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Timeware Primetime - Bioscreen User Guide

Bioscreen™ 6 Administration

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Timeware

Primetime™

Bioscreen™ 6 User Guide – Posted Instructions

Chapter 9-Bioscreen™ Posted Instructions

Copyright (C) Timeware, Inc. All Rights Reserved - 2 -

Bioscreen™ Posted Instructions

Even though the Bioscreen machines are fast and easy to use, it remains helpful to have posted

instructions nearby the machine for user viewing. These posters are most helpful early on in a

Timeware implementation and beyond. New employees can always benefit from these

instructions especially when it comes to learning how to respond to certain prompts and how

to best utilize the machine in exceptional situations.

.

The following pages contain posters instructions for:

General time & attendance sign in/out

Sign in/out prompts

Sign in/out schedule complete and

shift complete functions




Timeware Bioscreen - Attendance Basics Screen

The attendance screen shown above consists of 4 main parts:

1. The keypad where the user enters his/her badge number. The Badge number is used to

identify the user to the system. Entering a badge number is needed in the following

situations:

If the system is configured to operate where the user must enter a Employee ID in

addition to scanning a fingerprint (dual security).

If the user scans the fingerprint but the system fails to identify. In this case

entering the Employee ID assure the user identification. If the user is using a

machine for the first time. This is necessary since it allows the machine to

download & update the user biometric profile.

2. The Job list where the user must select the job he/she is working on. The system will

always select the user default position, however, should the user be working another job

then he/she must make the proper job selection. Now, if the user is working on a

supplemental job then he/she must press the Supplemental... to force the list to display

corresponding jobs for his/her selection.

3. The attendance transaction details including the user accumulated hours of the week.

4. The control buttons that allow the user to choose from the following: Sign In, Sign Out,

Cancel to cancel the sign in/out operation and Accept to save attendance transaction and

complete the process.



Timeware Bioscreen - Attendance Advanced Screen

The attendance screen shown above consists of 4 main parts:

1. The keypad where the user enters his/her badge number. The Badge number is used to

identify the user to the system. Entering a badge number is needed in the following

situations:

If the system is configured to operate where the user must enter a badge number

in addition to scanning a fingerprint (dual security).

If the user scans the fingerprint but the system fails to identify. In this case entering

the badge number assure the user identification.

If the user is using a machine for the first time.

2. The Job list where the user must select the job he/she is working on. The system will

always select the user default position, however, should the user be working another job

then he/she must make the proper job selection. Now, if the user is working on a

supplemental or extra duty job then he/she must press the Supplemental... / Extra Duty...

to force the list to display corresponding jobs for his/her selection.

3. The attendance transaction details including the user accumulated hours of the week.

4. The control buttons that allow the user to choose from the following: Sign In, Sign Out,

Schedule Complete where leave time can be taken from prior days missed schedule, Shift

Complete where the user may auto complete a missed shift, Extra Duty button where the

user may choose an extra duty above an beyond work time, Cancel to cancel the sign

in/out operation and Accept to save attendance transactionand complete the process.




Timeware Bioscreen - Early Overtime Prompt

Should the user try to sign in too early, he/she may be prompted to validate that prior overtime

or extra time has been approved. If prior approval for extra time has been given, then the user

may press the "Yes Approved" button. Or, if the user intends to begin work at his/her official

starting time but wishes to sign in then the user must press the Not Approved button.



Timeware Bioscreen - Early Sign-In Supplemental Selection Prompt

Should the user try to sign in too early, he/she may be prompted to select a reason by choosing

a supplemental job. If prior approval for extra time has been given, then the user select the

appropriate supplemental job then press the "Use Selected" button. if the user is strating early

but working his/her regular job then he/she should simply press the "Use None" button.

Pressing the "cancel" button simply cancels the sign in and returns control to the sign in screen.




Timeware Bioscreen - Late Sign-In Leave Selection Prompt

Should the user sign in late, he/she may be prompted to select a reason by choosing a leave

to cover late time. In such case the user should select the appropriate leave then press the

"Use Selected" button. If the user intends to work late to cover for tardy time, then he/she

should simply press the "Use None" button. Pressing the "cancel" button simply cancels the

sign in and returns control to the sign in screen.



Timeware Bioscreen - Shift Complete Screen

If today the user has missed sign in/out to earlier shifts, and if the user presses the Shift

Complete button presented on the attendance screen, then the user may ask the system to

auto complete the missed punches as follows: Leave the job selection as is and the Save

check box checked then press the Save button. This should occur if the user worked the missed

shift but was not able to use the Bioscreen, or

Press the job drop down to choose a leave if the user was absent.

Upon completing his/her selections, the user must press the save button to save his/her

selections. Please Note: the selections made here will not take effect unless the user

completes the sign in by pressing the attendance screen Accept button.




Timeware Bioscreen - Schedule Complete Screen

If on prior todays the user has missed sign in/out to scheduled shifts, and if the user presses

the Schedule Complete button presented on the attendance screen, then the user may ask the

system to auto complete the missed schedule as follows: Press the job drop down to choose

a leave for every missed schedule

Upon completing his/her selections, the user must press the save button to save his/her

selections.

Please Note: the selections made here will not take effect unless the user completes the sign

in by pressing the attendance screen Accept button



Timeware Bioscreen - Manual Shift Addition

If the user missed signing in and out for a shift, or performed an additional duty without clocking

in and out of the clock, they can add the shift later manually. By entering the 'Supplemental

Request' module and logging in, the user is able to enter the shift as shown in the screenshot

above. They are able to choose a combination of partial hours by filling the hours and hours

(fraction) section.




Timeware Bioscreen - Leave Request

If a user would like to request a leave in advance, they may do so by entering the Leave

Request module. They first choose the type of leave request selected, and then choose the

date they would like the leave to start. Then, the user can choose to either use Hours, Days,

or individual shifts as their units. A vacation starting on a certain date will automatically choose

successive business days for vacations of multiple days.



Timeware Bioscreen - Viewing Bulletins

If the user has been sent a bulletin through the primetime system, they can view it in the Bulletin

window as shown above. They are able to access this window either through a pop up box that

appears in the attendance module when signing in, or through the Bulletin module itself. Once

the user is on the screen shown above, they are able to acknowledge the message by clicking

on the 'Ack' button. This assures that the manager that sent the message will be aware it

successfully reached its target.




Timeware Bioscreen - Partial Day Absence

If a user would like to sign out for a part of a day, they are able to do so through the Partial Day

Absence module. The user would Sign-In to a Partial Day Absence as shown in the picture

above. Upon returning to work, they would then Sign Out from the absence in the same manner.

It is important to note that these sign-in and outs must be down through the Partial Day Absence

module itself.



Timeware Bioscreen – Wakeup Machine

The Bioscreen machine may go into a “Sleep Mode” if not used for a long time. In order to wake-up the machine,

please take the following steps:

1. Touch the wake-up button shown in the first image below

2. With your finger, swipe the screen upward. Upon doing so the machine will wake up and display its

application screen as shown in the 3rd image below.

Sleep screen. By Touching the “Wakeup button” the

machine will display the screen shown next.

Use your finger to swipe this screen up. In doing so

the machine will fully wake up and display the

machine application screen.

Bioscreen waken up screen.




Timeware Bioscreen – Shutdown/Restart Machine

The Bioscreen machine can be shut down if needed. In order to shut down the machine,

please take the following steps:

1. Refer to the image shown below.

2. Locate the half circle indentation located at the bottom right corner of the

machine.

3. With your finger feel the small hole where the reset button is.

4. Use an opened paper clip and navigate the paper pin head into the hole

5. Press the small button inside the hole with the paper clip for about 10 seconds

until a colorful screen appears with a message “swipe down for shutdown”. Please

note that here you may ignore the message and just keep the paper pin pressed

until the machine shuts down.

6. With your finger, swipe the screen downward for the machine to shut down.

Image of the reset button location

If the Bioscreen machine is off or shut down for any reason. It can be restarted using the

following steps:

1. Refer to the image shown above.

2. Locate the half circle indentation located at the bottom right corner of the

machine.

3. With your finger feel the small hole where the reset button is.

4. Use an opened paper clip and navigate the paper pin head into the hole

5. Press the small button inside the hole with the paper clip once. Now the machine

should be rebooting.

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