bixal pmp study group chapter 1 - dec. 3, 2014
TRANSCRIPT
PMP STUDY GROUPIntroduction & Chapter 1
December 3, 2014
Jason Luttrell
Agenda
1. What is PMP?
2. Steps to get certified
3. Preparation tips
4. Chapter 1
December 3, 2014 Overview 2
1. PMP OVERVIEWWhat is PMP Certification?
December 3, 2014 1 - Overview 3
Project Management Institute (PMI)
• A global organization with a 40-year history of advocacy
for the profession.
• PMI supports practitioners with project management (PM)
credentials and certifications that objectively assess
experience, education, and knowledge.
December 3, 2014 1 - Overview 4
PMP Key Facts
• Project Management Professional (PMP)® credential is
the most important industry-recognized certification for
project managers. Globally recognized and demanded,
the PMP® demonstrates that you have the experience,
education and competency to lead and direct projects.
• PMP exams and credentials are proctored and
administered by the Project Management Institute (PMI).
• Many government contracts are now requiring PMP
certification for project managers.
December 3, 2014 1 - Overview 5
PMI Certifications
• Project Manager (PMP) – most recognizable, demanded
• Project Coordinator or Jr. PM (CAPM) – easier to obtain
• Program Manager (PgMP)
• Portfolio Manager (PfMP)
• Agile Practitioner (PMI-ACP)
• Business Analyst (PMI-PBA)
• Risk Management (PMI-RMP)
• Project Scheduling (PMI-Scheduling)
December 3, 2014 1 - Overview 6
Certification Advantages
• Certification shows dedication and proficiency in PM.
• Distinction and recognition in the community of PM
practitioners
• Enhances corporate competitiveness as many customers
require PMP certification for key personnel.
December 3, 2014 1 - Overview 7
Which one to pursue?
Certified Associate in Project Management (CAPM)
• Exam is 150 questions,
slightly easier (3 hours)
• Good for 5 years
Project Management Professional (PMP)
• Exam is 200 questions (4
hours)
• Good for 3 years
December 3, 2014 1 - Overview 8
High School or
Associate
Bachelor
5 years PM
experience; 60
months
3 years PM
experience; 36
months
35 hours of PM
education
35 hours of PM
education
High School N.A.
1,500 hours of
project
experience
23 hours of PM
education.
Adding Up Your Experience
• When applying you must count “non-overlapping project
experience”
• Each month you worked on multiple, overlapping projects
counts as one month toward the total requirement.
• You do not need to have the job title of PM as applying a
knowledge domain area can count as experience for that
area.
• Assuming you have a Bachelor’s degree, you need 36
unique month of working on projects and a total of at least
4,500 hours.
• PMI assumes full-time work in 40 hour work weeks.
December 3, 2014 1 - Overview 9
2. THE PROCESSSteps to Get Certified
December 3, 2014 2 – The Process 10
8 Steps
1. Become a PMI member
• Cost is recovered in $150 discount on exam
2. Complete coursework
• Must have 35+ contact hours
• Colleges (e.g., UMUC) offer this as part of MBA coursework now
• Online is cheaper www.pmstudy.com/enroll.asp
3. Submit application
• Do online at PMI.org.
• There is a 10 day application review before it is accepted.
4. Submit payment
• $405 (member), $555 (non-member)
December 3, 2014 2 – The Process 11
8 Steps
5. Complete audit (if selected)
6. Schedule exam
• Must be taken at Prometric centers
• Do this a few months in advance
7. Study
8. Exam time
Re-certification must be done every three years. This
requires 60 Professional Development Units (PDUs) and
renewal fees.
December 3, 2014 2 – The Process 12
PMP Application
• You need to list in your application:
• Personal information (name, address, contact info, etc.)
• College/university degree (optional)
• Number of contact hours completed and where
• All the projects you worked on to count towards PM experience
• In the project experience section, for each project:
• Start date, end date
• Exact number of hours worked broken down by the 5 Process
Groups
• Point of contact and their contact information (e.g. manager,
sponsor, colleague)
• A description of the work you did using PMI terminology.
December 3, 2014 2 – The Process 13
3. EXAM PREPBest Ways to Prepare
December 3, 2014 3 – Exam Prep 14
How to Prepare
• Remember: The correct answer is what PMI says it is!
• ITTO (Inputs, Tools & Techniques and Outputs)• There are around 650 ITTOs
• Memorizing helps, but understanding them is better!
• Know the formulas
• Join study group!
• Take practice exams – helps identify weak spots
• Numerous online resources and e-books
• Focus on weak spots• Typically, gaps in the Procurement and Risk knowledge areas, as
well as the Monitoring and Controlling processes
• Apply what you learn
December 3, 2014 3 – Exam Prep 15
PMP Exam Info
Domain % Q
Initiation 13% 26
Planning 24% 48
Executing 30% 60
Monitoring & Controlling 25% 50
Closing 8% 16
Total 100% 200
December 3, 2014 3 – Exam Prep 16
4. FIRST CHAPTERBest Ways to Prepare
December 3, 2014 4 – First Chapter 17
Chapter 1 Contents
• The PMBOK Guide
• What is a Project?
• What is Project Management?
• Relationships Among Portfolio/Program/Project
Management
• Relationships Between Project Mgmt, Org. Mgmt., and
Org. Strategy
• Business Value
• Role of the PM
December 3, 2014 4 – Chapter 1 18
PMBOK Guide
1. Provides the
standard.
2. The test questions
are based on this
book.
3. Good resource to
have.
4. Not the easiest
reading; there are
other resources too.
December 3, 2014 4 – Ch 1. PMBOK Guide 19
What is a Project?
• A temporary endeavor undertaken to
create a unique product, service, or
result.
December 3, 2014 4 – Ch. 1 What is a Project? 20
Project vs. Operations
Project
• Always has a start and
end date
• Produces a unique
product, service, or result.
Operations
• Is an on-going process of
functions.
• Always produces the
same product, service or
result.
(Operations management
is outside the scope of
project management.)
December 3, 2014 4 – Ch. 1 What is a Project? 21
What is Project Management?
December 3, 2014 4 – Ch. 1 What is Project Management? 22
What is Project Management?
• Application of knowledge, skills, tools and
techniques to project activities to meet
project requirements.
December 3, 2014 4 – Ch. 1 What is Project Management? 23
Five Process Groups
• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Closing
December 3, 2014 4 – Ch. 1 What is Project Management? 24
Project Constraints
December 3, 2014 4 – Ch. 1 What is Project Management? 25
Project Drivers
• Market demand
• Strategic opportunity / business need
• Social need
• Environmental consideration
• Customer request
• Technological advance
• Legal requirement
December 3, 2014 4 – Ch. 1 What is Project Management? 26
Portfolios, Programs and Projects
• Portfolio – have an organizational scope
that changes with the strategic objectives of
the organization.
• Program – have a larger scope than projects
and provide more significant benefits.
• Project – defined objectives.
December 3, 2014 4 – Ch. 1 Portfolio, Programs, and Projects 27
Portfolios, Programs and Projects
• Portfolio – managed for strategic objectives.• Program – managed in coordinated fashion in support of portfolio.• Project – managed in support of program.
• Organizational planning directs management of resources, and support for project components based on risks, lines of business, infrastructure, and process improvement.
• Programs are directed by Program Managers.
December 3, 2014 4 – Ch. 1 Portfolio, Programs, and Projects 28
Organizational Project Management
• OPM is a strategy execution framework
using project, program and portfolio
management as well as organizational
enabling practices to consistently and
predictably deliver organizational strategy
to produce better performance, better
results and a sustainable competitive
advantage.
December 3, 2014 4 – Ch. 1 Project Management and the Org. 29
Project Management Office
• The management structure that
standardizes project-related governance;
facilitates sharing of resources, methods,
tools and techniques; and coordinates
cross-project communication.
• Types:
• Supportive
• Controlling
• Directive
December 3, 2014 4 – Ch. 1 Project Management and the Org. 30
Project-Based Organizations (PBOs)
• Organizations that create temporary
projects to carry out work.
December 3, 2014 4 – Ch. 1 Project Management and the Org. 31
Business Value
• Unique to each organization
• Defined as the entire value of the business: total sum of all tangible and intangible elements.
• All organizations focus on attaining business value for their activities.
• Business value can be realized by aligning organization’s portfolios, programs and projects with the organization’s strategy and objectives.
December 3, 2014 4 – Ch. 1 Business Value 32
The Role of the PM
• Competencies:• Knowledge
• Performance
• Personal
• Interpersonal skills • Probably the most important job qualifications, but least discussed.
December 3, 2014 4 –Ch. 1 The Role of the PM 33
Chapter 1 Summary
• The PMBOK Guide
• What is a Project?
• What is Project Management?
• Relationships Among Portfolio/Program/Project
Management
• Relationships Between Project Mgmt, Org. Mgmt., and
Org. Strategy
• Business Value
• Role of the PM
December 3, 2014 344 – Chapter 1
QUESTIONS?Next: Ch. 2 – Organizational Influence and Project Life
Cycle
December 3, 2014 Q&A 35