DTI Procurement

Department of Transportation and Infrastructure

May / June 2018

Key Messages

• What opportunities are available?• How do you become aware of these

opportunities?• How do you bid on contracts?

Background

• DTI is divided into two primary groups– Transportation– Buildings

• The Transportation Division provides professional services for all aspects of bridge and highway design, construction, and maintenance

• The Buildings Division is responsible for the construction and maintenance of GNB buildings and leased premises as well as the acquisition and sale of GNB property

Transportation Division

• 18,785km of roads currently maintained by DTI• 3,212 bridges• 2,084 large culverts ( > 1.2m)• 235,000 small culverts (< 1.2m)• Also responsible for river ferry crossings and

the Grand Manan, Deer Island and Whitehead ferry crossings.

Buildings Division

• 36 owned buildings• 95 office space leases• 319 owned and 24 leases for specialized

buildings• 3 industrial parks

Regional Operations

• DTI (Transportation) divided into 6 regions– District 1 – Bathurst– District 2 – Miramichi– District 3 – Moncton– District 4 – Saint John– District 5 – Fredericton– District 6 – Edmundston

Map of DTI Districts

Procurement at DTI

• DTI procurement can take place at Head office in Fredericton or in the Districts

• For construction related contracts, the Crown Construction Contracts Act (CCCA) and Regulations apply

• For goods and services, the Procurement Actand Regulations apply

Construction Thresholds - Highway

• Up to $30,000 - can negotiate with one contractor

• From $30,000 - $75,000 - tenders invited from not fewer than three (3) persons

• Over $75,000 - public tender

Construction Thresholds – Non-Highway

• Up to $10,000 - can negotiate with one contractor

• $10,000 - $40,000 - tenders invited from not fewer than three (3) persons

• Over $40,000 - public tender

Procurement in Districts

• Short form contract used by District staff• Designed for contracts valued at less than

$75,000• Examples of contracts called in the District

– Brush cutting– Mowing– Snow clearing– Heavy equipment rentals

Short Form Tender Documents

• Bid security – must be included with bid submission– Usually a certified cheque, bank draft or money

order• Confirmation of insurance coverage

– Schedule E signed by Contractor– Confirmation of Coverage signed by Contractor’s

insurance company• Confirmation of WorkSafe NB coverage

– Certificate issued by WorkSafe

How to get Notified of Opportunities

• All tender information is sent electronically from the District office

• Contact your local district office and indicate your interest in certain types of contracts– District 1 (Bathurst) – 547-2144– District 2 (Miramichi) – 778-6046– District 3 (Moncton) – 856-2000– District 4 (Saint John) – 643-7463– District 5 (Fredericton) – 453-2611– District 6 (Edmundston) – 735-2050

Where to Submit Your Bid

• All tender submissions must be submitted in person (faxes are not accepted) to the appropriate District office. The address will be shown in the tender documentation.

Procurement in Head Office

• Long form contract used by Head Office• Typically used for jobs valued at $75,000 or

more• Contractors must purchase right to bid

Examples of Highway Contracts

• Paving • Grading• Structures (bridges, culverts, etc)• Cracksealing• Striping• Clearing

Paving

• In 2017, DTI issued 67 paving contracts with an average value of $1.2 million

Grading

• In 2017, DTI issued 12 grading contracts with an average value of $2.6 million

Structures

• In 2017, DTI issued 20 structures contracts with an average value of $3 million

Other Contract Types

• Striping – includes center line and highway markings (directional arrows, stop lines, etc)– 4 contracts with an average value of $600,000

• Cracksealing– 7 contracts with an average value of $200,000

• Clearing– 3 contracts with an average value of $200,000

Examples of Buildings Contracts

• Major capital projects– Schools– Hospitals

• Capital Improvements– Roof repairs / replacements– Window replacements– HVAC / electrical / elevator upgrades– Lighting retrofit

Buildings Contracts

• Individual contract data information is not readily available

• In 2017, DTI awarded 377 contracts related to buildings with an average value of $300,000– Largest contract: $77,000,000– Smallest contract: $2,850

How to Find Opportunities

• All contract opportunities tendered through Head Office are posted to NBON

• The NBON website can be found at: http://www.gnb.ca/nbon

• Must be registered with NBON to bid• NBON helpdesk available at 1-800-561-1422 to

assist with registration

Right to Bid

• All bidders must purchase the right to bid• If right to bid is not purchased, the tender

submission will not be accepted• Plans may be purchased and mailed or printed

via NBON– No charge if printing from NBON (highway jobs only)

• Right to bid is purchased online via SNB or in person at DTI Head Office

Right to Bid

• For buildings jobs, the cost of the right to bid is based on estimated project cost

– Hard copies of the tender documents will be shipped to anyone who purchases the right to bid

• For all highway jobs, the right to bid costs $92 (inc. HST)

Estimated Project Cost Cost (inc. HST)Less than $1,000,000 $57.50Greater than $1,000,000 $230.00

Long Form Tender Documents

• Required at bid submission– DTI will confirm Contractor has purchased the right

to bid– Bid security (either bid bond, certified cheque,

money order, irrevocable letter of credit)– Letter confirming bid bond has been acquired and

paid for (if applicable)

Long Form Tender Documents

• Letter confirming ability of contractor to secure a labour and materials payment bond if awarded a contract

• Letter of good standing from New Brunswick Construction Safety Association (NBCSA)

Where to Submit Your Bid

• All tender submissions must be submitted in person at DTI Head Office in Fredericton. The address is shown on the tender.

• Faxed bid submissions will NOT be accepted.

Common Reasons a Bid is Rejected

• A bid may be rejected for a number of reasons– Improper bid security– Not properly signed– Does not contain the bid price, unit price or fixed price written in

words– Name of the company not on the envelope– Does not contain a bid for each item required to be bid– Contains a bid on an item not included in the bid form– Did not attach all addenda– For roofing projects, a Roof Guarantee must be submitted

• Refer to CCCA Regulation 82-109 Section 11 for a complete list

Contact Information

Mark ScottDirector, Supply Chain Management

Email: mark.scott@gnb.caPhone: 506-478-4609