended that we add a section of “Greenlighting” to deal with governance-- what does the legal and governance structure look like, and the board’s capacity and makeup

d. Bellwether is working on a communications plan to help us role all this out e. Kudos to the CGMS Leadership Team for putting this all together

X. Discussion of 2018-19 Work Plan + a. Board members were asked to send any feedback on the work plan to Donna before the next

meeting b. Committee chairs were asked to review the priorities drafted and create work plans for their

committees XI. Included in Board Packet as reading material

a. Board Brief - September + b. June meeting minutes from ABAR, Building and Grounds and Governance

committees +

c. Revised Board Meetings and Event Schedule + XII. Upcoming Events and Initiatives

• 9/6 – 10 Year Community Celebration: 4:30 to 6:30 PM • 9/8 – Jr High Car Wash Fundraiser: 9:00 to 11:00 AM • 9/15 – Back to School BBQ at Tower Grove Park: 1:00 to 3:00 PM • 9/16 – Regional Identity Caucus (ABAR): 3:30 to 5:30 PM • 9/21 – ColorBrave: 5:30 to 7:00 PM • 9/28 – Grandfriend’s Day: 9:00 to 11:30 AM

XIII. Questions and Comments XIV. Adjournment *- at 8:30 PM

____________________________________________________________________________________

Visitors: None


KEY: * Vote Required, + Materials Attached, @ Materials will be distributed at meeting


Date and Time: July 13, 2018 at 8:00 AM via Zoom Teleconference https://zoom.us/j/858444713 _____________________________________________________________________________________________ Board Members in attendance: Anthony Beasley |Joel Achtenberg | Sysco Deuanephenh| Shanika Harris Terrence Harris | Claire Schell| Donna Smith | Jarrod Sharp | Tony Tillman

Staff Members in attendance: Christie Huck | Nicole Evans | David Blank | Debra Fox |A. Faybra Hemphill | Bob Sweeny

I. Welcome and Call to Order – Donna Smith, Chair

II. Introductions and Public Comment

III. Approval of Agenda + - Accepted with change in order of items

IV. Approval of Food Service Proposal +*- Approved by unanimous vote M-TT/2-JS

V. Discussion and Vote on Bellwether Proposal +* - Approved by unanimous vote M-SH/2-AB

o To design and implement the roadmap of the strategic plan o The Opportunity Trust is supporting this phase; committing the

money but with the understanding that we need to bring in donors to invest in this and our future growth

o Will be added to the existing budget as a restricted donation, with expenses expressed as a separate line item and reported out separately

o Governance Committee will be pulled in as well

VI. Discussion and Vote on IFF Proposal +* - Approved by unanimous vote M-SD/2-TH

o In order to expand the number of students beginning in 2020, we need a comprehensive space plan to accommodate more students

o This will provide the plan and work with HKW to implement to increase the capacity of the existing facility

o The Opportunity Trust is supporting this as well as the design team

o They will also assist us in devising an approach for future school expansion

VII. Questions and Comments

VIII. Closed Session 610.021.2 - Motion to discuss contracts/property at 8:40 AM M-SD/2-AB

Roll Call vote: Anthony Beasley- Yea |Sysco Deuanephenh - Yea| Shanika Harris - Yea | Terrence Harris -Yea | Claire Schell - Yea Donna Smith - Yea | Jarrod Sharp - Yea| Tony Tillman - Yea

IX. Adjournment * at 8:50 AM

____________________________________________________________________________________ Visitors:

https://zoom.us/j/858444713

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