blackberry_for_pocket_pc_version_2_0_user_guide

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BlackBerry for Pocket PCVersion 2.0

User Guide


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BlackBerry for Pocket PC Version 2.0 User Guide

Last modified: 21 June 2005

Part number: SWD_BBC(EN)-001.005

At the time of publication, this documentation complies with BlackBerry for Pocket PC Version 2.0.

2005 Research In Motion Limited. All Rights Reserved. The BlackBerry and RIM families of related marks, images, and symbols are the exclusive

properties of Research In Motion Limited. RIM, Research In Motion, BlackBerry, and Always On, Always Connected are registered with the U.S.

Patent and Trademark Office and may be pending or registered in other countries.

IBM, Lotus, Domino, Lotus Notes, and iNotes are trademarks or registered trademarks of International Business Machines Corporation in the United

States, other countries, or both. JavaScript is a trademark or registered trademark of Sun Microsystems, Inc., in the U.S. or other countries. Mac OS is

a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Microsoft, ActiveSync, Outlook, Windows, and Windows NT are

trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Netscape is a registered trademark of

Netscape Communication Corporation. All other brands, product names, company names, trademarks and service marks are the properties of their

respective owners.

The BlackBerry device and/or associated sof tware are protected by copyright, international treaties, and various patents, including one or more of

the following U.S. patents: 6,278,442; 6,271,605; 6,219,694; 6,075,470; 6,073,318; D445,428; D433,460; D416,256. Other patents areregistered or pending in various countries around the world. Visitwww.rim.com/patents.shtml for a current listing of applicable patents.

This document is provided as is and Research In Motion Limited (RIM) assumes no responsibility for any typographical, technical, or other

inaccuracies in this document. RIM reserves the right to periodically change information that is contained in this document; however, RIM makes no

commitment to provide any such changes, updates, enhancements, or other additions to this document to you in a timely manner or at all. RIM

MAKES NO REPRESENTATIONS, WARRANTIES, CONDITIONS, OR COVENANTS, EITHER EXPRESS OR IMPLIED (INCLUDING, WITHOUT LIMITATION,

ANY EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, MERCHANTABILITY,

DURABILITY, TITLE, OR RELATED TO THE PERFORMANCE OR NON-PERFORMANCE OF ANY SOFTWARE REFERENCED HEREIN, OR PERFORMANCE

OF ANY SERVICES REFERENCED HEREIN). IN CONNECTION WITH YOUR USE OF THIS DOCUMENTATION, NEITHER RIM NOR ITS AFFILIATED

COMPANIES AND THEIR RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES, OR CONSULTANTS SHALL BE LIABLE TO YOU FOR ANY DAMAGES

WHATSOEVER BE THEY DIRECT, ECONOMIC, COMMERCIAL, SPECIAL, CONSEQUENTIAL, INCIDENTAL, EXEMPLARY, OR INDIRECT DAMAGES,

EVEN IF RIM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF BUSINESS REVENUE OR

EARNINGS, LOST DATA, DAMAGES CAUSED BY DELAYS, LOST PROFITS, OR A FAILURE TO REALIZE EXPECTED SAVINGS.

This document might contain references to third-party sources of information and/or third-party web sites (Third-Party Information). RIM does notcontrol, and is not responsible for, any Third-Party Information, including, without limitation, the content, accuracy, copyright compliance, legality,

decency, links, or any other aspect of Third-Party Information. The inclusion of Third-Party Information in this document does not imply endorsement

by RIM of the third party in any way. Any dealings with third parties, including, without limitation, compliance with applicable licenses, and terms

and conditions are solely between you and the third party. RIM shall not be responsible or liable for any part of such dealings.

Published in Canada

Research In Motion Limited295 Phillip StreetWaterloo, ON N2L 3W8Canada

Research In Motion UK LimitedCentrum House, 36 Station RoadEgham, Surrey TW20 9LFUnited Kingdom
http://www.rim.com/patents.shtmlhttp://www.rim.com/patents.shtml


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Contents1 Safety information ........................................ .......................................... ....................................... ................ 3Instructions .........................................................................................................................................................................3

Driving ..................................................................................................................................................................................3

Liquids and other foreign objects................................................................................................................................3

High heat.............................................................................................................................................................................3

Aircraft safety .....................................................................................................................................................................4

Electronic devices..............................................................................................................................................................4

Pacemakers .........................................................................................................................................................................4

Hearing aids .......................................................................................................................................................................4

Other medical devices .............................................................................................................................................4

Posted facilities..................................................................................................................................................................4

2 Installing BlackBerry for Pocket PC........................... ........................................... ...................................... 5Installing the BlackBerry service ..................................................................................................................................5

Starting the BlackBerry service .....................................................................................................................................5

Prerequisites ...............................................................................................................................................................5

Start the BlackBerry service ...................................................................................................................................6

3 Setting up for email using BlackBerry Internet Service.........................................................................7

Prerequisites .......................................................................................................................................................................7

Creating an account.........................................................................................................................................................7

Logging in to your account ...........................................................................................................................................8

Receiving messages from other email accounts.....................................................................................................8

Setting account options..................................................................................................................................................9

4 Setting up for email using BlackBerry Enterprise Server............... ........................................... ...........11

Prerequisites .................................................................................................................................................................... 11

Setting up the desktop software............................................................................................................................... 11

5 Using the BlackBerry service ................................... ...................................... .......................................... ..13

Setting up wireless email synchronization ............................................................................................................ 13

Turning on and turning off wireless calendar synchronization ...................................................................... 14

Choosing a BlackBerry service ...................................................................................................................................14

Stopping the BlackBerry service................................................................................................................................14

Restarting the BlackBerry service .............................................................................................................................14

Suspending and resuming the BlackBerry service .............................................................................................. 15

Managing service books .............................................................................................................................................. 15

Network status icons..................................................................................................................................................... 16

6 Managing messages .................................... ........................................ .......................................... ..............17

Message options ............................................................................................................................................................ 17

Opening messages.........................................................................................................................................................17

Requesting more of messages automatically ....................................................................................................... 18


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Requesting more of messages manually................................................................................................................ 18

Sending BlackBerry messages.................................................................................................................................... 18

Sending messages to contacts................................................................................................................................... 19

Adding attachments to messages ............................................................................................................................ 19

Forwarding messages that contain attachments ................................................................................................ 20Searching for contacts in your company contact list .........................................................................................20

Deleting messages.........................................................................................................................................................20

Deleting saved messages ............................................................................................................................................ 21

7 Managing attachments......... ........................................ .......................................... ....................................23

Attachment status icons .............................................................................................................................................. 23

Viewing attachments ....................................................................................................................................................23

Downloading message attachments ....................................................................................................................... 24

Saving attachments....................................................................................................................................................... 24

8 Using the calendar..................................... ........................................ ............................................ ..............25

Creating appointments ................................................................................................................................................ 25

Modifying appointments ............................................................................................................................................. 25

Creating meetings .........................................................................................................................................................25

Modifying meetings ......................................................................................................................................................26

Responding to meeting invitations.......................................................................................................................... 26


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1

Safety information

InstructionsPlease read these safety and operation instructions before using the BlackBerry program on the Pocket

PC. Retain these instructions for future use.

DrivingCheck the laws and regulations on the use of wireless devices in the areas where you drive. Always obey

them.

Avoid using the email program on the device in any environment requiring your full attention, such as

when driving a vehicle. If you need to use your email program while driving, have a passenger in the

vehicle use the program for you, or find a safe location to stop your vehicle prior to using the program.

Liquids and other foreign objectsDo not use the email program on your device when you are near water (for example, near a bathtub or a

sink, in a wet basement, near a swimming pool, and so on).

High heatDo not use the email program on your device when you are near any heat sources, such as radiators,

heat registers, stoves, or other apparatus (including amplifiers) that produce heat.

Instructions

Driving

Liquids and other foreign objects

High heat

Aircraft safety

Electronic devices

Pacemakers

Hearing aids

Posted facilities


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BlackBerry for Pocket PC User Guide

Aircraft safetyOn an airplane, do not use the email program on your device with the wireless radio turned on. Federal

Aviation Administration (FAA) and Federal Communications Commission (FCC) regulations prohibit

using the wireless radio of your device while in the air. Switch your device wireless radio off beforeboarding the aircraft. The effect of the use of your device radio in an aircraft is unknown. Such use might

affect aircraft instrumentation, communication, and performance; might disrupt the network; might

otherwise be dangerous to the operation of the aircraft; and might be illegal.

Electronic devicesMost modern electronic equipment is shielded from radio frequency (RF) signals. However, electronic

equipment might not be shielded against the RF signals from your wireless device.

PacemakersConsult a physician or the manufacturer of your pacemaker if you have any questions regarding the

effect of RF signals on your pacemaker. If you have a pacemaker, verify that you are using the device in

accordance with the safety requirements associated with your particular pacemaker, which might include

the following:

Always keep the device more than 20 cm (7 inches) from the pacemaker when the device wireless

radio is turned on.

Do not carry the device in a breast pocket.

If you have any reason to suspect that interference is taking place, turn your device wireless radio off

immediately.

Hearing aidsSome digital wireless devices might interfere with some hearing aids. In the event of such interferences,

consult your service provider or contact the manufacturer of your hearing aid to discuss alternatives.

Other medical devicesIf you use any other personal medical device, consult the manufacturer of your device to determine if it

is adequately shielded from external RF energy. Your physician might be able to assist you in obtaining

this information.

Turn your device wireless radio off in health care facilities when any regulations posted in these areas

instruct you to do so. Hospitals or health care facilities might be using equipment that could be sensitive

to external RF energy.

Posted facilitiesTurn your device radio off in any facility where posted notices so require.


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2

Installing BlackBerry for

Pocket PC

Installing the BlackBerry service

1. Connect your Pocket PC to your computer.

2. On your computer, double-click the Setup.exe file.3. Click Next.4. Click Install.5. On the Installing Applications screen, click Yes.6. Check the Pocket PC screen for additional prompts.

A welcome screen appears when the installation is complete.

Starting the BlackBerry service

PrerequisitesDepending on your service provider, at least one of the following services is available:

corporate email service using the BlackBerry Enterprise Server

individual email service using the BlackBerry Internet Service

To use the BlackBerry service, the following requirements must be met:

The appropriate BlackBerry service must be associated with your account or SIM card.

The BlackBerry program must be installed on your device.

Installing the BlackBerry service

Starting the BlackBerry service

Warning: Research In Motion (RIM) recommends that, after you install the BlackBerry service, you do not use any

third-party backup tools or wireless synchronization tools to back up or synchronize your device data. Contact your service

provider for more information.You are solely responsible for the selection, implementation, and performance of any third-party applications that you use

with the BlackBerry software. RIM does not in any way endorse or guarantee the security, compatibility, performance, or

trustworthiness of any third-party application and shall have no liability to you or any third-party for issues arising from

such third-party applications.

Note: If you do not connect your Pocket PC to your computer at this time, the BlackBerry service is not installed on the

device. The next time that you connect your Pocket PC to your computer after installing the BlackBerry service on your

computer, the BlackBerry service is automatically installed on the device.


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The device wireless radio must be turned on, and you must be in a sufficient wireless coverage area.

Start the BlackBerry service1. On the Pocket PC screen, tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. On the first BlackBerry setup screen, perform one of the following actions:

To turn on wireless calendar synchronization, select the Calendar check box. To turn off wireless calendar synchronization, clear the Calendar check box.

5. Tap Next.6. On the second BlackBerry setup screen, tap the Connection drop-down list.7. If more than one service is available, tap the service that you want to use.

8. Tap Next.Your personal identification number (PIN) is created and the BlackBerry service starts.


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Setting up for email using

BlackBerry Internet Service

PrerequisitesUse this setup option if one or more of the following situations apply: You purchased your device in a store.

You want to set up a new email account for your device.

You want to set up an existing email account for your device.

Creating an accountYou must create an account to begin using the email program on your device. The account that you

create supplies the default email address for your device.

1. Verify that your device wireless radio is on and that you are in an area of wireless coverage.

2. On the status bar,tap the BlackBerry icon.3. Tap Email Setup.

4. On the Sign In screen, tap Create Your Account.5. Tap Continue.6. Read the legal terms and conditions carefully. Perform one of the following actions:

To accept the legal terms and conditions and continue the setup process, tap I Agree. To decline the legal terms and conditions and stop the setup process, tap I Disagree.

7. Type your account information.

User ID: Type a user ID. This user ID is your login name and the first part of your default deviceemail address.

Friendly Name: Type the name that appears in the From field of messages that you send. If youdo not type a name, your email address appears in the From field.

Password: Type a login password. Passwords must contain between 4 and 16 characters.Passwords are case-sensitive and cannot contain accented characters.

Prerequisites

Creating an account

Logging in to your account

Receiving messages from other email accounts

Setting account options

Note: If you do not subscribe to a service that supports email setup using the BlackBerry Internet Service, the Email Setup

menu item does not appear.


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Re-enter Password: Retype your password.

8. Tap Submit.9. Tap Done.10. Perform one of the following actions:

To receive messages from other email accounts on your device, tap Add Account. See"Receiving messages from other email accounts" on page 8 for more information.

To log in to your account without adding other email accounts, tap Continue.

Logging in to your accountLog in to your account to manage settings and message options.


2. On the status bar,tap the BlackBerry icon.3. Tap Email Setup.4. On the Sign In screen, type your account information.

User ID: Type the login name for your account. Password: Type the password for your account.

5. Tap Submit.

Receiving messages from other emailaccounts

Set up your account to retrieve messages from another email account and deliver them to your device.

Add up to ten different email accounts.


2. Log in to your account. See Logging in to your account on page 8.

3. Tap Add Account.4. Type the account information.

Email Address: Type the full email address of the account. User Name: Type the login ID (for example kateturnerordomain1kateturner). Password: Type the password. Re-enter Password: Retype the password.

5. Tap Submit.

Note: Write down your user ID and password and keep the information in a safe place. You must type this

information every time that you log in to your account.

Tip: If you have problems creating your account, create your account using a desktop web browser. See Setting account

options on page 9.

Note: Depending on your Internet service provider (ISP) or system administrator, you might not be able to add certain email

accounts.


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Setting up for email using BlackBerry Internet Service

6. Depending on the email account that you add, you might be prompted to select an account type.

7. Depending on the account type that you select, you might be prompted for the following

information:

Email Server: Type the mail server address for your Internet service provider (for example,mail.ispname.com). If you do not know the address, contact your Internet service provider.

Port Number: Type the appropriate port number. If you do not know the number, contact yourInternet service provider.

Outlook Web Access URL: Type the web address for your Microsoft Outlook account. Mailbox Name: Type the mailbox name for your Microsoft Outlook account. iNotes URL: Type the web address for your IBM Lotus Notes account. Leave messages on mail server: Clear this check box if you do not want to save messages that

are sent to your device on the mail server.

Utilize SSL: Enable Secure Sockets Layer encryption for retrieving messages from this account, ifit is supported by your Internet service provider.

8. Tap Submit.

Setting account optionsSet additional mailbox and message options for your account using a desktop web browser.

To access your account using a desktop browser, the following system requirements must be met:

Internet browser: Microsoft Internet Explorer version 5.01, 5.5, or 6.0 (or later) or NetscapeCommunicator version 4.08 to 4.58 with JavaScript enabled

Operating system: Microsoft Windows 95, Windows 98, Windows ME, Windows NT (version 4),Windows 2000, Windows XP or Mac OS 9.0 or 10.0

1. In your desktop web browser, type the desktop setup web address supplied by your service provider.

2. Log in to your account.

3. Use this web site to set additional account options which include

reactivating your account

changing your password creating an email signature

setting options for sent messages

switching to a new device

For more information on setting these options, refer to the online help.

Note: If you delete a message from your device, you cannot recover it.

Note: If you add a Microsoft Exchange or IBM Lotus Domino email account, you might be prompted to install

the BlackBerry Mail Connector on your computer. Follow the on-screen instructions.

Note: Netscape Communicator version 6 (and later) is not supported.


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Setting up for email using

BlackBerry Enterprise Server

PrerequisitesUse this setup option if both of the following situations apply:

You want to receive email from your corporate Microsoft Outlook or IBM Lotus Notes email account.

A system administrator is managing a BlackBerry Enterprise Server within your company.

To use this option, the following system requirements must be met:

Microsoft Outlook (Workgroup installation) with an email account on a Microsoft Exchange Server

version 5.5 or later

Lotus Notes version 4.6 or later, with an email account on an IBM Lotus Domino Server version 4.6

or later

Setting up the desktop software1. Connect your device to your computer. Microsoft ActiveSync starts and connects to the device.

2. In the New Partnership dialog box on your computer screen, click Standard partnership, if prompted.3. Tap Next.4. Open the BlackBerry Configuration tool.

5. Click the Advanced tab.6. Verify that the Email field displays your email address.7. Click the General tab.8. Click Connect.9. At the prompt, move the mouse to generate an encryption key.

A PIN appears in the PIN field.For information on using the BlackBerry Configuration tool, open the BlackBerry Configuration tool and

click Help. To view the version of the BlackBerry Configuration tool that is installed on your computer,open the BlackBerry Configuration tool and click About.

Prerequisites

Setting up the desktop software

Note: The BlackBerry service suspends each time that Microsoft ActiveSync starts and connects to the device. The

BlackBerry service resumes when Microsoft ActiveSync disconnects from the device.


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Using the BlackBerry

service

Setting up wireless email synchronization1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Services tab.5. Tap the BlackBerry[CMIME] service book.6. Tap the Synchronization tab.7. Select the Enable Wireless Synchronization check box.8. In the Conflicts drop-down list, tap an option to determine how conflicts are resolved. For example, if

you edit the same item on both your device and computer mailbox before synchronization occurs,

tap one of the following options:

Mailbox Wins: Your computer mailbox takes precedence. Handheld Wins: Your device mailbox takes precedence.

9. In the Delete on drop-down list, tap one of the following options to determine whether a message isdeleted from your computer mailbox when you delete it from the device:

Handheld: When you delete a message from the device, it is not deleted from your computermailbox.

Mailbox & Handheld: When you delete a message from the device, it is also moved to theDeleted Items or Trash folder in your computer mailbox.

If you select the Mailbox & Handheld option, to permanently remove deleted messages fromyour computer mailbox, tap Purge Deleted.

Setting up wireless email synchronization

Turning on and turning off wireless calendar synchronization

Choosing a BlackBerry service

Stopping the BlackBerry service

Restarting the BlackBerry service

Suspending and resuming the BlackBerry service

Managing service books

Network status icons

Tip: If wireless email synchronization is enabled, you can synchronize messages, folders, and deleted items immediately.

Tap Synchronize Now.


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Turning on and turning off wireless calendarsynchronization

1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the PIM tab.5. Perform one of the following actions:

To turn on wireless calendar synchronization, select the Calendar check box. To turn off wireless calendar synchronization, clear the Calendar check box.

Choosing a BlackBerry serviceDepending on your service provider, at least one of the following services is available:

corporate email service using the BlackBerry Enterprise Server

individual email service using the BlackBerry Internet Service

1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Options tab.5. Tap the Connection drop-down list.6. Tap a service.

Stopping the BlackBerry service

1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Status tab.5. Tap Uninstall.

Restarting the BlackBerry service1. Tap Start > Settings.

Note: After you turn on or turn off wireless calendar synchronization, you must connect your device to your computer and

open the BlackBerry Configuration tool. Click Connect.

Note: When you stop the BlackBerry service and do not select the option to keep your BlackBerry data, your device returns

to the state that it was in prior to activating the BlackBerry service. All of your BlackBerry data, such as email messages and

calendar appointments, is removed.


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Using the BlackBerry service

2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Status tab.5. Tap Restart.

Suspending and resuming the BlackBerryservice

1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Status tab.5. Perform one of the following actions:

Managing service booksService books determine which services are available on your device. Service books arrive on your device

over the wireless network from your service provider.

1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Services tab.5. Perform one of the following actions:

Note: When you suspend the BlackBerry service, you cannot send or receive BlackBerry data. All of your current BlackBerry

data, such as email messages and calendar appointments, remains on the device. When you resume the BlackBerry service,

pending data is sent and received.

Action Procedure

Suspend the BlackBerry service Tap Suspend.Resume the BlackBerry service Tap Resume.

Tip: To view the status of the BlackBerry service, on the status bar, tap the BlackBerryicon. To suspend the BlackBerryservice, tap Suspend. To resume the BlackBerry service, tap Resume.

Action Procedure

View a service book Tap the service book.Note: A green check mark indicates that a service book has been

accepted. A red x indicates that a service book has not been accepted.

Delete a service book Tap and hold a service book. Tap Delete.


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Network status iconsIcon Description

Your device can send and receive email messages.

Your device cannot send or receive email messages. The status of the device is transitioning to .

Your device is not in an area of wireless coverage, or another program has been using the device radio for

several minutes. Your device cannot send or receive email messages. Any pending messages are sent after

you return to an area of wireless coverage, or after the radio becomes available.


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Managing messages

Email messages that are sent from or received by your device are routed through an existing email

account.

Message optionsYou can customize the following message options for all messages.

Opening messages1. Tap Start > Messaging.

Message options

Opening messages

Requesting more of messages automatically

Requesting more of messages manually

Sending BlackBerry messages

Sending messages to contacts

Adding attachments to messages

Forwarding messages that contain attachments

Searching for contacts in your company contact list

Deleting messages

Deleting saved messages

Option Description Default

Auto More Set whether the next section of a long message or attachment is

delivered to your device automatically.

See "Requesting more of messages automatically" on page 18 for more

information.

Enabled

Wireless Synchronization Set whether messages, folders, and deleted items are reconciled over the

wireless network between your device and your computer. If this option

is enabled, messages that are marked as read in one location are also

marked as read in the other location. Messages filed in a folder on the

computer are filed in the corresponding folder on the device.

See "Setting up wireless email synchronization" on page 13 for more

information.

Enabled

Conflicts Set whether your device or your computer takes precedence if a message

is moved or deleted from both locations.

See "Setting up wireless email synchronization" on page 13 for more

information.

Mailbox Wins

Delete On Set whether messages are deleted from your device only or from both

your device and computer during email synchronization.See "Setting up wireless email synchronization" on page 13 for more

information.

Handheld


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2. Tap the Inbox drop-down list.

3. Tap a folder.

4. Tap a message.

Requesting more of messages automatically1. Tap Start > Settings.2. Tap the System tab.3. Tap the BlackBerry icon.4. Tap the Options tab.5. Select the Enable Auto More check box.

Requesting more of messages manually1. Open a message.

2. At the end of the message, tap and hold More Available.3. Perform one of the following actions:

To request the next section of the message, tap More. To request the remainder of the message, tap More All.

Sending BlackBerry messages1. Tap Start > Messaging.2. Verify that the BlackBerry account is active.

To change accounts, tap the Accounts tab, and then tap BlackBerry.3. Tap New.4. Tap in the To field.5. Type the email address of one or more recipients.

6. Tap in the Subj field.7. Type a subject.

8. Tap in the text area.

9. Type a message.

10. Tap Send.

Note: Each service appears as a separate email account. To view the folders in the email account that you want to

use, tap the plus sign beside that account.

Note: If there is an error with the message, the Status field appears in the message header. The Status field indicates

the status of the message that is currently open.

Note: To reply to the sender, reply to all, or forward a message, tap and hold the message, or tap and hold in the text area

if the message is open. Tap Reply, Reply All, orForward.


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Managing messages

Sending messages to contactsNew messages are sent from the account that is currently active. To change this account, on the

messages screen, tap Accounts.1. Tap Start > Messaging.2. Verify that the BlackBerry account is active.

To change accounts, tap the Accounts tab.3. Tap New.4. Perform one of the following actions:

Tap To. Tap .

5. Tap a contact.

6. To continue composing your message, perform one of the following actions:

Tap To. Tap .

7. Tap in the Subj field.8. Type a subject.

9. Tap in the text area.

10. Type a message.

11. Tap Send.

Adding attachments to messagesNew messages are sent from the account that is currently active. To change this account, on the

messages screen, tap Accounts.1. Tap Start > Messaging.2. Tap New.3. Tap Tools.4. Tap Add Attachment.5. In the Folder drop-down list, select a folder.6. In the Type drop-down list, select a file type.7. Tap a file.

8. To continue composing your message, tap the Message tab.

Tip: To add additional contacts to your message, tap . Tap Cc orBcc. Tap a contact.

Note: When you add an attachment to an email, the icon indicates that the attachment will be sent directly from

the device.

The status bar at the bottom of the screen indicates the maximum attachment file size that is supported. If the

attachment is too large, the Sendbutton is unavailable.


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Forwarding messages that containattachments

1. Tap Start > Messaging.2. Tap and hold a message that contains an attachment.

3. Tap Forward.

4. To continue composing your message, tap the Message tab.

Searching for contacts in your companycontact list

1. On the status bar, tap the BlackBerry icon.2. Tap Lookup.3. Tap the Lookup field.4. Type a contact name.

5. Tap Lookup.6. Tap a lookup result.

7. Perform one of the following actions:

Tap a contact to view contact information.

Tap and hold a contact to perform one of the following actions:

Deleting messages

1. Tap Start > Messaging.2. In the messages list, tap and hold the message that you want to delete.

3. Tap Delete.

Note: When you forward an email that contains an attachment, the icon indicates that the server will append

the attachment to the message before sending the message to recipients.

Note: This feature is only available if you are using a corporate email account.

Menu item Description

Email Compose an email to the contact.

Add Add the selected contact to your contacts database.

Add All Add all lookup contacts to your contacts database.

Delete Delete the selected contact from the lookup results.

Delete Lookup Delete the lookup results.

Warning: If wireless email synchronization is enabled and the Delete On option is set to Mailbox & Handheld, messages

that you delete on your device are also deleted from your computer during email synchronization. See "Setting up wireless

email synchronization" on page 13 for more information.


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Managing attachments

There are two ways to view a message attachment:

You can download the attachment to view (and sometimes edit) the attachment in the program in

which the document was originally created, if the program is available on your device. There is a

limit on the size of attachments that you can download.

You can view the attachment using the attachment viewer if the attachment viewer supports this

type of document. Use the attachment viewer to view attachments quickly.

Attachment status icons

Viewing attachments1. Tap Start > Messaging.2. Tap a message that contains an attachment.

3. Tap the Attachments tab.4. Perform one of the following actions:

Attachment status icons

Viewing attachments

Downloading message attachments

Saving attachments

Note: Your server specifies a maximum attachment file size.

Icons Description

Default status.

Your device does not support the attachment format, or the attachment is too large.

The request is pending.

Your device encountered an error during the download. Tap the icon to review the error.

Action Procedure

View content in the native application 1. Tap and hold .

2. Tap Download.

3. When changes to , tap .


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Downloading message attachments1. Tap Start > Messaging.2. Tap a message that contains an attachment.

3. Tap the Attachments tab.4. Tap and hold .

5. Tap Download.6. When changes to , tap .

Saving attachments

1. Tap Start > Messaging.2. Tap a message that contains an attachment.

3. Tap the Attachments tab.4. Tap and hold .

5. Tap Save As.6. Type a name for the file.

7. In the Folder drop-down list, tap a folder.8. In the Location drop-down list, tap a location.9. Tap OK.

View content in the attachment viewer 1. Tap and hold .

2. Tap Retrieve Content.

3. Tap View Content.

Note: Some files might be password protected. To type thepassword for the attachment, tap Enter Password.

4. Tap Tools > More to view more of the attachment.

View the table of contents in the

attachment viewer

1. Tap and hold .

2. Tap Retrieve Table of Contents.

3. Tap View Table of Contents.

Note: Some files might be password protected. To type the

password for the attachment, tap Enter Password.

4. Tap Tools > More to view more of the attachment.

Action Procedure

Note: You must download an attachment before you can save it.


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Using the calendar

If you are using Microsoft Outlook or IBM Lotus Notes, appointments and meetings synchronize

wirelessly so that entries on your device and in your desktop calendar are identical. To turn on or turn off

wireless calendar synchronization, refer to Turning on and turning off wireless calendar synchronization

on page 14.

Creating appointments1. Tap Start > Calendar.2. Tap New.3. Add information to the appropriate fields.

4. Tap OK.

Modifying appointments1. Tap Start > Calendar.2. Perform one of the following actions:

Creating meetings1. Tap Start > Calendar.

Creating appointments

Modifying appointments

Creating meetings

Modifying meetings

Responding to meeting invitations

Tip: To see a full list of fields, close the input panel.

Action Procedure

Update an appointment 1. Tap the appointment.

2. Tap Edit.

3. Change the information.

4. Tap OK.

Delete an appointment 1. Tap and hold the appointment.

2. Tap Delete Appointment.

3. Tap Yes.

Tip: To edit an appointment in the week view, tap the appointment and then tap the appointment preview pane.


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2. Tap New.3. Tap Attendees.4. Tap the attendee to invite.

5. Tap OK.

Modifying meetings1. Tap Start > Calendar.2. Perform one of the following actions:

Responding to meeting invitations1. Tap Start > Messaging.2. In the messages list, tap a message that contains a meeting request.

3. Tap and hold the body of the message.

4. Perform one of the following actions:

Tip: To see a full list of fields, close the input panel.

Action Procedure

Update a meeting Tap the meeting. Tap Edit.

Delete a meeting Tap and hold the meeting. Tap Delete.

Tip: To edit a meeting in the week view, tap the meeting, and then tap the meeting preview pane.

Action Procedure

Accept the meeting Tap Accept.

Tentatively accept the meeting Tap Tentatively Accept.

Decline the meeting Tap Decline.

Tip: To edit a meeting in the week view, tap the meeting, and then tap the meeting preview pane.


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2005 Research In Motion Limited

Published in Canada.

blackberry_for_pocket_pc_version_2_0_user_guide

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