The HEIFES Process

Background • 15,000 students – FE, HE, Apprentices, Commercial

• EBS

• HE Provision

– 2,300 full-time 500 part-time

– 40 degrees, 30 foundation degrees, 20 HNC/HND, PGCE

– Overseas learners

– Price Groups – B,C and D

– Length – All Standard

– Level – UG & PG

– No Sandwich year Out (Table 2)

– No whole years abroad (Table 4)

Who is involved?

MIS Manager Ensuring data accuracy, uploading HEIFES returns, managing data verification process.

Heads of School & Dean Ensuring data accuracy, provide non-completion forecasts, additional starts information.

Data Analyst Ensuring data accuracy, converting data into the HEIFES tables.

Stage 1 – June Course review

• Mode of Attendance • Learning Aim • Price Group • Missing Programmes

Stage 2 – Accurate Enrolment Data

• Learner Agreements – Personal Details

– Modules

– FTE

– Learning Aim

• Data exception Reports – International learners

– Multiple enrolments

– Start/end dates

Stage 3 – Understanding the guidance

• Attend this event!

• Review the documentation

• Make necessary revisions prior to the next stage

Stage 4 – HEIFES course checklist

• Course List – Mode of Attendance

– Learning Aim

– Price Group

– Total expected enrolments

– Missing programmes

– Projected Non-completers

Stage 4 – HEIFES Learner Checklist

• Learner List – Overseas

– FTE

– Non-standard year

– Pre 2nd Nov withdrawal

– Student Number Control (FTUG & PGCE)

– ABB equivalent

– New/Old Regime

– ELQ

Stage 5 – Complete HEIFES Tables & Sign Off

• Implement changes from Stage 4

• Populate HEIFES tables

• Validation & credibility errors

• Heads of school sign off - 10 Nov

• Principal /Chief Exec sign off – 12 Nov

• HEIFES return date – 13 Nov

Stage 6 – HEIFES Data Verification

• Managed by MIS manager

• All relevant people involved in the process

• Knowing exactly which learners make up all the numbers in the HEIFES tables is a big help

Good Practice Checklist

• Start early

• ACCURATE DATA

• Clear timeline of events

• Read the guidance

• Make good notes

• Work together

The HEIFES Process