billings high school district no. 2 regular board...

BOARD OF TRUSTEES, SCHOOL DISTRICT NO. 2

andBILLINGS HIGH SCHOOL DISTRICT NO. 2

REGULAR BOARD MEETING

Monday, October 19, 2015 5:30 p.m.-9:30 p.m.

Lincoln Education Center Board Room 415 North 30th Street

AMENDED AGENDA

VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THERECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. WELCOME AND ORIENTATION TO THE MEETING

Pledge to FlagRoll Call

THE CHAIR SHALL STATE:

Welcome to the meeting of the Board of Trustees of the Billings Elementary and High School Districts. Agendas and welcominginformation about the conduct of the meeting are available at the table in the back of the room. If you plan to speak to the Boardtonight, please familiarize yourself with that information, then fill out and submit the public comment form. This is used to helpme to recognize you properly at the appropriate time, and to assist me in running the meeting smoothly.

2. RECOGNITION AND GIFTS AND DONATIONS 3. COMMUNICATION FROM THE PUBLIC

The Board recognizes the value of public comment on educational issues and the importance of listening to members of thepublic in its meetings. The Board also recognizes the statutory and constitutional right of the public to participate ingovernmental operations. The Board encourages members of the public to participate in and express opinions about issuesimportant to the District. This part of the Board’s meeting is dedicated to public comment on any public matter that is not on theagenda of this meeting and is within the jurisdiction of the Board of Trustees. Members of the public may also address particularitems on this agenda either now or at the time the Board considers the particular item.

Please note that pursuant to Board policy the Chair may direct public commentary to ensure an orderly progression of themeeting. This direction may include setting a time limit for public commentary on any particular item. The Chair may alsointerrupt or terminate an individual’s statements when necessary, including when statements are out of order, too lengthy,personally directed, abusive, obscene, or irrelevant. The Board as a whole shall have the final decision in determining theappropriateness of all such rulings by the Chair.

If you have not already done so, please fill out the public comment form available at the back of the room. This will allow theChair to recognize you before you address the Board. In addition, the Board will receive any written communication at this time.

4. APPROVAL OF AGENDA 5. SUPERINTENDENT'S REPORT 6. BUDGET COMMITTEE UPDATE

7. ENROLLMENT UPDATE 8. BOND

a. New Middle Schools

b. High School Deferred Maintenance 9. PLANNING & DEVELOPMENT COMMITTEE REPORT

a. Strategic Planning

b. High School Redistricting 10. PERFORMANCE MONITORING COMMITTEE REPORT

a. Assessments in Billings Public Schools 11. BOARD OPERATIONS COMMITTEE REPORT 12. TRUSTEE SCHOOL VISITATIONS 13. UPDATE ON AA CAUCUS, MTSBA, MCEL AND LEGISLATIVE COMMITTEE 14. NSBA 2016 NATIONAL CONFERENCE 15. JANUARY 2016 BOARD MEETING AND 2016-17 CALENDAR 16. CONSENT AGENDA

a. Personnel Report

b. Financial Reports - September 2015 (Unaudited)

c. Bills Paid - September 2015

d. Minutes of Board Meetings

e. Minutes of Committee Meetings

f. Resolution Intent to Dispose of District Personal Property

g. Bus Routes Approval

h. Approval of Purchase of Mower

17. ADJOURNMENT

Board of Trustees Regular Meeting 2. Meeting Date: 10/19/2015 Item Title: RECOGNITION AND GIFTS AND DONATIONSRequested by: Terry Bouck, Superintendent, Superintendent's Office Prepared by: Nancy CoeRecommended Action: As Appropriate

InformationExecutive Summary:Recognition

Terry Bouck, MACTE Administrator of the Year by Montana Association for Career and TechnicalEducationTina Boone, 2015 Career Guidance Award from Montana Association for Career and Technical Education

Donations

Broadwater

Coach USA, $650 to sponsor recycling programNaval Reservists, school suppliesCommunity Donors, school suppliesUnited Way, school suppliesShawn Nelson Construction, moneyEvangelical United Methodist Church, school supplies

Eagle Cliffs

Dr. and Mrs. Shimamoto, two iPads for kindergarten class

Meadowlark

EBMS, $650 to sponsor recycling program

Miles Avenue

360 Office Solutions, $650 to sponsor recycling program

Newman

CTA Architects Engineers, $650 to sponsor recycling program

Orchard

Car Wash Systems, $650 to sponsor recycling program

Poly Drive

Sanderson Stewart, $650 to sponsor recycling program

Ponderosa

St. Pius Catholic Church, school suppliesGloria Follmer, school suppliesCrowley Fleck Attorneys, school supplies

Rose Park

Fisher Construction, Inc., $650 to sponsor recycling program

Lewis & Clark

Art House Cinema & Pub, $100 for the libraryFirst Presbyterian Church, $1,500

Career Center

Dave Powell, $40 to SkillsUSA ProgramDavid Healow, 1980 VW Dasher to automotive programJohn Kirk, 1987 Mercedes Benz 300 to automotive programWalter Smith, 1990 Audi 100 to automotive programJulie Schopp, $100 to the food pantryGoggles & Duster Club, $400 to the SkillsUSA ClubJoshua Delavan, 1999 Toyota Camry sedan to automotive program

Suggested Action:Recognize the people/groups as listed and accept these gifts and donations with gratitude.

AttachmentsNo file(s) attached.

Board of Trustees Regular Meeting 4. Meeting Date: 10/19/2015 Item Title: APPROVAL OF AGENDARequested by: Terry Bouck, Superintendent Prepared by: Nancy CoeRecommended Action: Approve

InformationExecutive Summary:The board is asked to approve the agenda as presented.

Suggested Action:Approve.


Board of Trustees Regular Meeting 5. Meeting Date: 10/19/2015 Item Title: SUPERINTENDENT'S REPORTRequested by: Terry Bouck, Superintendent, Superintendent's Office Prepared by: Nancy CoeRecommended Action: Presented for Information Only

InformationExecutive Summary:The Superintendent's Report will include:

Yellowstone Art MuseumMiddle School Model DraftSTEM Billings

Suggested Action:Presented for information only.


Board of Trustees Regular Meeting 6. Meeting Date: 10/19/2015 Item Title: BUDGET COMMITTEE UPDATEPrepared by: Patricia Hubbard, CFO Submitted By: Patricia Hubbard, CFORecommended Action: Presented for Information Only

InformationExecutive Summary:The Budget Committee met on Thursday, October 8th for a school finance in-service training. A brief summary ofthe meeting will be provided by Daniela Walsh, Business/HR Coordinator.

Suggested Action:For information only.

Fiscal Impact


Board of Trustees Regular Meeting 7. Meeting Date: 10/19/2015 Item Title: ENROLLMENT UPDATERequested by: Daniela Walsh, Financial Services Prepared by: Michele MunsonRecommended Action: Presented for Information Only

InformationExecutive Summary:Daniela Walsh will provide an update on the October count enrollment numbers.



Board of Trustees Regular Meeting 8. a. Meeting Date: 10/19/2015 Item Title: New Middle SchoolsRequested by: Lew Anderson, Bond Project Manager, Facilities Services Prepared by: Nancy CoeRecommended Action: Presented for Information Only

InformationExecutive Summary:There will be an update on the new middle schools.



Board of Trustees Regular Meeting 8. b. Meeting Date: 10/19/2015 Item Title: High School Deferred MaintenanceRequested by: Lew Anderson, Bond Project Manager, Facilities Services Prepared by: Nancy CoeRecommended Action: Presented for Information Only

InformationExecutive Summary:See attached draft list of potential high school bond projects.


AttachmentsDraft HS Projects

Potential High School Bond Projects

Daylis Stadium (refer to Daylis Stadium Master Plan recently approved at May 2015 Board meeting)

Estimated Cost $11.8 million (Possible private funding for 2.1 million)

Skyview Resurface TrackResurface Tennis CourtsHVAC upgradesMulti-stack chillerFlooringParking Lot resurface Estimated Total 5.5 million

West Plumbing and restroom upgradesPartial roofParking lotLab class upgradesResurface Tennis CourtsResurface TrackParking Lot rebuildFlooringLocker RenovationAir Handlers and EMS Estimated Total 8.9 million

Senior Auditorium and Stage upgradesRemoval of old stackPlumbing and restroom upgradesFinish HVAC projectReplace gym bleachersParking lotRemoval of underground tankReplace gym floor Estimated Total 13.5 million

Lincoln Replace steam boiler and cooling towerUpgrade EMS Replace VAV units Estimated Total 2.8 million

Career Center Exterior paintClassroom lighting upgradesHVAC Expand 40,000 Sq Ft ($185 per foot) Estimated Total 13 million

TOTAL ESTIMATED BOND COSTS 55.5 MILLION (MINUS 2.1 IN PRIVATE FUNDING)

Board of Trustees Regular Meeting 9. Meeting Date: 10/19/2015 Item Title: PLANNING & DEVELOPMENT COMMITTEE REPORTRequested by: Dr. Greta Besch Moen, Board of

Trustees Prepared by: Nancy Coe

Recommended Action: Presented for Information Only

InformationExecutive Summary:Trustee Layton will give a report on the Planning and Development Committee meeting.



Board of Trustees Regular Meeting 9. a. Meeting Date: 10/19/2015 Item Title: Strategic PlanningRequested by: Terry Bouck, Superintendent, Superintendent's Office Prepared by: Nancy CoeRecommended Action: No Action Required

InformationExecutive Summary:See attached draft Action Plan Dashboard for strategic planning. There will be discussion and Q&A.


AttachmentsDraft

Board of Trustees Regular Meeting 9. b. Meeting Date: 10/19/2015 Item Title: High School RedistrictingRequested by: Terry Bouck, Superintendent, Superintendent's Office Prepared by: Nancy CoeRecommended Action: No Action Required

InformationExecutive Summary:There will be a brief update on the high school redistricting process. The second meeting of the team is scheduledfor Tuesday, October 20.



Board of Trustees Regular Meeting 10. Meeting Date: 10/19/2015 Item Title: PERFORMANCE MONITORING COMMITTEE REPORTRequested by: Kevin Toohill, Trustee, Board of Trustees Prepared by: Nancy CoeRecommended Action: Presented for Information Only

InformationExecutive Summary:A report from the Performance Monitoring Committee will be provided.

Suggested Action:Provided for information only.


Board of Trustees Regular Meeting 10. a. Meeting Date: 10/19/2015 Item Title: Assessments in Billings Public SchoolsRequested by: Roger Dereszynski, Director of Assessment, Curriculum Prepared by: Cyndi PearceRecommended Action: Presented for Information Only

InformationExecutive Summary:The Performance Monitoring Committee discussed assessments utilized in Billings Public Schools. See attacheddocuments for more information.

Suggested Action:For information only.

AttachmentsProgram Descriptions-Assessment Fall 2015District Assessment Summary-Fall 2015

BPS Assessment Summary Fall 2015

ACT Plus Writing The ACT is a national college admissions examination that consists of subject area tests in English, mathematics, reading, and science. The ACT Plus Writing includes the four subject area tests plus a 30-‐minute writing test. All four-‐year colleges and universities in the U.S. accept ACT results. Starting in the spring of 2013, all juniors in public schools in Montana are able to take the ACT free of charge during the school day. AP Advanced Placement examinations are taken each May by students at the culmination of yearlong Advanced Placement courses. Many colleges and universities in the U.S. grant credits or advanced placement based on AP test scores. Billings Public Schools currently offers 7 different AP courses. NWEA The Northwest Evaluation Association’s Measures of Academic Progress (MAP) tests are nationally normed computer adaptive assessments that provide detailed, actionable data about where each child is on their unique learning path. All students in grades 3-‐8 and 10 take the Common Core aligned MAP assessments in reading, math, and language in the fall and spring of each year. MontCAS CRT & CRT ALT-‐ Science The MontCAS – Science is a criterion-‐ referenced test (CRT) aligned to the Montana content standards for science. All students in grades 4, 8, and 10 take the CRT in science. WIDA ACCESS for ELLs The ACCESS for ELLs (Assessing Comprehension and Communication in English State-‐to-‐State for English Language Learners) is a secure large-‐scale English Language proficiency assessment given to Kindergarten through 12th graders who have been identified as Limited English Proficient (LEP). The test consists or listening, speaking, reading, and writing portions, and is given annually. Results are used to monitor student language proficiency, guide classroom instruction, and for Title III reporting purposes. Smarter Balanced The Smarter Balanced Assessment Consortium developed a system of valid, reliable, and fair next-‐generation assessments aligned to the Common Core State Standards in English language arts/literacy and mathematics for grades 3-‐8 and 11. The system includes summative assessments for accountability purposes, optional interim assessments for instructional use, and digital library comprised of high quality instructional and professional learning resources to help educators implement the formative assessment process. The summative assessments are adaptive and administered on a computer. In the spring of 2014, Montana field-‐tested this assessment, and in the spring of 2015, it replaced the MontCAS CRT for reading in math. NCSC The National Center and State Collaborative (NCSC) is a project lead by five centers and 25 states to build an alternative assessment based on alternative achievement standards for students with the most significant cognitive disabilities. Like Smarter Balanced, the

BPS Assessment Summary Fall 2015

assessment will be adaptive and delivered electronically via computer. This assessment was piloted in the spring of 2014, and in the spring of 2015, it replaced the MontCAS CRT-‐ALT for reading and math. Elementary Reading Various reading assessment are used in our 22 elementary schools. Some include:

Fountas & Pinnell Benchmark Assessment System-‐ Used to monitor 1st and 2nd grade students in Leveled Literacy Intervention (LLI) groups, the Fountas & Pinnell Benchmark Assessment system consists of diagnostic and benchmarking assessments for comprehension, writing, fluency, phonemic awareness, letter names, early literacy behaviors, phonics and word reading, and vocabulary knowledge.

DRA-‐ The Development Reading Assessment is a standardized reading test given to all 1st graders quarterly to determine their instructional level in reading. This assessment is also used as needed for other K-‐3 students to monitor reading progress and to place students in appropriate leveled groups.

FastBridge-‐ FastBridge is a web-‐based assessment system used to benchmark and progress monitor students in reading, mathematics, and behavior. In 2015-‐16, all K-‐2 students in Billings Public Schools will complete the reading portion of FastBridge. Select schools further along in the MTSS process will complete the mathematics and behavior screeners this year. Within two years, all K-‐2 elementary students will participate in all three areas. Elementary schools utilize FastBridge through out the year to gather accurate, continuous, and actionable data to better meet the instructional and behavioral needs of their learners.

SRI-‐ The Scholastic Reading Inventory is given to all 3rd , 4th, and 5th graders, and students participating in Read180 or System44 reading interventions four times a year. The SRI provides a Lexile score that correlates to instructional text level of the learner.

Lead21-‐ Placement and benchmarking assessments are given to all K-‐5 students multiple times through out the year. Results are used to place students in appropriate leveled groups and to monitor program implementation.

Billings Public Schools Assessments

Fall 2015

National and State

Standardized Administration

District

Standardized Administration

Classroom

Non-‐standardized Administration

MontCAS CRT Science

(Grades 4, 8, 10)

Smarter Balanced English Language Arts, Math

(Grades 3-‐8, 11)

ACT+ Writing English, Math, Reading,

Science, Writing (Grade 11)

NWEA /MAP

Reading, Language, Math (Grades 3-‐10)

FastBridge

Reading, Math, Behavior (Grades K-‐2)

SRI

Scholastic Reading Inventory (All 3rd, 4th, & 5th Graders;

Read180/System 44 Students in 4th-‐10th Grade)

DRA

Developmental Reading Assessment (Grades K-‐2)

Curriculum Based Assessments

(K-‐12)

Ongoing Assessments

* paper/pencil * personal communication * observation * performance * computer based

Assess Reading, Writing, Language Arts, Math, Science, Study Skills, College Readiness

Reading, Math, Language Arts, Foundational Literacy Skills, Behavior screening

All curricular areas

Primary Purposes for Data * Reporting/sharing progress with students, parents, and the community * Program accountability and comparisons of performance * Improving curriculum and instructional delivery of programs * Reporting to federal and state agencies

* Reporting/sharing progress with students and parents * Improving curriculum and instructional delivery for individual students * Setting learning goals for/with individual students * Diagnosing learning needs

* Reporting/sharing progress with students and parents * Improving curriculum and instructional delivery for individual students * Setting learning goals for/with individual students

Secondary Purposes for Data * Improving curriculum and instructional delivery for individual students * Setting goals for/with individual students

* Program accountability * MTSS/RTI

Billings Public Schools Assessments

Fall 2015

Types and Purposes of Assessments Outcome/Summative

Assessments Diagnostic Assessments

PURPOSE: Tell us what students learned over a period of time. Administered after instruction to all students; used for accountability, skill mastery, and resource allocation.

Examples in Billings: MontCAS CRT-‐ Science Smarter Balanced-‐ ELA, Math ACT+ Writing NWEA-‐ Reading, Language, Math

PURPOSE: Measures a student's current knowledge and skills for the purpose of identifying a suitable program of learning. Administered before instruction to determine what to teach, and possible intervention selection. Examples in Billings: DRA-‐ K-‐2 NWEA-‐ Reading, Language, Math

Other Examples: Core Reading Inventory Core Phonics Survey Math Reasoning Inventory

Formative-‐ Screening/Progress Monitoring

Formative-‐ Informal

PURPOSE: Tells us how well students are responding to instruction. Administered during instruction; Typically administered to all students during benchmarking and some students for progress monitoring via standardized administration. Examples in Billings: FastBridge NWEA-‐ Reading, Math, Language Weekly/Quarterly Benchmark Assessments Go Math Assessments Unit Exams

PURPOSE: Tells us how well students are responding to instruction. Administered during instruction; not always standardized. Provide feedback to adjust ongoing teaching and learning. Examples in Billings: Chapter Quizzes Standards-‐based assessments Anecdotal notes Observation Performance Discussion Think, Pair, Share Questioning

Board of Trustees Regular Meeting 11. Meeting Date: 10/19/2015 Item Title: BOARD OPERATIONS COMMITTEE REPORTRequested by: Dr. Greta Besch Moen, Board of


Recommended Action: Presented for Information Only

InformationExecutive Summary:There will be a report from the Board Operations Committee.

Suggested Action:No action required.


Board of Trustees Regular Meeting 12. Meeting Date: 10/19/2015 Item Title: TRUSTEE SCHOOL VISITATIONSRequested by: Janna Hafer, Trustee, Board of Trustees Prepared by: Nancy CoeRecommended Action: Presented for Information Only

InformationExecutive Summary:Trustees will share information about their school visitations.



Board of Trustees Regular Meeting 13. Meeting Date: 10/19/2015 Item Title: UPDATE ON AA CAUCUS, MTSBA, MCEL AND LEGISLATIVE COMMITTEERequested by: Dr. Greta Besch Moen, Board of


Recommended Action: No Action Required

InformationExecutive Summary:Updates will be provided from AA Caucus, MTSBA, MCEL and the Legislative Committee.

Suggested Action:Provided for information only.


Board of Trustees Regular Meeting 14. Meeting Date: 10/19/2015 Item Title: NSBA 2016 NATIONAL CONFERENCERequested by: Dr. Greta Besch Moen, Board of


Recommended Action: No Action Required

InformationExecutive Summary:The board is reminded of the 2016 NSBA National Convention April 9-11, 2016 in Boston, Massachusetts.Registration and housing open October 28.

At the regular board meeting on December 15, 2014, the board approved the following guidelines for the board tofollow in determining which trustees may attend the national convention:

The board will allow up to three trustees to attend the annual meetings.1.Only trustees who are not up for election in the next trustee election may attend.2.Priority will be given to trustees who did not attend the previous year's annual meeting.3.Priority will be given to committee chairs.4.

To date, four trustees have expressed an interest in attending the 2016 National Convention: Gordon Klasna, SusieLayton, Tanya Ludwig (attended last year), and Joe Raffiani.

Suggested Action:Action may include approval of trustees attending the National Convention April 9-11, 2016.


Board of Trustees Regular Meeting 15. Meeting Date: 10/19/2015 Item Title: JANUARY 2016 BOARD MEETING AND 2016-17 CALENDARRequested by: Terry Bouck, Superintendent, Superintendent's Office Prepared by: Nancy CoeRecommended Action: Approve

InformationExecutive Summary:Board policy 1400 (attached) states that regular board meetings are to be held on the third Monday of each monthor at other times determined by a majority vote. The January 2016 regular meeting is scheduled for January 18thwhich is Martin Luther King, Jr. Day. The board is asked to change the January 2016 meeting date to Monday ofthe following week, January 25, 2016.

Looking forward to next year, the January and February meetings of 2017 will be scheduled for Martin LutherKing, Jr. Day and Presidents' Day. The board is asked to change those regular meeting dates to the followingMondays: January 23, 2017 and February 27, 2017.

Suggested Action:Motion to:

Change the January 2016 regular board meeting date to January 25, 2016;1.Change the January 2017 regular board meeting date to January 23, 2017;2.Change the February 2017 regular board meeting date to February 27, 2017.3.

AttachmentsPolicy 1400

Policy 1400 Page 1 of 3

Billings School District 2

THE BOARD OF TRUSTEES Board Meetings Regular Meetings Unless otherwise specified, all meetings will take place in the board room of the Lincoln Center. Regular meetings shall take place at 5:30 p.m. on the third (3rd) Monday of each month, or at other times and places determined by a majority vote. Except for an unforeseen emergency, meetings must occur in a district building or, upon unanimous vote of the trustees, in a publicly accessible building located within the District. If regular meetings are scheduled at places other than as stated above or are adjourned to times other than a regular meeting time, notice of the meeting shall be made in the same manner as provided for special meetings. The Trustees may meet outside the boundaries of the District for collaboration or cooperation on educational issues with other school boards, educational agencies, or cooperatives. Adequate notice of the meeting, as well as an agenda, must be provided to the public in advance. Decision making may only occur at a properly noticed meeting held within the District’s boundaries. When a meeting date falls on a legal holiday, the meeting may take place the next business day. Emergency Meetings In the event of an unforeseenunforeseen emergency involving possible personal injury or property damage, the Board may meet immediately and take official action without prior notification. For the purposes this policy, unforeseen emergency means a storm, fire, explosion, community disaster, insurrection, act of God, or other unforeseen destruction or impairment of school district property that affects the health and safety of the trustees, students, or district employees or the educational functions of the district. Budget Meetings Between July 1 and August 10 of each year, the Clerk shall publish a notice stating the date, time, and place trustees will meet for the purpose of considering and adopting a final budget for the District, stating that the meeting of the trustees may be continued from day to day until final adoption of a District budget and stating that any taxpayer in the District may appear at the meeting and be heard for or against any part of the budget. This notice shall be published in newspapers of general circulation in the Billings area. On the date and at the time and place stated in the published notice (on or before August 20), trustees shall meet to consider all budget information and any attachments required by law. The


meeting may continue from day to day; however, the Board must adopt a final budget not later than August 25. Special Meetings Special meetings may be called by the Chair or by any two (2) trustees. A written notice of a special meeting, stating the purpose of the meeting, shall be delivered to every trustee not less than forty-eight (48) hours before the time of the meeting, except that the forty-eight (48) hour notice is waived in an unforeseen emergency as stated in §20-3-322(5), MCA. Such written notice shall be posted conspicuously within the District in a manner that will receive public attention. Written notice also shall be sent not less than twenty-four (24) hours prior to the meeting to each newspaper and radio or television station that has filed a written request for such notices. Business transacted at a special meeting will be limited to that stated in the notice of the meeting. Closed Sessions Under Montana law, the Board may meet in closed sessions to consider matters involving individual rights of privacy or to discuss litigation strategy. Before closing a meeting, the presiding officer must determine and publicly state that the demands of individual privacy exceed the merits of public disclosure or that the Board chooses to recess to closed session to discuss litigation strategy in a particular matter. This exception does not apply if the litigation involves only public bodies or associations as parties. Before closing a meeting for a litigation purpose, the District may wish to consult legal counsel on the appropriateness of this action. No formal action shall take place during any closed session. Trustees, or small groups of trustees, shall not engage in litigation strategy sessions or meet with contracted legal counsel outside of an official Board meeting except with the full Board’s knowledge. Cross References: 1420 Board Agendas, etc 1441 Audience Participation Legal References: § 2-3-103, MCA Public participation – governor to insure guidelines

adopted § 2-3-104, MCA Requirements for compliance with notice provisions § 2-3-105, MCA Supplemental notice by radio or television § 2-3-201, MCA Legislative intent – liberal construction § 2-3-202, MCA Meeting defined § 2-3-203, MCA Meetings of public agencies and certain associations

of public agencies to be open to public – exceptions § 20-3-322, MCA Meeting and quorum § 20-9-115 MCA Notice of final budget meeting


§ 20-9-131, MCA Final budget meeting 10.55.701, ARM Board of Trustees

Policy History: First Reading: January 19, 2004 – Board of Trustees Second Reading: February 16, 2004 - Board of Trustees Third Reading: March 15, 2004 - Board of Trustees Adopted on: March 15, 2004 Effective on: March 15, 2004 Revised on: September 27, 2010 Revised on: August 15, 2011

Board of Trustees Regular Meeting 16. Meeting Date: 10/19/2015 Item Title: CONSENT AGENDARequested by: Terry Bouck, Superintendent Prepared by: Nancy CoeRecommended Action: Approve

InformationExecutive Summary:The Consent Agenda is being used to try to conserve time. The Consent Agenda contains items of routine nature,which normally do not require deliberation on the part of the board. The items will be accepted and approved inone action unless a board member wishes to have an item separated from the Consent Agenda and specificallydiscussed.

Suggested Action:Approve and accept the items within the Consent Agenda without objection to recommended action.


Board of Trustees Regular Meeting 16. a. Meeting Date: 10/19/2015 Item Title: Personnel ReportRequested by: Terry Bouck, Superintendent, Superintendent's Office Prepared by: Joanie PetersonRecommended Action: Approve

InformationExecutive Summary:Pursuant to Montana law, the Board of Trustees employs and dismisses District employees. MCA § 20-3-324. Each month, the Superintendent and our Human Resource Services staff present to the Board a personnel reportthat includes recommended hiring. The report also includes extra-curricular activities, retirements, resignations,leaves of absence of one semester or longer, and, infrequently, recommended dismissals. The Board acts upon theSuperintendent’s employment recommendations by accepting the personnel report. The attached personnel report includes the Superintendent’s current employment recommendations.

Suggested Action:Approve the Personnel Report.

AttachmentsPersonnel Report

FTE SALARY LOCATION ASSIGNMENT EFFECTIVE DATE

LICENSED RETIREMENT

Polkowski, Genevieve 1.000 39,439.64 West High School Spanish January 29, 2016

LICENSED RESIGNATION

Clyatt, Lori 1.000 47,220.00 Castle Rock Middle School Math/Geography June 6, 2015

LICENSED LONG-TERM ASSIGNMENTS

Johnson, Olivia 1.000 13,389.45 Orchard Elementary School Kindergarten November 9, 2015 - February 29, 2016

Lampman, Allison 1.000 6,694.73 West High School English September 15, 2015 - October 30, 2015

McDunn, Wendy 1.000 9,495.61 Riverside Middle School Science October 12, 2015 - November 24, 2015

Rangitsch, Kaitlyn 1.000 6,300.92 Skyview High School Math October 6, 2015 - November 18, 2015

Qureshi, Tooba 1.000 29,129.01 Skyview High School Math November 19, 2015 - June 4, 2016

Seitz, Levi 1.000 8,663.76 Newman Elementary School Grade 6 November 1, 2015 - January 15, 2016

Amundson, John 2,688.00 Castle Rock Middle School 8th Grade Competitive Girl's Basketball October 12, 2015

Barnhill, William 2,688.00 Lewis and Clark Middle School 7th Grade Wrestling October 12, 2015

Cleveland, Taylor 3,000.00 Senior High School Head Cheerleader Coach (shared) August 14, 2015

Flynn, Siobhan 2,688.00 Castle Rock Middle School 7th Grade Competitive Girl's Basketball October 12, 2015

Frame, Nocona 2,688.00 Riverside Middle School 7th Grade Competitive Girl's Basketball October 12, 2015

Hamblin, Courtney 2,500.00 West High School American Indian Mentoring Coord. August 24, 2015

Holmes, David 500.00 Lewis and Clark Middle School 7th Grade Assistant Volleyball February 1, 2016

Holmes, David 500.00 Lewis and Clark Middle School 7th Grade Assistant Boy's Basketball December 7, 2015

Holmes, David 500.00 Lewis and Clark Middle School 7th Grade Assistant Girl's Basketball October 12, 2015

Jeffers, Jacie 2,500.00 Senior High School American Indian Mentoring Coord. August 24, 2015

Johnson, Ernest 2,688.00 Riverside Middle School 8th Grade Competitive Girl's Basketball October 12, 2015

Krumheuer, Shaundel 5,050.00 Senior High School Head Cheerleader Coach (shared) August 14, 2015

Lensing, Kristine 2,688.00 Will James Middle School 7th Grade Competitive Girl's Basketball October 12, 2015

Martin, Dana 4,492.00 West High School Assistant Girl's Basketball November 19, 2015

McAuliffe Miller, Kathryn 810.00 Will James Middle School Saturday Gym Coordinator (Volleyball) September 21, 2015

Paddock, Bridgett 2,500.00 Skyview High School American Indian Mentoring Coord. August 24, 2015

PERSONNEL REPORT - Human Resource ServicesOctober 19, 2015

EXTRA-CURRICULAR ACTIVITIES

Personnel ReportOctober 19, 2015/jcp

Page 1


Peach, Jerry 3,130.00 West High School Head Boy's Tennis March 14, 2016

Reichenbach, Benjimin 2,688.00 Will James Middle School 8th Grade Wrestling October 12, 2015

Trollope, Genevieve 2,688.00 Castle Rock Middle School 7th Grade Competitive Girl's Basketball October 12, 2015

SUBSTITUTE TEACHERS

Bergthold, Wendi 75.00/day September/October 2015

Berkram, Ceanna 75.00/day September/October 2015

Carter, Kourtney 75.00/day September/October 2015

Davis, Kathleen 75.00/day September/October 2015

Drake, Jessica 75.00/day September/October 2015

Feller, Teryn 75.00/day September/October 2015

Frank, Jody 75.00/day September/October 2015

Harper, Anne 75.00/day September/October 2015

Hayes, Douglas 75.00/day September/October 2015

Ivie, Deana 75.00/day September/October 2015

Jansen, Sonia 85.00/day September/October 2015

Kish, Angelica 75.00/day September/October 2015

Kohn, Jonathan 85.00/day September/October 2015

Lantz, Sharlissa 75.00/day September/October 2015

Leeson, Morgan 75.00/day September/October 2015

Lombardi, Theresa 75.00/day September/October 2015

Miller, Stacy 75.00/day September/October 2015

Munger, Loretta 85.00/day September/October 2015

Ostermiller, Lindsey 75.00/day September/October 2015

Paquette, Jeannie 75.00/day September/October 2015

Pauley, Brandilee 75.00/day September/October 2015

Platt, Katelynn 75.00/day September/October 2015

Quintana, Glenda 75.00/day September/October 2015

Reiland, Brenda 85.00/day September/October 2015

Richards, Jennifer 75.00/day September/October 2015

Swigart, Aubyn 75.00/day September/October 2015

Tognetti, Ingeborg 85.00/day September/October 2015

Tyler, James 75.00/day September/October 2015

Vincent, MacKenzie 75.00/day September/October 2015

EXTRA-CURRICULAR ACTIVITIES (continued)


Page 2


Waller, Sheila 75.00/day September/October 2015

Wilson, Margaret 75.00/day September/October 2015

CONTRACT SUPPORT NEW HIRE

Anton, Jeri 1.000 41,574.73 Lincoln Center (Business Office) Administrative Assistant - Comptroller October 1, 2015

SUPPORT RESIGNATIONS

Ballew, David 1.000 20.10 Lincoln Center (Technology) Computer Technician October 21, 2015

Barmettler, Nicky 0.500 16.89 Beartooth Elementary School Custodian I August 31, 2015

Bender, Andrea 0.156 12.56 Poly Drive Elementary School Crosswalk Guard September 22, 2015

Boyer, Cynthia 0.150 11.82 Eagle Cliffs Elementary School General Duty Assistant October 7, 2015

Gookin, Kathleen 0.813 16.04 Career Center Preschool Special Needs Assistant June 5, 2015

Lees, Larry 0.250 11.30 Burlington Elementary School Crosswalk Guard September 25, 2015

Selby, Vanessa 0.063 12.23 Poly Drive Elementary School Crosswalk Guard August 26, 2015

Simpson, Nicholas 0.875 15.49 West High School Special Needs Assistant August 20, 2015

Walking Bear, Sami 1.000 16.02 Senior High School Indian Ed Home to School Coordinator September 17, 2015

Wolcott, Kristine 0.250 11.82 McKinley Elementary School General Duty Assistant September 21, 2015

SUPPORT NEW HIRES

Bradley, William 0.500 15.02 Riverside Middle School Custodian I October 12, 2015Bucy, Terra 0.813 14.24 Eagle Cliffs Elementary School Special Needs Assistant September 23, 2015Carson, Janet 0.563 12.78 First Student Transportation Special Ed Bus Assistant March 11, 2015Ficek, Mary Anne 0.060 11.82 Big Sky Elementary School General Duty Assistant August 31, 2015Hagen, Nichole 0.813 13.08 Lewis and Clark Middle School Instructional Paraprofessional September 21, 2015Hanks, Randall 0.500 18.44 McKinley Elementary School Custodian III August 17, 2015Henson, Richard 0.125 11.30 Burlington Elementary School Crosswalk Guard October 1, 2015Jeffrey, Rachelle 0.250 10.64 McKinley Elementary School General Duty Assistant September 21, 2015Jenkins, Misty 0.813 14.24 West High School Special Needs Assistant October 5, 2015Keeth, Jay 0.250 10.64 Alkali Creek Elementary School General Duty Assistant September 15, 2015Melby, Linda 0.813 14.24 Rose Park Elementary School Special Needs Assistant September 24, 2015Recanati, Daryl 0.250 15.38 Warehouse Lunch Driver Helper September 28, 2015Schmitt-Rykowski, Jessica 1.000 16.95 Lincoln Center (Business Office) Financial Services Assistant II September 24, 2015Schofield, Megan 0.813 13.08 Senior High School Instructional Paraprofessional September 22, 2015Shayne, Elizabeth 0.469 13.08 Alkali Creek Elementary School Instructional Paraprofessional September 21, 2015

SUPPORT TEMPORARY NEW HIRESBjerke, Tammie 1.000 15.01 West High School Custodian I August 26, 2015Dechau, Kai 1.000 18.03 Poly Drive Elementary School Custodian V September 22, 2015


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FTE SALARY LOCATION ASSIGNMENT EFFECTIVE DATELambert, Lori 0.375 14.53 Bench Elementary School Instructional Paraprofessional October 1, 2015McDonald, Stephanie 1.000 14.24 Senior High School Secretary II October 26, 2015Rappaport, Deborah 0.469 13.08 Highland Elementary School Instructional Paraprofessional September 29, 2015


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Board of Trustees Regular Meeting 16. b. Meeting Date: 10/19/2015 Item Title: Financial Reports - September 2015 (Unaudited)Prepared by: Kacee Contreraz Submitted By: Kacee Contreraz, CFORecommended Action: Approve

InformationExecutive Summary:The following county and financial reports (unaudited) for September 2015 are attached:

County Investment Reports September 2015CS101 Account Expenditures by FundCS102 Account Revenues by Fund

Suggested Action:For Review Only

Fiscal Impact

AttachmentsCounty Investment Reports September 2015Unaudited Financial Reports September 2015

Board of Trustees Regular Meeting 16. c. Meeting Date: 10/19/2015 Item Title: Bills Paid - September 2015Prepared by: Kacee Contreraz Submitted By: Kacee Contreraz, CFORecommended Action: Approve

InformationExecutive Summary:

Claims $ 7,685,029.10ACH Tax Deposits $ 1,893,534.11Payroll & Retirement Warrants & Direct Deposits $ 5,210,775.98Procurement Card $ 674,486.11EBMS ACH Payments $ 1,654,065.83ECI Building Rental $ 5,206.15Total $ 17,123,097.28

The bills paid for the month were reviewed and authorized in accordance with District regulations and financialcontrols that have been established to ensure that all expenditures are in compliance with school, state and federallaws, policies and procedures. These procedures include authorization of expenditures by the appropriatesupervisor and review by the finance department to ensure the expenditure has been authorized by budget andcharged to the correct program.

Suggested Action:Approve the bills paid for September 2015.

Fiscal Impact


Board of Trustees Regular Meeting 16. d. Meeting Date: 10/19/2015 Item Title: Minutes of Board MeetingsRequested by: Jeana Lervick, Exec. Dir. Human Resources/Clerk, Human Resource Services/Clerk Prepared by: Nancy CoeRecommended Action: Approve

InformationExecutive Summary:The board is asked to approve minutes as follows:

Regular Board Meeting, September 21, 2015

Minutes are available online at www.billingsschools.org under the School Board Agendas & Minutes tab.

Suggested Action:Approve minutes as follows:

Regular Board Meeting, September 21, 2015


Board of Trustees Regular Meeting 16. e. Meeting Date: 10/19/2015 Item Title: Minutes of Committee MeetingsRequested by: Jeana Lervick, Exec. Dir. Human Resources/Clerk, Human Resource Services/Clerk Prepared by: Nancy CoeRecommended Action: Approve

InformationExecutive Summary:The board is asked to accept the minutes of committee meetings below. These minutes have been approved by thecommittee(s).

Board Operations Committee, September 1, 2015Audit Committee, November 18, 2014Performance Monitoring Committee, August 11, 2015Planning and Development Committee, September 8, 2015

The minutes are available at www.billingsschools.org under School Board Agendas & Minutes tab.

Suggested Action:Accept committee meeting minutes as follows:

Board Operations Committee, September 1, 2015Audit Committee, November 18, 2014Performance Monitoring Committee, August 11, 2015Planning and Development Committee, September 8, 2015


Board of Trustees Regular Meeting 16. f. Meeting Date: 10/19/2015 Item Title: Resolution Intent to Dispose of District Personal PropertyRequested by: Patricia Hubbard, CFO, CFO Prepared by: Marilyn MooreRecommended Action: Approve

InformationExecutive Summary:In accordance with 20-6-604 MCA, the trustees of a District may sell or otherwise dispose of the real and personalproperty of the District. Currently the District has old/obsolete property that will be disposed of at either a SmallLot sale in June 2016 or in a suitable manner. District personnel will have a chance to claim the property for theirbuilding use before it is offered to the public. Currently the District has old/obsolete books to dispose of in asuitable manner.

Suggested Action:Approve the resolution to dispose of old/obsolete property.

AttachmentsResolution

Board of Trustees Regular Meeting 16. g. Meeting Date: 10/19/2015 Item Title: Bus Routes ApprovalRequested by: Patricia Hubbard, CFO, CFO Prepared by: Kacee ContrerazRecommended Action: Approve

InformationExecutive Summary:MCA 20-3-324(11) states trustees will "...establish, maintain, budget and finance the transportation program of thedistrict in accordance with the provisions of the transportation parts of this title."

MCA 20-10-132(b) states it is the duty of the county transportation committee to "...approve, disapprove or adjustthe school bus routes submitted by the trustees of each district in conformity with the transportation service areasestablished..."

Bus routes and information for FY 2015-2016 may be found at the following addresses on the district's website: 1) Regular bus routes: http://bit.ly/15-16BusRun2) Special Education bus routes: http://bit.ly/15-16SpedBusRun

Suggested Action:1) Approve attached FY 2015-2016, 109 regular bus runs and 104 special education bus runs for grades K-8(includes preschool). (Elementary Only)2) Approve attached FY 2015-2016, 49 regular bus runs and 29 special education bus runs for high school.


http://bit.ly/15-16BusRun

http://bit.ly/15-16BusRun

http://bit.ly/15-16SpedBusRun

Board of Trustees Regular Meeting 16. h. Meeting Date: 10/19/2015 Item Title: Approval of Purchase of MowerRequested by: Scott Reiter, Exec. Dir. Facilities Services, Facilities Services Prepared by: Nancy CoeRecommended Action: Approve

InformationExecutive Summary:See attached bid tab for a new mower. Yellowstone County Implement has no qualifying machine to offer.

Suggested Action:Motion to approve the purchase of a new Toro 5900 Groundsmaster mower, Model # 31598N from MidlandImplement in the amount of $79,449.

AttachmentsBid Tab for Mower

billings high school district no. 2 regular board...

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