blue page confidential university of waterloo board of ... · retaining wall due to the change in...

University of Waterloo Board of Governors

blue page confidential

BUILDING & PROPERTIES COMMITTEE Notice of Meeting

Date: Thursday, March 17,2011 Time: 3:00-5:00 p.m. Place: Needles Hall, Room 3004

Open Session

1. Approval of the January 18,2011 Minutes*

2. Business Arising from the Minutes a. Conceptual Design for the Health Services Building Addition*

[Huber, Parent] b. Renovations to the Douglas Wright Engineering Building*

[Huber, Parent] c. Science Expansion Building* [Huber, Parent] d. Siting of Potential Student Services Building* [Huber, Parent,

Moggach]

3. Capital Financing Commitments/Construction Status* [Huber]

4. Execution against Work Plan * [Booth]

5. Other Business

6. 2011 Meeting Dates (3:00-5:00 p.m. in NH3004): May 25, October 6

Confidential Session

7. Approval of the January 18,2011 Minutes*

8. Business Arising from the Minutes a. 2010 Committee Assessment Results* [Booth] b. Centre of Excellence in Teaching and Research for Seniors

[McBoyle] c. Land Acquisition Update [Huber]

9. Other Business

* agenda material enclosed

RMW:tad March 9, 2011

Decision

Decision

Decision

Decision Decision

Action

Information

Information

Decision

Information Information

Information

Rebecca Wickens Associate University Secretary

Report to the Building & Properties Committee

Conceptual Design for the Health Services Building Addition

March 8, 2011

Recommendation:

That the Building & Properties Committee recommend the conceptual design for the Health Services

Building Addition.

Background:

The approved architects for this $7.75 million project are Kearns Mancini Architects Inc. with john

MacDonald Architect Inc. With a total floor area of approximately 18,500 square feet, the siting of the

building addition meets the requirements of the floodway established by the Grand River Conservation

Authority (GRCA).

The original Health Services Building was designed by Raymond Moriyama in 1967 and built as a doctor1s clinic and small hospital. Raymond Moriyama is recipient of many awards including the Governor General Award and is a member of the Order of Canada.

The design for the addition is respectful of the original building by the extensive use of glass which creates a backdrop and reflects the landscape. The south wall consists of a solid structure that acts as a retaining wall due to the change in grades and helps anchor the building on the site.

The first floor of the building includes 21 new examination rooms together with the required

infrastructure to operate a modern team based medical clinic. The second floor provides the facilities

necessary for the University's mental health and health promotion activities.

The President's Advisory Committee on Design met on March 8 to review the conceptual design and

recommended its approval subject to finalizing some minor fenestration details. The President has

accepted PACOD's recommendation.

Dennis Huber

Daniel Parent

Item 2.a

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University of Waterloo Health Services Clinic Building AdditionScheme 'D' Perspective View 'A'

SCALE 1:300 Mar. 7th, 2011

Kearns Mancini Architects Inc. | John MacDonald Architect Inc.

University of Waterloo Health Services Clinic Building AdditionScheme 'D' Perspective View 'E'

SCALE 1:300 Mar. 7th, 2011

Kearns Mancini Architects Inc. | John MacDonald Architect Inc.


Renovations to the Douglas Wright Engineering (OWE) Building

March B, 2011

Reco m me nd atio n:

That the Building & Properties Committee recommend a $15 million project budget for the renovation

of the Douglas Wright Engineering Building {(C" Wing and that the Walter Fedy Partnership be retained

as architects/engineers/construction managers for the project.

Background:

With the completion of the new Engineering 6 building planned for the summer of 2011, the Chemical

Engineering Department will be vacating the {(C" Wing of the OWE building. This 46,000 gross square

foot area will then be renovated (with a potential 2,650 square foot addition) to accommodate the Civil

Engineering Department.

Budget (including net HST):

Construction

Construction Management Fee

Professional Fees & Disbursements

Contingency

$11,775,000

350,000

1,700,000

1,000,000

Network Connectivity 125,000

Building Permit & Development Charges 50,000

Total $15,000,000

The project has $2.1 million of funding on hand (Plant Operation funds previously set aside to improve

the HVAC systems for the building). The balance will be funded through the Faculty of Engineering's

operating budget and fund raising efforts.

Dennis Huber

Daniel Parent

Item 2.b


Science Expansion Building

March 8, 2011

Recommendation:

That the Building & Properties Committee approve the Design/Build procurement method for the

planned $45 million Science Expansion Building.

Background:

At its January 18, 2011 meeting, the Building & Properties Committee agreed to recommend to the

Board a $45 million project budget for the Science Expansion Building planned for the south fa~ade of

Biology 2 with the understanding that staff would report back to the Committee on the recommended

procurement method (Design/Build or Design/Bid/Build).

Based on our recent experience, the design/build process permits the University to complete projects

earlier with improved cost control. Under the Design/Build process, the University would develop a

detailed Request for Proposal (RFP) with the help of Shore Tilbe Perkins + Will Architects. Following an

invitation to pre-qualify design/build teams (which include both the general contractor and design

professionals), approximately five pre-qualified teams would be invited to respond to the detailed RFP.

The RFP responses would be evaluated against pre-established criteria via the President's Advisory

Committee on Design.

Dennis Huber

Daniel Parent

Item 2,c


Siting of Potential Student Services Building

March 8, 2011

Recommendation:

That the Building & Properties Committee recommend approval in principle for the site west of the RCH

lecture hall for a potential Student Services Building.

Background:

The undergraduate students are considering the possibility of conducting a second referendum to

financially support the construction of a student services building. Based on feedback from the prior

referendum, the students are requesting the University to commit to a revised site central to the south

campus for a building with a floor plate of approximately 15,000 square feet.

Item 2.d

To ensure consistency with the Campus Master Plan, the GSP Group Inc. (part of the original master plan

consulting team) was retained to undertake a siting concept exercise which is reflected in the attached

conceptual site design.

Dennis Huber

Daniel Parent

Brad ley Moggach

UNIVERSITYOFWATERLOO

STUDENTSERVICESBUILDING SITINGCONCEPTEXERCISE

GSPGroupIncIJanuary2011

Concept - 15 000 sq ft footprint (detached building)

University of Waterloo - Student Service Building Siting Concepts I GSP Group Inc January 2011

1



2



6

Planned Capital Completion Project Date

Completed Residence Residence - Reids Townhouses Residence renovations Food Services renovations CIF Addition 2 Tatham Centre School of Pharmacy - Phase 1 Accountancy Addition Optometry Addition Research Advancement Centre - 1

Completed Total

In-Progress School of Pharmacy - Phase 2 Wet Labs 2010/11 Quantum-Nano Building 2010/11 Engineering 5 (B lot) 2010/11 Engineering 6 (B lot) 2011 Math 3 Expansion 2011 Environment 3 ExpanSion 2011 Day Care Facility 2012 Research Advancement Centre - 2nd 2010 Stratford Campus 2012/13 Health Services Addition 2012/13 North Campus Servicing 2011 Science Expansion Building 2013 Animal Care Facilities PAS 2012

In-Progress Total

University of Waterloo Estimated Capital Financing Commitments

28-Feb-11 ($OOOs)

Lease Currently Total Funding Externally Lease-Back Internally Budget Available Financed Financing Financed

30,888 22,000

4,132 500

1,873 2,195 9,393 3,196 1,517

238

30,888 22,000 23,0441

Funding Status Total Funding Committed Future Currently

Budget On-hand Funding Unfunded

3,200 - - 3,200 160,000 133,331 6,784 19,885 55,000 36,807 2,042 16,151 41,429 26,394 13,000 2,035 23,000 23,000 -20,700 15,500 3,800 1,400

3,000 1,600 1,400 -11,000 10,199 801 -

20,000 10,000 10,000 -

7,750 7,750 -9,250 9,250

45,000 22,000 1,500 21,500 6,000 2,800 3,200

405,329 281,631 56,327 67,371 I

Total I

Estimated Amortization Period Comments

11 years recovery through student residence fees

43 years minimum $5.5 million lease commitments, recovery through student residence fees

4 years recovery through student residence fees with P&I payments of $1 m/yr

< 3 years recovery through Food Services revenues

4 years recovery through compulsory student fee

5 years $0.81 million compulsory student fee; $1.38 million donation pledge

fund raising efforts on-going

2 years $0.65 million in pledges; incremental grant/tuition revenue/additional fund raising

2 years $0.22 million in pledges; incremental grant & tuition revenue/additional fundraising

75,932 1

fundraising efforts on-going

<10 years Nano income $20m Commitments: pledges $1.18m, Student Endow $0.86m Engineering incremental tuition, research funding and donations, Grad Capital $1 Om

KIP (Knowledge Infrastructure Program)

KIP, $3.8m commitment from Grad Capital

UW to charge lease costs to day care

1 year private support fundraising efforts on-going

20 years compulsary u/g and grad student fees Commitments: City of Waterloo $9m; operating $0.25m

Science incremental tuition & grant, donations, $1.5m commitment from Grad Capital

Under review

123,698 Debt policy: Annual P&I < 4% of annual gross revenue

199,630 $200m debt P&I payments = -2.7% gross revenue -

Original Current

Projects Budget Budget

In-Progress

Quantum-Nano Centre 160,000 160,000

Engineering 6 ** 37,429 41,429

Math Expansion ** 23,000 23,000

Environment Expa nsion 1** 18,755 20,700

School of Pharmacy - Phase 2 Wet Labs 6,000 3,200

Health Services Addition/Renov 7,750 7,750

PAS - Animal Care Facilities Fit-out 6,000 6,000

258,934 262,079

Future

Science Building 45,000

Day Care Facility 3,000

Renovate OWE - C Wing 15,000

Stratford Campus 20,000

North Campus Servicing 9,250

92,250

Approved

Note **: KIP Funding

Engineering 6 19,000

Math Expansion 17,000

Environment Exp 14,000

Total 50,000

Procurement

Method

lump sum

design/build

design/build

design/build

lump sum

lump sum

lump sLIm

KIP Funding

Construction Status Report

February 2011

$OOOs

complete

Contractor as of Jan/ll

Aecon 80%

Aecon 84%

Melloul Blamey 90%

Cooper 85%

Ball 92%

0%

0%

%KIP

Drawn as of Feb 28 t 2011 Drawn

19,000 100.0

17,000 100.0

14,000 100.0

50,000 100.0

Estimated

Completion Risks

Fall 2011 more demanding structural/mech/elec systems; unresolved change orders

Mar-11

Mar-11

Mar-11

Winter 2011

2012 early in the design process

2012 early in the design process

insufficient funding to achieve targetted number of child care spaces

land remediation & transfer expected April 2011

Plan of Subdivision approved by City; fulfilling Region approval conditions

KIP deadline extended to Oct 31/11 by Federal Government

Note 1: budget increased from $20,185 to $20,700 to support Faculty's goal to achieve LEED Platinum (Gold is achievable in Phase 1)

cost pressures continue to stress approved budget

Task Orientation/tour of campus Review of Campus Master Plan Maintenance program! energy conservation efforts

Capital financing commitments/ construction status

Statutory compliance Assessment of adequacy of committee's terms of reference

Committee evaluation Committee work plan for next fiscal year/special topics; orientationibriefing requirements

UW real estate holdings

Approval/recommendations re: construction projects

Recommendations re: campus planning/development

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE Execution against Work Plan (20110317)

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