big deals: where do we go from here? alcts continuing resources section college & research...
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Big Deals: Where do we go from here?
ALCTS Continuing Resources Section College & Research Libraries Interest Group
Beth BernhardtElectronic Resources Librarian / UNC Greensboro
UNC Greensboro• Carnegie Classification – Doctoral Intensive Univ. I
• FTE is 18,500
• Collection– 2.8 million items (books, gov docs &
microforms)– 42,666 journals in Journal Finder– 400+ electronic databases
2009-2010 Cuts•$300,000 for books•$240,000 for Journals•$130,000 for databases
Really bad budget news
2011-2012 Cuts•$296,000 for Books•$260,000 for Journals•$232,000 for Databases•$268,500 OtherTOTAL $1,056,500
Really Really Bad Budget News
Started with some of the smaller big deals
• IOP – canceled the deal and subscriptions for 2012– 260 uses– Cost for packages $14,929.33– Cost per use $57.42
Another small deal
• Royal Society of Chemistry packages B and J– 360 uses– Cost for packages $30,550– Cost per use $84.86
• Worked with Chemistry Department to cancel this package.
A Bigger Deal
• LWW – Total Access Collection- In 2007 - $47,000 - In 2012 - $92,000
Can’t sustain this type of increase
LWW Total Access• Looked at the usage statistics for each title• Looked at subject collections available and
titles included in them• Identified titles to subscribe to in the top 50.
– Criteria to identify titles that had a cost per use less than $17
• Identified titles with an Impact factor of 3 and over with a cost per use under $25.00
• Spreadsheet
Strategy for implementing• Used data driven information with
multiple criteria• Met with subject liaisons affected by
the cuts• Liaisons sent information to
departments for input. • Departments to make
recommendations, but library made the final decision.
A Big Deal
• Choose to cancel Sage Premier Deal• Why Sage:
– more bang of our buck• Paying Sage $154,000 • Because the way the deal was structured
our up charge was around $70,000 (they said our Subject Collections we had purchased in the past would be part of our Spend)
Strategy for Implementing Cuts
• Identified out of the top 100 titles, most titles clustered around 4 subject collections.
• These 4 subject collections were purchased.• Then to keep our promise to cut 50% of cost
we chose the $15,300 worth of titles from the top used journals
• Had meetings with the subject liaisons.• Departments were told about cuts and had a
chance to swap titles out if they wanted.
Spreadsheet
The deals we cut all came down to money
• Both RSC and IOP- Costs per use too high and titles were expensive
• LWW – Cost for the collection doubled in 5 years.
• Sage – The way they setup the deal we were able to save the most money by cutting them.
Next
• Looking at all other big deals in the first months of 2012.
• Analyzing usage for all big deals.• We will use usage data and Impact factors
to make decisions.• Look at costs per use.• See what Subject Collections are available• See what Pay Per View options might
work
