Biosafety Clearing HouseTraining Workshop

April 15, 2008Puslit Bioteknologi-LIPI, Cibinong Science Center

Overview of the Management Centre of BCH Central Portal

Mohammad IlyasMohammad IlyasUNEP BCH, IT Regional Advisor (Asia)UNEP BCH, IT Regional Advisor (Asia)

Entry of National Information on BCH

OBJECTIVE

• To give a general overview of the BCH Management Centre

• To describe the main functionality of the BCH Management Centre

• To show how to navigate around the BCH Management Centre

Entry of National Information on BCH

Overview

• Different User Types

• 3 main areas in the Management Centre:

Management Centre Home

Manage Your Information

Register New Information

Entry of National Information on BCH

BCH User Types

• National Focal Point (NFP)– Can add / edit / delete records

– Can approve records for publishing in the BCH (to make the

records publicly accessible)

• National Authorised Users (NAU)– Can add / edit / delete records

– Cannot publish

– Must forward records to the NFP for approval and publishing

Entry of National Information on BCH

Management Centre Home (1)

Entry of National Information on BCH

Management Centre Home (2)

Entry of National Information on BCH

Management Centre Home (3)

• For NAUs :

Shows records that only the NAU has added and

which are either still being edited, or which have

been submitted for approval to the NFP.

• For NFPs :

Shows records that only the NFP has added, and

also shows all records which have been submitted

by NAUs for approval.

Entry of National Information on BCH

Management Centre Home (4)

Manage your Information

Register New Information

View Approval Requests – NFPs only

View your Draft Documents

Entry of National Information on BCH

Manage Your Information (1)

Entry of National Information on BCH

Manage Your Information (2)

• For managing country records which have previously

been published to the BCH

• NAUs and NFPs see the same information – no

difference

• Allows NAUs and NFPs to edit or unpublish previously

published records

• But all changes (edits & deletions) must still be

approved by the NFP

Entry of National Information on BCH

Manage Your Information (3)Summary of Published

Records for your country

View Published Records

View Requests made to the NFP regarding

previously published records

Entry of National Information on BCH

Register New Information (1)

Entry of National Information on BCH

Register New Information (2)

• Allows a NAU or a NFP to add new records to the BCH

• New records can be:

saved for editing later

published

• But all records submitted for publishing by a NAU

must be approved by the NFP before they will be

finally published on the BCH

• NFP can publish records directly

Entry of National Information on BCH

Register New Information (3)

Select the type of record to create

Entry of National Information on BCH

Register New Information (4)

18 different types of records to create

Press Create to add the selected record

type

Entry of National Information on BCH

Add New Record (simple example) 1

Country is fixed.Cannot be changed

Add details

Press “Save Changes” to save

record and/or submit for publishing

Entry of National Information on BCH

Add New Record (simple example) 2

Press “Save as Draft” to save the record

without submitting it to the NFP for

publication

Press “Submit for Publishing” to submit record for NFP

approval prior to final publishing on the BCH

Entry of National Information on BCH

NFP: Approve New Record (1)

NFP can view all records which have been submitted for publishing by NAUs.

Entry of National Information on BCH

NFP can Cancel the Request

NFP can request the NAU to make changes to the record before they resubmit it for

publication

NFP can approve the request and publish the record on the live BCH

site

NFP: Approve New Record (2)

Entry of National Information on BCH

Summary

• Can manage records for your country only

• Two types of users:– National Authorised Users (NAUs)

– National Focal Points (NFPs)

• Management Centre allows a user to:– View / edit / delete records that the user has added themselves

– Add new records

– Submit records for publishing

– Change or Remove previously published records

– NFP only : Approve records for final publishing to the BCH

Entry of National Information on BCH

Summary

QUESTIONS