Bid Specifications for Vended Meals

Request Issued by:

Newark Prep Charter School

570 Broad Street, Newark NJ 07102

www.newarkprep.com

2012-13

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Request for Bid- Summary

The Newark Preparatory Charter School, of the City of Newark (Essex County) hereby advertises for competitive bids in accordance with N.J.S.A. 18A:18A- 21(A,B).

Bid Number: NPCS-02-2012

Bid Submission Due Date:

Date: Thursday, September 6th, 2012

Time: 2:00pm

Bid Opening Date:

Date: Thursday, September 6th, 2012

Time: 2:00pm

Location: 570 Broad Street, Newark NJ 07102

Purpose

To secure a vendor to provide food preparation and delivery services for a charter school. Services will consist of preparing and delivering breakfast, lunch and after-school snack for approximately 150 students in Newark, NJ. Food services will be provided for the 9th grade for the 2012-13 academic year. Response Date and Delivery

All necessary bid specifications and bid forms may be secured upon written request to: Newark Prep Charter School, 570 Broad Street, Newark, New Jersey 07102, or by phone: 973-980-0010, or by fax: 973-242-1915, or on our website: www.newarkprep.com, (under the news tab). Bids must be sealed, and the envelope to bear the bid title (Food Services Vendor), bid number (NPCS-02-2012), and the name and address of the bidder. The sealed bids must be delivered to the Newark Prep campus, located at the above address, on or before Thursday, September 6th, 2012 at 2:00pm. No bids shall be received after the designated time. The bid opening process will take place at 2:00pm on Thursday, September 6th, 2012. All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action against Discrimination and N.J.A.C. 17:27 et. seq. All bidders shall submit with their bid package a copy of the New Jersey Business Registration Certificate as issued by the Department of Treasury of the State of New Jersey. (N.J.S.A. 52:32-44)

Newark Prep reserves the right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-

4(a), 18A:18A-22, and to waive any non-material bid defects.

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Consideration of Proposals

The Board of Trustees may award a contract based upon the initial proposals received without discussion of such

proposals. Accordingly, each initial proposal should be submitted with the most favorable price and service

standpoint. The Board reserves the right to reject any and all proposals received.

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Request for Proposal: Vended Food Service

TABLE OF CONTENTS

Section I- Sponsor Information

Section II – General Instructions To Bidders

Section III – Specifications

Section IV – Bid Preparation and Submission

Section V – Contractual Terms and Conditions

Section VI – Required Bid Forms/Documents

Section VII – Appendices

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Section I- Sponsor Information

A. Organization Information

History: Newark Prep Charter School was approved by the New Jersey Department of Education in January

2011. In September of 2012 Newark Prep Charter School will open its doors to 150 ninth graders from Newark,

New Jersey. When Newark Prep reaches its full capacity in 2016, it will have 600 students in grades 9-12.

Mission: The mission of Newark Prep Charter School is to prepare its students for success in college, and

careers and to give back to the community. The school will provide each student with a world class education

in a supportive environment.

B. Statement to Vendors: Ethics in Purchasing

Vendor Responsibility

Any vendor doing business or proposing to do business with NPCS, shall neither pay, offer to pay, either

directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or other thing of value

of any kind to any official or employee of NPCS or to any member of the official’s or employee’s immediate

family.

No vendor shall cause to influence or attempt to cause to influence, any official or employee of NPCS, in any

manner which might tend to impair the objectivity or independence of judgment of said official or employee.

Vendor Certification

Vendors will be asked to certify that no official or employee of NPCS or immediate family members are directly

or indirectly interested in this request or have any interest in any portions of profits thereof. The vendor

participating in this request must be an independent vendor and not an official or employee of NPCS.

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Section II – General Instructions To Bidders

A. Bid Submission Instructions

Bids are to be returned to:

School Business Administrator

Newark Prep Charter School

570 Broad Street, 4th Floor

Newark, NJ 07102

Bids must be received by Thursday, September 6th, 2012 at 2:00pm.

Bids must be placed in a sealed envelope marked as shown below on the front of the envelope:

District: Newark Preparatory Charter School

Bid Number: NPCS-02-2012

Bid Title: Food Services Vendor

Bidder:

Name of Company

Address

City, State Zip

Primary Contact Name, Phone Number and Email

Bidders should also keep a complete copy of the bid packet, exactly as submitted. All bids will be publicly

opened by the School Business Administrator at 570 Broad Street, Newark, NJ and read aloud, beginning at 2:00pm

on Thursday, September 6th, 2012. It is the responsibility of each bidder to ensure that their bid is complete, and

presented to NPCS before the deadline. Bids will not be accepted or received by the Main Office after the advertised

bid date and time. (N.J.S.A 18A:18A-21(b))

B. Bidders Responsibility

It is the responsibility of the bidder to ensure that their bid is presented to NPCS and officially received before

the advertised date and time of the bid. It is understood and agreed upon that any person at NPCS will be absolved

from responsibility for the premature opening of any bid not properly labeled and sealed.

C. Missing/Ineligible Documents

The bidder shall familiarize himself with all the forms provided by NPCS that are to be returned with the bid. If

there are any forms that NPCS is to provide that are either missing or illegible, it is the responsibility of the bidder

to contact the School Business Administrator at (973) 980-0010 for duplicate copies of the forms. This must be

done before the bid date and time. NPCS accepts no responsibility for duplicate forms that were not received by the

bidder in time for the bidder to submit with his bid.

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All documents returned to NPCS shall be signed with an original signature in ink (black or blue). Failure to sign

and return all required documents with the bid package may be cause for disqualification and for the bid to be

rejected pursuant to N.J.S.A. 18A:18A-2(y) (non-responsive). NPCS will not accept facsimile or rubber stamp

signatures.

The forms provided by NPCS that must be returned with the bid are as follows:

1. Bid Proposal Form (Form A)

2. Affirmative Action Questionnaire or Affirmative Action Evidence (Form B)

3. Non Collusion Affidavit (Form C)

4. Stockholders’ Disclosure/ Ownership Declaration (Form D)

5. Contractor/Vendor Questionnaire and Certification (Form E)

6. Chapter 271 – Political Contribution Disclosure Form (Form F)

7. Bidder Comment Form (Form G)

8. Acknowledgement of Addenda (Form H)

9. NPCS Pricing and Equipment Proposal Form (Form I)

D. Interpretations and Addenda

No interpretation of the meaning of the specifications will be made to any bidder orally. Every request for such

interpretations should be made in writing to the School Business Administrator and must be received at least five

(5) business days prior to the date fixed for the opening of bids to be given consideration. Any and all

interpretations and any supplemental instructions will be distributed in the form of a written addendum to the

specifications. The addenda will be provided in accordance with N.J.S.A. 18A:18A-21(c) to the bidders by e-mail or

fax with confirmation of receipt no later than three (3) business days, prior to the date for acceptance of bids. All

addenda so issued shall become part of the contract document.

E. Withdrawal of Bids

NPCS may consider a written request to withdraw a bid if the written request is received by the School

Business Administrator before the advertised time for opening of bids. Any withdrawn bid cannot be re-

submitted.

After The Bid Opening

A bidder who discovers a mistake or omission after bids have been opened may request to withdraw the bid

provided the bidder gives immediate written notice to the School Business Administrator of the mistake and/or

omission and certification supported by clear evidence that he or she exercised reasonable care in the examination

of the specifications and preparation of the bid. Any bidder who is granted permission by NPCS to withdraw the

bid under this clause is subject to forfeit any bid guarantee.

Challenges to Bid Specifications

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Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the

School Business Administrator no less than three (3) business days prior to the opening of bids. Challenges filed

after that time shall be considered void and having no impact on NPCS or the award of a contract. (N.J.S.A.

18A:18A-15)

Bid Evaluation Criteria

Evaluation criteria have been established to assist NPCS in determining which bidder will provide the best-suited

quality of service that most closely satisfies the requirements set forth in the bid specifications. NPCS will perform

a pre-screening of each bid to verify that all the necessary documents included have been submitted with the bid

package. Bid packages failing to submit the necessary documentation shall be rejected without further evaluation

and the bidder will be so informed in writing. Similarly, any bids found to be non-compliant in regards to USDA

regulations will be rejected without further evaluation as well. After reviewing all responsive bids, NPCS will select

the lowest responsible bid, equally taking into consideration the following criteria as to the bidders’ responsibility:

Evaluation Criteria

Scope of Services: Demonstrated understanding of NPCS’ needs (to include sample meal plan, delivery

schedule, etc.).

Special Considerations: Food quality meets higher standards outlined in the scope of services.

Capital Investment and Premium Costs: Information on the initial costs and unit prices are included in

the bid package (to include the equipment requirements).

References: Experience and performance in providing service to similar school districts.

Record Keeping and Availability: Evidence of the provision of document requisition support in the

event of an audit.

Section III – Specifications

A. Purpose of Request for Bids

The purpose of this request is to solicit bid proposals from qualified food service vendors to provide vended meals

in accordance to NPCS’s school meal program, which is a respective part of the United States Department of

Agriculture (USDA) School Nutrition Programs. As a result of the facilities at each of the NPCS campus not being

adequate for the preparation of meals, the school wishes to retain a food service vendor to provide school meals

for all of its students, to include breakfast, lunch and after-school snacks (as required).

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NPCS participates in the National School Lunch Program (NSLP), and as such, receives federal/state

reimbursements. NPCS is bound by the regulations of the NSLP and is committed to following all of the regulations

set forth.

B. Scope of Services

1. Meal Requirements

All of the vended meals must be prepared following the Food-Based Menu Planning approach under USDA

regulations, and should conform to the applicable meal pattern requirements outlined on Appendix D.

In fulfilling our charter and mission, NPCS has made the commitment to its families to provide school meals that

adhere to the highest ingredient standards, as we believe child nutrition is an important component student

achievement. Meals must meet the following criteria:

a) Prepared and delivered fresh daily

b) Served with fresh fruit and/or vegetables and no canned fruit

c) Baked goods contain whole grains

d) Little or no added sugar

e) NO fried food

f) NO rBST or hormones in milk

g) NO high fructose corn syrup

h) NO artificial trans fats

i) NO artificial colors, flavors or sweeteners

j) NO peanuts used in food preparation (NPCS observes that some of our students are/may be highly allergic to

nuts)

k) No animal by-products

l) Vendors should demonstrate a willingness to utilize organic and locally produced ingredients whenever

possible and reasonable

The food service vendor must also provide the purchase of fresh milk with the vended meals. The food service

vendor should not serve juice with breakfasts or lunches, only nonfat of 1% white milk.

2. Ordering and Packaging

The food service vendor shall allow for NPCS to place orders for vended meals on at least a weekly basis. The

vendor should allow for school choice menu selection from which NPCS will select its preferred vended meals to

order, which should always provide a dairy-free option for students when necessary. Vendors who provide a pre-

planned menu must allow substitutions based on NPCS’s preferences and feedback. Quantity updates must be

allowable to permit NPCS to purchase different quantities of food on different days, based on school events,

student participation and other factors that may influence student attendance. While it is the preference of NPCS to

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make quantity adjustments up to 24 hours before the delivery time, varying stipulations will still be considered,

especially if quantity adjustments do not result in additional fees, if the vendor requires more advanced notice for

quantity adjustments (i.e. 72 hour notice of changes). The vendor should include a sample monthly menu for the 9-

12 age group, as outlined in on the lunch pattern, as well as include any stipulations related to ordering and notice

of changes.

The option to order cold bagged lunches for field trips must also be available to NPCS. Due to NPCS’s restricted

refrigeration space, the vendor must be willing to be flexible in delivering field trip lunches the morning of student

trips.

Similarly, the vendor will provide the entrée component of the vended meals as individual, unitized items

packaged in sealed, leak proof containers for direct distribution to students. While the remaining food components

may be vended in bulk quantities, they too should be packaged when applicable (i.e. bags of apple slices, bags of

baby carrots, etc.). Food preparation and distribution to students by NPCS must only require minimal staff efforts.

NPCS does not employ food service employees, and therefore the task of food prep and distribution must be

accomplishable by members of the operations team (generally 1-2 individuals). The vended meals will be

accompanied by any required eating utensils, condiments, paper goods, etc.

3. Delivery

The food service vendor will deliver vended meals in separate, suitable transport cartons for each meal type to

each NPCS. The vendor will be responsible for the condition and care of vended meals, including maintaining the

proper temperature of meal components, until NPCS accepts delivery. Items are to be delivered to a NPCS and

taken off the truck by transportation carrier personnel and brought to a designated area inside the school.

Transportation carrier personnel are responsible to then uncrate, setup, and/or assemble items to determine good

working order and remove all debris to the satisfaction of NPCS staff. If any items are determined to be missing,

the vendor must make arrangements to deliver them to NPCS immediately upon notification.

Due to NPCS’s restricted facilities, where there is little space available to keep equipment, the vendor must provide

the meals in containers that do not require electricity and that can maintain the heat of the food from the time of

delivery until lunch service time (approximately 12pm).

Vendors are cautioned to provide adequate personnel to deliver vended meals and supplies as none will be

provided by NPCS.

Please note: All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents,

and delivery site (i.e. NPCS).

The vendor shall deliver items to each NPCS during the school’s operating hours of Monday through Friday

between 7:15am-5:00pm. If the items require day-of delivery, the vended meals must be received between

7:15am-10:00am (or before departure for a trip in those circumstances, as to be worked out between the vendor

and NPCS on a case by case basis). Vendors are to secure written permission from the NPCS School Business

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Administrator to deliver items during times other than previously mentioned. A sample delivery schedule of

designated times to NPCS should be included in the proposal, along with the method in which the vended meals

will be delivered (i.e. packaging, temperature, transport equipment, etc.).

Vended meals will be provided on days when NPCS is in session, according to the school year calendar (attached in

Appendix F). NPCS will not be responsible for receiving or paying for vended meals on: (i) days when the campuses

are closed (as shown on the calendar); (ii) planned non-serving days (not shown on the calendar) but

communicated in advance in accordance to the vendor’s regulations; or (iii) days when schools are closed due to

inclement weather.

Daily delivery slips will be made available to NPCS. A member of NPCS will count and verify all vended meals upon

delivery, and note any discrepancies on the daily delivery slip. In addition, the vendor should provide completed

Vended Meal HACCP forms on a daily basis, which must include all information regarding preparation and delivery

of the vended meals required by the Department of Agriculture.

4. Payment

Every effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days provided NPCS

receives a written invoice. Payment will be rendered upon completion of services or delivery of full order, to the

satisfaction of NPCS, on a monthly basis, unless otherwise agreed to by written contract or mandated by N.J.S.A.

18A:18A-40.1. NPCS, at its discretion may make partial payments. The Vendor must provide a vendor declaration

for services monthly, as per N.J.S.A. 18A:18A-19.3.

The invoice provided shall clearly outline the goods received or services rendered and the date(s) the services

were rendered. The invoice must contain the following:

a. The full name and address of the company

b. The company’s invoice number that may be used as reference

c. A listing of the goods or services rendered (to include the number and types of vended meals)

d. Also, the invoice must be submitted to the designated campus representative where the products/services

are to be delivered within thirty (30) days of service.

5. Record Keeping and Availability

NPCS will conduct the free and reduced-price application process, including the distribution, review, approval and

verification of applications. All application and eligibility requirements will be handled by the school.

The vendor will keep and maintain all necessary records on the nutritional components and quantities of the meals

delivered to NPCS, and make these records available for inspections by representatives of NPCS, the NJ Department

of Agriculture, USDA and the US General Accounting Office. Furthermore, the vendor will provide document

requisition support in the event of an audit upon advance written notice from NPCS. This includes, but is not

limited to, support with menus, production records, recipes, labels and product information statements. Sample

documentation of the forms provided in support of an audit should be included in the bid package.

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6. Nutrition Education and Family Feedback

In an effort to assist NPCS in promoting its nutritional education to families, the food service vendor will cooperate

in efforts to provide awareness outside of classroom instruction time. Additionally, the vendor should implement

methods to obtain family feedback and input into the menu development and creation. Examples of such efforts

and methods should be outlined in the bid proposal.

D. Compliance With All Laws

Special attention is called to requirements for Public Liability and Property Damage Insurance, Workmen’s

Compensation Insurance, Social Security Act, Labor, Employment, Unemployment, Wages, Hours, Discrimination in

Employment and Assignment of Contract.

The provisions of the New Jersey school laws shall bind all parties and interests to the Contract. The food service

vendor shall comply with all Federal and State Laws, and all rules and regulations of health, public or other

authorities controlling or limiting the methods, materials to be used or actions of those employed in work of this

kind.

Any labor or material in addition to that described in the specifications and which is necessary to comply with

these laws, rules, ordinances or regulations shall be provided by the food service vendor.

The food service vendor shall keep himself informed of all existing and future State and Federal Laws in any

manner affecting those engaged or employed in the work, and shall protect and

Indemnify the Owner, its officers, members and agents against any claim or liability arising from or based on the

violation of any such law, ordinance, regulation order or defects.

Section IV – Bid Preparation and Submission

A. Bid Proposal Forms

The documents listed below are to be submitted with the bid package. Failure to submit them may be cause for

disqualification for being non-responsive pursuant to N.J.S.A. 18A:18A-2(y).

Bid Proposal Form

Affirmative Action Questionnaire (or affirmative action evidence stapled to the questionnaire)

Non-Collusion Affidavit

Stockholder/Partnership Disclosure and Statement of Ownership

Contractor/Vendor Questionnaire/Certification

New Jersey Business Registration Certificate

Chapter 271 Political Contribution Disclosure Form

Acknowledgement of Addenda

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The Bid Proposal Form must be duly signed by the authorized representative of the company in the appropriate

space, at the end of the Bid. Failure to sign the Bid Proposal Form may be cause to disqualify the entire bid. If the

Bid Proposal Form contains more than one sheet, then bidders are requested to affix the company name and

address on each intervening sheet between the front sheet and the signature sheet which already bear the

company information.

NPCS will not consider any bid on which there is any alteration to, or departure from, the bid specifications.

Bidders are not to make any changes on the Bid Proposal Form, or qualify their bid with conditions differing from

those defined in the contract documents. If bidders do make changes on the Bid Proposal Form, except as noted

above for initialed clerical mistakes, it shall be cause to disqualify that particular bid as non-responsive

N.J.S.A.18A:18A-2(y).

By submitting a proposal, the bidder covenants that he has carefully examined the contract documents, addenda (if

any); and that from his investigation, he has satisfied himself as to the nature and location of the work, the general

and local conditions and all matters which may in any way affect the work or its performance, and that as a result

of such examination, he/she fully understands the intent and purpose thereof, his obligations thereunder, and that

he will not make any claim for, or have any right to damages, because of the lack of any information.

B. Bidder Qualifications

NPCS may make such investigations as it seems necessary to determine the ability of the bidder to perform the

terms of the contract. The bidder must complete a Contractor Questionnaire Certification Form and shall furnish all

information to NPCS, as NPCS may require it, along with references, to determine the contractor’s ability to

perform the duties and obligations as outlined in these specifications. The references provided must be from

school districts for which the bidder provided food vending services, and which have a total student enrollment is

similar to the population of NPCS.

C. Bidder Comment Sheet

This form is for the bidder’s use in offering voluntary alternates, or other comments intended to afford NPCS

information or opportunities to improve the quality of the project, without invalidating the bid proposal. It may not

be used to take exception to specific conditions of the project defined in the contract documents which the bidder

does not like. The bid provided must be based upon the plans and specifications, and all contract conditions, as

stated. If these documents or conditions contain some untenable item, or extremely expensive provision, for

example, to which the bidder wishes to raise objection, this must be done in writing to the School Business

Administrator through the question process outlined in the Instructions to Bidders. Such inquiries will have

response issued by addendum only, and the resulting decision circulated to all bidders of record.

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D. Prices

Each bidder submitting a bid shall include in his bid price all labor, materials, equipment, services, and other

requirements necessary, or incidental to, the completion of the work, and other pertinent work as hereinafter

described, in accordance with the contract documents. All bids are to be submitted on a price listing attached to the

packet. Any bid price showing any erasure or alteration must be initialed by the bidder in ink, at the right margin

next to the altered entry. Failure to initial any erasure or alteration may be cause to disqualify that particular bid

entry. If the disqualified entry is a required one, the entire bid may be subject to rejection, so please fill out all

entries with care. (Refer to Form I for pricing chart to be completed).

Bidders are to submit one bid price per item. NPCS will not accept multiple bids on an individual basis, nor will

NPCS accept a “bottom line” or “all or none” bid subject to the bidder receiving the entire contract.

The winning bidder shall agree to guarantee the bid price(s) for a period of ninety (90) days from the award of

contract for any services, goods and equipment requested. The awarded bidder may extend the bid price guarantee

by written permission to NPCS. In the event of discrepancy between the unit price and the total price, the smaller

of the two will govern the contract. NPCS assumes no responsibility to recalculate totals if the contract award is

made on the basis of incorrect totals.

F. Terms and Conditions

1. Indemnification

The bidder shall assume all risk of, and responsibility for, and agrees to indemnify, defend, and save harmless NPCS

and its agents, employees and Board members, from and against any and all claims, demands, suits, actions,

recoveries, judgments and costs and expenses (including, but not limited to, attorney’s fees) in connection

therewith on account of the loss of life or property or injury or damage to any person, body or property of any

person(s) or whatsoever, which shall arise from or result directly or indirectly from the work and/or materials

supplied under this contract. This indemnification obligation is not limited by, but is in addition to, the insurance

obligations contained in this agreement.

2. Insurance

The bidder to whom the contract is awarded for any service work or construction work shall secure, pay the

premiums for and keep in force until the contract expires, insurance of the types and amounts listed below:

General Liability General Aggregate $2,000,000 Each Occurrence $1,000,000 Products $1,000,000 Personal Injury $1,000,000 Fire Damage $50,000

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The awarded vendor must present to NPCS an insurance certificate in the above types and amounts before any

work or service begins. Automobile liability insurance shall be included to cover any vehicle used by the insured.

To this end, the food service vendor must include the following clause on the insurance certificate: “Newark Prep

Charter School is named as an additional insured”.

The vendor shall at all times hold and save harmless NPCS and the agents, representatives, and employees of NPCS

against any and all suits, claims, costs, charges, and expense by reason of any damages or claims for damages

arising from the negligence of the contractor, his agents, representatives and employees. The vendor is to assume

all liability of every sort incident to the work, including property damage caused by its person(s).

Evidence of adequate Workers Compensation Insurance as required by the laws of the State of New

Jersey and the United States, must be available for perusal. The minimum limits are the following,

unless a greater amount is required by law:

Workers Compensation Bodily Injury by Accident (each accident)

$500,000.00

Bodily Injury by Disease (policy limit)

$500,000.00

Bodily Injury by Disease (each employee)

$500,000.00

Automobile Liability (per occurrence)

$1,000,000.00

Bodily Injury by Accident (each accident)

$500,000.00

3. Affirmative Action Requirements

Each contractor shall submit to NPCS, after notification of award but prior to execution of a goods and services

contract, one of the following three documents:

a. Appropriate evidence that the contractor is operating under an existing federally approved or sanctioned

affirmative action program.

b. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4.

c. An employee information report (Form AA302) provided by the Division and distributed to the public agency to

be completed by the contractor, in accordance with N.J.A.C. 17:27-4.

Please note: A completed and signed Affirmative Action Questionnaire is required with submission of a bid.

However, NPCS will accept, in lieu of the Questionnaire, evidence of affirmative action stapled to the Affirmative

Action Questionnaire form. If awarded a contract your company/firm will be required to comply with the

requirements of N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et. seq.

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4. Americans With Disabilities Act

Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited. The

contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L 101-336, in

accordance with 42 U.S.C. S121 01 et seq.

5. Stockholder’s Disclosure

All bidders are hereby notified that every corporation and partnership, according to the provision of Chapter 33,

Laws of 1977 of the State of New Jersey, must submit a statement prior to the receipt of the bid or accompanying

the bid, setting forth the names and addresses of all stockholders in the corporation or partnership who own 10%

or more of its stock, of any class or of all partners in the partnership, who own 10% or greater interest herein, as

the case may be. If one or more such stockholder or partner is itself a corporation or partnership, the stockholders

holding 10% or more of that corporation’s stock, or the individual partners 10% or greater interest in that

partnership, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of

every non-corporate stockholder, and individual partner, exceeding the 10% ownership criteria established in this

act, has been listed.

6. Business Registration Certificate (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 – Chapter 57, all bidders shall submit with their bid package

a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State

of New Jersey. Failure to provide the New Jersey Business Registration Certification with the bid package may be

cause for the rejection of the entire bid.

Goods and Services Contracts

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly

provide goods or perform services for a contractor fulfilling this contract: a) The contractor shall provide written

notice to its subcontractors to submit proof of business registration to the contractor; b) prior to receipt of final

payment from a contracting agency, a contractor must submit to the contracting agency an accurate list of all

subcontractors or attest that none was used; c) during the term of this contract, the contractor and its affiliates

shall collect, remit, and notify all subcontractors and their affiliates that they must collect and remit to the Director

of the New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et

seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false

business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000

for each business registration not properly provided or maintained under a contract with a contracting agency.

Information on the law and its requirements is available by calling (609) 292-9292.

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7. Taxes

As a New Jersey governmental entity, NPCS is exempt from the requirements under New Jersey state sales and use

tax (N.J.S. 54:32B-1 et. seq.), and does not pay any sales or use taxes. Bidders should note that they are expected to

comply with the provisions of said statute and the rules and regulations promulgated thereto to qualify them for

examinations and reference to any and all labor, services, materials and supplies furnished to NPCS. Contractors

may not use NPCS’s tax exempt status to purchase supplies, materials, service or equipment.

8. New Jersey Worker and Community Right to Know Act

All potentially hazardous materials or substances must be properly labeled in full accordance with the New Jersey

Right to Know Law (N.J.S.A. 34:5A-1 et. Seq). All contractors or vendors who need additional information about the

New Jersey Right to Know Law are to contact the:

New Jersey Department of Health

Right to Know Program

CN 368

Trenton, New Jersey 08625-0368

9. Non-Collusion Affidavit

A notarized Non-Collusion Affidavit must be submitted with the bid. (N.J.S.A. 2A:93-6).

10. Political Contributions Disclosure (Requirements)

Pursuant to N.J.A.C. 6A:23A-6-3 (a1-4), please note the following:

Award of Contract – Reportable Contributions -- N.J.A.C. 6A:23A-6.3 (a2)

“No board will vote upon or award any contract in the amount of $17,500 or greater to any business entity which

has made a contribution reportable by the recipient under P.L.1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to a

member of NPCS during the preceding one year period.”

Contributions During Term of Contract – Prohibited -- N.J.A.C. 6A:23A-6.3 (a2,3)

“Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to any

member of the school board from any business entity doing business with the school district is prohibited during

the term of the contract.”

“When a business entity referred in 4.1(e) is a natural person, contribution by that person’s spouse or child that

resides therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than

a natural person, a contribution by any person or other business entity having an interest therein shall be deemed

to be a contribution by the business entity.”

Chapter 271 Political Contribution Disclosure Form – Required -- N.J.A.C. 6A:23A-6.3 (a4)

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All bidders shall submit with their bid package a completed and signed Chapter 271 Political Contribution

Disclosure Form. The Chapter 271 form will be reviewed by the district to determine whether the vendor is in

compliance with the aforementioned N.J.A.C. 6A:23A-6.3 (a2) Award of Contract.

11. Political Contributions Disclosure Statement (Pay to Play)

A business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political

contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L.

2005 Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a

calendar year. It is the business entity’s responsibility to determine if filing is necessary. Additional information on

this requirement is available from the New Jersey Election Law Enforcement commission at 1-888-313-3532 or at

www.elec.nj.us.

Section V – Contractual Terms and Conditions

A. Award of Contract (Rejection of Bid(s))

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by NPCS. NPCS reserves the

right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a), 18A:18A-22, and to waive

any informalities and to take such alternates that NPCS feels are in the best interests of the school. Further, NPCS

may at its option accept any quantity of each item at the price bid depending on need. Pursuant to N.J.S.A. 18A:18A-

36 NPCS shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the

law.

B. Equal Prices

Pursuant to N.J.S.A. 18A:18A-37(d) when two or more bidders submit equal prices and the prices are the lowest

responsible bids, NPCS may award the contract to the vendor whose response, in the discretion of NPCS, is the

most advantageous, price and other factors considered.

C. Return of Contracts and Related Contract Documents

Upon notification of award of contract by NPCS, the successful bidder shall sign and execute a formal contract

agreement between NPCS and the bidder, when required.

The successful bidder shall sign and execute said contracts and return said contracts along with the following:

1. Insurance Certificate with NPCS as an additional insured.

2. Affirmative Action Evidence

3. Other required documents as may be outlined in the bid specifications.

The executed contracts and related documents must be returned as indicated below, within ten (10) days of

receipt of notification:

School Business Administrator

Newark Preparatory Charter School

570 Broad Street

Newark, New Jersey 07102

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Failure to execute the contract and return the contract and related documents within the prescribed time may be

cause for a delay in payment for services rendered or products received or the annulment of award by NPCS with

the bid security becoming property of NPCS. NPCS reserves the right to accept the bid of the next lowest

responsible bidder. Please note the contract provided must adhere to the requirements set forth by the New Jersey

Department of Agriculture (refer to Appendix E for a Vendor/LEA Contract Template).

D. Term of Contract

The successful bidder, to whom the contract is awarded, will be required to do and perform the work/services and

to provide and furnish the materials in connection therewith in accordance with the plans and specifications on, or

before, the date agreed upon. The contract term, which is August 1, 2012 –June 30, 2013, will be for a period of one

year with the option for a one-year renewal. The contract will not contain automatic renewal provisions.

E. Subcontracting (Assignment of Contract)

Contractors, services providers, and all vendors with whom NPCS has an executed contract may not subcontract

any part of any work done or consign any contract for goods or materials for NPCS without first receiving written

permission from the School Business Administrator.

Contractors, service providers, and vendors using subcontractors assume all responsibility for work performed by

subcontractors. NPCS may require the following documents to be secured from all approved subcontractors:

1. Insurance Certificate as outlined

2. Affirmative Action Evidence

3. Written certification that the subcontractor shall adhere to prevailing wages as provided through New

Jersey State Law.

In cases of subcontracting, NPCS shall only pay the prime contractor. It is the sole responsibility of the prime

contractor to ensure that all subcontractors are paid. NPCS shall not be responsible for payments to subcontractors

and shall be held harmless against any or all claims generated against prime contractors for non-payment to

subcontractors.

Please note: transportation carriers hired by the vendor to deliver goods and materials are not considered to be

subcontractors.

F. Termination of Contract

If NPCS determines that the contractor has failed to comply with the terms and conditions of the bid and/or

proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service,

duties and or responsibilities in a timely, proper, professional and/or efficient manner, then NPCS shall have the

authority to terminate the contract upon written notice setting forth the reason for termination and effective date

of termination.

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Termination by NPCS of the contract does not absolve the vendor from potential liability for damages caused by

the contractor’s breach of this agreement. NPCS may withhold payment due the contractor and apply some

towards damages once established. NPCS will act diligently in accordance with governing statutes to mitigate

damages. Damages may include the additional cost of procuring said services or goods from other sources.

The contractor further agrees to indemnify and hold NPCS harmless from any liability to subcontractors or

suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement.

G. Liability (Copyright)

The contractor shall hold and save NPCS, its officials and employees, harmless from liability of any nature or kind

for, or on account of, the use of any copyrighted or non-copyrighted composition, secret process, patented or

unpatented invention, article or appliance furnished or used in the performance of this contract.

H. Force Majeure

Neither party shall be liable in damages for any failure, hindrance or delay in the performance of any obligation

under this Agreement if such delay, hindrance or failure to perform is caused by conditions beyond the control of

either party, including, but not limited to, Acts of God, flood, fire, war or the public enemy, explosion, government

regulations whether or not valid (including the denial or cancellation of any export or other necessary license),

court order, state funding, or other unavoidable causes beyond the reasonable control of the party whose

performance is affected which cannot be overcome by due diligence.

Vendors who have a contract with NPCS to provide goods or services cannot unilaterally claim an increase in the

cost of the contract because of Force Majeure.

I. False Material Representation (N.J.S.A. 2C:21-34-97(b))

A person commits a crime if the person knowingly makes a material representation that is false in connection with

the negotiation, award or performance of a government contract. If the contract amount is for $25,000.00 or above,

the offender is guilty of a crime of the second degree. If the contract amount exceeds $2,500.00, but is less than

$25,000.00, the offender is guilty of a crime of the third degree. If the contract amount is for $2,500.00 or less, the

offender is guilty of a crime of the fourth degree.

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Section VI – Required Bid Forms/Documents- Submit with Bid Packet

FORM A: BID PROPOSAL FORM AND CHECKLIST

I hereby acknowledge and agree that I have read and completed all of the preceding Bid Terms and Conditions.

All required forms are included in our bid submission. Forms

Forms In Proposal- Yes/No Section/Page Number Bid Proposal Form Affirmative Action Questionnaire/Evidence

Non-Collusion Affidavit Stockholder/Partnership Disclosure

Contractor/Vendor Questionnaire/Certification

Bid Guarantee (Bid Bond, Cashiers or Certified Check)

Certificate of Surety NJ Business Registration Certificate

Chapter 271 Political Contribution Disclosure

Acknowledgment of Addenda

The checklist below serves as a reminder of the items pertaining to this bid. The checklist is not considered

to be all-inclusive. Bidders are to read and become familiar with all instructions outlined in the bid package.

Item Yes No

Has your pricing been verified to ensure accuracy?

Have you answered all questions fully and accurately?

Have you prepared all supporting documents for submission?

Have you signed all your documents?

Did you make a copy of the bid packet for your records?

Did you correctly address the envelope?

Have you allowed ample time for the bid to reach NPCS?

I/We the undersigned are duly authorized to execute this Tender on behalf of:

Name:

Title:

Signature:

Email:

Company Name:

Address:

Phone:

Fax:

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FORM B: AFFIRMATIVE ACTION QUESTIONNAIRE

This form is to be completed and returned with the bid. However, NPCS will accept evidence of affirmative action, in lieu of this

questionnaire, stapled to this page.

1. Our company has a federal Affirmative Action Plan approval.

______ YES ______ NO

If yes, a Photostat copy of said approval shall be submitted to NPCS within seven (7) working days of the notice of intent to

award the contract or the signing of the contract.

2. Our company has a New Jersey State Certificate of Approval.

______ YES ______ NO

If yes, a copy of the New Jersey State Certificate shall be submitted to NPCS within seven (7) working days of the notice of

intent to award the contract or the signing of the contract.

3. If you answered NO to both questions above, please obtain an affirmative action Employee Information Report (AA-302).

Complete the form and forward it to the Affirmative Action Office, Department of Treasury, CN 209, Trenton, NJ 08625. A copy

shall be submitted to NPCS within seven (7) days of the notice of the intent to award the contract or the signing of the contract.

I certify that the above information is correct to the best of my knowledge.

Name of Company/Firm:

Name of Authorized Agent Title:

SIGNATURE Date:

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FORM C: NON-COLLUSION AFFIDAVIT

I, ____________________________________ of the City of ____________________________ in the County of __________________________ and the State of

_________________________ of full age, being duly sworn according to law on my oath depose and say that:

I am the __________________________________ (title) of the firm of ________________________________(company name)

and the bidder making the Proposal for the above names contract, and that I executed the said Proposal with full authority so

to do; that I have not, directly or indirectly, entered into any agreement, participated in any collusion, discussed any or all

parts of this proposal with any potential bidders, or otherwise taken any action in restraint of free, competitive bidding in

connection with the above named bid, and that all statements contained in said Proposal and in this affidavit are true and

correct, and made with full knowledge that NPCS of the City of Newark relies upon the truth of the statements contained in

said Proposal and in the statements contained in this affidavit in awarding the contract for the said bid.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an

agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees of bona

fide established commercial or selling agencies maintained by the following company:

____________________________________________________________________________________

(Print Name of Contractor/Vendor)

Subscribed and sworn to: __________________________________________________________ before

(SIGNATURE OF CONTRACTOR/VENDOR)

me this _______ day of _______________________(month/year).

Print Name of Notary Public Signature of Notary Public

My commission expires ______________________ _________________, ________. - Seal –

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FORM D: STOCKHOLDER/PARTNERSHIP DISCLOSURE AND STATEMENT OF OWNERSHIP

Please check one type of Ownership, complete the form, and execute where provided.

Corporation

Limited Partnership

Partnership

Limited Liability Corp.

Sole Proprietorship

Limited Liability Partnership

Sub Chapter S Corp.

Other-________________________

No corporation “or partnership” shall be awarded any contract nor shall any agreement be entered into for the performance of

any work or the furnishing of any material or supplies, the cost of which is to be paid with or out of any public funds, by the

State or any county, municipality or school district, or any subsidiary or agency of the State, or by an authority, board or

commission which exercises governmental functions, unless prior to the receipt of the bid or accompanying the bid of said

corporation or said partnership, there is submitted a statement setting forth the names and all individual partners in the

partnership who own a 10% or greater interest therein, as the case may be. If one or more such stockholder “or partner” is

itself a corporation “or partnership”, the stockholder holding 10% or more of that corporation “or partnership” the individual

partners owning 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be,

continued until names and addresses of every non-corporate stockholder, and individual partner, exceeding the 10%

ownership criteria established in this act, has been listed.

IT IS MANDATORY THAT THIS FORM BE COMPLETED AND SUBMITTED WITH BID.

In the event that there are no persons who own ten percent or more of the stock or ownership of the bidder, then such fact

should be certified below as part of this disclosure.

Name of Company ______________________________________________

Address _______________________________________________________

City, State, Zip __________________________________________________

List of Owners with Ten Percent (10%) or More Interest

Owner’s Name Home Address Title/Office Held Percent (%) of Partnership Shares Owned

NOTE: If you need more space than that provided above, please use an extra sheet for furnishing the above required information

for any remaining persons or entities.

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Signature ________________________________________ Date __________________________

If your firm is not a corporation and/or partnership, please explain below how your firm is organized and include a list of the

various principals.

Our firm, ____________________________________________________________ , is organized

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

Names of Principals Title

____________________________________________________________________________________

____________________________________________________________________________________

Use additional paper if needed. Check here ☐ if additional sheets are attached.

Name of Company

Address

City, State, Zip

Authorized Agent Title

SIGNATURE OF AUTHORIZED AGENT

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FORM E: CONTRACTOR/VENDOR QUESTIONNAIRE/CERTIFICATION

Name of Company:

Street Address :

PO Box:

City, State, Zip :

Business Phone Number (____)_____________________ Ext. ________________

Emergency Phone Number (_____)_____________________

FAX No. (____)___________ _

E-Mail :

Years in Business :

Number of Employees:

References: from school districts in NJ with a similar enrollment to NPCS. Three (3) references must be provided.

Name of District Address Contact Person/Title Phone

1.

2.

3.

VENDOR CERTIFICATION

Direct/Indirect Interests

I declare and certify that no member of NPCS, nor any officer or employee or person whose salary is payable in whole or in

part by said Board or their immediate family members are directly or indirectly interested in this bid or in the supplies,

materials, equipment, work or services to which it relates, or in any portion of profits thereof. If a situation so exists where a

Board member, employee, officer of NPCS has an interest in the bid, etc., then please attach a letter of explanation to this

document, duly signed by the president of the firm or company.

Gifts; Gratuities; Compensation

I declare and certify that no person from my firm, business, corporation, association or partnership offered or paid any fee,

commission or compensation, or offered any gift, gratuity or other thing of value to any school official, board member or

employee of NPCS.

I certify that I am not an official or employee of NPCS.

I further certify that I understand that it is a crime in the second degree in New Jersey to knowingly make a material

representation that is false in connection with the negotiation, award or performance of a government contract.

Printed Name of President/Authorized Agent

Signature

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FORM F: Chapter 271 - Political Contribution Disclosure Form

(Contracts that Exceed $17,500.00)

Ref. N.J.S.A. 52:34-25

The undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that

____________________________________________________(Business Entity) has made the following reportable political contributions to

any elected official, political candidate or any political committee as defined in N.J.S.A. 19:44-20.26 during the twelve (12)

months preceding this award of contract:

Reportable Contributions

Date of Contribution Amount of Contribution

Name of Recipient/Elected Official/Committee/Candidate

Name of Contributor

The Business Entity may attach additional pages if needed.

____________________________________________________________________________________

No Reportable Contributions (Please check if applicable.)

I certify that _______________________________________ (Business Entity) made no reportable contributions to any elected official,

political candidate or any political committee as defined in N.J.S.A. 19:44-20.26.

Certification

I certify, that the information provided above is in full compliance with Public Law 2005—Chapter 271.

Name of Authorized Agent ____________________________________________________________

Signature _________________________________ Title ____________________________________

Business Entity______________________________________________________________________

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P.L. 2005, c.271

(Unofficial version, Assembly Committee Substitute to A-3013, First Reprint*)

AN ACT authorizing units of local government to impose limits on political contributions by contractors and supplementing

Title 40A of the New Jersey Statutes and Title 19 of the Revised Statutes.

BE IT ENACTED by the Senate and General Assembly of the State of New Jersey:

40A:11-51 1. a. A county, municipality, independent authority, board , or fire district is hereby authorized to establish by

ordinance, resolution or regulation, as may be appropriate, measures limiting the awarding of public contracts therefrom to

business entities that have made a contribution pursuant to P.L.1973, c.83 (C.19:44A-l et seq.) and limiting the contributions

that the holders of a contract can make during the term of a contract, notwithstanding the provisions and parameters of

sections 1 through 12 of P.L.2004, c.19 (C. 19:44A-20.2 et al.) and section 22 of P.L.1973, c.83 (C.19:44A-22).

b. The provisions of P.L.2004, c.19 shall not be construed to supersede or preempt any ordinance, resolution or regulation of a

unit of local government that limits political contributions by business entities performing or seeking to perform government

contracts. Any ordinance, resolution or regulation in effect on the effective date of P.L.2004, c.19 shall remain in effect and

those adopted after that effective date shall be valid and enforceable.

c. An ordinance, resolution or regulation adopted or promulgated as provided in this section shall be filed with the Secretary of

State.

52:34-25 2. a. Not later than 10 days prior to entering into any contract having an anticipated value in excess of $17,500,

except for a contract that is required by law to be publicly advertised for bids, a State agency, county, municipality,

independent authority, board , or fire district shall require any business entity bidding thereon or negotiating therefor, to

submit along with its bid or price quote, a list of political contributions as set forth in this subsection that are reportable by the

recipient pursuant to the provisions of P.L.1973, c.83 (C.19:44A-l et seq.) and that were made by the business entity during the

preceding 12 month period, along with the date and amount of each contribution and the name of the recipient of each

contribution. A business entity contracting with a State agency shall disclose contributions to any State, county, or municipal

committee of a political party, legislative leadership committee, candidate committee of a candidate for, or holder of, a State

elective office, or any continuing political committee. A business entity contracting with a county, municipality, independent

authority, other than an independent authority that is a State agency, board , or fire district shall disclose contributions to: any

State, county, or municipal committee of a political party; any legislative leadership committee; or any candidate committee of

a candidate for, or holder of, an elective office of that public entity, of that county in which that public entity is located, of

another public entity within that county, or of a legislative district in which that public entity is located or, when the public

entity is a county, of any legislative district which includes all or part of the county, or any continuing political committee.

The provisions of this section shall not apply to a contract when a public emergency requires the immediate delivery of goods

or services.

b. When a business entity is a natural person, a contribution by that person's spouse or child, residing therewith, shall be

deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by

any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.

When a business entity is other than a natural person, a contribution by: all principals, partners, officers, or directors of the

business entity or their spouses; any subsidiaries directly or indirectly controlled by the business entity; or any political

organization organized under section 527 of the Internal Revenue Code that is directly or indirectly controlled by the business

29 | P a g e

entity, other than a candidate committee, election fund, or political party committee, shall be deemed to be a contribution by

the business entity.

c. As used in this section:

"business entity" means a natural or legal person, business corporation, professional services corporation, limited liability

company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under

the laws of this State or of any other state or foreign jurisdiction;

"interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in

the case of a business entity that is a corporation for profit, as appropriate; and

"State agency" means any of the principal departments in the Executive Branch of the State Government, and any division,

board, bureau, office, commission or other instrumentality within or created by such department, the Legislature of the State

and any office, board, bureau or commission within or created by the Legislative Branch, and any independent State authority,

commission, instrumentality or agency.

d. Any business entity that fails to comply with the provisions of this section shall be subject to a fine imposed by the New

Jersey Election Law Enforcement Commission in an amount to be determined by the commission which may be based upon

the amount that the business entity failed to report.

19:44A-20.13 3. a. Any business entity making a contribution of money or any other thing of value, including an in-kind

contribution, or pledge to make a contribution of any kind to a candidate for or the holder of any public office having ultimate

responsibility for the awarding of public contracts, or to a political party committee, legislative leadership committee, political

committee or continuing political committee, which has received in any calendar year $50,000 or more in the aggregate

through agreements or contracts with a public entity, shall file an annual disclosure statement with the New Jersey Election

Law Enforcement Commission, established pursuant to section 5 of P.L.1973, c.83 (C.19:44A-5), setting forth all such

contributions made by the business entity during the 12 months prior to the reporting deadline.

b. The commission shall prescribe forms and procedures for the reporting required in subsection a. of this section which shall

include, but not be limited to:

1) the name and mailing address of the business entity making the contribution, and the amount contributed during the

12 months prior to the reporting deadline;

2) the name of the candidate for or the holder of any public office having ultimate responsibility for the awarding of

public contracts, candidate committee, joint candidates committee, political party committee, legislative leadership

committee, political committee or continuing political committee receiving the contribution; and

3) the amount of money the business entity received from the public entity through contract or agreement, the dates,

and information identifying each contract or agreement and describing the goods, services or equipment provided or

property sold.

c. The commission shall maintain a list of such reports for public inspection both at its office and through its Internet site.

d. When a business entity is a natural person, a contribution by that person's spouse or child, residing therewith, shall be

deemed to be a contribution by the business entity. When a business entity is other than a natural person, a contribution by

any person or other business entity having an interest therein shall be deemed to be a contribution by the business entity.

When a business entity is other than a natural person, a contribution by: all principals, partners, officers, or directors of the

business entity, or their spouses; any subsidiaries directly or indirectly controlled by the business entity; or any political

organization organized under section 527 of the Internal Revenue Code that is directly or indirectly controlled by the business

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entity, other than a candidate committee, election fund, or political party committee, shall be deemed to be a contribution by

the business entity.

As used in this section:

"business entity" means a natural or legal person, business corporation, professional services corporation, limited liability

company, partnership, limited partnership, business trust, association or any other legal commercial entity organized under

the laws of this State or of any other state or foreign jurisdiction; and

"interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the stock in

the case of a business entity that is a corporation for profit, as appropriate.

e. Any business entity that fails to comply with the provisions of this section shall be subject to a fine imposed by the New

Jersey Election Law Enforcement Commission in an amount to be determined by the commission which may be based upon

the amount that the business entity failed to report.

4. This act shall take effect immediately.

* Note: Bold italicized statutory references of new sections are anticipated and not final as of the time this document was

prepared. Statutory compilations of N.J.S.A. 18A:18A-51 is anticipated to show a reference to N.J.S.A. 40A:11-51 and to N.J.S.A.

52:34-25.

List of Agencies with Elected Officials Required for Political Contribution Disclosure

N.J.S.A. 52:34-25

County Name: Essex

State: Governor, and Legislative Leadership Committees

Legislative District #: 36

State Senator and two members of the General Assembly per district.

County:

Freeholders County Clerk Sheriff

Surrogate Registrar of Deeds

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Municipalities (Mayor and members of governing body, regardless of title):

Belleville, Bloomfield, Millburn, Glen Ridge, Verona, Montclair, Irvington, West Orange, Newark, Livingston, Cedar Grove,

North Caldwell, Caldwell/West Caldwell, Maplewood, Essex Fells, Nutley, Roseland, Belleville

Boards (Members of NPCS):

Adriana Meherji

Gary Wescott

Jordan Stearn

Cyrus Meherji

Cynthia Williams

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FORM G: BIDDER’S COMMENT FORM

This form is for Bidder’s use in offering voluntary alternates, or other comments intended to afford NPCS information or

opportunities to improve the quality of the project, without invalidating the bid proposal. It may not be used to take exception

to specific conditions of the project defined in the contract documents which the Bidder does not like. The bid provided must

be based upon the plans and specs, and all contract conditions, as stated. If these documents or conditions contain some

untenable item, or extremely expensive provision, for example, to which the Bidder wishes to raise objection, this must be

done in writing to the School Business Administrator through the question process outlined in the Instructions to Bidders.

Such inquiries will have response issued by addendum only, and the resulting decision circulated to all bidders of record.

Inquires raised too close to the bid date will not be able to be answered.

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________

Name of Company:

Address:

City, State, Zip:

Name of Authorized Representative:

Signature:

Title:

Date:

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FORM H: ACKNOWLEDGEMENT OF ADDENDA

The bidder acknowledges receipt of the hereinafter enumerated Addenda which have

been issued during period of bidding and agrees

that said Addenda shall become a part of this contract. The bidder shall list below the

numbers and issuing dates of the Addenda.

Addenda Number Issuing Dates

No Addenda Received

Name of Company:

Address:

City, State, Zip Code:

Name of Authorized Representative :

Signature: ____________________________________________________________________

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FORM I: Pricing and Equipment Requirements

Proposal of Pricing (Please Complete)

Meal Type Estimated Servings Per Day

Estimated Number of Service Days

Unit Prices

Breakfast Lunch Snack

Total Estimated Cost: $______________________

Equipment Requirements (Please Complete)

Type of Equipment Quantity Make/Model Provided by Vendor? (Y/N)

If no, Unit/Total Cost

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Section VII- Appendices

APPENDIX A

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and Newark Prep Charter School (hereafter "owner") do hereby agree that the provisions of Title 11 of the

Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of

disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules

and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on

behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the

Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated

the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative

proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents,

servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature

arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay

any and all charges for legal services and any and all costs and other expenses arising from such action or administrative

proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner's grievance

procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance

procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs

any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall

satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor

along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner

or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every

demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to

this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save

harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its

agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no

way limit the contractor's obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from

any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement

or otherwise at law.

APPENDIX B

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27

GOODS, PROFESSIONAL SERVICES AND GENERAL SERVICE CONTRACTS

During the performance of this contract, the contractor agrees as follows:

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The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment

because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or

expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or

expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that

employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital

status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include,

but not limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff

or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The

contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided

by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on

behalf of the contractor, state that all qualified applicants will receive consideration for em-ployment without regard to age,

race, creed, color, national origin, ancestry, marital status, affectional or sex-ual orientation, gender identity or expression,

disability, nationality or sex.

The contractor or subcontractor, where applicable, will send to each labor union or representative or work-ers with which it

has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting

officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post

copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor where applicable, agrees to comply with any regulations promulgated by the Treasurer

pursuant to N.J.S.A. 10:5-31 et seq. as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the

applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2, or a binding determination of the

applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to,

employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age,

creed, color, national origin, ancestry, marital status, affectional or

sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any

recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personal testing

conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey

and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating

to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color,

national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality

or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable

Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services

contract, one of the following three documents:

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Letter of Federal Affirmative Action Plan Approval

Certificate of Employee Information Report

Employee Information Report Form AA302

The contractor and its subcontractor shall furnish such reports or other documents to the Division of Contract Compliance &

EEG as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public

agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEG for conducting a

compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C.17:27.

APPENDIX C

WORKER AND COMMUNITY RIGHT TO KNOW

1. All products that you deliver to NPCS must be labeled in accordance with the New Jersey Right to Know Law (N.J.S.A. 34:5A-

1 et. seq.)

A. The label must list the five (5) predominant ingredients and any hazardous chemicals in the product.

B. Next to each chemical name will be the CAS number of that chemical.

C. The label must be attached to each container (bottle, box, can, bucket, etc.)

2. Material Safety Data Sheets (MSDSs) must accompany the first shipment of the product.

3. NPCS reserves the right to reject any shipment not in compliance with the above specifications.

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APPENDIX D: 2012-13 Meal Patterns

LUNCH MEAL PATTERN - for the 2012-2013 school year

Meal Component

GRADES K - 5

GRADES 6 - 8

GRADES 9 - 12 Weekly minimum

Daily minimum

Weekly minimum

Daily minimum

Weekly minimum

Daily minimum

Fruit (cups)

2 1/2

1/2

2 1/2

1/2

5

1

Vegetables (cups)

3 3/4

3/4

3 3/4

3/4

5

1

Dark green

Red/orange Beans/Peas

(legumes)

Starchy

Other Addtl. Veg to reach total

1/2

3/4

1/2

1/2

1/2

1

1/2

3/4

1/2

1/2

1/2

1

1/2

1 1/4

1/2

1/2

3/4

1 1/2

Grains ( oz equivalent)

8 - 9

1

8 - 10

1

10 - 12

2 Meat/Meat alternate (oz equiv.)

8 - 10

1

9 - 10

1

10 - 12

2

Fluid Milk (cups)

5

1

5

1

5

1

Other LUNCH Specifications: Daily Amount Based on the Average for a 5-Day Week

Minimum - Maximum

Grades K - 5

Grades 6 - 8

Grades 9 -12

Calories 550 - 650 600 - 700 750 - 850

Saturated Fat (% of total calories) < 10 < 10 <10 Nutrition label or manufacturer specs must indicate zero grams of

Trans Fat trans fat per serving

Additional Requirements:

Half of the grains offered must be whole grain-rich At least 2 varieties of milk must be offered from the following choices:

1) Low fat (1% fat) unflavored 2) Fat free unflavored or flavored

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APPENDIX E: School Nutrition Program Template Contract

LEA/VENDOR CONTRACT TEMPLATE]

School Nutrition Programs

VENDOR CONTRACT

between

_____________________________________________ and __________________________________________

Name of Local Education Agency (“LEA”) Name of Company (“Vendor”)

________________________________________________

Child Nutrition Agreement #

Address: Address:

Phone: Phone:

Fax: Fax:

Email: Email:

I. Purpose and Term

LEA hereby agrees to purchase from Vendor, and Vendor hereby agrees to provide to LEA, the lunches, breakfasts, and

afterschool snacks that are indicated in Section III below (collectively referred to in this contract as the “vended meals”),

as part of the respective United States Department of Agriculture (USDA) School Nutrition Programs, all in accordance

with the terms of this contract and applicable USDA regulations.

Vendor will provide the vended meals to the LEA school sites listed on the attached Schedule A. LEA will give Vendor

___ days’ advance written notice of any change to the sites or other information listed on Schedule A.

This contract is effective for the period commencing ___________________, 20___ and ending __________________,

20___, unless terminated earlier as provided herein.

II. School Calendar

Vendor will provide the vended meals daily, Monday through Friday, on days when schools are in session according to

LEA’s school year calendar attached as Schedule B. LEA will not be responsible for receiving or paying for vended

meals (i) on days when schools are closed, as shown on LEA’s school year calendar; (ii) on any planned non-serving day

that is not shown on LEA’s school year calendar, provided LEA notifies Vendor (by phone/email/fax) at least

________________ in advance of such date; and (iii) on days when schools are closed due to inclement weather.

III. Meal Requirements

Under this contract, Vendor will provide (LEA - check all that apply):

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Lunches meeting National School Lunch Program requirements set forth in 7 CFR Section 210.10.

Breakfasts meeting School Breakfast Program requirements set forth in 7 CFR Section 220.8.

Afterschool snacks meeting Afterschool Care Snacks requirements set forth in 7 CFR Section 210.10.

All vended meals will conform to the applicable meal pattern requirements set forth by USDA regulations.

IV. Milk

(LEA - check one)

All vended meals supplied by Vendor will include milk. For all purchases of fresh milk for LEA vended

meals, the Vendor shall purchase an amount of fresh milk from New Jersey producers at least equal to the amount

of fresh milk proposed to be furnished to the LEA, in accordance with N.J.S.A. 18A:18A-6 and N.J.A.C. 2:55-1.1 et

seq.

Vendor will supply all vended meals without milk, which LEA will purchase separately.

V. Menus

Vendor will initially supply vended meals in accordance with the cycle menu that was included in the bid or proposal that

Vendor submitted to LEA for the award of this contract. Vendor will provide LEA with subsequent menus prepared on a

[weekly][two-week][monthly] basis at least _____________________ in advance of their effective dates.

VI. Orders

(LEA - check one)

LEA will order vended meals on a weekly basis by notifying Vendor by [phone/email/fax] on each

_____________ of the numbers of each type of vended meal needed for each day of the following week.

LEA will order vended meals on a daily basis by notifying Vendor by [phone/email/fax] not later than

________ of the numbers of each type of vended meal needed for [that day] [the following day].

LEA may increase or decrease the number of each type of vended meal ordered for any day by up to ______ vended

meals by notifying Vendor by [phone/email/fax] not later than ________ on the [scheduled delivery date] [day before the

scheduled delivery date].

VII. Packaging

(LEA - check one)

Vendor will provide all vended meals as individual, unitized meals packaged in sealed, leak-proof

containers suitable for transport.

Vendor will provide vended meals in bulk quantities, accompanied by written instructions listing the

planned portion size to be served of each food component in order to meet the applicable meal pattern requirements.

All vended meals supplied by Vendor will include the following:

(LEA - check all that apply)

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Eating utensils

Condiments

Paper goods

Serving utensils [and trays]

Other (specify):

VIII. Delivery

(LEA - check one)

Not later than ________ each day, Vendor will deliver vended meals in separate, suitable transport

cartons for each meal type, to each LEA vended site indicated on Schedule A. Vended meals should not be

delivered before _________. Vendor will be responsible for the condition and care of vended meals, including

maintaining the proper temperature of meal components, until LEA accepts delivery. Vendor will prepare a daily

delivery slip for each LEA vended site. An authorized LEA representative will count and verify all vended meals

upon receipt at each LEA vended site, and note any discrepancies on the daily delivery slip.

Vendor will load vended meals in separate, suitable transport cartons for each meal type, to be picked up

by LEA not later than _________ each day. Vendor will be responsible for the condition and care of vended meals,

including maintaining the proper temperature of meal components, until picked up by LEA. Vendor will prepare a

daily delivery slip and an authorized LEA representative will count and verify all vended meals at pick up, and note

any discrepancies on the daily delivery slip.

IX. Charges and Billing

LEA will pay the following charges for vended meals that meet School Nutrition Programs requirements and are provided

in accordance with this contract:

Breakfast: $

Lunch: $

Snack: $

Vendor will submit a written invoice to LEA following the end of each calendar month, listing the numbers and types of

vended meals provided on each day of the preceding month, the monthly total for each type of vended meal provided, and

their respective unit prices. The invoice shall also list any other food or supplies delivered to LEA by Vendor.

LEA will not pay for vended meals that are spoiled or unwholesome at the time of delivery, or that otherwise fail to meet

the terms of this contract.

X. Health and Sanitation

Vendor will maintain applicable state and local health certifications for all facilities in which meals are prepared for LEA.

All food will be properly stored, prepared, packaged and transported free of contamination and at appropriate

temperatures.

Vendor will follow applicable Hazard Analysis Critical Control Point (HACCP) procedures in the preparation and

delivery of vended meals for LEA.

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XI. Recordkeeping and Availability of Records

A. Vendor will keep and maintain all HACCP food safety records, including HACCP process, and time and

temperature monitoring.

B. Vendor will provide production and menu records relating to vended meals as needed in connection with any

administrative review of LEA’s school meal service, and for nutrient analysis under USDA School Meal Initiative

(SMI) procedures, including the following: detailed production records; dated menus; recipes or nutrient fact

sheets for all menu items served as part of reimbursable vended meals; and USDA bread and grain chart.

C. Vendor agrees to grant representatives of LEA, the New Jersey Department of Agriculture, USDA, and the U.S.

General Accounting Office access to any of its books, documents, papers and records directly pertinent to this

contract, for the purpose of making audit, examination, excerpts, and transcriptions. Vendor will retain all

required records for a period of three (3) years after LEA makes final payment under this contract and all other

pending matters are closed.

XII. Additional Vendor Responsibilities

Vendor agrees to comply with the following USDA regulatory requirements, if applicable:

A. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327-330), as supplemented

by U.S. Department of Labor regulations (29 CFR Part 5) [contracts in excess of $2,500 which involve

employment of mechanics or laborers].

B. All applicable standards, orders and requirements issued under Section 306 of the Clean Air Act (42 USC

1857(h)), Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738, and the U.S.

Environmental Protection Agency regulations (40 CFR Part 15) [contracts in excess of $100,000].

C. Mandatory standards and policies relating to energy efficiency which are contained in the state energy

conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871).

XIII. Nonperformance or Noncompliance

In the event of Vendor’s nonperformance under this contract and/or its violation or breach of the contract terms, the LEA

shall have the right to pursue all administrative, contractual, and legal remedies against the Vendor and shall have the

right to seek all sanctions and penalties as may be appropriate.

XIV. Termination

The LEA or Vendor may cancel this contract for cause by giving 60 days’ written notification to the other party.

The LEA or Vendor may terminate this contract at any time if it is prevented or delayed from fulfilling the terms of the

contract due to war, strike, fire, flood, act of God, or any act not within its control and which, by the exercise of due

diligence, it was unable to prevent. In such event, the LEA or Vendor, as the case may be, shall give written notice to the

other party setting forth the reason for and the effective date of termination. Neither party shall be liable for any loss or

penalty upon such termination, except LEA shall pay Vendor for vended meals delivered in accordance with this contract

prior to the termination date.

XV. Political Contribution Disclosure [all contracts in amount of $17,500 or greater]

Included in the bid/proposal submitted to LEA for award of this contract, the Vendor signed and submitted a Political

Contribution Disclosure Form listing the information set forth in N.J.S.A. 19:44A-20.26. During the term of this contract,

the Vendor and any person or business entity having an interest in the Vendor, shall not make any contribution reportable

under N.J.S.A. 19:44A-1 et seq. to any member of the board of education of the LEA.

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XVI. Debarment / Suspension Certificate

Included in the bid/proposal submitted to LEA for award of this contract, the Vendor signed and submitted a Certification

Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion. The Vendor shall provide immediate written

notice to the LEA if it learns that its certification was erroneous when submitted or has become erroneous due to changed

circumstances.

XVII. Certificate of Independent Price Determination

Prior to entering into this contract, the LEA and the Vendor executed a Certificate of Independent Price Determination,

certifying that the prices in the offer have been arrived at independently, without consultation, communication or

agreement for the purpose of restricting competition. The Certificate of Independent Price Determination shall be kept on

file with the signed contract at the LEA.

XVIII. Certification Regarding Lobbying

Included in the bid/proposal submitted to LEA for award of this contract, the Vendor signed and submitted a Certification

Regarding Lobbying and, if applicable, a Standard Form LLL – Disclosure of Lobbying Activities. During the term of this

contract, the Vendor shall file with the LEA a Standard Form LLL – Disclosure of Lobbying Activities at the end of each

calendar quarter in which any event occurs that requires disclosure or that materially affects the accuracy of the

information contained in any disclosure form previously filed by the Vendor.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed by their duly authorized

representatives as of the dates set forth below.

Signatures:

LEA NAME:

Signature of Authorized Representative:

Name/Title:

Date:

VENDOR NAME:

Signature of Authorized Representative:

Name/Title:

Date:

SCHEDULE A

LEA SCHOOLS RECEIVING VENDED MEALS

School Name & Address School Type Vended Meals Provided

□ Elementary

□ Middle

□ High School

□ Breakfast

□ Lunch

□ Afterschool Snack

□ Elementary

□ Middle

□ High School

□ Breakfast

□ Lunch

□ Afterschool Snack

□ Elementary

□ Middle

□ High School

□ Breakfast

□ Lunch

□ Afterschool Snack

□ Elementary

□ Middle

□ High School

□ Breakfast

□ Lunch

□ Afterschool Snack

□ Elementary

□ Middle

□ High School

□ Breakfast

□ Lunch

□ Afterschool Snack

SCHEDULE B

Newark Prep Charter School 2012-2013 Calendar

February 2013

S M T W T F S School Days: 17

1 2 1: End of Semester 1, Q2

3 4 5 6 7 8 9 8: Staff PD, No School

10 11 12 13 14 15 16

13: Early Dismissal, 1 PM

15: Parent Teacher Conferences,

9-5 PM, No School

17 18 19 20 21 22 23 18: President’s Day, School

Closed

24 25 26 27 28

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September 2012 March 2013

S M T W T F S School Days: 16 S M T W T F S School Days: 16

1 3: Labor Day 1 2

2 3 4 5 6 7 8 6: Students First Day, Early

Dismissal, 12 PM 3 4 5 6 7 8 9

9 10 11 12 13 14 15 7: Early Dismissal, 12 PM 10 11 12 13 14 15 16 13: Early Dismissal, 1 PM

16 17 18 19 20 21 22

17: Rosh Hashanah, School

Closed

21: Staff PD, No School

17 18 19 20 21 22 23

23 24 25 26 27 28 29 26: Yom Kippur, No School 24 25 26 27 28 29 30 25-29: Spring Break, No School

31

October 2012 April 2013

S M T W T F S School Days: 22 S M T W T F S School Days: 20

1 2 3 4 5 6 1 2 3 4 5 6

7 8 9 10 11 12 13 8: Columbus Day, No School 7 8 9 10 11 12 13 12: End of Quarter 3, Staff PD, No

School

14 15 16 17 18 19 20 14 15 16 17 18 19 20 19: Parent Teacher Conferences,

9-5 PM, No School

21 22 23 24 25 26 27 21 22 23 24 25 26 27 24: Early Dismissal, 1 PM

28 29 30 31 31: Early Dismissal, 1 PM 28 29 30

November 2012 May 2013

S M T W T F S School Days: 17 S M T W T F S School Days: 22

1 2 3 1 2 3 4

4 5 6 7 8 9 10 9: End of Quarter 1, Staff PD, No

School 5 6 7 8 9 10 11

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11 12 13 14 15 16 17

12: Veterans’ Day, No School

16: Parent Teacher Conferences, 9-5

PM, No School

12 13 14 15 16 17 18

18 19 20 21 22 23 24

21: Early Dismissal, 1 PM

22-23: Thanksgiving Break, No School

19 20 21 22 23 24 25 22: Early Dismissal, 1 PM

25 26 27 28 29 30 26 27 28 29 30 31 27: Memorial Day, No School

December 2012 June 2013

S M T W T F S School Days: 15 S M T W T F S School Days: 15

1 1

2 3 4 5 6 7 8 2 3 4 5 6 7 8

9 10 11 12 13 14 15 9 10 11 12 13 14 15

16 17 18 19 20 21 22 19: Early Dismissal, 1 PM 16 17 18 19 20 21 22 19-21: Final Exams, Early

Dismissal, 1 PM

23 24 25 26 27 28 29 24-31: Winter Break, No School 23 24 25 26 27 28 29 21: Last Day for Students, End of

Semester 2, Q4

30 31 30

January 2013

Total Student Days: 181

S M T W T F S School Days: 21

1 2 3 4 5 1: New Year’s Day, No School

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

21: Martin Luther King Day, No

School

23: Early Dismissal, 1 PM

27 28 29 30 31 28-1: Final Exams

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APPENDIX F: NPCS 2012-13 Calendar:

See Attached. Note: This is a draft of the Newark Prep Charter School 2012-13 calendar that is subject

to minor changes. Vendors must be willing to be flexible with sufficient advanced notice of calendar

changes, as the 2012-13 calendar will be approved by the Board during the summer of 2012.