bidding document for the group life insurance of bom...

BIDDINGDOCUMENT

FOR THE GROUP LIFE INSURANCE

OF BOM-SIE EMPLOYEES

BOARD OF MANAGEMENT

SUNDAR INDUSTRIAL ESTATE

September, 2017

BIDDING DOCUMENT FOR THE GROUP LIFE INSURANCE | BOM-SIE 2017

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ABBREVIATION

“BOM-SIE” BoardofManagementSundarIndustrialEstate

“PIEDMC” PunjabIndustrialEstatesDevelopment&ManagementCompany

“PPRA” PunjabProcurementRegulatoryAuthority

“FBR” FederalBoardofRevenue

“PRA” PunjabRevenueAuthority

“SECP” SecuritiesandExchangeCommissionofPakistan

“SIE” SundarIndustrialEstate

“GoPb” GovernmentofthePunjab

“NTN” NationalTaxNumber

“WHT” WithholdingTax

“STRN” SalesTaxRegistrationNumber

“GST” GeneralSalesTax

“PNTN” PunjabNationalTaxNumber

“PST” PunjabSalesTax

“JV” JointVenture

“PKR” PakistaniRupees

“TOR” TermsofReference

“PTD” PermanentTotalDisability

“ADB” AccidentalDeathBenefit

“TTD” TemporaryTotalDisability

“A.H” AccidentalHospitalization

“ITD” InstructiontoBidders


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BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE

INVITATION TO BID

Board of Management Sundar Industrial Estate (BOM-SIE) is the flagship organization of Punjab Industrial Estates Development & Management Company established by the Government of the Punjab under Public Private Partnership for the planned rapid industrial growth in the province of Punjab.

1. BOM-SIEinvitessealedbidsfromtheAA+oraboveratedInsuranceCompaniesregisteredwith Income Tax, Sales Tax & Punjab Sales Tax Departments and who are in ActiveTaxpayers List of the Federal Board of Revenue, Punjab Revenue Authority and otherrelevant requirements as per Federal and Provincial Laws as / if applicable to similartenders for GROUP LIFE INSURANCE OF BOM-SIE EMPLOYEES. Bidding shall beconducted through Open Competitive Bidding (Single Stage Two Envelope) procedurespecifiedinPublicProcurementRules2014withsubsequentamendments.

2. Interestedeligible bidders, who must be in relevant business for last 5 consecutive yearscanobtainbiddingdocumentsduringofficehours(MondaytoFriday:9:00a.m.to5:00p.m)or download from the website, sie.com.pk or ppra.punjab.gov.pk, further information orclarificationcabbeobtainedfromtheundersign.

3. Bidmustbeaccompaniedby2%BidSecurityofestimatedpriceincompleteconformityofthe clause “Bid Security” of the prescribed bid document. Bids which are incomplete, notsealed, not signed, not stamped, without Bid Security, late or submitted by other thanspecified mode will not be considered. The bidders to offer their best and final prices(inclusiveofallapplicabletaxes)asnonegotiationswilltakeplace.

4. Sealed Bids must be delivered to the office of undersign on or before 10:30 a.m. on October 05, 2017 and must be accompanied by a Bid Security as mentioned above in the form of CDR, Pay Order, Demand Draft or Banker’s Cheque from a Scheduled Bank of Pakistan.

5. Bids will be opened in the presence of bidders’ representatives who choose to attend at 12:15 p.m. in the Office of BOM-SIE, on the same date. (October 05, 2017)

6. Taxeswillbedeductedasperapplicablegovernmentrules.NTN,STRN,PNTNregistrationcertificatesmustbeprovided.

7. Bid shall be cancelled if the bidder is found blacklisted by any organization at any stageduringevaluationprocessorexecutionoftheproject.

Asst C.S +923205400519

OFFICE BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE Gate # 2, Sundar Industrial Estate, Sundar Road, Lahore

Phone: +92 42 35297291-3, Fax: +92 42 35297080, Email: [email protected]


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INSTRUCTIONS TO BIDDERS (ITB)

GENERAL INSTRUCTIONS

1. Content of Bidding Document

Theservicesrequired,biddingproceduresandContracttermsareprescribedinthe

bidding documents. In addition to the Invitation to Bids, the bidding documents

include:

a) InstructionstoBidders(ITB);

b) GeneralConditionsofContract(GCC);

c) SpecialConditionsofContract(SCC);

d) ScopeofWork;

e) FormofContract;

f) FormofPerformanceGuarantee;

g) FormofBid;

h) PriceSchedule.

TheBidderisexpectedtoexamineallinstructions,forms,termsandscopeofworkin

the bidding documents. Failure to furnish all information required by the bidding

documentsortosubmitabidnotsubstantiallyresponsivetothebiddingdocuments

ineveryrespectshallbeattheBidder’sriskandmayresultintherejectionofitsbid.

2. Source of Funds

ApprovedBudgetforthepurpose.

3. Eligible Bidders

The Bidder shall furnish as part of its Bid, document establishing the Bidder’s

Eligibility to Bid, as mentioned below. The Bidders that do not fulfill the following

EligibilityCriteriashallautomaticallybedeemedDisqualified:

a) The Bidder must possess valid legal enforceable authorization to do such

businessinPakistanandhaveadocumentaryprooffortherequiredservices.

b) TheBiddermustbeinrelevantbusinessfromlastfive(5)yearsatminimum.

c) The Bidder should not be under a declaration of ineligibility for corrupt and

fraudulent practices issued / blacklisted by any Government (Federal,

Provincial), a Local Body, a Public Sector Organization or any relevant

department/authorityofSaudiGovernment.

d) The Bidder must have valid NTN & STRN registration certificates and have

proofthereof.

e) In case of Joint Venture; Names, Company Profiles, NTN & STRN registration

certificates & Authorization Letter of the JV Partner on Stamp Paper shall be

required.

f) TheBiddermustsubmittheBidin/beforespecifiedtimealongwithrequired

BidSecurity.


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g) TheBiddershallprovidethecorrect informationwhereverrequiredandshall

refrain from providing misleading information during all stages of

procurement.

4. Eligible Services

Forthepurposeofthisclause,theterm“Services” includesservicesrelatedtoLife

Insurance.

5. Cost of Bidding

TheBiddershallbearallcostsassociatedwiththepreparationandsubmissionofits

bid,andtheProcuringAgencyshallinnocaseberesponsibleorliableforthosecosts,

regardlessoftheconductoroutcomeofthebiddingprocess.

6. Clarifications

6.1. AprospectiveBidderrequiringanyclarificationofthebiddingdocumentsmaynotify

theProcuringAgency inwritingat theProcuringAgency’saddress indicated inthe

InvitationtoBids.TheProcuringAgencyshallrespondinwritingtoanyrequestfor

clarificationofthebiddingdocumentswhichitreceives,notlaterthanseven(7)days

priortothedeadlineforsubmissionofbidsprescribedinInvitationtoBids.Written

copiesoftheProcuringAgency’sresponse(includinganexplanationofthequerybut

withoutidentifyingthesourceofinquiry)shallbesenttoallprospectiveBiddersthat

havereceivedthebiddingdocuments.

6.2. During Examination, Evaluation and Comparison of the Bids, an authorized

representativeoftheProcuringAgencymayasktheBidderforclarificationofitsBid.

Therequest forclarificationand theresponseshallbe inwritingandno change in

thepriceorsubstanceoftheBidshallbesought,offeredorpermitted.

6.3. The Procuring Agency will have the right to verify related information furnished

withintheBid.

7. Amendment of Bidding Documents

7.1. AtanytimepriortothedeadlineforsubmissionofBids,theProcuringAgencymay

for any reason whether at his own initiative or in response to a clarification

requested by a prospective Bidder, modify the Bidding Document by issuing

Addendum.

7.2. AnyaddendumthusissuedshallbepartoftheBiddingDocument.TheBiddershall

also confirm in the Form of Bid that information contained in such Addenda have

beenconsideredinpreparinghisBid.

7.3. ToaffordprospectiveBidders,reasonabletimeinwhichtotakeanAddenduminto

account in preparing their Bids, the Procuring Agency mayat its discretion extend

thedeadlineforsubmissionofBids.

8. Qualification and Disqualification of Bidders


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8.1. In the absence of prequalification, the Procuring Agency shall determine to its

satisfaction whether the Bidder that is selected as having submitted the lowest

evaluated responsive bid is qualified to perform the Contract satisfactorily, in

accordancewiththecriterialistedbelowinITBClause30.

8.2. Anaffirmativedeterminationshallbeapre-requisiteforAwardoftheContracttothe

Bidder. A negative determination shall result in rejection of the Bidder’s bid, in

whicheventtheProcuringAgencyshallproceedtothenextlowestevaluatedbidto

makeasimilardeterminationofthatBidder’scapabilitiestoperformsatisfactorily.

8.3. TheProcuringAgency,atanystageoftheprocurementproceedings,havingcredible

reasons for or prima facie evidence of any defect in Contractor’s capacities may

require the Contractors to provide information concerning their professional,

technical,financial,legalormanagerialcompetence.

8.4. The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the

information submitted by him concerning his qualification as Contractor was false

andmateriallyinaccurateorincomplete.

8.5. Bidders that are found to consistently fail to provide satisfactory performances or

arefoundtobeindulgingincorruptorfraudulentpracticesshallbeblacklisted.

9. Corrupt or Fraudulent Practices

The Procuring Agency requires that all the Bidders observe highest standard of

ethicsduringtheprocurementandexecutionofsuchContracts.InpursuanceofRule

20 of Punjab Procurement Rules 2014 and its subsequent amendments, if any, the

ProcuringAgency:

a) defines,forthepurposesofthisprovision,thetermssetforthbelowasfollows:

i. Coercive practice by impairing or harming, or threatening to impair or

harm, directly or indirectly, any party or the property of the party to

influence the actions of a party to achieve a wrongful gain or to cause a

wrongfullosstoanotherparty;

ii. Collusive practice by arrangement between two or more parties to the

procurement process or contract execution, designed to achieve with or

without the knowledge of the procuring agency to establish prices at

artificial,noncompetitivelevelsforanywrongfulgain;

iii. Corrupt practice by offering, giving, receiving or soliciting, directly or

indirectly, of anything of value to influence the acts of another party for

wrongfulgain;

iv. Fraudulent practice byanyactoromission,includingamisrepresentation,

that knowingly or recklessly misleads, or attempts to mislead, a party to

obtainafinancialorotherbenefitortoavoidanobligation;

v. Obstructive practice by harming or threatening to harm, directly or

indirectly, persons or their property to influence their participation in a

procurement process, or affect the execution of a contract or deliberately


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destroying, falsifying, altering or concealing of evidence material to the

investigation or making false statements before investigators in order to

materiallyimpedeaninvestigationintoallegationsofacorrupt,fraudulent,

coerciveorcollusivepractice;orthreatening,harassingorintimidatingany

partytopreventitfromdisclosingitsknowledgeofmattersrelevanttothe

investigation or from pursuing the investigation, or acts intended to

materiallyimpedetheexerciseofinspectionandauditrights.

b) shallrejectaproposalforAwardifitdeterminesthattheBidderrecommended

forawardhasengagedincorruptorfraudulentpracticesincompetingforthe

Contract inquestion;shalldeclarea firmineligible,either indefinitelyor fora

statedperiodoftime,tobeawardedaContractifitatanytimedeterminesthat

thefirmhasengagedincorruptorfraudulentpracticesincompetingfor,orin

executing,aContract.

PREPARATION OF BIDS

10. Language of the Bid

The Bid prepared by the Bidder and all correspondence / documents relating to

procurement exchanged by the Bidder shall be written in the English language

provided that any printed literature furnished by the Bidder may be written in

anotherlanguagesolongasaccompaniedbyanattested/signedEnglishtranslation

ofitspertinentpassagesotherwisetheBiddershallbedisqualified.Forthepurpose

ofinterpretationoftheBid,theEnglishtranslationshallgovern.

11. Documents Comprising the Bid

ThebidpreparedbytheBiddershallcomprisethefollowingcomponents:

a) ABidFormandPriceSchedulecompletedinaccordancewithITBClause12and

13(tobesubmittedalongwithfinancialproposal);

b) Documentary evidence established in accordance with ITB Clause 15 that the

Bidder is eligible to bid and is qualified to perform the Contract if its bid is

accepted;

c) Documentary evidence established in accordance with ITB Clause 15 that the

servicestobeprovidedbytheBidderareeligibleservicesandconformtothe

biddingdocuments.

12. Bid Form and Price Schedule

TheBiddershallcompletetheBidFormandanappropriatePriceSchedulefurnished

in the bidding documents (Annexure F), indicating the service, brief description,

taxes,quantityandprices.

13. Bid Prices


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13.1. TheBiddershallfillupthePriceScheduleindicatingtheunitratesandpricesofthe

services to be performed under the Contract. Prices on the Price Schedule shall

conformtototalbidamountaspertheFormofBid.

13.2. TheBiddershallfillinratesandpricesforallitems/servicesdescribedinthePrice

Schedule.Items/servicesagainstwhichnoratesorpriceisenteredbyaBidderwill

notbepaidbytheProcuringAgencywhenexecutedandshallbedeemedcoveredby

ratesandprices forother items inthePriceSchedule.TheBiddershallquotetheir

pricebothinFigureandinWords.

13.3. The Bidder’s separation of price components will be solely for the purpose of

facilitatingthecomparisonofBidsbytheProcuringAgencyandwillnotinanyway

limititsrighttoContractonanyofthetermsoffered.

13.4. Unless otherwise stipulated in the General Conditions of Contract or Special

Conditions of Contract, prices quoted by the Bidder shall remain fixed during the

Bidder’s performance of the Contract and not subject to variation on any account.

WhentheBiddersarerequiredtoquoteonly fixedprices,aBidsubmittedwithan

adjustablepricequotationwillbetreatedasnon-responsiveandrejected.

13.5. Any discount offered shall be valid for at least the period of validity of the Bid. A

discountvalidforlesserperiodshallbeconsiderednullandvoid.

14. Currency of the Bid

PricesshallbequotedinPakistaniRupees(PKR)only.

15. Documents Establishing Bidder’s Eligibility & Qualification

15.1. The Bidder shall furnish, as part of its technical bid, documents establishing the

Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is

accepted.

15.2. The documentary evidence of the Bidder’s eligibility to bid shall establish to the

ProcuringAgency’ssatisfactionthattheBidderatthetimeofsubmissionofitsbid,is

aneligibleasdefinedunderITBClause3.

15.3. The documentary evidence to be submitted in the Technical Proposal for the

purposesofqualificationandtechnicalevaluationshallinclude:

a) National Tax Number (NTN) and Sales Tax Registration Number (STRN) with

documentaryproofshallhavetobeprovidedbythebidder(s).

b) TheBiddershallsubmitanundertakingonlegalstamppaperofRs.100/-that

their firm has not been blacklisted in the past on any ground by any

Government(Federal,Provincial),a localbody,apublicsectororganizationor

any relevant department / authority of Saudi Government. On account of

submission of false statement, the Bidder shall be disqualified forthwith and

subsequentlyblacklisted.

16. Documents Establishing Services’ Eligibility & Conformity


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16.1. PursuanttoITBClause11,theBiddershallfurnishalongwithtechnicalproposal,as

partof itsBid, documentsestablishingtheeligibilityandconformity to thebidding

documentsofallserviceswhichtheBidderproposestosupplyundertheContract.

16.2. The documentary evidence of the eligibility of the services shall consist of a

statementinthePriceScheduleoftheservicesoffered.

16.3. SubmissionofOriginalPurchaseReceiptofBid.

17. Bid Security

17.1. EachBiddershallfurnishaspartofhisBid,aBid Security of two percent (2%) of

Estimated Price in the amount of PKR.TheBidSecurityisrequiredtoprotectthe

ProcuringAgencyagainsttheriskoftheBidder’sconductwhichwouldwarrantthe

security’sforfeiture.

17.2. TheBidSecurityshallbeat the optionof the Bidder, in the formof CDRor P.O. in

favorofBOM-SIE,validforaperiodofninety(90)daysbeyondtheBidvaliditydate.

17.3. Any Bid not accompanied by an acceptable Bid Security, shall be rejected by the

ProcuringAgencyasnon-responsive.

17.4. TheBidSecuritiesofunsuccessfulBidderswillbereturneduponawardofContract

to the successful Bidder or on the expiry of validity of Bid Security, whichever is

earlier.

17.5. TheBidSecurityofsuccessfulBidderwillbereturnedwhentheBidderhasfurnished

therequiredPerformanceGuaranteeandsignedtheContract.

17.6. TheBidSecuritymaybeforfeited,ifaBidderwithdrawshisBidduringtheperiodof

Bidvalidity;orifaBidderdoesnotacceptthecorrectionofhisBidPriceincaseofan

errorordiscrepancywithintheBid.

17.7. TheBidSecuritymaybeforfeitedinthecaseifasuccessfulBidderfailstofurnishthe

requiredPerformanceGuaranteeorfailstoSigntheContract.

18. Bid Validity

18.1. The Bids shall remain valid for a period of ninety (90) days after the opening of

Technical Bidprescribed by the ProcuringAgency. A bidvalid fora shorter period

shallberejectedbytheProcuringAgencyasnon-responsive.

18.2. TheProcuringAgencyshallordinarilybeunderanobligationtoprocessandevaluate

the bid within the stipulated bid validity period. However, under exceptional

circumstances and for reasons to be recorded in writing, if an extension is

considered necessary, all those who have submitted their bids shall be asked to

extendtheirrespectivebidvalidityperiod.Suchextensionshallbefornotmorethan

theperiodequaltotheperiodoftheoriginalbidvalidity.Suchextensionshallnotbe

formorethantheperiodequaltotheperiodoftheoriginalbidvalidity.

18.3. Bidderswho,


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a) agree to the Procuring Agency’s request for extension of bid validity period

shallnotbepermittedtochangethesubstanceoftheirbids;and

b) do not agree to an extension of the bid validity period shall be allowed to

withdrawtheirbids,ifany.

19. Requirements for Joint Ventures

19.1. AtleastoneofthepartnersofJVshallsatisfytherelevantcapabilitiesspecifiedunder

ITBClause3and4hereinabove.

19.2. AllfirmscomprisingtheJV,mustbelegallyconstitutedandmustmeettheEligibility

CriteriaunderClause3above.

19.3. AllthepartnersofJVshallatall timesandunderallcircumstancesbe liable jointly

and separately to the Procuring Agency for execution of entire Contract in

accordancewiththeContract’sterms&conditions;astatementtothiseffectshallbe

includedintheFormofContract(incaseofasuccessfulBidder).

19.4. The Form of Bid and the Form of Contract (in case of Successful Bidder); shall be

signedsoastolegallybindonallthePartners.

19.5. OneoftheJVPartnersshallbenominatedasbeingin-chargeandthisauthorization

shall be evidenced by submitting a Power ofAttorney signed by legally authorized

signatoriesofalltheJVPartners.

19.6. The partner-in-charge shall be authorized to incur liabilities, receive payments &

receiveinstructionsforandonbehalfofanyorallPartnersoftheJV.

19.7. A copyof the Contractentered into by the JVPartnersshallbesubmittedwithBid

stating conditions under which it will function, its period of duration, persons

authorized to represent and obligate it; and which persons will be directly

responsiblefordueperformanceoftheContractandcangivevalidreceiptsonbehalf

ofthe JV,theproportionateparticipationofseveral firmsformingJVandanyother

informationnecessarytopermitafullappraisalofitsfunctioning.Noamendments/

modifications whatsoever in the JV Contract shall be agreed to between the JV

withoutpriorwrittenconsentoftheProcuringAgency.

20. One Bid per Bidder

Alternativebid is notallowedandeachBiddershall submitonlyoneBideither by

himselforasaPartnerinaJV.Abidderwhosubmitsorparticipatesinanalternative

bidormorethanonebidthenthebidderwillbeconsideredasnon-responsive.

21. Submission of Bids

21.1. ThebidshallbetypedandshallbesignedbytheBidderorLeadBidder(incaseof

JV)orapersonorpersons dulyauthorized tobind theBidder to theContract.The

personorpersonssigningthebidshallinitialallpagesofthebid.

21.2. Anyinterlineations,erasures,oroverwritingshallbevalidonly if theyare initialed

bythepersonorpersonssigningthebid.


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21.3. All biding documents to be duly attested (signed and stamped) by the authorized

personofbidderorLeadBidder.

22. Form of Bid & Signing

22.1. BiddersareparticularlydirectedthattheamountenteredontheFormofBidshallbe

forperformingtheContractstrictlyinaccordancewiththeBiddingDocuments.

22.2. NoalterationistobemadeintheFormofBidaswellasthePriceScheduleexceptin

fillinguptheblanksasdirected.Ifanyalterationismadeoriftheseinstructionsbe

notfullycompliedwith,theBidmayberejected.

22.3. TheBidshallbesignedbyapersonorpersonsdulyauthorizedtosign.Thisshallbe

indicatedbysubmittingawrittenPowerofAttorneyauthorizingthesignatoryofthe

BiddertoactforandonbehalfoftheBidder.AllpagesoftheBidshallhaveinitials

andbestampedbythepersonorpersonssigningtheBid.

22.4. TheBidshall containnoalterations, omissionsoradditions,except tocomplywith

instructions issued by the Procuring Agency, or as are necessary to correct errors

madebytheBidder;inthatcase,suchcorrectionsshallhaveinitialsbythepersonor

personssigningtheBid.

22.5. The Bidders shall indicate in the space provided in the Form of Bid their full and

proper address at which notices may be legally served to them and to which all

correspondenceinconnectionwiththeirBidsandtheContractistobesent.

22.6. BiddersshouldretainacopyoftheBiddingDocumentsastheirfilecopy.

23. Sealing and Marking of Bid

23.1. TheBidshallbeseparatedintotwoparts;the“Technical” andthe“Financial”.

23.2. TheBidshallbecomprisingrequireddocumentsincludingSchedulesandFormsas

statedinthisBiddingDocumentshallbemarkedandinsertedinseparateenvelopes.

These three envelopes shall be inserted within a larger envelope suitably marked

andaddressedasperthebelowSub-Clauses.

23.3. TheinnerandouterenvelopesshallbeaddressedtoAsst Manager CS & HR, Gate #

2, Sundar Industrial Estate, Sundar Road, Lahore; bear the Bid Name and Bid

Opening Date; provide a warning “not to open before the time and date of Bid

opening”.

23.4. The Bid shall be delivered in person or sent by registered mail at the address as

mentionedabove.

23.5. Inadditiontotheidentificationsrequired,theinnerenvelopeshallindicatethename

and address of the Bidder to enable the Bid to be returned unopened in case it is

declared“Late”.

23.6. Iftheouterenvelopeisnotsealedandmarkedasabove,theProcuringAgencywill

assumenoresponsibilityforthemisplacementorprematureopeningoftheBid.


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24. Deadline for Submission of Bid

24.1. BidsmustbesubmittedbytheBidderattheaddressunderITBClause23.3,notlater

thanthetimeanddatestipulatedinthisBiddingDocument.

24.2. TheBiddersshallbearall theexpenses incurredinpreparationanddeliveryof the

Bid.

24.3. Where delivery of a Bid is by Mail and the Bidder wishes to receive an

acknowledgment of receipt of such Bid, he shall make a request for such

acknowledgmentinaseparateletterattachedtobutnotinsertedwithinthesealed

Bidpackage.

24.4. Uponaseparatewrittenrequest,acknowledgmentofreceiptofBidswillbeprovided

tothosemakingdeliveryinpersonorbymessenger.

24.5. BidssubmittedthroughTelegraph,Telex,FaxorE-mailshallnotbeconsidered.

24.6. The Procuring Agency may at its discretion, extend the deadline for submission of

Bids by issuing an Addendum through the PPRA website and on newspapers (if

deemednecessary).

25. Late Bids

25.1. AnyBidreceivedbytheProcuringAgencyafterthedeadlineforsubmissionofBids

willbereturnedunopenedtosuchBidderandtheBidwillbeconsideredrejected.

25.2. Delaysinthemail,delaysofpersonintransitordeliveryofaBidtothewrongoffice

shallnotbeacceptedasanexcuseforfailuretodeliveraBidattheproperplaceand

time.ItshallbetheBidder’sresponsibilitytodeterminethemannerinwhichtimely

deliveryofhisBidwillbeaccomplishedeitherinperson,bymessengerorbymail.

26. Modification, Substitution and Withdrawal of Bids

26.1. Any Bidder may modify, substitute or withdraw his Bid after Bid submission

provided that modification, substitution or written notice of the withdrawal is

receivedbytheProcuringAgencypriortothedeadlineforsubmissionofBids.

26.2. Themodification,substitutionornoticeforwithdrawalofanyBidshallbeprepared,

sealed,markedanddeliveredinaccordancewiththeprovisionsunderITBClause23

withouterandinnerenvelopesadditionallymarked“Modification”,“Substitution”

or“Withdrawal”,asappropriate.

26.3. WithdrawalofaBidduringtheintervalbetweendeadlineforsubmissionofBidsand

expiration of the period of Bid validity specified in the Form of Bid may result in

forfeitureoftheBidSecurity.

THE BIDDING PROCEDURE

27. Single Stage Two Envelopes Bidding Procedure


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27.1. The bid shall comprise a single package containing two separate envelopes. Each

envelopeshallcontainseparatelythefinancialproposalandthetechnicalproposal;

27.2. Theenvelopesshallbemarkedas“Technical Proposal”and“Financial Proposal”

inboldandlegibleletterstoavoidconfusion;

27.3. Initially,onlytheenvelopemarked“Technical Proposal”shallbeopened;

27.4. The envelope marked as “Financial Proposal” shall be retained in the custody of

ProcuringAgencywithoutbeingopened;

27.5. TheProcuringAgencyshallevaluatethetechnicalproposal,withoutreferencetothe

priceandrejectanyproposalwhichdonotconformtothespecifiedrequirements;

27.6. During the technical evaluation no amendments in the technical proposal shall be

permitted;

27.7. Thefinancialproposalsofbidsshallbeopenedpubliclyatatime,dateandvenueto

beannouncedandcommunicatedtotheBiddersinadvance.

BID OPENING AND EVALUATION

28. Bid Opening

28.1. A committeeconsisting of nominatedmembers of theProcuringAgencyshallopen

theBidsinthepresenceofBidders’representativeswhochoosetoattendatthetime,

dateandlocationstipulatedinthisBiddingDocument.

28.2. The Bidders’ representatives who are present, shall sign the Attendance Sheet /

RegisterevidencingtheirAttendance.

28.3. The Bidder’s name, bid prices, unit rates, any discount, Bid Modifications,

Substitutions and Withdrawals; the presence or absence of Bid Security and such

otherdetailsastheProcuringAgencywillbeannouncedbylatterattheBidOpening.

28.4. AnyBidPriceorDiscountwhichisnotreadoutandrecordedatBidopeningdueto

any reservations as stated within this Bidding Document will not be taken into

accountintheevaluationofBid.

28.5. Discounts offered for lesser period than the Bidvalidity shall not be considered in

evaluation.

29. Clarification of Bids

During evaluation of the bids, the Procuring Agency may; at its discretion, ask the

Bidder for a clarification of its bid. The request for clarification and the response

shallbeinwriting,andnochangeinthepricesorsubstanceofBidlikeindicationor

re-indicationofservices/facilitiesetc.shallbesought,offered,orpermitted.

30. Examination of Bids & Determination of Responsiveness

Prior to detailed evaluation of the Bids, pursuant to the eligibility / qualifications

criteria,theProcuringAgencywillexaminetheBidstoverify:


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a) TheBidiscompleteanddoesnotdeviatefromthescope.

b) ThattheBiddoesnotcontainanycomputationalerrors.

c) Therequiredsuretieshavebeenfurnished.

d) Thedocumentshavebeenproperlysigned.

e) TheBidisvalidtillrequiredperiod.

f) Completionperiodofferediswithinspecifiedlimits.

g) TheBidderiseligibletoBidandpossessestherequisiteexperience.

h) TheBiddoesnotdeviatefrombasictechnicalrequirementsandtheBidsare

generallyinorder.

i) Furthermore,aBidislikelynottobeconsidered,if:

i. Itisunsignedoritsvalidityislessthanspecified.

ii. It is submitted for an incomplete or partial scope or if it exceeds the

scopeofwork.

iii. Itindicatescompletionperiodlongerthanthespecified.

iv. Itindicatesthattheamountoftaxesand/orotherapplicabledutiesare

notincluded.

j) ABidwillstrictlynotbeconsidered,if:

i. ItisnotaccompaniedwiththeBidSecurityoritissubmittedbyaBidder

whohasparticipatedinmorethanoneBid.

ii. IthasbeenreceivedafterthedeadlineforsubmissionofBids.

iii. IthasbeensubmittedthroughFax,Telex,TelegramorEmail.

iv. It indicates that the prices quoted are not firm during currency of the

ContractwhereastheBiddersarerequiredtoquotefixedprice(s).

v. TheBidderrefusestoacceptarithmeticcorrections.

vi. The Technical and / or Financial Bids are materially and substantially

differentfromtheconditions/ScopeofWorkandotherrequirementsof

theBiddingDocument.

k) A materialdeviationorreservation isonewhichaffects inanysubstantial

waytothescope,qualityorperformanceoftheworkssuchasbelow:

i. Which limits in any substantial way, inconsistent with the Bidding

Document,theProcuringAgency'sortheBidder’sobligationsunderthe

Contract; or whose rectification / adoption would affect unfairly the

competitive position of other Bidders presenting substantially

responsiveBids.

ii. TheProcuringAgency’sdeterminationofaBid’sresponsivenesswillbe

based on contents of the Bid itself without recourse to extrinsic

evidence.

iii. A Biddeterminedas substantiallynon-responsive, will berejected and

willnotbesubsequentlymaderesponsivebytheBidderbycorrectionof

thenon-conformity.

iv. Anyminorinformalityornon-conformityorirregularityinaBidwhich

doesnotconstituteamaterialdeviationmaybewaivedbytheProcuring


15

Agency, provided such waiver does not prejudice or affect the relative

rankingofanyBidder.

31. Extension of Period Validity

In exceptional circumstances prior to expiry of original Bid validity period, the

Procuring Agency may request the Bidders to extend the period of validity for a

specified additional period which shall in no case be more than the original Bid

validity period. The request and responses there to shall be made in writing. A

Bidder may refuse the request without forfeiture of his Bid Security. A Bidder

agreeingtotherequestwillberequiredtoextendthevalidityofhisBidSecurityfor

the period of extension; in that case, the Procuring Agency will be obligated to

compensatetheBiddersuponsubstantiationfortheirincreaseincosts(ifitisafixed

priceBid).

32. Correction of Errors

Arithmeticalerrorswillberectifiedifthereisadiscrepancybetweentheunitprice

andtotalpricethat isobtainedbymultiplyingtheunitpriceandquantity.Theunit

price shall prevail and total price shall be corrected. If there is a discrepancy

between the words and figures, the amount in words shall prevail. If there is a

discrepancybetweenthetotalBidpriceenteredinFormofBidandthetotalshown

in Price Schedule, the amount stated in the Form of Bid will be corrected by the

ProcuringAgencyinaccordancewiththePriceSchedule.

33. Evaluation of Bids

Bid will be scrutinized as per the conditions of Evaluation Criteria of this Bidding

Document through Least Cost Based Selection, the successful Lowest Evaluated

BiddershallbeawardedtheContract.

34. Evaluation Criteria

ForthepurposesofdeterminingtheLowestEvaluatedBid,factorsotherthanprice

such as previous performances, previous experience, facilities, financial soundness

and such other details as the Procuring Agency at its discretion, may consider

appropriateshallbetakenintoconsiderationandtheseshouldbeavailablewiththe

bidder. The following evaluation factors / criteria will be employed on Technical

Proposals.

a) The bids conforming to the requirements and pre-requisite conditions

indicated in Scope of Work and evaluation criteria shall be considered for

financialevaluation.

b) The technical evaluation of bids will be carried out as per below Evaluation

Criteria.

c) The bid must comply with the technical specifications and scope of work

provided in the bidding document, procured in person from the procuring

agency as well as advertised document and must quote every single item in


16

completepackage(s).Incompleteofferwillstraightawayberejected.

d) Submissionofvalidlegallyenforceableauthorizationletter.

e) TheProcuringAgencyhastherighttoinspectthepremisesofbiddertoensure

theservices.

f) AnundertakingfrombidderonStampPaperRs.100/-statingthattheirfirmis

not blacklisted by any of the Federal and Provincial Government or

organizations of the State / Central Government in Pakistan or any relevant

department/authorityofSaudiGovernment..

g) TheofferwillbeconsideredasresponsiveifitfullymeetstheBidRequirement

andScopeofWork.TheofferwhichwillnotbeasperrequirementofBidand

ScopeofWorkistobedeclaredasnon-responsive.Theofferwhichcontainsthe

minor deviations from the Scope of Work and the deviations would not have

any kind of effect on the quality of services will be declared as substantially

responsive,thisneedtobedeterminedbytheTechnicalEvaluationCommittee.

TheofferswhicharedeclaredasResponsiveandSubstantiallyResponsivewill

beconsideredasequivalentfortheonwardproceedingsofBid.

h) Biddersarerequiredtosubmittheinformationinfollowingformatalongwith

documentaryevidenceasunder.


17

BASIC INFORMATION

Sr Particulars

1.Name of the Company

2.

Contact Person

Name

CNIC

ContactNumber

Email

3.

Contact Person

Name

CNIC

ContactNumber

Email

4.

Bid Signing Authority

Name

CNIC

Address

ContactNumber

Email

PowerofAttorney (PleaseAttach)

5.

Registration Details

NTN

STRN

Bank Account

Details


18

EVALUATION CRITERIA

TheFinancialBidofonlythoseBidderswillbeopenedwhoqualifythefollowingEvaluation

Criteria against the Bid. The Financial Bidof disqualified / non-compliant Bidders,will be

returnedunopened.

Technical Evaluation Criteria

S. No.

Descriptions Total Points

Categorized

Points

Remarks (Attachment of relevant evidence in each case is mandatory. In case of non-compliance no mark will be awarded)

1 Experience 30

Above 10 years experience of providing life services.

10 Documentary proof (copies of

contract or work order or

contact details of clients)

should be furnished.

7 to 10 years or above experience of providing life services.

5

Providing life services to at least 5 major companies

10

Providing life services to less than 5 major companies

0

Providing life services in at least 5 major cities of the province.

10

Providing life services in less than 5 major cities of the province.

0

2 Financial Capability 20

Annual turnover should be greater than 100 million

20 Financial audit report done by registered auditing firm

If less than 100 million but greater than 50 million

15


10


5

If less than 10 million 3

3 Company


19

Offices in all Provinces including Capital territory and AJ&K. If fulfils the complete description.

10 Company profile showing the complete list of offices with

addresses and contact details.

Or complete list of offices with addresses and contact details, on company letter

If only in four Provinces 7

If only in three Provinces 3

If less than Three 0 head with sign and stamp by

authorities 4 Banks on panel, if more than 10 5

If more than 5 3

If 2 and above 1

If only 1 or none 0

5 Insured individuals if more than 200,000

10 on company letter head with sign and stamp by authorities

If more than 150,000 7

If more than 100,000 3

If less than 100,000 0

6 Life staff 10

Total number of Employees held with the company in total. 100 or above

10 on company letter head with sign and stamp by authorities

From 75 to 99 7

From 50 to 74 5

From 25 – 49 3

7 Quality Management

Doctors working with company, if ten or more

10

If five or more 7 Details on company letter head with sign and stamp by authorities If three 5

If less than three 0

24 hour help line 5 Details on company letter head with sign and stamp by authorities. Less than 24 hours 0


20

Total Points Awarded (100)

35. Award Criteria

TheContractwillbeawardedtotechnicallyresponsivebidwithlowestevaluatedcost.

36. Announcement of Evaluation Report

The Procuring Agency shall announce the results of Bid Evaluation Report giving

justification for acceptance or rejection of bids at least ten (10) days prior to the

awardoftheContract.

37. Right to Reject all Bids

The Procuring Agency may reject all Bids or Proposals at any time prior to the

acceptanceofaBidorProposal.NonegotiationswiththeLowestBidderoranyother

Biddershallbepermitted.

38. Notification of Award

PriortoexpirationoftheperiodofBidvalidityprescribedbytheProcuringAgency,

theProcuringAgencywillnotifythesuccessfulBidderinwriting(througha“Letter

of Acceptance” or similar means) that his Bid has been accepted. The successful

BidderwillstarttheexecutionimmediatelyaspertheContract.

a) Letter of Acceptance and its acceptance by the Bidder will constitute the

formationofContract,bindingtheProcuringAgencyandBiddertillsigningof

theformalContract.

b) Upon furnishing of a Performance Guarantee by the successful Bidder, the

Procuring Agency will promptly notify the other Bidders that their Bids have

beenunsuccessfulandreturntheirBidSecurities.

39. Sufficiency of Bid

EachBiddershallsatisfyhimselfbeforeBiddingastothecorrectnessandsufficiency

ofhisBidandoftherates&pricesenteredinthePriceSchedule.Exceptinsofarasit

is otherwise expressly provided in the Contract; the rates & prices entered in the

Price Schedule shall cover all his obligations under the Contract and all matters /

thingsnecessaryfortheservicesandthepropercompletionofworks.

40. Performance Guarantee

The successful Bidder shall furnish to the Procuring Agency, a Performance

Guarantee in the form and the amount stipulated in the Schedule of Performance


21

Guaranteewithinaperiodofthirty(30)daysafterthereceiptofLetterofAcceptance

ortheBidSecuritymayalsobeconvertedintothePerformanceGuarantee.

41. Signing of Contract

44.1. Within fifteen (15) days from the date of furnishing of acceptable Performance

Guarantee under the conditions of Contract; the Procuring Agency will send to the

successfulBiddertheFormofContractprovidedintheBiddingDocumentdulyfilled

inandincorporatingallContractsbetweenthepartiesforsigning&returnittothe

ProcuringAgency.

44.2. TheformalContractbetweentheProcuringAgencyandthesuccessfulBiddershall

beexecutedwithin fifteen(15)daysof thereceipt ofsuchFormofContractbythe

successfulBidderfromtheProcuringAgency.

42. General Performance of the Bidders

TheProcuringAgencyreservestherightatthetimeofawardofContract,toincrease

or decrease the number of persons to be insured specified in the Price Schedule

withoutanychangeintheunitpriceorotherterms&conditions.

43. Instructions not Part of Contract

The Bid shall be prepared and submitted in accordance with these instructions,

which are provided to assist the Bidders in preparing their Bids and do not

constitutethepartofContract.

44. Local Conditions

TheBiddermustverifyandsupplementbyhisowninvestigationfortheinformation

aboutsiteandlocalconditions.

45. Additional Contract Documents

The documents which will be included in the Contract are listed in the Form of

ContractsetoutintheBiddingDocument.

46. Process to be Confidential

49.1. NoBiddershallcontacttheProcuringAgencyonanymatterrelatingtoitsBid,from

thetimeofBidopeningtothetimetheContractisawarded.

49.2. Any effort by a Bidder to influence the Procuring Agency in Bid comparison and

selectionorContractawarddecisionsmayresult inrejectionorcancellationof the

Bid.

47. Re-Bidding

IftheProcuringAgencyrejectsallbidsinpursuanttoITBClause40,itmaycallfora

re-bidding or if deems necessary and appropriate the Procuring Agency may seek

anyalternativemethodsofprocurement.


22

DATA SHEET

1. Name and Address of the Procuring Agency

Board of Management Sundar Industrial Estate, Gate #2, Sundar Industrial Estate,

SundarRoad,Lahore.

2. Name of the Project

Group Life Insurance of BOM-SIE Employees for the period of one year (extendable with

mutualconsent).

3. Time Limit for Clarification

TheBiddermayrequestclarificationof theBiddingDocument inwritten,until the

Bidopeningdate.

4. Period of Bid Validity

Ninety(90)daysfromthedateofBidopening.

5. Name and Number of the Contact Person

Mr.MuhammadZohaib(Asst.CS)0320-5400519.

6. Deadline for Submission of Bids

October05,2017onorbefore10:30p.m.

7. Venue, Time and Date of Bid Opening

ConferenceRoom,BOM-SIEOffice,Gate#2, Sundar IndustrialEstate,Sundar Road,

Lahoreat12:15p.m.onOctober05,2017.

8. Standard Form and amount of Performance Guarantee

Tenpercent(10%)PerformanceGuaranteeoftheprojectcost.

9. Time for Completion

All the work shall be completed within ten (10) days from the date of Contract

AwardorspecifiedwithinContract.

10. Estimated Cost

EstimatedCostoftheprojectisPKR210,000thatshallserveasbasisofcalculating

BidSecurity.

11. Responsiveness of Bids

ResponsivenessofBidsshallbeascertainedasperInstructiontoBiddersaswellas

theconditionsbelow:

a) TheBidisvalidtilltherequiredperiod.

b) TheBidpricesarefirmduringcurrencyofContract.

c) Completionperiodofferediswithinspecifiedlimits.

d) TheBidderiseligibletoBidandpossessestherequisiteexperience.


23

e) TheBiddoesnotdeviatefromBasicRequirements.

f) TheBidsaregenerallyinorder.

12. Documents forming the Contract listed in the Order of Priority:

a) Contract.

b) DataSheet.

c) LetterofAcceptance.

d) Addenda(ifany).

e) GeneralConditionsofContract(ifany).

f) SpecialConditionsofContract(ifany).

g) ScopeofWork(ifany).

h) SchedulestoBid.

13. Penalty Fee for Late Completion

If the Bidder is unable to deliver the required services as per Scope of Work for

reasons other than permissible in the Conditions of Contract, a Penalty Fee Rs

1,000/-perdaywillbechargedtillthecompletiondate.

14. Currency

PaymentofContractPriceshallbeinPKR.


24

GENERAL CONDITIONS OF CONTRACT

1. Definition

“Bid”meansaBidoranoffer,inresponsetoaninvitation,byaperson,consultant,

firm,companyoranorganizationexpressinghiswillingnesstoundertakeaspecified

taskataprice.

“Bidding Documents” means a document or a set of documents prescribing the

quantity,quality,characteristics,conditionsandproceduresofthetransactionsprior

totheactualprocurementandbasedonwhichBidderspreparetheirBids.

“Bidding Process”meanstheprocurementprocedureunderwhichsealedBidsare

invited,received,opened,examinedandevaluatedforawardingaContract.

“Bid Security”meansthebankguaranteeorother formofsecuritysubmittedbya

BiddertogetherwithaBidtosecuretheobligationsoftheBidderparticipatingina

Biddingproceedings.

“Commencement Date” means the date mentioned within the Contract when it

comesintoeffectoranyotherdateagreedbetweentheParties.

“Contract” means the agreement proposed to be entered between the procuring

agencyandthesuccessfulBidder.

“Contractor” means a person, firm, company or an organization who or which

undertakestosupplygoods,servicesorworksandincludesaconsultant.

“Cost” means all expenditure properly incurred (or to be incurred) by the

Contractor,whetheronorofftheSiteincludingoverheadsandsimilarcharges.

“Country”meanstheIslamicRepublicofPakistan.

“Force Majeure” means an event or circumstance which makes performance of a

Party’s obligations illegal or impracticable and which is beyond that Party’s

reasonablecontrol.

“Party”meanseithertheProcuringAgencyortheContractor.

“Performance Guarantee” means the bank guarantee or other form of security

submittedbytheContractortosecureobligationsundertheContractinaccordance

withtherequirementintheBiddingDocument.

“Procuring Agency”meansBoardofManagementSundarIndustrialEstate.

“Services”meansanyobjectofprocurementotherthangoodsorworks.

“Scope of Work” means the Procuring Agency’s requirements mentioned in this

document.

“Time for Completion”meansthetimeforcompletingtheWorksasstated inthis

documentsincetheCommencementDate.


25

“Works” means any or all the works whether Consultancy. Supply, Installation,

Construction etc and design (if any) to be performed by the Contractor including

temporaryworksandanyvariationthereof.

“Variation”meansachangetotheScopeofWorkand/orDrawings(ifany)whichis

instructedbytheProcuringAgency.

2. General Provision

a) Interpretations

Words importing persons or parties shall include firms and organizations.

Words importing singular or one gender shall include plural or the other

genderwherethecontextrequires.

b) Priority of Documents

ThedocumentsformingtheContractaretobetakenasmutuallyexplanatoryof

one another. If an ambiguity or discrepancy is found in the documents, the

priorityofthedocumentsshallbeinaccordancewiththeorderaslistedinData

Sheet.

c) Law

ThelawoftheContractistherelevantlawofthecountry.

d) Statutory Obligations

The Contractor shall comply with the laws of the country and shall give all

notices,payallfees&otherchargesinrespectofworks.

3. The Procuring Agency

a) Procuring Agency’s Instructions

TheContractorshallcomplywithallinstructionsgivenbytheProcuringAgency

inrespectofworksincludingthesuspensionofallorpartofworks.

b) Approvals

NoapprovalorconsentorabsenceofcommentbytheProcuringAgencyshall

affecttheContractor’sobligations.

4. Procuring Agency’s Representatives

a) Authorized Person

One of the Procuring Agency’s personnel shall have authority to act for him.

This authorized person is stated in this Bidding Document, or as otherwise

notifiedbytheProcuringAgencytotheContractorfromtimetotime.


26

b) Procuring Agency’s Representative

ThenameandaddressofProcuringAgency’sRepresentativeshallbeprovided

totheContractorfromtimetotime.However,theContractorshallbenotified

by the Procuring Agency, the delegated duties and authority before the

commencementofworks.

5. The Contractor

a) General Obligations

TheContractorshallcarryouttheworksproperlyandinaccordancewiththe

Contract.

b) Contractor’s Representative

TheContractorshallsubmittotheProcuringAgencyforconsent,thenameand

particulars of the person authorized to receive instructions on behalf of the

Contractor.

c) Subcontracting

TheContractorshallnotSubcontractthewholeofworksoranypartofworks

withouttheconsentoftheProcuringAgency.

d) Performance Guarantee

TheContractorshallfurnishtotheProcuringAgencywithinten(10)daysafter

receiptofLetterofAcceptance,aPerformanceGuaranteeoftenpercent(10%)

in the form of Bank Draft or Bank Guarantee for the amount and validity

specifiedintheBiddingDocument.

6. Force Majeure

NotwithstandingtheprovisionsofGCCClauses22,23,and24,thecontractor

shall not be liable for forfeiture of its performance security, liquidated

damages, or termination for default if and to the extent that its delay in

performanceorotherfailuretoperformitsobligationsundertheContractis

theresultofaneventofForceMajeure.

For purposes of this clause, “Force Majeure” means an event beyond the

control of the Supplier and not involving the Supplier’s fault or negligence

andnotforeseeable.Sucheventsmayinclude,butarenotrestrictedto,acts

oftheProcuringAgency initssovereigncapacity,warsorrevolutions,fires,

floods,epidemics,quarantinerestrictions,andfreightembargoes.

IfaForceMajeuresituationarises, the Contractorshallpromptlynotify the

ProcuringAgencyinwritingofsuchconditionandthecausethereof.Unless

otherwisedirectedbytheProcuringAgency inwriting, theContractorshall

continuetoperformitsobligationsundertheContractasfarasisreasonably

practical, and shall seek all reasonable alternative means for performance

notpreventedbytheForceMajeureevent.


27

7. Procuring Agency’s Risks

TheProcuringAgency’sRisksare:

a) War,Hostilities(whetherwarbedeclaredornot),InvasionandActofForeign

Enemies,withintheCountry.

b) Rebellion, Terrorism, Revolution, Insurrection, Military or Usurped Power or

CivilWar,withinthecountry.

c) Riot,CommotionorDisorderbypersonsotherthantheContractor’spersonnel

andotheremployeesincludingthepersonnelandemployeesofSubcontractors

affectingthesiteand/ortheworks.

d) PressurewavescausedbyAircraftorotheraerialdevicestravellingatsonicor

supersonicspeeds.

e) UseoroccupationbytheProcuringAgencyofanypartoftheworksexceptas

maybespecifiedintheContract.

f) Design of any part of the works by the Procuring Agency’s personnel or by

othersforwhomtheProcuringAgencyisresponsible.

g) Physicalobstructionsorphysicalconditionsotherthantheclimaticconditions

encounteredonthesiteduringthe performanceofworks,whichobstructions

or conditions for which the Contractor immediately notified the Procuring

Agencythroughwrittenletter.

8. Variations and Claims

a) Right to Vary

TheProcuringAgencymayinstructVariations.

b) Valuation of Variations

Variationsshallbevaluedata lumpsumpriceagreedbetweentheParties,or

where appropriate, at rates in the Contract, or in the absence of appropriate

rates,theratesintheContractshallbeusedasthebasisforvaluation,orfailing

which at appropriate new rates, as may be agreed or which the Procuring

Agencyconsidersappropriate.

c) Early Warning

The Contractor shall notify the Procuring Agency in writing as soon as he is

awareofanycircumstancewhichmaydelayordisrupttheworks,orwhichmay

giverisetoaclaimforadditionalpayment.TotheextentthattheContractor’s

failure to notify results to the Procuring Agency being unable to keep all

relevantrecordsornottakingstepstominimizeanyDelay,Disruption,orCost,

or the valueofanyVariation, the Contractor’sentitlement toextension to the

timeforcompletionoradditionalpaymentshallbereduced/rejected.

d) Valuation of Claims

IftheContractorincurscostasaresultofanyoftheProcuringAgency’srisks,

theContractorshallbeentitledtotheamountofsuchcost.Ifasaresultofany

ProcuringAgency’srisk,itisnecessarytochangetheworks;thisshallbedealt

withasaVariationsubjecttoContractor’snotificationforintentionofclaimto


28

theProcuringAgencywithinfifteen(15)daysoftheoccurrenceofcause.

e) Variation and Claim Procedure

TheContractorshallsubmit totheProcuringAgencyan itemizeddetailof the

valueofvariationsandclaimswithin fifteen(15) daysof the instructionorof

the event giving rise to the claim. The Procuring Agency shall check and if

possible agree to the value. In the absence of Contract, the Procuring Agency

shalldeterminethevalue.

9. Contract Price and Payment

8.1. The Insurer shall be providing all necessary supporting documents along with

invoice. The insurer shall submit an Application for Payment of Premium to BOM-

SIE.

8.2. The Application for payment shall be accompanied by such invoices, receipts or

otherdocumentaryevidenceastheInsurermayrequire;statetheamountclaimed;

andsetforthindetail.

a. In the order of the price schedule, particulars of the Services and

subsequenttotheperiodcoveredbythelastproceedingPayment;ifany

b. BOM-SIEshallpaythepremiumverifiedwithinthirty(30)daysinPAK

Rupees,throughchequeaftercompletionofthetask.

10. Default

a) Default by Contractor

If the Contractor abandons the works, refuses or fails to comply with a valid

instruction of the Procuring Agency or fails to proceed expeditiously and

withoutdelay,oris,despiteawrittencomplaint,inbreachoftheContract,the

ProcuringAgencymaygivenoticereferringtothisSub-Clauseandstatingthe

default.

If the Contractor has not taken all practicable steps to remedy the default

within fourteen days after receipt of the Procuring Agency’s notice, the

ProcuringAgencymaybyasecondnoticegivenwithinafurtherfourteendays,

terminatetheContract.

b) Default by Procuring Agency

If the Procuring Agency fails to pay in accordance with the Contract, or is,

despiteawrittencomplaint,inbreachoftheContract,theContractormaygive

noticereferringtothisSub-ClauseandstatingtheDefault.Ifthedefault isnot

remedied within 24 hours after the Procuring Agency’s receipt of this notice,

theContractormaysuspendtheexecutionofallorpartsoftheWorks.

If the default is not remedied within twenty-eight days after the Procuring

Agency’s receipt of the Contractor’s notice, the Contractor may by a second

notice given within a further twenty-one days, terminate the Contract. The

ContractorshallthendemobilizefromtheSite.


29

c) Insolvency

IfaPartyisdeclaredinsolventunderanyapplicablelaw,theotherPartymayby

notice terminate the Contract immediately. The Contractor shall then

demobilize from the Site leaving behind, in the case of the Contractor’s

insolvency,anyContractor’s Equipment which theProcuringAgency instructs

inthenoticeistobeusedforthecompletionoftheWorks.

d) Payment upon Termination

Upon termination, the Contractor shall be entitled to payment of the unpaid

balance of value of the works executed and of the materials reasonably

deliveredtotheSite,adjustedbythefollowing:

i. AnysumstowhichtheContractorisentitledunderSub-Clause10d.

ii. AnysumstowhichtheProcuringAgencyisentitled.

iii. Any penalty fee payable due to late completion of project not subject to

anyotherprovisionsandexemptionsprovidedwithintheContract.

iv. IftheProcuringAgencyhasterminatedunderSub-Clause12aor12c,the

ProcuringAgencyshallbeentitledtoasumequivalentto20%ofthevalue

ofpartsofworksnotexecutedatthedateoftermination.

v. IftheContractorhasterminatedunderSub-Clause12bortheContractor

shall be entitled to the cost of his demobilization together with a sum

equivalentto10%ofthevalueofpartsofworksnotexecutedatthedate

oftermination.

vi. Thenetbalancedueshallbepaidorrepaidwithinninety(90)daysofthe

noticeoftermination.

11. Resolution of Disputes

a) Procuring Agency’s Decision

TheProcuringAgencyandtheSuppliershallmakeeveryeffortto

resolveamicablybydirectinformalnegotiationanydisagreementor

disputearisingbetweenthemunderorinconnectionwiththeContract.

If,afterthirty(30)daysfromthecommencementofsuchinformal

negotiations,theProcuringAgencyandtheSupplierhavebeenunable

toresolveamicablyaContractdispute,eitherpartymayrequirethat

thedisputebereferredtotheArbitratorforresolutionthrougharbitration.

Incaseofanydisputeconcerningtheinterpretationand/orapplication

ofthisContractshallbesettledthrougharbitration.

[Fullname&addressofthearbitrator]

orhisnomineeshallactassolearbitrator.Thedecisionstakenand/or

awardmadebythesolearbitratorshallbefinalandbindingontheParties

b) Notice of Dissatisfaction

If a Party is dissatisfied with the decision of the Procuring Agency or if no


30

decisionisgivenwithinthetimesetoutinSub-Clause15b,thePartymaygive

noticeofdissatisfactionreferringtothisSub-Clausewithinfifteen(15)daysof

receipt of the decision or expiry of the time for the decision. If no notice of

dissatisfactionisgivenwithinthespecifiedtime,thedecisionshallbefinaland

bindingonthe Parties. Ifnoticeofdissatisfaction isgivenwithinthe specified

time, the decision shall be binding on the Parties who shall give effect to it

withoutdelayunlessanduntilthedecisionoftheProcuringAgency isrevised

byanArbitrator.

c) Arbitration :

A dispute which has been the subject of a notice of dissatisfaction shall be

finallysettledasperprovisionsofArbitrationAct1940(ActNo.Xof1940)and

Rules made thereunder and any statutory modifications thereto. Any hearing

shall be held at the place specified in this Bidding Document and in language

specifiedinDataSheet.

12. Blacklisting

ThefollowingshallresultinBlacklistingofContractors,individuallyorcollectivelyas

partofconsortium:

a) Conviction for Fraud, Corruption, Criminal Misappropriation, Theft, Forgery,

BriberyoranyotherCriminalOffence;

b) InvolvementinCorruptandFraudulentpracticeswhileobtainingorattempting

toobtaintheContract;

c) Final decision by a Court or Tribunal of competent jurisdiction that the

Contractorisguiltyoftaxevasion;

d) Willfulfailuretoperforminaccordancewiththetermsofoneormorethanone

Contract;

e) Failure to remedy underperforming Contracts, as identified by the Procuring

Agency,whereunderperformingisduetothefaultoftheContractor.


31

SPECIAL CONDITIONS OF CONTRACT

SpecialConditionsofContractshallbeconcludedbetweentheProcuringAgencyandthe

successfulbidderasperspecificrequirementofthespecificProduct.Incasewherethere

isaconflictbetweenthegeneralconditionsof thecontractandthespecialconditionsof

contract,thespecialconditionofcontractshallprevail.

1. EverypageofthisBiddingDocumentshouldbesignedandsealedbytheBidder.

2. All/anytermsandconditionsnotspecifiedhereshallbedealtregardingthepertinent

PunjabProcurementRules.

3. TaxwillbedeductedattherateprescribedundertheTaxLawsofthecountryfromall

paymentsfortheservices;andiftheContractorisexemptedfromanyspecifictaxthen

itisrequestedtoprovidetherelevantdocumentswiththeproposal.

4. Technical Evaluation carried out by the Committee formulated by Procuring Agency,

shallbefinal.


32

FORM OF BID SECURITY

(BANK GUARANTEE)

GuaranteeNo_____________________

ExecutedOn______________________

Name of Guarantor (Bank) with Address:

_________________________________________________________ Name of Principal (Bidder) with

address:_________________________________________________________PenalSumofSecurity(express

in words and figures): ___________________________________________ Bid Reference No:

___________________________DateofBid:_________________________________________

KNOWALLMENBYTHESEPRESENT,thatinpursuanceofthetermsoftheBidandatthe

requestof thesaidPrincipal, we the Guarantorabove-namedareheldand firmlybound

unto the __________________________________________________, (hereinafter called The “Procuring

Agency”) in the sum stated above, for the payment of which sum well and truly to be

made,webindourselves,ourheirs,executors,administratorsandsuccessors,jointlyand

severally,firmlybythesepresents.

THECONDITIONOFTHISOBLIGATIONISSUCH,thatwhereasthePrincipalhassubmitted

the accompanying Bid numbered dated as above for ________________________________________

(ParticularsofBid)tothesaidProcuringAgency.

AND

WHEREAS,theProcuringAgencyhasrequiredasaconditionforconsideringsaidBidthat

the Principal furnish a Bid Security in the above said sum to the Procuring Agency,

conditionedasunder:

1. ThattheBidSecurityshallremainvalidforaperiodofthirty(30)daysbeyondthe

periodofvalidityoftheBid;

2. Thatintheeventof;

a) ThePrincipalwithdrawshisBidduringtheperiodofvalidityofBid.

b) FailureofthesuccessfulBidderto:

FurnishtherequiredPerformanceGuarantee.

SigntheproposedContract.

Then the entire sum be paid immediately to the said Procuring Agency for delayed

completionandnotaspenaltyforthesuccessfulBidder’sfailuretoperform.


33

NOWTHEREFORE,ifthesuccessfulBiddershall,withintheperiodspecifiedtherefor,on

theprescribedformpresentedtohimforsignatureenterintoaformalContractwiththe

said Procuring Agency in accordance with his Bid as accepted and furnish within the

allotted time of his being requested to do so, a Performance Guarantee with good and

sufficient surety , as may be required, upon the form prescribed by the said Procuring

Agency for the faithful performanceand proper fulfilment of thesaidContract or in the

eventofwithdrawalofthesaidBidwithinthetimespecifiedthenthisobligationshallbe

voidandofnoeffect,butotherwisetoremaininfullforceandeffect.

PROVIDEDTHATtheGuarantorshallforthwithpaytotheProcuringAgencythesaidsum

stated above upon first written demand of the Procuring Agency without cavil or

argument and without requiring the Procuring Agency to prove or to show grounds or

reasons for such demand notice of which shall be sent by the Procuring Agency by

registeredpostdulyaddressedtotheGuarantoratitsaddressgivenabove.

PROVIDEDALSOTHATtheProcuringAgencyshallbethesoleandfinaljudgefordeciding

whether the Principal has duly performed his obligations to sign the Contract and to

furnish the requisite Performance Guarantee within the time stated above, or has

defaultedinfulfillingsaidrequirementsandtheGuarantorshallpaywithoutobjectionthe

sum stated above upon first written demand from the Procuring Agency forthwith and

withoutanyreferencetothePrincipaloranyotherperson.

INWITNESSWHEREOF,theaboveboundedGuarantorhasexecutedtheinstrumentunder

its seal on the date indicated above, the name and seal of the Guarantor being hereto

affixed and these presents duly signed by its undersigned representative pursuant to

authorityofitsgoverningbody.

Guarantor(Bank)_________________________

____________________________ _______________________________

Witness 1 Witness 2 1. Name: 1.Name:2. Title: 2.Title:


34

FORM OF PERFORMANCE GUARANTEE

(OnNonJudicialStampPaperoftheGovernmentofPakistanofappropriatevalue)

To: Asst. Manager CS & HR

Board of Management

Sundar Industrial Estate

GuaranteeNo:_____________________DateofIssue:______________________

DateofExpiry:____________________AmountSecured:__________________

WHEREAS __________________________________________________ (hereinafter called “the

Contractor”) has undertaken in pursuance of Contract to execute

______________________________

____________________________________________________________(hereinaftercalled“theContract”).

ANDWHEREASithasbeenstipulatedinthesaidContractthattheContractorshallfurnish

aBankGuaranteebyarecognizedbankforthesumspecifiedthereinassecurity forthe

compliancewithhisobligationsinaccordancewiththeContract.

NOW THEREFORE, we (the bank) _________________________________________________________

herebyaffirmthatwearetheGuarantorandresponsible,onbehalfoftheContractor,up

toatotalofRs______________________(Rupees______________________________________________________

only)suchsumbeingpayableinthetypesandproportionsofsuchcurrenciesinwhichthe

Contract Price is payable, and we undertake to pay, upon first written demand and

without cavil or argument, any sum or sums within the limits of Rs _____________________

(Rupees _________________ __________________________________________________ only) as aforesaid

withoutneedingtoproveortoshowgroundsorreasonsfordemandofthesumspecified

therein.

We hereby waive the necessity of demanding the said debt from the Contractor before

presentinguswiththedemand.


35

We further agree that no change or addition to or other modification of items of the

Contract or of the work to be performed thereunder or any of the Contract Documents

which maybemadebetween the ProcuringAgencyandtheContractorshall inanyway

releaseusfromanyliabilityunderthisguarantee,andweherebywaivenoticeofanysuch

change,additionormodification.

This guarantee shall remain valid and in fulleffect up to the date of issuance of Taking

OverCertificateorWorksi.eupto_____________________________.

WefurtheragreetoreplacethisguaranteewithaFreshGuaranteesixty(60)dayspriorto

thedateofexpiryoftheguaranteebeingreplacedforanamountequivalentto50%ofthe

amount of Performance Guarantee valid from the date of issuance of Taking Over

Certificateuptoninety(90)calendardaysafterissuanceofaDefectsLiabilityCertificate,

ifsorequiredbytheProcuringAgencywithintheContract.Iftheguaranteeisnotreplaced

thirty(30)dayspriortotheexpiryofthisguarantee,theProcuringAgencyshallhavethe

righttocallforencashmentwithoutanyrhymeorreason.

_______________________________ (Guarantor)Bank

Date____________________


36

UNDERTAKING

NonJudicialStampPaperofRs100/-oftheGovernmentofPakistan

I / we read / understand the conditions specified in the Bid inquiry and undertake:

1. That I/weshall remainboundtosupplyany itemasanadditionalquantityat the

same rate on which I / we have supplied said item/services during the Contract

period.

2. ThatI/weagreewhetherourBidacceptedfortotal,partialorenhancedquantityfor

alloranysingleitem.

3. I/wealsoagreedtosupplyandaccept thesaid itemat therates forthesupplyof

ContractedquantitywithinthestipulatedperiodshownintheContract.

4. I/weundertakethat,ifanyoftheinformationsubmittedinaccordancetothisBid

inquiryfoundincorrect,ourContractmaybecancelledatanystageonourcostand

risk.

5. I/weundertakethat I/wehaveneverbeenblacklisted inpastonanygroundby

anyGovernment(Federal,Provincial),alocalbodyorapublicsectororganizationor

anyrelevantdepartment.OnaccountofsubmissionoffalsestatementI/weshallbe

disqualifiedforthwithandsubsequentlyblacklisted.

_______________________________ Bidder

Date____________________


37

FORM OF BID

Date: ______________________

To: Asst. Manager CS & HR

Board of Management

Sundar Industrial Estate

HavingexaminedtheBiddingDocumentsincludingInstructionstoBidders,BiddingData,

ConditionsofContractandothersectionswithintheaforementioneddocumentforGroup

Life Insurance of BOM-SIE Employees one year (extendable with mutual consultation) and

completetheserviceswithremedyforanydefectsthereininconformitywiththeGeneral

and Special Conditions of Contract, Scope of Work and other details for the sum of Rs.

______________________orsuchothersumasmaybeascertainedinaccordancewiththesaid

conditions. We agree that the BOM-SIE reserves the right to reject all Bids at any stage

withoutassigninganyreasonasperPublicProcurementRule.

WealsounderstandthattheselectionoftheBiddershallbeaspertheEvaluationCriteria

clearlymentionedwithinthisBiddingDocument,thepurposeofwhichistomaximizethe

valueformoneyfortheProcuringAgency.

_______________________________ Bidder


38

FORM OF CONTRACT

(ThesuccessfulBiddershallfillinthisforminaccordancewiththeinstructionsindicated)

ThisCONTRACTismadeonthe[ insert:number]dayof[ insert:month],[ insert:year].

BETWEEN

Board of Management Sundar Industrial Estate, a semi-government organization having

its office at Gate #2, Sundar Industrial Estate, Sundar Road, Lahore. (hereinafter called

“theProcuringAgency”),and

AND

[insert name of Contractor], a corporation incorporated under the laws of Pakistan and

havingitsprincipalplaceofbusinessat[insert:addressofContractor](hereinaftercalled

“theContractor”).

WHEREAStheProcuringAgencyhasplannedforGroupLifeInsuranceofBOM-SIEEmployees

fortheperiodofoneyear(extendablewithmutualconsent).

ANDWHEREAStheContractorisinthebusinessofLifeInsurancetoprovideservicesfor

GroupLifeInsuranceofBOM-SIEEmployees fortheperiodofoneyear(extendablewithmutual

consent) with have 5 years standing experience and has been selected in open bidding

processbytheProcuringAgency,inthesumof[insertContractPriceinwordsandfigures,

expressedintheContractCurrency](hereinaftercalled“theContractPrice”).

NOW THIS CONTRACT WITNESSETH AS FOLLOWS:

1. Incaseofdisputethe mattershallberesolvedthrougharbitrationnominatedeach

by both parties, their findings shall be binding on both the parties otherwise the

mattershallbereferredtoanempiremutuallyappointedbyboththepartieswhose

findingsshallbefinal.

2. In this Contract words and expressions shall have the same meanings as are

respectivelyassignedtothemintheConditionsofContractreferredto.

3. The following documents shall constitute the Contract between the Procuring

AgencyandtheContractor,andeachshallbereadandconstruedasanintegralpart

oftheContract:

a) ThisContract

b) SpecialConditionsofContract

c) GeneralConditionsofContract


39

d) ScopeofWork

e) TheContractor’sBidandOriginalPriceSchedules

f) TheProcuringAgency’sNotificationofAward

1. This Contract shall prevail over all other Contract documents. In the event of any

discrepancyorinconsistencywithintheContractdocuments,thenthedocumentsshall

prevailintheorderlistedabove.

2. In consideration of the payments to be made by the Procuring Agency to the

Contractor as hereinafter mentioned, the Contractor hereby covenants with the

ProcuringAgencytoprovidetheServices.

IN WITNESS whereof the parties hereto have caused this Contract to be executed in

accordancewith the lawsof [insert thenameof theContractgoverning lawcountry]on

theday,monthandyearindicatedabove.

_________________________ _______________________

(Procuring Agency) (Contractor)

_________________________ ___________________________

Witness 1 Witness 2

1. Signature 1.Signature

2. Name 2.Name

3. Title 3.Title


40

PRICE SCHEDULE

1. PREAMBLE TO PRICE SCHEDULE

ThePriceScheduleshallbereadinconjunctionwiththeConditionsofContractand

Data Sheet. The Contract shall be for the whole of the Work as described in this

BiddingDocument.TheBiddingDocumentmustbeforthecompleteScopeofWorks.

Name of Bidder ________________________________________________________________________________

Bid Number & the name of the Bid _________________________________________________________

Sr Particular Unit Price Qty Total

Total

Sign and Stamp of Bidder_________________________________________________

Note: Incaseofdiscrepancybetweenunitpriceandtotal,theunitpriceshallprevail.


41

SCOPE OF WORK

1. Lives Coverage

ThelivescoveredunderLifeInsurancewillbeoffollowing:

a) Current Employees

2. Details of Plans for Life Insurance

Category

Allocation Of Grades

Qty.

COVERAGE LIMITS

Life Coverage

PTD (ACC)

A.D.B A.H (ACC)

TTD

A

Grade 9 - 5

21

400,000

400,000

400,000

400,000

10,000/- PM

B

Grade 4 – 1

115

______

300,000

300,000

300,000

300,000

Note: Include the followings

1. Total Numbers of Persons covered up to 65 years

2. 24 Hours Coverage worldwide

3. Terminal Illness