bid request – computing devices...apple ipad air 2 with 64gb 5 | page warranty requirements the...

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CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT

Purchasing Department

2500 Edgewood Rd NW

Cedar Rapids, Iowa 52405

May 2016

BID REQUEST – Computing Devices

The Purchasing Office of the Cedar Rapids Community School District (CRCSD) request bids on the items

listed in this document. All prices are to be bid F.O.B. to the designated delivery locations in Cedar Rapids

and Hiawatha, Iowa. Do not include Federal or State Tax in prices submitted.

The Purchasing Office and/or Board of Directors reserve the right to reject any and all bids or any part

thereof, and to waive informalities and to enter into such contract or contracts as shall be deemed in the best

interest of the Cedar Rapids Community School District, in the County of Linn, State of Iowa.

Bid Responses are due no later than Friday, May 20, 2016 at 2:00 pm CDT.

Email: Marked “Bid – Computers” in the subject line of the message and email to:

[email protected] Use only this email address. 10MB maximum

OR

Hardcopy Submissions:

Placed in an opaque envelope addressed to:

Attn: Bid - Computers

Cedar Rapids Community School District


2500 Edgewood Rd NW


Questions related to bid due no later than Tuesday, May 10, 2016 at 2:00 pm CDT

Questions are to be directed via email to:

Tom Day, Manager of Purchasing

Email: [email protected]

Questions will not be answered if submitted after deadline.

No bids will be considered which have not been received by the deadline set forth in this request. CRCSD is

not responsible for delays occasioned by the world wide web servers, U.S. Postal Service, the internal mail

delivery system of CRCSD, or any other means of delivery employed by the Bidder.

Any company that desires not to bid at this time and wishes to remain on the CRCSD mailing list, should

notify the Manager of Purchasing to that effect. Otherwise, any company not submitting a bid may be

removed from the mailing list for types of items listed in this bid.

mailto:[email protected]


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BID REQUEST – Computing Devices ________________________________________________________ 1

Bid Responses are due no later than Friday, May 20, 2016 at 2:00 pm CDT. _____________________________ 1

Questions related to bid due no later than Tuesday, May 10, 2016 at 2:00 pm CDT _______________________ 1

SCOPE OF CURRENT NEEDS _______________________________________________________________ 3

SPECIAL CONDITIONS _________________________________________________________________________ 3

PRODUCTS REQUESTED (SPECIFIC MODELS) _________________________________________________ 4

Desktop Units: All-in-one touch desktop units 20-21.5 inch __________________________________________ 4

Desktop Units: All-in-one touch desktop units 23-23.8 inch __________________________________________ 4

Laptop Units: General purpose laptop unit (primary users- staff) ______________________________________ 4

Laptop Units: Rugged laptop unit (primary users- students) __________________________________________ 4

Tablet: Microsoft Surface Pro 4 _________________________________________________________________ 4

Tablet: Apple iPad Air 2 _______________________________________________________________________ 4

WARRANTY REQUIREMENTS _____________________________________________________________ 5

REQUIRED SERVICES ____________________________________________________________________ 5

ON-GOING VENDOR REQUIREMENTS _______________________________________________________ 6

DELIVERY REQUIREMENTS _______________________________________________________________ 6

AWARD OF CONTRACT __________________________________________________________________ 6

PERFORMANCE GUARANTEE _____________________________________________________________ 6

STANDARD RULES FOR CONTRACTORS _____________________________________________________ 6

CONTRACT/PURCHASE ORDER ____________________________________________________________ 7

CONTRACT EXTENSION __________________________________________________________________ 7

Appendix 1: Shape the Future Letter of Eligibility _____________________________________________ 8

Shape the Future Hardware Requirements ________________________________________________________ 9

Shape the Future: Cedar Rapids School District Eligible Schools _____________________________________ 10

Appendix 2: Build Specifications __________________________________________________________ 12

Dell Models ________________________________________________________________________________ 12

HP Models _________________________________________________________________________________ 15

Lenovo Models _____________________________________________________________________________ 18

Appendix 3: Delivery Quantities and Dates _________________________________________________ 20

Appendix 4: Delivery Addresses __________________________________________________________ 21

Appendix 5: Standard Rules for Contractors ________________________________________________ 24

BID RESPONSE FORM– Computing Devices May 2016 ________________________________________ 28

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SCOPE OF CURRENT NEEDS

CRCSD intends to purchase approximately 3800 computing units over the next 12 months and

approximately 2500 units each year after. The units acquired will include a mix of desktop, laptop and tablet

devices.

The District has reviewed options and is accepting bids on specific equipment. Detailed specifications for

each item are provided within this bid request. Bids will only be accepted for the specific equipment

identified in this document, built with the listed specs. No exceptions unless approved by CRCSD first.

Cedar Rapids Community School District may increase, upon evaluation of the offers, the number of

computing devices requested. All prices bid shall be effective immediately and shall remain in effect

through manufacturer’s production of unit.

SPECIAL CONDITIONS

1. The District reserves the right to award to multiple vendors, however award for devices from a

single manufacturer will be awarded on an “all or none” basis.

2. The District is leveraging Microsoft’s Shape the Future program. Pricing must reflect this

discounting. See appendix for details.

3. All respondents must complete the bid response sheet to reflect pricing offered. Bid prices offered

must be best and final pricing. Bids not on our forms may be considered as non-responsive and

rejected.

4. Delivery specifications will be taken into consideration when awarding bids. All delivery

specifications must be met. School-site delivery dates and approximate quantities are shown in the

appendix. School delivery quantities are estimated and will be finalized by October 17, 2016. It is

anticipated that an initial order of a minimum of 90 mobile devices will be placed on Tuesday, June

14, 2016 for delivery after July 1.

5. Payment to be made within 60 days after delivery. Payment release is after the Board approval, as

per Code of Iowa requirements.

6. Any bidder may withdraw their bid at any time prior to the closing time for receipts of bids, but no

bid shall be withdrawn for a period of thirty (30) days after the scheduled closing time for the receipt

of bids.

7. Other tax supported governmental agencies or departments within Linn County and additionally,

AEA 10 affiliated schools, may request that the successful bidder extend the opportunity to purchase

off this bid with notification to Tom Day, Purchasing Manager (email [email protected] or phone

319-558-2321).

8. The Cedar Rapids Community School District reserves the right to select the product and/or service

provider which best meets CRCSD’s required needs, budget, and quality levels.


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PRODUCTS REQUESTED (SPECIFIC MODELS)

Bids will be accepted on the following devices. Detailed build specifications (for computer and laptops),

estimated device quantities, and delivery locations are provided in appendixes.

Desktop Units: All-in-one touch desktop units 20-21.5 inch

Dell- OptiPlex 3240 (21.5”)

HP- ProOne 400G2 (20”)

Lenovo M800z (21.5”)

Desktop Units: All-in-one touch desktop units 23-23.8 inch

Dell- OptiPlex 7440 (23.8”)

HP- EliteOne 800G2 (23”)

Lenovo M900z (23.8)

Laptop Units: General purpose laptop unit (primary users- staff)

Dell- Latitude E5470

HP- ProBook 640 G2

Lenovo-T460

Laptop Units: Rugged laptop unit (primary users- students)

Dell- Latitude 3350

HP- ProBook 430 G3

Alternate Options:

Dell- Latitude 3160B

HP- ProBook 11 EE G2

Lenovo-11e

Tablet: Microsoft Surface Pro 4

Surface Pro 4 Core M/4GB/128GB (Microsoft SKU#SU3-00001)

Tablet: Apple iPad Air 2

Apple iPad Air 2 with 64GB

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WARRANTY REQUIREMENTS

The specified warranty on computers, monitors and internal components of the systems is defined to mean

the following:

Warranty will be effective for three years from the date of delivery to the designated CRCSD facility

and will cover all hardware components with onsite repair or replacement. All vendors to include

accidental damage for the three-year warranty period.

Warranty service will be requested via dedicated online portal, logged chat or email address where

service can be requested 24 hours a day; and\or a toll-free number provided by the vendor or service

provider. Live support must be available at a minimum between 7:00 a.m. and 4:00 p.m. (Central

Standard Time) on business days.

Warranty service will be completed on-site within two business days from the time the request is called

in or emailed.

On-site means that the vendor will have a representative or technician visit the district facility in Cedar

Rapids or Hiawatha, IA and either repair the unit there, replace the defective device or part(s), or remove the

unit from the site for repair and return it in working order within the required time.

Any vendor not able to meet these warranty requirements must clearly indicate warranty limitation

in the bid response.

REQUIRED SERVICES

1. Computers electronically pre-set with district-provided BIOS settings. CRCSD to provide

required BIOS settings. Vendors must include directions necessary to facilitate this process with

offer.

2. Asset tagging and engraving of computers, laptops, and tablets with district-provided asset

tags. Vendors must include all required forms necessary to facilitate this process with offer. CRCSD

to identify placement location of tags and engraving.

3. Inventory records in advance of delivery. Vendor to provide to CRCSD the following information

in electronic format (Excel preferred, or tab delimited file format) at least 2 business days prior to

each site’s delivery:

o Per device: CRCSD asset tag number, model, serial number, MAC address, delivery date,

and warranty expiration date

4. Check all devices prior to delivery for DOAs. Process all returns and replacements for

damaged or non-functioning machines prior to or at time of delivery.

5. Delivery, unboxing and removal of all packing materials per site at time of delivery.

6. Vendors may include other value-added services by itemizing such services and associated costs.

Note: Above services are not required for smaller quantity orders that may occur beyond what is listed

in this document.

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ON-GOING VENDOR REQUIREMENTS

The vendor, at a minimum, must meet the following:

1. Maintain parts availability for a minimum five years for all products bid.

2. Maintain availability to purchase proposed product for a minimum of 12 months (through June

2017).

3. Provide free technical support to the staff of CRCSD Technology Division via toll free telephone

number and/or web site for the duration of the products’ warranty period.

4. Provide Microsoft Windows 8.1 Pro, Windows 10 Pro and Windows 10 Enterprise compatible

drivers for all installed components of computers, laptops and Windows tablets.

5. Provide references as required upon request.

DELIVERY REQUIREMENTS

All delivery costs to CRCSD locations must be included in the bid price of the computer. No additional fees

for delivery will be paid. Delivery of the devices must be made per schedule or no later than 30 days after

order is placed for additional orders.

Deliveries will be made to CRCSD facilities as outlined in the appendix.

When the bids are received, CRCSD retains the right to increase the quantity actually ordered while

maintaining all delivery requirements. Exact quantities to be delivered will accompany the Purchase Order.

The successful supplier(s) will notify a designated CRCSD office or employee a minimum of 48 hours in advance

of each deliveries. The notification will include the name and phone number of the carrier[s]/truck line delivering

the devices.

AWARD OF CONTRACT

Award of contracts is anticipated on Tuesday, June 14, 2016.

PERFORMANCE GUARANTEE

Upon award of the bid, CRCSD’s expectation of the successful bidder is that this contract will be promptly

executed in accordance with the bid request and in the manner and form required by the contract. Failure to

meet order deliveries as specified will result in a loss of $5.00 per computer per day.

Verification of a vendor’s ability to fulfill their obligation is solely at the CRCSD discretion.

STANDARD RULES FOR CONTRACTORS

Please refer to Appendix for information which includes the requirement for a Certificate of Insurance for

all contractors operating on district sites and other critical terms and conditions that must be met.

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CONTRACT/PURCHASE ORDER

CRCSD will notify the successful vendor to proceed via a Purchase Order. This Purchase Order, along with

the bid request and its addenda and the bid response, will be considered a written contract with all

particulars per the successful bid.

Include as an attachment to the bid response, all specific ordering instructions that are necessary to generate

a Purchase Order. Clearly note this on your bid response signature page.

No assignment of interest in this contract will be permitted.

CONTRACT EXTENSION

CRCSD desires to have this contract remain in effect for one year from award date, with the option of three

additional, one-year extensions. Continuation of the contract beyond the initial period is subject to mutual

agreement and price negotiation by the District and the awarded vendor.

Should a product be discontinued prior to the end of the contract or extension period, Vendor will provide a

product of equal or greater functionality, provided the product is available as part of vendor’s standard

product listing. Adjusted price will be offered to District under a similar discount structure as the previous

product offered.

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Appendix 1: Shape the Future Letter of Eligibility

Microsoft Corporation Tel 425 882 8080 One Microsoft Way Fax 425 936 7329 Redmond, WA 98052-6399 http://www.microsoft.com

March 1, 2016

Lori Bruzek


2500 Edgewood Rd NW

Cedar Rapids, IA 52405

Re: Shape the Future Letter of Eligibility for Cedar Rapids Community School District (2692)

Microsoft hereby approves the Cedar Rapids Community School District as eligible for the Microsoft Shape the Future Initiative

(“Initiative”), using the National Academic Product pre-installed and distributed on devices that meet the Initiative device specifications*

attached herein.

Cedar Rapids Community School District must provide this letter (all pages) and Appendix A to an Original Equipment Manufacturer

(“OEM”) when requesting information, requesting a price quotation or submitting an order for the fulfillment of English (United States)

language licenses (“Licenses”).

Cedar Rapids Community School District may order from the OEM no more than 4000 Licenses (combined) for the SKUs listed below:

Windows® 10 Pro (National Academic only)(Standard)

Windows® 10 Pro (National Academic only)(for High End Devices)

The Licenses may only be distributed to the K-12 institutions in Appendix A and only in association with the Initiative. In addition,

Microsoft may request Cedar Rapids Community School District submit proof of receipt of the Licenses, such as an OEM invoice, a

shipment record or similar documentation which demonstrate receipt.

Cedar Rapids Community School District eligibility to participate in the Initiative described herein will expire 12 months from the date of

this letter. Any modifications or extensions to participation in the Initiative, including but not limited to, Initiative terms, conditions, and

eligibility criteria must be in writing and issued by Microsoft.

Inquiries related to this letter should be submitted to your Microsoft representative.

Reference Number: 2692 March 1, 2016

Microsoft Corporation is an equal opportunity employer.

http://www.microsoft.com/

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Shape the Future Hardware Requirements

Hardware Configuration Requirements as of 12/17/15

Valu

e +

Notebooks

Hardware specifications Developed markets (ML) Emerging market (SL/CLE)

Screen size ≤14.1" No screen size restriction

RAM ≤4 GB ≤4 GB

Storage ≤128 GB SSD or embedded

multimedia card (eMMC) or

≤500 GB hard-disk drive

(HDD)

≤128 GB SSD or eMMC or

≤500 GB HDD

Processor Low-end notebook CPU Low-end notebook CPU

Tablet and 2-in-1


Screen size ≤14.1" (changed from ≤13.3”) ≤14.1" (changed from

≤13.3”)

RAM ≤4 GB ≤4 GB

Storage ≤128 GB SSD or eMMC or

≤500 GB HDD


≤500 GB HDD

Processor Low-end CPU Low-end CPU

Desktop and AiO


Screen size AiO: ≥17" AiO: ≥17"

RAM ≤4 GB ≤4 GB

Storage ≤128 GB SSD or eMMC or

≤500 GB HDD


≤500 GB HDD

Processor Low-end desktop CPU Low-end desktop CPU

Sta

nd

ard

All Form Factors

Worldwide (ML)

All devices that do not meet the hardware configuration requirements for StF Value+ devices,

are devices that have hardware specs requiring the license for StF for high end devices or are

Workstations;

Includes most Core i3 and i5 devices.

Hig

h E

nd

Hardware specifications Worldwide (ML)

All Form Factors High end CPU & >4 GB RAM

Notebook, 2-in-1, AiO ≥8 GB RAM & ≥1080p screen resolution

Desktop >8 GB RAM & ≥2TB storage

Microsoft Corporation is an equal opportunity employer

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Shape the Future: Cedar Rapids School District Eligible Schools

Arthur Elementary School

2630 B Ave NE


Ph: (319) 558-2264

Cleveland Elementary School

2200 1st Ave NW


Ph: (319) 558-2463

Coolidge Elementary School

6225 1st Ave SW


Ph: (319) 558-2167

Erskine Elementary School

600 36th St SE


Ph: (319) 558-2364

Franklin Middle School

300 20th St NE


Ph: (319) 558-2452

Garfield Elementary School

1201 Maplewood Dr NE


Ph: (319) 558-2169

George Washington High School

2205 Forest Dr SE


Ph: (319) 558-2161

Grant Elementary School

254 Outlook Dr SW


Ph: (319) 558-2020

Grant Wood Elementary School

645 26th St SE


Ph: (319) 558-2467

Harding Middle School

4801 Golf St NE


Ph: (319) 558-2254

Harrison Elementary School

1310 11th St NW


Ph: (319) 558-2269

Hiawatha Elementary School

603 Emmons St

Hiawatha, IA 52233

Ph: (319) 558-2172

Hoover Elementary School

4141 Johnson Ave NW


Ph: (319) 558-2369

Jackson Elementary School

1300 38th St NW


Ph: (319) 558-2471

John F Kennedy High School

4545 Wenig Rd NE


Ph: (319) 558-2251

Johnson Elementary School

355 18th St SE


Ph: (319) 558-2174

http://www.schooldigger.com/go/IA/schools/0654000233/school.aspx
















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Kenwood Elementary School

3700 E Ave NE


Ph: (319) 558-2273

Madison Elementary School

1341 Woodside Dr NW


Ph: (319) 558-2473

McKinley Middle School

620 10th St SE


Ph: (319) 558-2348

Metro High School

1212 7th St SE


Ph: (319) 558-2193

Nixon Elementary School

200 Nixon Dr

Hiawatha, IA 52233

Ph: (319) 558-2188

Pierce Elementary School

4343 Marilyn Dr NE


Ph: (319) 558-2373

Roosevelt Middle School

300 13th St NW


Ph: (319) 558-2153

Taft Middle School

5200 E Ave NW


Ph: (319) 558-2243

Taylor Elementary School

720 7th Ave SW


Ph: (319) 558-2477

Thomas Jefferson High School

1243 20th St SW


Ph: (319) 558-2435

Truman Elementary School

441 West Post Rd NW


Ph: (319) 558-2375

Van Buren Elementary School

2525 29th St SW


Ph: (319) 558-2377

Viola Gibson Elementary School

6101 Gibson Dr NE


Ph: (319) 558-2920

Wilson Middle School

2301 J St SW


Ph: (319) 558-2156

Wright Elementary School

1524 Hollywood Blvd NE


Ph: (319) 558-2278
















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Appendix 2: Build Specifications

Dell Models

Dell's Optiplex 3240 All-in-One Touch with 21.5 inch display

Intel Core i3-6100 Processor (Dual Core, 3MB, 4T, 3.7GHz, 65W)

Win 10 Home HE-64 English, French, Spanish

Intel Integrated Graphics

3240 AIO 21.5”, FHD Touch with Camera, Integrated Graphics, Bronze PSU

8GB (2x4GB) 1600MHz DDR3L Memory

128GB 2.5 inch SATA Class 20 SSD

8x DVD+/-RW 9.5mm Optical Disk Drive

Dell KB216 Wired Multi-Media Keyboard English Black

Dell MS116 Wired Mouse, Black

Energy Star Version 6.0

Dell Limited Hardware Warranty-3 years

Prosupport Plus: Accidental Damage Service-3 years

ProSupport Plus: Keep Your Hard Drive-3 years

ProSupport Plus: Next Business Day Onsite-3 years

ProSupport Plus: 7x24 Technical Support-3 years

Dell's Optiplex 7440 All-in-One Touch with 23.8 inch display

Intel Core i3-6100 Processor (Dual Core, 3MB, 4T, 3.7GHz, 65W)


Dell Touch Liquid Crystal Display

Basic Stand for Optiplex 7440

7440 AIO 23.8”, FHD Touch with Camera, Integrated Graphics, Bronze PSU

8GB (2x4GB) 2133 MHz DDR4 Memory

M.2 128GB SATA Class 20 SSD

8x DVD+/-RW Optical Disk Drive

Dell KB216 Wired Multi-Media Keyboard English Black

Dell MS116 Wired Mouse, Black

Energy Star Version 6.0 7440 AIO






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Dell Latitude E5470 Laptop- General Purpose

6th Generation Intel Core i3-6100U(Dual Core, 2.3 GHz, 3MB Cache

Intel Core i3-6100U Processor Base, Integrated HD Graphics 520


8 GB (1x8GB) 2133 MHz DDR4 Memory

M.2 128GB SATA SSD

35.6 cm (14.0”) FHD (1920x1080) Touch LCD with Camera

Intel Dual Band Wireless 8260 (802.11ac) W/Bluetooth

Internal Single Pointing Keyboard (English)

65 Watt AC Adaptor

US Power Cord

Primary 4-cell 62W/HR Battery

Energy Star 6.1

Dell Docking Spacer for Latitude






*Optional Pricing for Dell E-Port Replicator Docking Station

Dell Latitude 3350 Laptop- Rugged Use

5th Generation Intel Core i3=5015U (Dual Core, 2.1GHz, 3MB Cache)



128GB 2.5 inch SATA SSD

34cm (13.3”) HD (1366x768) LED back-lit Touch LCD Panel

Touch LCD Black Cover with Camera

Intel Dual Band Wireless-AC 7265AC (802.11ac/b/g/n/2x2 + Bluetooth 4.0 LE Half

Mini Card)

65 Watt AC Adaptor

US Power Cord


Energy Star 6.1






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Dell Latitude 3160 Laptop- Rugged Use

Intel Celeron Processor N3050 (2.16GHz, 1MB Cache, Dual Core)



128GB 2.5 inch Serial ATA SSD

11.6” HD (1366x768), Touch LCD, Camera

Touch LCD Back Cover Black

Intel Dual Band Wireless-AC 7265AC (802.11ac/b/g/n/2x2 + Bluetooth 4.0 LE Half

Mini Card)

Internal Single Pointing Keyboard(English)


65 Watt AC Adaptor

US Power Cord

Energy Star






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HP Models

HP ProOne 400G2 All-in-One Touch with 20 inch display

HP ProOne 400 G2 20-in Touch All-in-One PC (1600 x 900)

Microsoft Windows 10 Home 64-bit OS US

Intel Core i3-6300 3.8G 4M 2133 2C CPU

8GB DDR4-2133 SODIMM (2x4GB) RAM

128GB SATA 2.5 3D SSD

1 MP HD Webcam

HP USB Business Slim Keyboard US

HP USB Mouse

9.5mm Slim 400 G2 AIO SuperMulti DVD ODD

HP 120W External Power Supply – Touch

ENERGY STAR Certified Label

3/3/3 AiO Warranty US

HP 3 year Onsite Accidental Damage Protection

HP Adjustable Height St 8/7/6/4 G2 AIOs

HP ProOne 400 G2 AiO Country Kit US

Certified for Skype for Business Label

HP EliteOne 800G2 All-in-One Touch with 23 inch display

HP EliteOne 800 G2 23-in Touch All-in-One PC

Microsoft Windows 10 Home for High End Devices 64-bit OS US

Intel Core i3-6300 3.8G 4M 2133 2C CPU

8GB DDR4-2133 SODIMM (2x4GB) RAM

128GB SATA 2.5 3D SSD

2 MP full HD webcam

HP USB Business Slim Keyboard US

HP USB Mouse

9.5mm Slim 800 G2 AIO SuperMulti DVD ODD

3/3/3 (material/labor/onsite) AiO Warranty US

HP 3 year Onsite Accidental Damage Protection

HP Adjustable Height St 8/7/6/4 G2 AIOs

ENERGY STAR Certified Label

HP EliteOne 800 G2 AiO Country Kit US

Certified for Skype for Business Label

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HP ProBook 640 G2 Laptop- General Purpose

HP IDS UMA i3-6100U for WWAN 640 G2 Base NB PC

Windows 10 Home 64 for High End Devices US

WEBCAM Integrated 720p HD

14 inch LED FHD SVA Anti-Glare enabled for WWAN enabled for Webcam slim

(1920x1080) Touchscreen

8GB (2x4GB) 2133 DDR4

128GB M2 SATA-3 Three Layer Cell Solid State Drive

DVD+/-RW SuperMulti DL

Intel 8260 ac 2x2 +Bluetooth 4.2 LE WW

3 Cell 48 WHr Long Life

45 Watt Smart nPFC 3 pin RC AC Adapter

C5 1.0m Power Cord US

3 year Battery Warranty Card

Core i3 G6 Label

3/3/0 Warranty US

HP 3 year Onsite Accidental Damage Protection Gen 2 Notebook Only Service

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HP ProBook 430 G3 Laptop- Rugged Use

HP IDS UMA i3-6100U 430 G3 Base NB PC

Windows 10 Home 64 US

WEBCAM Integrated 720p HD

13.3 inch LED HD SVA enabled for Webcam with 2 Antennas (1366x768) Touchscreen

8GB (2x4GB) 1600 DDR3L

128GB M2 SATA-3 Three Layer Cell Solid State Drive


4 Cell 44 WHr

45 Watt Smart nPFC AC Adapter


1/1/0 Warranty US

Touchpad US

Country Localization US

eStar Enable IOPT

LBL Core i3 G6 Label


HP ProBook 11 EE G2 Laptop- Rugged Use

HP IDS UMA Celeron 3855U 11 G2 Base NB PC

Windows 10 Home 64 US

11.6 inch LED HD SVA flat (1366x768) Touchscreen

HP TrueVision HD camera

8GB (1x8GB) 2133 DDR4

128GB M2 SATA-3 Value Solid State Drive


3 Cell 36 WHr

45 Watt Smart nPFC AC Adapter


1/1/0 Warranty US-


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Lenovo Models

Lenovo M800z All-in-One Touch with 21.5 inch display

Intel Core i3-6100 Processor

(3M Cache, 3.70 GHz)"

Windows 10 Home 64 English

8GB DDR4 2133 SoDIMM

128GB Solid State Drive, 2.5", SATA3

21.5" All In One Multi-touch

Slim DVD Recordable

Integrated Graphic Card

720P Camera&Mic

Card Reader

ThinkCentre UltraFlex Stand

USB Fullsize Keyboard Black - English

USB Optical Mouse Black

Publication English

3 Year On-site

PROTECTION 3Yr ADP

Lenovo M900z All-in-One Touch with 23.8 inch display

Intel Core i5-6500 Processor (6M Cache, up to 3.60 GHz) (Core i3 not available)


8GB DDR4 2133 SoDIMM

128GB Solid State Drive, 2.5", SATA3

23.8" All In One Multi-touch

Slim DVD Recordable

Integrated Graphic Card

Camera and Mic

Card Reader

Chassis Intrusion Switch AIO

Flex Stand 23.8"

USB Fullsize Keyboard Black - English

USB Optical Mouse Black

Publication English

3 Year On-site

PROTECTION 3Yr ADP

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Lenovo T460 Laptop- General Purpose

Intel Core i3-6100U Processor (3MB cache, 2.30GHz)


8GB PC3-12800 DDR3L (2 DIMM)

Intel HD Graphics 520

14.0" FHD IPS (1920 x 1080),Touch

720p HD Camera

128GB Solid State Drive, SATA3

Intel Dual Band Wireless-AC(2x2) 8260, Bluetooth Version 4.1 No vPro

Integrated Mobile Broadband upgradable

ThinkPad Battery 3 cell Li-Ion (23.2Whr) Front

ThinkPad Battery 3 cell Li-Ion (23.2Whr) Rear

45W AC Adapter - US(2pin)

Keyboard Language Keyboard - English

Publication - English

No WiGig,WWAN,WLAN

3 Year On-site

Protection 3YR ADP30GHz)

Windows 10 Home 64

Lenovo 11e Laptop- Rugged Use

Intel Celeron N3150 processor (2MB Cache, up To 2.08GHz)


8GB PC3-12800 DDR3L SDRAM 1600MHz SODIMM

Intel HD Graphics

Software TPM & Hardware dTPM

Hardware dTPM Enabled

11.6" HD (1366x768) IPS Touch

128 GB Solid State Drive, SATA3

Intel Dual Band Wireless-AC/B/G/N 7265, Bluetooth Version 4.0

3cell 42Wh

45W AC Adapter - US(2pin)

Keyboard - English

Publication - English

11.6" HD (1366x768) IPS Touch Black

Think 3 Year Depot or Carry-in

Protection 3YR Onsite + ADP

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Appendix 3: Delivery Quantities and Dates

Anticipated Delivery

Dates Delivery Location

Desktop- 23"AIO

Desktop-19" AIO

Laptop- Staff use

Laptop- Student use Surface iPad

7/1/2016 ELSC 90

10/31/2016 ELSC 156

10/31/2016 Kenwood 5 25 33 140

11/7/2016 Truman 36 10 58 30

11/14/2016 Johnson 70 32 54 33

11/21/2016 Wright 1 33 7 103 1

11/28/2016 Coolidge 63 5 134

12/5/2016 Hiawatha 80 2 138

12/12/2016 Taylor 78 4 60

1/9/2017 Viola Gibson 79 5 67 74

1/16/2017 Pierce 23 26 147 2

1/23/2017 Madison 4 26 14 58 3

1/30/2017 Jackson 80 20 33

2/6/2017 Grant Wood 2 41 32 74

2/13/2017 Nixon 41 14 27 88

2/20/2017 Van Buren 1 34 16 42 88

3/6/2017 Erskine 5 68 3 77 33

3/13/2017 Garfield 57 7 50

3/20/2017 Hoover 99 15 62

3/27/2017 Arthur 35 2 116

4/3/2017 Harrison 1 51 42 61

4/10/2017 Grant 47 99 39

4/17/2017 Cleveland 1 37 26 36 90

3801 devices Totals 20 1103 300 1512 710 156

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Appendix 4: Delivery Addresses

Unless otherwise noted, sites do not have dock facilities.

Arthur Elementary School 2630 B Ave NE Cedar Rapids, IA 52402

Cleveland Elementary School 2200 1st Ave NW Cedar Rapids, IA 52405 Coolidge Elementary School 6225 1st Ave SW Cedar Rapids, IA 52405 ELSC District Warehouse (has dock facilities) 2500 Edgewood Rd NW Cedar Rapids, IA 52405 Erskine Elementary School 600 36th St SE Cedar Rapids, IA 52403 Garfield Elementary School 1201 Maplewood Dr NE Cedar Rapids, IA 52402 Grant Elementary School 254 Outlook Dr SW Cedar Rapids, IA 52404

Grant Wood Elementary School 645 26th St SE Cedar Rapids, IA 52403 Harrison Elementary School 1310 11th St NW Cedar Rapids, IA 52405 Hiawatha Elementary School 603 Emmons St Hiawatha, IA 52233 Hoover Elementary School 4141 Johnson Ave NW Cedar Rapids, IA 52405

Jackson Elementary School 1300 38th St NW Cedar Rapids, IA 52405 Johnson Elementary School 355 18th St SE Cedar Rapids, IA 52403 Kenwood Elementary School 3700 E Ave NE Cedar Rapids, IA 52402 Madison Elementary School 1341 Woodside Dr NW Cedar Rapids, IA 52405 Nixon Elementary School 200 Nixon Dr Hiawatha, IA 52233 Pierce Elementary School 4343 Marilyn Dr NE Cedar Rapids, IA 52402 Taylor Elementary School 720 7th Ave SW Cedar Rapids, IA 52404 Truman Elementary School 441 West Post Rd NW Cedar Rapids, IA 52405 Van Buren Elementary School 2525 29th St SW Cedar Rapids, IA 52404 Viola Gibson Elementary School 6101 Gibson Dr NE Cedar Rapids, IA 52411 Wright Elementary School 1524 Hollywood Blvd NE Cedar Rapids, IA 52402

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Appendix 5: Standard Rules for Contractors

STANDARD RULES FOR CONTRACTORS

WORKING FOR CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT

These rules shall apply to all contractors. A contractor shall be defined as companies or persons

(not employees of the Cedar Rapids Community School District) doing work on any property

owned by the Cedar Rapids Community School District. These rules are not all inclusive.

PROTECTION OF THE BUILDINGS AND MATERIALS

The Contractor shall protect all parts of the project and site affected by construction operations and is

to arrange his work so that the Owner is not needlessly inconvenienced. Contractor is to repair all

damages caused by his work, keep premises clean and upon completion remove all rubbish and surplus material and leave the site clean

and in good repair so far as his work is concerned.

NOISE AND DISRUPTION OF CLASSES

At no time shall any Contractor disrupt classes by either noise or by entering rooms where class

is in session, unless permission has been granted by the school principal.

OWNERS RIGHTS TO MATERIALS

The Owner reserves the right to retain ownership to any materials or equipment that are part of the

existing facility. If materials or equipment are to be removed from the site, Contractor shall detach

such items and before removing items from site, obtain permission from the Manager of Buildings

and Grounds or his designee to do so. All items not retained by Owner shall be removed in a proper

manner by the Contractor.

EQUAL OPPORTUNITY POLICY

Because it is the desire of the Cedar Rapids Community School District to encourage equal

employment policies, all Contractors, including suppliers supplying goods or services to the School

District, are expected to comply with the spirit of equal opportunity employment, as well as with the

letter of all applicable statues and regulations. Compliance shall require Contractors not to

discriminate and, in addition, to take reasonable affirmative action to insure that members of

minority groups are effectively accorded equal employment opportunities.

ASBESTOS

All buildings in the School District contain asbestos.

It is the contractor’s responsibility to become familiar with the locations of asbestos in any building

that he/she is working on and be responsible for any disturbance of the asbestos that he/she

intentionally or accidentally causes.

It is also the responsibility of the contractor to utilize the AHERA Management Plan which is located

in the main office of each building and inform his/her employees/subcontractors of the locations

where asbestos materials have been identified. The AHERA Management Plan is not to leave the

buildings. If the contractor desires a copy of the information showing the asbestos locations, he/she

may request it from the Manager of Buildings and Grounds and will be charged the cost of

reproduction.

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Contractors shall not remove or disturb any asbestos unless licensed to do so by the State of Iowa.

If asbestos must be removed to carry out the work, contact the Manager of Buildings and Grounds

who will contract for its removal in a proper manner.

At no time shall any product be sold to the Cedar Rapids Community School District

that contains asbestos. HAZARDOUS SUBSTANCES

The contractor shall submit to the Construction Projects Supervisor before construction begins, two

copies of material safety data sheets of hazardous substances to be stored on the Owner's premises or

incorporated in the performance of this contract. The Contractor shall also keep material safety data

sheets posted at the work site for all substances while theses substances are on the Owner's premises,

hazardous substances shall be any substance which is covered by Iowa law (Right to Know Rules).

It is the Contractor's responsibility to obtain copies of the material safety data sheets and the

Hazardous Communication Program which lists and describes hazardous substances stored on the

school's premises, and inform their employees of the potential exposure. This information is

available in the administrative office of each building. Further details may be obtained from the

Manager of Buildings and Grounds or the Construction Projects Supervisor.

INSURANCE

All Contractors shall supply a certificate of insurance with the minimum coverage shown as

follows, with the District named as an additional insured which includes Completed Operations.

No construction work shall be started under this contract until the insurance requirements have been

satisfied.

Workers' Compensation shall be carried by the contractor in accordance with the Iowa Workers'

Compensations statutes. Commercial General Liability limits of $1,000,000 each occurrence and

$2,000,000 aggregate.

The Comprehensive General Liability insurance shall include coverage for underground, explosion and

collapse hazards.

Commercial Automobile Liability coverage, including hired and non-owned liability, with Bodily

Injury limits of $500,000 each person and $1,000,000 aggregate and Property Damage limits of $250,000 each

occurrence, or a combined single limit of $1,000,000.

Excess or Umbrella Liability coverage shall be provided with a limit of $1,000,000 each

occurrence and $1,000,000 aggregate.

The contractor shall name the Cedar Rapids Community School District and their agents and

employees as an Additional Insured on all policies listed above for the contract involved and a

certificate, or a policy if requested, should be filed with the School District evidencing this coverage.

Iowa Governmental Immunities endorsement is to be included pursuant to Iowa Code 670.

All certificates and/or policies of insurance furnished by the contractor are to be filed with the Owner

and shall include the name and address of the agency issuing the same. All certificates and/or policies

shall be signed.

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The Owner shall purchase property insurance upon the entire Work at the site to the full insurable

value thereof. This insurance shall exclude the contractor’s and subcontractor’s equipment, tools,

and machinery that are not incorporated into the work. The Property Insurance shall be written

under a “Special Cause of Loss Form” to include perils of fire, lightning, windstorm, vandalism,

and theft, as well as other perils normally covered by standard Insurance Service Office Special Cause of Loss Form.

The contractor shall provide insurance coverage for portions of the work stored off the site, and

also for the portions of work in transit.

CONTRACTOR REGISTRATION

All contractors and their subcontractors shall be registered with the labor commissioner as per chapter

91C of the Iowa Code.

SMOKING

Smoking is not allowed on the Owner’s premises. The word “premises” for purposes of this section

shall include inside personal or Company trucks or automobiles parked on school property.

SEX OFFENDER ACKNOWLEDGMENT AND CERTIFICATION

Iowa law prohibits a sex offender who has been convicted of a sex offense against a minor from being

present upon the real property of the schools of the District. The Contractor and all sub-contractors

acknowledge and certify that, pursuant to law, a sex offender who has been convicted of a sex offense

against a minor may not operate, manage, be employed by, or act as a contractor or sub-contractor at

the schools of the District.

The Contractor and all sub-contractors shall provide a signed original of an Acknowledgment and

Certification letter (provided at the end of this section). No worker of the Contractor or any sub-

contractor will be allowed to work on site until this letter is received by the District.

It shall be responsibility of the Contractor to provide the Acknowledgment and Certification letter to

all sub-contractors. An initial list of sub-contractors shall be provided to the Architect with the signed

contract. Updates to the sub-contractor list shall be provided to the Architect within three (3) days

after any additional sub-contractors are contracted by the Contractor.

Rev. 2/18/2011

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Bid Response Sheet Page 1 of 3

28 | P a g e

BID RESPONSE FORM– Computing Devices May 2016

Return this page Bid Response Sheet Page 2 of 3


The prices below are offered, and the unit(s) meets all conditions of the bid specifications.

All other offers meet all specifications and requirements.

NOTE: Suppliers may bid on one or more of the products\models listed.

Device Approximate

quantity

Unit cost with

services

Extended Cost Unit cost with no services

Desktop Units- All-in-One Touch with 20-21 inch display

Dell OptiPlex 3240

1103

HP ProOne 400G2

Lenovo M800z

Desktop Units- All-in-One Touch with 23-23.8 inch display

Dell OptiPlex 7440

20

HP EliteOne 800G2

Lenovo M900z

Laptop Units- General Purpose

Dell Latitude E5470

300

HP ProBook 640 G2

Lenovo T460

Laptop Units- Rugged Use (Student users)

Dell Latitude 3350

1512

HP ProBook 430 G3

Alternate Units

Dell Latitude 3160B

HP ProBook 11EE G2

Lenovo 11e

Tablets Microsoft Surface Pro 4

128GB

710

Apple iPad Air 2- 64 GB

156

No services

required

29 | P a g e

Return this page Bid Response Sheet Page 3 of 3



2500 Edgewood Rd NW


ADDITIONAL BID ITEMS and CONFIRMATIONS OF UNDERSTANDING:

Are there special instructions needed to generate a Purchase Order? ___Yes ___ No

Indicate where information is located: _________________________________________

Quote\Order Number: (Attach specification sheet)

Prices will remain in effect until _______________[date].

Targeted deliveries schedule will be met. ___Yes ___ No

Warranty requirements will be met. ___Yes ___ No

Parts availability timeline will be met. ___Yes ___ No

We will comply with the Standard Rules for Contractors. ___Yes ___ No

We will honor contract extensions, if offered ___Yes ___ No

We will accept payment by credit card. ___ Yes ___ No

We will accept payment by Payment Plus. ___ Yes ___ No

The undersigned hereby affirms that he/she is a duly authorized representative of the vendor and

has read and understood all the terms and conditions and technical specifications made in this

solicitation.

Company: _______________________________________________________________

Address:_________________________________________________________________

_________________________________________________________________

By: ____________________________________________________________

Printed Name: __________________________________________________ [Signature]

Title:___________________________________________________________________

Phone:______________________Fax:____________________Date: ________________

Contact Information if different from above:

Name: ____________________________________________

Phone:__________________Fax:__________________Email:______________________

bid request – computing devices...apple ipad air 2 with 64gb 5 | page warranty requirements the...

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