bidding document hiring of vehicles, machinery and man
TRANSCRIPT
GOVERNMENT OF KHYBER
PUKHTUNKHWA
BIDDING DOCUMENT
Hiring of vehicles, Machinery and Man Power for solid waste
and waste water management within the Jurisdiction of
WSSC, Kohat
July, 2021
OFFICE OF THE CHIEF EXECUTIVE OFFICER
WATER & SANITATION SERVICES COMPANY, KOHAT
HOUSE NO 14, SECTOR 4, KOHAT DEVELOPMENT AUTHORITY,
KOHAT.
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TERMS & CONDITIONS The firms/companies (hereinafter called the “Service Provider”) hereby invited to submit their tender for
Hiring of vehicles, Machinery and Man Power for solid waste and waste water management
within the Jurisdiction of WSSC, Kohat, on rent/hiring of Man power (hereinafter called the
“Services”) subject to following terms and conditions: -
1. The service provider should quote rates of each vehicle per trip as mentioned below with
Driver and Man power on the attached form. Please quote rates inclusive of Driver, Man
power Wage/food, night charges, cleaning Tools and all applicable taxes and submit the
sealed tender at the place mentioned in the tender notice by 29th June, 2021, 02:00 PM
through registered courier services only and will be opened on the same day at
02:30 PM, in the presence of representatives of the firms/companies. In case if the bid
could not open on the same date and time, the tender will be opened on next working day at
same time and place as mentioned in NIT.
2. The service provider should be a registered operator with taxation authorities. The bidder
should have sufficient fleet to meet the demand of cleaning activities of dumps and drains
within Union Council of Water and Sanitation Services Company, Kohat. The vehicles
offered on rent should be in excellent condition and the Man power should be well trained
for such like cleaning activities. The client will be requiring the vehicles mentioned below,
which may vary according to demand for the initial period of 3 months which can be
extended according to the nature of work.
3. The service provider should quote rates of hiring of each vehicle on monthly rental basis
with fuel along with Man power for clearance of drains. The quoted rate should be inclusive
of Driver, the labor hiring will work for the clearance of the plot, wage/food, night charges
and cleaning tools etc. and all applicable taxes. The loading / unloading will be the
responsibly of the bidders and dumps will be disposed up to the designated dumping yard
identified by WSSC.
4. The Department will deduct all federal and provincial taxes as per prescribed rates and rules
as amended from time to time.
5. The rates should be valid till the contract expiration date. Contract shall be entered with the
bidder on least cost basis and no increase, due to any reason, in the rates shall be acceptable
during the validity of the contract period.
6. The rates should be mentioned in the prescribed form attached herewith. The rates will be
evaluated on lowest basis / model basis. The contract will be awarded to the single lowest
bidder based on overall evaluation / calculation of the rates. Conditional bids shall not be
accepted.
7. In case of repair if the vehicle takes more than 3 hours of work. The service provider shall
provide alternate similar vehicle.
8. The service provider should be registered with the Tax Department and also provide the
documentary proof of Tax Registration with bidding documents. The rates quoted should
include and mention all taxes.
9. Tenders will be received only along with bidding documents duly signed by Chief
Executive/authorized person of the firm.
10. Black listed service providers should not apply
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11. The service provider shall be fully responsible for all work and services performed by
its employees, and shall for this purpose employ competent and well-trained
employees to perform the services under the Contract.
12. Competent Authority reserves the right to reject the tenders at any stage with cogent
reason.
13. Services should be according to the client’s requirement. No amendment in tender
form (in specification) will be accepted and such forms shall be rejected.
14. The payment shall be made upon completion of activity and verification of the
concern staff through crossed check. 5% mobilization advance payment on total /
approved bid cost may be made to the bidder, which shall be recovered / adjusted
proportionally through interim payment certificate (IPCS).
15. In case of provision of poor-quality service/not abiding by the instruction of the
client the penalty up to Rs. 5,000/- per day can be imposed to the service provider,
however, the total deducted amount should not exceed 10% of the total contractual
amount.
16. The period of services is for cleaning activities of dumps and drains within the
jurisdiction of WSSC Kohat. The period may vary according to the needs of the
client and the contract may be extended for future period with mutual consent of
both the parties.
17. The service provider shall provide the registered fleet to WSSC Kohat.
18. A rate contract (copy attached) shall be signed by the successful bidder and WSSC
and all terms and conditions would be binding on both parties.
DEPUTY GENERAL MANAGER HR, ADMIN, PROC & INFO
WATER AND SANITATION SERVICES
COMPANY, KOHAT
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Affidavit (For Service Provider)
As owner of M/s
I/We accept the terms and conditions as laid down in tender form and advertisement
notice. I/We shall also observe all the rules/regulations framed by Government of the
Khyber Pakhtunkhwa regarding the hired services and Man power mentioned in the
attached list from time to time.
SIGNATURE
WITH STAMP OF THE FIRM
Date: __________________
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SERVICE PROVIDER PROFILE
Company
Address of Office
Telephone No
NTN No
Years of Experience
No of Trained Staff
Authorized Signature: ___________________________
Name & Designation : ___________________________
Company Seal : __________________________
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BILL OF QUANTITIES
HIRING OF VEHICLES/MACHINERY AND MAN POWER FOR SOLID WASTE AND WASTE
WATER MANAGEMENT WITHIN THE JURISDICTION OF WSSC KOHAT
S.
NO DESCRIPTION QTY UNIT RATE
Total
Amount
1
Provision of 1 sets of vehicles each
set will consist of 4 tractor trolley
(2Nos. 300 CFT and 2No. 100
CFT), 5 Drivers/labour, 1 front end
loader (Tractor Shovel) routine
operations, one (1) set per month.
33 Per Set Per
Month
2
Provision of Mini Tipper 1 m3
Capacity listed in annexure 01 of
the Bid Document including cost
fuel, R&M, tools and other
incidental cost with driver and cost
of all taxes as per the contract
document.
33 Per Months/
month
3
Provision of tri wheel vehicle of 0.8
m3 listed in annexure 02 of the Bid
document including cost of fuel,
R&M, tools and other incidental
cost without driver and cost of all
taxes as per the contract document.
3 nos tri wheel vehicles per month.
33 Per
Month/Vehicle
4
Hiring of Excavator with Jack
Hammer for cutting of road
surface/desilting of Drains or/and
as per instruction.
250 Per Hours
5
Labour Working in different Area
including Cleaning of Open
Dumps, Small & Large Drains.
1000 Per Person
6
Provision of Tractor with Trolley
including POL Charges for
collection of animal Lashes during
Eid Ul Adha and carriage to the
designated dumping yard at Oblan
Camp Union Council
Muhammadzai.
90 Per Day
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7
Provision of Tractor Shovel
including POL Charges for loading
of animal Lashes to tractor trolleys
during Eid Ul Adha and carriage to
the designated dumping yard at
Oblan Camp Union Council
Muhammadzai.
40 Per Day
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Provision of Suzuki Dumper
(Open) Including Driver for
collection of animal lashes during
Eid Ul Adha and carriage to the
main collection point in union
council and/or to the designated
dumping yard at Oblan Camp
Union Council Muhammadzai.
120 Per Day
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Provision of front-end loader
(Tractor Shovel) including cost of
POL, R&M, tools and other
incidental cost with driver and cost
of all taxes as per the contract
document.
11 Per Months
Grand Total Rs.
NOTE: All Vehicles/Machinery and Man power will be acquired on rent with drivers and
other Man power. Please quote rates inclusive of Driver, Man power Wage/food, night
charges and cleaning and safety tools and all applicable taxes.
Note: In case of discrepancy between unit price and total, the unit price shall prevail.
Authorized Signature: ___________________________
Name & Designation : ___________________________
Company Seal : __________________________
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CCOONNTTRRAACCTT FFOORR HHIIRRIINNGG OOFF VVEEHHIICCLLEESS
THIS CONTRACT is made and executed on this ____________, 2021 by and between:
Water and Sanitation Services Kohat, a company duly incorporated under the provisions of Companies
Ordinance, 1984 having its registered office at House # 14, Sector 4, Kohat Development Authority, Kohat
through its Chief Executive Officer (CEO) on behalf of its Board of Directors (Hereinafter referred to as
“Client” which expression shall, where the context permits, includes its successors-in-interest and permitted
assigns)
AND
M/S______________________________________________ (Hereinafter referred to as “Firm” which
expression shall, where the context permits, includes its successors-in-interest and permitted assigns)
WHEREAS;
i. The Client advertised a Tender Notice in the national press to hire vehicles/ Machinery on rent as
defined in this Contract (hereinafter called the “Services”);
ii. The Firm, being the lowest bidder, has been selected and is willing to provide the Services on the
terms and conditions set forth in this Contract;
NOW, THEREFORE, the Client, represented by its Chief Executive Officer on behalf of its Board of
Directors and the Firm, represented by its Chief Executive Officer WSSC, Kohat, in order to synergize
their efforts for achieving the intended results, have decided to enter into this Contract today on
_________, 2020 on the terms and conditions agreed below.
1. The Firm shall provide the Rental Services of vehicle / Machinery and man power for Union
Council within the jurisdiction of Kohat Urban, KDA jurisdiction and designated Waste dumping
Sites, travelling on daily per trip. Rental basis as per details provided in the BOQ, as per
requirement of the Client.
2. That the payment to the firm shall be made after completion of the job and verification of Deputy
General Manager Operations & Planning and concern staff through cross check.
3. The Firm shall provide the fuel, oil and Lubricants of the vehicles hired under this Contract.
4. The Service provided under this Contract shall be at the disposal of Client and may be placed in
anywhere in the Jurisdiction WSSC Kohat and in this regard no extra cost will be paid by the
Client.
5. The service provider under this Contract shall provide vehicles which should be in good running
condition. The Daily and monthly Rental shall include fuel, Driver, Man Power, Wages/food,
accommodation, night charges and other cleaning and safety Tools and all applicable government
taxes.
6. The Daily and monthly Rental of Vehicles and Man power provided under this Contract shall
remain the same during the currency of this Contract. The Firm shall not demand for increase in
daily rental charges during the period of this Contract.
7. The Firm shall be fully responsible for all payments like E.O.B.I., Social Security, Health
Insurance, etc. of their staff/Drivers etc.
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8. The Client will deduct income tax and sales tax or any tax, if applicable, as per prescribed rates of
the Government.
9. The Contract may be revoked by the Client at any time in case of unsatisfactory services or failure
to perform services without serving any notice and all payments will be withheld by the Client and
moreover, the legal action will be initiated against the firm.
10. The Client reserves the right to revoke the Contract at any time without assigning any reason
thereof and there shall be no appeal before any court or authority against it.
11. That the term of this Contract shall be for 12 Months for its sustainability, commencing from the
date of work order or as per direction of the Client. The client reserves the rights to reduce the
period of sustainability from 12 months to any period. This Contract may be extended with the
mutual consent of parties.
12. That the Firm shall be responsible for the maintenance of all vehicles provided under this Contract.
13. In case of theft, snatching or total loss to the vehicle through accidents the Firm will be responsible
for and WSSC Kohat would not be made a party to any legal act.
14. In case of repair, if the vehicles take more than one hour. The Firm shall provide alternate similar
vehicle on urgent basis without any delay and in this regard no extra charges shall be paid by the
Client.
15. The procuring authority reserves the right to cancel the Contract at any time regardless of time or
decrease of the work by percentage subjected to the approval of main Outsourcing Tender.
16. The Firm shall be fully responsible to employ the competent and well-trained drivers for the
performance of services under this Contract.
17. The Firm shall provide the Service according to the needs and requirements of the Client and in
case of poor-quality services, the Client has the right to deduct penalty @10% of the total contract
amount or cancel the contract.
18. WSSC Kohat have the right to Cancel this Contract upon the procurement of his own fleet at any
time of the contract period.
IN WITNESS WHEREOF; the authorized representatives of both the parties have executed and entered
into this Agreement on this __________, 2021 at Kohat have signed and sealed or stamped as under.
_______________________ _______________________
For and on Behalf of CEO WSSCK for and on Behalf of Firm
Water and Sanitation Services
Company, Kohat
WITNESSES:
_________________________ ____________________________
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Annexure 01: Technical Specification of 1 m3 Mini Tipper (Suzuki)
Mini Dumper (Capacity 1 m3):
It will consist of 800cc Pickup with a superstructure with the following features:
Operation: Single action lifting and dumping into road side containers and
compactors.
Body construction: 2mm mild steel sheet for hopper
Hydraulic System: 2 ‐ 2.2 cc/rev with 12 Volt DC motor directly equipped with
Solenoid directional valve, pressure relief valve and 7‐ 9 Lit.
Steel Tank. Origin European Union.
Control Valves: Solenoid control valves. Operation outside Cab
Safety: Pressure relief valve built in with control valve.
Hyd. Cylinder: 2 No Double acting locally assembled with IMPORTED Honed
tube (European Union) Hard Chromed Rod (Europe Union).
For lifting
Stabilizers: 2 Nos. Hydraulically operated stabilizers at rear with
IMPORTED Honed tube (European Union) Hard Chromed Rod
(Europe Union).
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WATER AND SANITATION SERVICES COMPANY
(WSSC) KOHAT
GOVERNMENT OF KHYBER PUKHTUNHAWA
NOTICE FOR INVITING TENDER
Sealed Bids are invited from those firms / companies, who are registered with relevant taxation
authorities including Income Tax, Sale Tax Department & KPRA for the services “Hiring of
vehicles, Machinery and Man Power for solid waste and waste water management within the
Jurisdiction of WSSC, Kohat” on Single Stage Single Envelope procedure in accordance with
Khyber Pakhtunkhwa Public Procurement Regulatory Authority (KPPRA) Rules 2014 and will
includes:
i. Hiring of Mini Tipper Pickups (1 m3) and other vehicles relates to Solid waste Collection
and disposal.
ii. Hiring of Manpower for dredging of Primary and Secondary drains and open Garbage
dumps.
iii. Hiring of Vehicles during Eid Ul Azha, 2021.
Interested eligible bidders may obtain further information and bidding documents from the office
of undersigned on any working day during office hours. The bidding documents may be obtained
by the interested bidders on the submission of written application upon the payment of non-
refundable fee of Rs. 1500/- in favor of Water and Sanitation Services Kohat, Bank of Khyber
A/C# 0138000000712002 till one day before the closing date of submission of bids.
All bids must be accompanied by a Bid Security of not less than 2% of the bid price in favor of
Water and Sanitation Services Kohat.
1. The Bids complete in all respect must reach the office of undersigned by 30th June, 2021,
02:00 PM through register courier only and will be opened on the same day at 02:30
PM in the presence of procurement committee and the Bidders or their representatives,
2. WSSCK will not be responsible for any cost or expenses incurred by Bidders in
connection with the delivery of bids.
3. The NIT & Bid Solicitation documents (BSD) can also be downloaded from the website
of KPPRA and WSSC Kohat website www.wssck.org.pk for information purpose only.
4. All federal and provincial duties/stamp duty/taxes including sales tax & KPRA will be
recoverable as per directives of the government issued from time to time.
5. Incomplete / conditional and Late bids shall not be acceptable, Other detailed terms and
conditions are available with the bid documents.
6. The Competent Authority reserves the right to reject anyone or all the tenders, the reason
for rejection shall be communicated to the contractor/Firm upon request.
OFFICE OF THE CHIEF EXECUTIVE OFFICER
WATER & SANITATION SERVICE COMPANY, KOHAT
House # 14, Sector 4, Kohat Development Authority (KDA), Kohat.