biomedical services printing guide

8/7/2019 Biomedical Services Printing Guide

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INTEGRATIVE BIOMEDICAL SCIENCES

GRADUATE PROGRAM

P O S T E R P R I N T E R S E R V I C E G U I D E

P R I C I N G / S E T U P / S P E C I F I C AT I O N S / F A Q

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The IBS Graduate Program is now offering a poster printing service for affiliates of UAB.Our low cost, fast turnaround time, and convenient location quickly makes us a popularalternative to for-profit printers like Kinko's.

To avoid delay, posters need to be submitted for printing at least two business days inadvance of when they are needed, and we strongly suggest you allow additional time priorto large conferences. As always, posters are printed on a first-come, first-served basis.

I N S T R U C T I O N S F O R U S I N G O U R S E RV I C E S

S T E P S F O R P R O M P T S E R V I C E

1. Complete and submit the poster request form (includes internal requistion, costransfer form [if paying by grant], and poster request form) found www.ibs.uab.edu).

2. Drop off your request form, poster file, and payment requisition with accounumber in Shelby (SHEL) 120 between 8:30-4:30, Monday-Friday, and at least twbusiness days in advance of when you need it.

When you drop off your poster, leave enough time to review your poster as appears on our monitor. If no one is available when you stop by, use the sign-usheet and one of us will contact you upon our return.

3. We will contact you when the poster is ready for pick up. We provide rubbbands but not poster tubes. Poster tubes can be bought at the UPS store located 5-points South.


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P R I C I N G A N D PAY M E N T I N F O R M AT I O N

The price for printing a poster through IBS is $25.00 ($10 surcharge fornon-white backgrounds). We accept payment in the form of internalrequisitions/cost transfer forms or checks. Bring the internal

requisition/cost transfer form with you when you drop off the poster forprinting. These forms can be found at www.ibs.uab.edu --> posters.

We encourage you to design your own poster and bring it to us readyfor print. If your poster is not formatted correctly for printing, we willinform you of the problem. We encourage you to make the necessarychanges yourself.

T E C H N I C A L S P E C I F I C AT I O N S

Files should be in PowerPoint and can be created on a PC or Macintosh.Call 934-7810 if a different program is being used.

We accept poster files on CD or USB drive.

Posters with a colored background (non-white) will incur a $10 surcharge.

A minimum 1/2 of white space is required on all sides of the posters toallow for variations in printing.

For PowerPoint files, the size is limited to 36(h) X 56(l) or42"(h) X 56"(l) including white space (see PowerPoint Set up**).

Use standard fonts like Arial or Times. Use of non-standard fonts orspecial characters could lead to missing text or characters after printing.See Advice & Tips for additional information on creating posters thatprint successfully.


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P O W E R P O I N T S E T - U P G U I D E

1. Click File >> New >> Blank Presentation >> (blank lay-out)

2. Click File >> Page Setup >> (enter poster size). The size you choose shouldfollow conference guidelines and be an appropriate size for your data.Our paperroll is either 36 or 42" wide (height), so although your poster can be up to56" long (PowerPoint's maximum), the width must be 42" or less.**

3. Turn on guidelines to help you line up your figures and text boxes. Click

View >> Guides to display a moveable horizontal and vertical guideline. Theselines will NOT appear in your poster, but will help you line up text boxes andfigures. If you're using a PC, you can also turn guidelines on and off by right-clicking on the mouse.

4. Turn on rulers to help you maintain a 1/2 to 1" margin of white space on allsides of your poster. Click View >> Ruler to display the rulers. PC users can turnrulers on and off by right-clicking the mouse.

5. Leaving a 1/2-1" margin on all sides, create your poster as you would a slideusing the guidelines outlined in the Advice & Tips section.

**Posters that need to be longer than 56" can be printed with an additional chargeof $10.00. You will need to set your poster parameters at 1/2 the original size.For example, a poster that needs to be 42" x 72" should be set at 21" x 36".

If you seek assistance with creating a large poster, please contact Katie Hughesat [email protected] or 996-9548.


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A D V I C E A N D T I P S

If you have created slides using PowerPoint, you will find that it isn't difficult to createa poster. However, what you see on the monitor is not always what you get when theposter is printed on the poster printer. We have compiled this list of tips to help youavoid common mistakes that lead to printing errors. Please use these guidelines whencreating your poster.

All posters should be submitted 2 business days in advance of pick-up time. Prior tolarge scientific meetings, we suggest that you allow additional time.

Add a 1/2 to 1" border of white space on all sides of your poster to accommodatevariations in printing.

Use standard fonts like Arial or Times New Roman; other fonts may not printcorrectly.

Type all special characters (e.g. Greek/mathematical symbols) directly in PowerPoint

rather than copying and pasting them in from another document. We have found thatspecial characters pasted into PowerPoint have a tendency to print incorrectly eventhough the character displays correctly on the monitor. Insert special characters byclicking Insert >> Symbol >> [character].

Make sure that text boxes are on the page. Even if the text appears on the page, the textbox may extend beyond the edge and cause the text to shift when printed.

F R E Q U E N T LY A S K E D Q U E S T I O N S

Where are you located? The poster printing service is in Shelby 120E (first floor).

How much does it cost? $25.00 per poster ($10 surcharge for non-white backgrounds)

Why do I have to review my poster before you print it? What you see on your

monitor is not always what you get when the poster is printed. Following our Technical

Specifications and Advice & Tips will minimize problems, but we still prefer that you

review your poster as it looks on our monitor and grant final approval.

Do I need an appointment to drop off my poster? Appointments are not required, butif we are away when you stop by, you can sign up on a list to have a staff member contact

you when he/she returns.

What is the turnaround time for printing? Posters need to be submitted for printing at

least two business days in advance of when they are needed, and we strongly suggest that

you allow additional time (2-4 days) prior to large conferences. We will call or e-mail

you if your poster is ready earlier.


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Poster Printing Invoice Form

Oracle Account String:

Debit

Your name & department

P.I. name

Telephone

Email

Poster purpose

Number of posters

Date/Time you need it

Filename(s) and Format

PC / Mac (please include

your name/initial in name ofyour poster file)

Special Instructions:

For office use only

Location on Computer (folder name) Posters

Person Accepting Project Randy L. Seay

Date/time dropped offOracle Account String: Credit 3108973.000.213108973.510008000.0000.625999

Received Yes No

Poster Picked Up Yes No

Description Color Background_____ White _____

Size _____________________

Total Cost

Contact Information:Integrative Biomedical Sciences Graduate ProgramRandy Seay, Program Manager

Shelby 120E

(205) 934-7810 office (205) 996-6749 fax

[email protected]
mailto:[email protected]:[email protected]://www.ibs.uab.edu/http://www.ibs.uab.edu/http://www.ibs.uab.edu/mailto:[email protected]


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PLEASE USE THIS FORM IF YOU

ARE PAYING FROM A

GRANT ACCOUNT

(e.g., 310222.01.01.20033610.01)


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UAB UNIVERSITY OF ALABAMA AT BIRMINGHAM __________COST TRANSFER FORM REQ. NO.

PTA OR ASBOF OBJECT DEBIT ACCOUNTANT

TO BE CHARGED (DEBIT) CODE AMOUNT APPROVAL

_________________________________ ____________ _____________ __________________

_________________________________ ____________ _____________ __________________

_________________________________ ____________ _____________ __________________

CREDIT PTA OR OBJECT CREDIT ACCOUNTANT

ASBOF STRING CODE AMOUNT APPROVAL

_________________________________ _____________ _____________ _________________

_________________________________ _____________ _____________ _________________

_________________________________ _____________ _____________ _________________

QTY DESCRIPTION OF COST TRANSFER UNIT TOTAL

Is there sufficient documentation attached (Y/N)?

FOR QUESTIONS CONCERNING THIS REQUISITION, CONTACT:

__________________________________________________________________________________________

NAME PHONE NUMBER

__________________________________________________________________________________________

BLDG. RM NO ZIP DATE

DEBIT ACCOUNT APPROVALS:

______________________________________ __________________________________________

REQUESTED BY (Required) DATE Authorized Signature (Required 90 days)

Page 1 of 2Revised 12/14/2006


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PLEASE ANSWER THE FOLLOWING QUESTIONS:

1. How and why was it deemed appropriate to place the expense(s) on the accountoriginally charged?

2. How will the project to which the expense(s)are being reclassed benefit from theexpense(s)?

3. If over 90 days, what factors contributed to the delay in determining that thischarge should be reclassed?

UAB UNIVERSITY OF ALABAMA AT BIRMINGHAM __________COST TRANSFER FORM REQ. NO.

This expense allows for continued exposure and publication of current data in the area ofscientific research

Local and national exchange of current findings in scientific research

Revised 12/14/2006 Page 2 of 2


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PLEASE USE THIS FORM IF YOU

ARE PAYING FROM A

GENERAL LEDGER ACCOUNT

(e.g., 2101144.000.212307566.392000000.0000)


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THE UNIVERSITY OF Internal Requisition ___________________ALABAMA AT BIRMINGHAM Requisition Number

____________________________Date

Vendor

FOR QUESTIONS CONCERNING THIS ORDER, CONTACT: DELIVER TO:

_______________________________________________ ______________________________________________NAME UAB EXT. NAME UAB EXT.

_______________________________________________ ______________________________________________

BLDG ROOM NO. FAX # BLDG ROOM NO. FAX #

DEBIT (DECREASE) ACCOUNTGL String Debit Amount

GA String Debit Amount

CREDIT (INCREASE) ACCOUNT

GL String Credit Amount

GA String Credit Amount

QUANTITY DESCRIPTION UNIT TOTAL

__________________________________________________ __________________________________________________REQUESTED BY DATE AUTHORIZED BY DATE

__________________________________________________RECEIVED BY DATE

IBS Poster Printing Service

3108973.000.213108973.510008000.0000.625999

Poster EA

TOTAL


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INTEGRATED BIOMEDICAL SCIENCES GRADUATE PROGRAM

1825 University Blvd, Shelby 120E

Birmingham, AL. 35294-2820

205.934.7810 205.996.6749 fax www.ibs.uab.edu

THE UNIVER SITY OF ALABAMA AT BIRMINGHAM

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