bnb accommodation the legal deposit libraries' shared cataloguing programme and the british...

THE LIBRARY OF TRINITY COLLEGE DUBLIN, THE UNIVERSITY OF DUBLINLEABHARLANN CHOLÁISTE NA TRÍONÓIDE, OLLSCOIL ÁTHA CLIATH

Peter GuildingAssistant Librarian,Bibliographic Data Management02/06/16

BNB AccommodationThe Legal Deposit Libraries Shared Cataloguing Programme and the British

National Bibliography

Click to edit Master subtitle style

The Library of Trinity College Dublin, The University of Dublin

LEGAL DEPOSIT

UK• Copyright Act 1911• Legal Deposit Libraries Act 2003• Legal Deposit Libraries (Non-Print) Regulations 2013

• UK-published e-journals, e-books and other types of non-print publications, both on- and off-line

Ireland• Copyright Act 1911• Copyright and Related Rights Act 2000• Amendment bill awaited



Distribution of Legal deposit

Direct to BL Legal Deposit Office (LDO)

• All UK and Irish publishers, legal requirement without claim

Direct to the Agency for the Legal Deposit Libraries (ALDL)

• UK publishers

• Claim required

• Distributed to LDLs (5 copies, weekly delivery)

Direct to Irish Copyright Agency (ICA)

• Irish publishers

• Sent to ALDL (4 copies, weekly delivery) for distribution to LDLs

Exceptions (e.g. Northern Ireland publishers)



Intake of LDO and ALDL

Common Intake

ALDL(Agency for 5 Libraries)

LDO(British Library)



The British National Bibliography

• Record of the publishing activity of the UK and Ireland

• Dataset owned by BL

• Commercial library-orientated enterprise open metadata (2010-)

• Data published under a Creative Commons CC0 licence

• Remodelled from MARC21 to RDF to provide linked open data

• http://bnb.data.bl.uk

Available by a variety of access routes

• Z39.50

• Online via linked data (TSO) platform (subset of BNB)

• Bulk download in RDF/XML format

• API remote query via SPARQL

http://bnb.data.bl.uk/

http://bnb.data.bl.uk/



BNB coverage

• Monographs and serials since 1950

• E-publications (largely hand-held) since 2003

• E-publications (harvested) since 2013

• Current and forthcoming (CIP) publications

• Selective recording based on BNB exclusion policy

• http://www.bl.uk/bibliographic/exclude.html

• Non-UK/Irish, non-book, official publications, “local”, promotional, ephemeral

http://www.bl.uk/bibliographic/exclude.html

http://www.bl.uk/bibliographic/exclude.html



Problems of the late 1980s

BL unable to deliver satisfactory product to clients

• Financial restraints – impact on cataloguing unit cost

• Low-use, specialised-interest material not covered

LDLs (BNB clients) have to deal with shortfall

• Original cataloguing for “non-BNB” items

• Full or minimal records depending on priority

• Have few options for avoiding duplication of effort and cost

• CURL

• Local cooperation



Significance of LCSH

• Universal standard among academic, special and large public libraries

• Expensive (subscription and training costs) and labour-intensive

• Period of improvement adds to its attraction

• Subject Cataloging Manual: Subject Headings (1984)

• Era of cooperation (1990s) – SACO

• Poor take-up of alternatives (e.g. BL’s PRECIS)

• Irish survey of LCSH use (1991) shows dependence on LCSH provision

• Cost estimates of upgrading records lacking LCSH



Project proposal

• “Mechanism and agreement” for a shared cataloguing programme

• Memorandum of agreement

• Ownership

• Allocation of intake

‒ 70 : 30 divide (BL : Agency LDLs)

‒ Alphabetic selection based on publisher (title from 1993)

• Steering Committee• Responsible for implementation and Monitoring



Differences between LDLs and their priorities

• BL vs Agency LDLs

• National vs general responsibilities

• University vs national libraries

• Application of bibliographic standards

• Different MARC formats etc.

• Tailoring of standards

‒ To suit local cataloguing policy

‒ To suit LMS



Pros and cons of cooperation

• Cost efficiency

• Defined contribution

• Psychological benefits

• Technical difficulties

• Standardisation (UKMARC vs USMARC, BLNAL vs USNAF)

• Individual priorities



Steering Group history

• 1989-2004 2 members per institution (4 for British Library including secretariat)• Reports to Principals

• 2004-2008 6 members (1 per institution), business by email

• 2008-2013 subsumed by Technical Group of the LDLCIG

• Metadata Group formally reconstituted as successor of Steering Group (2013)• Reports to LDL Implementation Group

‒ Reports to Principals (LDLC)



Monitoring: Currency, coverage & Quality audit

• First audit by TCD (1992)

• Currency/coverage statistics issued quarterly by BL (1993-2004)

• Annual audit by UKOLN (1993-2006)

• Annual audit by BL (2007-)



Timeframe 1987-1993

• BL consultative document (July 1987)

• Meetings of heads of cataloguing (October 1987)

• Meetings of principals (1988-)

• Meetings of technical staff and pre-pilot testing (1988-)

• SCP Steering Committee established 1989

• Pilot proper (April 1991-March 1992)

• Progress report (June 1991); Final report (March 1992)

• First full Memorandum of Agreement (1993)



Statistics: Agency Library pilot project totals



Developments 1993-1998

• BL reverses decision to drop LCSH (1993)

• SACO - TCD starts record contribution (1994)

• Programme to integrate US and UK authority files (AAAF, 1994-)

• BDS selected as CIP provider (1995)

• BL planning for Corporate Bibliographic System (CBS, 1997-)• “The largest, most complex and most expensive information technology project in the British Library’s 25

year history”

• Amicus software (Axis Resources)



LCSH proposals: Irish interest

Camogie (Game) Gaelic football players High crosses (Sculpture)

Sheela-na-gigs Ogham stones

Ringforts

Clonmacnoise (Extinct city) Temple Bar (Dublin, Ireland)

39 Dawson Street (Dublin, Ireland)

Winetavern Street Site (Dublin, Ireland)Claddagh rings

Shamrock (Emblem) Brigit (Celtic deity)

Feast of Brigit Bloomsday

Diabhal (The Irish word)

Women authors, Irish Sliabh Luachra (Ireland)

Erotic stories, Irish



LCSH proposals: general

Viking antiquities Deserted medieval

villages

Architecture, Gothic -- Decorated styleTrain-spotting

Subbuteo (Game) Internet domain

names

Internet addresses Data mining

Child detectives Fantasy cricket (Game)

Real ale

Weather in the Bible

Lameness in dogs

Feminist poetry, Hebrew Refugees, Armenian



Early publicity material …



Problems

• Reduction by Government of BL’s grant-in-aid (1998)

• Authority control matters

• BL Core Bibliographic System

• Due to go live in 1999, 2000, 2001, 2002 …

• Report of the SCP Working Group on Certain Operational Matters

• Recommendations (2000)

‒Concerning access to NAL and BNB

‒Concerning name heading validation

‒Concerning common MARC format



MARC

• USMARC/CANMARC MARC21 (1999)

• Demise of UKMARC

• BL Customer survey (June 2000)

‒3 options

• UK-wide decision to abandon format announced (March 2001)

• format ceased to exist (31 December 2008)

• Adoption of MARC21 by remaining LDLs



Name Authorities

• BL Name Authority List (NAL)

• Unsustainable like UKMARC (ceased new headings, 2003)

• Anglo-American Authority File (AAAF)

• US Name Authority File (= LC/NACO)• Adopted as SCP standard

• PCC Name Authority component (NACO)• All libraries contributing by 2002



TCD NACO Authority Records

2002/2003

2003/2004

2004/2005

2005/2006

2006/2007

2007/2008

2008/2009

2009/2010

2010/2011

2011/2012

2012/2013

2013/2014

2014/20150

200

400

600

800

1,000

1,200

1,400

1,600

New Edited



Developments in British Library processing

• Loss of AMICUS/CBS

• Workflow efficiencies outside terms of Memorandum

• Criteria cut across allocations

• Resulted in increased duplication

• Introduced after 2004 implementation of Aleph• Batch upgrade file (BUF)

• Outsourcing (Netcat)



Re-configuration of SCP (2013-2015)

• Rationalisation in the light of current BL procedures • Cataloguing to a central dataset examined and rejected (2013-14)• NPLD and print metadata to be handled in an integrated way• BNB (CIP) records to be left for BL processing• LDLs to concentrate on material with low coverage rates• Revised allocations (national responsibilities retained)• Pilot project to test viability (2015)• BL proposal for single point of record origin

• Based on MARC 016 as reliable common identifier regardless of provenance• BL work requests in progress



UK e-Deposit arrives

• UK legislation passes into law (April 2013)

• Timeframe delays

• TCD goes live with access to 40,000 UK legal deposit eBooks and the Web-archive (30thth November 2015)

• Access to approximately 700,000 e-journal articles (January 2016)



TCD Contributions 1992/3-2014/15

1992/1993

1993/1994

1994/1995

1995/1996

1996/1997

1997/1998

1998/1999

1999/2000

2000/2001

2001/2002

2002/2003

2003/2004

2004/2005

2005/2006

2006/2007

2007/2008

2008/2009

2009/2010

2010/2011

2011/2012

2012/2013

2013/2014

2014/20150

1,000

2,000

3,000

4,000

5,000

6,000

Records



TCD Contributions 1992/3-2014/15

1992/1993

1993/1994

1994/1995

1995/1996

1996/1997

1997/1998

1998/1999

1999/2000

2000/2001

2001/2002

2002/2003

2003/2004

2004/2005

2005/2006

2006/2007

2007/2008

2008/2009

2009/2010

2010/2011

2011/2012

2012/2013

2013/2014

2014/20150

1000

2000

3000

4000

5000

6000

Irish Total Linear (Total)



Benefits of LDLSCP to Irish libraries

• Prioritisation of national bibliographic output

• TCD records available to other institutions free of charge

• Opportunities afforded by SACO for material of Irish interest

• Potential for cooperation in claiming, purchasing, preservation, value-added enhancement



Future of SCP

• Move to linked data and away from “whole-book” cataloguing

• Movement away from library-specific tools and standards

• Cost restrictiveness of older standards (LCSH, NACO etc.)

• Faceted Application of Subject Terminology (FAST)

• International Standard Name Identifier (ISNI)

• Inherent stability of programme

• Danger of “invisibility” of successful long-term programme

Thank You!

THE LIBRARY OF TRINITY COLLEGE DUBLIN, THE UNIVERSITY OF DUBLINLEABHARLANN CHOLÁISTE NA TRÍONÓIDE, OLLSCOIL ÁTHA CLIATH

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