BKAS 2013PROJECT ASSINGMENT REPORT

MARRYBROWN

PREPARED BY :NAME NO MATRIC

NORAFIZA BINTI ZAINUDIN 233378

NUR FADZILAH BINTI SAMSUDIN 233454

NOR AMIRA BINTI ABU HASHIM 233744

MOHAMAD AMIRUL RAZA BIN RAHMAN 233747

INTRODUCTION

BACKGROUND OF THE COMPANY

Type of franchise company

MarryBrown at Changloon was centered at Shahab Perdana

Own by Datin Azizah bt Abduil Rahman

Produce in Malaysia

Raw Material from Malaysia

Was open at Changloon on 16 June 2009

Appeared and born at Johor Baharu

It was under Ruas Resourses Sdn Bhd

MARRYBROWN PRODUCT

Produced a fast or instant food Leading fast food chain in country

with over 130 QSR in Malaysia Produced all the halal food Have a wide variety of tasty meals All the customer no need to think or

worried about the food

MARRYBROWNPROJECT OBJECTIVE

The main objective is to increase their profit

They also want to fulfill customer satisfaction and demand

TABLE OF ENTITIES

PURCHASING SYSTEM

PURCHASE DEPARTMENT(RESTAURANT MANAGER) Check the stock like raw materials in the store

whether it enough for the operating

List all the stock that need to purchased

Do the fax order and send to the supplier

Call the supplier whether they get or not the fax order

Confirm the purchase order to the supplier

SUPPLIER

Received the fax order

Call the restaurant manager to confirm the purchased order

Arrange the stock that need by the customers

Get ready to sent to the customer (restaurant manager)

Deliver stock to the shop based on the orders by the customer. Don’t have a specific date.

Prepared the invoice and give to the customer

RECEIVED DEPARTMENT

The restaurant manager will received the stock that send by the supplier

The restaurant manager will get the invoice and he will sent the invoice to the Boss

After received the invoice, the Boss will make the payment to the supplier by cheque

CASH DISBURSEMENT SYSTEM

ACCOUNTING DEPARTMENT

Check the amount that need to pay to the supplier by using the invoice that received from supplier.

Make the payment to the supplier by using the cheque.

BANK

Bank will received the cheque from supplier and transfer it into cash.

Bank will decrease the amount of cash in the Boss Account

SUPPLIER / VENDOR

Supplier will received the payment by cheque

They need to transfer the cheque at bank to get the cash or they can transfer the amount directly to their own account

They will send the receipt of payment to the accounting department

CONTEX DIAGRAM

1 ) PURCHASING SYSTEM

2 ) CASH DISBURSEMENT SYSTEM

PURCHASING SYSTEM

CHECK STOCK PURCHASE ORDER

RESTAURANT SUPPLIER

PURCHASEPROCESS

CASH DISBURSEMENT PROCESS

PAYMENT

RECEIVE PAYMENT

SUPPLIERACCOUNTING

CLERK

CASH DISBURSEMENT

PROCESS

PHYSICAL DATA FLOW DIAGRAM

1 ) PURCHASING SYSTEM

2 ) CASH DISBURSEMENT SYSTEM

PURCHASING SYSTEM

STOCK PURCHASE

LIST

PURCHASE ORDER INVOICE

RESTAURANT

1.0 ASSISTANT MANAGER

SUPPLIER

2.0 SUPERVISOR

3.0 COMPUTER

CASH DISBURSEMENT SYSTEM

PAYMENT LIST TO DATA OF

AUTHORIZED PAYMENT

CHEQUE CHEQUE

ACCOUNTING CLERK

3.0 COMPUTER

1.0 FINANCIAL MANAGER

2.0 SUPERVISOR

SUPPLIER

FLOWCHART

PURCHASING DEPARMENT

INVENTORY CONTROL

RECEIVING DEPARTMENT

ACCOUNT PAYABLE DEPARTMENT

PURCHASE REQUISITION

PREPARE PURCHASE ORDER

PURCHASE ORDER

PURCHASE ORDER

SUPPLIER

SALE ORDER SYSTEM

PURCHASE REQUISITION

PRINT PR

PURCHASE REQUISTION

RECEIVING REPORT

UPDATE INVENTORY

SUPPLIER

PACKING SLIP

PREPARE RR

RECEIVING REPORT

RECEIVING REORTRECEIVING

REORTRECEIVING REORTRECEIVING

REORT

STORE

SUPPLIER

SUPPLIER INVOICE

RECEIVING REPORT

JOURNAL VOUCHER

AP UPDATE

WEAKNESS OF CYCLE

1. DOCUMENTATION

2. INVENTORY IN STORE

3. SEPARATION OF AUTHORITY

4. MANUAL OPERATION SYSTEM

5. WHEN RECEIVED GOOD

RISK EXPOSURE

In our opinion, inventory part will be the major risk face by Marrybrown.

1.facing shortage and excess inventory

2.lack of recording in transaction

3.time consuming in closing period

4.theft of stock

5.lack of supervision of inventories

6.failure to properly inspect the inventories

INTERNAL CONTROL

SUPERVISION

1. When goods arrive from the supplier, manager must inspect items for proper quantities and condition (damage, spoilage and so on).

2. Inspecting and counting the items received protect the firm from incomplete orders and damages goods.

3. receiving department are sometimes hectic and cluttered during busy periods. In this environment, incoming inventories are exposed to theft until they are securely placed in the warehouse.

CONCLUSIONPROBLEM AND CONSTRAINTS

We can understand more about process of purchasing and cash disbursement

We can know the real purchase system using by the real world business

All factor need to look first before do any decision on make a purchases

In make the context diagram, data flow diagram and flow chart system, was by the information given during the interview

Able to identify the weakness of the system in use by the restaurant

CONTINUE….

The risk and how to cope the risk

Purchases payment also will became the risk because all the payment

As a whole, we can said that our objective was reached because it was not an easy thing to get an interview with the manager.

Some purchase was make every day, some of it will make every week and some of it will make every month

For the overall ,the company use the manual system in compute the raw material

All the payment information will only record in the final make

THANK YOU