(bid no. ted 277/p&d/2017/jica) for

DAKSHIN HARYANA BIJLI VITRAN NIGAM

Office of the Chief Engineer/PD&C, Vidyut Sadan, Vidyut Nagar,

Hisar-125005 Tel: 01662-223187 Fax: 01662-223181

E-mail: [email protected]

B I D D I N G D O C U M E N T S

(BID NO. TED –277/P&D/2017/JICA)

FOR

Supply, erection, testing & commissioning of material for Augmentation of 10

No. 33 KV Sub - Stations (including necessary civil works) i.e. 33 kV Sub-Station

Bass, 33 kV Sub-Station Karandi , 33 kV Sub-Station Dhani Raipur , 33 kV

Sub-Station Gorkhpur under Hisar circle and 33 kV Sub-Station Kheri Taloda,

33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda, 33 kV Sub-Station

Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab under Jind

circle under the jurisdiction of DHBVN.

(On turnkey basis)

UNDER PACKAGE-18B

Employer: Dakshin Haryana Bijli Vitran Nigam

Country: India

Project: Strengthening and up gradation of Distribution

System in Haryana

Loan No.: ID-P240

Volume- I of II

mailto:[email protected]

ii

Table of Contents

Invitation for Bids: Without Prequalification .................................................................... IFB-1

PART 1 - Bidding Procedures

OPTION A: Single-Stage Two-Envelope Bidding

Section I. Instructions to Bidders ............................................................................. ITB-1

Section II. Bid Data Sheet ....................................................................................... BDS-1

Section III. Evaluation and Qualification Criteria (Without Prequalification) ....... EQC-1

Section IV. Bidding Forms ........................................................................................ BF-1

Section V. Eligible Source Countries of Japanese ODA Loans .............................. ESC-1

PART 2 - Employer’s Requirements

Section VI. Employer’s Requirements ...................................................................... ER-1

PART 3 - Conditions of Contract and Contract Forms

Section VII. General Conditions (GC)....................................................................... GC-1

Section VIII. Particular Conditions............................................................................ PC-1

Section IX. Contract Forms ....................................................................................... CF-1

PART 1 - Bidding

Procedures

Option A - Section I. Instructions to Bidders

Section I. Instructions to Bidders

The Instructions to Bidders governing this bidding process are the “Instructions to Bidders

included in Option A, Single-Stage Two-Envelope Bidding, Section I,” of the Standard

Bidding Documents for Procurement of Plant Design, Supply and Installation (version 1.0)

published by JICA in February 2013. Those Instructions to Bidders are available on the

JICA’s web site shown below:

http://www.jica.go.jp/english/our_work/types_of_assistance/oda_loans/oda_op_info/guide/tender/index.html

A copy of the Instructions to Bidders is not attached to these Bidding Documents.

Section II. Bid Data Sheet BDS-1

Bid Data Sheet

A. General

ITB 1.1 The number of the Invitation for Bids is: IFB No. TED-277

/P&D/JICA/2017

ITB 1.1 The Employer is: Dakshin Haryana Bijli Vitran Nigam (DHBVN)

ITB 1.1 The name, identification and number of the lot(s) (contract(s))comprising

this LCB is: Supply, erection, testing & commissioning of material for

Augmentation of 10 No. 33 KV Sub - Stations (including necessary civil

works) i.e. 33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV

Sub-Station Dhani Raipur , 33 kV Sub-Station Gorkhpur under Hisar

circle and 33 kV Sub-Station Kheri Taloda, 33 kV Sub-Station Chatter,

33 kV Sub-Station Danoda, 33 kV Sub-Station Rasidon, 33 kV Sub-

Station Belarkhan, 33 kV Sub-Station Lohchab under Jind circle under

the jurisdiction of DHBVN having Tender no. TED-277

/P&D/JICA/2017 and detailed as below:-

Sr.

No.

Name of 33KV

Sub-Station

Existing

Capacity of

33KV Sub-

Station in

MVA

After

augmentation

Capacity of 33KV

Sub-Station in

MVA

Name

of

Circle

1. Bass 1X10 2X10

Hisar 2. Karandi 3X6.3/8 2X6.3/8+1X10

3. Dhani Raipur 2X6.3/8 1X6.3/8+1X10

4. Gorkhpur 1X10 2X10

5. Kheri Taloda 1X5+1X8+1X10 1X5+2X10

Jind

6. Chatter 1X8+1X10 2X10

7. Danoda 1X51X10 2X10

8. Rasidon 1X8 1X10

9. Belarkhan 1X10 2X10

10. Lohchab 1X6.3+1X8 2X10

ITB 2.1 The Borrower is: Dakshin Haryana Bijli Vitran Nigam

ITB 2.1 The number of the Loan Agreement is: ID-P240

The amount of a Japanese ODA Loan is: 26,800 million JPY

The signed date of the Loan Agreement is: 31st March, 2014

ITB 2.1 The name of the Project is: Strengthening and Up gradation of distribution

system in Haryana.


ITB 2.2 The applicable Guidelines for Procurement under Japanese ODA Loans are

those published in: April 2012

ITB 3.1(c) A list of debarred firms and individuals is available at the World Bank’s

website: www.worldbank.org/debarr.

ITB 4.1 The clause 4.1 (a) and (b) shall be replaced by following clauses:-

(a) Joint Venture is allowed upto maximum three partners (having one

partner as lead partner) subject to terms as illustrated in Section – III

Evaluation and Qualification criteria.

(b) One of the partners shall be nominated as lead partner, and the lead

partner shall be authorized to incur liabilities and receive instructions

for and on behalf of any and all partners of the joint venture and the

entire execution of the Contract including receipt of payment shall be

done exclusively with the lead partner. The authorization shall be

evidenced by submitting a power of attorney signed by legally

authorized signatories of all the partners as per Performa.

(c) All partners of the joint venture/consortium shall be liable jointly and

severally for the execution of the Contract in accordance with the

Contract terms and a copy of the agreement entered into by the joint

venture partners having such a provision shall be submitted with the

bid.

ITB 4.5 This bidding is not subject to prequalification.

ITB 4.7

(NEW

CLAUSE)

The following Clause may be added as ITB 4.7:-

The bidder should have the valid license for carrying out 33 kV or above

voltage works from the Chief Electrical Inspector of any state in India.

However, before starting the work, he shall seek License from CEI

Haryana also.

B. Bidding Documents

ITB 6.3 This clause shall be replaced with-

Unless downloaded from e-procurement portal of Govt. of Haryana i.e.

https://haryanaeprocurement.gov.in, the Employer is not responsible for the

completeness of the Bidding Documents, responses to requests for

clarification, the minutes of the pre-bid meeting (if any), or Addenda to the

Bidding Documents in accordance with ITB 8. In case of any

contradiction, documents downloaded from e-procurement portal of Govt.

of Haryana shall prevail.

ITB 7.1 For clarification purposes only, the Employer’s address is:

Attention: Chief Engineer/PD&C

http://www.worldbank.org/debarr

https://haryanaeprocurement.gov.in/


Street Address: DHBVN Vidyut Sadan, Vidyut Nagar

Floor/Room number: B Block, Ground Floor

City: Hisar

PIN Code: 125005

Country: Haryana, India

Telephone:+91-1662-223181

Facsimile number: +91-1662-223181

Electronic mail address:-

[email protected]

[email protected]

ITA 7.1 Responses to any request for clarification, if any, will be published on the

Employer’s web page indicated below.

Web page:www.dhbvn.org.in,

www.haryanaeprocurement.gov.in

ITB 7.4 A pre-bid meeting will not take place at the following date, time and place:

Date: Not Applicable

Time: Not Applicable

Place: Not Applicable

A site visit conducted by the Employer will not be organized.

ITB 7.7

(NEW

CLAUSE)

The following Clause may be added:-

It must be understood and agreed that such factors have properly been

investigated and considered while submitting the proposals. No claim for

financial adjustment to the Contract awarded under these specifications

and documents will be entertained by the DHBVN. Neither any change in

the time schedule of the Contract nor any financial adjustments arising

thereof shall be permitted by the DHBVN, which are based on the lack of

such clear information or its effect on the cost of the Works, to the Bidder.

ITB 8.2 Addenda, if any, will be published on the Employer’s web page. The

amendment will be notified through Corrigendum uploaded in the websites

of DHBVN &https://haryanaeprocurement.gov.in. DHBVN will bear no

responsibility or liability arising out of non-receipt of the same in time or

otherwise.

C. Preparation of Bids

ITB 10.1 The language of the Bid is: English

ITB 11.2 (l) The Bidder shall submit with its Technical Bid the following additional

documents:



http://www.dhbvn.org.in/



l) The bidder shall specifically furnish the details of key members of the

proposed team to be employed on the project in the event of award of

the contract, their respective roles and relevant experience/

qualifications as per performa PER-1 and PER-2 in Section - IV.

m) The proposed methodology and program of construction including

PERT Chart along with Technical Proposal backed with equipment

planning and deployment, quality control procedure to demonstrate the

adequacy of Bidder’s proposal to meet the technical specification and

completion schedule as per milestones.

n) Ownership Change

The Bidder shall be financially sound and must not be anticipating

any ownership change during the period from Bid submission to

two (2) years after Commercial operation defined as successful

completion of Supply of material, erection, testing and

commissioning of 33 kV Sub-stations acceptance of the same by

the Employer. However, in case the firm is anticipating any such

ownership change / takeover at any stage of the entire bid process

and during the execution of contract, they shall seek prior approval

from the Employer well in time. It shall be the sole discretion of the

Employer to grant permission for such change in ownership/

takeover and if allowed by the Nigam for ownership change, the

new company shall own all responsibilities and liabilities under the

contract and the old firm should not be blacklisted by any state /

centre government or any of its agencies. The bidder should submit

along with the Bid an undertaking in this regard as per performa in

Section IV.

ITB 11.3 (d) The Bidder shall submit with its Price Bid the following additional

documents:

None

ITB 13.1 Alternative Bids are not permitted.

ITB 13.2 Alternatives to the Time Schedule “shall not” be permitted.

ITB 13.4 Alternative technical solutions “shall not” be permitted

ITB 16.1 (b) Replace ITB clause with following-

The period following completion of Plant and Installation Services during

which spare parts, special tools etc. shall be available, shall be as per the

respective warranty clauses of the technical specifications(Nigam) of the

equipments i.e

a) 60 months from date of commissioning/66 months from date of

receipt of material for Transformers and Electric Meters. However

in case of VCB it would be 30 months from date of


commissioning/36 months from date of receipt,

b) 12 months from date of commissioning/18 months from date of

receipt of material for other materials.

ITB 17.4

(New clause) The following Clause shall be added:-

GTPs & Drawings: All materials shall be supplied as per GTPs/ Drawings

of the Nigam conforming to relevant ISS with latest amendments as

applicable. An undertaking in this regard shall be submitted with the bid.

However, the Successful bidder shall submit the required drawings/GTPs

within stipulated period for approval of the Nigam.

ITB 17.5

(New clause)

The following Clause shall be added:-

Quality Assurance Plan:- The quality assurance plan is attached with the

bid and the same shall be the part of IFB (Annexure - C)

ITB 18.1 Bidders shall quote for the entire Plant and Installation Services on a single

responsibility basis.

ITB18.5 All prices quoted by the Bidder shall be ‘FIRM’ during the performance of

the Contract and shall not be subject to variation on any account, for all

intents and purposes. Statutory variation (such as Sale Tax, Excise duty,

Service Tax etc.), if any, may be taken into account while quoting the

price.

Service Tax as per applicable rates will be borne by the Nigam. However,

for the civil contracts, as per reverse charge mechanism, 50% of service tax

due shall be deposited by the contractor and the same will be reimbursed

only after production of deposit challan.

ITB 18.5(a) Named place of destination are:-

i. 33 kV Sub - Stations Bass under ‘OP’ Circle Hisar, DHBVN Haryana,

ii 33 kV Sub - Stations Karandi under ‘OP’ Circle Hisar, DHBVN Haryana,

iii. 33 kV Sub - Stations Dhani Raipuir under ‘OP’ Circle Hisar, DHBVN

Haryana,

iv. 33 kV Sub - Stations Gorkhpur under ‘OP’ Circle Hisar, DHBVN Haryana,

v. 33 kV Sub - Stations Kheri Taloda under ‘OP’ Circle Jind, DHBVN Haryana,

vi. 33 kV Sub - Stations Chatter under ‘OP’ Circle Jind, DHBVN Haryana,

vii. 33 kV Sub - Stations Danoda under ‘OP’ Circle Jind, DHBVN Haryana,

viii. 33 kV Sub - Stations Rasidon under ‘OP’ Circle Jind, DHBVN Haryana,


ix. 33 kV Sub - Stations Belarkhan under ‘OP’ Circle Jind, DHBVN Haryana and

x. 33 kV Sub - Stations Lohchab under ‘OP’ Circle Jind, DHBVN Haryana.

ITB 18.5(d) Named place of final destination is:-

i. 33 kV Sub - Stations Bass under ‘OP’ Circle Hisar, DHBVN Haryana,

ii 33 kV Sub - Stations Karandi under ‘OP’ Circle Hisar, DHBVN Haryana,

iii. 33 kV Sub - Stations Dhani Raipuir under ‘OP’ Circle Hisar, DHBVN

Haryana,

iv. 33 kV Sub - Stations Gorkhpur under ‘OP’ Circle Hisar, DHBVN Haryana,

v. 33 kV Sub - Stations Kheri Taloda under ‘OP’ Circle Jind, DHBVN Haryana,

vi. 33 kV Sub - Stations Chatter under ‘OP’ Circle Jind, DHBVN Haryana,

vii. 33 kV Sub - Stations Danoda under ‘OP’ Circle Jind, DHBVN Haryana,

viii. 33 kV Sub - Stations Rasidon under ‘OP’ Circle Jind, DHBVN Haryana,

ix. 33 kV Sub - Stations Belarkhan under ‘OP’ Circle Jind, DHBVN Haryana and

x. 33 kV Sub - Stations Lohchab under ‘OP’ Circle Jind, DHBVN Haryana.

ITB 18.7 The prices quoted by the Bidder shall be: Fixed

ITB 18.10

(New clause)

In case any additional equipment/ material not incorporated in the original

BOM is required for completion of the woks as per site conditions,

payment of the same shall be regulated as per formula in Clause18.10 and

the estimated unit rates/ erection shall be taken as per the rate list

applicable / applied while preparing the original BOM after having

approval of WTDs.

ITB 18.11 The following clause shall be added:-

Mobilization advance shall be paid to the successful Bidder as per the

payment terms and conditions at Appendix-1

ITB 18.12

(New clause)

The following clause shall be added:-

Taxes and Duties

(a) All custom duties, excise duties, sales taxes and other taxes and duties,

levies payable by the Bidders in respect of the transaction between the

bidders and their vendors/sub-suppliers while procuring any

components, sub assemblies, raw-materials and equipment shall be

included in the Bid price and no claim on this behalf will be entertained

by the DHBVN. The excise duty and sales tax / VAT will be included

in quoted price as per present applicable Excise / Sale Tax / VAT rule.


No ED & ST / VAT in any case shall be payable to the supplier/Bidder,

if became applicable in respect of bought out items directly dispatched

from works of sub-suppliers as well as on erection works etc.

The successful bidder after completion of supply will give a certificate

that ED & Sales Tax / VAT charged from DHBVN has been paid to the

concerned authorities including his self-manufactured items.

Wherever Excise duty is applicable, the due credit under the MODVAT

(Modified Value Added Tax) policies wherever applicable, shall be

taken into account by the Bidder while quoting Bid price. The

compliance of this Clause shall be confirmed by the Bidder along with

his Bid.

“The sale to Owner shall be made on Sales-in-Transit basis wherever

possible.”

(b) In addition to above, all the bidders are also required to include/ make

the provision for Worker’s Welfare Cess (Payable on erection part

only) under the provisions of the Building and other Construction

Worker’s Welfare Cess Act 1996, in the Bid price or any kind of taxes

and duties as mandatory as per statutory Law or instruction of

Government. However the bidder shall submit the compliance/ deposit

receipts (Proof) of the above provisions on monthly basis.

(c) As regard the Income Tax, surcharge on Income Tax, Workers Welfare

Cess and other taxes including tax deduction at source, the Bidder shall

be responsible for such payment to the concerned authorities with in

prescribed period.

(d) The Income Tax, surcharge on Income Tax and cesses shall be

deducted at source, from the payments made to the Bidder by the O/o

CGM /PD&C/FA, DHBVN, Hisar.

(e) Deduction of Works Sales Tax at source as per provisions of Sales Tax

Act shall be made from the Bills of the Contractor.

(f) Service Tax as per applicable rates will be borne by the Nigam.

However, for the civil contracts, as per reverse charge mechanism, 50%

of service tax due shall be deposited by the contractor and the same will

be reimbursed only after production of deposit challan.

(g) Work Contract Tax:

i. Separate work orders in respect of supply and erection shall be

issued by the Nigam against various bids.

ii. In case of separate work orders(s) issued for supply & erection part

of the contract, works contract tax (WCT) shall be payable by the

contractors on the erection part of the contract only.

ITB 19.1 The currency(ies) of the Bid shall be as follows:

(a) Plant and equipment to be supplied from abroad shall be quoted

entirely in: Indian Rupees (INR)


(b) Plant and equipment to be supplied from within the Employer’s

country shall be quoted in the currency of the Employer’s country:

Indian Rupees (INR).

(c) Design and installation shall be quoted in Indian Rupees (INR) only.

ITB 20.1 The Bid validity period shall be 180 days from the date of opening of price

bid.

ITB 20.3 (a) The Bid Price shall be adjusted by the following factor: Not Applicable

ITB 20.3 (b) The fixed portion of the Bid Price shall be adjusted by the following factor:

Not Applicable

ITB 21.1 The amount and currency of the Bid Security shall be Rs. 1.681 Million.

ITB 21.2 (d) Other type of acceptable securities:-

a) The Payment for Bid Security Rs. 1.681 Million can also be made online

directly through RTGS / NEFT. For E-Tendering process details refer

Annexure-A

ITB 21.8

[New Clause]


No interest shall be payable by DHBVN on the above EMD.

ITB 22.1 In addition to the original of the Bid, the number of copies is: One hard

copy of the documents uploaded (technical bid) on the web portal shall be

submitted upto 13:00 Hrs dated 04.05.2017.

ITB 22.2 The written confirmation of authorization to sign on behalf of the Bidder

shall consist of: copies of original documents defining the constitution or

legal status, place of registration and principal place of business, Power of

attorney duly notarized in favour of person signing the bid.

D. Submission and Opening of Bids

ITB 23 The clause shall be replaced with following-

The bidders shall upload their technical offer containing documents,

qualifying criteria, technical specification, schedule of deliveries, and all

other terms and conditions except the rates (price bid).

The bidders shall quote the prices in price bid format.

In addition to above, bidders shall deposit one set of hard copy of technical

bid duly stamped & signed, at the address of the employer mentioned in

ITB 7.1, upto 13:00 Hrs dated 04.05.2017.

The price bid is to be submitted online only. The price bid in hand/paper

form shall not be accepted/entertained.

For e-tendering details, refer Annexure-A.


ITB 24.1

For clarification purposes only, the Employer’s address is:

Attention: Chief Engineer/PD&C

Street Address: DHBVN Vidyut Sadan, Vidyut Nagar

Floor/Room number: B Block, Ground Floor

City: Hisar

PIN Code: 125005

Country: Haryana, India

Note: The Bids are to be uploaded online. However, hard copies of the

uploaded bids are to be submitted at the above mentioned office.

The deadline for Bid submission is:

Date: 04.05.2017

Time: 13:00 Hrs

ITB 25.1 The clause shall be replaced with following-

If bidder fails to complete the Online Bid Preparation & Submission stage

on the stipulated date and time, his/hers bid will be considered as bid not

submitted, and hence not appear during tender opening stage.

ITB 26.1 &

26.2

ITB clauses 26.1 & 26.2 shall be replaced with following-

A bidder may withdraw/substitute/Modify its bid-Technical/Price on the

web portal only before/till deadline of the submission of the bid.

ITB 27.1 to

27.6

ITB clauses 27.1 & 26.2 shall be replaced with following-

The bidders shall upload their technical offer containing documents,

qualifying criteria, technical specification, schedule of deliveries and all

other terms and conditions online alongwith the price bids at e-

procurement portal of Govt. of Haryana i.e.

https://haryanaeprocurement.gov.in as per date and time specified in the

invitation of bid.

The price bids uploaded will remain unopened until the time of their

opening to be specified in accordance with the clause mention below in

replacement of ITB 27.7 to 27.11.

For instruction on electronic tendering system refer Annexure-A.

The Technical bid opening shall take place online at:-

Date:-21.03.2017

Time:- 11:00 Hrs



ITB 27.7 to

27.11

ITB clauses 27.7 & 26.11 shall be replaced with following -

At end of evaluation of Technical bids, all substantially responsive

Technical bids and who have determined being qualified shall be opened at

e-procurement portal of Govt. of Haryana i.e.

https://haryanaeprocurement.gov.in & all non-qualified bids shall be

rejected.

The status of opening of Price bid/rejection of Technical bid will be

intimated to respective bidders through auto generated e-mail, registered

while uploading the bid.

For instruction on electronic tendering system refer Annexure-A

ITB 28.2,

28.3

The Clauses 28.2 and 28.3 shall be replaced as under:-

Bids shall be deemed to be under consideration immediately after they are

opened and until such time official intimation of award / rejection is made

by the DHBVN to the Bidders. While the Bids are under consideration,

Bidder and/or his representatives or the interested parties are advised to

refrain from contacting by any means, the DHBVN and/or his

employees/representative on matter related to the Bids under consideration.

The DHBVN, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing.

Bidders will not be permitted to change the substance of the Bids after the

Bids have been opened. Any effort by a Bidder to influence the purchaser

in any way may result in rejection of the Bidder’s Bid.

E. Evaluation, and Comparison of Bids

ITB 37.1 The currency that shall be used for Bid evaluation and comparison

purposes to convert all Bid Prices expressed in various currencies into a

single currency is: Not Applicable

The source of exchange rate shall be: Not Applicable

The date for the exchange rate shall be: Not Applicable

Note:- All prices are to be quoted in INR (Indian rupees) only

F. Award of Contract

ITB 41.2

[New Clause]


Separate work orders in respect of supply and erection shall be issued by

the Nigam against various bids.

ITB 44.1 The clause shall be replaced as below:-

Within 28 days of receipt of LOA/LOI, the successful Bidder, to whom the

Work is awarded, shall be required to furnish a performance Bank

Guarantee from a Scheduled/ Nationalized Bank, in the form attached in

Section-VI to the Vol-I in favour of the Owner. The guarantee amount



shall be equal to ten percent (10%) of total contract price valid up to 28

days after the expected expiration of Defect Liability Period

ITB 44.2 The clause shall be replaced as below:-

The Penalty @ 0.35% per week or part thereof subject to maximum 2%of the

value of BG if bank guarantee not submitted within 28 days from the date of

issue of LOA/LOI

If the bank guarantee not submitted within 45 days from the date of issue

of LOA/LOI, the employer/ Nigam reserves the right to cancel the LOA

and initiate the action for allotment to L-2 firm at L-1 rate or below.

However before the expiry of above mentioned 45 days the contractor may

seek approval for grant of additional one month (maximum) on payment of

the entire penalty amount for 45 days as mentioned above. The grant of

one month will not entitle the firm to claim the extension of the scheduled

completion time.

Note :- BG would be issued by any scheduled bank in branch situated in

Hisar .

The Performance Guarantee shall cover additionally the following

guarantees to the Owner:

a) The Successful Bidder guarantees the successful and satisfactory

operation of the material/equipment furnished and erected under the

Contract, as per the specifications and documents.

b) The successful Bidder guarantees that the material and equipment

provided and installed by him shall be free from all defects in design,

material and Workmanship and shall upon written notice from the Owner

fully remedy free of expenses to the Owner such defects as developed

under the normal use of the said material and equipment within the period

of guarantee specified in the relevant Clause of the Conditions of Contract.

The Contract Performance Guarantee is intended to secure the execution/

performance of the entire Contract.

The Performance guarantee will be returned to the Contractor without any

interest at the end of the Warranty period with the approval of CE/ PD&C,

DHBVN, Hisar.

G. Others

ITB 45 [New

Clause]

The following clause may be added:-

Quantity Variation

The employer reserves the right to increase or decrease the contract value

or the quantity of Bid & Services specified without any change in unit

price or other terms & condition during the execution of contract

depending upon the final route plan/actual execution required. The quantity

of individual items may, therefore, vary as per final route plan and route

profile of the line. The payment shall be made on actual basis for the

material supplied and services rendered.


The Purchaser reserves the right to increase/decrease the quantity / value of

works by 25% before the signing of contract and/or during the currency of

the contract at the same rate terms and conditions. The quantity variation

allowed shall be within ± 25% of contract value/works as a whole and not

for each individual items.

ITB 46 [New

Clause]


Railway/Highway /Forest Crossing:

The bidder/ turnkey contractor shall inspect at his own expenses the route of

33kV & 11kV lines for any Railway/Highway /Forest crossing for

preparation of bid. The bidder/ turnkey contractor shall depute their

Liasioning officer to obtain the approval of Railway/Highway /Forest

crossing from Railway/Highway /Forest authorities “All charges as

payable to Railway/Highway /Forest shall be initially borne by the

bidder/turnkey contractor and same shall be reimbursed by the owner on

actual basis”. However, the responsibility of owner shall be limited to

extending support to contractor for expediting the approval from the

Railway/Highway /Forest department.

ITB 47 [New

Clause]

The following Clause shall be added:-

Accounting and Returning of Dismantled Materials: The dismantled

material should be properly accounted and returned to Nigam’s store by

the successful bidder.

ITB 48 [New

Clause]

The following Clause may be added:-

Storage of material

The Bidder shall store all the Material/Equipment in the well-maintained

Store at his cost. All the services required for maintaining the Stores shall

also be at the cost of the Bidder. The successful bidder shall submit the

credit facility proof, specifically for the contract awarded, from any

nationalized bank/Haryana Co-op bank, of amount not less than 25% of the

award cost.

Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification 1-13

Section III. Evaluation and Qualification

Criteria

Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification

Evaluation and Qualification Criteria

1. Evaluation

1.1 Technical Evaluation

In addition to the criteria listed in ITB 35.1 (a) – (b) the following factors shall apply:

1.1.1 Personnel

The Bidder must demonstrate that it has the personnel for the key positions

that meet following requirements:-

Sr.

No.

Position Total Work

Experience

(Years)

Experience in

Similar Works

(Years)

1. Project Manager

(B.Tech/MBA)

5

2. Assistant Project Manager (BE

Electrical) Cum Accident

Prevention Manager

3

The Bidder shall provide details of the proposed personnel and their

experience records in Forms PER-1 and PER-2 in Section IV, Bidding Forms.

1.1.2 Equipment

The Bidder must demonstrate that it has the key equipment listed hereafter:

No. Equipment Type and Characteristics Minimum Number

required

1 Vertical Copper / Aluminum strip Anameling

machinery

1 No

2 Copper / Aluminum strip drawing machinery 1 No

3 Copper / Aluminum strip drawing machinery

(RBD)

1 No


4 Copper / Aluminum wire drawing machinery 1 set

5 Copper wire Anameling machinery fine 1 No

6 Aluminum / Copper strip covering making

horizontal

1 No

7 Coil winding machinery HT/LT 24 Nos

8 Heating chambers 4 Nos

9 Pedestal swearing machine 20 Nos

10 Oil filter Machine 2 Nos

11 Testing equipments for transformer plants 2 Sets

12 Electrical Crane (EOT) 6 Nos

13 Lifter for loading and unloading 1 Nos

14 Hoooperless blast roof system and paint system 1 set

15 Air compressor As per requirement

16 Tanks As per requirement

17 Truck / car As per requirement

18 Motors As per requirement

19 Any other equipment required for construction /

commissioning

As per requirement

The Bidder shall provide further details of proposed items of equipment using

Form EQU in Section IV, Bidding Forms.

1.2 Economic Evaluation

In addition to the criteria listed in ITB 38.2 (a) – (c) the following criteria shall apply.

1.2.1 Other Factors

The following factors and methods will apply under ITB 38.2 (f):

(a) Time Schedule

Deviation in the time schedule shall not be permitted. The work shall be

completed in all respects including supply of material, erection, testing and

commissioning including complete civil works i.e. switch house building,

transformer plinth, trenches and foundation etc. for substation equipments as

per detail in the technical specification, within 12 (Twelve) months and 9

(Nine) months in case of Augmentation of 33KV sub-stations and work of

construction/augmentation of 33KV Lines from the date of issue of Letter of

Intent.


One week after inspection & clearance by Chief Electrical Inspector shall be

considered as date of completion of work.

NOTE: - The request for CEI clearance shall be made by SDO concerned

through e-mail also with CC to work order issuing authority.

(b) Operating and Maintenance Costs

Not Applicable

(c) Functional Guarantees of the Plant and Installation Services

The minimum (or maximum) requirements stated in the Specification for

functional guarantees required in the Specification are:

Functional Guarantee Minimum (or Maximum, as appropriate)

Requirement

Respective Equipments As per the respective warranty clauses of

the technical specifications of the

equipments.

The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The Successful Bidder guarantees the successful and satisfactory operation of the material/equipment furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder guarantees that the material and equipment provided and installed by him shall be free from all defects in design, material and Workmanship and shall upon written notice from the Owner fully remedy free of expenses to the Owner such defects as developed under the normal use of the said material and equipment within the period of guarantee specified in the relevant Clause of the Conditions of Contract.

The Contract Performance Guarantee is intended to secure the execution/ performance of the entire Contract.

Deviation in the Functional Guarantees of the Plant and Installation Services

shall not be permitted.

(d) Work, services, facilities, etc., to be provided by the Employer

Not Applicable.

1.3 Alternatives Technical Solutions


Alternatives technical solutions, as mentioned in ITB 13 shall not be permitted.

2. Qualification

(i) Exchange Rate for Qualification Criteria

Not Applicable.


Eligibility and Qualification Criteria Compliance Requirements Documentation

No. Factor

/Sub-Factor Requirement

Single

Entity

Joint Venture (existing or intended) Submission

Requirements All Parties

Combined

Each

Member

One Member

2.1 Eligibility

2.1.1 Nationality Nationality in accordance with

ITB 4.3.

Must meet

requirement N/A

Must meet

requirement N/A

Form ELI –1 and 2,

with attachments

2.1.2 Conflict of

Interest

No conflicts of interests as

described in ITB 4.2.

Must meet

requirement N/A

Must meet

requirement N/A

Letter of Technical

Bid

2.1.3 JICA

Ineligibility

Not having been declared

ineligible by JICA as described

in ITB 4.4.

Must meet

requirement N/A

Must meet

requirement N/A

Letter of Bid

Form ACK



No. Factor/

Sub-Factor Requirement Single Entity

Joint Venture (existing or intended)

Submission


Combined

Each

Member One Member

2.2 Historical Contract Non-Performance

2.2.1 History of non-

performing

Contracts

Non-performance of a Contract(i)

did not occur as a result of

Contractor’s default since

31stMarch 2013.

Must meet

requirement(ii) N/A

Must meet

requirement(ii) N/A Form CON

2.2.2 Pending

Litigation

All pending litigation shall in total

not represent more than 50%of the

Bidder’s net worth and shall be

treated as resolved against the

Bidder.

Must meet

requirement(ii) N/A

Must meet


2.2.3 Litigation

History

No consistent history of

court/arbitral award decisions3

against the Bidder(iii) since 31st

March 2011.

Must meet

requirement(ii) N/A

Must meet


Notes for the Bidder

(i) Non-performance, as decided by the Employer, shall include all Contracts:

(a) where non performance was not challenged by the Contractor, including through referral to the dispute resolution mechanism under the respective

Contract, and

(b) that were so challenged but fully settled against the Contractor.

Non-performance shall not include Contracts where Employers decision was overruled by the dispute resolution mechanism. Non-performance must be

based on all information on fully settled disputes or litigation, i.e. dispute or litigation that has been resolved in accordance with the dispute resolution

mechanism under the respective Contract and where all appeal instances available to the Applicant have been exhausted.



No. Factor/

Sub-Factor Requirement Single Entity

Joint Venture (existing or intended)

Submission


Combined

Each

Member One Member

2.2 Historical Contract Non-Performance

(ii) This requirement also applies to Contracts executed by the Bidder as a JV member.

(iii) The Bidder shall provide accurate information on the related Bidding Form about any litigation or arbitration resulting from Contracts completed or ongoing

under its execution over the last five (5) years. A consistent history of awards against the Bidder or any member of a joint venture may result in rejection of

the Bid.



No. Factor/

Sub-Factor Requirement

Single

Entity



Combined

Each

Member One Member

2.3 Financial Situation

2.3.1 Financial

Performance

Reports on the financial standing of the

Bidder including profit and loss

statements, balance sheets and auditors

reports (all duly attested by CA), for the

last five years1 shall be submitted and

must demonstrate the current soundness

of the Bidder’s financial position and its

prospective long term profitability .

As the minimum requirement, a Bidder’s

net worth calculated as the difference

between total assets and total liabilities

should be positive2.

Must meet

requirement N/A

Must meet

requirement N/A

Form FIR – 1 with

attachments

2.3.2 Average Annual

Turnover

The Average Annual Turnover during

the last 3 financial years should be equal

to or more than the INR 126.067 million

. The documents showing the turnover

should be duly attested by the CA and

in support of the same Audited

balance Sheet of that particular year

may also be attached.

Must meet

requirement

All partners

shall jointly

meet

minimum

100% of the

requirement.

Each of the

other

Partner must

meet

Twenty five

percent

(25%) of the

requirement

Lead Partner

must meet

Seventy

percent (70%)

of the

requirement

Form FIR – 2

2.3.3 Financial

Resources The Bidder shall demonstrate the Liquid

Assets and/or Access to Liquid

Assets/fund based un-utilized bank

credit limits equivalent or more than the

INR 21.011 million. For this purpose,

Must meet

requirement

All partners

shall jointly

meet

minimum

100% of the

requirement.

Each of the

other

Partner must

meet

Twenty five

percent

Lead Partner

must meet

Seventy

percent (70%)

of the

requirement

Form FIN – 1



No. Factor/


Single

Entity



Combined

Each

Member One Member


the limits and assets to be taken in

account are given in Form Fin-1, which

must be filled in this respect.. The

Bidder shall produce a certificate from

the Statutory Auditors (in the case of

Companies) or a Chartered Accountant

(in the case of firms/ Sole proprietors)

certifying the value of its un-executed

contracts on the date of bid submission.

The Bidder will indicate financial

position in sealed envelope i.e. un-

utilized Over Draft Limit, Un-utilized

Cash Credit Limit and Bank Balance

(including FDR) as per Form Fin-1

(certified by CA) shall also be submitted

clearly indicating Financial Status on the

Envelop.

(25%) of

the

requirement

(ii) The Bidder shall demonstrate the

Liquid Assets and/or Access to Liquid

Assets/fund based un-utilized bank

credit limits equivalent to 25% of the

current commitment of the bidder. For

this purpose, the limits and assets to be

taken in account are given in Form Fin-

2, which must be filled in this respect..

the Bidder shall declare the amount of its

Must meet

requirement

All partners

shall jointly

meet

minimum

100% of the

requirement.

Each of the

other

Partner must

meet

Twenty five

percent

(25%) of

the

requirement

Lead Partner

must meet

Seventy

percent (70%)

of the

requirement

Form FIN – 1 and

Form FIN – 2



No. Factor/


Single

Entity



Combined

Each

Member One Member


current commitments (value of un-

executed projects) on the date of bid

submission. The Bidder shall produce a

certificate from the Statutory Auditors

(in the case of Companies) or a

Chartered Accountant (in the case of

firms/ Sole proprietors) certifying the

value of its un-executed contracts on the

date of bid submission.(Form Fin-2

mustr be filled in this respect)

The Bidder will indicate financial

position in sealed envelope i.e. un-

utilized Over Draft Limit, Un-utilized

Cash Credit Limit and Bank Balance

(including FDR) as per Form Fin-2

(certified by CA) shall also be submitted

clearly indicating Financial Status on the

Envelop.

The Bidder shall also demonstrate, to the

satisfaction of the Employer, that it has

adequate sources of finance to meet the

cash flow requirements on works

currently in progress and for future

contract commitments.



No.

Factor/

Sub-

Factor

Requirement Single

Entity Joint Venture (existing or intended)

Submission


Combined

Each

Member One Member

2.4 Experience 2.4.1 General

Experience

Experience under contracts in the role of

prime contractor (single entity or JV

member), for at least the last five years from

the date of bid opening.

Must meet

requirement N/A

Must meet

requirement N/A Form EXP – 1

2.4.2 Specific

Experience

The Bidder should have supplied the

material, erected / executedas a Prime

Contradctor:-

a) For 33KVSub-station works

Commissioning of minimum 3 no. new

sub-stations of 33/11 kV class or above

voltage class for any Discom / Power

utilities/ Govt./ Semi Govt.

Departments on turnkey basis during

the last 05 (five) years from the date of

NIT/ tender.

OR

Commissioning of 1 no. new sub-station

along-with Augmentation of 4 nos. 33

kV Substations of 33/11 kV class or

above voltage class for any Discom /

Power utilities/ Govt./ Semi Govt.



NIT/ tender.

OR

Commissioning of 2 no. new sub-station

along-with Augmentation of 2 nos. 33

Must meet

requirements(v)

All partners

shall jointly

meet

minimum

100% of the

requirement.

N/A N/A Form EXP - 2


kV Substations of 33/11 kV class or

above voltage class for any Discom /

Power utilities/ Govt./ Semi Govt.



NIT/ tender.

In case the scope of work as prescribed in

the NIT is less than three sub-stations,

bidders with such equivalent experience

would also be considered.

b) For 33KV & 11 kV Lines:

The Bidder should have erected on

turnkey basis minimum 150 kms of 11

kV or above voltage level lines for

Discoms / Power Utilities during the

last 5 Years from the date of

NIT/tender.

The bidders who will submit their tenders

in more than one package/ bid of the NIT,

their technical qualification will be

examined considering the summation of

the bid/ package requirement of all the bids

in the NIT in which the bidder has quoted.

2.4.3 Electrical

License

The bidder should have the valid license for

carrying out 33 kV or above voltage works

from the Chief Electrical Inspector of any

state in India. However, before starting the

work, he shall seek License from CEI

Haryana also.

Must meet

requirement N/A N/A

The member

possessing the

technical

experience as

Clause 2.4.2.

Notes for the Bidder

(i) A management contractor is a firm which takes on the role of contract management as a “general” contractor of sort could do. It does not normally perform

directly the work(s) associated with the Contract. Rather, it manages the work of other (sub) contractors while bearing full responsibility and risk for price,

quality, and timely performance of the contract.

(ii) The similarity shall be based on the physical size, complexity, methods/technology and/or other characteristics described in Section VI, Employer’s


Requirements. Summation of number of small value Contracts (less than the value specified under requirement) to meet the overall requirement will not be

accepted.

(iii) For contracts under which the Bidder participated as a JV member, only the Bidder’s share, by value, shall be considered to meet this requirement.

(iv) For Contracts under which the Bidder participated as a JV member or Subcontractor, only the Bidder’s share shall be counted to meet this requirement.

(v) The minimum experience requirement for multiple Contracts will be the sum of the minimum requirements for respective individual contracts.

Section IV. Bidding Forms EQC-15

2.5 Subcontractors/manufacturers

Subcontractors/manufacturers for the following major items of supply or services must meet the

following minimum criteria, herein listed for that item. These are only indicative, however, the

bidder should supply the material as per latest Tech. Specifications available on Nigam website.

No. of Technical Specification Name of Technical Specification Source for

Collection

CSC-III-R-

II/DH/UH/P&D/2011-2012

Outdoor types Distribution

Transformer of 11 KV / 433-250 V

Class up to and including 100 KVA

i.e. (25 KVA TO 100 KVA) with

CSP.

www.dhbvn.com

CSC-VI-R-I/DH/UH/P&D/2010-

11 GSS WIRE OF 7/8 SWG (4MM). www.dhbvn.com

CSC-VII-R-

I/DH/UH/P&D/2009-10

PCC POLES (200KG) W.L. (F.O.S-

2.5) 8/9 METER LONG. www.dhbvn.com

CSC-VIII/DH/UH/P&D/2009-

2010

5KV MOTORISED /HAND

OPERATED INSULATION

RESISTANCE TESTER

(PORTABLE).

www.dhbvn.com

CSC-X-

RI/DH/UH/P&D/2010‐2011

HARD DRAWN STRANDED

STEEL CORED ALUMUINIUM

CODUCTORS (20, 30&50MM2)

www.dhbvn.com

CSC-XI/DH/UH/P&D/2009-

2010

FOUR CORE AND TWO CORE

XLPE INSULATED & XLPE

SHEATHED ARMOURED CABLES

www.dhbvn.com

CSC-XII/DH/UH/P&D/2009-

2010

11 KV CROSS – LINKED POLY

ETHYLENE INSULATED PVC

SHEATED SINGLE CORE POWER

CABLE

www.dhbvn.com

CSC-XIV/DH/UH/P&D/2009-

2010

11 kV XLPE POWER CABLE

(CROSS LINKED POLYTHELENE

DRY GAS CURED)

www.dhbvn.com

CSC-XV-R-

I/DH/UH/P&D/2009-10

PCC POLES 11 METER LONG(WL-

400 K.G. F.O.S-2.5) www.dhbvn.com

CSC-XVI-R-

I/DH/UH/P&D/2010-11 G.I. WIRE www.dhbvn.com

CSC-XIX/DH/UH/P&D/2009-

2010

PCC POLES 8 METER (WL-200

KG) AND 9 METER (WL-400KG) www.dhbvn.com

CSC-XX-R-

III/DH/UH/P&D/2012-2013 33 kV Control & Relay Panel www.dhbvn.com

CSC-XXI/DH/UH/P&D/2009-

2010 30 kV LA www.dhbvn.com

CSC-XXII/DH/UH/P&D/2009-

2010

36 kV Isolators & Isolators-Cum-

Earth Switch for 33 kV S/Stns.. www.dhbvn.com

CSC-XXIII/DH/UH/P&D/2009-

2010 11 kV Neutral CT. www.dhbvn.com

CSC-XXIV/DH/UH/P&D/2009-

2010

36 kV Vacuum Circuit Breaker for 33

kV S/Stns. www.dhbvn.com

http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-3_new.pdf


http://www.dhbvn.com/

http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-VI-R-I.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-VII-R-I.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-VIII.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-X-R-I.pdf




http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XII.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XIV.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XV-R-I.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XVI-R-I.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XIX.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XX.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXI.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXII.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXIII.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXIV.pdf




CSC- XXVII-

RII/DH/UH/P&D/2012-2013

10 MVA, 33 / 11 kV Power

Transformer www.dhbvn.com

CSC-

XXVIII/DH/UH/P&D/2009-

2010

11 kV 400 A GO Switch. www.dhbvn.com

CSC-XXIX/DH/UH/P&D/2009-

2010

porcelain insulators and insulators

fittings for 11 kV overhead power

lines.

www.dhbvn.com

CSC-XXX/DH/UH/P&D/2009-

2010

11 kV XLPE insulated PVC sheathed

single core - 630 mm2 power cable www.dhbvn.com

CSC-

XXXIII/DH/UH/P&D/2009-

2010

STATIC CT /PT OPERATED

TRIVECTOR METERS FOR HT

CONSUMERS/FEEDER METER

www.dhbvn.com

CSC-

XXXVI/DH/UH/P&D/2009-

2010

HEAT SHRINKABLE / PUSH ON

TYPETERMINATIONS FOR 11 KV

XLPE CABLES

www.dhbvn.com

CSC-

XXXIX/DH/UH/P&D/2009-

2010

33 Kv POTENTIAL

TRANSFORMER www.dhbvn.com

CSC-

XXXX/DH/UH/P&D/2009-2010

33 kV CURRENT TRANSFORMER

FOR 33 kV SUB STATIONS ONLY www.dhbvn.com

CSC-

XXXXIII/DH/UH/P&D/2009-

2010

11 kV AUTOMATICALLY

SWITCHED CAPACITOR BANKS

AT 33/11kV SUB STATIONS

www.dhbvn.com

CSC-

XXXXIV/DH/UH/P&D/2009-

2010

TECHNICAL SPECIFICATION

FOR 11 kV XLPE POWER CABLE

(CROSS LINKED POLYTHELENE

DRY / GAS CURED)

www.dhbvn.com

CSC-46/R-1/DH/UH/P&D/2010-

2011

TECHNICAL SPECIFICATION

FOR ABT METERING SYSTEM www.dhbvn.com

CSC-49/DH/UH/P&D/2009-

2010

33 KV, 3 X 300MM2 XLPE

ARMOURED Cable www.dhbvn.com

CSC-LI/DH/UH/P&D/2009-

2010

Hard-Drawn Stranded Steel Cored

Aluminum Conductor (ACSR- 80,

100 & 130mm2).

www.dhbvn.com

CSC-58/DH/UH/P&D/2010-

2011 HT & LT METAL PARTS www.dhbvn.com

CSC-61/DH/UH/P&D/2011-12

Epoxy Cast Indoor type 11KV

Measuring and Protection Current

Transformers for Installation on

11KV Circuit Breakers

www.dhbvn.com

CSC-62/DH/UH/P&D/2011-12

Porcelain Insulators(Pin/shackle) and

Insulators Fittings for 415/240V

Overhead Power Lines

www.dhbvn.com

CSC-64/DH/UH/P&D/2011-12 For 415 VOLTS L.T. SWITCH

BOARDS www.dhbvn.com

CSC-68/DH/UH/P&D/2011-12 For GALVANISED STEEL

BARBED WIRE www.uhbvn.com

CSC-73/DH/UH/P&D/2011-12

For HOT DIP GALVANIZED

HEXAGONAL HEAD BOLTS AND

NUTS ELECTRO GALVANIZED

SPRINGS WASHERS

www.dhbvn.com

http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXVII-R-I.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXVIII.pdf




http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXIX.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXX.pdf




http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXXVI.pdf




http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXXIX.pdf




http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXXX.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXXXIII.pdf




http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-XXXXIV.pdf







http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/csc-49.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-LI.pdf



http://www.uhbvn.com/documents/Technical%20Specification/new%20specifications/CSC-58.pdf










http://www.uhbvn.com/




CSC-74-R-I/DH/UH/P&D/2012-

13

For “12.5 MVA, 33 / 11 kV Power

Transformer” www.dhbvn.com

CSC-75/DH/UH/P&D/2012-13 For DISTRIBUTION BOX www.dhbvn.com

CSC-81/DH/UH/P&D/2013-14

For Technical Specification for 11

KV Switchgear Panels Vacuum Type

with 11 KV Capacitor Control Panels

www.dhbvn.com

To be collected from PD&C

wing (DD-III) Section

11 kV Switchgear Panel Vacuum

type.

9 kV Lighting Arrestor (10 kA).

9 kV 5 kA Lightning Arrestor.

Power Conductor for Bus-Bar 200

mm² (Panther).

33 kV Post Insulator.

33 kV Pin Insulators & Insulator Pins.

To be collected from PD&C

wing (DD-III) Section

Composite Insulators for 33/ 11 kV

works.

Un-armoured Copper Control Cable.

Ni-Cd Alkaline Batteries & Static

Battery Charger for Ni-Cd Alkaline

Batteries.

Fittings for 33 kV Line suitable for

130 mm² ACSR Conductor

(Leopard).

C-Type Wedge Connectors.

Technical requirements / Parameters

Drawings.

Approved list of suppliers for

equipments.

Technical Drawing:

Sr.

No.

Drawing No. No. of Technical Drawing Source for

Downloads

1 C.E./P&D-02 Standard Drawing for Half/Back Clamp for X-Arm.

www.DHBVN.com

2 C.E./P&D-03 Standard Drawing for Danger Plate, Number Plate, Phase

Plate & Fixing Clamp.

3 C.E./P&D-04 Standard Drawing for 11 KV Line Support with Earth

Wire.

4 C.E./P&D-05 Standard Drawing for G.I. Pipe Earthing.

5 C.E./P&D-06 Standard Drawing for 11 KV Line V-Cross Arm for Use

where Conductor of 50 mm2 or below is proposed.

6 C.E./P&D-07 Standard Drawing for Earth Rod 20 mm dia M. S. Cross

Plate.

7 C.E./P&D-08 Standard Drawing for laying of 11 KV 3 Nos. Single

Core Under Ground Cable.

8 C.E./P&D-09 Standard Drawing for supporting Structure for 33 KV

Lighting Arrester.

9 C.E./P&D-10 Standard Drawing for M. S. Channel 100x50x6 - 1600

MM T-Off.









http://117.240.241.202/main/specification/drawings/2.pdf












Sr.

No.


Downloads

(For H Pole-9M. PCC Pole Support).


(For Fuse Unit-9M. PCC Pole Support).

12 C.E./P&D-13 Standard Drawing for M. S. Angle 50x50x6 - 2400 MM

(For Earth Wire) For H Pole.

13 C.E./P&D-15 Standard Design for Out Door Cable Trench.

Note: The technical specifications/Drawings which are not included/given in tender documents, latest

REC Standards and relevant ISS will be followed

Failure to comply with this requirement will result in rejection of the Subcontractor.





Section IV. Bidding Forms

Table of Forms

Single-Stage Bidding .................................................................................................................

Letter of Technical Bid ........................................................................................................

Letter of Price Bid ...............................................................................................................

Price Schedules ..........................................................................................................................

Schedule No. 1. Price Schedule ..........................................................................................

Price Adjustment .................................................................................................................

Technical Proposal ....................................................................................................................

Site Organization .................................................................................................................

Method Statement ................................................................................................................

Safety Plan ...........................................................................................................................

Form PER -1: Proposed Personnel ......................................................................................

Form PER -2: Resume of Proposed Personnel ....................................................................

Form EQU: Equipment .......................................................................................................

Bidder’s Qualification ...............................................................................................................

Form ELI - 1: Bidder Information .......................................................................................

Form ELI - 2: Bidder’s Party Information ..........................................................................

Form CON: Historical Contract Non-Performance .............................................................

Form FIR - 1: Financial Situation .......................................................................................

Form FIR - 2: Average Annual Turnover ...........................................................................

Form FIN - 1: Financial Resources .....................................................................................

Form FIN - 2: Current Contract Commitments ...................................................................

Form EXP - 1: General Construction Experience ...............................................................

Form EXP - 2: Specific Experience ....................................................................................

PROFORMA- LETTER OF UNDERTAKING- No Blacklisting No Litigation Status

Proforma for No ownership change Certificate on NJSP duly attested by Notary

Form ACK Acknowledgement of Compliance with the Guidelines for Procurement under

Japanese ODA Loans ................................................................................................................


Form of Bid Security (Bank Guarantee) .................................................................................

Form of Bid Security (Bid Bond) ..............................................................................................


Single-Stage Bidding

Letter of Technical Bid

Date: [insert date of Bid submission]

Loan Agreement No.: ID-P240

IFB No.: [insert number]

To: Dakshin Haryana Bijli Vitran Nigam,

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including Addenda issued

in accordance with Instructions to Bidders (ITB 8): [insert the number and issuing date of each

Addendum];

(b) We, including any Subcontractors/ manufacturers, for any part of the Contract, meet the eligibility

requirements in accordance with ITB 4 and ITB 5;

(c) We, including any Subcontractors/ manufacturers, for any part of the Contract, have no conflict of

interest in accordance with ITB 4;

(d) We offer to design, manufacture, test, deliver, install, pre-commission and commission, in

conformity with the Bidding Documents, the following Plant and Installation Services: for Supply,

erection, testing & commissioning of material for Augmentation of 10 No. 33 KV Sub - Stations

(including necessary civil works) i.e. 33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV

Sub-Station Dhani Raipur , 33 kV Sub-Station Gorkhpur under Hisar circle and 33 kV Sub-

Station Kheri Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda, 33 kV Sub-Station

Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab under Jind circle under the

jurisdiction of DHBVN.

(e) Our Bid shall be valid for a period of 180 days from the date of opening of price bid in accordance

with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time

before the expiration of that period;

(f) We are not participating, as a Bidder or as a Subcontractor/ manufacturers, in more than one Bid in

this bidding process in accordance with ITB 4.2 (c), other than alternative Bids submitted in

accordance with ITB 13; and

(g) We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf

will engage in any type of fraud and corruption.

Name of the Bidder*[insert complete name of the Bidder]

Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert complete name of

person duly authorized to sign the Bid]

Title of the person signing the Bid [insert complete title of the person signing the Bid]


Signature of the person named above [insert signature of person whose name and capacity are shown

above]

Date signed [insert date of signing] day of [insert month], [insert year]

*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture as Bidder

**: Person signing the Bid shall have the power of attorney given by the Bidder to be attached with the

Bid.


Single-Stage Bidding

Letter of Price Bid

Date: [insert date of Bid submission]

Loan Agreement No.: ID-P240


To: Dakshin Haryana Bijli Vitran Nigam,

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Documents, including Addenda issued

in accordance with Instructions to Bidders (ITB 8): [insert the number and issuing date of each

Addendum];

We offer to design, manufacture, test, deliver, install, pre-commission and commission, in

conformity with the Bidding Documents, the following Plant and Installation Services: for Supply,

erection, testing & commissioning of material for Augmentation of 10 No. 33 KV Sub - Stations

(including necessary civil works) i.e. 33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV

Sub-Station Dhani Raipur , 33 kV Sub-Station Gorkhpur under Hisar circle and 33 kV Sub-

Station Kheri Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda, 33 kV Sub-Station

Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab under Jind circle under the

jurisdiction of DHBVN.

(b) The total price of our Bid, excluding any discounts offered in item (d) below is:

In case of only one lot, total price of the Bid [insert the total price of the Bid in words and figures,

indicating the various amounts and the respective currencies]

(c) The discounts offered and the methodology for their application are:

The discounts offered are: [specify in detail each discount offered]

The exact method of calculations to determine the net price after application of discounts is shown

below: [specify in detail the method that shall be used to apply the discounts];

(d) Our Bid shall be valid for a period of 180 days from the date of opening of price bid in accordance

with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time

before the expiration of that period;

(e) If our Bid is accepted, we commit to obtain a Performance Security in accordance with the Bidding

Documents;

(f) We understand that this Bid, together with your written acceptance thereof included in your Letter

of Acceptance, shall constitute a binding Contract between us, until a formal Contract is prepared

and executed; and


(g) We understand that you are not bound to accept the lowest evaluated Bid or any other Bid that you

may receive.

Name of the Bidder*[insert complete name of the Bidder]

Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert complete name of

person duly authorized to sign the Bid]

Title of the person signing the Bid [insert complete title of the person signing the Bid]

Signature of the person named above [insert signature of person whose name and capacity are shown

above]

Date signed [insert date of signing] day of [insert month], [insert year]

*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture as Bidder

**: Person signing the Bid shall have the power of attorney given by the Bidder to be attached with the

Bid.


Price Schedules

Notes on Prices Schedules

General

1. The Price Schedules is as follows:

Schedule No. 1: Price Schedule

2. The Schedules do not generally give a full description of the Plant to be supplied

and the services to be performed under each item. Bidders shall be deemed to

have read the Employer’s Requirements and other sections of the Bidding

Documents and reviewed the Drawings to ascertain the full scope of the

requirements included in each item prior to filling in the rates and prices. The

entered rates and prices shall be deemed to cover the full scope as aforesaid,

including overheads and profit.

3. If Bidders are unclear or uncertain as to the scope of any item, they shall seek

clarification in accordance with ITB 7 prior to submitting their Bid.

Pricing

4. Prices shall be filled in indelible ink, and any alterations necessary due to errors,

etc., shall be initialed by the Bidder.

As specified in the Bid Data Sheet and Particular Conditions of Contract, prices

shall be fixed and firm for the duration of the Contract.

5. Bid Prices shall be quoted in the manner indicated and in the currencies specified

in the Instructions to Bidders in the Bidding Documents.

For each item, Bidders shall complete each appropriate column in the respective

Schedules, giving the price breakdown as indicated in the Schedules.

Prices given in the Schedules against each item shall be for the scope covered by

that item as detailed in Section VI (Employer’s Requirements) or elsewhere in the

Bidding Documents.

6. Payments will be made to the Contractor in the currency or currencies indicated

under each respective item.

7. When requested by the Employer for the purposes of making payments or partial

payments, valuing variations or evaluating claims, or for such other purposes as

the Employer may reasonably require, the Contractor shall provide the Employer

with a breakdown of any composite or lump sum items included in the Schedules.


Price Schedule

Sr.

No.

Description of Material Qty. Unit price for supply

inclusive of all taxes,

levies, ED, CST, F&I

FOR destination (In

Rs.)

Unit price for

Erection including of

all taxes, levies, F&I,

ED etc (In Rs.)

Total Cost including

Supply & Erection

Charges (All

inclusive) (in Rs.)

Total (Grand summary)

Name of Bidder

Signature of Bidder

The detail BOQ and estimated cost is as per volume -II


Price Adjustment

Price Adjustment is not applicable.


Technical Proposal

- Site Organization

- Method Statement

- Safety Plan

- Functional Guarantee

- Personnel

- Contractor’s Equipment

- Proposed Subcontractors for Major Items of Plant and Installation Services

- [Others]


Site Organization

[Insert Technical Proposal for Site Organization.]


Method Statement

[Insert Technical Proposal for Method Statement along with PERT Chart]


Safety Plan

[Insert Technical Proposal for Safety Plan.]


Form PER -1: Proposed Personnel

Date: [insert day, month, year]

Bidder’s Legal Name: [insert full name]

Joint Venture Party Legal Name: [insert full name]


Page [insert page number] of [insert total number] pages

[The Bidder shall provide the names of suitably qualified personnel to meet the specified requirements

stated in Section III, Evaluation and Qualification Criteria, Clause 1.1.1 for Single-Stage Bidding.]

1. Title of position*

Name


Name


Name


Name

*As listed in Section III.


Form PER -2: Resume of Proposed Personnel






[The Bidder shall provide the data on the experience of the personnel indicated in Form PER-1, in the

form below.]

Name of Bidder

Position

Personnel

information

Name

Date of birth

Professional qualifications

Present

employment

Name of employer

Address of employer

Telephone

Contact (manager / personnel

officer)

Fax

E-mail

Job title

Years with present employer


[Summarize professional experience over the last 20 years, in reverse chronological order. Indicate

particular technical and managerial experience relevant to the project.]

From To Company / Project / Position / Relevant technical and management

experience


Form EQU: Equipment






[The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet

the requirements for the key equipment listed in Section III, Evaluation and Qualification Criteria, Clause

1.1.2 for Single-Stage Bidding. A separate Form shall be prepared for each item of equipment listed, or

for alternative equipment proposed by the Bidder.]

Item of equipment

Equipment

information

Name of manufacturer

Model and power rating

Capacity

Year of manufacture

Current

status

Current location

Details of current commitments

Source Indicate source of the equipment

Owned Rented Leased Specially manufactured

Omit the following information for equipment owned by the Bidder.

Owner Name of owner

Address of owner

Telephone Contact name and title

Fax Telex

Agreements Details of rental / lease / manufacture agreements specific to the project


Bidder’s Qualification

To establish its qualification to perform the Contract in accordance with Section III, Evaluation

and Qualification Criteria, the Bidder shall provide the information requested in the corresponding

Information Sheets included hereunder:

- Form ELI - 1: Bidder Information

- Form ELI - 2: Bidder’s Party Information

- Form CON: Historical Contract Non-Performance

- Form FIR - 1: Financial Situation

- Form FIR - 2: Average Annual Construction Turnover

- Form FIN - 1: Financial Resources

- Form FIN - 2: Current Contract Commitments

- Form EXP - 1: General Construction Experience

- Form EXP - 2(a): Specific Construction Experience


Form ELI - 1: Bidder Information




[The Bidder shall provide the following information.]

1. Bidder’s legal name:[insert full name]

2. In case of JV, legal name of the representative member and of each member: [insert full name

of each member in the JV and specify the representative member]

3. Bidder’s actual or intended country of registration: [insert country of registration]

4. Bidder’s actual or intended year of incorporation: [insert year of incorporation]

5. Bidder’s legal address in country of registration: [insert street/number/town or

city/country]

6. Bidder’s authorized representative information

Name: [insert full name]

Address: [inset street/number/town or city/country]

Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]

Email Address: [insert E-mail address]

7. Attached are copies of original documents of:

Articles of Incorporation (or equivalent documents of constitution or association), and/or

documents of registration of legal entity named above, in accordance with ITB 4.3.

In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.

8. Included are the organizational chart, a list of Board of Directors, and the beneficial

ownership.


Form ELI - 2: Bidder’s Party Information




[The following form is additional to Form ELI-1, and shall be completed to provide

information relating to each JV member (in case the Bidder is a JV).]

1. Bidder’s legal name: [insert full name]

2. Bidder's Party legal name: [insert full name of Bidder’s Party]

3. Bidder's Party country of registration: [insert country of registration]

4. Bidder’s Party year of incorporation: [insert year of incorporation]

5. Bidder’s Party legal address in country of registration: [insert street/number/town or

city/country]

6. Bidder’s Party authorized representative information

Name: [insert full name]

Address: [insert street/number/town or city/country]

Telephone/Fax numbers: [insert telephone/fax numbers, including country and city

codes]

E-mail address: [insert E-mail address]

7. Attached are copies of original documents of

Articles of Incorporation (or equivalent documents of constitution or association),

and/or registration documents of the legal entity named above, in accordance with ITB

4.3.

8. Included are the organizational chart, a list of Board of Directors, and the beneficial

ownership.


Form CON: Historical Contract Non-Performance

[The following table shall be filled in for the Bidder and for each member of a JV.]

Date: [insert day, month, year] Bidder’s Legal Name: [insert full name]

Joint Venture Party Legal Name: [insert full name] IFB No.: [insert number]


1. 1. History of Non-Performing Contracts

Non-Performing Contracts

Contract non-performance did not occur since 1st March 2013, in accordance with the

Prequalification criteria, or Section III, Evaluation and Qualification Criteria, Sub-Factor

2.2.1, as appropriate.

Contract(s) not performed since 1st March 2013, in accordance with the Prequalification

criteria, or Section III, Evaluation and Qualification Criteria, Sub-Factor 2.2.1, as

appropriate, is(are) indicated below:

Year Non- performed

portion of Contract

Contract

Identification

Total Contract

Amount (In INR)

[insert

year]

[insert amount and

percentage]

Contract Identification:[indicate

complete Contract name, number,

and any other identification]

Name of Employer: [insert full name]

Address of Employer:[insert

street/city/country]

Reason(s) for non performance:

[indicate main reason(s)]

[insert amount]

2. Pending Litigation

Pending Litigation

No pending litigation in accordance with the Prequalification criteria, or Section III,

Evaluation and Qualification Criteria, Sub-Factor 2.2.2, as appropriate.

Pending litigation in accordance with the Prequalification criteria, or Section III, Evaluation and

Qualification Criteria, Sub-Factor 2.2.2, as appropriate, is indicated below:

Year of

dispute

Amount in

dispute

(currency)

Outcome as

Percentage

of Net

Worth

Contract Identification Total Contract

Amount (In INR)


[insert year] [insert

amount]

[insert

percentage]

Contract Identification:

[indicate complete Contract

name, number, and any

other identification]

Name of Employer:

[insert full name]

Address of Employer:

[insert street/city/country]

Matter in dispute: [indicate

main issues in dispute]

Status of dispute: [indicate

if it is being treated by the

Adjudicator, under

Arbitration or being dealt

with by the Judiciary]

[insert amount]

3. Litigation History

Litigation History

No court/arbitral award decisions against the Bidder during last three years from the date

of bid submission, in accordance with the Prequalification criteria, or Section III,

Evaluation and Qualification Criteria, Sub-Factor 2.2.1, as appropriate.

Court/arbitral award decisions against the Bidder during last three years from the date of

bid submission, in accordance with the Prequalification criteria, or Section III,

Evaluation and Qualification Criteria, Sub-Factor 2.2.1, as appropriate, are indicated

below:

Year of

award

Contract Identification Total Contract

Amount (in INR)

[insert year] Contract Identification: [indicate complete

Contract name, number, and any other

identification

Name of Employer: [insert full name]

Address of Employer: [insert street/city/country]

Matter in dispute: [indicate main issues in dispute]

Party who initiated the dispute: [indicate

“Employer” or “Contractor”]

Status of dispute: [indicate if it is being treated by

the Adjudicator, under Arbitration or being dealt

with by the Judiciary]

[insert amount]


Form FIR - 1: Financial Situation





1. Financial data

Type of Financial information in

(Indian Rupee)

Historic information for previous three years

(amount, INR)

Year 1 Year 2 Year 3

Statement of Financial Position (Information from Balance Sheet)

Total Assets (TA)

Total Liabilities (TL)

Net Worth (NW)

Current Assets (CA)

Current Liabilities (CL)

Information from Income Statement

Total Revenue (TR)

Profits Before Taxes (PBT)

Profits After Taxes (PAT)

2. Financial documents

The Bidder and its Parties shall provide copies of the financial statements such as reports on the financial standing of the Bidder including profit and loss statements, balance sheets and auditors reports (all duly


attested by CA) etc., for the last three years pursuant to the Prequalification Criteria or Section III, Evaluation and Qualifications Criteria, Sub-factor 2.3.1. The financial statements shall:

(a) reflect the financial situation of the Bidder or in case of JV member, of each member, and not an affiliated entity (such as parent company or group member).

(b) be independently audited or certified in accordance with local legislation.

(c) be complete, including all notes to the financial statements.

(d) correspond to accounting periods already completed and audited.

Attached are copies of financial statements1 for the previous three years required above; and complying

with the requirements.

1 If the most recent set of financial statements is for a period earlier than 12 months from the date of Bid, the reason for

this should be justified.


Form FIR - 2: Average Annual Turnover





Ref: ___________________ Dated: _________________ To

The Superintending Engineer/ P&D, DHBVN, Vidyut Sadan, Vidyut Nagar, Hisar

Dear Sir, 1. I*/We* have read and examined the complete documents of Bid No.__________ related to 33 kV Sub-stations/

33 kV lines / 11 kV/ TW connections _______________________(full scope of work) on turnkey basis. 2. I*/We* hereby submit that our firm M/s _____________________________________(with complete address)

has turnover for the last three / five financial years as follows related to erection & supply of electrical material

& equipment duly attested by CA.

Financial Year Turnover Amount (Rs. in Crore) Balance Sheets/ Auditor Report place as Annex-

3. I*/We* hereby submit that any wrong declaration/ violation if detected / found at any point of time shall be the

sole responsibility of our firm M/s ___________________________________________________ (with complete address) its Owners / Inheritors /

Successors / Managing Director / President etc. and shall be liable for any penalty / our blacklisting / debarring

for three years or any other punishment as decided by the Nigam.

I/We also agree to abide by and fulfill all the terms, conditions & provisions of the above mentioned Bid

documents.

Signature along with seal of company Signature along with seal of CA _________________________ __________________________________

(Duly authorized to sign the application on behalf of the firm)

Name: ____________________________ Designation: _______________________


Name of Company: __________________ (in Block letters)

Form FIN - 1: Financial Resources





Liquid Asset Details

Against Tender Enquiry No.

Name of the Bidder

Address of the Bidder

Sr. No. Description Amount as per latest balance

sheet

1 Closing Stock

2 Cash in Hand

3 Bank Balance

4 FDR’s/Investments

5 Un-utilized Letter of Credit Limits sanctioned by the

Banks (fund based only)

6 Un-utilized Cash Credit Limits sanctioned by the

Banks (fund based only)

Total – (A)

7 25% of the Current Commitments as indicated in Form

Fin – 3 (B)

8 Liquid Assets available for this Bid (A – B)

(Should be equal to or more than INR 41.53

million)

Note:

a) If the Limits are sanctioned against any one i.e Stocks/Inventory/FDR’s, then the higher side of the book

value of the said component (as per balance sheet) or the Un-utilized limits intimated by the banks on the

particular date would be considered to work out the Liquid Assets. The Un-utilized limit certificate

should be issued by the bank un-conditionally and on the following Performa:

Sr.

No.

Description Preliminary

security against

which the limit is

Sanctioned

limit

Limit Utilized Un-utilized

Limit as on ---

-


sanctioned

1 Cash Credit Limit (fund

based only)

2 Letter of Credit Limit

(fund based only)

Note The bidder will also

submit the documentary

proof (i.e. Balance sheet

and detailed sanction

letter issued by the bank

for credit limits) of the

figures incorporated in the

table

b) Un-utilized Overdraft / CC Limits and bank Balance (including FDR’s): The Bidder shall produce a

certificate from the banks(s) which should be valid on the date of Bid Submission, giving the amount of

Un-utilized limits and Bank Balances Banker’s certificates should be in respect of a date not more than

30 days prior to the date of submission of Bid. The balances of all the certificates should be of the same

date.

c) In the absence of the Audited Accounts for any financial Year/broken year, a copy of the provisional

accounts shall be supplied by the Bidder along with a certificate from the Statutory Auditors ( in case of

companies) or from any Chartered Accountant (in case of firms /sole proprietors) certifying the liquid

assets available with the firm as on any particular date . The date should not be more than 30 days prior

to the date of submission of respective Bid.

d) Firm commitments from the Banks for financing the Current Projects against Bidders participation, shall

also be considered for calculation of Liquid Assets subject to overall book values of respective

components against which the current financing has been committed by the banks.

e) In case Liquidity available for this bid (A – B) is less than the liquidity requirement as per clause 2.3 of

the ITB, the bid will not be opened.

f) Any wrong declaration/wrong submission /tempering of documents/violation, if detected /found at any

point of time shall be the sole responsibility of the Bidder. The Bidder shall be liable for any

penalty/damages for any loss to the Nigam as a result of such wrong declaration / bogus

documents/tempered documents including blacklisting/debarring for three years or any other punishment

as decided by the Nigam.


Form FIN - 2: Current Contract Commitments





Current Commitments

Name of the Bidder

Address of the Bidder

Sr. No. Description Amount (Un-executed value of

the Contracts)

1

2

3

Total

Note:

a) Use further similar size sheets, if required.

b) This certificate must be issued by the Statutory Auditors (in the case of Companies) or by any Chartered

Accountant (in the case of firms/sole Proprietors)

c) The bidders who will submit their tenders in more than one package/ bid, their financial qualification

will be examined considering the summation of the bid/ package values of all the bids in which the

bidder has quoted.


Form EXP - 1: General Experience





[Identify Contracts that demonstrate continuous work over the past five financial years pursuant to

Section III, Evaluation and Qualification Criteria, Sub-Factor 2.4.1. List Contracts chronologically,

according to their commencement (starting) dates.]

General Experience

Starting

Year

Ending

Year Contract Identification

Role of

Bidder

[indicate

year]

[indicate

year]

Contract name: [insert full name]

Brief description of the works performed by the

Bidder: [describe works performed briefly]

Amount of Contract: [insert amount, currency,

exchange rate and INR equivalent]

Name of Employer: [indicate full name]

Address: [indicate street/number/town or

city/country]

[insert "Prime

Contractor”(Single

entity or JV

member) or

"Subcontractor” or

"Management

Contractor”]


Form EXP - 2: Specific Experience

[The following table shall be filled in for Contracts performed by the Bidder and by each member of a

JV.]




[Fill out one (1) form per Contract, in accordance with Section III, Evaluation and Qualification

Criteria (Without Prequalification), Sub-Factor 2.4.2(a).]

Similar Contract No.

[insert number] of [insert number

of similar Contracts required] Information

Contract Identification [insert Contract name and reference identification

number, if applicable]

Award date [insert day, month, year, e.g., 15 June, 2015]

Completion date [insert day, month, year, e.g., 03 October, 2017]

Role in Contract Prime Contractor Only

Total Contract Amount

[insert Contract amount(s)

and currency(ies)]

INR [insert exchange rate

and total Contract amount

in INR equivalent]

If member in a JV, specify

participation in total Contract

amount

[insert

percentage of

participation]

[insert

amount(s) and

currency(ies)

of

participation]

INR [insert exchange rate and

amount of participation in

INR equivalent]

Employer's Name [insert full name]

Address

Telephone/fax number

E-mail

[indicate street/number/town or city/country]

[insert telephone/fax numbers, including country and

city area codes]

[insert E-mail address, if available]

Similar Contract No.

[insert number of similar Contracts

required] Information


Description of the similarity in

accordance with Sub-Factor

2.4.2(a) of Section III:

1. Physical size of required works

items

[insert physical size of items]

2. Complexity [insert description of complexity]

3. Methods/Technology [insert specific aspects of the methods/technology

involved in the Contract]

4. Other Characteristics [insert other characteristics as described in Section

VI, Employer’s Requirements]


PROFORMA- LETTER OF UNDERTAKING- No Blacklisting No Litigation Status

(To be submitted by the bidder along with his Bid) Ref: _________________________ Dated ___________ To The Chief Engineer/ PD&C, DHBVN, Vidyut Sadan,

Vidyut Nagar Hisar.

Dear Sir, 1. I*/We* have read and examined the complete documents of Bid No. _______ related to 33 kV

sub-stations/ 33 kV lines/ 11 kV / TW connections _________________ (full scope of work) on

turnkey basis. 2. I*/We* hereby submit that our firm M/s ______________________________________ (with

complete address) has never been ‘Black-listed’/ debarred by any Utility / any State / Central

Govt., Department / PSUs till date nor we are facing / filed any Litigation proceedings regarding

debarring (black listing) with either of the above said Agencies / States during last three years.

Detection of false declaration / statement at any stage of the entire process of Bid / execution of

work shall lead to penalty as deemed fit by the Nigam including forfeiture of earnest money, BG

and termination of contract.

Signature along with seal of company

Date: - ____________________________

(Duly authorized to sign the application

on behalf of the firm). Name: _________________________ Designation:___________________ Name of Company: _______________

(In Block Letters)

WITNESS Signature: Name & Postal Address : Mobile No.


Proforma for No ownership change Certificate on NJSP duly attested by Notary Ref: ___________________ Dated: _________________ To

The Chief Engineer/ PD&C, DHBVN, Vidyut Sadan,

Vidyut Nagar Hisar. Dear Sir, 1. I*/We* have read and examined the complete documents of Bid No. ___________ related to 33

kV sub-stations/ 33 kV lines/ 11 kV/ TW connections ___________ (full scope of work) on

turnkey basis.

2. I*/We* hereby submit that our firm M/s ______________________________________ (with

complete address) would not initiate any Ownership change during the period from the time of

Bid submission to the two (2) years after the commercial operation, defined as successful

completion of Supply of material, erection, testing and commissioning of ________________ i.e.,

the turnkey works as mentioned in the scope of work of Bid No. ___________ and acceptance of

the same by the Employer, However, in case, the firm is anticipating any such ownership change/

Takeover at any stage of the entire bid process and during the execution of Contract we would

seek prior approval from the Nigam well in time. It shall be the sole discretion of the Nigam to

grant permission for such change in ownership/takeover and if allowed by the Nigam for

ownership change, the new company shall own all responsibilities and liabilities under the

contract and the old firm should not be blacklisted by any State/ Central government or any of its

agencies. 3. I*/We* hereby submit that any wrong declaration/ violation if detected/ found at any point of time

shall be the sole responsibility of our firm M/s ____________________________ (with complete

address) its Owners / Inheritors / Successors / Managing Director / President etc. and shall be

liable for any penalty / our blacklisting / debarring for three years or any other punishment as

decided by the Nigam.

I/We also agree to abide by and fulfill all the terms, conditions & provisions of the above

mentioned Bid documents.

Signature along with Seal of Company ________________________________ (Duly authorized to sign the application on

behalf of the firm)

Name: ___________________________ Designation: _______________________ Name of Company: _________________ (In Block Letters)

WITNESS Signature: Date & Postal Address: Date: Name & Address: Telegraphic address: Telephone No.:


Form ACK

Acknowledgement of Compliance with the Guidelines for

Procurement

under Japanese ODA Loans

A) I, [insert name and position of authorized signatory], being duly authorized by [insert

name of Bidder/members of joint venture (“JV”)] (hereinafter referred to as the “Bidder”) to

execute this Acknowledgement of Compliance with Guidelines for Procurement under

Japanese ODA Loans, hereby certify on behalf of the Bidder and myself that all information

provided in the Bid submitted by the Bidder for ID-P240 and Supply, erection, testing &

commissioning of material for Augmentation of 10 No. 33 KV Sub - Stations (including

necessary civil works) i.e. 33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV

Sub-Station Dhani Raipur , 33 kV Sub-Station Gorkhpur under Hisar circle and 33

kV Sub-Station Kheri Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda,

33 kV Sub-Station Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab

under Jind circle under the jurisdiction of DHBVN is true, correct and accurate to the

best of the Bidder’s and my knowledge and belief. I further certify, on behalf of the Bidder,

that:

(i) the Bid has been prepared and submitted in full compliance with the terms and

conditions set forth in the Guidelines for Procurement under Japanese ODA Loans

(hereinafter referred to as the “Guidelines”); and

(ii) the Bidder has not, directly or indirectly, taken any action which is or constitutes a

corrupt, fraudulent, collusive or coercive act or practice in violation of the Guidelines

and is not subject to any conflict of interest as stipulated in the relevant section of the

Guidelines.

<If debarment for more than one year by the World Bank Group is NOT imposed, use the following

sentence B).>

B) I certify that the Bidder has NOT been debarred by the World Bank Group for more

than one year since the date of issuance of Invitation for Bids.1

<If debarment for more than one year by the World Bank Group has been imposed BUT three (3) years

have passed since the date of such debarment decision, use the following sentence B’).>

B’) I certify that the Bidder has been debarred by the World Bank Group for a period more

1 The starting date should be revised to “request for price quotation,” if the Borrower is selected through

the International Shopping”; to "appointment", if a contractor is selected through the Direct Contracting;

or “Commencement of actual selection/bidding process”, if the Borrower wishes to adopt procurement

procedures other than ICB, Limited International Shopping, International Shopping, or Direct Contracting.


than one year BUT that on the date of issuance of Invitation for Bids at least three (3)

years had passed since the date of such debarment decision. Details of the debarment

are as follows: name of the debarred

firm

starting date of

debarment

ending date of

debarment

reason for debarment

C) I certify that the Bidder will not enter into a subcontract with a firm which has been

debarred by the World Bank Group for a period more than one year, unless on the date

of the subcontract at least three (3) years have passed since the date of such debarment

decision.

D) I certify, on behalf of the Bidder, that if selected to undertake services in connection with

the Contract, the Bidder shall carry out such services in continuing compliance with the

terms and conditions of the Guidelines.

E) I further certify, on behalf of the Bidder, that if the Bidder is requested, directly or

indirectly, to engage in any corrupt or fraudulent action under any applicable law, such

as the payment of a rebate, at any time during a process of public procurement,

negotiations, execution or implementation of contract (including amendment thereof),

the Bidder shall report all relevant facts regarding such request to the relevant section in

JICA (details of which are specified below) in a timely manner.

JICA’s information desk on fraud and corruption (A report can be made to either of

the offices identified below.)

(1) JICA Headquarters: Legal Affairs Division, General Affairs Department

URL: https://www2.jica.go.jp/en/odainfo/index.php

Tel: +81 (0)3 5226 8850

(2) JICA India Office 2nd Floor,Dr.Gopal Das Bhawan 28 Barakhamba Road New Delhi-110001

Tel: +91 11 47685500, +91 11 2371 4362/4363

The Bidder acknowledges and agrees that the reporting obligation stated above shall

NOT in any way affect the Bidder’s responsibilities, obligations or rights, under relevant

laws, regulations, contracts, guidelines or otherwise, to disclose or report such request or

other information to any other person(s) or to take any other action, required to or

allowed to, be taken by the Bidder. The Bidder further acknowledges and agrees that

JICA is not involved in or responsible for the procurement process in any way.

F) If any of the statements made herein is subsequently proven to be untrue or incorrect


based on facts subsequently determined, or if any of the warranties or covenants made

herein is not complied with, the Bidder will accept, comply with, and not object to any

remedies taken by the Employer and any sanctions imposed by or actions taken by

JICA.

_____________________________

Authorized Signatory

[Insert name of signatory; title]

For and on behalf of [Insert name of the Bidder]

Date:


Form of Bid Security (Bank Guarantee)

[Guarantor letterhead or SWIFT identifier code]

Beneficiary: Chief Engineer/PD&C, DHBVN, Vidyut Sadan, Vidyut Nagar, Hisar

IFB No.: [Employer to insert number of Invitation for Bids]

Date: [insert date of issue]

BID GUARANTEE No.: [insert guarantee reference number]

Guarantor: [insert name and address of place of issue, unless indicated in the letterhead]

We have been informed that [insert name of the Bidder, which in the case of a joint venture

shall be the name of the joint venture (whether legally constituted or prospective) or the

names of all members thereof] (hereinafter called “the Applicant”) has submitted or will

submit to the Beneficiary its Bid (hereinafter called “the Bid”) for the execution of Supply,

erection, testing & commissioning of material for Augmentation of 10 No. 33 KV Sub -

Stations (including necessary civil works) i.e. 33 kV Sub-Station Bass, 33 kV Sub-Station

Karandi , 33 kV Sub-Station Dhani Raipur , 33 kV Sub-Station Gorkhpur under Hisar

circle and 33 kV Sub-Station Kheri Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station

Danoda, 33 kV Sub-Station Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station

Lohchab under Jind circle under the jurisdiction of DHBVN under Loan Agreement No.

ID-P240.

Furthermore, we understand that, according to the Beneficiary’s conditions, Bids must be

supported by a bid guarantee.

At the request of the Applicant, we, as Guarantor, hereby irrevocably undertake to pay the

Beneficiary any sum or sums not exceeding in total an amount of [insert amount in words,

(insert amount in figures)] upon receipt by us of the Beneficiary’s complying demand,

supported by the Beneficiary’s statement, whether in the demand itself or a separate signed

document accompanying or identifying the demand, stating that either the Applicant:

(a) has withdrawn its Bid during the period of Bid validity set forth in the applicant’s

Letter of Bid (hereinafter called “the Bid Validity Period”), or any extension thereto

provided by the Applicant; or

(b) having been notified of the acceptance of its Bid by the Beneficiary during the Bid

Validity Period or any extension thereto provided by the Applicant, (i) fails to execute

the Contract Agreement, or (ii) fails to furnish the Performance Security, in accordance

with the Instructions to Bidders of the Beneficiary’s Bidding Documents.

This guarantee will expire and shall be returned to the Applicant: (a) if the Applicant is the

successful Bidder, upon our receipt of copies of the Contract Agreement signed by the

Applicant and the Performance Security issued to the Beneficiary in relation to such Contract


Agreement; or (b) if the Applicant is not the successful Bidder, upon the earlier of (i) our

receipt of a copy of the Beneficiary’s notification to the Applicant of the results of the

bidding process; or (ii) twenty-eight (28) days after the end of the Bid Validity Period.

Consequently, any demand for payment under this guarantee must be received by us at the

office indicated above on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.

4581.

[signature(s)]

[Note: All italicized text is for use in preparing this form and shall be deleted from the final

product.]

1 As the case may be, ICC Publication No. 758 (or subsequent ICC Publications) may be used. In such cases,

modify the Publication number.


Form of Bid Security (Bid Bond)

BOND NO. [insert Bond No.]

BY THIS BOND [insert name of Bidder] as Principal (hereinafter called “the Principal”),

and [insert name, legal title, and address of surety], authorized to transact business in [India],

as Surety (hereinafter called “the Surety”), are held and firmly bound unto [Dakshin Haryana

Bijli Vitran Nigam] as Obligee (hereinafter called “the Employer”) in the sum of [insert

amount of Bond in words and figures]1, for the payment of which sum, well and truly to be

made, we, the said Principal and Surety, bind ourselves, our successors and assigns, jointly

and severally, firmly by these presents.

WHEREAS the Principal has submitted a written Bid to the Employer dated the [insert day]

day of [insert month], 20 [insert year], for the construction of [insert name of Contract]

(hereinafter called the “Bid”).

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the

Principal:

(a) withdraws its Bid during the period of Bid validity specified in the Form of Bid;

or

(b) having been notified of the acceptance of its Bid by the Employer during the

period of Bid validity; (i) fails or refuses to execute the Contract Form, if

required; or (ii) fails or refuses to furnish the Performance Security in

accordance with the Instructions to Bidders;

then the Surety undertakes to immediately pay to the Employer up to the above amount upon

receipt of the Employer’s first written demand, without the Employer having to substantiate

its demand, provided that in its demand the Employer shall state that the demand arises from

the occurrence of any of the above events, specifying which event(s) has occurred.

The Surety hereby agrees that its obligation will remain in full force and effect up to and

including the date twenty-eight (28) days after the date of expiration of the Bid validity as

stated in the Invitation for Bid or extended by the Employer at any time prior to this date,

notice of which extension(s) to the Surety being hereby waived.

IN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be

executed in their respective names this [insert day] day of [insert month] 20 [insert year].

Principal: _______________________ Surety: _____________________________

Corporate Seal (where appropriate)

_______________________________ ____________________________________

(Signature) (Signature)

(Printed name and title) (Printed name and title)

1 The amount of the Bond shall be denominated in the currency of the Employer’s country or the equivalent

amount in a freely convertible currency.

Section V. Eligible Source Countries of Japanese ODA Loans

Section V. Eligible Source Countries of

Japanese ODA Loans

INDIA

PART 2 - Employer’s

Requirements

Section VI. Employer’s Requirements


Table of Contents

Scope of Supply of Plant and Installation Services by the Contractor .......................

Specification .....................................................................................................................

Forms and Procedures ....................................................................................................

Form of Completion Certificate ...........................................................................................

Form of Operational Acceptance Certificate .......................................................................

Change Order Procedure and Forms ....................................................................................

Change Order Procedure ......................................................................................................

Annex 1. Request for Change Proposal ...........................................................................

Annex 2. Estimate for Change Proposal .........................................................................

Annex 3. Acceptance of Estimate ...................................................................................

Annex 4. Change Proposal ..............................................................................................

Annex 5. Change Order ...................................................................................................

Annex 6. Pending Agreement Change Order ..................................................................

Annex 7. Application for Change Proposal .....................................................................

Annex 8. Change Order log .............................................................................................

Drawings ...........................................................................................................................

Supplementary Information ...........................................................................................


Scope of Supply of Plant and Installation Services by the

Contractor

1. SCOPE OF BID: - 1.1 The Dakshin Haryana Bijli Vitran Nigam intends to invite bids for the Supply, erection, testing &

commissioning of material for Augmentation of 10 No. 33 KV Sub - Stations (including

necessary civil works) i.e. 33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV Sub-

Station Dhani Raipur , 33 kV Sub-Station Gorkhpur under Hisar circle and 33 kV Sub-

Station Kheri Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda, 33 kV Sub-

Station Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab under Jind

circle under the jurisdiction of DHBVN.: -

Sr.

No.

Name of 33KV

Sub-Station

Existing Capacity of

33KV Sub-Station in

MVA

After augmentation

Capacity of 33KV

Sub-Station in MVA

Name of Circle

1. Bass 1X10 2X10

Hisar 2. Karandi 3X6.3/8 2X6.3/8+1X10

3. Dhani Raipur 2X6.3/8 1X6.3/8+1X10

4. Gorkhpur 1X10 2X10

5. Kheri Taloda 1X5+1X8+1X10 1X5+2X10

Jind

6. Chatter 1X8+1X10 2X10

7. Danoda 1X51X10 2X10

8. Rasidon 1X8 1X10

9. Belarkhan 1X10 2X10

10. Lohchab 1X6.3+1X8 2X10 1.2 The successful Bidder will have to complete the Works by the intended Completion date specified in

the Contract data. The scope of work shall include complete project management, design, engineering, manufacturing,

testing, supply on F.O.R. destination basis, transportation, insurance, storage, erection, testing &

commissioning of 33/ 11 kV CONVENTIONAL Sub-stations and associated 33 kV lines & 11 kV

Link lines at single source responsibility on Turn-key basis. The supply includes Power

Transformers, downloadable type energy meters of 0.2 class accuracy alongwith RS-232 & RS-485

Ports (SCADA Compatible), Circuit Breakers, Isolators, L & E Switches, CTs, PTs, NCTs, Surge

Arresters, Bus Post Insulators, 11 kV Indoor Switchgears, outdoor and indoor C & R Panels,

Automatic Power Factor Correction Panels with Capacitors Banks, Associated Electrical &

Mechanical auxiliaries such as Fire Fighting System, Station Illumination system, 11 kV Cables &

Control Cables and allied termination arrangements, Sub-station Structures, Poles, Conductor,

Strings, Hardware, 33 kV Polymeric Composite Insulators, 33 kV Pin insulators with Pins,

Galvanized Channel / Angle, 11 kV Polymeric Composite insulators (Both Disc & Pin) & all other

associated equipment etc. The scope shall also include the detailed survey of optimization pole

location & route marking and as per technical details given in specification covering Construction

of 33 kV transmission Lines and Technical Specification of 11 kV lines (Section-VIII), laying of

terminal 11 kV cables of new 11 kV feeders along with the 11 kV VCBs and allied equipments.

Supply of material and construction of the Switch House Building, plinths of Power Transformers


and foundation & trenching for all electrical structures, fencing, gravelling, earth filling,

construction of culverts, RCC underground water storage tank with pumping set, boundary wall,

Boring with required Single phase submersible pump, PCC roads and paths alongwith other allied

material etc. as mentioned in Section – V i.e. Scope of Civil works is also included in the scope of

the bidder. The complete civil works will be done through Government approved class ‘A’ Civil

Contractors by the bidder. Any material not specifically mentioned in the contract but required to

complete the job is deemed to be included in the scope of the work of the contract. IT SHALL ALSO BE ENSURED THAT ALL SUBSTATIONS SUPERVISORY EQUIPMENT PROPOSED

TO BE SUPPLIED IS COMPATIBLE TO SUPERVISORY PART OF SCADA. Charges to be paid to the Railways, Forest Deptt or any other Govt./ Statutory bodies will be borne by

the Nigam on actual basis, initially the requisite charges are to be deposited by the turnkey contractor

with the concerned department and Govt. Security Deposit for Railway Line Crossing taken in price

schedule will be reimbursed accordingly on production of documentary evidence. However the same

shall be reimbursed to the contractor on production of proof of depositing this amount.

b) Insurance: The scope shall also include the raising / lowering of existing Electricity lines to

provide proper clearances, all kind of crossings and guarding. The insurance and transportation of

conductor and other material dismantled from the lines after augmentation from the Site till its

return to Employer’s store shall also be covered in the scope of Contractor. The Employer’s

representative shall be responsible to get this material returned to store. 1.4 The Bidder shall inform the UHBVN/Employer about the source of supply of material as per the list of

manufacturers/firms empanelled, as approved vendors to supply material against turnkey works. The

material shall be dispatched from this source only after inspection and approval by the authorized

representative of the Employer. Installation of material will be as per the approved drawings and

specification. The supplier of material will also supply the type test certificates (not more than 3 years

old at the time of bid opening) at the time of inspection-call which will be further examined by the

inspecting authority. However, no approval of GTPs of petty items such as nuts and bolts, stay sets,

hardware fittings, pin, disc insulator, danger plate, number plate is required and material supplied

should comply with latest relevant ISS wherever applicable. Penalty of Rs. 20000/- on the contractor shall be levied in case inspection call is given and material is

not found ready at works along with expenses incurred by the Nigam on deputing inspecting

agency/officers.

Material management, inspection requisition, procedure of inspection, sealing procedure, DIs and post

receipt inspection, etc. shall be carried out as per Quality Assurance Plan (QAP) of the Nigam, which is

available at the website www.dhbvn.com, www.DHBVN.org.in

1.5 Final Checking, Testing and commissioning After completion of Works, final checking of lines shall be done by the Contractor to ensure that all

the Foundation Works, Pole Erection and Stringing has been done according to specifications and as

approved by the Employer. All the Works shall be thoroughly inspected keeping in view the following

main points. a) Sufficient back filled earth is lying over each pit and it is adequately compacted. b) All bolts are properly tightened and punched/tack welded. c) The stringing of the conductors and earth wire has been done as per the approved sag and tension

charts and desired clearances are clearly available. d) All conductor and earth wire accessories are properly installed. e) All other requirement to complete Work like fixing of danger plate, phase plate, number-plate,

anti-climbing device etc. are properly installed. f) The insulation of line as a whole is tested by the Contractor by providing his own equipment,

labour etc. to the satisfaction of Employer. g) The Poles are properly grounded. h) The lines are tested satisfactorily, for inspection, by the Chief Electrical Inspector, Haryana, before


commissioning. i) All the works shall be thoroughly inspected by the concerned SDO/OP. It is also added

that after completion of the work the third party quality of work surveillance may also be done, if

so desired by the DHBVN. IMPORTANT NOTES: I. Joint foot survey shall be carried out by the contractor within one month immediately after the issue

of Work Order by the Nigam to assess the tentative quantity of various items.


II. PERT chart Schedule: The activity wise project PERT as prescribed in the Bid Document

shall have to be consented by the all bidders at the time of submission of Bid. III. The work shall be got erected under the supervision of concerned SE / Construction Circle /

Civil Construction Circle, DHBVN.


Specification

THE TECHNICAL SPECIFICATION & DRAWING BE DOWNLOADED FROM

http://www.dhbvn.com/Tech_specification.aspx AND

http://www.DHBVN.com/supplier.htm /New Specifications by following steps as below

1).From www.dhbvn.com Website:

Vendors are required to visit themselves online with http://www.uhbvn.com → Tender→

Technical Specification→ Download the Technical Specifications as mentioned below:

2) From http://www.DHBVN.com/ Website:

Vendors are required to visit themselves online with http:// http://www.DHBVN.com/→

Supplier Support→ New Specifications →Download the Technical Specifications as

mentioned below:

No. of Technical Specification Name of Technical Specification

Source for

Collection

CSC-III-R-II/DH/UH/P&D/2011-2012

Outdoor types Distribution Transformer of 11 KV

/ 433-250 V Class up to and including 100 KVA

i.e. (25 KVA TO 100 KVA) with CSP.

www.dhbvn.com

CSC-VI-R-I/DH/UH/P&D/2010-11

GSS WIRE OF 7/8 SWG (4MM).

www.dhbvn.com

CSC-VII-R-I/DH/UH/P&D/2009-10

PCC POLES (200KG) W.L. (F.O.S-2.5) 8/9

METER LONG.

www.dhbvn.com

CSC-VIII/DH/UH/P&D/2009-2010

5KV MOTORISED /HAND OPERATED

INSULATION RESISTANCE TESTER

(PORTABLE).

www.dhbvn.com

CSC-X-RI/DH/UH/P&D/2010‐2011

HARD DRAWN STRANDED STEEL CORED

ALUMUINIUM CODUCTORS (20,

30&50MM2)

www.dhbvn.com

CSC-XI/DH/UH/P&D/2009-2010

FOUR CORE AND TWO CORE XLPE

INSULATED & XLPE SHEATHED

ARMOURED CABLES

www.dhbvn.com

CSC-XII/DH/UH/P&D/2009-2010

11 KV CROSS – LINKED POLY ETHYLENE

INSULATED PVC SHEATED SINGLE CORE

POWER CABLE

www.dhbvn.com

CSC-XIV/DH/UH/P&D/2009-2010

11 kV XLPE POWER CABLE (CROSS LINKED

POLYTHELENE DRY GAS CURED)

www.dhbvn.com

CSC-XV-R-I/DH/UH/P&D/2009-10

PCC POLES 11 METER LONG(WL-400 K.G.

F.O.S-2.5)

www.dhbvn.com

CSC-XVI-R-I/DH/UH/P&D/2010-11 G.I. WIRE www.dhbvn.com

CSC-XIX/DH/UH/P&D/2009-2010

PCC POLES 8 METER (WL-200 KG) AND 9

METER (WL-400KG)

www.dhbvn.com

CSC-XX-R-III/DH/UH/P&D/2012-2013 33 kV Control & Relay Panel www.dhbvn.com

CSC-XXI/DH/UH/P&D/2009-2010 30 kV LA www.dhbvn.com

http://www.dhbvn.com/Tech_specification.aspx

http://www.dhbvn.com/supplier.htm

http://117.240.241.202/main/specification/newcsc.htm





























CSC-XXII/DH/UH/P&D/2009-2010

36 kV Isolators & Isolators-Cum-Earth Switch for

33 kV S/Stns..

www.dhbvn.com

CSC-XXIII/DH/UH/P&D/2009-2010 11 kV Neutral CT. www.dhbvn.com

CSC-XXIV/DH/UH/P&D/2009-2010 36 kV Vacuum Circuit Breaker for 33 kV S/Stns. www.dhbvn.com

CSC- XXVII-RII/DH/UH/P&D/2012-

2013 10 MVA, 33 / 11 kV Power Transformer

www.dhbvn.com

CSC-XXVIII/DH/UH/P&D/2009-2010 11 kV 400 A GO Switch. www.dhbvn.com

CSC-XXIX/DH/UH/P&D/2009-2010

porcelain insulators and insulators fittings for 11

kV overhead power lines.

www.dhbvn.com

CSC-XXX/DH/UH/P&D/2009-2010

11 kV XLPE insulated PVC sheathed single core -

630 mm2 power cable

www.dhbvn.com

CSC-XXXIII/DH/UH/P&D/2009-2010

STATIC CT /PT OPERATED TRIVECTOR

METERS FOR HT CONSUMERS/FEEDER

METER

www.dhbvn.com

CSC-XXXVI/DH/UH/P&D/2009-2010

HEAT SHRINKABLE / PUSH ON

TYPETERMINATIONS FOR 11 KV XLPE

CABLES

www.dhbvn.com

CSC-XXXIX/DH/UH/P&D/2009-2010 33 Kv POTENTIAL TRANSFORMER www.dhbvn.com

CSC-XXXX/DH/UH/P&D/2009-2010

33 kV CURRENT TRANSFORMER FOR 33 kV

SUB STATIONS ONLY

www.dhbvn.com

CSC-XXXXIII/DH/UH/P&D/2009-2010

11 kV AUTOMATICALLY SWITCHED

CAPACITOR BANKS AT 33/11kV SUB

STATIONS

www.dhbvn.com

CSC-XXXXIV/DH/UH/P&D/2009-2010

TECHNICAL SPECIFICATION FOR 11 kV

XLPE POWER CABLE (CROSS LINKED

POLYTHELENE DRY / GAS CURED)

www.dhbvn.com

CSC-46/R-1/DH/UH/P&D/2010-2011

TECHNICAL SPECIFICATION FOR ABT

METERING SYSTEM

www.dhbvn.com

CSC-49/DH/UH/P&D/2009-2010 33 KV, 3 X 300MM2 XLPE ARMOURED Cable www.dhbvn.com

CSC-LI/DH/UH/P&D/2009-2010

Hard-Drawn Stranded Steel Cored Aluminum

Conductor (ACSR- 80, 100 & 130mm2).

www.dhbvn.com

CSC-58/DH/UH/P&D/2010-2011 HT & LT METAL PARTS www.dhbvn.com

CSC-61/DH/UH/P&D/2011-12

Epoxy Cast Indoor type 11KV Measuring and

Protection Current Transformers for Installation

on 11KV Circuit Breakers

www.dhbvn.com

CSC-62/DH/UH/P&D/2011-12

Porcelain Insulators(Pin/shackle) and Insulators

Fittings for 415/240V Overhead Power Lines

www.dhbvn.com

CSC-64/DH/UH/P&D/2011-12 For 415 VOLTS L.T. SWITCH BOARDS www.dhbvn.com

CSC-68/DH/UH/P&D/2011-12 For GALVANISED STEEL BARBED WIRE www.dhbvn.com

CSC-73/DH/UH/P&D/2011-12

For HOT DIP GALVANIZED HEXAGONAL

HEAD BOLTS AND NUTS ELECTRO

GALVANIZED SPRINGS WASHERS

www.dhbvn.com

CSC-74-R-I/DH/UH/P&D/2012-13 For “12.5 MVA, 33 / 11 kV Power Transformer” www.dhbvn.com

CSC-75/DH/UH/P&D/2012-13 For DISTRIBUTION BOX www.dhbvn.com

CSC-81/DH/UH/P&D/2013-14

For Technical Specification for 11 KV Switchgear

Panels Vacuum Type with 11 KV Capacitor

Control Panels

www.dhbvn.com

To be collected from PD&C wing (DD-

III) Section

11 kV Switchgear Panel Vacuum type.

9 kV Lighting Arrestor (10 kA).




















































9 kV 5 kA Lightning Arrestor.

Power Conductor for Bus-Bar 200 mm² (Panther).

33 kV Post Insulator.

33 kV Pin Insulators & Insulator Pins.

To be collected from PD&C wing (DD-

III) Section

Composite Insulators for 33/ 11 kV works.

Un-armoured Copper Control Cable.

Ni-Cd Alkaline Batteries & Static Battery Charger

for Ni-Cd Alkaline Batteries.

Fittings for 33 kV Line suitable for 130 mm²

ACSR Conductor (Leopard).

C-Type Wedge Connectors.

Technical requirements / Parameters

Drawings.

Approved list of suppliers for equipments.

1 Civil Works Specifications

1.1 GENERAL:-

The intent of specification covers the following:

Design, engineering, construction of all specified Civil Works at 33KV Sub-Station. All Civil

Works shall also satisfy the general technical requirements specified in other Sections of this

specification and as detailed below. They shall be designed to the required service

conditions/loads as specified elsewhere in this specification or implied as per

National/International Standards.

All Civil Works shall be carried out as per applicable Indian Laws, Standards and Codes. All

materials shall be best quality conforming to relevant Indian Standards and Codes. The bidder

shall furnish all design, (Unless otherwise specified) drawings, labour, tools, equipment,

materials, temporary works, construction plant and machinery, fuel supply, transportation and

all other incidental items not shown or specified but as may be required for complete

performance of the works in accordance with approved drawings, specifications and direction

of Employer.

The work shall be carried out according to the design/drawings to be developed by the bidder

and approved by the Employer or supplied to the bidder by the Employer. For all structures,

buildings, foundations etc. necessary layout and details shall be developed by the bidder

keeping in view the functional requirement of the plant and facilities and providing enough

space and access for operation, use and maintenance based on the input provided by the

Employer. Certain minimum requirements are indicated in this specification for guidance,

purposes only. However, the Bidder shall quote according to the complete requirements.

1.2 Quality Plan:-

The contractor is responsible for the proper execution of the quality plans. The work beyond

the customers hold point will progress only with the owner’s consent. The owner shall also

undertake quality surveillance and quality audit of the contractors works systems and

procedures and quality control activities. The contractor further agrees that any change in the


quality plan will be made only with the owner’s approval. The contractor shall also perform all

quality control activities, inspection and tests agreed with the owner to demonstrate full

compliance with the contract requirements. If any work has been executed with unsound

imperfect or unskillful workmanship or with material of any inferior descriptions or that any

material or articles provided by him for the execution of the work are unsound, or of a quality

inferior to that contracted for, or otherwise not in accordance with the contract, the contractor

shall on demand in writing rectify or remove or reconstruct the work so specified in whole or

in part, as the case may require. In case contractor fails to rectify or reconstruct the same the

Nigam will be at liberty to execute the same on risk & cost of the contractor through another

agency.

2.0 SOIL DATA:-

Soil data shall be ascertained for the design of structures/foundations by the bidders.

3.0 SITE PREPARATION:-

The site as available will be handed over to bidder. Clearing of the site from bushes / trees

shall be carried out by the contractor. Necessary permission for cutting of trees if required

shall be taken by the employer from concerned authorities. The wood of trees shall be handed

over to employer by the contractor. The final level of the substation (Plinth level shall be

fixed by the employer keeping in view the surroundings, past flood history and drainage

conditions. The necessary earth filling if required, shall be carried out by bidder as per

specifications.

In case handed over site is changed or earth filling varies from provision taken in estimates,

the earth filling level will be rechecked and the quantities of all effected items of construction

shall be altered accordingly at the time of hand over of site to the firm. The positive or

negative changes will be made in proportion of the intended and actually provided earth filling

depth. The amount shall also be adjusted accordingly by the employer on recommendation of

Engineer-in-charge.

The lay out and levels/contouring etc. of all structure etc. shall be made by the contractor at his

own cost from the general grid of the plot and benchmark given by the Engineer-in-charge.

The contractor shall give all help in instruments, materials and personnel to the Engineer-in-

Charge for checking the detailed layout and shall be solely responsible for the correctness of

the layout and levels.

3.1 SCOPE:-

This clause covers the design and execution of the work for site preparation, such as cleaning

of the site, the supply and compaction of filled material to optimized density, plinth level,

excavation and compaction of backfill for foundation.

3.2 GENERAL:-

1 Material unsuitable for founding of foundations shall be removed and replaced by suitable fill

material as approved by the Employer.

2 Fill/Backfill material around foundations or other works shall be free from harmful salts and

any organic materials and suitable for the purpose for which it is used and compacted to the

density described under Compaction.

3.3 EXCAVATION AND BACKFILL:-

1 Excavation and back fill for foundations shall be in accordance with the relevant code and as

per approved design/drawings.

2 Whenever seepage or surface water during rains, floods etc is met during execution, it shall be


dewatered and foundation pit shall be maintained dry i.e. free of water during the excavation,

concreting and backfilling by the bidder and nothing extra shall be paid .

3.4 COMPACTION:-

1 The method and equipment used to compact the fill material shall be suitable to achieve the

density that will give the allowable soil bearing pressure required for the foundations, floor

filling etc. in each layer of fill material. Each layer of earth when compacted shall be as close

to optimum moisture content as practicable. Material which does not contain sufficient

moisture to obtain proper compaction shall be wetted. If the material contains excess of

moisture, then it shall be allowed to dry before compaction.

2 At all times unfinished construction shall have adequate drainage.

3 The density to which fill materials shall be compacted, shall be ascertained by the bidder after

testing as per relevant IS Code and as per direction of Employer. Backfilled earth shall be

compacted to minimum 95% of the standard Proctor density at OMC.

3.5 REQUIREMENT FOR FILL MATERIAL UNDER FOUNDATION:-

The thickness of fill material under the foundations shall be such that the maximum pressure

from the footing, transferred through the fill material and distributed into the original

undisturbed soil will not exceed the allowable soil bearing pressure of the original undisturbed

soil. In case of small pockets of loose earth below foundation, same shall be made up with lean

concrete (1:5:10).

4.0 In areas that are considered by the Employer/Engineer-in-Charge to be too congested with

foundation and structures for proper earth filling by normal rolling equipments the material

shall be compacted by hand, if necessary. Due care shall be exercise so as not to damage to

foundation structure or equipment during compaction or otherwise.

5.0 TRANSFORMER FOUNDATION:-

The transformer plinth for placing the transformer shall be RCC (1:1.5 :3) laid on base

concrete (1:5:10) of minimum thickness 100mm. Plinth shall be designed for the equipment

load requirements of transformers including impact load equivalent to 15% of total transformer

load. The top of plinth i.e. top of rail level shall match with height of tractor-trailer used for

transporting the transformer. The plinth shall extend up to four feet from edge of road for

perfect movement from trailer to plinth and vice-versa. Suitable arrangement for shifting the

transformer from trailer like jacking pad etc. wherever required shall be made in plinth on the

road.

The space between the tract rails of the transformer plinth if any shall be suitably filled with

sand and 75-mm thick PCC of grade 1:3:6 placed over compacted sand filling. The top of PCC

shall be minimum 300-mm above the formation level of Switchyard or 100-mm above gravel

filled in transformer pit, whichever is higher. Adequate drainage outlet shall be provided and

necessary slope given to drain off rain water oil.

The rails shall be first quality 90 lb. per yard medium manganese steel as per Indian railway

specification T-12-64 and its subsequent revisions.

5.0 ROADS AND CULVERTS:-

5.1 The road leading to substation from PWD metalled road or as specifically mentioned in scope

of work and within sub-stations, roads provided for access to equipment and building are in

the scope of bidder. Layout of the roads shall be based on General details & arrangement

drawing for the sub-stations. Adequate turning space for vehicle shall be provided and bend


radii shall be set accordingly. Road to the transformer shall be as short and straight as possible.

For fixation of plinth level and other levels the bench mark as 100.00 will be taken as center of

the nearby PWD road.

5.2 All sub-station roads be constructed so as to permit transportation of all heavy equipment. The

main road leading to 33 kV Switch yard shall have a minimum width of 12’-0” concrete

topping with 1.2-m wide shoulder on either side of the road. There will toe walls on either side

of road with 115mm brick masonry 1:4, 3 courses and 75 mm CC1:4:8 below it. The roads for

other than 33 kV S/Stn. yard and other service roads shall be 10’-0” concrete topping and 1.2-

m wide shoulder on either of the road. The specification of road shall consist of lean concrete

1:4:8, 100mm thick in the base course followed by cement concrete 1:2:4, 150 mm thick in the

topping.

5.3 Finished top (crest) of culvert shall be as per tender drawing / civil works specification.

5.4 Adequate provisions shall be made for road drainage.

5.5 All culverts and its allied structure (required for drain, trench crossing etc.) will have to be

designed for AA class, loading as per IRC standard and checked for transformer along with

trailer load.

6.0 CABLE AND PIPE TRENCHES:-

1 The 13.5” brick wall cable trenches shall be designed for the following.

i Dead load of 155kg/m length of cable support.

ii Triangular earth pressure uniform surcharge pressure of 2T/m2

2 Cable trench covers shall be designed for self-weight +concentrated load of 200kg. at centre of

span on each panel or a load of 1000kg/m2 whichever is severe.

3 The top of trenches and foundations shall be kept at least 150mm above the gravel top

finished gravel level. The top of cable trench shall be such that the surface rainwater does not

enter the trench, providing weir at the entry point to Switch House Building to stop ingress of

rainy water entry in the indoor cable trenches is to be made by the bidder.

4 All metal parts inside the trench shall be connected to the Earthing system and painted with 2

coats of enamel paint.

5 Cable from trench to equipments shall run in hard conduit pipes with proper arrangement to

avoid rain water entry in pipe/ trench.

6 Trench wall shall not foul with the foundations. Suitable clear gap shall be provided.

7 A clear (vertical) space of at least 200-mm shall be available for each tier in cable trench.

From trench bed to lowest tier, a minimum clearance of 150-mm shall be available. Lowest

tier shall be for full width of trench. A horizontal gap of 250mm shall be there between edge of

rack and wall in case rack are provided on one side of trench and 250mm between edges of

racks in case racks provided on both walls.

8 The trench bed shall have a slope of 1/1500 along the run.

9 Cable trenches shall be blocked at the ends if required with brick masonry in cement sand

mortar.

10 All the construction joints of cable trenches i.e. between base slab to base slab as well as from

vertical wall to wall and all the expansion joints shall be provided with approved quality

P.V.C. water stops of approximate 230x5 mm size for those sections where the grounds water

table is expected to rise above the junction of base slab.

6.1 Drainage of trenches:-

1 For drainage of trenches, a separate sump pit of 345 mm in brick work with RCC slab shall be


provided at the end of cable trench with size 4 ft. x 4 ft. x 6 ft. ( inner sizes) to collect rain

water from the trenches through underground pipes from the deepest point of main trench

single phase1 BHP mono block pump set with shed near sumpit. to drain out water from

trench.

6.2 The top of equipment foundation and trenches shall be kept at least 150mm above the finished

gravel level. The top of cable trench shall be such that the surface rainwater does not enter the

trench. The clear width of the trench is 2’-0” and top level of foundation and cable trench is

100.450

7.0 FOUNDATION/RCC CONSTRUCTION:-

7.1 GENERAL :-

1 Work covered under this Clause of the specification comprises the design, supply and

installation of foundations and other RCC constructions for switchyard structures, equipment

supports, trenches, drains, jacking pad, fencing, transformers, auxiliary equipment & systems

buildings, tanks or for any other equipment or service and any other foundation required to

complete the work. This clause is as well applicable to the other RCC constructions.

2 Concrete shall conform to the requirements mentioned in IS:456 and the entire test shall be

conducted as per relevant Indian Standard Codes.

3 If the site is sloppy, the foundation height will be adjusted to maintain the exact level of the

top of structures to compensate such slopes.

4 The switchyard foundation’s plinths and building plinths shall be minimum 150 mm and

450mm above finished gravel level respectively.

5 Minimum 75-mm thick concrete (1:5:10) shall be provided below all underground structures,

foundations, trenches etc. to provide a base for construction.

6 The design and detailing of foundations shall be done based on the soil data and sub-soil

conditions as well as for all possible critical loads and the combinations thereof. The spread

footing foundation as may be required based on soil/sub-soil conditions and superimposed

loads shall be provided.

7 The cement concrete used for all RCC works shall be nominal mix 1:1½: 3 having water

cement ratio not more than 0.55, with 20 mm graded coarse aggregates as per table 2 on page 9

of IS-383-1070 and fine aggregates of average grading that is zone II of table 4 of IS-383-

1970.The aggregates, in general, shall conform to IS-383-1970.

8 Ordinary Portland cement of grade 43 conforming to IS-8112-1989 shall be used of reputed

brand & bidder will supply the copy of invoice as documentary evidence to the Nigam.

However cement sample shall be got tested from approved Govt. labs.

9 The water used for mixing concrete and for curing purpose shall be fresh, clean and free from

oil, acids and alkalies, organic materials or other deleterious substances. Potable water is

generally preferred saltish or brackish water shall not be used. Water used shall be conforming

to clause 4.3 of IS-456-1978.

10 No admixtures shall be used.

11 The steel used as reinforcement shall conform to IS-432 for MS bars and IS-1786-1996 for

deformed cold twisted/T.M.T bars respectively. All reinforcement shall be clean and free from

loose mill scales, dust, loose rust and coats of paint oil or other coatings which may destroy or

reduce bond. Bars shall be placed to shapes and dimensions as indicated on the drawings and

as required to carryout the intents of drawings and specifications. The steel to be used should

be purchased from the SAIL, TATA or RINL & bidder will supply the copy of invoice as


documentary evidence to the Nigam. However sample at random shall be got tested from the

approved Govt. labs. Limit state method of design shall be adopted unless specified otherwise

in the specification.

7.2 DESIGN:-

1 All foundation shall be reinforced cement concrete. The design and construction of RCC

structures shall be carried out as per IS:456 and minimum grade of concrete shall be 1:1½:3

Higher grade of concrete than specified above may be used at the discretion of bidder which

has to be stated at the time of bidding.

2 Limit state method of design shall be adopted unless specified otherwise in the specification.

3 For design and construction of steel-concrete composite beams IS:11384 shall be followed.

4 For detailing of reinforcement IS:2502 and SP:343 shall be followed. Cold twisted deformed

bars (Fe= 500 N/mm²) conforming to IS:1786 shall be used as reinforcement. Two layers of

reinforcement (on inner and outer face) shall be provided for wall & slab sections having

thickness of 150mm and above. Clear cover to reinforcement towards the earth face shall be

minimum 40mm.

5 The procedure used for the foundations shall be the most critical loading combination of steel

structures and or equipment and/or superstructure and other conditions which produces the

maximum stress in the foundation or the foundation component and as per relevant IS Codes

of foundation design. Detailed design calculations shall be submitted by the supplier for

approval of employer.

6 All foundations shall rest below virgin ground level and the : minimum depth of foundation

below the virgin ground level shall be atleast 500 mm for equipment foundations, and 1140

mm for control room building foundation of RCC column and 785 mm for brick foundation

work & also in case earth filling is involved due to high fixation of formation level. 7

Design shall consider any sub-soil water pressure that may be encountered, following relevant

standard strictly.

8 Necessary protection to the foundation work, if required shall be provided to take care of any

special requirements for aggressive alkaline soil, black cotton soil or any other type of soil

which is detrimental/harmful to the concrete foundations.

9 RCC columns shall be provided with rigid connection at the base.

10 All sub-structures shall be checked for sliding and overturning stability during both

construction and operating conditions for various combinations of loads. Factors of safety for

these cases shall be taken as mentioned in relevant IS Codes or as stipulated elsewhere in the

specifications. For checking against overturning weight of soil vertically above footing shall

be taken and inverted frustum of pyramid of earth on the foundation should not be considered.

In case of trench passing above the footing base then for overturning only dead weight of

trench shall be considered. 11

Earth pressure for all underground structures shall be calculated using co-efficient of earth

pressure at rest, co-efficient of active or passive earth pressure (whichever is applicable).

However, for the design of sub-structures of any underground enclosures, earth pressure at rest

shall be considered.

12 In addition to earth pressure and ground water pressure etc. a surcharge load of 2T/Sq. m shall

also be considered for the design of all underground structures including channels, sumps,


tanks, trenches, substructure of any underground hollow enclosure etc. for the vehicular traffic

in the vicinity of the structure or otherwise.

13 All foundation shall be designed in accordance with the provision of relevant parts of latest

revisions of Indian standards 1S:456

14 Type of foundation system i.e. isolated footing, raft or any other suitable foundation shall be

decided on the basis of load intensity, soil strata and bearing capacity of the soil submitted by

the bidder. 8.0

BUILDINGS – GENERAL REQUIREMENTS: -

GENERAL:- 8.1 The scope includes the design, engineering and construction of Buildings including sanitary,

water supply, electrification etc.

8.2

a)

DIMENSIONS:-

The dimensions specified in the following clauses shall be considered as minimum

requirements and may be increased to suit the equipment to be installed. The buildings shall be

designed taking into consideration the layout of the panels switchboards and the switchgear in

order to allow enough area for the future extension of the switchyard.

An open space of 1m minimum shall be provided on the periphery of the rows of panels and

equipment generally in order to allow easy operator movement and access as well as

maintenance

8.3

b)

Boundary wall & U- fencing shall be provided for the following areas:-

1 The height of the boundary wall shall be maintained as 4’-6” from the 100.300 mts level and

shall be kept same throughout the boundary of the sub-stations. If difference of average NSL

and actual NSL is more than 6’-0”0 then boundary wall in steps may be constructed or

boundary wall of RCC Column design will be constructed as per direction of engineer-in –

charge. The section of boundary wall in 4’-6” ht. shall be minimum 9” thick and pillars shall

be of size 450x 450mm at 12’-0” (max) C/C. The boundary wall shall be plastered with 1:6

ratio cement sand motar on both sides. For minimum thickness of foundation of boundary wall

up to formation level please refer to attached drawings. Brick work in foundation and super

structure will be with cement sand mortar ratio of 1:5.

2 Wherever the earth fill is up to 4’8”, the boundary wall in brick masonry shall be constructed

to retain the earth pressure. Where earth fill is more than 4’-8”, the boundary wall along the

road and agriculture field will be constructed over RCC beam supported by RCC columns and

brick work course below RCC beam in foundation as per drawing. The type of boundary wall

to be provided shall also be indicated in the price bid schedule. The inside and outer surface of

the boundary wall shall be painted with snowcem,( Berger or Shalimar) shade off white/ pale

cream for inside and peach for outside. 8.3

.

PRODUCT MATERIALS.:-

The minimum requirement are as follows:-

8.3

.1

Chain link fence fabric in accordance to IS-2721:-


i) Size of mesh 75 mmX75mm

ii) size of coated wire 3.15 mm dia.

iii) Width of chain link 2500 mm

iv) Class of zinc coating Medium

v) Zinc coated after weaving

8.3

.2

POSTS:-

i) Angle Section Angle size Spacing mm

ii) Intermediate L 50x50x6 25000

iii) Straining posts 65X65X6 25000

iv) Stay Post L50x50x6 2500

All structural steel conform to IS:2062 and shall be painted with a coat of approved steel

primer and two coats of synthetic enamel paint.

The chain link fabric shall be fixed to the post at the top and bottom of the fence by

welding/fixing 50mm X6mm MS flat though out its length.

8.3

A)

DESIGN :-

a) The buildings designed.

1 To the requirement of the National Bldg. Code of India and the standards quoted therein.

2 For the specified climatic & loading conditions.

3 To adequately suit the requirements of the equipment and apparatus contained in the buildings

and in all respects to be compatible with the intended use and occupancy.

4 With a functional land economical space arrangement.

5 For a life expectancy of structure, systems and components not less than that of the equipment,

which is contained in the building provided regular mtc. is carried out.

6 To be aesthetically pleasing. Different buildings shall show a uniformity and consistency in

architectural design.

7 To allow for easy access to equipment and maintenance of the equipment.

8 With wherever required fire retarding materials for walls ceilings and doors which would

prevent sporting or spreading of fire.

9 With materials preventing dust accumulation.

b) Suitable expansion joints shall be provided in the longitudinal direction wherever necessary

with provision of twin columns i.e. fourth one for boundary walls.

c) Individual members of the building frame shall be designed for the worst combination of

forces such as bending moment, axial force, shear force, torsion etc.

d) Permissible stresses for different load combinations shall be taken as per relevant IS Codes.

e) For building lighting the recommended value of illumination shall be as per follow:

i) Control room

Vertical; Control Panels

Control desks

Rear of Control Panels

Remaining area of Control room

200 to 300 lux (minimum)

300 lux (minimum)

150 lux (minimum)

150 lux (minimum)

f) The building auxiliary services shall be designed in accordance with the requirements


specified in relevant section or elsewhere in this Specification and as per National Building

Code.

8.4 INSTALLATION (U/Fencing):-

1 Fence shall be installed along lines shown on approved drawings wherever U/C fencing

coincides with boundary wall of S/Stn. It shall have boundary wall up to height of wire mesh

netting & over it angles ‘Y’ shaped with barbed wire will be provided.

2 Postholes shall be excavated by approved methods.

3 Intermediates Post shall be spaced 2.5m apart measured parallel to ground surface.

4 Intermediate post shall be installed at equal intervals not exceeding 25.0m.

5 Straining posts shall be installed at sharp changes in grade, at corners, at change of direction

and where ever necessary as directed by Engineer-In-Charge.

6 All corner post & 5th post will have two stay post and every tenth post will have a transverse

stay post.

7 Posts shall be set in concrete. Concrete work shall conform to relevant clause. Posts shall be

braced and held in plumb position and true alignment and elevation until concrete has set.

8 Fence fabric shall not be installed until concrete has cured a minimum of 7 days.

9 Bottom and top of the fence fabric shall be fixed with MS flats of 50mmX6mm (min). with

3Nos. GSL wire of 3.15mm thick & Vertical M. S flat on U/ F post.

10 Fence fabric shall be laid out with barbed edge on top, stretched tightly and shall be fastened to

intermediates, gate and straining post with 50x6 flats.

11 Fabric shall be secured to tension wires with tie wires at 400-mm intervals. The wires shall be

given not less than two twists.

12 Barbed tape shall be attached to barbed wire arms with approved metal clips.

13 Gates shall be installed in locations shown on drawing. Next to the main gate, a wicket gate

(1.25m wide, Single leaf) shall be provided.

14 Bottom of gates shall be set approximately 40mm above ground surface and necessary guiding

mechanism shall be fitted.

15 345mm thick (one and a half brick size) toe wall of brick in cement sand ratio 1:5 or concrete

with notches shall be provided below all fencing as per drawings. All exposed surface of brick

toe wall shall be provided with 15mm thick 1:6 cement sand plaster and coated with two coats

of water bound snowcem. The brick masonry top level of toe wall is 100.500

8.4 DESIGN LOADS :-

Building structures shall be designed for the most critical combinations of dead loads super

imposed loads equipment loads, crane load, wind loads, seismic loads and temperature loads.

In additions loads and forces developed due to differential settlement shall also be considered.

Dead loads shall include the weight of structures complete with finishes, fixtures and partitions

and should be taken as per IS: 1911 (latest revision) Super-imposed loads in different areas

shall include live loads minor equipment loads cable trays small pipe racks/hangers and

erection operation and maintenance loads. Equipments loads shall constitute if applicable all

load of equipments to be supported on the building frame.

The wind loads shall be computed as per IS 875. Seismic Coefficient method shall be used for

the seismic analysis as per IS 1893 (latest revision )

For temperature loading the total temperature variation shall be considered as 2/3 of the

average maximum annual variation in temperature. The average maximum annual variation in

temperature for the purpose shall be taken as the difference between the mean of the daily


minimum temperature during the coldest month of the year and mean of daily maximum

temperature during the hottest month of the year. The structure shall be designed to withstand

stresses due to 50% of the total temperature variation. Wind and Seismic forces shall not be

considered to act simultaneously.

Floors slabs shall be designed to carry loads imposed by equipment, cables, piping, travel of

maintenance trusses and equipment and other load associated with building in general floors

shall be designed for live loads as per relevant IS Code and cable and piping loads not less

than 5 kN/sq.m hanging from the underside.

In addition to it, beams shall be designed for incidental point loads of 20 kN to be applied at

any point alongwith the beams. The floor loads shall be subject to Employer’s approval.

For consideration of loads on structures IS:875, “Code of practice for design loads” shall be

followed. The following minimum superimposed live loads shall, however, be considered for

the roof design.

a) Roof 150 kg/m² for accessible roofs

75 “ for non-accessible roofs

8.5 SUBMISSION :-

The following information shall be submitted for review and approval to the Employer

1 Design criteria, the codes and standards used, applicable climatic data including wind loads,

earthquake factors maximum and minimum temperatures applicable to the building locations

assumptions of dead and live loads including equipment loads, impact factors, safety factors

and other relevant information.

2 Structural design calculations and drawing (including construction/ fabrication) for all

reinforced concrete and structural steel structures.

3 Fully, dimensioned floor plans, cross sections, longitudinal sections and elevations of each

building. These drawings shall be drawn at a scale not smaller than 1.50 and shall identify the

major building components.

4 Fully dimensioned Architectural drawing showing details and sections drawn to scales of

sufficient size to clearly show sizes and configuration of the building components and the

relationship between them.

5 Product information of building component and materials, including wall partitions flooring

ceiling, roofing, door and windows and building finishes. All the materials is to conform to IS

Standards (ISI).

6 A detailed schedule of building finishes including colour schemes.

7 A door & window schedule showing door types and locations, door lock sets and latches sets

and other door hardware.

No

te:

1

Approval of the above information shall be obtained before ordering materials or starting

fabrication or construction as applicable.

2 It is suggested that the bidder may include all the above information in his bid itself so that

Employer may comment on it, if any change is warranted as per his practice or otherwise.

8.5

B

Gates:-

8.5

.1

The frame of gates at entry of sub-station shall be made of MS angle 50x50x6 conforming to

relevant IS code. Width of main gate at entry of S/Stn. and gate to Switch Yard shall be 16’ &

the wicket gate at entry of sub-station shall be 4’ and as per drawings.


8.5

.2

The gates shall be fabricated with continuous welded joints to achieve rigid connections. The

gate frames shall be painted with one coat of approved steel primer and two coats of synthetic

enamel paint of black colour.

8.5

.3

The barbed wire shall consist of two splices per reel. The barbed wire shall be formed by

twisting two line wire, one containing the barbs. The barbed wire shall be of 12 SWG

galvanized steel with its weight 155-136gm/m length of the wire. Distance between two barbs

shall be 75mm. The barbs shall carry four points and shall be formed by twisting two points on

wires, each two turn tightly round one line wire, making altogether 4 complete turn. The barbs

shall be finished in such a way that the four points are set and locked at right angles to each

other. The barbs shall have a length of not less than 13 mm and not more than 18 mm. he

points shall be sharp and well pointed.

8.5

.4

Barbed wire shall be provided in each arm of the Y shaped angle heads above the height of

chain link i.e. 3-row (total 6nos. in 2 arms) in each arm at top.

The total fence height shall be minimum 3000mm above finished gravel level including barbed

wire above the chain link fence

8.5

.5

Barbed tape/wire arms shall be same for intermediate and straining posts.

8.5

.6

Fasteners . Single strand aluminum or galvanized steel.

Wire conforming to requirement for fence fabric 4-mm diameter.

8.5

.7

Tension wire Single strand, high tensile, galvanized steel.

Wire, 4-mm diameter.

8.5

.8

Fitting & Hardware Cast aluminum alloy or galvanized steel, malleable or ductile cast

iron, turnbuckle to be drop forged.

8.5

.9

For every 50 reels or part there of sample of the barbed tape/wire and the individual line wires

shall be put to tensile test and will conform the tensile properties give below, two additional

tests of each kind shall be made on the samples cut from other reels in case of failure of first

test.

TENSILE PROPERTIES:-

8.5.10 Breaking load of line wire Minimum 216 Kg.

Maximum 302kg

Minimum braking load of

complete

Barbed wire/tape

444kg.

On the basis of results of these additional tests, the whole or portion of the barbed

wire/tapes shall be accepted or discarded by the Employer, as the case may be.

8.5.11 Gates shall be fitted with approved quality iron hinges, latch and latch catch. Latch and

latch catch shall be suitable for attachment and operation of pad lock from either side of

gates. Hinges shall permit gates of swing through 180° back against fence.

8.5.12 Gates shall be fitted with galvanized chain hook or gate hold back to hold open gates.

Double gates shall be fitted with center rest and drop bolt to secure gates in closed position.

8.6 CONTROL ROOM BUILDING:-

Design and construction including anti termite treatment, in case of wooden doors &

windows are used, of control room building for associated switchyard shall be in the scope


of the bidder. The control room building shall be of RCC frames structure of nominal

concrete 1:1.5:3 grade. The Control room building shall be non air conditioned and

provision for structural extension of control room building in future shall also be made.

8.7 AREA REQUIREMENT :-

The minimum carpet area required for various rooms of the control room building is as

given below:

CONTROL ROOM:-

The covered area of the building = 70’X28’

Area for C.R. Buildings 33kv S/Stn = 1960 Sqft.

JE’s room 1 No = 100.78 Sqft.

Toilet 1 No. = 39.19 Sft.

Store 1 No. = 100.78 Sft.

For the guidance of the bidder tentative plans are attached with bid. However, bidder is

free to use his own plans, any increase in area as per requirements felt necessary or

otherwise shall not in any way be a valid reason for additional cost.

8.8 FINISH SCHEDULE:-

The preliminary indicative finishing schedule is given in subsequent clauses. However at

the time of detailed engineering investigation, the Employer reserves the right to alter the

finishing schedule and specifications and such changes shall have no additional financial

implication whatsoever for the Employer.

8.9 FLOORING:-

8.9.1 Flooring in various rooms of control room building shall be Kotta stone superior grade

thickness 20-25mm flooring of size 3Sqft to 5Sqft of each stone.

The base layer for all the floors in contact with ground shall consist of 100 mm sand layer,

100 mm thick layer of concrete 1:8:16 with 40mm coarse aggregate or 1:8:16 with 40 mm

Brick Blast on sand filling be laid before any topping of 1:2:4 (40mm thick). 9” thick

brick partition wall in between indoor cable trench inner walls will also be constructed in

the direction of width of SH building.

8.9.2 Top surface shall be rubbed and polished to a granite finish.

8.9.3 All rooms shall have 150 mm high skirting on all walls matching with floor of the room.

In the case of top surface, it shall be polished to a granite finish.

8.9.4 In case of toilet & pantry, the walls shall have white glazed tiles of size 12”x18” upto a

height of 6’-9” from top of floor (Make Somani, NITCO, Kajaria).

8.9.5 The flooring of toilet shall be laid in ceramic antiskid jointless 400x400x5mm tiles.

8.10 WALLS:-

Control room buildings shall be framed superstructures. All walls shall be non-load-

bearing walls. Min. thickness of external walls shall be 230 mm 75 mm thick DPC shall be

provided as per drawing. On outer walls horizontal DPC shall be provided at level with

plinth protection and on inner face vertical DPC 20 mm thick shall be provided.

Brick work in foundation & plinth will be with cement sand mortar ratio of 1:5.

Brick work in super structure Cement sand mortar will be 1:6.

8.11 PLASTERING:-

All internal walls shall have minimum 12/15mm thick 1:6 cement sand plaster & wall


putty. The ceiling shall have plaster of paris 6mm thick for smooth finish.

8.12 EXTERNAL FINISH:-

Outer surface of walls shall be painted with two coats of Snowcem or IOKOS or equilent

make with the directions of Engineer –In-Charge

All ceilings shall be O.B.D with 6mm thick plaster of paris.

All internal walls shall have oil bound distemper such like Asion, Nerolac, Berger,

Shalimar after preparation of surface with Birla or JK wall Putty.

8.13 ROOFING:-

Roof of the building shall consist of cast-in-situ RCC slab (Min thickness 110mm). On

RCC slab 2 coats of bitumen of grade 85/25 laid hot over the bitumen layer 25mm thick

layer mud plaster be provided before laying earth (Maximum 100mm) is slope (1 in 120)

towards khurrah for draining off rain water. Above this burnt brick tiles/cement concrete

pre cast tiles 40 mm thick shall be laid with mud mortar in slope. The grooves in

tiles/cement concrete tiles shall be grouted with cement sand mortar 1:3 and top surface

flush pointing in cement sand mortar 1:2. The slope in the tile terracing shall be such as

not to allow standing of rain water in any pocket.

8.14 GLAZING :-

Minimum thickness of glazing shall be 5.0mm plain glass.

8.15 DOOR AND WINDOWS :-

The doors, windows and ventilators of the control room building shall be of aluminum

sections (Jindal/ Hidalco) in accordance with the relevant IS codes and size shapes to

match with the existing Indoor as per approved drawings. Frame of main door shall be of

size 6”X1.75”, cupboard frame size will be 63.50 mm X38.10mm. The chowkhats /

Frames of window shall be of Aluminum Jindal/ Hidalco of 10 gauge (3 mm thick) of size

5”x1.75”mm. The horizontal, vertical, and top rail/style of doors shall be size 3.1/4”x1.75”

and Lock & bottom rail of size 6”x1.75”. The vertical and horizontal styles of windows

shall be of size 47.62 x44.50 mm and frames of ventilators 63.50 x 38.10mm. The panels

of doors of store & toilet shall have 12 mm thick laminated (both sides) board of approved

colour. Aluminum fitting shall be used in doors and windows, WC & Store Doors shall be

fully paneled while main gates should be partially glazed and partly paneled. Main doors

shall be panel laminated in bottom part & top panel 5.0 mm thick plane/plate glass.

These shall be heavy type best quality, ISI marked and from approved manufacturer. Wire

gauge shutters shall be provided in all openable windows on inner face of the control

room building wall & 2 nos. main doors on the outer face of control room building by

using wire gauge conforming to IS: 1568-1970. Electric nitch and Cupboards in store

shall have aluminum shutter with letch locks. All aluminum section shall be anodized.

Aluminum grills T-5 thick shall be provided in all open able and fixed windows. All doors

shall be provided with door closers & letch locks (ISI mark). Steel rolling shutter with gear

box of approved make with 80mmx1.25mm M.S. Laths on main entry door of Switch

House Building shall be provided as per specification.

8.16 OTHER FOUNDATIONS:-

All foundations shall be designed in accordance with the provisions of the relevant parts of

latest revisions of Indian Standards IS:456.

18.16a Type of foundation system i.e. isolated footing, raft or any other suitable foundation shall

be decided on the basis of load intensity, soil strata and bearing capacity of the soil


submitted by the bidder.

8.17 SANITARY INSTALLATION:-

In the toilet of control room building, following sanitary fittings shall be provided which

shall be ISI marked. Toilet shall have one No. European type W.C. Suit with PVC Cistern

with ISI mark. (Standard size), One No. Wash Basin with pedestal (550x400mm) made of

China ware (parry ware, Hind ware & Cerra) in white color with relevant fitting complete

in all respect. One No. towel rail, soap dish, mirror above wash basin of standard size, One

No. additional Tap for fresh water shall be provided. All the Taps shall be chromium

plated with flanges. One no. PVC water tank of 1000 ltr. Capacity with ISI standard of dia

4’-0”or 3’-0”, not less than 3’-0” in any case, be used.

8.18 PLINTH PROTECTION:-

Plinth protection 2’3” from SH walls involving brick toe wall of 230mm thick and 2.5ft.

deep from outer DPC of SHB, base course of 100mm CC 1:5:10 & 40 mm CC 1:2:4

toping is to be provided along the periphery of the Switch office building.

8.19 The area between road & Switch House building (both sides) is to be provided with brick

on edge paving.

8.20 Making connection of water supply system from U/G water tank/ submersible T/well to

S.H Building and connection of sewerage system i.e soakage pit to S.H Building.

Providing and installation of 1 ½ BHP Mono block with Sheet cover near switch house

building for underground tank.

9.0 BUILDING STORM WATER DRAINAGE :-

The building shall be provided for the collection of storm water from the roof on the

surface of brick walls with minimum 100 mm i/d PVC pipe of 10kg with pressure of IS

specification. 150mm PVC pipe of 10KG pressure shall be provided to connect vertical

rain water pipes with rain water harvesting system duly encased in cement concrete 1:2:4.

10.0 ELECTRICAL WIRING IN SWITCH HOUSE BUILDING:-

The bidder shall prepare the actual desig and detail of circuits to be provided and layout of

pipes. The wiring shall be Recessed conduit wiring.

PVC conduit shall be used for wiring purposes; 25mm dia. The copper wire multi-strand

shall be used for electrical wiring in switch house building. Minimum dia of Copper wires

shall be 1.5mm2 for light points, 4.00 mm² for power points and flood light.

Depth of inspection/junction boxes shall be 80mm in ceiling and 28mm on wall surface.

All outlet boxes for fittings/switches/regulators call bell etc. shall be mild steel 5mm thick

& Bakelite sheet of brown shade shall be fixed in front of MS box with brass screws. All

switches/ fittings/socket shall be flush type, fixed on sheet in flush pattern. All the material

shall be as per IS specification as ISI marked.

All the internal electric wiring should be properly earthed as per specifications.

GRAVELLING:-

11

Supply & spreading of 100 mm thick layer of crushed gravel of size 20 to 25 mm shall be

provided in both bays i.e. total 27 mtr. X 18 mtr. area with 115 mm thick x 230 mm deep

brick wall with 75mm thick CC 1:4:8 and cement plaster all along the gravels ( in switch

yard).

12

The control room building shall be furnished with 2Nos. heavy duty exhaust fans,18”,

2Nos. Fresh Air Fans 12 ”, 7 Nos. Ceiling Fans 48”, 16Nos. T-5 (28 watt tube lights of

approved make ( Bajaj, Crompton & Khaitan) 1No. 5’x 2 ½ x 2 ½ tables with three nos.


drawers and 4 Nos. Chair s with arms From Haryana Forest deptt.

13 MISCELLANEOUS GENERAL REQUIREMENTS:-

1 Dense concrete with controlled water cement ratio preferably 0.45 shall be used for all

underground concrete structures such as pump house tanks water retaining structures cable

and pipe trenches etc. for achieving water-tightness.

2 All mild steel parts used in the water retaining structures shall be hot-dia galvanized. The

minimum, coating of the zinc shall be 750-gm/sq.m for galvanized structures and shall

comply with IS 2629 and IS 2633. Galvanizing shall be checked and tested in accordance

with IS 2629. The galvanizing shall be followed by the application or an etching primer

and dipping in black bitumen in accordance with BS:3416.

3 A screed concrete layer not less than 100mm thick and of grade not weaker than M 10

conforming to IS:456-1978 shall be provided below all water retaining structures.

4 Bricks having minimum 105-kg/cm² compressive strength can only be used for masonry

work. Bidder shall ascertain himself at site regarding the availability of bricks of minimum

105-kg/cm² compressive strength before submitting his offer.

5 Monorails, monorail girders and fixtures shall be provided wherever required.

6 Doors and windows on external walls of the buildings(other than areas provided with

insulated metal cladding) shall be provided either side of the openings. Projection of

sunshade from the wall shall be minimum 450mm over window openings and Projection

/Porches over door openings.

7 All stairs shall have maximum riser height of 150 mm and a minimum tread width of

300mm. Minimum width of stairs shall be 1000 mm for non-residential buildings.

8 Angles 50x50x6mm (minimum) with lugs shall be provided for edge protection all around

cut outs/openings in floor slab, edges of RCC cable/pipe trenches supporting covers, edges

of manholes supporting covers, supporting edge of pre-cast cover and any other place

where breakage of corners of concrete is expected.

9 All supply items like sanitary, W/S, Sewerage ,Electric etc. should be got approved from

the Engineer in-charge before fixing/execution.

10 Provision for installation of dry battery 40volt be made by the provision of anti acid tiles

/paint.

14 INTERFACING :-

The proper coordination & execution of all interfacing civil works activities like fixing of

conduits in roofs/walls/floors fixing of foundation bolts, fixing of lighting fixtures, fixing

of supports/embodiments, provision of cutouts etc. shall be the sole responsibility of the

contractor. He shall plan all such activities in advance and execute in such a manner that

interfacing activities do not become bottlenecks and dismantling, breakage etc. is reduced

to minimum.

15 STATUTORY RULES:-

1 Supplier shall comply with all the applicable statutory rules pertaining to factories act (as

applicable for the State). Fire Safety Rules of Tariff Advisory Committee. Water Act for

pollution control etc.

2 Provisions for fire proof doors, no. of staircases, fire separation wall, plastering on

structural members (in fire prone areas) etc. shall be made according to the

recommendations of tariff Advisory Committee.

3 Statutory clearance and norms of State Pollution control Board shall be followed as per


Water Act for effluent quality from plant.

4 Requirement of sulphate resistant cement (SRC) for sub-structural works shall be decided

in accordance with the Indian Standards based on the findings of the detailed soil

investigation to be carried out by the Bidder.

5 Foundation system adopted by Bidder shall ensure that relative settlement shall be as per

provision in IS:1904.

6 All water retaining structures designed as un-cracked section shall also be tested for water

tightness at full water level in accordance with clause No.10 of IS:3370 (Part-I).

7 Construction joints at the following locations may be provided, if required:-

a) At the meeting points of the columns and the raft.

b) At the point of conta-flexure in the columns.

Additional reinforcements and shear keys shall be provided at the construction joints.

8 The work should be carried out strictly in accorded with the PWD specification and latest

relevant IS codes.

9 All the construction material and water will be got tested by bidder from the approved lab

of PWD, NIT, Shri Ram etc. & cost of test charges will be beared by the bidder.

10 Input detail /line diagram drgs. , are enclosed for reference. However the bidder will

supply his own design drawings & get approved from the Nigam before execution of the

work.

11 Chequered plates 6 mm thick machine cut as per site requirement of work is to be

provided for indoor cable trenches with proper holes/ hooks/ handle to lift.

12 Bidder shall keep at the site of work, technical staff for supervision, having degree in civil

Engineering with adequate experience in building constructions & foundations etc.

13 The bidder is at liberty to get the Bearing capacity tested from the approved lab before

submitting Design & Drawings.

14 Bidder Shall establish a site office, toilet & store for storage of input materials temporary

fencing, illuminating work space area etc.

15 Bidder shall arrange sufficient qty. of construction material like cement, steel, bricks,

aggregate etc. at the site of work for required quality/quantity and get checked for smooth

completion of project.

16 Electricity & Water required during execution of the work shall be arranged by the bidder

at his own cost.

17 The scope of work shall also include the supply & erection of all such items which are not

specifically mentioned in the contract document but needed for the successful operation of

the project.

18 Extra minor work involved due to fixation of formation level/site conditions shall not be

paid for extra to the bidder.

19 No compensation of any kind shall be paid to the bidder in case handing over site is

delayed due to unavoidable reasons.

20 Six sets of complete drawings shall be supplied by the bidder to the Nigam.

21 The executing /payment of the civil works shall be got carried out by the respective XEN,

Civil construction.


Forms and Procedures

Form of Completion Certificate

Date: [insert date]

Loan Agreement No: ID-P240

IFB No: [insert number]

[Name of Contract]

To: [Name and address of Contractor]

Dear Sirs,

Pursuant to GC Clause 24 (Completion of the Facilities) of the General Conditions of the

Contract entered into between yourselves and the Employer dated [insert date] , relating to

the Augmentation of 10 No. 33 KV Sub - Stations (including necessary civil works) i.e.

33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV Sub-Station Dhani Raipur

, 33 kV Sub-Station Gorkhpur under Hisar circle and 33 kV Sub-Station Kheri

Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda, 33 kV Sub-Station

Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab under Jind circle

under the jurisdiction of DHBVN on turnkey basis, we hereby notify you that the

Functional Guarantees of the following part(s) of the Facilities were satisfactorily attained on

the date specified below.

1. Description of the Facilities or part thereof: [insert description]

2. Date of Completion: [insert date]

However, you are required to complete the outstanding items listed in the attachment hereto

as soon as practicable.

This letter does not relieve you of your obligation to complete the execution of the Facilities

in accordance with the Contract nor of your obligations during the Defect Liability Period.

Very truly yours,

Title

(Project Manager)


Form of Operational Acceptance Certificate

Date: [insert date]



[Name of Contract]

To: [Name and address of Contractor]

Dear Sirs,

Pursuant to GC Sub-Clause 25.3 (Operational Acceptance) of the General Conditions of the

Contract entered into between yourselves and the Employer dated [insert date], relating to

the Augmentation of 10 No. 33 KV Sub - Stations (including necessary civil works) i.e.

33 kV Sub-Station Bass, 33 kV Sub-Station Karandi , 33 kV Sub-Station Dhani Raipur

, 33 kV Sub-Station Gorkhpur under Hisar circle and 33 kV Sub-Station Kheri

Taloda, 33 kV Sub-Station Chatter, 33 kV Sub-Station Danoda, 33 kV Sub-Station

Rasidon, 33 kV Sub-Station Belarkhan, 33 kV Sub-Station Lohchab under Jind circle

under the jurisdiction of DHBVN on turnkey basis, we hereby notify you that the

Functional Guarantees of the following part(s) of the Facilities were satisfactorily attained on

the date specified below.

1. Description of the Facilities or part thereof: [insert description]

2. Date of Operational Acceptance: [insert date]

This letter does not relieve you of your obligation to complete the execution of the Facilities

in accordance with the Contract nor of your obligations during the Defect Liability Period.

Very truly yours,

Title

(Project Manager)


Change Order Procedure and Forms

Date: [insert date]



CONTENTS

1. General

2. Change Order Log

3. References for Changes

ANNEXES

Annex 1 Request for Change Proposal

Annex 2 Estimate for Change Proposal

Annex 3 Acceptance of Estimate

Annex 4 Change Proposal

Annex 5 Change Order

Annex 6 Pending Agreement Change Order

Annex 7 Application for Change Proposal

Annex 8 Change Order log


Change Order Procedure

1. General

This section provides samples of procedures and forms for implementing changes in the

Facilities during the performance of the Contract in accordance with GC Clause 39

(Change in the Facilities) of the General Conditions of the Contract.

2. Change Order Log

The Contractor shall keep an up-to-date Change Order log to show the current status of

Requests for Change and Changes authorized or pending, as Annex 8. Entries of the

Changes in the Change Order log shall be made to ensure that the log is up-to-date.

The Contractor shall attach a copy of the current Change Order Log in the monthly

progress report to be submitted to the Employer.

3. References for Changes

(1) Request for Change as referred to in GC Clause 39 shall be serially numbered

CR-X-nnn.

(2) Estimate for Change Proposal as referred to in GC Clause 39 shall be serially

numbered CN-X-nnn.

(3) Acceptance of Estimate as referred to in GC Clause 39 shall be serially numbered

CA-X-nnn.

(4) Change Proposal as referred to in GC Clause 39 shall be serially numbered CP-X-

nnn.

(5) Change Order as referred to in GC Clause 39 shall be serially numbered CO-X-

nnn.

Note: (a) Requests for Change issued from the Employer’s Home Office and the

Site representatives of the Employer shall have the following respective

references:

Home Office CR-H-nnn

Site CR-S-nnn

(b) The above number “nnn” is the same for Request for Change, Estimate for

Change Proposal, Acceptance of Estimate, Change Proposal and Change

Order.


Annex 1. Request for Change Proposal

(Employer’s Letterhead)

To: [insert Contractor’s name and address] Date: [insert date]

Attention: [insert name and title]

Contract Name: [insert Contract name]

Contract Number: [insert Contract number]

Dear Sirs,

With reference to the captioned Contract, you are requested to prepare and submit a Change

Proposal for the Change noted below in accordance with the following instructions within

[insert number of days] days of the date of this letter [or on or before (date)].

1. Title of Change: [insert title] ________________________

2. Change Request No.: [insert number] ________________________

3. Originator of Change: Employer: [insert name of Employer] ________________________

Contractor (by Application for Change Proposal No. [insert

number])________________________

4. Brief Description of Change: [insert description] ________________________

5. Facilities and/or Item No. of equipment related to the requested Change: [insert

description] ________________________

6. Reference drawings and/or technical documents for the request of Change:

Drawing No./Document No. Description

7. Detailed conditions or special requirements on the requested Change: ________________

8. General Terms and Conditions:

(a) Please submit your estimate to us showing what effect the requested Change will

have on the Contract Price.


(b) Your estimate shall include your claim for the additional time, if any, for

completion of the requested Change.

(c) If you have any opinion negative to the adoption of the requested Change in

connection with the conformability to the other provisions of the Contract or the

safety of the Plant or Facilities, please inform us of your opinion in your proposal

of revised provisions.

(d) Any increase or decrease in the work of the Contractor relating to the services of

its personnel shall be calculated.

(e) You shall not proceed with the execution of the work for the requested Change

until we have accepted and confirmed the amount and nature in writing.

(Employer’s Name)

(Signature)

(Name of signatory)

(Title of signatory)


Annex 2. Estimate for Change Proposal

(Contractor’s Letterhead)

To: [insert Employer’s Name and address] Date: [insert date]




Dear Sirs,

With reference to your Request for Change Proposal, we are pleased to notify you of the

approximate cost of preparing the below-referenced Change Proposal in accordance with GC

Sub-Clause 39.2.1 of the General Conditions of the Contract. We acknowledge that your

agreement to the cost of preparing the Change Proposal, in accordance with GC Sub-Clause

39.2.2 of the General Conditions of the Contract, is required before estimating the cost for

change work.

1. Title of Change: [insert title] ________________________

2. Change Request No./Rev.: [insert number] ____________________________

3. Brief Description of Change: [insert description] __________________________

4. Scheduled Impact of Change: [insert description] ___________________________

5. Cost for Preparation of Change Proposal: [insert cost] ______________1

(a) Engineering (Amount)

(i) Engineer hrs x rate/hr =

(ii) Draftsperson hrs x rate/hr =

Sub-total hrs

Total Engineering Cost

(b) Other Cost

Total Cost (a) + (b)

1 Cost shall be in the currencies of the Contract.


(Contractor’s Name)

(Signature)

(Name of signatory)



Annex 3. Acceptance of Estimate






Dear Sirs,

We hereby accept your Estimate for Change Proposal and agree that you should proceed with

the preparation of the Change Proposal.

1. Title of Change: [insert title] ___________________________

2. Change Request No./Rev.: [insert number] _______________________________

3. Estimate for Change Proposal No./Rev.: [insert number] ________________________

4. Acceptance of Estimate No./Rev.: [insert number] _______________________________

5. Brief Description of Change: [insert description] _______________________________

6. Other Terms and Conditions: In the event that we decide not to order the Change

accepted, you shall be entitled to compensation for the cost of preparation of Change

Proposal described in your Estimate for Change Proposal mentioned in 3 above, in

accordance with GC Clause 39 of the General Conditions of the Contract.

(Employer’s Name)

(Signature)

(Name and Title of signatory)


Annex 4. Change Proposal






Dear Sirs,

In response to your Request for Change Proposal No. [insert number], we hereby submit our

proposal as follows:

1. Title of Change: [insert title] _______________________________

2. Change Proposal No./Rev.: [insert number] ______________________________


Contractor: [insert name of Contractor] _____________________


5. Reasons for Change: [insert reason] ______________________________

6. Facilities and/or Item No. of Equipment related to the requested Change: [insert

description] _______________________________

7. Reference drawings and/or technical documents for the requested Change:

Drawing/Document No. Description

8. Estimate of increase/decrease to the Contract Price resulting from Change Proposal:1

(Amount)

(a) Direct material

1 Increase and/or decrease to the Contract Price shall be in the currencies of the Contract.


(b) Major construction equipment

(c) Direct field labor (Total hrs)

(d) Subcontracts

(e) Indirect material and labor

(f) Site supervision

(g) Head office technical staff salaries

Process engineer hrs @ rate/hr

Project engineer hrs @ rate/hr

Equipment engineer hrs @ rate/hr

Procurement hrs @ rate/hr

Draftsperson hrs @ rate/hr

Total hrs

(h) Extraordinary costs (computer, travel, etc.)

(i) Fee for general administration, % of Items

(j) Taxes and customs duties

Total lump sum cost of Change Proposal

(Sum of items (a) to (j))

Cost to prepare Estimate for Change Proposal

(Amount payable if Change is not accepted)

9. Additional time for Completion required due to Change Proposal

10. Effect on the Functional Guarantees

11. Effect on the other terms and conditions of the Contract

12. Validity of this Proposal: within [number] days after receipt of this Proposal by the

Employer

13. Other terms and conditions of this Change Proposal:

(a) You are requested to notify us of your acceptance, comments or rejection of this

detailed Change Proposal within [number] days from your receipt of this

Proposal.


(b) The amount of any increase and/or decrease shall be taken into account in the

adjustment of the Contract Price.

(c) Contractor’s cost for preparation of this Change Proposal:

[Note: This cost shall be reimbursed by the Employer in case of Employer’s

withdrawal or rejection of this Change Proposal without default of the Contractor

in accordance with GC 39 of the General Conditions of the Contract.]


(Signature)

(Name of signatory)



Annex 5. Change Order






Dear Sirs,

We approve the Change Order for the Facilities specified in the Change Proposal (No. [insert

number]), and agree to adjust the Contract Price, Time for Completion and/or other

conditions of the Contract in accordance with GC Clause 39 of the General Conditions of the

Contract.


2. Change Request No./Rev.: [insert number] _______________________________

3. Change Order No./Rev.: [insert number] _______________________________


Contractor: [insert name of Contractor] ____________________

5. Authorized Price:

Ref. No.: [insert number] __________________________ Date: [insert date]______________

Foreign currency portion: [insert amount] __________ plus Local currency portion:

[insert amount] __________

6. Adjustment of Time for Completion

None Increase [insert number] days Decrease [insert number] days

7. Other effects, if any

Authorized by: Date:

(Employer)

Accepted by: Date:


(Contractor)


Annex 6. Pending Agreement Change Order






Dear Sirs,

We instruct you to carry out the work in the Change Order detailed below in accordance with

Clause 39 of the General Conditions.

1. Title of Change: [insert title] ______________________________

2. Employer’s Request for Change Proposal No./Rev.: [insert number] __________________

dated: [insert date] __________

3. Contractor’s Change Proposal No./Rev.: [insert number] ___________________________

dated: [insert date] __________


5. Facilities and/or Item No. of equipment related to the requested Change: [insert

description] _______________________________

6. Reference Drawings and/or technical documents for the requested Change:

Drawing/Document No. Description

7. Adjustment of Time for Completion:

8. Other change in the Contract terms:

9. Other terms and conditions:


(Employer’s Name)

(Signature)

(Name of signatory)



Annex 7. Application for Change Proposal






Dear Sirs,

We hereby propose that the below-mentioned work be treated as a Change in the Facilities.


2. Application for Change Proposal No./Rev.: [insert number] ______ dated: [insert

date] _______________________________


4. Reasons for Change: [insert reason] _______________________________

5. Order of Magnitude Estimation (in the currencies of the Contract): [insert amount] ___

6. Scheduled Impact of Change: [insert scheduled impact] ______________________________

7. Effect on Functional Guarantees, if any: [insert effect, if any] _________________________

8. Appendix:


(Signature)

(Name of signatory)


Annex 8. Change Order log

[The Contractor shall prepare an up-to-date Change Order log, in accordance with Clause 2

of the Change Order Procedure, and attach a copy of it to the monthly progress report to be

submitted to the Employer.]


Drawings

Technical Drawing:

Sr.

No.


Downloads

1 C.E./P&D-02 Standard Drawing for Half/Back Clamp for X-Arm.

www.DHBVN.com

2 C.E./P&D-03 Standard Drawing for Danger Plate, Number Plate, Phase

Plate & Fixing Clamp.

3 C.E./P&D-04 Standard Drawing for 11 KV Line Support with Earth Wire.

4 C.E./P&D-05 Standard Drawing for G.I. Pipe Earthing.

5 C.E./P&D-06 Standard Drawing for 11 KV Line V-Cross Arm for Use

where Conductor of 50 mm2 or below is proposed.

6 C.E./P&D-07 Standard Drawing for Earth Rod 20 mm dia M. S. Cross

Plate.

7 C.E./P&D-08 Standard Drawing for laying of 11 KV 3 Nos. Single Core

Under Ground Cable.

8 C.E./P&D-09 Standard Drawing for supporting Structure for 33 KV

Lighting Arrester.

9 C.E./P&D-10 Standard Drawing for M. S. Channel 100x50x6 - 1600 MM

T-Off.

10 C.E./P&D-11 Standard Drawing for M. S. Channel 100x50x6 - 2200 (For H

Pole-9M. PCC Pole Support).

11 C.E./P&D-12 Standard Drawing for M. S. Channel 75x40x6 - 2200 (For

Fuse Unit-9M. PCC Pole Support).

12 C.E./P&D-13 Standard Drawing for M. S. Angle 50x50x6 - 2400 MM (For

Earth Wire) For H Pole.

13 C.E./P&D-15 Standard Design for Out Door Cable Trench.

Note: The technical specifications/Drawings which are not included/given in tender documents, latest REC

Standards and relevant ISS will be followed
















Supplementary Information

[Insert any supplementary information.]

PART 3 - Conditions of

Contract and Contract

Forms

Section VII. General Conditions

Section VII. General Conditions (GC)


Section VII. General Conditions (GC)

The General Conditions governing this Contract are the Standard General Conditions of

Contract set forth in Part 3, Section VII of the Standard Bidding Documents for Procurement

of Plant Design, Supply and Installation (version 1.0)) published by JICA in February, 2013.

Those General Conditions of Contract are available on the JICA’s web site shown below:

http://www.jica.go.jp/english/our_work/types_of_assistance/oda_loans/oda_op_info/guide/tender/index.html

A copy of these General Conditions is not attached to these Bidding Documents/this Contract.


APPENDIX

A General Conditions of Dispute Board Agreement

1. Definitions

Each “Dispute Board Agreement” is a tripartite agreement by and between:

(a) the “Employer”;

(b) the “Contractor”; and

(c) the “Member” who is defined in the Dispute Board Agreement as being:

(i) the sole member of the Dispute Board (“DB”) and, where this is the case, all

references to the “Other Members” do not apply, or

(ii) one of the three persons who are jointly called the DB and, where this is the

case, the other two persons are called the “Other Members”.

The Employer and the Contractor have entered (or intend to enter) into a contract,

which is called the “Contract” and is defined in the Dispute Board Agreement, which

incorporates this Appendix. In the Dispute Board Agreement, words and expressions

which are not otherwise defined shall have the meanings assigned to them in the

Contract.

2. General Provisions

Unless otherwise stated in the Dispute Board Agreement, it shall take effect on the

latest of the following dates:

(a) the Commencement Date defined in the Contract,

(b) when the Employer, the Contractor and the Member have each signed the

Dispute Board Agreement, or

(c) when the Employer, the Contractor and each of the Other Members (if any) have

respectively each signed a dispute board agreement.

This employment of the Member is a personal appointment. At any time, the Member

may give not less than seventy (70) days’ notice of resignation to the Employer and to

the Contractor, and the Dispute Board Agreement shall terminate upon the expiry of

this period.

3. Warranties

The Member warrants and agrees that he/she is and shall be impartial and independent

of the Employer, the Contractor and the Project Manager. The Member shall promptly


disclose, to each of them and to the Other Members (if any), any fact or circumstance

which might appear inconsistent with his/her warranty and agreement of impartiality

and independence.

When appointing the Member, the Employer and the Contractor relied upon the

Member’s representations that he/she is:

(a) experienced in the work which the Contractor is to carry out under the Contract,

(b) experienced in the interpretation of contract documentation, and

(c) fluent in the language for communications defined in the Contract.

4. General Obligations of the Member

The Member shall:

(a) have no interest financial or otherwise in the Employer, the Contractor or the

Project Manager, nor any financial interest in the Contract except for payment

under the Dispute Board Agreement;

(b) not previously have been employed as a consultant or otherwise by the

Employer, the Contractor or the Project Manager, except in such circumstances

as were disclosed in writing to the Employer and the Contractor before they

signed the Dispute Board Agreement;

(c) have disclosed in writing to the Employer, the Contractor and the Other Members

(if any), before entering into the Dispute Board Agreement and to his/her best

knowledge and recollection, any professional or personal relationships with any

director, officer or employee of the Employer, the Contractor or the Project

Manager, and any previous involvement in the overall project of which the

Contract forms part;

(d) not, for the duration of the Dispute Board Agreement, be employed as a

consultant or otherwise by the Employer, the Contractor or the Project Manager,

except as may be agreed in writing by the Employer, the Contractor and the

Other Members (if any);

(e) comply with the annexed procedural rules and with GC Sub-Clause 45.3;

(f) not give advice to the Employer, the Contractor, the Employer’s Personnel or the

Contractor’s Personnel concerning the conduct of the Contract, other than in

accordance with the annexed procedural rules;

(g) not while a Member enter into discussions or make any agreement with the

Employer, the Contractor or the Project Manager regarding employment by any

of them, whether as a consultant or otherwise, after ceasing to act under the

Dispute Board Agreement;

(h) ensure his/her availability for all site visits and hearings as are necessary;


(i) become conversant with the Contract and with the progress of the Facilities (and

of any other parts of the project of which the Contract forms part) by studying all

documents received which shall be maintained in a current working file;

(j) treat the details of the Contract and all the DB’s activities and hearings as private

and confidential, and not publish or disclose them without the prior written

consent of the Employer, the Contractor and the Other Members (if any); and

(k) be available to give advice and opinions, on any matter relevant to the Contract

when requested by both the Employer and the Contractor, subject to the

agreement of the Other Members (if any).

5. General Obligations of the Employer and the Contractor

The Employer, the Contractor, the Employer’s Personnel and the Contractor’s

Personnel shall not request advice from or consultation with the Member regarding the

Contract, otherwise than in the normal course of the DB’s activities under the Contract

and the Dispute Board Agreement. The Employer and the Contractor shall be

responsible for compliance with this provision, by the Employer’s Personnel and the

Contractor’s Personnel respectively.

The Employer and the Contractor undertake to each other and to the Member that the

Member shall not, except as otherwise agreed in writing by the Employer, the

Contractor, the Member and the Other Members (if any):

(a) be appointed as an arbitrator in any arbitration under the Contract;

(b) be called as a witness to give evidence concerning any dispute before

arbitrator(s) appointed for any arbitration under the Contract; or

(c) be liable for any claims for anything done or omitted in the discharge or

purported discharge of the Member’s functions, unless the act or omission is

shown to have been in bad faith.

The Employer and the Contractor hereby jointly and severally indemnify and hold the

Member harmless against and from claims from which he is relieved from liability

under the preceding paragraph.

Whenever the Employer or the Contractor refers a dispute to the DB under GC Sub-

Clause 45.3, which will require the Member to make a site visit and attend a hearing,

the Employer or the Contractor shall provide appropriate security for a sum equivalent

to the reasonable expenses to be incurred by the Member. No account shall be taken of

any other payments due or paid to the Member.

6. Payment

The Member shall be paid as follows, in the currency named in the Dispute Board

Agreement:


(a) a retainer fee per calendar month, which shall be considered as payment in full

for:

(i) being available on twenty-eight (28) days’ notice for all site visits and

hearings;

(ii) becoming and remaining conversant with all project developments and

maintaining relevant files;

(iii) all office and overhead expenses including secretarial services,

photocopying and office supplies incurred in connection with his duties;

and

(iv) all services performed hereunder except those referred to in sub-paragraphs

(b) and (c) of this Clause.

The retainer fee shall be paid with effect from the last day of the calendar month in

which the Dispute Board Agreement becomes effective; until the last day of the

calendar month in which the Operational Acceptance Certificate is issued for the whole

of the Facilities.

With effect from the first day of the calendar month following the month in which

Operational Acceptance Certificate is issued for the whole of the Facilities, the retainer

fee shall be reduced by one third. This reduced fee shall be paid until the first day of

the calendar month in which the Member resigns or the Dispute Board Agreement is

otherwise terminated.

(b) a daily fee which shall be considered as payment in full for:

(i) each day or part of a day up to a maximum of two days’ travel time in each

direction for the journey between the Member’s home and the site, or

another location of a meeting with the Other Members (if any);

(ii) each working day on site visits, hearings or preparing decisions; and

(iii) each day spent reading submissions in preparation for a hearing.

(c) all reasonable expenses including necessary travel expenses (air fare in less than

first class, hotel and subsistence and other direct travel expenses) incurred in

connection with the Member’s duties, as well as the cost of telephone calls,

courier charges, faxes and telexes: a receipt shall be required for each item in

excess of five percent of the daily fee referred to in sub-paragraph (b) of this

Clause;

(d) any taxes properly levied in the Country on payments made to the Member

(unless a national or permanent resident of the Country) under this Clause 6.

The retainer and daily fees shall be as specified in the Dispute Board Agreement.

Unless it specifies otherwise, these fees shall remain fixed for the first twenty-four (24)


calendar months, and shall thereafter be adjusted by agreement between the Employer,

the Contractor and the Member, at each anniversary of the date on which the Dispute

Board Agreement became effective.

If the Parties fail to agree on the retainer fee or the daily fee the appointing entity or

official named in the PC shall determine the amount of the fees to be used.

The Member shall submit invoices for payment of the monthly retainer and air fares

quarterly in advance. Invoices for other expenses and for daily fees shall be submitted

following the conclusion of a site visit or hearing. All invoices shall be accompanied

by a brief description of activities performed during the relevant period and shall be

addressed to the Contractor.

The Contractor shall pay each of the Member’s invoices in full within fifty-six (56)

calendar days after receiving each invoice and shall apply to the Employer (in the

Statements under the Contract) for reimbursement of one-half of the amounts of these

invoices. The Employer shall then pay the Contractor in accordance with the Contract.

If the Contractor fails to pay to the Member the amount to which he/she is entitled

under the Dispute Board Agreement, the Employer shall pay the amount due to the

Member and any other amount which may be required to maintain the operation of the

DB; and without prejudice to the Employer’s rights or remedies. In addition to all other

rights arising from this default, the Employer shall be entitled to reimbursement of all

sums paid in excess of one-half of these payments, plus all costs of recovering these

sums and financing charges calculated at the rate specified in accordance with GC

Sub-Clause 12.3.

If the Member does not receive payment of the amount due within seventy (70) days

after submitting a valid invoice, the Member may (i) suspend his/her services (without

notice) until the payment is received, and/or (ii) resign his/her appointment by giving

notice under Clause 7.

7. Termination

At any time: (i) the Employer and the Contractor may jointly terminate the Dispute

Board Agreement by giving forty-two (42) days’ notice to the Member; or (ii) the

Member may resign as provided for in Clause 2.

If the Member fails to comply with the Dispute Board Agreement, the Employer and

the Contractor may, without prejudice to their other rights, terminate it by notice to the

Member. The notice shall take effect when received by the Member.

If the Employer or the Contractor fails to comply with the Dispute Board Agreement,

the Member may, without prejudice to his other rights, terminate it by notice to the

Employer and the Contractor. The notice shall take effect when received by them both.


Any such notice, resignation and termination shall be final and binding on the

Employer, the Contractor and the Member. However, a notice by the Employer or the

Contractor, but not by both, shall be of no effect.

8. Default of the Member

If the Member fails to comply with any of his obligations under Clause 4 concerning

his impartiality or independence in relation to the Employer or the Contractor, he/she

shall not be entitled to any fees or expenses hereunder and shall, without prejudice to

their other rights, reimburse each of the Employer and the Contractor for any fees and

expenses received by the Member and the Other Members (if any), for proceedings or

decisions (if any) of the DB which are rendered void or ineffective by the said failure

to comply.

9. Disputes

Any dispute or claim arising out of or in connection with this Dispute Board

Agreement, or the breach, termination or invalidity thereof, shall be finally settled by

institutional arbitration. The arbitration shall be conducted under the Rules of

Arbitration of the International Chamber of Commerce by one arbitrator appointed in

accordance with these Rules of Arbitration.


DISPUTE BOARD AGREEMENT

THIS AGREEMENT is made the ________ day of ________________________, _____,

BETWEEN

(1) DakshinHaryana Bijli Vitran Nigam Limited, a corporation incorporated under the laws

of India and having its principal place of business at Hisar, Haryana hereinafter called “the

Employer”), (2) __________[insert name of Contractor], a corporation incorporated under the

laws of __________[insert country of Contractor] and having its principal place of business at

__________[insert address of Contractor] (hereinafter called ”the contractor”) and (3)

____________ [insert the name and particulars of the member] hereby appointed as the

member of the Dispute Board (hereinafter called the “Dispute Board”).

WHEREAS the Employer desires to engage the Dispute Board to resolve the disputes arising

between the Employer and the Contractor.

NOW IT IS HEREBY AGREED as follows:

1. Definitions

Each “Dispute Board Agreement” is a tripartite agreement by and between:

(a) the “Employer”;

(b) the “Contractor”; and

(c) the “Member” who is defined in the Dispute Board Agreement as being:

(i) the sole member of the Dispute Board (“DB”) and, where this is the case, all

references to the “Other Members” do not apply, or

The Employer and the Contractor have entered (or intend to enter) into a contract,

which is called the “Contract”. In this agreement, words and expressions which are not

otherwise defined shall have the meanings assigned to them in the Contract.

2. General Provisions

This Agreement shall take effect on the latest of the following dates:

(a) the Commencement Date defined in the Contract,

(b) when the Employer, the Contractor and the Member have each signed the

Dispute Board Agreement, or

(c) when the Employer, the Contractor and each of the Other Members (if any) have

respectively each signed the dispute board agreement.


This employment of the Member is a personal appointment. At any time, the Member

may give not less than seventy (70) days’ notice of resignation to the Employer and to

the Contractor, and the Dispute Board Agreement shall terminate upon the expiry of

this period.

3. Warranties

The Member warrants and agrees that he/she is and shall be impartial and independent

of the Employer, the Contractor and the Project Manager. The Member shall promptly

disclose, to each of them and to the Other Members (if any), any fact or circumstance

which might appear inconsistent with his/her warranty and agreement of impartiality

and independence.

When appointing the Member, the Employer and the Contractor relied upon the

Member’s representations that he/she is:

(a) experienced in the work which the Contractor is to carry out under the Contract,

(b) experienced in the interpretation of contract documentation, and

(c) fluent in the language for communications defined in the Contract.

4. General Obligations of the Member

The Member shall:

(a) have no interest financial or otherwise in the Employer, the Contractor or the

Project Manager, nor any financial interest in the Contract except for payment

under the Dispute Board Agreement;

(b) not previously have been employed as a consultant or otherwise by the

Employer, the Contractor or the Project Manager, except in such circumstances

as were disclosed in writing to the Employer and the Contractor before they

signed the Dispute Board Agreement;

(c) have disclosed in writing to the Employer, the Contractor and the Other Members

(if any), before entering into the Dispute Board Agreement and to his/her best

knowledge and recollection, any professional or personal relationships with any

director, officer or employee of the Employer, the Contractor or the Project

Manager, and any previous involvement in the overall project of which the

Contract forms part;

(d) not, for the duration of the Dispute Board Agreement, be employed as a

consultant or otherwise by the Employer, the Contractor or the Project Manager,

except as may be agreed in writing by the Employer, the Contractor and the

Other Members (if any);

(e) comply with the annexed Dispute Board Guidelines and with GC Sub-Clause

45.3 of the tender document;


(f) not give advice to the Employer, the Contractor, the Employer’s Personnel or the

Contractor’s Personnel concerning the conduct of the Contract, other than in

accordance with the annexed procedural rules;

(g) not while a Member enter into discussions or make any agreement with the

Employer, the Contractor or the Project Manager regarding employment by any

of them, whether as a consultant or otherwise, after ceasing to act under the

Dispute Board Agreement;

(h) ensure his/her availability for all site visits and hearings as are necessary;

(i) become conversant with the Contract and with the progress of the Facilities (and

of any other parts of the project of which the Contract forms part) by studying all

documents received which shall be maintained in a current working file;

(j) treat the details of the Contract and all the DB’s activities and hearings as private

and confidential, and not publish or disclose them without the prior written

consent of the Employer, the Contractor and the Other Members (if any); and

(k) be available to give advice and opinions, on any matter relevant to the Contract

when requested by both the Employer and the Contractor, subject to the

agreement of the Other Members (if any).

5. General Obligations of the Employer and the Contractor

The Employer, the Contractor, the Employer’s Personnel and the Contractor’s

Personnel shall not request advice from or consultation with the Member regarding the

Contract, otherwise than in the normal course of the DB’s activities under the Contract

and the Dispute Board Agreement. The Employer and the Contractor shall be

responsible for compliance with this provision, by the Employer’s Personnel and the

Contractor’s Personnel respectively.

The Employer and the Contractor undertake to each other and to the Member that the

Member shall not, except as otherwise agreed in writing by the Employer, the

Contractor, the Member and the Other Members (if any):

(a) be appointed as an arbitrator in any arbitration under the Contract;

(b) be called as a witness to give evidence concerning any dispute before

arbitrator(s) appointed for any arbitration under the Contract; or

(c) be liable for any claims for anything done or omitted in the discharge or

purported discharge of the Member’s functions, unless the act or omission is

shown to have been in bad faith.

The Employer and the Contractor hereby jointly and severally indemnify and hold the

Member harmless against and from claims from which he is relieved from liability

under the preceding paragraph.


Whenever the Employer or the Contractor refers a dispute to the DB under GC Sub-

Clause 45.3 of tender document, which will require the Member to make a site visit

and attend a hearing, the Employer or the Contractor shall provide appropriate security

for a sum equivalent to the reasonable expenses to be incurred by the Member. No

account shall be taken of any other payments due or paid to the Member.

6. Payment

The Member shall be paid as follows:

(a) a retainer fee per calendar month of Rs. ________ , which shall be considered as

payment in full for:

(i) being available on twenty-eight (28) days’ notice for all site visits and

hearings;

(ii) becoming and remaining conversant with all project developments and

maintaining relevant files;

(iii) all office and overhead expenses including secretarial services,

photocopying and office supplies incurred in connection with his duties;

and

(iv) all services performed hereunder except those referred to in sub-paragraphs

(b) and (c) of this Clause.

The retainer fee shall be paid with effect from the last day of the calendar month in

which the Dispute Board Agreement becomes effective; until the last day of the

calendar month in which the Operational Acceptance Certificate is issued for the whole

of the Facilities.

With effect from the first day of the calendar month following the month in which

Operational Acceptance Certificate is issued for the whole of the Facilities, the retainer

fee shall be reduced by one third. This reduced fee shall be paid until the first day of

the calendar month in which the Member resigns or the Dispute Board Agreement is

otherwise terminated.

(b) a daily fee of Rs. ________ shall be considered as payment in full for:

(i) each day or part of a day up to a maximum of two days’ travel time in each

direction for the journey between the Member’s home and the site, or

another location of a meeting with the Other Members (if any);

(ii) each working day on site visits, hearings or preparing decisions; and

(iii) each day spent reading submissions in preparation for a hearing.

(c) all reasonable expenses including necessary travel expenses (air fare in less than

first class, hotel and subsistence and other direct travel expenses) incurred in

connection with the Member’s duties, as well as the cost of telephone calls,


courier charges, faxes and telexes: a receipt shall be required for each item in

excess of five percent of the daily fee referred to in sub-paragraph (b) of this

Clause;

(d) any taxes properly levied in the Country on payments made to the Member

(unless a national or permanent resident of the Country) under this Clause 6.

The retainer and daily fees shall be as specified. Unless it specifies otherwise, these

fees shall remain fixed for the first twenty-four (24) calendar months, and shall

thereafter be adjusted by agreement between the Employer, the Contractor and the

Member, at each anniversary of the date on which the Dispute Board Agreement

became effective.

If the Parties fail to agree on the retainer fee or the daily fee the appointing entity or

official named in the PC shall determine the amount of the fees to be used.

The Member shall submit invoices for payment of the monthly retainer and air fares

quarterly in advance. Invoices for other expenses and for daily fees shall be submitted

following the conclusion of a site visit or hearing. All invoices shall be accompanied

by a brief description of activities performed during the relevant period and shall be

addressed to the Contractor.

The Contractor shall pay each of the Member’s invoices in full within fifty-six (56)

calendar days after receiving each invoice and shall apply to the Employer (in the

Statements under the Contract) for reimbursement of one-half of the amounts of these

invoices. The Employer shall then pay the Contractor in accordance with the Contract.

If the Contractor fails to pay to the Member the amount to which he/she is entitled

under the Dispute Board Agreement, the Employer shall pay the amount due to the

Member and any other amount which may be required to maintain the operation of the

DB; and without prejudice to the Employer’s rights or remedies. In addition to all other

rights arising from this default, the Employer shall be entitled to reimbursement of all

sums paid in excess of one-half of these payments, plus all costs of recovering these

sums and financing charges calculated at the rate specified in accordance with GC

Sub-Clause 12.3 of tender document.

If the Member does not receive payment of the amount due within seventy (70) days

after submitting a valid invoice, the Member may (i) suspend his/her services (without

notice) until the payment is received, and/or (ii) resign his/her appointment by giving

notice under Clause 7.

7. Termination

At any time: (i) the Employer and the Contractor may jointly terminate the Dispute

Board Agreement by giving forty-two (42) days’ notice to the Member; or (ii) the

Member may resign as provided for in Clause 2.


If the Member fails to comply with the Dispute Board Agreement, the Employer and

the Contractor may, without prejudice to their other rights, terminate it by notice to the

Member. The notice shall take effect when received by the Member.

If the Employer or the Contractor fails to comply with the Dispute Board Agreement,

the Member may, without prejudice to his other rights, terminate it by notice to the

Employer and the Contractor. The notice shall take effect when received by them both.

Any such notice, resignation and termination shall be final and binding on the

Employer, the Contractor and the Member. However, a notice by the Employer or the

Contractor, but not by both, shall be of no effect.

8. Default of the Member

If the Member fails to comply with any of his obligations under Clause 4 concerning

his impartiality or independence in relation to the Employer or the Contractor, he/she

shall not be entitled to any fees or expenses hereunder and shall, without prejudice to

their other rights, reimburse each of the Employer and the Contractor for any fees and

expenses received by the Member and the Other Members (if any), for proceedings or

decisions (if any) of the DB which are rendered void or ineffective by the said failure

to comply.

9. Disputes

Any dispute or claim arising out of or in connection with this Dispute Board

Agreement, or the breach, termination or invalidity thereof, shall be finally settled by

institutional arbitration. The arbitration shall be conducted under the Rules of

Arbitration of the International Chamber of Commerce by one arbitrator appointed in

accordance with these Rules of Arbitration.

IN WITNESS WHEREOF the Employer, the Contractor and the Dispute Board have caused

this Agreement to be duly executed by their duly authorized representatives the day and year

first above written.

Signed by, for and on behalf of the Employer

[Signature]

[Title]

in the presence of


Signed by, for and on behalf of the Contractor

[Signature]

[Title]

in the presence of

Signed by, for and on behalf of the Member of Dispute Board

[Signature]

[Title]

in the presence of


Annex

DISPUTE BOARD GUIDELINES

1. Unless otherwise agreed by the Employer and the Contractor, the DB shall visit the site

at intervals of not more than one hundred forty (140) days, including times of critical

construction events, at the request of either the Employer or the Contractor. Unless

otherwise agreed by the Employer, the Contractor and the DB, the period between

consecutive visits shall not be less than seventy (70) days, except as required to convene

a hearing as described below.

2. The timing of and agenda for each site visit shall be as agreed jointly by the DB, the

Employer and the Contractor, or in the absence of agreement, shall be decided by the

DB. The purpose of site visits is to enable the DB to become and remain acquainted

with the progress of the Contract and of any actual or potential problems or claims, and,

as far as reasonable, to prevent potential problems or claims from becoming disputes.

3. Site visits shall be attended by the Employer, the Contractor and the Project Manager

and shall be co-ordinated by the Employer in co-operation with the Contractor. The

Employer shall ensure the provision of appropriate conference facilities and secretarial

and copying services. At the conclusion of each site visit and before leaving the site, the

DB shall prepare a report on its activities during the visit and shall send copies to the

Employer and the Contractor.

4. The Employer and the Contractor shall furnish to the DB one copy of all documents

which the DB may request, including Contract documents, progress reports, variation

instructions, certificates and other documents pertinent to the performance of the

Contract. All communications between the DB and the Employer or the Contractor shall

be copied to the other Party. If the DB comprises three persons, the Employer and the

Contractor shall send copies of these requested documents and these communications to

each of these persons.

5. If any dispute is referred to the DB in accordance with GC Sub-Clause 45.3, the DB

shall proceed in accordance with GC Sub-Clause 45.3 and these Guidelines. Subject to

the time allowed to give notice of a decision and other relevant factors, the DB shall:

(a) act fairly and impartially as between the Employer and the Contractor, giving

each of them a reasonable opportunity of putting his case and responding to

the other’s case, and

(b) adopt procedures suitable to the dispute, avoiding unnecessary delay or

expense.

6. The DB may conduct a hearing on the dispute, in which event it will decide on the date

and place for the hearing and may request that written documentation and arguments

from the Employer and the Contractor be presented to it prior to or at the hearing.


7. Except as otherwise agreed in writing by the Employer and the Contractor, the DB

shall have power to adopt an inquisitorial procedure, to refuse admission to hearings or

audience at hearings to any persons other than representatives of the Employer, the

Contractor and the Project Manager, and to proceed in the absence of any Party who

received notice of the hearing; but shall have discretion to decide whether and to what

extent this power may be exercised.

8. The Employer and the Contractor empower the DB, among other things, to:

(a) establish the procedure to be applied in deciding a dispute,

(b) decide upon the DB’s own jurisdiction, and as to the scope of any dispute

referred to it,

(c) conduct any hearing as it thinks fit, not being bound by any rules or

procedures other than those contained in the Contract and these Guidelines,

(d) take the initiative in ascertaining the facts and matters required for a decision,

(e) make use of its own specialist knowledge, if any,

(f) decide upon the payment of financing charges in accordance with the

Contract,

(g) decide upon any provisional relief such as interim or conservatory measures,

(h) open up, review and revise any certificate, decision, determination,

instruction, opinion or valuation of the Project Manager, relevant to the

dispute, and

(i) appoint, should the DB so consider necessary and the Parties agree, a suitable

expert at the cost of the Parties to give advice on a specific matter relevant to

the dispute.

9. The DB shall not express any opinions during any hearing concerning the merits of any

arguments advanced by the Parties. Thereafter, the DB shall make and give its decision

in accordance with GC Sub-Clause 45.3, or as otherwise agreed by the Employer and

the Contractor in writing. If the DB comprises three persons:

(a) it shall convene in private after a hearing, in order to have discussions and

prepare its decision;

(b) it shall endeavour to reach a unanimous decision: if this proves impossible the

applicable decision shall be made by a majority of the Members, who may

require the minority Member to prepare a written report for submission to the

Employer and the Contractor; and

(c) if a Member fails to attend a meeting or hearing, or to fulfil any required

function, the other two Members may nevertheless proceed to make a

decision, unless:


(i) either the Employer or the Contractor does not agree that they do so, or

(ii) the absent Member is the chairman and he/she instructs the other

Members to not make a decision.

Section VIII. Particular Conditions



Particular Conditions

Table of Clauses

PC 1. Definitions ...................................................................................................................

PC 5. Law and Language ......................................................................................................

PC 7. Scope of Facilities .......................................................................................................

PC 8. Time for Commencement and Completion .................................................................

PC 11. Contract Price ..............................................................................................................

PC 13. Securities .....................................................................................................................

PC 22. Installation ...................................................................................................................

PC 25. Commissioning and Operational Acceptance .............................................................

PC 26. Completion Time Guarantee .......................................................................................

PC 30. Limitation of Liability .................................................................................................

PC 45. Disputes and Arbitration .............................................................................................


Particular Conditions

PC 1. Definitions

PC 1.1 The Employer is: DAKSHIN HARYANA BIJLI VITRAN NIGAM and the

legal successors in title to the Employer/Owner but not (Except with the consent

of the Contractor) any assignees of the Employer/Owner.

The Project Manager is: Assistant Engineer/ Assistant Executive Engineer,

Executive Engineer, Superintending Engineer, DHBVN appointed by the

Employer for this Work.

“Contractor”/ Supplier means the person whose Bid has been accepted by the

Employer and the legal successors in title to the Contractor but not (except with

the consent of the Employer) any assignee of the Contractor.

“Notification of Award/Letter of Award” means the formal award by the

Employer of the Bid incorporating any adjustments or variation to the Bid

agreed between the Employer and the Contractor.

“Engineer-in-charge” i.e. Superintending Engineer / Construction/ Operation

DHBVN Hisar shall be the Nodal officer for the execution and monitoring of

works in field. He will identify the Engineer/ Executive Engineer who will be

directly responsible for the execution of Works, measurement and verification of

bills for payments. Activities such as GTP/ Drg approval, inspections of

material, foot survey approval etc, shall be the responsibility of the office

issuing the work order.

“Letter of Intent/ Letter of Acceptance” means the letter of formal acceptance,

signed by the Employer, of the Letter of Bid, including any annexed

memoranda comprising agreements between and signed by both Parties. If

there is not such letter of acceptance, the expression “Letter of Acceptance”

means the Contract Agreement and the date of issuing or receiving the Letter

of Acceptance means the date of signing the Contract Agreement.

PC 5. Law and Language

PC 5.1 The Contract shall be interpreted in accordance with the laws of: India and Hisar

court shall have exclusive jurisdiction to decide any dispute arising out of or in

respect of the contract. Court jurisdiction may vary as per requirement of field

offices

PC 5.2 The ruling language is: English

PC 7. Scope of Facilities


PC 7.3 The Contractor agrees to supply spare parts for a period of years: as per the

respective warranty clauses of the technical specifications of the equipments i.e.

a) 60 months from date of commissioning / 66 months from date of

receipt of material for Transformers and Electronic Meters. However in

case of VCB it would be 30 months from date of commissioning / 36

months from date of receipt

b) 12 months from date of commissioning / 18 months from date of receipt

of material for other materials.

The Contractor shall carry sufficient inventories to ensure an ex-stock supply of

consumable spares for the Plant. In addition, in the event of termination of the

production of spare parts, advance notification will be made to the Employer of

the pending termination, with sufficient time to permit the Employer to procure

the needed requirement. Following such termination, the Contractor will furnish

to the extent possible and at no cost to the Employer the blueprints, drawings

and specifications of the spare parts, if requested.

PC 8. Time for Commencement and Completion

PC.8.1 The Contractor shall strictly follow the PERT chart supplied by him for

commencement, execution and completion of the works.

If the Contractor neither submits the bank guarantee nor start the work within

the above specified time the employer reserves the right to cancel the LOI and

Bid security shall be forfeited.

PC 8.2 The work shall be completed and shall have passed the tests on completion

within 12 (Twelve) months from the date of issue of Letter of Intent.

PC 13. Securities

PC 13.3.1 Within 28 days of receipt of LOI, the successful Bidder, to whom the work is

awarded, shall be required to furnish a performance Bank Guarantee from a

Scheduled/ Nationalized Bank, in the form attached in Section-V to the Vol-I in

favour of the Owner. The guarantee amount shall be equal to ten percent (10%)

of total contract price valid up to 28 days after the expected expiration date of

the Defect Liability Period.

Further Penalty @ 0.35% per week or part thereof subject to maximum 2%of the

value of BG if bank guarantee not submitted within 28 days from the date of

issue of LOA/LOI

If the bank guarantee not submitted within 45 days from the date of issue of

LOI/LOA, the employer/ Nigam reserves the right to cancel the LOI and initiate

the action for allotment to L-2 firm at L-1 rate or below.

However before the expiry of above mentioned 45 days, the contractor may seek

approval for grant of additional 1 month (maximum) on payment of the entire

penalty amount for 45 days as mentioned above. The grant of one month will


not entitle the firm to claim the extension of the scheduled completion time.

Note:- BG would be issued by any scheduled bank in branch situated in Hisar.

The Performance Guarantee shall cover additionally the following guarantees to

the Owner:

a) The Successful Bidder guarantees the successful and satisfactory operation of

the material/ equipment furnished and erected under the Contract, as per the

specifications and documents.

b) The successful Bidder guarantees that the material and equipment provided

and installed by him shall be free from all defects in design, material and

Workmanship and shall upon written notice from the Owner fully remedy free

of expenses to the Owner such defects as developed under the normal use of the

said material and equipment within the period of guarantee specified in the

relevant Clause of the Conditions of Contract.

The Contract Performance Guarantee is intended to secure the execution/

performance of the entire Contract.

The Performance guarantee will be returned to the Contractor without any

interest at the end of the Warranty period with the approval of CE/PD&C,

DHBVN, Hisar

PC 13.3.2 The Performance Security shall be in the form of a Bank Guarantee from a

Scheduled/ Nationalized Bank, in branch situated in Hisar as per the forms

included in Section IX, Contract Forms.

PC 13.3.3 The Performance Security shall not be reduced on the date of the Operational

Acceptance.

PC 22. Installation

PC 22.2.5 Working Hours

Normal working hours are: 9AM to 5 PM

PC 22.2.17 The following Clause shall be added:-

In addition to provision mentioned from GC Sub-clause 22.2.1 to 22.2.16, the

contractor shall follow Contractor’s Labour Regulation as applicable for

HARYANA PUBLIC WORKS DEPARTMENTS as per Appendix-8

PC 25. Commissioning and Operational Acceptance

PC 25.2.2 One week after inspection & clearance by Chief Electrical Inspector shall be


PC 26. Completion Time Guarantee


PC 26.2 This clause shall be replaced by following clause:-

Penalty for Delay in Work

0.25% per week or part thereof subject to maximum of 5% of value of

leftover un-commissioned unit.

The Employer may without prejudice to any other method of recovery, deduct

the amount of such penalty from any amount due or to become due to the

Contractor. The deduction of the penalty shall be made from the running

bills of the contractor subject to the maximum of 50% of that bill amount.

The remaining penalty amount, if any, shall be adjusted from the

consequent final bill of the contractor, thereafter. However, the paying

authority shall ensure that the pending payments against the contract are

more than net penalty recoverable from the contractor. The payment or

deduction of such penalty shall not relieve the Contractor from his obligation to

complete the Works or from any other of his obligation and liabilities under the

Contract.

Note: A 33 KV Sub/Station or 33/11 KV lines which can be independently

utilized by owner shall be considered as a Unit of Package.

Deferment of delayed penalty:

DHBVN will symmetrically consider the request of the firm for deferment of

recovery of penalty so as to ensure cash flow with the firm subject to the

following:-

1. The firm will the submit BG equivalent to the amount of delayed penalty.

2. 70% of the delayed penalty will be refunded provisionally subject to the

condition that in case delayed penalties become leviable on finalization of

the time extension case, the same shall be recovered along with interest as

per SBI base rate plus 3% applicable on the date of release of payment.

PC 26.3 An incentive for early completion of all the works of the NIT as a whole from

the completion period as per Clause 8.2 and in accordance with Clause 25 will

be given to the Contractor @ 1/2% (half percent) per fortnight subject to a

maximum of 2.5% (two & half percent) of total contract amount.

PC 30. Limitation of Liability

PC 30.1 (b) The Contractor shall be liable for and shall indemnify the Employer against all

losses, expenses or claims arising in connection with the death of or injury to any

person employed by the Contractor or his sub-Contractors or employees of the

Owner for the purposes of the Works, unless caused by any acts or defaults of the

Employer. In the latter cases the Employer shall be liable for and shall indemnify

the Contractor against all losses, expenses or claims arising in connection therewith.

Except as provided above, the Contractor shall be liable for and shall indemnify the

Employer against all losses, expenses and claims in respect of any loss of or

damage to physical property (other than the Works), death or personal injury to the

extent caused by:- a) Defective design, material or Workmanship of the Contractor, or b) Negligence or breach of statutory duty of the Contractor, his Sub


Contractors or their respective employees and agents.

Liability after Expiry of Defect Liability Period. Except in cases of criminal negligence or willful misconduct:-

a) The Contractor shall not be liable to the Employer, whether in Contract, or

otherwise for any indirect or consequential loss or damage, provided that

this execution shall not apply to any obligation of the Contractor to pay

liquidated damages to the Employer.

b) The aggregate liability of the Contractor to the Employer under the Contract

shall not exceed the Contract price, provided that this limitation shall not

apply to any obligation of the Contractor to indemnify the Employer with

respect to patent infringement. Exclusive Remedies The Employer and the Contractor intend that their respective rights, obligations and

liabilities as provided for in these conditions shall alone govern their rights under

the Contract and in relation to the Works. Accordingly, the remedies provided under the Contract in respect of or in

consequence of :- a) Any breach of Contract, or

b) Any act of negligence or omission, or

c) Death or personal injury, or

d) Loss or damage to any property. are, save in the case of Gross Misconduct, to be to the exclusion of any other

remedy that either may have against the other under the law governing the Contract

or otherwise. Mitigation of loss or Damage In all case the party claiming a breach of Contract or a right to be indemnified in

accordance with the Contract shall be obliged to take all reasonable measures to

mitigate the loss or damage which has occurred or may occur.

PC 43.2 The following clause may be added:-

One week after inspection & clearance by Chief Electrical Inspector shall be


PC 43.3 The following clause may be added:-

The award of two separate work orders shall not in any way dilute the

responsibility of the Contractor for the successful completion of the facilities as

per Specification and a breach in one Contract shall automatically be construed

as a breach of the other Contract(s) which will confer a right on the Employer to

terminate the other Contract(s) also at the risk and the cost of the Contractor.

PC 43.4 The following Clause may be added:-

In case of two/three Contracts entered into as above or where the Employer

hands over his equipment to the Contractor in one lot for executing the Contract,

then the Contractor shall, at the time of taking delivery of the equipment through

Bill of Lading or other dispatch documents, furnish trust Receipt for Plant,


Equipment and Materials and also execute an Indemnity Bond in favour of the

Employer in the form acceptable to the Employer for keeping the equipment in

safe custody and to utilize the same exclusively for the purpose of the said

Contract. Samples of Performa for the Trust receipt and Indemnity Bond are

enclosed under Section IX (Contract Form). The Employer shall also issue a

separate Authorization Letter to the Contractor to enable him to take physical

delivery of plant, equipment and materials from the Employer as per Performa

enclosed under Section IX (Contract Form).

PC 45. Disputes and Arbitration

PC 45.1 The DB shall be appointed within 28 days after the Effective Date.

DB shall be “one sole member i.e the empowered officer appointed by the Director

Concerned, DHBVN.

Settlement Of Disputes:

(a) Any dispute(s) or difference(s) arising out of or in connection with the

Contract shall, to the extent possible, settled amicably between the parties. (b) If any dispute or difference of any kind whatsoever shall arise between the

Owner and the Contractor, arising out of the Contract for the performance of

the Works whether during the progress for the Works or after its completion or

whether before or after the termination, abandonment or breach of the

Contract, it shall, in the first place, be referred to and settled by the empowered

officer to be appointed by the Owner, who, within a period of thirty (30) days

after being requested by either party to do so, shall give written notice of his

decision to the Owner and the Contractor. (c) Unless as hereinafter provided, such decision in respect of any matter so

referred shall be final and binding upon the parties until the completion of the

Works and shall forthwith be given effect to by the Contractor who shall

proceed with the Works with all due diligence, whether he or the Owner

required arbitration as hereinafter provided or not. (d) If after the Empowered Officer has given written notice of his decision to the

parties, no claim to arbitration has been communicated to him by either party

within thirty (30) days from the receipt of such notice, the said decision shall

become final and binding on the parties. (e) In the event of the Empowered Officer failing to notify his decision as

aforesaid within thirty days after being requested aforesaid, or in the event of

either the Owner or the Contractor being dissatisfied with any such decision, or

within thirty (30) days after the expiry of the first mentioned period of thirty

(30) days, as the case may be either party may require that the matters in

dispute be referred to arbitration as hereinafter provided.

Arbitration:

All matters, question, disputes, differences and/or claims arising out of and/or

concerning and/or in connection and/or in consequences or relating to this

Contract whether or not obligations of either of both parties under this Contract

be subsisting at the time of such dispute and whether or not this Contract has


been terminated or purported to be terminated or completed, shall be referred to

the Sole Arbitrator to be appointed by the Managing Director, DHBVN. The

Award of the Arbitrator shall be final and binding on the parties to this Contract.

Subject to aforementioned provisions, the provisions of Arbitration &

Conciliation Act 1996 and its amendments and the rules there under and statuary

modifications thereof for the time being in force, shall be deemed to apply to the

Arbitration proceedings under this Clause.

PC 45.2 Appointment (if not agreed) to be made by: Owner

PC 46 The following clause shall be added:-

Protection of environment

The Contractor shall take all reasonable steps to protect the environment

on and off the Site and to avoid damage or nuisance to persons or to property

of the public or others resulting from pollution, noise or other causes

arising as consequence of his methods of operation.

During continuance of the Contract, the Contractor and his Sub- Contractors

shall abide at all times by all existing enactments on environmental protection

and rules made there under, regulations, notifications and bye-laws of the State

or Central Government, or local authorities and any other lay, bye-law,

regulations that may be passed or notification that may be issued in this

respect in future by the State or Central Government or the local authority.

DHBVN has prepared and adopted environmental and social policy &

procedures (ESPP) applicable to all its operations in order to ensure that

these cause minimal environmental damage and social disruption.

The contractor shall comply with the applicable provisions of the ESPP for

the duration of the contract.

The copy of ESPP is available on the website of DHBVN and in the office of

Chief Engineer/P&D, DHBVN, Hisar.

Salient features of some of the major laws that are applicable are given

below :-

The Water, (Prevention and Control or Pollution) Act, 1974, This provides

for the prevention and control or water pollution and the maintaining and

restoring of wholesomeness of water. ‘Pollution’ means such

contamination of water or such alternation of the physical, chemical or

biological properties of water or such discharge of any sewage or trade

effluent or of any other liquid, gaseous or solid substance into water

(whether directly or indirectly) as may, or is likely to, create a nuisance or

render such water harmful or injurious to public health or safety, or to

domestic, commercial, industrial agricultural or other legitimate uses, or to the

life and health of animals or plants or of aquatic organisms.

The Air (Prevention and Control of Pollution) Act, 1981, This provides for


prevention, control and abatement of air pollution. ‘Air Pollution’ means

the presence in the atmosphere of any ‘air pollutant’, which means any

solid, liquid or gaseous substance (including noise) present in the

atmosphere in such concentration as may be or tend to be injurious to human

beings or other living creatures or plants or property or environment.

The Environment (Protection) Act, 1986, This provides for the

protection and improvement of environment and for matters

connected therewith, and the prevention of hazards to human beings, other

living creatures, plants and property. ‘Environment’ includes water, air and

land and the inter-relationship which exists among and between water, air and

land, and human beings, or living creatures, plants, micro-organism and

property.

The Public Liability Insurance Act, 1991, This provides for public liability

insurance for the purpose of providing immediate relief to the persons affected

by accident occurring while handling hazardous substances and for matters

connected herewith or incidental thereto. Hazardous substance means any

substance or preparation which is defined as hazardous substance under

Environment (Protection) Act,1986, and exceeding such quantity as may

be specified by notification by the Central Government.

PC 47 The following Clause shall be added:-

Indemnity Bond

For the material to be provided by the Contractor, it will be the responsibility of

the Contractor to take delivery, unload and store the materials at Site and

execute an indemnity bond, trust receipt and obtaining authorization letter as per

Performa given at Appendix 9 of Section-IX in favour of the Employer against

loss, damage and risk involved for the full value of the materials. The

indemnity Bond shall be furnished by the Contractor before commencement of

the supplies and shall be valid till the scheduled date of testing, commissioning

and handing over of the 33 kV substations, 33 kV & 11 kV lines to the

Employer.

Section IX. Contract Forms

Table of Forms

Notification of Award - Letter of Acceptance .....................................................................11

Contract Agreement ..............................................................................................................12

Contract Agreement .................................................................. Error! Bookmark not defined.

Appendix 1. Terms and Procedures of Payment .............................................................16

Appendix 2. Price Adjustment ........................................ Error! Bookmark not defined.

Appendix 3. Insurance Requirements .............................................................................21

Appendix 4. Time Schedule ............................................................................................24

Appendix 5. List of Major Items of Plant and Installation Services and List of Approved

Subcontractors ..........................................................................................................25

Appendix 6. Scope of Works and Supply by the Employer ...........................................40

Appendix 7. List of Documents for Approval or Review ...............................................41

Appendix 8. Functional Guarantees ................................................................................42

Performance Security Form - Bank Guarantee ..................................................................55

Performance Security Form - Conditional Bank Guarantee . Error! Bookmark not defined.

Bank Guarantee Form for Advance Payment......................... Error! Bookmark not defined.

Notification of Award - Letter of Acceptance

[on letterhead paper of the Employer]

[insert date]

To: [insert name and address of the Contractor]

Subject: Notification of Award Contract No.___

This is to notify you that your Bid dated [insert date] for execution of the [insert name of the

Contract and identification number] for the Contract Price in the aggregate of [insert amount in

words and figures] [insert name of currency], as corrected and modified in accordance with the

Instructions to Bidders is hereby accepted by our Agency.

You are requested to furnish the Performance Security within 15 days from the receipt of LOI in

accordance with the Conditions of Contract, using for that purpose one of the Performance Security

Forms included in Section IX, Contract Forms, of the Bidding Documents.

Authorized Signature:

Name and Title of Signatory:

Name of Agency:

Attachment: Contract Agreement

Contract Agreement

THIS AGREEMENT is made the ________ day of ________________________, _____,

BETWEEN

(1) Dakshin Haryana Bijli Vitran Nigam Limited, a corporation incorporated under the laws of

India and having its principal place of business at Hisar, Haryana hereinafter called “the

Employer”), and (2) __________[insert name of Contractor], a corporation incorporated under the

laws of __________[insert country of Contractor] and having its principal place of business at

__________[insert address of Contractor] (hereinafter called “the Contractor”).

WHEREAS the Employer desires to engage the Contractor to design, manufacture, test, deliver,

install, complete and commission certain Facilities, viz. ___________[insert list of Facilities]

(hereinafter called “the Facilities”), and the Contractor has agreed to such engagement upon and

subject to the terms and conditions hereinafter appearing.

NOW IT IS HEREBY AGREED as follows:

Article 1.

Contract

Documents

1.1 Contract Documents (Reference General Conditions (“GC”)

Clause 2)

The following documents shall constitute the Contract between

the Employer and the Contractor, and each shall be read and

construed as an integral part of the Contract:

(a) This Contract Agreement and the Appendices hereto

(b) Letter of Technical Bid

(c) Letter of Price Bid

(d) Particular Conditions

(e) General Conditions

(f) Employer’s Requirements

(g) Other completed Bidding Forms submitted with the Bid

(h) Acknowledgment of Compliance with Guidelines for

Procurement under Japanese ODA Loans

1.2 Order of Precedence (Reference GC Clause 2)

In the event of any ambiguity or conflict between the Contract

Documents listed above, the order of precedence shall be the

order in which the Contract Documents are listed in Article 1.1

(Contract Documents) above.

1.3 Definitions (Reference GC Clause 1)

Capitalized words and phrases used herein shall have the same

meanings as are ascribed to them in the General Conditions.

Article 2.

Contract Price

and Terms of

Payment

2.1 Contract Price (Reference GC Clause 11)

The Employer hereby agrees to pay to the Contractor the

Contract Price in consideration of the performance by the

Contractor of its obligations hereunder. The Contract Price shall

be the aggregate of: ________[insert amount(s) in words and

figures] as specified in Price Schedule No. 1, or such other sums

as may be determined in accordance with the terms and

conditions of the Contract.

2.2 Terms of Payment (Reference GC Clause 12)

The Contract Price shall be paid by the Employer to the

Contractor at the times, in the manner, and in accordance with

the provisions of Appendix 1 (Terms and Procedures of

Payment) hereto.

The Employer shall instruct its bank to issue an irrevocable

confirmed documentary credit made available to the Contractor

in a bank in the country of the Contractor. The credit shall be for

an amount of ___________[insert amount equal to the total named

in Schedule 1 less the advance payment to be made for Plant

and Equipment supplied from abroad]; and shall be subject to

the Uniform Customs and Practice for Documentary Credits

1993 Revision, ICC Publication No. 600.

In the event that the amount payable under Schedule No. 1 is

adjusted in accordance with GC 11.2 or with any of the other

terms of the Contract, the Employer shall arrange for the

documentary credit to be amended accordingly.

Article 3.

Effective Date

3.1 Effective Date (Reference GC Clause 1)

The Effective Date from which the Time for Completion of the

Facilities shall be counted is the date when this Contract

Agreement has been duly executed for and on behalf of the

Employer and the Contractor.

Article 4.

Communications

4.1 The address of the Employer for notice purposes, pursuant to

GC Clause 4.1 is: ________ [insert Employer’s address].

4.2 The address of the Contractor for notice purposes, pursuant to

GC Clause 4.1 is: __________ [insert Contractor’s address].

Article 5.

Appendices

5.1 The Appendices listed in the attached List of Appendices shall

be deemed to form an integral part of this Contract Agreement.

5.2 Reference in the Contract to any Appendix shall mean the

Appendices attached hereto, and the Contract shall be read and

construed accordingly.

IN WITNESS WHEREOF the Employer and the Contractor have caused this Agreement to be duly

executed by their duly authorized representatives the day and year first above written.

Signed by, for and on behalf of the Employer

[Signature]

[Title]

in the presence of

Signed by, for and on behalf of the Contractor

[Signature]

[Title]

in the presence of

APPENDICES

Appendix 1 Terms and Procedures of Payment

Appendix 2 Insurance Requirements

Appendix 3 Time Schedule

Appendix 4 List of Major Items of Plant and Installation Services and List of Approved

Subcontractors

Appendix 5 Scope of Works and Supply by the Employer

Appendix 6 List of Documents for Approval or Review

Appendix 7 Functional Guarantees

Appendix 8 Labour Regulations

Appendix 9 Performa of Indemnity Bond to be executed by the contractor for the equipment

handed over by UHBVN for performance of its contract

Appendix 1. Terms and Procedures of Payment

In accordance with the provisions of GC Clause 12 (Terms of Payment), the Employer shall pay

the Contractor in the following manner and at the following times, on the basis of the Price

Breakdown given in the section on Price Schedules. Payments will be made in the currencies

quoted by the Bidder. Applications for payment in respect of part deliveries may be made by the

Contractor as work proceeds.

TERMS OF PAYMENT

Schedule No. 1. Plant and Equipment Supplied from Abroad

In respect of plant and equipment supplied from abroad, the following payments shall be

made:

Ten percent (10%) of the total CIP amount as an advance payment within twenty-one (21)

days after receipt of invoice and an irrevocable advance payment security for the equivalent

amount made out in favor of the Employer. The advance payment security may be reduced in

proportion to the value of the plant and equipment delivered to the site, as evidenced by

shipping and delivery documents.

Eighty percent (80%) of the total or pro rata CIP amount upon Incoterm “CIP”, upon delivery

to the carrier within forty-five (45) days after receipt of invoice and documents such as a

negotiable bill of lading, a non-negotiable sea way bill, an airway will, a railway consignment

note, a road consignment note, insurance certificate, etc.

Five percent (5%) of the total or pro rata CIP amount upon issue of the Completion

Certificate, within forty-five (45) days after receipt of invoice.

Five percent (5%) of the total or pro rata CIP amount upon issue of the Operational

Acceptance Certificate, within forty-five (45) days after receipt of invoice.

Schedule No. 2. Plant and Equipment Supplied from within the Employer’s Country

In respect of plant and equipment supplied from within the employer’s country, the following

payments shall be made:

Ten percent (10%) of the total EXW amount as an advance payment within twenty-one (21)

days after receipt of invoice, and an irrevocable advance payment security for the equivalent

amount made out in favour of the employer. The advance payment security may be reduced

in proportion to the value of the plant and equipment delivered to the site, as evidenced by

shipping and delivery documents.

Forty percent (40%) of the total or pro rata EXW amount upon Incoterm “Ex-Works” upon

delivery to the site of works within forty-five (45) days after receipt of invoice and

documents such as a railway consignment note, a road consignment note, insurance certificate

etc.

Payment of Sub-station indoor equipments e.g. 11 kV Panel, C&R Panel shall be made after

completion of structure, trench work and flooring of SHB.

Payment of outdoor equipments e.g. Power Transformer, Outdoor VCB, CT, PT etc. shall be

made after completion of civil work for all plinths and foundations.

Forty percent (40%) of the total or pro rata EXW amount upon erection/ utilization of

material subject to verification by site engineer, within forty five (45) days after receipt of the

invoice.

Ten percent (10%) of the total or pro rata EXW amount after commissioning/ energization

and handing over of the work to the Nigam, within forty five (45) days after receipt of the

invoice.

Schedule No. 3. Design Services

Not applicable.

Schedule No. 4. Installation Services

In respect of installation services for both the foreign and local currency portions, the

following payments shall be made:

Ten percent (10%) of the total installation services amount as an advance payment within

twenty-one (21) days after receipt of invoice, and an irrevocable advance payment security

for the equivalent amount made out in favor of the Employer. The advance payment security

may be reduced in proportion to the value of work performed by the Contractor as evidenced

by the invoices for installation services.

Eighty percent (80%) of the measured value of work performed by the Contractor, as

identified in the said Program of Performance, during the preceding month, as evidenced by

the Employer’s authorization of the Contractor’s application, will be made monthly within

forty-five (45) days after receipt of invoice.

Five percent (5%) of the total or pro rata value of installation services performed by the

Contractor as evidenced by the Employer’s authorization of the Contractor’s monthly

applications, upon issue of the Completion Certificate, within forty-five (45) days after

receipt of invoice.

Five percent (5%) of the total or pro rata value of installation services performed by the

Contractor as evidenced by the Employer’s authorization of the Contractor’s monthly

applications, upon issue of the Operational Acceptance Certificate, within forty-five (45) days

after receipt of invoice.

PAYMENT PROCEDURES

The procedures to be followed in applying for certification and making payments shall be as

follows:

The procedures to be followed in applying for certification and making payments shall be as

follows:

1) Payment of Contractor’s Bill

Payment due to the Contractor shall be made by crossed cheque. Such cheques shall be issued

direct to the Contractor on furnishing a stamped receipt for the amount of the cheque or to his

authorised representative who has, a power of attorney, conferring, authority of the Contractor to

receive such payment from the Engineer except where the Bidders are described in their Bid as a

firm, in which case the receipt must be signed in the name of the firm by one of the partners or by

some other persons holding a power of attorney authorising him to do so by other partners.

The receipt of an accountant or clerk for any money paid by the Contractor will not be considered

as an acknowledgement of such payment to the Executive Engineer and the Contractor shall be

responsible for ensuring that he procures receipt signed/countersigned by the Executive Engineer.

2) Issue of Certificate of Payment

Within 21 days after receiving an application for payment, which the Contractor was entitled, the

Employer shall issue a certificate of payment to the Contractor showing the amount due. A

certificate of payment, other than Final Certificate of payment, shall not be withheld on account of

any part of the payment applied for being disputed. In such case a certificate of payment for the

undisputed amount shall be issued.

3) Corrections to Certificates of Payment

The Employer may in any certificate of payment make any correction or modification that should

have been properly made in respect of any previous certificates.

4) Payment

The Employer shall pay the amount certified within 30 days from the date of issue of each

certificate of payment to the Contractor at his principal place of business. Further a rebate of 0.35

percent per week or part thereof shall be availed of by the Nigam if payment is made earlier than

the period specified. The rebate will be calculated on the payable amount.

5) Application for Final Certificate of Payment

The Contractor shall make application to the Employer for the Final Certificate of payment within

30 days after the issue of Taking Over Certificate by the Employer.

The application for the Final Certificate of payment shall be accompanied by the final account

prepared by the Contractor and reconciled with the Employer. The final account shall give full

details of the value of all Plants supplied and Work done under the Contract together with: -

a) Such additions to or deductions from the Contract price as have been agreed, and

b) All claims for additional payment to which the Contractor may consider himself entitled.

6) Issue of Final Certificate of Payment

The Employer shall issue to the Contractor, the Final Certificate of Payment within 30 days after

receiving an application in accordance with Sub Clause 5. If the Contractor has not applied for a

Final Certificate of Payment within the time specified in Sub Clause 5 the Employer shall request

the Contractor to do so within a further period of 30 days. If the Contractor fails to make such an

application, the Employer shall issue the Final Certificate of Payment for such amount, as he deems

correct.

7) Final Certificate of Payment conclusive.

A Final Certificate of Payments shall be conclusive evidence of the value of the Works, that the

Works are in accordance with the Contract and that the Contractor has performed all his obligations

under the Contract except the obligations arising during the Defects Liability Period. Payment of

the amount certified in the Final Certificate of Payment shall be conclusive evidence that the

Employer has preformed all his obligations under the Contract. A Final Certificate of payment or

payments shall not be conclusive:

a) To the extent that fraud or dishonesty relates to or affects any matter dealt within the

certificate, or

b) If any arbitration or court proceedings under the Contract have been commenced by either

party before the expiry of 90 days after the issue of the Final Certificate of Payment.

c) In the event of any defects being noticed during the Defects Liability Period.

8) Failure to provide Drawings

Should the Contractor fails to provide drawings, diagrams, microfilms or other information

forming part of the Works, at the time specified in the Contract, the payment which becomes due to

the Contractor in accordance with the Contract will be delayed by a period of time equal to the

delay in providing the information.

9) Claims

a) Procedure

In any case where under these conditions there are circumstances which the Contractor considers

entitle him to claim additional payment, the Contractor shall:-

If he intends to make any claim for additional payment he will give to the Employer notice of his

intention to make such claim within 30 days after the said circumstances became known to the

Contractor stating the reasons for his claim, and

As soon as reasonably practical, after the date of such notice shall submit to the Employer full and

detailed particulars of his claim but not later than 45 days after such notice unless otherwise agreed

by the Employer. In any event such particulars shall be submitted no later than the application for

the Final Certificate of Payment. The Contractor shall thereafter promptly submit such further

particulars as the Employer may reasonably require to assess the validity of the claim.

b) Assessment

When the Employer has received full and detailed particulars of the Contractor’s claim in

accordance with Sub Clause 8 a) and such further particulars as he may reasonably have required

he shall after due consultation with the Contractor determine whether the Contractor is entitled to

additional payment and notify him accordingly.

The Employer may reject any claim for additional payment which does not comply with the

requirements of Sub-Clause 8 a).

Appendix 2. Insurance Requirements

Insurances to be Taken Out by the Contractor

In accordance with the provisions of GC Clause 34, the Contractor shall at its expense take out and

maintain in effect, or cause to be taken out and maintained in effect, during the performance of the

Contract, the insurances set forth below in the sums and with the deductibles and other conditions

specified. The identity of the insurers and the form of the policies shall be subject to the approval

of the Employer, such approval not to be unreasonably withheld.

(a) Cargo Insurance

Covering loss or damage occurring, while in transit from the supplier’s or manufacturer’s

works or stores until arrival at the Site, to the Facilities (including spare parts therefore) and

to the construction equipment to be provided by the Contractor or its Subcontractors.

Amount Deductible limits Parties insured From To

[in currency(ies)] [in currency(ies)] [names] [place] [place]

(b) Installation All Risks Insurance

Covering physical loss or damage to the Facilities at the Site, occurring prior to Operational

Acceptance of the Facilities, with an extended maintenance coverage for the Contractor’s

liability in respect of any loss or damage occurring during the defect liability period while the

Contractor is on the Site for the purpose of performing its obligations during the defect

liability period.

Amount Deductible limits Parties insured

[in currency(ies)] [in currency(ies)] [names]

(c) Third Party Liability Insurance

Covering bodily injury or death suffered by third parties (including the Employer’s

Personnel) and loss of or damage to property (including the Employer’s property and any

parts of the Facilities that have been accepted by the Employer) occurring in connection with

the supply and installation of the Facilities.

Amount Deductible Parties insured From To

limits

[in

currency(ies)] [in currency(ies)] [names]

Rs. 0.5

million

per person

per occasion

NIL

Contractor/

Sub-contractor

Commencement

of work

Upto

Defect

Liability

period

(d) Automobile Liability Insurance

Covering use of all vehicles used by the Contractor or its Subcontractors (whether or not

owned by them) in connection with the supply and installation of the Facilities.

Comprehensive insurance in accordance with statutory requirements.

(e) Workers’ Compensation

In accordance with the statutory requirements applicable in any country where the Facilities

or any part thereof is executed.

(f) Employer’s Liability

In accordance with the statutory requirements applicable in any country where the Facilities

or any part thereof is executed.

The Employer shall be named as co-insured under all insurance policies taken out by the

Contractor pursuant to GC Sub-Clause 34.1, except for the Workers’ Compensation and

Employer’s Liability Insurances, and the Contractor’s Subcontractors shall be named as co-

insureds under all insurance policies taken out by the Contractor pursuant to GC Sub-Clause 34.1,

except for the Cargo, Workers’ Compensation and Employer’s Liability Insurances. All insurer’s

rights of subrogation against such co-insureds for losses or claims arising out of the performance of

the Contract shall be waived under such policies.

Insurances To Be Taken Out By The Employer

The Employer shall at its expense take out and maintain in effect during the performance of the

Contract the following insurances.

Details:

Amount Deductible limits Parties insured From To

[in currency(ies)] [in currency(ies)] [names] [place] [place]

Appendix 3. Time Schedule

The works shall be completed in all respects including supply of material, erection, testing and

commissioning including complete civil works i.e. switch house building, transformer plinth,

trenches and foundations etc. for substation equipments as per detail in the technical specifications,

within 12 (Twelve) months (& 9 (Nine) months in case of Augmentation of 33 kV Sub-stations and

work of construction/ augmentation of 33 kV Lines) from the date of issue of Letter of Intent.

One week after inspection & clearance by Chief Electrical Inspector shall be considered as date of completion of work.

Appendix 4. List of Major Items of Plant and Installation Services and List of

Approved Subcontractors

A list of major items of Plant and Installation Services is provided below.

The following Subcontractors and/or manufacturers are approved for carrying out the items of the

Facilities indicated below. Where more than one Subcontractor are listed, the Contractor is free to

choose between them, but it must notify the Employer of its choice in good time prior to appointing

any selected Subcontractor. In accordance with GC Sub-Clause 19.1, the Contractor is free to

submit proposals for Subcontractors for additional items from time to time. No Subcontracts shall

be placed with any such Subcontractors for additional items until the Subcontractors have been

approved in writing by the Employer and their names have been added to this list of Approved

Subcontractors.

This list is only indicative, however the material should be supplied from approved vendor only as

per latest approved list available in this office.

Sr.No. Name of the firm

33 KV Outdoor VCB & 33 KV Outdoor VCBs MANDATORY SPARES

1 M/s Vijai Electricals Ltd.,6-3-648/1&2, Off Raj Bhavan Road Somajiguda Andhra Pradesh, India.

2 M/s Megawin Switchgear P. Ltd., Post Box No. 434, Alagapuram Post, Perumal Malia Advaram, Salem-636-004, India.

3 M/s Biecco Lawrie Limited, Core-8, 4th Floor, Scope Complex, Lodhi Road, New Delhi

4 M/S Crompton Greaves Ltd. A-3, MIDC, Ambad, Nasik-422010

5 M/s ABB Limited, SCO 13-14-15, 3'd Floor, Sector-34 A, Chandigarh

6 M/s Seimens Ltd, SCO 188/190, 2nd Floor, Sector-34 A, Guru Nanak. Complex, Chandigarh

7 M/s Schneider Electric India (P) Ltd. SCO 13-14-15, Top Floor, Sector-34 A, Chandigarh

8 M/s BHEL, SCO 129-130, Ist Floor, Sector-17C, Chandigarh

9 M/s Adlec Systems Pvt. Ltd., Plot No.-277, Swarn Park, Udyog Nagar, Mundka, Main Rohtak Road, Udyog Nagar, New Delhi-110041

10 M/s Yamuna Power & Infrastructure Ltd. SCO No. 137, 2nd Floor; Mansa Devi Complex, Sector-5, Panchkula

33 KV HT Aerial Bunched Cable with XLPE insulation of size 3Cx300+240 sq. mm.

1 M/s Krishna Electrical Industries Limited, J-60, First Floor, Lajpat Nagar-III, New Delhi- 110024.

2 M/s Hindustan Vidyut Products Ltd. Kanchan Janga, 7th Floor 18, Barakhamba Road,

New Delhi.

3 M/s Paramount Communication-Ltd. Paramount House. C-125, Naraina Indl. Area. Ph-I, New Delhi

33 kV Lightening Arrestors

1 M/s Star Industries, 284/17 A Zeenat Manzil, Salman Colony, Rampur Road, Roorkee, Uttarnchal – 247667

2 M/s Oblam Electrical Industries (P) Ltd. A-16&17, Asisted Private Estate Balanagar, Hyderabad

33 kV C&R and Transformer Panel with differential Relay

1 M/s Avana Electrosystem (P) Ltd. SB-117.3rd Cross Peenya Indl. Area, Banglore-560058.

2 M/s ABB Limited, SCO 13-14-15, 3rd Floor. Sector-34 A, Chandigarh

3 M/s Siemers Ltd, SCO 188/190, 2,d Floor, Sector-34 A, Guru Nana k Complex, Chandigarh

4 M/s Crompton Greaves Ltd. A-3, MIDC, Ambad, Nasik-422010


6 M/s BHEL, SCO -129--130. Ist Floor, Sector 17C, Chandigarh

7 Ms Skipper Electricals (India) Ltd., F-667-668, RIICO, Industrial Aread, Phase-II, Bhiwadi-301019, Distrcit- Alwar, Rajasthan

8 M/s Ultima Switchgear Limited, B-3 (Basement), DDA Local Shopping Complex, Mayur Vihar, Phase-I, Opp. Pocket-1, Delhi-110091



33 KV Post Insulator (Porcelain)

1 M/s Rashtriya Electrical &Engg. Corp., C-3, Sector A-3, Tronica City, Loni, Ghaziabad.

2 M/s Bhatia Ceramics Pvt. Limited Bhatinda

3 M/s W.S. Industries (India) Ltd., 108, Mount Poonamallee Road, Porur, Chennai-600116, India

33 KV Post Insulator (Polymeric)

1 M/s Balaji Keramos Pvt. Ltd., Rattan Flour Mill, Opp-Easy Day, K.C.Road, Bamala

33 kV & 11 kV Polymeric Disc Insulator & Pin Insulator


2 M/s Vikram Power Technologies (P) Ltd., 39, Industrial Estate, Ph-11, Yamuna Naga- 13500.

3 Mls JD Electricals, Kantapukur 3rd Bye Lane , Ghatakpara, Ichapur, Howrah- 711 101 (W.B.) India

4 M/s Kejriwal Metal Industries, H.O:Dal Mandi, Bulland Shahr.

5 M/s Rashtriya Electrical & Engg. Corp., C-3, Sector A-3, Tronica City, Loni, Ghaziabad

6 M/s Compaq International, V&PO Shadipur, Guru Nanak Nagar. Khajuri Road, Yamuna Nagar-135001.


33 kV 630 Amp. Isolator with and without earth switch

1 M/s Star Rising Energy Pvt. Ltd., Plot No. 6, Opp. Kailash Canteen No. 17, V.K.I Area, Jaipur.

2 Ms Skipper Electricals (I) Ltd. 301, 30-2-3,d Floor, Vipul Majra Road, MG Road, Gurgaon.

3 M/s J.D Electricals, Kantapukur 3rd Bye Lane, Ghatakpara, Ichapur, Howrah- 711101 (W.B.) India

10 MVA Power tranfsormers

1 M/s Vijai Electricals Ltd. Plot No. 1A. Sector-12, IIE, SIDCUL, Haridwar-249403

2 M/s PME Power Solutions (India) Ltd., B_-10 & 11, Surajpur ̀ C' Greater Noida-201306

3 M/s Century Infrapower Pvt. Ltd, S-23, Alankar Plaza, Central Spine, Vidhyadhar Nagar, Jaipur-302023

4 M/s BRG Energy Ltd., 12, Software Units Layout, Cyberabad, Hyderabad.

5 M/s Nucon Switchgear (P) Ltd., D-47, Phase-V, Focal Point; Ludhiana.

6 M/s Marsons, Electricals, 1/189, Delhi Gate Civil Lines, Agra – 282002

7 Ms Skipper Electricals (I) Ltd. 301, 302 31d Floor, Vipul Majra Road, MG Road, Gurgaon.


9 M/s Crompton Greaves Ltd. A-3, MIDC, Ambad, Nasik-422010

10 M/s Bharat Bijlee, Electric Mansion 6th Floor, Appasaheb Marathe Marg, Prabhadevi, Mumbai-400025.

11 M/s Amsons, Near Railway Line, Old Khallakpura, Dholka, Ahmedabad - 387 810, Gujrat

12 M/s Sudhir Intra Vidyut, Plot No. 1, Sec-34, EHTP, Gurgaon- 122001

13 M/s Prime Electric Limited, PRIME TOWER, 287 – 288, Udyog Vihar, Phase-II, Gurgaon – 122016 (India)

11 kV Indoor VCB's

1 M/s Vijai Electricals Ltd., 6-3-648/1 & 2, Off Raj Bhawan Road, Somajiguda, Hyderabad.

2 M/s Stelmec Limited, Sea Queen, 43, A, H.K. Bhabha Road, Band Stand, Bandra (W) City, Mumbai


4 M/s Biecco Lawrie Ltd. Core-8, 4th Floor, Scope Compled, Lodhi Road, New Delhi.

5 M/s Electrotechnica, 1 / 5 - A, Raja Basanta Roy Road, Kolkata - 700 026, West

Bengal, India

6 M/s APE Power (P) Ltd. 28 B, Shakespear Sarani, 1 E, Neelamber Building. Kolkata (West).

7 M/s Yamuna Power & Infrastructure Ltd. SCO No.137, 2nd Floor, Mansa Devi Complex, Sector-5, Panchkula


9 M/s Megawin Switchgear P. Ltd., Post Box No. 434, Alagapuram Post, Perumal Malia Advaram, Salem-636-004, India.

10 M/S Crompton Greaves Ltd. A-3, MIDC, Ambad, Nasik-422010

11 M/s ABB Limited, SCO 13-14-15, 3'd Floor, Sector-34 A, Chandigarh

12 M/s Seimens Ltd, SCO 188/190, 2nd Floor, Sector-34 A, Guru Nanak. Complex, Chandigarh


11 KV 400 A G.O. Switches

1 M/s Aditya Power Devices (India) Dal Mandi,. BULANDHSHAHR

2 M/s Shiva Electricals, Vill. Pipal Wala. Vikram Bagh. Distt. Sirmour (HP)

3 M/s Kejriwal Metal'(fndustries), H.O: Dal Mandi, Bulandshahr

4 M/s Hi-tech Enterprises. E-14, New Focal Point, Dabwali Road, Bhatinda

5 M/s J.D Electricals, Kantapukur 3rd Bye Lane, Ghatakpara, Ichapur, Howrah- 711101 (W.B.) India

6 M/s Shiv Shakti Motors, Plot No. 105, Insustrial Area, Sector- 27-28, Delhi Road, Hisar


11 KV 75 A G.O. Switches

1 M/s Shiva Electricals, Vill. Pipal Wala, Vikram Bagh, Distt, Sirmour (HP).

2 M/s Kejriwal Metal (Industries), H.O: Dal Mandi, Bulandshahr.

3 M/s Hi-tech Enterprises. E-14, New Focal Point. Dabwali Road, Bhatinda.

4 M/s Shivam Industries, Baja Khan Road, Barnala-148101 (Pb).

Three phase 4 Wire HT (11KV) CT/PT Operated Static Meters for 11 KV Feeders

1 M/s Larsen & Toubro Ltd., SCO No. 32, Sector -26 D, Chandigarh.

2 M/s Secure Meters Ltd., SCO No. 90, Ilnd Floor, Sector-46-C Chandigarh.

11 kV Single Core XLPE 630 mm²

1 M/s Havels India, Alwar/Noida.

11 KV HT XLPE U/G Cable of following size i) 3Cx50 mm² ii) 3Cx95 mm² iii) 3Cx185 mm² iv) 3Cx300 mm² v) SCx630 mm²

1 M/s Paramount Communication Ltd. Paramount House, C-125, Naraina Indl. Area, Ph-I, New Delhi

2 M/s Hindustan Vidyut Products Ltd. Barakhamba Road, New Delhi

3 M/s Sriram Cable (P) Ltd, Flat No. 102, A-8 A, Ram Road Adarsh Nagar, Delhi-110033.

4 M/s Gemscab Industries Ltd. New Delhi

5 M/s Uniflex Cables Ltd. 306 & 307, B.M.C. House, N-1 Block, Middle Circle, Cannaught Circle, New Delhi-110001.

6 M/s Havells India Ltd., QRG Towers, 2D, Sector-126, Express Way, Noida-201304 (India)

7 M/s Central Cables Ltd. EL-12, Electronic Zone, MIDC, Hingna Industrial Estate, Nagpur, Maharashtra.

8 M/s Dynamic Cables (P) Ltd. F-260, Road No. 13, V.K.I Area, Jaipur

9 M/s Krishna Electrical Industries Limited, J 60, First Floor, Lajpat Nagar III, New Delhi-110024.

11 KV HT XLPE AB Cable of size i) 3Cx35+70 mm² iv) 3Cx50+70 mm² v) 3Cx70+70 mm² iv) 3Cx95+80 mm² v) 3Cx185+240 mm²

1 M/s Krishna Electrical Industries Limited, J 60, First Floor, Lajpat Nagar III, New Delhi-110024.

2 M/s Paramount Communication Ltd. Paramount House, C-125, Naraina Indl. Area, Ph-I, New Delhi


4 M/s Diamond Power Infrastructure Limited, B-205-07RG Complex, Motia Khan Paharganj,

New Delhi

11 KV G.I. Pins

1 M/s Ceebuild Co. Pvt. Ltd.23-A, Netaji Subhash Road, Second Floor, Room No.-19-20, Kolkata

2 M/s Bhatinda Ceramics Dabawali Road Villiage, Jodhpur Romana, Bhatinda-151001 (Pb)

3 M/s Gagan Enterprises, # B-1 & B-2, Industrial Estate, Sirhind Road, Patiala, Punjab


11 KV45 KN Disc insulators, T&C Type

1 M/s Ridhi Sidhi Insulators Pvt. Ltd Plot # G-82. RIICO Indl. Area, I.I.D Centre, Nagur (Rajasthan).

2 M/s Thar Ceramics Pvt.-Ltd Opp. UCO Bank K.E.M Road, Bikaner

3 M/s Garg Insulators (P) Ltd Ist Industrial Area,Sirsa,125055

4 M/s Topline Ceramics Pvt Ltd,E-223-234-A Shri Ganga Nagar Road I.G.C Khara, Bikaner




11 KV45 KN Disc insulators, B&S Type



11 KV Disc fittings T & C Type

1 M/s Ceebuild Co. Pvt. Ltd. 23-A, Netaji Subhash Road Second Floor, Room No 19-

20, Kolkata.

2 M/s Gagan Enterprises, # B-1.&B-2, Industrial Estate, Sirhtnd Road, Patiala, Punjab

3 M/s Kejriwal Metal Industries, 5 Km Mile Stone, Bulandshehar,G.T Road, P.0 A.G School

Bulandshehar


11 KV 5 KN Porcelain Pin Insulators

1 M/s Topline Cermics Pvt Ltd. E-223-234-A Shri GAnga Nagar Road I.G.C Khara, Bikaner

2 M/s Daga Ceramics Pvt Ltd, Ist Floor, Labhuji Ka Katla Bikaner -334001, Rajasthan

3 M/s Marudhar Cermics Pvt Ltd. F-255, 256,& 257, Industrial Growth Centre Khara

Bikaner- 334006

4 M/s Garg Insulators (P) Ltd, Ist Industrial Area, Sirsa,125055

5 M/s Ceebuild Co. Pvt. Ltd. 23-A, Netaji Subhash Road Second Floor, Room No 19-

20, Kolkata.



ACSR Leopard (130 mm² ) & Panther (200m2) Panther Conductor

1 M/s Hindustan Vidyut Products Ltd., Kanchen Junga, 7th Floor, 18, Barakhamba Road, New Delhi-01.

2 M/s Super Tech. Forgings (India) Pvt. Ltd., Village Raowali, Patahnkot Road, Jallandhar.

ACSR Rabbit (50 mm² ) conductor

1 M/s Nu Line Industries Pvt Ltd, 36-37 Indl. Area, Sector-1, Parwanoo -173220 (H.P)

2 M/s Durable Conductor, Santushti Old Power House Road, Solan -173211 (H.P)

3 M/s North Eastern Cables & Conductors Pvt. Ltd. 416, (4th Floor), City Plaza, Space Cinema Complex, Jaipur

4 M/s Hindusthan Vidyut Products Ltd, Kanchen Junga 7th Floor, 18 Barakhamba Road New Delhi-01

5 M/s Anamika Conductors (P) Ltd., B-129. Rajender Marg, Bapu Nagar -Jaipur-302015 (Raj.)

6 M/s Haryana Conductors (P) Ltd. A 39, Defence Colony, New Delhi

7 M/s Sturdy Industries, 55, Indl. Area, Sector-1, Parwanoo-Distt, Solan (H.P)

8 M/s Super Tech. Forgings (India) Pvt. Ltd, Village Raowali Pathankot Road, Jallandhar (30, 50, 100, 200mm2)

9 M/s Tirupati Plastomatics Pvt Ltd, B-141A, Road No. 9D, Vishwarkama, Industrial Area, Jaipur-302013 (30/100mm2)

10 M/s Shashi Cables Ltd., A-3, Amausi Industrial Area, Lucknow.

11 M/s Sanjay Conductors & Cables, G.T Road, Near Marked, Khanna, Punjab - 141401.

12 M/s Vinamra Cable Industries, H-1274, DSIDC, Industrial Park, narela, New Delhi-110040

ACSR Raccoon (80 mm² )& Dog(100 mm² )Conductor

1 M/s Durable Conductor, Santushti. Old Power House Road, Solan -173211 HP).

2 M/s Nu Line Industries Pvt Ltd., 36-37 Indl Area, Sector-1, Parwanoo -173220 (H.P)

3 M/s Hindusthan Vidyut Products Ltd., Kanchen Junga 7th Floor, 18, Barakhamba

Road,New Delhi-01.

4 M/s Allied Engineering Works, M-11. Badli Industrial Estate, Delhi-110042 (INDIA)

5 M/s Gupta Power Infrastructure Ltd., Cuttack Road, Bhubaneswar -751006, Orissa.

6 M/S GULATI METAL & ALLOYS JAMMU (J&K)

7 M/s Sanjay Conductors & Cables, G.T Road, Near Marked, Khanna, Punjab - 141401.

8 M/s Haryana Conductors (P) Ltd., 17th, Miles Stone, GT Road, Piao Maniyari, Nareal, Kundli, Distt. Sonepat.

9 M/s Sturdy Industries Ltd. 55, Indl. Area, Sector-1, Parwanoo, Solan (HP) – 173206


LT Portable Compact Static Online Meter Testing Equipments

1 M/s Signals & Systems (India) Pvt. Ltd. MF-7 CIPET Hostel Road, THIRU-VI-KA, Industrial Estate, Ekkaduthangal Chennai.

2 M/s Secure Meters Ltd., SCO No. 90, Ilnd Floor, Sector-46-C, Chandigarh

LT XLPE AB Cable of size i) 3Cx16+25 mm² ii) 3Cx50+35 mm²

1 M/s Capital Electricals Ltd. (Earlier M/s Mayur Electrical Industries P. Ltd.), A-44, Sector-58, Noida-201301.

2 M/s Kanha Cables (P) Ltd. A-336, RD No. 17, Vishwarkama Indl. Area, Jaipur.

3 M/s Tirupati Plastomatics (P) Ltd. B-141 A, Road No. 9 D, Vishwarkama Indl. Area, Jaipur.

4 M/s Grid India Power Cables Ltd Plot No. 63, Sector-5, IMT Manesar, Gurgaon (Haryana) 122050

5 M/s Unisef Cables Industries, A-84, Roop Nagar, Indl. Area, Loni, Ghaziabad (U.P)

6 M/s. Kapil Plastic Industries, S-1, Red Cross Road, MIE Part-II, Distt. Jhajjar, Bahadurgarh.

7 M/s Krishna Electrical Industries Ltd., J-16-9, First Floor, Lajpat Nagar-III, New Delhi

8 M/s Sriram Cable (P) Ltd., Flat No. 102, A-8-A, Ram Road, Adarsh Nagar, Delhi-110033.

9 M/s Rajesh Enterprises., A 10/3 Front Ground Floor, Vasant Vihar, 110057 New Delhi India

10 M/s Diamond Power Infrastructure Limited, B-205-07RG Complex, Motia Khan Paharganj,

New Delhi

LT XLPE AB Cable of size i) 3Cx25+25 mm² ii) 3Cx95+70 mm² iii) 3Cx120+70 mm²

1 M/s Sriram Cable (P) Ltd., Flat No. 102, A-8-A, Ram Road, Adarsh Nagar, Delhi-110033.

2 M/s Tirupati Plastomatics (P) Ltd. B-141 A, Road No. 9 D. Vishwarkama Indl. Area, Jaipur

3 M/s Manoj Cable Co. (P) Ltd. Dazzolite House, BH-739, Shalimor Bagh (E) Delhi-110088.


5 M/s Vindhya Telelinks Ltd. Udyog Vihar. P.O. Chorhata, Rewa (M.P)

6 M/s Krishna Electrical Industries Limited. J-60. First Floor, Lajpat Nagar-III. New Delhi-

110024.

7 M/s Kapil Plastic Industries. S-1, Red Cross Road. MIE Part-II, Distt. Jhajjar, Bahadurgarh.

8 M/s Capital Electricals Ltd., (Formerly Mayur Electrical Industries Pvt. Ltd.) Noida

9 M/s Paramount Communication Ltd. Paramount House. C-125, Naraina Indl. Area, Ph-I, New Delhi

10 M/s Hindusthan Vidyut Products Ltd., Kanchen Junga 7th Floor, 18, Barakhamba Road, New Delhi-01

11 M/s Anamika Conductors (P) Ltd., B-129, Rajender Marg, Bapu Nagar Jaipur -302015 (Raj.)

12 M/s Haryana Conductors (P) Ltd. A-39, Defence Colony, New Delhi

13 M/s Sturdy Industries Ltd. 55, Indl. Area, Sector-1, Parwanoo, Solan (HP) – 173206

14 M/s Super Tech. Forgings (India) Pvt. Ltd, Village Raowali Pathankot Road, Jallandhar (30, 50, 100, 200mm2)

15 M/s Tirupati Plastomatics Pvt Ltd, B-141A, Road No. 9D, Vishwarkama, Industrial Area, Jaipur-302013 (30/100mm2)

PCC Poles – 11 Meter long (400 Kg)

1 M/s Singla Const. Company, Village Kakrali, Ramgarh Maburikpur Road, Teh. Derabassi,Distt. Mohali-140201 (Pb.)

2 M/s Poonam Concrete, V. &P.O. Hazampur, Teh. Hansi (Hisar)

3 M/s Shree Prestress Concrete Product (P) Ltd., 25 KM Delhi-Bhagpat Road, Village-Naya Subhanpur (Bhagpat). P.O Madlauda:-201102

4 M/s Hanuman Concrete Products (P) Ltd, Maujla Hazipurviran, P.O Khera- 250101, District: Bhagpat (U. P)

5 M/s Lomax Concrete Product Industries, Umri-Indri Road, Village Butan Kheri, Tehsil Indri, District KarnaI, Haryana

6 M/s Raju Construction Company, Village-Alipur, Ramgar-Barwala Road, Panchkula

7 M/s JP Construction Company, 191, Industrial Area, Phase-I, Panchkula

8 M/s Haryana Concrete Products Ltd, House-No. 6, Model Town, Hansi-125033

9 M/s Shree Shiv Ganga, Near K.T. College, Sardulgarh Road, Ratia-125051

10 M/s Amravati Infrastructure Projects (P) Ltd, Vill. Kakrali, Ramgarh, Mubarakpur Road, Teh. DeraBassi, District- Mohali

11 M/s Shyam Concrete Products, Loharu-Bhiwani Road, Village Golagarh (Bhiwani).

12 M/s Shiv Concrete Products, The. Tosham, Village- Dulheri, Dist- Bhiwani (approved by CGM/PD&C, UHBVN, Panchkula vide his memo no. Ch- 325/EOI-25/Loose/DD-II dated 24.07.2013)

13 M/s Mangal Concrete Products, Tosham Jui Road, Village Dulheri, Distt- Bhiwani (Haryana)

14 M/s S.K.G Power Project, Opp. Panchayat Bhawan, Mohindergarh Road, Narnaul, email; [email protected] Mob:- 94160-65983

15 M/s Rajendra Prestress Concrete Industries, B-21, Mangal Puri, Industrial Area, Phase-II, Delhi-110034, Email: [email protected] Ph-011-27011966, Fax- 011-27012219

PCC Poles – 8 mtr. & 9 mtr. ( 200 Kg )

1 M/s Shree Prestress Concrete Products Pvt. Ltd. 25 KM Delhi – Baghpat Road, Vill. Naya Subhanpur (Baghhpat Road), PO Mandaula-201102

2 M/s Hanuman Concrete (P) Ltd.. Mauja- Hazimpurviran, x’P.O. Khekra-250101 Distt. Bhagpat (U.P)

3 M/s Singla Const. Company, Village Kakrali, Ramgarh Maburikpur Road, I. Derabassi, Distt. Mohali-140201 (Pb.)

4 M/s Raju Construction Company, Village-Alipur, Ramgar-Barwala Road, Panchkula

5 M/s Amrawati Infrastructure Projects (P) Ltd. Village Kakrali, Ramgarh, Mubarakpur Road, Derabassi

6 M/s J.P. Const. Company, Plot No. 191, In dustiral Area, Phase-I, Panchkula

7 M/s Poonam Concrete, V &P.O. Hazampur, I. Hansi (Hisar)

8 M/s Haryana Concrete Products Ltd, House No. 6, Model Town, Hansi-125033

9 M/s Bhagwati Enterprises, V.P.O Dudhala, Pipli (Haryana)

10 M/s Super Cement Works, Village Surajpur, I. Paonta Sahib, Distt. Sirmaur (HP)

11 M/s RLB Industries, Ramgarh Road, Mubarakpur, Distt. Mohali (Pb)

12 M/s Lomax Concrete Product Industries, Umri-Indri Road, Village Butan Kheri, Tehsil Indri, District Karnal

13 M/s Shree Shiv Ganga, Near K.T. College, Sardulgarh Road, Ratia-125051

14 M/s Lord Mahavira Industries, Village Kawi, I. Madlauda, District Panipat 132103


15 M/s Shyam Concrete Products, Loharu-Bhiwani Road, Village Golagarh (Bhiwani

16 M/s GRG Prestress Industries, E-43(A), Road No. 1-B, V.K.I Area, Jaipur-320013

17 M/s Rajindra Concrete Products Pvt. Ltd., New Delhi.

18 M/s Shiv Concrete Products, The. Tosham, Village- Dulheri, Dist- Bhiwani (approved by CGM/PD&C, UHBVN, Panchkula vide his memo no. Ch- 325/EOI-25/Loose/DD-II dated 24.07.2013)

19 M/s Mangal Concrete Products, Tosham Jui Road, Village Dulheri, Distt. Bhiwani (Haryana)

20 M/s Ridhi Sidhi Electrical Engineering & Const. Company, B-21-22, Nandan Vatika, Surkhab Chowk, Hisar road, Sirsa

21 M/s S.K.G Power Project, Opp. Panchayat Bhawan, Mohindergarh Road, Narnaul, email; [email protected] Mob:- 94160-65983

LT PVC Cables

1 M/s Unisef Cables Industries, A-84, Roop Nagar. Indl. Area, Loni, Ghaziabad (U.P)

2 M/s Tirupati Plastomatics Pvt. Ltd. Loni, B-141-A. Road No. 9 D, VKI Area Jaipur.

3 M/s New Mangla Cable Industries, 152, Near Bengali Mkt, Podi ka Ghar, Rohini, Delhi- 110085.

4 M/s Kapil Plastic Industries, S-1. Red Cross Road, MIE Part-II, Distt. Jhajjar. Bahadurgarh

5 M/s Kanha Cables (P) Ltd. A-336, RD No. 17, Vishwakarma Indl. Area, Jaipur

6 M/s Prestige Cable Industries, M-15, Badli Industrial Estate, Phase I, Delhi- 110042 Delhi

7 M/s Capital Urja Tech Ltd. F-55, Sector-11, Noida.

8 M/s Capital Electricals Limited, (Earlier M/s Mayur Electrical Industries Pvt. Ltd.). A-44, Sector-58, Noida-201301 (U.P)


10 M/s Paramount Communication Ltd. Paramount House, C-125, Naraina Indl Area, Ph-I, New Delhi

11 M/s Guardian Cables & Conductors (P) Limited, C-408-409, DSIDC Inds Complex, Narela, Delhi - 40

12 M/s Krishna Electrical Idtinusres Limited, J-60, First Floor, Lajpat Nagar-Ill, New Delhi-110024

LT AB Cables

1 M/s Paramount Communication Ltd. Paramount House, C-125, Naraina Indl Area, Ph-I, New Delhi


2 M/s Tirupati Plastomatics (P) Ltd. B-141 A, Road No. 9 D, Vishwarkama Indl. Area, Jaipur

3 M/s Kanha Cables (P) Ltd. A 336, RD No. 17, Vishwakarma Indl. Area, Jaipur.

4 M/s Krishna Electrical Idtinusres Limited, J-60, First Floor, Lajpat Nagar-Ill, New Delhi-110024

5 M/s Capital Electricals Ltd.(Earlier M/s Mayur Electrical Industries P. Ltd.), A-44, Sector 58, Noida 201301.

Gl Wire 8 SWG

1 M/s R.K. Wire Products Ltd. 167, N.S. Road, Kolkata-700007.

2 M/s Himachal Wires Industries (P) Ltd. GT Road, Damtal, Distt. Kangra (HP)

3 M/s Bajrang Wire Products (P) Ltd. S-758-H, RD No. 9F-I, Vishwakarm Industrial Area, Jaipur-302013


GSS Wire 7/8 SWG & 7/14 SWG

1 M/s A.K. Power Industries (P) Ltd. Shrutineer APPT, 23/2/1/1, Bhagaban Chatterjee Lane (on H.I.T main road), Howrah-711101.

2 M/s R.K. Wire Products Ltd. 167, N.S. Road, Kolkata-700007.

3 M/s Himachal Wires Industries (P) Ltd. GT Road, Damtal, Distt, Kangra (HP)

4 M/s Bajrang Wire Products (P) Ltd. S-758-H, RD No. 9F-I, Vishwakarm Industrial Area, Jaipur-302013

CT's / PT's & NCT's

1 Ms Skipper Electricals (I) Ltd. 301. 302 3rd Floor, Vipul Majra Road, MG Road, Gurgaon.

2 M/s Concord Electrical Industries, 46-47/48 DSIDC Scheme-I, Okhla Industrial Area, Phase-II, New Delhi (33 kV CT’s & 11 kV NCTs).

3 M/s Vishal Tranformers & Switchgear (P) Ltd. Rithani Road, Meerut (UP).

4 M/s GYRO Laboratries (P) Ltd. P-33, MIDC, Moral, Mumbai

5 M/s Jai Durga Projects Private Limited, Shiv Mandir, 60 Feet Toad, Chawla Colony, Bahadurgah-121004 (Haryana) (33 KV CT’s / PT’s & 11 KV CTs/PTs)

6 M/s Continental Engineers, Off & Wks: 9, Moti Doongri Road, Near Unjara Garden, Jaipur, Rajasthan- 302004 Jaipur (LT CT’s)

7 M/s Secure Meters Ltd., Udaipur.

FRP Cross Arms

1 M/s Ercon Composites, F-123. MIA, II-Phase, BASNI, Jodhpur-342005 (India)

4-Star Rated Pumpsets

1 M/s Oswal Pumps Ltd. Oswal Estate-71/3, Mile Stone, Oswal Chownk, GT Road, Karnal-132001

LA's (9 kV, 5 kA)

1 M/s Oblum Electrical Industries Private Limited, A-16 & 17, Assisted Private Inds Estate Balanagar, HYDERABAD.

2 M/s Star Industries, 284/17 A, Zeenat Manzil, Salman Colony, Rampur Road, Roorkee, Uttaranchal.

3 M/s Rashtriya Electrical & Engg. Corp., C-3. Sector A-3. Tronica City. Loni, Ghaziabad

High tech Tamper Proof Polycarbonate seals

1 M/s Shreeji Industries, 23. Madhuram Complex, Near, Keshavnagar, Subhash Bridge, Ahmedabad-380027.

Copper control Cables of various sizes


Termination Kits

1 M/s Compaq International, V&PO Shadipur, Guru Nanak Nagar. Khajuri Road, Yamuna Nagar-135001.

T-Clamps for ACSR 1 AAAC Panther Conductor

1 M/s Rashtriya Electrical & Engg. Corp., C-3. Sector A-3. Tronica City. Loni, Ghaziabad

Sr. No. Rating of

Transformers

Name of Firms

1 25 KVA 1. M/s Century Infra Power (P) Ltd., Jaipur.

2. M/s Mahashakti Energy Ltd. Bathinda

3. M/s Vijai Electrical Ltd., Hyderabad.

4. M/s J&G, Transformer’s Company, Gurgaon

2 63 KVA 1. M/s Century Infra Power (P) Ltd., Jaipur.




3 100 KVA 1. M/s Ganpati Enterprises, Jaipur.




5. M/s PP Industries, Dabwali Road, Bathinda.

4 200 KVA 1. M/s Jay Bee Industries., Nalagarh.

2. M/s Nucon Switchgears (P) Ltd., Ludhiana.


5 400 KVA 1. M/s Vijai Electrical Ltd., Hyderabad.

2. M/s Sudhir Intra Vidyut, Gurgaon- 122001

3. M/s Jay Bee Industries, Panchkula- 134113 Haryana

6 630 KVA 1. M/s Vijai Electrical Ltd., Hyderabad

2. M/s Telawane Power Equipments (P) Ltd., Navi Mumbai

3. M/s Sudhir Intra, Gurgaon

7 990 KVA 1. M/s Vijai Electrical Ltd., Hyderabad

2. M/s Telawane Power Equipments (P) Ltd., Navi Mumbai

3. M/s Sudhir Intra, Gurgaon

Appendix 5. Scope of Works and Supply by the Employer

The following Personnel, Facilities, works and supplies will be provided/supplied by the Employer,

and the provisions of GC Clauses 10, 21 and 24 shall apply as appropriate.

All Personnel, Facilities, works and supplies will be provided by the Employer in good time so as

not to delay the performance of the Contractor, in accordance with the approved Time Schedule

and Program of Performance pursuant to GC Sub-Clause 18.2.

Unless otherwise indicated, all Personnel, Facilities, works and supplies will be provided free of

charge to the Contractor.

Personnel Charge to Contractor (if any)

NIL None

Facilities Charge to Contractor (if any)

Works Charge to Contractor (if any)

NIL None

Supplies Charge to Contractor (if any)

NIL None

Appendix 6. List of Documents for Approval or Review

Pursuant to GC Sub-Clause 20.3.1, the Contractor shall prepare, or cause its Subcontractor to

prepare, and present to the Project Manager in accordance with the requirements of GC Sub-Clause

18.2 (Program of Performance), the following documents for

A. Approval

1.

2.

3.

B. Review

1.

2.

3.

Appendix 7. Functional Guarantees

The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The Successful Bidder guarantees the successful and satisfactory operation of the material/

equipment furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder guarantees that the material and equipment provided and installed by

him shall be free from all defects in design, material and Workmanship and shall upon written

notice from the Owner fully remedy free of expenses to the Owner such defects as developed

under the normal use of the said material and equipment within the period of guarantee specified

in the relevant Clause of the Conditions of Contract.

The Contract Performance Guarantee is intended to secure the execution/ performance of the

entire Contract.

The works shall be completed in all respects including supply of material, erection, testing and

commissioning including complete civil works i.e. switch house building, transformer plinth,

trenches and foundations etc. for substation equipments as per detail in the technical specifications,

within 12 (Twelve) months (& 9 (Nine) months in case of Augmentation of 33 kV Sub-stations and

work of construction/ augmentation of 33 kV Lines) from the date of issue of Letter of Intent.

One week after inspection & clearance by Chief Electrical Inspector shall be considered as date of

completion of work.

In addition to the above:

The warranty of equipments shall be for the period as per provisions made in the Technical

Specifications of the Nigam from date of commissioning and where the warranty period has not

been specified the same shall be 12 months.

Appendix 8. Labour Regulations

Contractor’s Labour Regulation

Short Title

These regulations may be called Haryana Public Works Department

Contractor’s Labour Regulations.

Definition

In these regulations, unless otherwise expressed or indicated the following

words and expressions shall have the meaning hereby assigned to them respectively that

is to say:

(1) Labour means workers employed by a Public Works Department contractors directly or

indirectly through a sub-contractor or other persons of by an agent on his behalf.

(2) Fair wages means, whether for item or place work, notified at the time of inviting tenders for

the work and where such wages have not been so notified the wages prescribed by the Public

Works, Department for the district in which the work is done.

(3) “Wages” shall have the same meaning as defined in the payment of Wages Act 1936 and

includes time and place rate wages.

Display of notice regarded wages etc.

The contractor shall before he commences his work on contract display and correctly

maintain & continue to display and correctly in a clean and legible condition in

conspicuous places on the work notice in English and in the Local Language spoken by

the majority of the Workers giving the fair wages notified or prescribed by the Haryana

Public Works Department and the hours of work for which such wages are earned.

Payment of Wages

(i) Wages due to every worker be paid to him directly.

(ii) All wages shall be paid in current coin or currency or in both.

Fixation of Wages Periods

(i) The contractor shall fix the wage periods in respect of which the wages shall be payable.

(ii) No wage period shall exceed one month.

(iii) Wages of every workman employed on the contract shall be paid before the expiry of ten

days after the last day of the wage period in respect of which the wages are payable.

(iv) When the employment of any worker is terminated by or on behalf of the Contractor, the

wages, earned by him shall be paid before the expiry of succeeding the one on which his

employment is terminated.

(v) All payment of wages shall be made on a working day.

Wages Book and Wages Slip etc.

(i) The contractor shall maintain a wage book of each worker in such form as may be convenient

but the same shall include the following particulars

(a) Rate of daily or monthly wages.

(b) Name of work on which employed.

(c) Total numbers of days worked during each wage period.

(d) Total amount payable for the work during each wage period.

(e) All deductions made from the wages with an indication in each case of the ground for

which the deduction is made.

(f) Wages actually paid for each wage period.

(ii) The contractor shall also maintain a wage slip for each worker employed on the work.

(iii) The authority competent to accept the contract may grant an exemption from the maintenance

of Wages book and Wage Slips to a contractor who in his opinion may not directly or

indirectly employ more than 100 persons in the work.

Fines and deductions which may be made from wages

(4) The wages of a worker shall be paid to him without any deduction of any kind except the

following:

(a) Fines.

(b) Deductions for absence from duty i.e. from the place or places where by the terms of his

employment he is required to work. The amount of deduction shall be in proportionate to

the person for which he was absent.

(c) Deductions for damage to or loss of goods expressly entrusted to the employed person for

custody or for loss of money for which he is required to account where such damage or

loss is directly attributable to his neglect or default.

(d) Any other deductions which the PWD may from time to time allow.

2.) No fine shall be imposed on a worker and no deduction for damage or loss be made

from his wages until the worker has been given an opportunity of showing cause

against such fines or deductions.

3.). The total amount of fine which may be imposed in any one wage period on a worker shall

not exceed an amount equal to 50 paisa in a rupee of the wage payable to him in respect of

that wage period.

4.) No fine imposed on any worker shall be recoverable from him by installments or after the

expiry of 60 days from the date on which it was imposed.

Register of Fine etc.

1. The contactor shall maintain a register of fine and of all deductions for damage or loss

such Register shall maintain the reason for which fine was imposed or deduction for

damage or loss was made.

2. The contractor shall maintain, a list in English and local Indian Language clearly

defining acts and commissions for which penalty of fine can be imposed. He shall

display such list and maintain it in a clean and legible condition in conspicuous

places

on the work.

Preservation of Books

The wage book, the wage slips and the Register of lines, deductions required be

maintained under these regulations shall be preserved for 12 months after the date of

last entry made in them.

Power of Labour Welfare Officer to make Investigation of Enquiry

The Labour Welfare Officer or any person authorized by the Government on their

behalf shall have power to make enquiries with a view to ascertaining and enforcing

due and proper observance of the wage clause and provisions of their regulations. He

shall investigate into any complaint regarding the default made by the Contractor or

sub-Contractor in regard to such provisions.

Report of Labour Welfare Officer

The Labour Welfare Officer or any other person authorized aforesaid shall submit a

report of the result of his investigations enquiry to the Executive Engineer concerned

indicating the extent, if any, to which the default has been committed and the amount

of fine recoverable in respect of the acts or commission and omission of the labourer

with a note that necessary deduction from contractor’s will be made and the wages

and other dues be paid to the labourers concerned.

Appeal against the decision of Labour Welfare Officers

Any person aggrieved by the decision and recommendation of the Labour Welfare

Officer or other person so authorized may appeal against decision to the Labour

Commissioner but subject to such appeal the decision of the officer shall be final and

binding upon the Contractor.

No party shall be allowed to be represented by a lawyer during any investigation,

e n q u i r y appeal or any other proceedings under these regulations.

Inspection of Register

The contractor shall allow inspection of the Wage Book. Wage Slips to any of his

workers or to his agent at a convenient time and place after due notice is received, or

to the Labour Welfare Officer or any other person authorized by the Haryana

Government in his behalf.

Submission of Returns

The contractor shall submit periodical as may be specified from time to time.

Amendment

The Haryana Government may, from time to time and to amend these regulations, the

decision of the Labour Commissioner, Haryana Government or any other person

authorized by the Haryana Government in that behalf shall be final.

III-FAIR WAGESCLAUSES

FAIR WAGECLAUSES

(a) The Contractor shall pay not less than the fair wage to labourers engaged by him on the

work.

EXAMINATION :- Fair Wage’ means wage whether for time of piece work

notified from time to time for the area and where such wages have not been so notified

the wages specified by the Public Works ( B& R) Deptt. Haryana for the district in

which the work is done.

(b) The Contractor shall not withstanding the provisions of any agreement to the contrary,

caused to be paid fair wages to labour, indirectly engaged on the work including any

labour engaged by his sub-contractors in connection with the said work, as if the

labourers had been directly employed by him.

(c) In respect of labour directly or indirectly employed on the works for the performances of

the contractor’s part on this agreement the contractor shall comply with or cause to be

complied with the Haryana PWD Contractor’s Labour’s Regulations made by the

Government from time to time in regard to payment of wages wage period deductions

from wages recovery of wages not paid and deductions unauthorized made maintenance

of wage register wage book, wage slip, publication of wages and other terms of

employment inspection and submission of periodical returns and all other matters of a

limenature.

(d) The Executive Engineer or Sub Divisional Engineer concerned shall have the rights to

deduct, from the moneys due to the Contractor, any sum required or estimated to be

required for making good the loss suffered by a worker or workers by reason of non- full-

fillment of the conditions of the contract for benefit of the workers, non payment of

wages or deductions made from his or their wages, which are not justified by terms of the

contract for non observance of the regulations referred to in clause (c)above.

(e) Vis-à-vis the Haryana Government, the Contractor shall be primarily liable for all

payments to be made under and the observance of the regulations aforesaid without

prejudice to his right to claim indemnity from his sub Contractors.

(f) The regulations shall be deemed to be a part of this contract and any branch there shall be

deemed to be branch of this contract.

RULES FOR PROTECTION OF HEALTH &SANITARY ARRANGEMENTS

Rules for the Protection of Health and Sanitary Arrangements for Workers Employed by the

Haryana Public Works Department or its Contractors

The Contractor shall at his own expense provide or arrange for the provision of foot

wear for any labour doing cement mixing work (the Contractor has undertaken to

execute under this contract) to the satisfaction of the Engineer – in – charge and on

his failure to do so Government shall be entitled to provide the same and recover

the cost thereof from Contractor.

The Contractor shall submit by the 4th and 19th of every month to the Executive

Engineer a true statement showing in respect of the second half of the proceeding

month and the first half of the current month respectively (i) the number of

labourers employed by him on the work (ii) their working hours (iii) the wages paid

to them (iv) the accident that occurred during the said forthright showing the

circumstances under which they happened and the extent of damage and injury

caused by them and (v) the number of female workers who have been allowed

Maternity benefit according to clause 19-F and the amount paid to them failing

which the Contractor shall be liable to pay to Government a sum not exceeding Rs.

50/- for each default or materially incorrect statement. The decision of the

Executive Engineer shall be final in deducting from any bill due to the contractor

the amount levied as fine.

Maternity benefit for female workers employed by the Contractor, leave and pay

during leave shall be regulated as follow:-

1. LEAVE (i) in case of delivery/maternity leave not exceeding 8 weeks (4 weeks up to

and including the day of delivery and 4 weeks following that day) (ii) in case of

miscarriage : up to 3 weeks from the date of miscarriage.

2. PAY (i) In case of delivery, leave pay during maternity leave will be at the rate of the

woman’s average daily earning calculated on the total wages earned on the day when

full time work was done during a period of 3 months immediately preceding the date

of which she gives notice that she excepts to be confined or at the rate of Rs. 12/- per

day which ever is greater.

(ii) In case of miscarriage, Leave pay at the rate of average daily earning calculated on

the total wages earned on the days when full time work was done during a period of 3

months immediately proceeding the date of such miscarriage.

(iii) Conditions for the grant of Maternity leave :- No Maternity leave benefit shall be

admissible to a woman unless she produces a certificate of confinement and excepted

delivery within 4 weeks proceeding the date on she proceeds on leave.

3. FIRST AID (a) At every work place, there shall be maintained in readily accessible

place first aid appliances including an adequate supply of sterilized dressing and cotton

wools. The appliances shall be kept in good order and in large workplaces it shall be

placed under the charge of a responsible person who shall be readily available during

the working hours.

(b) All large work places where hospital facilities are not available within easy distance of

the work, first aid post shall be established and be run by a trained compounder.

(c) Where large work places are remote from regular hospital an indoor ward shall be

provided with one bed for every 250employees.

(d) Where large work places are situated in cities, towns in their suburbs and no beds are

considered necessary owing to the proximity of city or town hospitals a suitable

transport shall be provided to facilitate removal of urgent cases to these hospitals.

At other work place, the conveyance facilities such as car shall be kept readily

available to take injured or persons suddenly taken seriously ill, to the nearest

hospital.

SCALES OF ACCOMMODATION IN LATRINES URINALS

These shall be provided within the precinct of every work places, Latrines and

Urinals in an accessible place and the accommodation separately for each of them

shall not be less than the following scales :-

No. of Shades

(a) Where the number of persons does not exceed50 2

(b) Where the number of persons exceeding 50 but

does not exceeds100

3

(c) For every additional100 3 per100

In particulars cases the Executive Engineer shall have the powers to very the scale where

necessary.

Latrines and Urinals for women

If women are employed, separate latrines and urinals screamed from these for men

and marked in vernacular in conspicuous letters ‘FOR WOMEN ONLY’ shall be

provided on the scale laid in rules, Similarly those for men shall be marked ‘FOR

MEN ONLY’ A poster showing the figures of a man and women shall also be

exhibited at the entrance of latrine for each sex. There shall be adequate supply of

water close to latrines.

LATRINES AND URINAL

Except in work places provided with flush latrines concerned with a water borne

sewerages systems all latrines shall be provided with receptacies order earth system

which shall be in working order and kept in strictly sanitary conditions. The

receptacles shall be tarried inside and outside at least once a year.

The inside walls shall be constructed of masonry or some suitable heat resisting

non absorbent material and shall be cement washed inside and outside at least once

a year. The dates of cement shall be noted in register maintained for this purpose

and kept available for inspection.

DISPOSAL OF EXCRETA

Unless otherwise arranged for by the local sanitary authority arrangements for

proper disposal and a sanitary of excreta by incineration at the work place shall be

made by means of a suitable incineration approved by the Asstt. Director of Public

Health or Municipal Medical Officer of Health, as the case may be, in whose

jurisdiction the work place is situated. Alternately excreta

maybedisposedofbyputtingalayerofnightsoilatthebottomofpuccatankpreparedforthe

purpose and covering it with 9 inches layers of earth for a fortnight when it will

turn into a manure.

CRECHE:

At every work place these shall be provided free of cost two suitable sheds one

main and the other for the use of labour. The height of the shelter shall not be less

than eleven feet from the floor level to the lowest part of the roof.

PROVISION OR SHELTER DURING REST:

At every work place at which 50 or more women workers are ordinary employed,

these two huts for use of children under the age of six years belonging to such

women. One hut shall be used for infants “Games and to play” and the other as

their bed room. The hut shall not be constructed on a lower standard then the

following:-

(i) Thatched roofs.

(ii) Mud floors and walls.

(iii) Plants spread over mud floor and covered with mating.

The huts shall be provided with suitable and sufficient opening for light and

ventilations. There shall be adequate provision of sweepers to keep the place clean.

There shall be two day attendant. Sanitary, utensils shall be provided to the

satisfaction of Health Office of the area concerned. The use of the hut shall be

restricted to children, their attendant and mothers of the children.

CANTEEN:

A cooked food canteen on a moderate scale shall be provided for the benefit of workers

where over it is considered expedient.

GENERAL RULES AS TO SCAFFOLDS:

(i) Suitable scaffolds shall be provided for all workmen for all works that cannot be

safely done from a ladder or by other means.

(ii) A scaffolds shall not be constructed taken down or substantially altered except.

(a) Under the supervision of a competent and responsible person,and

(b) As far as possible by competent workers possessing adequate

experience in this kind of work.

(c) All scaffolds and appliances connected there with and ladder shall:-

1. be of sound material.

2. be of adequate strength having regard to the load and strains to which they will be subjected and.

3. be maintained in proper condition.

4. scaffolds shall not be overloaded and so far as practicable, the load shall be evenly

distributed.

5. scaffolds shall be so constructed that no part there of can be displaced in on normaluse.

6. Before installing, lifting gear on scaffolds special precautions shall be taken to ensure

the strength and stability of the scaffolds.

7. scaffolds shall be periodically inspected by the competent person.

8. before allowing a scaffold to be used by the workman, every care shall be taken to see

whether the scaffolds have been erected by his workmen and steps taken to ensure that

it complies fully with the requirement of thearticles.

9. Working platforms gangways and stairwaysshall.

(a) be so constructed that no part of the road iscovered.

(b) Be so constructed and maintained, having regard to the prevailing condition as

to reduce as for aspracticable.

(c) Be kept free from any unnecessary obstruction.

(d) In case of working platforms gangways place and stairways at a height

exceeding that to be prescribed by a national laws and regulations:-

(i) Every working platform and every gangway shall be closely boarded unless

other adequate measures are taken to ensure safety.

(ii) Every working platform and every gangway shall have adequate width,and.

Every opening in the floor of a building or in working platforms shall

except for the time and to the extent required to allow the access of

persons or the transport or shifting of material be provided with suitable

means to prevent the fall of persons or materials.

When persons are employed on a roof where there is a danger of failing

from a height exceeding that to be prescribed by national laws of

regulations suitable precautions shall be a taken to prevent the fall of

persons or materials.

Suitable precautions shall be taken to prevent persons being struck by

articles which might fall from scaffolds or other working places.

1. Soft means of access shall be provided to all working platforms an other working places.

2. Every place where work is carried on the means approach there to shall be adequately

lighted. 3. Every ladder shall be securely fixed of such length as to provide secure hand held and

foot at every position at which it is used.

4. Adequate precautions shall be taken to prevent danger from electrical equipment.

5. No material on the site shall be so stacked or placed as to cause danger to any person.

GENERAL RULES AS TO SAFETY EQUIPMENT AND FIRST AID

(1) All necessary personal safety equipment shall be kept and available for use of the

persons employed on the site be maintained in condition suitable for immediate use.

(2) The worker shall be required to use the equipment thus provided and the employed

shall take adequate steps to ensure proper use of the equipment by these concerned.

Adequate provision shall be made for prompt first aid treatment of all injuries

likely to be sustained during the course of the work.

Appendix 9

PROFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR

FOR THE EQUIPMENT HANDED OVER BY DHBVN FOR PERFORMANCE OF

ITS CONTRACT

(Entire Equipment consignment in one lot)

(On non-Judicial Stamp Paper of appropriate Value)

INDEMNITY BOND

This Indemnity Bond is made this………………. Day of ………………..2014 by

…………………………. A Company registered under the Companies Act, 1956 /

Partnership firm / proprietary concern having its Registered Office at ……………( here in

after called as ‘Contractor’ or ‘Obligator’ which expression shall include its successors and

permitted assigns) in favour of DAKSHIN HARYANA BIJLI VITRAN NIGAM LTD. ,

HISAR (hereinafter called DHBVN which expression shall include its successors and

assigns).

WHEREAS DHBVN has awarded to the Contractor a Contract for ……………… vide

its Letter of Award / Contract No………………….. dated …………. and its Amendment

No………………… and Amendment No………………. (applicable when amendments have

been issued) (hereinafter called the Contract ) in terms of which DHBVN is required to hand

over various Equipment to the Contractor for execution of the Contract.

And WHEREAS by virtue of Clause No. ………………………… of the said Contract,

the Contractor is required to execute an Indemnity Bond in favour of DHBVN for the

Equipment handed over to it by DHBVN for the purpose of performance of the Contract /

Erection portion of the Contract (hereinafter called the ‘Equipment’).

NOW THEREFORE, This Indemnity Bond witnessed as follows:

1. That in consideration of various Equipment as mentioned in the Contract, valued at

Rs. ………………. (Rupees……………………………..) handed over to the

Contractor for the purpose of performance of the Contract, the Contractor hereby

undertakes to indemnify and shall keep DHBVN indemnified, for the full value of the

Equipment. The Contractor hereby acknowledges receipt of the Equipment as per

dispatch title documents handed over to the Contractor duly endorsed in their favour

and detailed in the Schedule appended hereto. It is expressly understood by the

Contractor that handing over of the dispatch title documents in respect of the said

Equipment duly endorsed by DHBVN in favour of the Contractor shall be constructed

as handing over of the Equipment purported to be covered by such title documents

and the Contractor shall hold such Equipment in trust as Trustees for an on behalf of

DHBVN.

2. That the Contractor is obliged and shall remain absolutely responsible for the safe

transit / protection and custody of the Equipment at DHBVN project Site against all

risks whatsoever till the Equipment are duly used / erected in accordance with the

terms of the Contract and the Plant / Package duly erected and commissioned in

accordance with the terms of the Contract, is taken over by the DHBVN. The

Contractor undertakes to keep DHBVN harmless against any loss or damage that may

be caused to the Equipment.

3. The Contractor undertakes that the Equipment shall be used exclusively for the

performance / execution of the Contract strictly in accordance with its terms and

conditions and no part of the Equipment shall be utilized for any other work or

purpose whatsoever, It is clearly understood by the Contractor that non-observance of

the obligations under this Indemnity Bond by the Contractor shall inter-alia constitute

a criminal breach of trust on the part of Contractor for all intents and purpose

including legal / penal consequences.

4. That DHBVN is and shall remain the exclusive Owner of the Equipment free from all

encumbrances, charges or liens of any kind, whatsoever. The Equipment shall at all

times be open to inspection and checking by Chief Engineer/ Engineer or other

employees / agents authorized by him in this regard. Further, DHBVN shall always

be free at all times to take possession of the Equipments in whatever form the

Equipments may be, if in its opinion, the Equipment are likely to be endangered, mis-

utilized or converted to uses other than those specified in the Contract, by any acts of

omission or commission on the part of the Contractor or any other person or on

account of any reason whatsoever and the Contractor binds himself and undertakes to

comply with the directions of demand of UHBVN to return the Equipment without

any demur or reservation.

5. That this Indemnity Bond is irrevocable. If at any time any loss or damage occurs to

the Equipment or the same or any part thereof is mis-utilized in any manner

whatsoever, then the Contractor hereby agrees that the decision of the Engineer-in-

Charge / Engineer of DHBVN as to assessment of loss or damage to the Equipment

shall be final and binding on the Contractor. The Contractor binds itself and

undertakes to replace the lost and / or damaged Equipment at its own cost and / or

shall pay the amount of loss of DHBVN without any demur, reservation or protest.

This is without prejudice to any other right or remedy that may be available to

DHBVN against the Contractor under the Contract and under this Indemnity Bond.

6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and

punctually comply with the terms and conditions of this Bond to the satisfaction of

DHBVN THEN, the above Bond shall void, but otherwise, it shall remain in full

force and virtue.

IN WITNESS WHEREOF, the Contractor has hereunto set its hand through it authorized

representative under the common seal of the Company, the day, month and year first above

mentioned.

SCHEDULE

Particulars

of the

Equipment

handed over.

Quantity Particulars of

Dispatch title

documents

RR/GR No. Date

Bill Carrier of lading

Value of the

Equipment

Signature of

Attorney in

token of

receipt.

For and on behalf of M/S ……………………………………………….

……………………………………………………………………………

WITNESS:

1. i) Signature………………………… Signature…………………………..

ii) Name …………………………… Name ……………………………..

iii) Address ………………………… Designation ……………………….

………………………………… Authorized Representative

2. i) Signature…………………………

ii) Name ……………………………

iii) Address ………………………… (Common Seal)

………………………………… (In case of Company)

* Indemnity Bond are to be executed by the authorized person and (I) in case of contracting

Company under Common Seal of the Company or (ii) having the power of attorney issue

under common seal of the company with authority to execute Indemnity Bonds, (iii) in case

of (ii), the original Power of Attorney if it is specifically for this Contract or a Photostat copy

of the Power of Attorney if it is General Power of Attorney and such documents should be

attached to Indemnity Bond.

TRUST RECEIPT

(To be provided on Non judicial Stamp Paper)

TRUST RECEIPT

We, _______________________ (Name of Contractor), having principal place of business at

____________________________ (Address of Contractor) is having been awarded a Work

of Award No. _____________________ (Work Order No) valued at Rs. _______________

(Rupees ___________________________________________________ Only) (Contract

Value) towards Supply of material for erection, testing & commissioning of 33KV

Substations at ______________________________________________________________

on turnkey basis against Bid No - _________ from Dakshin Haryana Bijli Vitran Nigam

(DHBVN), Hisar.

We do hereby acknowledge the Plant, Equipment & Materials as are fully described &

mentioned in the schedule annexed attached hereto, which shall from an integral part of this

receipt as ‘Trustee’ of Dakshin Haryana Bijli Vitran Nigam (DHBVN).

The aforesaid material etc. so received by us shall be exclusively used in the successful

performance of the aforesaid contract & for no other purpose whatsoever. We have

undertaken not to create any charge, lien or encumbrances, over the aforesaid material etc. in

favor of any other person/ institution/ bank.

For and on behalf of M/S ……………………………………………….

……………………………………………………………………………

Date: ___________________

Place: ____________________

Performance Security Form - Bank Guarantee

[Guarantor letterhead or SWIFT identifier code]

Beneficiary: [insert name and address of Employer]

Date: [insert date of issue]

PERFORMANCE GUARANTEE No.: [insert guarantee reference number]

Guarantor: [insert name and address of place of issue, unless indicated in the letterhead]

We have been informed that [insert name of Contractor, which in the case of a joint venture

shall be the name of the joint venture] (hereinafter called “the Applicant”) has entered into

Contract No. [insert reference number of the Contract] dated [insert date] with the

Beneficiary, for the execution of [insert name of Contract and brief description of Facilities]

(hereinafter called “the Contract”).

Furthermore, we understand that, according to the conditions of the Contract, a performance

guarantee is required.

At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the

Beneficiary any sum or sums not exceeding in total an amount of [insert amount in words]

([insert amount in figures]) 1 , such sum being payable in the types and proportions of

currencies in which the Contract Price is payable, upon receipt by us of the Beneficiary’s

complying demand supported by the Beneficiary’s statement, whether in the demand itself or

in a separate signed document accompanying or identifying the demand, stating that the

Applicant is in breach of its obligation(s) under the Contract, without the Beneficiary needing

to prove or to show grounds for its demand or the sum specified therein.

This guarantee shall be reduced by half upon our receipt of:

(a) a copy of the Operational Acceptance Certificate; or

1 The Guarantor shall insert an amount representing the percentage of the Contract Price specified in the Letter

of Acceptance and denominated either in the currency(ies) of the Contract or a freely convertible currency

acceptable to the Beneficiary.

(b) a registered letter from the Applicant (i) attaching a copy of its notice

requesting issuance of the Operational Acceptance Certificate and (ii) stating

that the Project Manager has failed to issue such Certificate within the time

required or provide in writing justifiable reasons why such Certificate has not

been issued, so that Operational Acceptance is deemed to have occurred.

This guarantee shall expire no later than the earlier of:1 90 days after the expiry of warranty

period

Consequently, any demand for payment under this guarantee must be received by the

Guarantor at its office on or before that date.

This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.

4582, except that subparagraph (ii) of Sub-article 20(a) is hereby excluded.

_____________________

[signature(s)]

[Note: All italicized text (including footnotes) is for use in preparing this form and shall be

deleted from the final product.]

1 This text shall be revised as and where necessary to take into account (i) partial acceptance of the Facilities

in accordance with GC Sub-Clause 25.4. 2 As the case may be, ICC Publication No. 758 (or subsequent ICC Publications) may be used. In such cases,

modify the Publication number.

Annexure – A

Instructions to bidder on Electronic Tendering System These conditions will over-rule the conditions stated in the tender documents,

wherever relevant and applicable.

1. Registration of bidders on e-Procurement Portal:- All the bidders intending to participate in the tenders processed online are required to get

registered on the centralized e - Procurement Portal i.e.

https://haryanaeprocurement.gov.in. Please visit the website for more details.

2. Obtaining a Digital Certificate: 2.1 The Bids submitted online should be encrypted and signed electronically with a Digital

Certificate to establish the identity of the bidder bidding online. These Digital Certificates

are issued by an Approved Certifying Authority, by the Controller of Certifying

Authorities, Government of India. 2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN

Card) and Address proofs and verification form duly attested by the Bank Manager / Post

Master / Gazetted Officer. Only upon the receipt of the required documents, a digital

certificate can be issued. For more details please visit the website –

https://haryanaeprocurement.gov.in. 2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying

Authority or Sub-certifying Authority authorized by the Controller of Certifying

Authorities or may obtain information and application format and documents required for

the issue of digital certificate from:

M/s Nextenders (India) Pvt.

Ltd. O/o. DS&D Haryana,

SCO – 09, IInd

Floor, Sector – 16,

Panchkula –

134108

E - mail: [email protected]

Help Desk: 1800-180-2097 (Toll Free Number) 2.4 Bid for a particular tender must be submitted online using the digital certificate

(Encryption & Signing), which is used to encrypt the data and sign the hash during the

stage of bid preparation & hash submission. In case, during the process of a particular

tender, the user loses his digital certificate (due to virus attack, hardware problem,

operating system or any other problem) he will not be able to submit the bid online.

Hence, the users are advised to keep a backup of the certificate and also keep the

copies at safe place under proper security (for its use in case of emergencies). 2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm

is used for signing and submitting a bid, it will be considered equivalent to a no-objection

certificate/power of attorney /lawful authorization to that User. The firm has to authorize

a specific individual through an authorization certificate signed by all partners to use the

digital certificate as per Indian Information Technology Act 2000. Unless the certificates

are revoked, it will be assumed to represent adequate authority of the user to bid on

behalf of the firm in the department tenders as per Information Technology Act 2000.

The digital signature of this authorized user will be binding on the firm. 2.6 In case of any change in the authorization, it shall be the responsibility of management /

partners of the firm to inform the certifying authority about the change and to obtain the

digital signatures of the new person / user on behalf of the firm / company. The procedure

for application of a digital certificate however will remain the same for the new user. 2.7 The same procedure holds true for the authorized users in a private/Public limited

company. In this case, the authorization certificate will have to be signed by the directors

of the company. 3 Opening of an Electronic Payment Account:

Tender document can be downloaded online. Bidders are required to pay the tender

documents fees online using the electronic payments gateway service. For online

payments guidelines, please refer to the Home page of the e-tendering Portal

https://haryanaeprocurement.gov.in. 4 Pre-requisites for online bidding:

In order to bid online on the portal https://haryanaeprocurement.gov.in , the user machine

must be updated with the latest Java. The link for downloading latest java applet is

available on the Home page of the e-tendering Portal.

5 Online Viewing of Detailed Notice Inviting Tenders: The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the

tenders floated through the single portal eProcurement system on the Home Page at

https://haryanaeprocurement.gov.in.

6 Download of Tender Documents: The tender documents can be downloaded free of cost from the e-Procurement portal

https://haryanaeprocurement.gov.in. 7 Bid Preparation (Technical & Financial) Online/offline Payment of Tender

Document Fee, eService fee, EMD fees and Submission of Bid Seal (Hash) of

online Bids: 7.1 The online payment for Tender document fee, eService Fee & EMD can be done using

the secure electronic payment gateway. The Payment for Tender Document Fee and

eService Fee can be made by eligible bidders/ contractors online directly through Debit

Cards & Internet Banking Accounts and the Payment for EMD can be made online

directly through RTGS / NEFT .

The secure electronic payments gateway is an online interface between contractors and

Debit card / online payment authorization networks. 7.2 The bidders shall upload their technical offer containing documents, qualifying criteria,

technical specification, schedule of deliveries, and all other terms and conditions except

the rates (price bid).

The bidders shall quote the prices in price bid format. 7.3 Submission of bids will be preceded by submission of the digitally signed & sealed

bid (Hash) as stated in the time schedule (Key Dates) of the Tender. NOTE:-

(A) If bidder fails to complete the Online Bid Submission stage on the stipulated date

and time, his/hers bid will be considered as bid not submitted, and hence not appear

during tender opening stage. (B) Bidders participating in online tenders shall check the validity of his/her Digital

Signature Certificate before participating in the online Tenders at the portal

http://haryanaeprocurement.gov.in. (C) For help manual please refer to the ‘Home Page’ of the e-Procurement website at

https://haryanaeprocurement.gov.in, and click on the available link ‘Download’ to

download the file.