bid document (lifts) · bid document (lifts) name of work : supply, installation, testing and...

1 Contractor’s seal & Signature

STATE BANK OF INDIA

LOCAL HEAD OFFICE, THIRUVANANTHAPURAM

* * * BID DOCUMENT

(Lifts)

NAME OF WORK

:

SUPPLY, INSTALLATION, TESTING AND COMMIS-

SIONING OF TWO NOS OF 10 PASSENGER

MACHINE ROOM LIFTS (DUPLEX) FOR NEWLY

CONSTRUCTED BUILDING AT CALICUT

ISSUED TO

:

CONSULTANTS: M/s PITHAVADIAN & PARTNERS No 10, Murugappa Road, Nawab Gardens,

Kotturpuram, Chennai – 600 085. Phone – 044- 24470033/ 44 / 66 Fax – 044 24470888 / 42132797 E-mail:[email protected] Website: www.paparchitect.com


STATE BANK OF INDIA

LOCAL HEAD OFFICE, THIRUVANANTHAPURAM

NOTICE INVITING TENDERS - NIT NO: --- 2/2018-19

State Bank of India invites tenders for Supply, Installation & commissioning of 2x10 Passenger (duplex) lifts from reputed Lift manufacturers with proven expertise for the Calicut project in two bid form. They should be Original Equipment manufacturers having Branch offices and service centers in Kerala and are registered with Kerala State Electrical Inspectorate .The tender docu-

ments can be downloaded from SBI website www.sbi.co.in under procurement link from

11.05.18 to 25.05.18.

Pre qualification Criteria 1. OEM'S of long standing, having adequate resources and experience in execu-tion of works in the related field and those who completed works for CPWD/ BHEL/MES / Govt. / PSUs / Banks / Reputed Private Organizations / Corporate Buildings only need apply. The Company must submit Satisfactory Report for the completed works for CPWD/ BHEL/MES / Govt. / PSUs / Banks / Reputed Private Organizations / Corporates. List of the in-stallations shall be enclosed as a proof 2. The contractor shall be an OEM who has installed 10 similar installations of gearless type during the last five years in Kerala State ending last day of month, previous to the one in which applications are invited. 3. Average Annual financial turnover during the last 3 years, ending 31st March of the pre-vious financial year, should be at least Rs. 1.00 crores. 4. They must have a registered office in Kerala and service set up in Calicut .They must submit the man power list and details of service personnel attending the breakdown calls. 5. Details of the service set up for Calicut with manpower shall also be enclosed. 6. They should be registered with the Sales Tax department. 7. They should submit Income Tax registration, GST registration – valid PAN. 8. Proof of valid digital certificate. 9. They should be registered with Kerala State Electrical Inspectorate The application along with this notice duly filled in all respects and signed and stamped in all pages should be submitted in a sealed cover super scribed with the name of the work for which the applicant intends to apply. Attach documents to prove that prequalification criteria are satis-fied.

http://www.sbi.co.in/


1) Name and Description of the work

: Supply, Installation, Testing And Commissioning of two no’s of 10 Passenger Automatic duplex lifts (Ma-chine room type) for newly constructed building at Calicut.

2) Officer inviting Tenders : Assistant General Manager Premises & Estate, Fourth Floor, State Bank of India Local Head Office, Poojappura Thiruvananthapuram -12 Ph:0471 -2192410

3) Estimate Contract value of work put to tender (ECV)

: Rs. 40 lakhs

4) Period of completion of work : 4 (Four) Months from date of issue of work order

5) Form of Contract : Lumpsum

6) Tender can be purchased from M/s PITHAVADIAN & PARTNERS No 10, Murugappa Road, Nawab Gardens, Kotturpuram, Chennai – 600 085. Phone – 044- 24470033/ 44 / 66 Fax – 044 24470888 / 42132797 E-mail:[email protected] Website: www.paparchitect.com

7) Bid Security:

E.M.D. to be paid along with tender bid - 1% ECV

Rs. 40,000 ( DD / Bankers Cheque/Bank Guarentee )

8) Date of issue of Tender notice either through M/s Pithavadian & Partners

Or through SBI website www.sbi.co.in under procure-ment new

: 11.05.18 to 25.05.18

9) Date of pre bid meeting 18.05.2018 at 15.00 PM at AGM(P&E) chambers

10) Last date of receiving Tenders

: 28.05.2018 before 3.00 pm

11) Date of opening of Technical bid

28.05.2018 at 3:30 pm

12) Date of reverse auction Will be intimated to technically qualified vendors

13) * - In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time.

14) Sealed tenders in the prescribed form, in sealed envelopes should be addressed to the

Asst. General Manager, Premises & Estate, State Bank of India, Local Head Office , Thiruvananthapuram and superscribed on the Outer cover “Tender for the Supply, In-stallation of 10 Passenger lift for SBI building at Calicut.

http://www.sbi.co.in/


15) The Inside envelopes should be sealed and super scribed as ‘Technical bid’ with bold letters for easy identification. a. Envelope No.1: To contain Tender Document, Technical and Commercial assump-

tions and BG / Demand Draft/Banker’s cheque for the respective work as EMD. Doc-uments showing the proof of experience in market, clientele and installation details.

The bids are to be submitted to the following address not later than 3.00 pm on 28.05.2018.

Assistant General Manager

Premises & Estate, Fourth Floor, State Bank of India Local Head Office, Poojappura Thiruvananthapuram -12

NOTE: Any Deviations or changes in specifications, conditions and clauses etc. shall

not be acceptable and the Tenders will be rejected. Price bidding is through reverse auc-

tion.

Tenders without EMD will be rejected. All the pages must be stamped and signed by the

contractor/vendor

15. The tenderer must obtain for himself, on his own responsibility and at his own expenses, all

the information which may be necessary for the purpose of filling this tender and for entering into a contract for the execution of the same and must examine the drawings and inspect the site of the work and acquaint himself with all local conditions and matters pertaining thereto.

16. CONDITIONAL TENDER: Conditional tenders are not accepted and shall be summarily

rejected. Submission of tender would be construed as acceptance to all the terms and con-ditions of the tender which include conditions of contract, drawings and accompanying speci-fications.

17. Each page of the tender documents and drawings are required to be signed by the

person or persons submitting the tender in token of his/their having acquainted himself/themselves with the General conditions etc., as laid down.

18. The tender documents must be filled in English and all the entries must be made by hand

and written in ink. If any of the documents are missing or un-signed, the tender shall be considered invalid.

19. Each and every one of all erasures and additions/alterations made, while filling the ten-

der, must be attested by initials of the tenderer. Over-writing of figures must be attested by initials of the tenderer. Overwriting of figures is not permitted. Failure to comply with either of these conditions will render the tender void. After submission of the tender no advice or any change in rate or conditions will be entertained. All the rates should be quoted both in figures and words. In-case of any discrepancy in rates quoted in words/figures and the amounts, the rate quoted in words shall be taken as final and bind-ing.

20. VALIDITY OF TENDERS: The tender shall be valid for a period of six months from the date

of opening. During the above mentioned period no plea by the tenderer for any sort of


modification of the tender based upon or arising out of any alleged misunderstanding or misconceptions or mistake or for any reason will be entertained.

In exceptional circumstances, prior to expiry of the original time limit, the Tender Inviting Officer may request the bidders to extend the period of validity for a specified additional period. Such request to the Tenderers shall be made in writing. A Tenderer may refuse the request without forfeiting his E.M.D. A Tenderer agreeing to the request will not be permitted to modify his Tender, but will be required to extend the validity of his quotation and E.M.D. for a period of the extension.

21. TOTAL SECURITY DEPOSIT : shall comprise of:

Earnest Money deposit Initial Security deposit

The intending tenderer shall deposit with Asst.General Manager, Premises & Es-tate,Fourth floor,Local Head Office Building, State Bank of In-dia,Thiruvananthapuram by Demand Draft/BG a sum of 1% of ECV as the Earnest Money Deposit, as a guarantee of good faith, which amount shall be forfeited as liqui-dated damages, in the event of any evasive/direct refusal or delay in starting the work and or signing the contract. The deposit of the unsuccessful tenderers will be returned, without interest, immediately after a decision is taken regarding the award of the contract. The Earnest money of the successful tenderer will be adjusted towards Security Deposit. A tender not accompanied by Earnest money deposit will not be considered. No conces-sion will be made to Public sector companies from payment of earnest money deposit.

21.1 The successful tenderer will have to pay further sum equivalent to 2% of his contract

value, less EMD already paid, as Initial Security Deposit (ISD) by means of a D.D./Banker’s cheque in favour of Asst. General Manager, Premises & Estate, Fourth floor Floor, Local Head Office, State Bank Of India, Thiruvananthapuram within 14 days from the date of issue of work order to commence work. The EMD and Security de-posit thus paid shall be held by the State Bank of India (Employer) as Security deposit, for due execution and fulfillment of the contract, till the completion of the work and defect liability period in all respects and shall not bear any interest.

22. Within 15 days of the receipt of intimation from the Bank of the acceptance of his/their

tender, the successful tenderer shall be bound to sign an agreement, on a stamp paper in accordance with the Draft Agreement and conditions of contract attached herewith, but the work order or the written acceptance of a tender by the Employer will constitute a binding agreement between the Employer and the person tendering whether such formal contract is or not signed by the contractor. All compensation or other sums of money payable by the contractors to the clients, under the terms of this contract, may be deducted from the Security Deposit or from any sum that may be or may become due to the contractor on any account whatsoever, and in the event of the Security deposit being reduced by reasons of any such deductions, the con-tractor shall within 15 days of being asked to do so make good in cash or cheque, any sum which have been deducted from his security deposit.

23. The contractor shall arrange for the procurement and delivery of all the materials at site

as required and directed, and store them in their godown at the site of construction, and also bear all the expenses incurred in connection therewith, including payment of taxes, octroi, storage, watch and ward etc and the necessary permits, approvals and authoriza-tion.

24. Rates Quoted : The rates quoted by the Contractor shall include all eventualities, such as

heavy rain, sudden floods, accidents, fire, riots etc., which may cause damage to the ex-ecuted work or which may totally wash out the work. Until the completion certificate is is-


sued to the Contractors, neither the Architect nor the clients will be responsible for such damage or wash out of the construction work. The rates quoted shall be firm and the contract shall be including all Taxes & Duties and Service tax. The total value includes Design, Engineering, Manufacture, Testing, Supply, Packing and Transportation, Unloading, Handling and Storage at Site, Erection / Installa-tions, Commissioning and carrying out performance and guarantee test at site for all the equipment of the Passenger Lift. The rates should be inclusive of minor civil works re-quired for erection of passenger lift.

25. Time of Completion: Time is the essence of the contract. The work should be completed within 4 months, from the date of commencement. The date of commencement shall be the date of issue of work order.

26. If the contractor fails to complete the work by the Scheduled date of completion or within any sanctioned extended time, he will have to pay liquidated damages at the rate of 0.5% of contract amount for each week of delay the work remains incomplete beyond the completion (Original/extended date), subject to maximum of 5% of the contract val-ue (without extra items).

27. State Bank of India, do not bind themselves to accept the lowest or any tender and reserve to themselves the right to accept or reject any or all tenders, either in whole or in part, without assigning any reason whatsoever for doing so. In the event of any dispute regarding any of the tender conditions, the decision of the SBI authorities shall be final

28. No employee of the bank is allowed to work as a contractor for a period of two years of

his retirement from bank service, without the previous permission of the bank. This con-tract is liable to be canceled, if either the contractor or any of his employees is found at any time to be such a person who had not obtained the permission of the bank as afore-said before submission of the tender or engagement in the contractor’s service.

29. Retention Money and Release of security deposit:

(a) 50% of the total Retention money will be released along with the final certificate of

payments.

(b) Balance 50% of Retention money will be released after completion of the Defect Liability / Warranty period of 12 months.

30 The earnest money deposited by the successful tenderer will not carry any interest and it

will be dealt with as provided in the conditions stipulated in the tender. The E.M.D. given in the form of Bank Guarantee on a Nationalized / Scheduled Bank except from State Bank of India, shall be valid for the duration of contract period plus defect liability period of Twelve Months and in case any valid extension of contract period is granted, the va-lidity of BG shall also be extended for the corresponding period. The Bank Guarantee on Nationalized / Scheduled Bank furnished by the tenderer towards additional security amount shall be valid till the work is completed in all respects.

31 Signing of Tenders: If the tender is made by an individual, it shall be signed with his full name and his address shall be given. If it is made by a firm, it shall be signed with the partnership name by a member of the firm, who shall also sign his own name, and the name and address of each member of the firm shall be given, if the tender is made by a Employer (SBI) it shall be signed by a duly authorized officer who shall produce with his tender satisfactory evidence of his authorization. Such tendering Employer (SBI) may be


required before the contract is executed, to furnish evidence of its corporate existence. Tenders signed on behalf of G.P.A. holder will be rejected. a. The Tender shall contain no alterations or additions, except those to comply with instruc-

tions issued by the Tender Inviting Officer, or as necessary to correct errors made by the Tenderer, in which case all such corrections shall be initialed by the person signing the Tender.

b. No alteration which is made by the Tenderer in the contract form, the conditions of the

contract, the drawings, specifications or statements / formats or quantities accompanying the same will be recognized; and, if any such alterations are made the tender will be void and disqualified.

32. Late Tenders:- Tenders will not be received after the last date / time prescribed in NIT / Tender Document. 33. TENDER OPENING AND EVALUATION: 33.1 The tenderers or their authorized representatives can be present at the time of opening of

the tenders. Either the tenderer himself or one of his representative with proper authoriza-tion only will be allowed at the time of tender opening. If any of the tenderer is not pre-sent at the time of opening of tenders, the tender opening authority will, on opening the tender of the absentee tenderer, reads out and record the deficiencies if any, which shall be binding on the tenderer.

33.2 The technical bid containing qualification requirements as per the Annexures and state-

ment will be evaluated by the tender opening authority and the minutes are recorded which will be signed by the tender opening authority as well as tenderers or their author-ized representatives present.

33.3 If the technical bid of a tenderer is not satisfying any of the technical specification it will be

Rejected by the Assistant General Manager, Premises & Estate, Fourth Floor, Local Head Office, State Bank Of India, Thiruvananthapuram.

33.3.1 If any alteration is made by the tenderer in the tender documents, the conditions of the contract, the drawings, specifications or statements / formats or quantities the tender will be rejected.

34 Price Bidding through reverse auction: The qualified tenderers in technical Bids shall be permitted to participate in the reverse auction process conducted through banks approved agen-cy M/s E-procurement Technologies Ltd. Bank’s decision is final in the qualification of Technical competency of tenderer’s((abcprocure,B-705, Wall Street - II, Opp. Orient Club, Nr. Gujarat Col-lege, Ahmedabad - 380 006,Gujarat State, India. 35 AWARD OF CONTRACT: When a tender is accepted the concerned tenderer shall attend the office of the Assistant General Manager, Premises & Estate, Fourth Floor, Local Head Office, State Bank of India, Thiruvananthapuram on the date fixed upon the receipt of Letter of acceptance. Upon intimation being given by the Assistant General Manager, Premises & Estate, LHO, SBI, Thiruvananthapuram through M/s Pithavadian and partners regarding the acceptance of his tender, the tenderers shall make payment of the E.M.D., and additional securi-ty deposit wherever needed by way of Demand Draft or unconditional and irrevocable Bank Guarantee obtained from a Nationalized / Scheduled Bank with a validity period of duration of Contract period plus defects liability period of 12 months and sign an agreement in the form prescribed by the department/Employer (SBI) for the due fulfillment of the contract. Failure to at-tend the Assistant General Manager’s office on the date fixed, in the written intimation, to enter into the required agreement shall entail forfeiture of the Earnest Money deposited. The written agreement to be entered into between the contractor and the Employer (SBI) shall be the foun-


dation of the rights and obligations of both the parties and the contract shall not be deemed to be complete until the agreement has first been signed by the contractor and then by the proper of-ficer authorized to enter into contract on behalf of the Employer (SBI). 33.4 The successful tenderer has to sign an agreement within a period of 15 days from the

date of receipt of communication of acceptance of his tender. On failure to do so his ten-der will be canceled duly forfeiting the E.M.D., paid by him without issuing any further no-tice and action will be initiated for black listing the tenderer.

34 Lift vendor has to assist SBI in obtaining license from Kerala State Electrical Inspectorate for the lifts. All the statutory charges required for obtaining the license will be reimbursed upon the submission of original receipts.

1) Agreement No: ___________________________ 2) Total No. of pages in the Agreement: Pages 3) Total No. of items in Agreement : 3 items

Bid Document - Pgs. 35. The cost of the lift should be in two parts,

Sl no.1 Supply, Erection, Testing and Commissioning of lift

Sl no.2 Annual Maintenance cost for the first five years separately.

The vendor must obtain approval and energisation sanction for the lift from Electrical Inspec-

torate

Note: All the vendors must quote their rates for the above work after inspection of the site. No further price variation/ deviation will be entertained later. Price quoted must include the Cost of minor civil works required for the Supply, erection & commissioning of the Lift in the existing lift well. Price quoted should be inclusive of all taxes, GST, duties, loading, transportation and unloading charges, AMC etc. The Vendor must quote for AMC charges for the new lift per year and GST is payable extra as per prevailing rates at the time. No revision of AMC will be done subsequently as AMC is considered for arriving at the L1 tender. The L1 contractor will be finalized upon the rates quoted against the Sl no 1 and Sl no2. All liasioning work with all government departments like electrical inspectorate / Safety / Lift Inspector, other government department is included in the scope of this work. The work also includes necessary Scaffolding arrangement, minor civil works etc. All statuto-ry charges for obtaining the Lift license from Kerala State Electrical Inspectorate shall be reimbursed upon the submission of Original receipts of payments. Minor civil works includes cutting of granite to fix the doors/call buttons/fireman’s switch, cutting of floor slab in machine room for the rope, its plastering and finishing etc. Date:

Signature with seal Station


Procedure of Reverse Auctioning:-

1. Reverse Auction shall be through English Reverse Auction (no ties).

2. For the proposed reverse auction, technically and commercially short-listed bidders

from the Technical bids submitted shall only be eligible to participate in the auction.

SBI will engage the services to our service provider (e-Procurement Technologies Ltd. (abcpro-

cure)

a. who will provide all necessary training and assistance before commencement of on line

bidding through Internet.

b. SBI will inform the vendor in writing in case of reverse auction, the details of service

provider to enable them to contact and get trained.

c. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be

communicated through service provider for compliance.

d. Vendors have to email the compliance form in the prescribed format (provided by service

provider) before start of Reverse auction. Without this the vendor will not be eligible to

participate in the event.

e. Reverse auction will be conducted on schedule date & time.

f. At the end of reverse auction event, the lowest bidder value will be known on the network.

g. The lowest bidder has to email the duly signed filled-in prescribed format as provided by

SBI through service provider within 1 hour of auction without fail which is Annexure III

(Price Confirmation Letter) and Annexure I (Price break up ) within 24 hours after

completion of reverse Auction.

h. In case SBI decides not to go for Reverse auction procedure for this tender enquiry, the

price bids and price impacts, if any already submitted and available with SBI shall be

opened as per SBI standard practice.

i. The reverse auction will be treated as closed only when the bidding process gets closed in

all respects for the item listed in the tender.


CONTACT INFORMATION

e-Procurement Technologies Ltd STATE BANK OF INDIA

e-Procurement Technologies Ltd.,

Address: B- 704/705, Wall Street – II, Opp. Orient Club,

Ellisbridge, Ahmedabad – 380006, India

Contact: [email protected] |

Phone: +91-79-40270 579 | 580 | 590

Asst. General Manager ,

Premises & estate Department,4TH Floor,

Head Office, State Bank of India.

Poojappura,

Thiruvananthapuram-695012

Office Tel. No.: 0471-2192407; 2192406

Fax: 0471-2352087

Email: [email protected]

Finalization for the Supply, Installation and commissioning of two numbers of 10 Machine room Passenger Lifts at Calicut new building.

SBI shall finalize the procurement of the item against this Tender through reverse auction

mode. SBI has made arrangement with M/s. E-Procurement Technologies Ltd. (abcpro-

cure) who shall be SBI’s authorized service provider for the same. Please go through the

guidelines given below and give your acceptance to the same.

Computerized Reverse auction shall be conducted by SBI, on pre-specified date, while the

vendors shall be quoting from their own offices/ place of their choice. Internet

connectivity and other paraphernalia requirements shall have to be ensured by vendors

themselves. In the event of failure of their Internet connectivity, (due to any reason

whatsoever it may be) it is the bidder’s responsibility / decision to send email

communication, immediately to M/s. E-PROCUREMENT TECHNOLOGIES LTD.

(ABCPROCURE). Furnishing the price, the bidder wants to bid online, with a request to

M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). to upload the

emailed price on line so that the service provider will up load that price on line on behalf

of the Bidder. It shall be noted clearly that the concerned bidder communicating this price

to service provider has to solely ensure that the email message is received by M/S. E-

PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). in a readable / legible

mailto:[email protected]


form and also the Bidder should simultaneously check up with M/S. E-PROCUREMENT

TECHNOLOGIES LTD. (ABCPROCURE) over phone about the clear receipt of the price

emailed. It shall also be clearly understood that the bidder shall be at liberty to send such

email communications of prices to be up loaded by M/S. E-PROCUREMENT

TECHNOLOGIES LTD. (ABCPROCURE) only before the closure of Bid time and under

no circumstances it shall be allowed beyond the closure of bid time. Such bidders have to

ensure that the service provider is given a reasonable required time by the bidders, to

upload such emailed prices online and if such required time is not available at the disposal

of M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). at the time of

receipt of the email message from the bidders, M/S. E-PROCUREMENT

TECHNOLOGIES LTD. (ABCPROCURE)will not be uploading the prices. It is to be

noted that either SBI or M/S. E-PROCUREMENT TECHNOLOGIES LTD.

(ABCPROCURE) are not responsible for these unforeseen circumstances. In order to

ward-off such contingent situation, bidders are requested to make all the necessary

arrangements / alternatives whatever required so that they are able to circumvent such

situation and still be able to participate in the reverse auction successfully. However, the

vendors are requested to not to wait till the last moment to quote their bids to avoid any

such complex situations.

Please note that the start price of an item in online reverse auction is open to all the partic-

ipating technically short-listed bidders. Any bidder can start bidding, in the online reverse

auction, from the start price itself or lower. Please note that the first online bid that comes

in the system during the online reverse auction can be equal to the auction's start Price, or

lesser than the auction's start price by one decrement, or lesser than the auction's start price

by multiples of decrement. The subsequent bid that comes in to outbid the L1 rate will

have to be lesser than the L1 rate by one decrement value or in multiples of the decrement

value.

M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) shall arrange to

train your nominated person(s), without any cost to you. They shall also explain you, all

the Rules related to the Reverse Auction/ Business Rules Document to be adopted along

with bid manual. You are required to give your compliance on it before start of bid pro-

cess.

BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be

conducted in Indian Rupees (INR). Bidder has to quote Price for the given item as mention in

the tender document on Lumpsum basis (Note:-Prices quoted should be inclusive of all Cen-

tral / State Government taxes, cost of incidental services such as transportation, insurance etc

along with supply &. )

Starting Bid/Bid Decrement: The opening price of the RA and the bid decrement value

shall be available to the bidders on their bidding screen.

BID PRICE: Bidder has to quote Price for the given item on Lumpsum (“ Prices quoted

should be inclusive of all Central / State Government taxes etc and also cost of incidental

services such as transportation, insurance, loading ,unloading, Supply, Installation ,testing

and commissioning cost etc.” )


The technical & commercial terms are as per SBI Tender for the Reverse Auction for the

Supply, Installation and Commissioning of two numbers of 10 Passenger Machine Room

Lifts at Calicut new building

1. VALIDITY OF BIDS: The Bid price shall be firm for a period specified in the tender docu-

ment and shall not be subjected to any change whatsoever.

2. At the end of the reverse auction, bidder has to provide a detail break up for his lowest offer

within 24 hour of closing of auction (Annexure I) and Price confirmation letter within 1 hour of

closing of auction (Annexure III)

Terms & Conditions of Reverse Auction

LOG IN NAME & PASSWORD: Each Bidder is assigned a Unique User Name & Password by

M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). The Bidders are request-

ed to change the Password after the receipt of initial Password from M/S. E-PROCUREMENT

TECHNOLOGIES LTD. (ABCPROCURE). All bids made from the Login ID given to the bidder

will be deemed to have been made by the bidder.

BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to execute the

work. Bids once made by the bidder cannot be cancelled. The bidder is bound to execute the work

the as mentioned above at the price that they bid. Should any bidder back out and not make the

supplies at per the rates quoted, SBI and / or M/S. E-PROCUREMENT TECHNOLOGIES LTD.

(ABCPROCURE) shall take action as appropriate.

LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the lowest bid

will be considered as the bidder’s final offer to execute the work.

AUCTION TYPE: English Reverse Auction. ( No Ties )

DURATION OF AUCTION: The auction will be of 1 hour duration. In case there is any

acceptable bid quoted by any bidder within 5 minutes of closing of the auction, the auction will be

extended for another 5 minutes from the time that Bid comes in. However, vendors are advised

not to wait till the last minute or last few seconds to enter their bid during the auto-extension

period to avoid complications related with internet connectivity, network problems, system crash

down, power failure, etc. (THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE IN

SCHEDULE, THE SAME SHALL BE COMMUNICATED TO YOU).

BID DECREMENT: The minimum Bid decrement shall be available to the Bidders at the start

of the auction. The bidder can view the same by clicking on the Item details at the start of the

auction. The bidder can bid lower than the Lowest Bid in the auction by a decrement, multiple of

the minimum Bid decrement or at least of minimum bid decrement plus multiples of Bid

Decrement. Also, please note that the start price of an item in online reverse auction is open to all

the participating bidders. Any bidder can start bidding, in the online reverse auction, from the start

price itself. Also, please note that the first online bid that comes in the system during the online

reverse auction can be equal to the auction's start price, or lesser than the auction's start price by

one decrement, or lesser than the auction's start price by multiples of decrement. The second

online bid and onwards will have to be lesser than the L1 rate by one decrement value, or lesser

than the L1 rate by multiples of the decrement value.

VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his screen along

with the necessary fields during English Reverse – No ties Auction:


1) Leading Bid in the Auction

1) Bid Placed by him

1) Rank of the respective bidder

1) Start Price & Bid Decrement Value

AUCTION WINNER: At the end of the Reverse Auction, SBI will evaluate all the bids

submitted and will decide upon the winner.

OTHER TERMS & CONDITIONS:

a) The Bidder shall not involve himself or any of his representatives in Price

manipulation of any kind directly or indirectly by communicating with other suppliers /

bidders.

a) The Bidder shall not divulge either his Bids or any other exclusive details of SBI to any

other party.

a) SBI’s decision on award of Contract shall be final and binding on all the Bidders.

a) SBI along with M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE).

can decide to extend, reschedule or cancel any Auction. Any changes made by SBI and

/ or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE)., after the

first posting will have to be accepted if the Bidder continues to access the site after that

time.

a) M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). shall not have

any liability to Bidders for any interruption or delay in access to the site irrespective of

the cause.

a) M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). is not

responsible for any damages, including damages that result from, but are not limited to

negligence. M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) will

not be held responsible for consequential damages, including but not limited to systems

problems, inability to use the system, loss of electronic information etc.

Important Note:- All the Bidders are required to submit the scan copy of Process Compliance Statement (An-

nexure- II) duly signed to M/s e-procurement technologies pvt ltd on their letter head.

All the bidders are requested to ensure that they have a valid Digital certificate well in

advance to participate in the online event. Under no circumstances will the bidders be al-

lowed to participate in the online event without Digital Certificate.

After the completion of the Auction event, L-1 Bidders have to submit the Price Confirmation

Letter (Annexure III) within 1 Hour immediately to M/s e-procurement technologies pvt ltd

/SBI for further proceedings on their letter head.


ARTICLES OF AGREEMENT

ARTICLES OF AGREEMENT made the ______________ day of __________ 2018 between ________________________________________________________________ _______________________________________________________________________ of _____________________________________________________________________ _______________________________________________________________________ (Hereinafter called the “Employer”) of the one part and ___________________________ of ________________________________________ (hereinafter called “The Contractor”) of the other part, where as the Employer is desirous of getting the work of “______________________________________________________________________” exe-cuted and has caused drawings, conditions of contract, specifications and schedule of quantities etc.,. AND WHERE AS the conditions of contract, specifications and schedule of quantities etc., have been signed by or on behalf of the parties hereto. AND WHEREAS THE CONTRACTOR has agreed to execute upon and subject to the conditions set forth in the Schedule hereto (hereinafter referred to as “Said Conditions”) the works shown upon the said drawings and described in the same specifications and included in the said sched-ule of quantities for such sum as may be ascertained to be payable in terms of the Bills of Quan-tities, and which sum is estimated to be Rs. ____________ (Ru-pees____________________________________________________ (hereinafter referred to as “Said Contract Amount”). NOW IT IS HEREBY AGREED AS FOLLOWS: 1. In consideration of the said sum to be paid at the times and in the manner set forth in the

said conditions, the contractor shall upon and subject to the said conditions, execute and complete the work shown in the said drawings and described in the said specifications.

2. The Employer shall pay the contractor the said sum or such sums as shall become paya-

ble hereunder at the times and in the manner specified in the said conditions. 3. Tender documents containing work order Notice to the Contractor, Conditions of Con-

tract, Appendix thereto, Special Conditions of Contract, Specifications and Schedule of Quantities with the rates entered therein, shall be read and studied as forming part of this agreement and the parties hereto shall respectively abide by and submit themselves to the conditions and stipulations and perform the agreement on their part respectively in such conditions contained.

4. The contract is neither a fixed lumpsum contract or a piece work contract, but is a con-

tract to carry out work in respect of the entire works to be paid for according to actual measured quantities, including variations from BOQ at the rates contained in the Sched-ule of rates and Probable bill of quantities or as provided in the said conditions.

5. The Employer reserves to himself the right of altering the drawings and natures of the

work, of adding/substitution to or omitting any items of work or having portions of the same carried out through alternate agencies without prejudice to this contract.

6. Time shall be considered a the essence of this agreement and the contractor hereby

agrees to commence the work soon after the site is handed over to him but within 15 days reckoned from the date of issue of work order to execute the work, as provided for


in the said conditions and complete the entire work in 4 months subject to nevertheless to the provisions for extension of time.

7. This agreement and contract shall be deemed to have been made in Thiruvananthapu-

ram and any questions or dispute rising out of or in any way connected with this Agree-ment and Contract shall be deemed to have arisen in Thiruvananthapuram and only the courts in Thiruvananthapuram shall have jurisdiction to determine the same. The limita-tion period will be 90 days from the date of dispute having arisen.

AS WITNESS our hand this _____________ day of ____________ 2018. Signed by the said in the presence of : WITNESS : SIGNATURE NAME : ADDRESS : EMPLOYER WITNESS : SIGNATURE NAME :


INDEMNITY BOND

(To be executed by the contractor while entering into agreement)

Name of work: -

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF TWO NUMBERS OF

10 PASSENGERS LIFT FOR A NEW BUILDING AT CALICUT

.

I/We …………….... Resident of ……………………………………………… do hereby bind

myself to pay all the claims may come (a) under Workmen’s Compensation Act. 1933

with any statutory modification thereof and rules there under or otherwise for or in respect

of any damage or compensation payable in connection with any accident or injury sus-

tained (b) under Minimum wages Act 1948 (c) under payment of wages Act.1936 (d) un-

der the Contractor labour (Regulation and Abolition) Act. 1970 by workmen engaged for

the performance of the business relating to the above contract.

Failing such payment of claims of workmen engaged in the above work, I/We abide in ac-

cepting for the recovery of such claims, effected from any of my assets with the depart-

ments.

Contractor


UNDERTAKING OF TENDERER

Date: ………………

To Sir, I / We do hereby tender and if this tender be accepted, under take to execute the work of SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF TWO NOS OF NUMBERS OF 10 PASSENGERS LIFT FOR A NEW BUILDING AT CALICUT As shown in the drawings and described in the specifications available and also deposited in the office of the Assistant General Manager, Premises & Estate, Fourth floor , Local Head Of-fice, State Bank of India, Thiruvanathapuram with such variations by way of alterations or additions to, and omissions from the said works and method of payment as provided for in the “conditions of the contract” for the sum of Rupees as quoted in the tender or such other sum as may be arrived under the clause of the standard preliminary specifications relating to “Payment on lump-sum basis or by final measurement at unit rates” I / We have also quoted percentage excess or less on ECV in Schedule ‘A” Part-I annexed

(in words and figures) for which I/We agree to execute the work when the lumpsum payment under the terms of the agreement is varied by payment on measurement quantities.

I / We have quoted Percentage excess or less on ECV in Schedule ‘A’ Part-I both in words

and figures. In case of any discrepancy between the Percentage excess or less on ECV in words and figures, the rates quoted words only shall prevail.

I/We agree to keep the offer in this tender valid a period of Six month(s) mentioned in the

tender notice and not to modify the whole or any part of it for any reason within above period. If the tender is withdrawn by me/us for any reasons whatsoever, the earnest money paid by me/us will be forfeited to SBI.

I / We hereby distinctly and expressly, declare and acknowledge that, before the submission

of my/our tender I/We have carefully followed the instructions in the tender notice and have read the relevant BIS / Equivalent standards specification of lifts and that I/We have made such examination of the contract documents and the plans, specifications and quantities and of the location where the said work is to be done, and such investigation of the work required to be done, and in regard to the material required to be furnished as to enable me/us to thor-oughly understand the intention of same and the requirements, covenants, agreements, stip-ulations and restrictions contained in the contract, and in the said plans and specifications and distinctly agree that I/We will not hereafter make any claim or demand upon the SBI. based upon or arising out of any alleged misunderstanding or misconception / or mistake on my/or our part of the said requirement, covenants, agreements, stipulations, restrictions and conditions.

I / We enclosed to my/ our application for tender schedule a crossed demand draft

(No…………….……….dated…..…………….) for Rs…….…………………………… (Ru-pees………………………………………………………. only) as earnest money not to bear any interest.


I / We shall not assign the contract or sublet any portion of the same. In case if it becomes necessary such subletting with the permission of the Assistant General Manager shall be limited to (1) Labour Contract, (2) Material contract, (3) Transport contract and (4) Engaging specialists for special item of work.

If MY/OUR tender is not accepted the sum shall be returned to me/us on application when

intimation is sent to me/us of rejection or at the expiration of three months from last date of receipt of this tender, whichever is earlier. If my/our tender is accepted the earnest money shall be retained by the SBI. as security for the due fulfillment of this contract. If upon written intimation to me/us by the Assistant General Manager, Premises & Estate, Fourth Floor, Local Head Office, State Bank of India, Thiruvananthapuram I/We fail to attend the said office on the data herein fixed or if upon intimation being given to me/us by the Assistant General Manager or acceptance of my/our tender, and if I / We fail to make the additional security deposit or to enter into the required agreement as defined, then I/We agree the for-feiture of the earnest money. Any notice required to be served on me/us here under shall be sufficiently served on me/us if delivered to me/us here under shall be sufficiently served on me/us if delivered to me/us here under shall be sufficiently served on me/us if delivered to me/us personally or forwarded to me/us by post to (registered or ordinary) or left at my/our address given herein. Such notice shall if sent by post be deemed to have been served on me/us at the time when in due course of post it would be delivered at the address to which it is sent.

Address: ______________________________

______________________________

______________________________

I AM/WE ARE professionally qualified and we will employ the technical staff for the work and will see that they are always at site during working hours, personally checking all items of works and pay extra attention to such works as required special attention

/ We fully understand that the written agreement to be entered into between me/us and SBI.

shall be the foundation of the rights of the both the parties and the contract shall not be deemed to be complete until the agreement has first been signed by me/us and then by the proper officer authorized to enter into contract on behalf of Employer (SBI).

TENDERERS / CONTRACTOR’S CERTIFICATE

1) I / We hereby declare that I/We have perused in detail and examined closely the Specifica-

tions, all clauses of the preliminary specifications with all amendments and have either exam-ined all the standards specifications or will examine all the standard specifications for items for which I/We tender, before I/We submit such tender and agree to be bound and comply with all such specifications for this agreement which I/We execute in the SBI.

2) I / We certify that I/We have inspected the site of the work before quoting my percentage ex-

cess or less on ECV. I/We have satisfied about the quality, availability and transport facilities for all the materials.

3) I / We am/are prepared to furnish detailed data in support of all my quoted rates, if and when called upon to do so without any reservations.

4) I / We hereby declare that I / We will not claim any price escalation.


5) I / We hereby declare that I am / We are accepting for the defect liability period as 12 months.

6) a) I / We declare that I/We will deliver the required lift materials and I/We shall ensure

smooth and un-interrupted execution of the work to meet up the Targets.

b) I / We declare that I / We shall not claim any extra amount towards any material used for the work other than the quoted works for respective schedule ‘A’ items.

7) I / We declare that I/We will execute the work as per the mile stone programme, and if I / We

fail to complete the work as per the mile stone programme I abide by the condition to recover liquidated damages as per the tender conditions.

8) I / We declare that I/ We will abide for settlement of disputes as per the tender conditions.


DECLARATION OF THE TENDERER 1) I / We here by declare that I/ We have not been black listed/debarred/ suspended in any

department / Employer (SBI) of State/ Central Government due to any reasons. 2) I / We have not been demoted to the next lower category for not filing the tenders after

buying the tender schedules in a whole year and my/our registration has not been can-celed for a similar default in two consecutive years.

3) I / We agree to disqualify me/us for any wrong declaration in respect of the above and to

summarily reject my/ our tender. 4) I / We ………………………………………………………………. have gone through careful-

ly all the Tender conditions and solemnly declare that I / we will abide by any penal ac-tion such as disqualification or black listing or determination of contract or any other ac-tion deemed fit taken by the Assistant General Manager, Premises & Estate, Fourth Floor, State Bank Of India ,Local Head Office, Thiruvanathapuram against us, if it is found that the statements, documents, certificates produced by us are false / fabricated.

Address of the Tenderer: Phone No.: Fax No.:

Signature of the tenderer.

Note: If the tender is made by an individual, it shall be signed with his full name and his address shall be given. If it is made by a firm, it shall be signed with the co-partnership name by a member of the firm, who shall also sign his own name, and the name and address of each member of the firm shall be given, if the tender is made by a Employer (SBI) it shall be signed by a duly authorised officer who shall produce with his tender satisfactory evi-dence of his authorisation. Such tendering Employer (SBI) may be required before the contract is executed, to furnish evidence of its corporate existence. Tenders signed on behalf of G.P.A. holder will be rejected


CONDITIONS OF CONTRACT

APPENDIX TO GENERAL CONDITIONS OF CONTRACT

1) Earnest Money Deposit

(EMD)

: Rs. 40,000 /-

2) Initial Security Deposit (ISD) : 2% of contract value (including EMD)

3) Period of completion : 4 months

4) Defects Liability Period : 12 months from the date of commissioning and

handing over of lift to SBI

5) Agreed Liquidated Damages : ½ % of contract amount for every week of delay sub-

ject to maximum of 5% of contract value

6) Mode of Payment : Stage wise payment as per the Agreement

70% of the value of all lift materials delivered at site after inspection by the Architect / Engineer

20% after completion of Erection and inspection by the Architect / Engineer

: 10% after successful, Trial runs, commissioning handing over & Training the SBI staff etc. after final verification by the Architect / Engineer

7) Retention money and release of security deposit

a. Retention money from each bill

- 10 % of gross value of each bill. The OEM or Lift ven-dor upon the submission of BG for an amount equiva-lent to 10% of running bill in advance subjected to maximum 5% of the contract value including EMD and ISD for security deposit further deductions will not be carried out for the same from the running bills.

b. Total retention money in-cluding ISD

- 5% of contract value

c. Release of Retention Mon-ey

- 50% of the total Retention Money shall be released along with final certificate of payment, but only after removing all his materials, equipment, labour, huts/force, temporary sheds / stores, all his installa-tions, machinery etc., from the site. Balance pay-ment to be released on submission of Bank Guaran-tee on any Scheduled Bank, Other than SBI, and its associated banks in the prescribed manner and valid till the completion of defects liability period of 12 months.


8 Fee for tender documents nil

9 Minimum value of interim

bills

Not less than Rs.10,00,000/-

10 Insurance to be undertaken

by the contractor at his cost

125% of Contract Value (Erection all risk policy - EAR)

1. INTERPRETATIONS:

In constructing these conditions and the specifications, schedule of quantities and con-tract agreement, the following words shall have the meaning herein assigned to them ex-cept where the subject or context otherwise required:

a. “Employer” shall mean Assistant General Manager, Premises & Estate, Fourth Floor, Local Head Office, State Bank of India, Thiruvanathapuram-12 and shall include his/their heirs, legal representatives, assignees and successors.

b. “Contractor” shall mean ________________________________________

____________________________________________________________ and shall include his/their heirs, legal representatives, assignees and successors.

c. “Banks Engineer” shall mean any Engineer who is employed by State Bank of

India or any other Engineer appointed from time to time by the Employer, and cer-tified in writing to the Architect and the contractor, to act as Engineer for the pur-pose of the Contract in place of the said engineer.

d. Engineer – in – Charge means a Qualified Engineer working at the above work site on behalf of the Architect with the approval of SBI authorities.

e. “Employer’s Representative” shall mean Project Management Consultants em-

ployed by the Bank/any assistant of the Engineer or any site engineer/ PMC ap-pointed from time to time by the employer to perform the duties set forth in clause 15 hereof whose authority shall be notified in writing to the Architect and Contrac-tor by the EMPLOYER.

f. “Architects shall mean M/s Pithavadian partners, Kotturpuram, Chennai.

g. “Works” shall mean the works to be executed in accordance with contract specifi-cations, quantities etc.

h. “Contract” shall mean the Articles of Agreement, the General Conditions, Special Conditions, the Appendix, the Schedule of Quantities, Specifications and draw-ings, work order etc., attached hereto and duly signed.

i. “Contract Price” shall mean the sum named in the Tender, subject to such amount additions thereto or deductions there from as may be made under the provisions, hereinafter contained.

j. “Site” shall mean the lands and other places as shown on the site plan, on which the works are to be, provided, by the Employer or Architect for the purpose of the Contract.


k. “Drawings” shall mean the drawings referred to in the contract etc., and any modifications of such drawings approved in writing by the Architect and the Bank and such other drawings as may from time to time be furnished or approved in writing by the Architect and Employer.

l. “Notice in Writing” or written notice shall mean a notice in writing, typed or print-

ed characters sent (unless delivered personally or otherwise provided to have been received) by registered post to the last known private or business address or registered office of the address and shall be deemed to have been received, when in the ordinary course of post, it would have been delivered.

m. “Act of Insolvency” shall mean any Act of Insolvency as defined by the Presiden-

cy Towns Insolvency Act, or the Provincial Insolvency Act or any act amending such original.

n. “Net Prices” if in arriving at the Contract Amount, the contractor has added to or

deducted from the total of the items of the Tender any sum, either as a percent-age or otherwise, then the net price of any items, in the tender, shall be the sum arrived at by adding to or deducting from the actual figure appearing in the Ten-der, as the price of that item, a similar percentage or proportionate sum. Provid-ed always that in determining the percentage or proportion of the sum so added or deducted by the contractor, the total amount of any Prime cost items and provi-sional sums of money shall be deducted from the total amount of the Tender. The expression “net rates” or “net prices” when used with reference to the contract or account shall be held to mean rates or prices so arrived at.

o. “Virtual Completion” shall mean that the building is in the opinion of the Architect

and Employer, sufficiently completed for occupation by the Employer, in relation to the scope of work of this contract.

p. Words importing persons include firms and corporations. Words importing the

singular only, also include the plural and vice versa, where the context requires.


CONDITIONS OF CONTRACT

GENERAL

1. Interpretation: 1.1 In interpreting these Conditions of Contract, singular also means plural, male also means

female and vice-versa. Headings have no significance. Works have their normal meaning under the language of the contract unless specifically defined. The Engineers-in-charge will provide instructions clarifying queries about the conditions of Contract.

The SBI Authorities/ Employer, shall mean Assistant General Manager, who will be dealing with the subject work.

1.2 The documents forming the Contract shall be interpreted in the following order of priority:

a) Agreement b) Letter of Acceptance, notice to proceed with the works c) Contractor’s Tender (Technical bid) d) Conditions of contract e) Specifications f) Drawings g) Bill of quantities (Price-bid) h) Any other document listed as forming part of the Contract.

2. Assistant General Manager’s Decisions: 2.1 Except where otherwise specifically stated, the Assistant General Manager or Archi-

tect / his nominee will decide the contractual matters between the SBI. and the Contrac-tor in the role representing the SBI.

3. Communications: 3.1 Communications between parties, which are referred to in the conditions, are effective

only when in writing. A notice shall be effective only when it is delivered (in terms of Indi-an Contract Act)

3.2 Sub-contracting/ Sub-letting works: The sub-contracting of works is prohibited .No part of the contract shall be sublet without permission of the Assistant General Manager or shall transfer be made by Power of Attorney authorizing others to receive payment on the contractor’s behalf. The Assistant General Manager, if necessary, limit permission to sublet the following items of work only.

i. Labour Contract ii. Material Contract iii. Transport Contract iv. Engaging specialists for special items of work as enjoined in CWPC.

3.3 Sub-contracting or sub-letting for special nature of works and permitted by the Employer

(SBI) does not alter the contractor’s obligations. 4. Personnel: The Contractor shall employ the required Technical Personnel or other

Personnel approved by the Engineer-in-charge, to carry out the functions stated in the contract. The Architect/Engineer-in-charge will approve any proposed replacement of Technical Personnel only if their qualifications, abilities, and relevant experience are sub-stantially equal to or better than those of the personnel listed in the approved Schedule.


The required technical personnel should be on full time and available at site whenever required by Architect/Engineer in Charge to take instructions.

4.1 The names, qualification and experience of the technical personnel to be employed by the

Contractor should be furnished in a statement enclosed separately. 4.2 The technical personnel will be available at the site exclusively for this work. They shall be

available at work site for supervision of all materials, works, quality control, and to take instructions of Engineer-in-charge whenever required by him.

4.3 If the Engineer-in-charge asks the Contractor to remove a person who is a member of

Contractor’s staff or his work force stating the reasons, the Contractor shall ensure that the person leaves the site forthwith and has no further connection with the work in the contract.

5. Contractor’s Risks: All risks of loss of or damage to physical property and of personnel

injury and death, which arise during and in consequence of the performance of the Con-tract, are the responsibility of the Contractor.

6. Insurance: The Contractor shall provide EAR Policy in the joint names of the State Bank

of India and the contractor, insurance cover from the Start Date to the end of the Defects Liability Period i.e., 12 months after virtual completion for the following events which are due to the Contractor’s risks for the amount of 125% of contract value.

a) loss of or damage to the Works, Plant and Materials; b) loss of or damage to the Equipment; c) loss of or damage of property in connection with the Contract; and d) Personal injury or death of persons employed for the work/ construction.

Policies and certificates of insurance shall be delivered by the Contractor to the Engineer-in-charge at the time of concluding Agreement. All such insurance shall provide for compensation to be payable to rectify the loss or damage incurred.

The contractor shall furnish insurance policy in force in accordance with proposal

furnished in the Tender and approved by the Department for concluding the agreement.

The contractor shall also pay regularly the subsequent insurance premium and

produce necessary receipt to the Engineer-in-Charge, well in advance.

In case of failure to act in the above said manner the department will pay the pre-mium and the same will be recovered from the Contractors payments.

Alterations to the terms of insurance shall not be made without the approval of the Architect/SBI.

8. Site Inspections: The contractor should inspect the site, lift shaft and lift pit etc and quote his percentage including cost and conveyance of all materials and machinery and all other charges etc.

9. Contractor to Construct the lift works: The Contractor shall construct and Commission the Work in accordance with the specifications and Drawings.

10. The works to be Completed by the Intended Completion Date: The Contractor may

commence execution of the Works on the Start Date and shall carry out the Works in accordance with the programme submitted by the Contractor, as updated with the approval of the SBI / architect Engineer-in-Charge, and complete the work by the Intend-ed Completion Date.


11. Safety: The Contractor shall be responsible for the safety of all activities on the Site and

provide necessary safety Belts and Safety Shoes and uniform for their Technicians & Workers.

12. Possession of the Site. The Department shall give possession of the site to the

Contractor .If possession of a part site is given, the Department will ensure that the part site so handed over is amenable to carry out the work at site by the Contractor.

13. Access to the Site: The Contractor shall provide the Engineer-in Charge and any per-son authorized by the Engineer-in-charge, access to the site and to any place where work in connection with the Contract is being carried out or is intended to be carried out.

14. Instructions: The Contractor shall carry out all instructions of the Architect / Engineer-in-

charge and comply with all the applicable local laws where the site is located. 15. Settlement of disputes: If any dispute of difference of any kind whatsoever arises

between the department and the Contractor in connection with, or arising out of the con-tract, whether during the progress of the works or after their completion and whether be-fore or after the termination, abandonment or breach of the Contract, it shall in the first place, be referred to and settled by the Assistant General Manager who shall, within a period of thirty days after being requested by the Contractor to do so, give written notice of his decision to the Contractor. Upon receipt of the written notice of the decision of the Assistant General Manager the Contractor shall promptly proceed without delay to comply with such notice of decision.

16. If the Assistant General Manager fails to give notice of his decision in writing within a

period of thirty days after being requested or if the Contractor is dissatisfied with the no-tice of the decision of the Assistant General Manager , the Contractor may within thirty days after receiving the notice of decision appeal to the Circle Development Officer, SBI, Local Head Office, Thiruvanathapuram who shall offer an opportunity to the contractor to be heard and to offer evidence in support of his appeal, the Employer (SBI) shall give no-tice of his decision within a period of thirty days after the Contractor has given the said evidence in support of his appeal, subject to arbitration, as hereinafter provided. Such decision of the Employer (SBI) in respect of every matter so referred shall be final and binding upon the Contractor and shall forthwith be given effect to by the Contractor, who shall proceed with the execution of the works with all due diligence whether he requires arbitration as hereinafter provided, or not. If the Employer (SBI) has given written notice of his decision to the Contractor and no claim to arbitration, has been communicated to him by the Contractor within a period of thirty days from receipt of such notice the said decision shall remain final and binding upon the Contractor. If the Employer (SBI) fail to give notice of its decision, as aforesaid within a period of thirty days after being requested as aforesaid, or if the Contractor be dissatisfied with any such decision, then and in any such case the contractor within thirty days after the expiration of the first named period of thirty days as the case may be, require that the matter or matters in dispute be referred to arbitration as detailed below:

16.1 SETTLEMENT OF CLAIMS 16.2 Claims shall mean all claims in that contract. 16.3. Except as otherwise provided in the contract, any disputes or differences arising out of or

relating to the contract shall be referred to adjudication as follows: i) The arbitration proceedings shall be conducted in accordance with the provision of

Indian Arbitration and Conciliation Act, 1996 or any statutory modification thereof.


ii) The arbitrator shall state reasons in passing the award.

iii) Settlement of claims above Rs.50,000/- in value:

For claims above Rs.50,000/- in value shall be settled by a Civil Court at Thiruvanan-thapuram having competent jurisdiction, by way of regular Civil suit and not by arbi-tration.

iv) A reference for adjudication under this clauses shall be made by the contractor

within six months from the date of intimating the contractor of the preparation of fi-nal bill or his having accepted payment whichever is earlier.

A. TIME FOR COMPLETION 17 Rate of Progress: Time is essence of the contract. The total period of time for comple tion of the whole of the work is 4 (four) Months from the date of entering with agreement

to proceed, including rainy season. The work should be programmed such as to achieve the mile-stones as in “Rate of progress statement” below/ enclosed.

17.1 The attention of the tenderer/contractor is directed to the contract requirement at the time

of beginning of the work, the rate of progress and the dates for the whole work and its several parts as per milestones. The rate of progress and proportionate value of work done from time to time shall be monitored as per the Mile stones.

After signing the agreement, the contractor shall forthwith begin the work, shall regularly and continuously proceed with them.

18. MILE STONES OF PROGRAMME:

DELIVERY SCHEDULE: The total work of Supplying, Errection & Commissioning of Lifts for the project has to be completed in a total period of 4 (Four) Months. Delivery and installation schedule of lifts/ elevators shall be as follows:

Milestone- 1 – 3 Weeks

Two copies of General Arrangement Drawings (GAD) shall be submitted by tenderer with-in Two weeks from the date of receipt of order.

Milestone- 2 - 4th to 9th Week Material shall be delivered from the date of handing over of the site as follows:

Delivery of materials at site - within 5 Weeks for lifts from the above date

Milestone- 3 - 10th -14th Week

Installation and commissioning of lifts shall be within Four weeks from the date of Sched-uled delivery of material at site as above. Milestone-4 - 14th -18th Week

Testing, trial runs and handover of lifts shall be within 2 weeks of installation as per Mile-stone-3.


Schedule of programme of handing over site to the Contractor: Site will be handed over to the contractor immediately after issuing the work order.

18.1 The contractor shall commence the works on site after the receipt by him of a written order to this effect from the Architect on behalf of Bank and shall proceed with the same with due expedition and without delay, except as may be expressly sanctioned or ordered by the Assistant General Manager or be wholly beyond the contractor’s control.

18.2 Subject to any requirement in the contract as to completion of any section of the works

before completion of the whole of the works shall be completed in accordance with provi-sions of clauses in the schedule within the time and stated in the contract calculated from the last day of the period named in the statement to the tender as that within which the works are to be commenced or such extended time as may be allowed.

18.3 Delays and extension of time:

No claim for compensation on account of delays or hindrances to the work from any cause whatever shall lie, except as hereafter defined. Reasonable extension of time will be allowed by the Employer (SBI), for unavoidable delays, such as may result from caus-es, which in the opinion of the Architect/Engineer-in-charge, and are undoubtedly beyond the control of the contractor. The Architect/Engineer-in-charge shall assess the period of delay or hindrance caused by any written instructions issued by him, at twenty five per cent in excess or the actual working period so lost. Whenever authorized alterations or additions made during the progress of the work are of such a nature in the opinion of the Architect/ Engineer-in-charge as to justify an extension of time in consequence thereof, such extension will be recommended in writing by the Ar-chitect or other competent authority when ordering such alterations or additions.

19 Programme:

19.1 The Contractor shall furnish a detailed program at the time of receiving the work order showing the sequence in which he proposed to carry out the work, weekly progress ex-pected to be achieved, also indicating date of procurement of materials and machinery. The schedule should be such that it is practicable to achieve completion of the whole work within the time limit fixed and in keeping with the Mile stone programme specified and shall obtain the approval of the Architect/Engineer-in-charge. Further rate of the pro-gress as in the program shall be kept up to date.

19.2 The Contractor shall give written notice to the Architect whenever planning or progress of

the works is likely to be delayed or disrupted unless any further drawings or order includ-ing a direction, instruction or approval is issued by the Architect/ Engineer-in-Charge with-in a reasonable time. The notice shall include details of the drawing or order required and of why and by when it is required and of any delay or disruption likely to be suffered if it is late.

20 Speed of Work:

20.1 The Contractor shall at all times maintain the progress of work to conform to the operative progress schedule approved by the Architect & Engineer-in-Charge. The Architect may at any time in writing direct the contractor to slow down any part or whole of the work for any reason (which shall not be questioned) whatsoever, and the contractor shall comply with such orders of the Engineer-in-Charge. The compliance of such orders shall not entitle the contractor to any claim of compensation. Such orders of the Engineer-in-Charge for slowing down the work will however be duly taken into account while granting extension of time if asked by the contractor for which no extra payment will be entertained.

20.2 Delays in Commencement or progress or neglect of work and forfeiture of earnest money,

Security deposit and withheld amounts:


If, at any time, the Architect shall be of the opinion that the Contractor is delaying Com-mencement of the work or violating any of the provisions of the Contractor is neglecting or delaying the progress of the work as defined by the tabular statement. “Rate of pro-gress” in the Articles of Agreement”, he shall so advise the Contractors in writing and at the same time demand compliance in accordance with conditions of Tender notice. If the Contractor neglects to comply with such demand within seven days after receipt of such notice, it shall then or at any time thereafter, be lawful for the Engineer-in-Charge to take suitable action.

21 Suspension of works by the Contractor:

21.1 If the Contractor shall suspend the works, or sublet the work without sanction of the Engi-neer-in-Charge, or in the opinion of the Architect/Engineer-in-Charge shall neglect or fail to proceed with due diligence in the performance of his part of the Contract as laid down in the Schedule rate of progress, or if he shall continue to default or repeat such default, suitable action will be taken as per the terms of the Agreement .

21.2 If the Contractor stops work for 28 days and the Stoppage has not been authorized by the

Engineer-in-Charge the Contract will be terminated. 21.3 If the Contractor has delayed the completion of works the Contract will be terminated. 22 Delays Ordered by the Engineer-in-Charge:

22.1 The Engineer-in-Charge may instruct the Contractor to delay the start or progress of any activity within the Work.

23 Early Warning:

23.1 The contractor is to warn the Architect/Engineer-in-Charge at the earliest opportunity of specific likely future events or circumstances that may adversely affect the Execution of Works.

23.2 The Contractor shall cooperate with the Architect in making and considering proposals for

how the effect of such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out any resulting instruction of the Engineer-in-Charge.

24 Site Meetings:

24.1 The Architect/Engineer-in-Charge may require the Contractor to attend a site meeting. The business of a site meeting shall be to review the programme for remaining work and to deal with matters raised in accordance with the early warning procedure.

C. QUALITY CONTROL

25 Identifying Defects:

25.1 The Architect shall check the Contractor’s work and notify the Contractor of any Defects that are found. Such checking shall not affect the Contractor’s responsibilities. The Ar-chitect/ Engineer-in-Charge may instruct the Contractor to verify the Defect and to uncov-er and test any work that the Engineer considers may be a Defect.

26 Tests:

26.1 If the Architect/ Engineer-in-Charge instructs the Contractor to carry out a test not speci-fied in the Specification to check whether any work has a Defect and the Contractor shall pay for the test and any samples.


27 Correction of Defects:

27.1 The Architect/Engineer-in-Charge shall give notice to the Contractor of any Defects be-fore the end of the Defects Liability Period, which begins on Completion. The defects lia-bility period shall be extended for as long as defects remain to be corrected by the Con-tractor.

27.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect with-

in the length of time specified by the Engineer-in-Charge’s notice.

D. COST CONTROL 28 Bill of Quantities:

28.1 The Bill Quantities shall contain items of work to be done by the Contractor. 28.2 The Contractor is paid for the quantity of the work done at the estimate rate in the Bill of

Quantities for each item plus or minus Tender percentage. 29 Changes in the Quantities:

29.1 The contractor is bound to execute all supplemental works that are found essential, inci-dental and inevitable during execution of main work.

30 Payment Certificates:

30.1 The Contractor shall submit to the Engineer-in-charge through M/s Pithavadian & Part-ners, bills for estimated value of the work completed less the cumulative amount certi-fied previously.

30.2 The Engineer-in-charge through M/s Pithavadian & Partners shall check the Contractor’s

monthly statement within one week. 30.3 The value of work executed shall comprise the value of the quantities of the items in the

Bill of Quantities completed. 31 Payments:

31.1 Payment for the work done by the contractor will be made for the finished work based on the bills submitted by the contractor and due verification of works completed checked by Architect / Bank’s Engineer.

31.2 The bills shall be submitted at various stages of the work done and also after work is

completed. The contractor shall be present at the time of verification of bills with regard to measurements, tests etc and accept them then and there so as to avoid disputes at a later stage. If the contractor is not available at the work spot at the time of recording measurements or checking bills, it shall be signed by the authorized agent of contractor based on which the contractor shall accept the same without any further dispute.

31.3 Payments and Certificates:

31.3.1 Payments shall be adjusted for recovery of advance payments, liquidated damages in terms of tender conditions and security deposit for the due fulfillment of the con-tract. Payment will be made to the Contractor under the certificate to be issued at reasonably frequent intervals by the Architects & Engineer-in-Charge as stipulated in the general conditions of contract.

31.3.2 In case of over payments or wrong payment if any made to the contractor due to wrong

interpretation of the provisions of the contract, Contract conditions etc., such unauthorized payment will be deducted in the subsequent bills or final bill for the work.


31.3.3 The contractor is not eligible for any compensation for inevitable delay in handing over the site or for any other reason. In such case, suitable extensions of time will be granted after considering the merits of the case.

31.4 Intermediate Payments:

31.4.1 For intermediate Stage of work, only part rates as fixed by the Architect/ Engineer-in-Charge will be paid.

31.4.1.1 Part rates shall be worked out for the work done portion based on the actual opera-

tions involved keeping in view the value of the balance work to be done, to avoid unin-tended benefit to the Contractor in initial Stage.

The payment for the works to be executed under this contract shall be made as follows and no variation in the mode of payment will be acceptable to the SBI: (a) 75% of the value of the work done / machinery supplied at site after checking the

same and after adjusting for any advance payments released earlier (on pro-rata basis).

(b) 15% of the contract pro-rata on completion of erection. (c) 10% of the contract pro-rata on installation/commissioning, Trial runs and on

handing over of the lift installation for regular use by the SBI in satisfactory and smooth working condition.

For claiming payments, the following documents are to be submitted to the paying author-ity: i) Excise gate pass/invoice or equivalent document ii) Delivery Challan and packing list. iii) Consignee receipt iv) Proof of payment of octoroi/ entry pass etc., if any.

31.4.2 Full rate shall be paid when the work is completed to the full profile as noted in the drawings.

32 Certificate of Completion of works: 32.1 Certificate of Completion of works:

When the whole of the work has been completed and has satisfactorily passed any final test that may be prescribed by the Contract, the Contractor may give a notice to that ef-fect to the Assistant General Manager accompanied by an undertaking to carryout any rectification work during the period of maintenance, such notice and undertaking shall be in writing and shall be deemed to be request by the Contractor for the Architect to issue a certificate of completion in respect of the works. The Architect shall, within twenty one days of the date of delivery of such notice either issue to the Contractor, a certificate of completion stating the date on which, in his opinion, the works were completed in accord-ance with the Contract or give instructions in writing to the Contractor specifying all the works which, in the Architect/ Engineer-in-charge opinion, required to be done by the Contractor before the issue of such certificate. The Architect/ Engineer-in-charge shall al-so notify the contractor of any defects in the works affecting completion that may appear after such instructions and before completion of the works specified there in. The Con-tractor shall be entitled to receive such certificate of the completion within twenty one days of completion to the satisfaction of the Engineer-in-charge of the works so specified and making good of any defects so notified.

33 Taxes, Duties & Levies: The Contractor / Agency shall be fully responsible and liable for

the payment whoever payable towards all taxes ,GST etc., on all materials and accesso-


ries that you may provide for this work and shall ensure such payments in time. Employer (SBI) shall not be responsible for payment of any such Taxes & duties etc., under any cir-cumstances what so ever.

34 Price Adjustment;

The quoted rates shall remain firm till completion of work and no escalation in price will be allowed.

35 Retention

35.1.1 The Employer (SBI) shall retain from each payment due to the contractor @ the rate of 10 % of bill amount until completion of the whole of the works.

35.1.2 On completion of the whole of the works 5% of the total amount retained is re-turned to the Contractor and balance retention of 5% (including 2 of ISD) shall be re-leased after the Defects Liability Period is completed and the Engineer-in-charge certifies that all the Defects notified to the Contractor before the end of this period have been rec-tified. 35.1.3 On completion of the whole works, the Contractor may substitute retention money with an “on demand” Bank Guarantee.

36 Liquidated Damages

36.1.1 If for any reason, which does not entitle the contractor to an extension of time, the rate of progress of works, or any section is at any time, in the opinion of the Architect too slow to ensure completion by the prescribed time or extended time for completion the Ar, shall so notify the Contractor in writing and the contractor shall there upon take such steps as are necessary to expedite progress so as to complete the work or such section by the prescribed time or extended time. The contractor shall not be entitled to any addi-tional payment for taking such steps. If as a result of any notice given by the Architect under this clause the contractor shall seek the Assistant General Manager‘s permission to do any work at night or on Sundays, if locally recognized as days or rest, or their locally recognized equivalent, such permission shall not be unreasonably refused.

36.1.2 If the contractor fails to complete whole of the works or any part thereof or section of the works within the stipulated periods of individual mile stones (including any bonafide extensions allowed by the competent authority without levying liquidated damages), the Assistant General Manager may without prejudice to any other method of recovery will deduct 0.5% of contract value per every week of delay subject to a maximum of 5% of the contract value not as a penalty from any monies in his hands due or which may become due to the contractor. Time is essence of the contract and the payment or deductions of such damages shall not relieve the contractor from his obligation to complete the works, or from any other of his obligations and liabilities under the contract.

37 Cost of Repairs & Replacements:

37.1 Loss or damage to the Works or materials to the Works between the Start Date and the end of the Defects Correction Periods shall be rectified by the Contractor at the Contrac-tor’s cost if the loss or damage arises from the Contractor’s acts or omissions. If neces-sary, the damaged parts to be replaced by new parts by the contractor.


E. FINISHING THE CONTRACT 38 Final Account 38.1 The Contractor shall supply to the Engineer-in-charge a detailed account of the total

amount that the Contractor considers payable under the Contract before the end of the Defects Liability Period which shall be 12 months after taking over of the works. The Engineer-in-charge shall issue a Defects Liability Certificate and certify any final payment that is due to the Contractor within 56 days of receiving the Contractor’s account if it is correct and complete. If it is not, the Engineer-in-charge shall issue within 56 days a schedule that states the scope of the corrections or additions that are necessary. If the fi-nal account is still unsatisfactory after it has been resubmitted, the Engineer-in-charge shall decide on the amount payable to the Contractor and issue a payment certificate with in 56 days of receiving the Contractor’s revised account.

39 Termination 39.1 The Employer (SBI) may terminate the contract if the contractor causes a fundamental

breach of the contract. 39.2 Fundamental breaches of contract include, but shall not be limited to the following: 1) The contractor stops work for 28 days when no stoppage of work is shown on the

Current program and the stoppage has not been authorized by the Engineer-in- charge. 2) The Contractor is made bankrupt or goes into liquidation other than for a reconstruction or amalgamation.

3) The Architect gives notice that failure to correct a particular defects is a fundamental breach of contract and the contractor fails to correct it within a reasonable period of time determined by the Engineer in charge.

4)The Contractor does not maintain a security which is required.

5. The Contractor has delayed the completion of works by the number of days for which the maximum amount of liquidated damages can be paid as defined.

6. If the contractor, in the judgement of the Employer (SBI) has engaged in corrupt or fraudulent practices in competing for or in the executing the contract.

7. The contractor has contravened Sub Clause 5 of Conditions of Contract and sublet the work.

8. The Contractor fails to carry out the instructions of Engineer-in-charge within a reasonable time determined by the Engineer-in-charge.

39.3 Notwithstanding the above, the Employer (SBI) may terminate the contract for conven-ience.

39.4 If the Contract is terminated, the Contractor shall stop work immediately, make the site safe

and secured leave the site as soon as reasonably possible. 40 Payment upon Termination 40.1 If the contract is terminated because of a fundamental breach of contract by the contrac-

tor, the Engineer-in-charge shall issue a certificate for the value of the work done less ad-


vance payments received upon the date of the issue of the certificate, less other recoveries due to terms of the contract, less taxes due to be deducted at source as per applicable law and less the percentage to apply to the work not completed. Additional Liquidated Dam-ages shall not apply. If the total amount due to the Employer (SBI) exceeds any payment due to the contractor the difference shall be a debt payable to the Employer (SBI).

41.2 In case of default for payment within 28 days from the date of issue of notice to the above

effect, the contractor shall be liable to pay interest at 12% per annum for the period of de-lay.

42 Property 42.1 All materials on the site, plant, equipment, temporary works and works are deemed to be the property of the SBI if the contract is terminated because of contractor’s default. 43. Release from Performance: If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of either the Employer (SBI) or the Contractor the Engi-neer-in-charge shall certify that the contract has been frustrated. The Contractor shall make the site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all works carried out before receiving it and for any work carried out afterwards to which com-mitment was made.

F.SPECIAL CONDITIONS 44. Electrical Power : SBI will provide permanent power supply to the Distribution Board to be

installed by the contractor in the lift machine room for testing and commissioning of Lift free of cost.

“The Contractor shall get all the electrical works done only through the licensed electrical contractors / permit holders as registered with or licensed by Kerala state Electrical In-spectorate.

45 Labour: The contractor shall, make his own arrangements for the engagement of all staff and labour, local or other, and for their payment, housing, feeding and transport.

46 Safety Measures: The contractor shall take necessary precautions for safety of the workers and preserving their health while working in such jobs, which require special protection and precautions. The following are some of the measures listed but they are not exhaustive and contractor shall add to and augment these precautions on his own initiative where neces-sary and shall comply with directions issued by the Engineer-in-charge or on his behalf from time to time and at all times.

1. Providing protective head wear to workers to protect them against rock falls. 2. Supply work men with proper safety belts, ropes etc., when working in precarious

heights and slopes etc. 3. Avoiding naked electrical wire etc., as they would electrocute the works. 4. Taking necessary steps towards training the workers concerned on the machinery be-

fore they are allowed to handle them independently and taking all necessary precau-tions in around the areas where machines hoists and similar units are working.

47 Compliance with Labour Regulations: During continuance of the contract, the contrac-

tor and his sub contractors shall abide at all times by all existing labour enactments and rules made there under, regulations, notifications and bye laws of the State or Central Government or local authority and any other labour law (including rules), regulations, bye laws that may be passed notifications that may be issued under any labour law in future either by the State or the Central Government or the local authority and also applicable


labour regulations, health and sanitary arrangements for workmen, insurance and other benefits. Salient features of some of the major labour laws that are applicable to construction industry are given be-low. The contractor shall keep the Employer (SBI) indemnified in case any action is taken against Employer (SBI) by the competent authority on account of contravention of any of the provisions of any Act or rules made there under regulations or notifications including amendments. If the Employer (SBI) is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for non observance of the provision stipulated in the notification / bye laws/Acts/Rules/Regulations including amendments, if any, on the part of the contractor, the Employer (SBI) shall have the right to deduct any money due to the contractor including his amount of performance security. The Employer (SBI) shall also have right to recover from the contractor any sum required or estimated to be required for making good the loss or damage suffered by the Employer (SBI).

48. Contractor’s Staff, Representatives and Labour:

(a) The contractor shall, at all times, maintain on the works, staff of qualified Engineers, and Supervisors of sufficient experience of similar other jobs to assure that the quality of work turned out shall be as intended in the specifications. The contractor shall also maintain at the works, a Work Manager or sufficient status, experience and office and duly authorize him to deal with all aspects of the day-today work. All communications to any commit-ments by the Work Manager shall be considered as binding on the Contractor.

49. Protection of adjoining works/ premises:

The contractor shall protect adjoining works/ sites against structural, decorative and other damages that could be caused by the execution of these works and make good at his cost any such damages.

53. Layout of materials stacks:

The contractor shall deposit materials for the purpose of the work on such parts only of the ground as may be approved by the Architect before starting work. A detailed survey, clearly indicating position and areas where materials shall be stacked is to be conducted by the contractor at his own cost and only after obtaining necessary approval of the plan for use of sites by the Engineer-in-Charge, the Contractor can use the sites accordingly.

54 Plant and Equipment 54.1 It is to expressly and clearly understood that contractor shall make his own arrangements

to equip himself with all machinery and special tools and plant for the speedy and proper execution of the work and the Employer (SBI) does not undertake any responsibility to-wards their supply.

54.2 The contractor shall have sufficient plant, equipment and labour and shall work such hours and shifts as may be necessary to maintain the progress on the work as per the approved progress schedule. The working and shifts hours shall comply with the Govt. Regulations in force.

55. Conflict of interest: Any bribe, commission, gift or advantage given, promised or of-

fered by on behalf of contractor or his partner, agent or servant or any one on his behalf to any officer, servant, representatives, agents of Engineer-in-charge or any persons on their behalf, in relation to the obtaining or to execution of this, or any other contract with the Employer (SBI) shall in addition to any criminal liability, which it may occur, subject to the cancellation of this or all other contracts and also to payment of any loss or damage resulting from any such cancellation. The Employer (SBI) shall then be entitled to deduct the amount, so payable from any money, otherwise due to the contractor under this or any other contract.


56 Contract documents and materials to be treated as confidential: All documents, correspondences, decisions and orders, concerning the contract shall be considered as confidential and/or restricted in nature by the contractor and he shall not divulge or allow access to them by any unauthorized person. 57 General obligations of Contractor 57.1 The contractor shall, subject to the provision of the contract and with due care and dili-

gence, execute and maintain the works in accordance with specifications and drawings. 57.2 The contractor shall promptly inform the Assistant General Manager of any error, omis-

sion, fault and any defect in the design of or specifications for the works which are dis-covered when reviewing the contract documents or in the process of execution of the works.

57.3 If Contractor believes that a decision taken by the Assistant General Manager / Engi-

neer-in-charge was either outside the authority given to them by the contract or that the decision was wrongly taken, the decision shall be referred to the technical expert within 14 days of the notification of the Assistant General Manager ’s / Engineer-in-charge’s decision.

57.4 Pending finalization of disputes, the contractor shall proceed with execution of work with all due diligence.

60 Payment upon termination: If the contract is terminated because of a fundamental

breach of contract by the contractor, the Architect shall issue a certificate for the value of the work done less advance payment received upon the date of the issue of the certifi-cate and less the percentage to apply to the work not completed as indicated in the con-tract data. Additional liquidated damages shall not apply. If the total amount due to the Employer (SBI) exceeds any payment due to the Contractor the difference shall be a debt payable to the Employer (SBI). In case of default for payment within 28 days from the date of issue of notice to the above effect, the contractor shall be liable to pay interest at 12% per annum for the period of delay.

61 Variations by way of modification, omissions or additions:

For all modifications, omissions from or additions to the drawings and specifications, the Architect will issue revised plans, or written instructions, or both and no modification, omission or addition shall be made unless so authorized and directed by the Engineer In-charge in writing.

The Engineer In-charge shall have the privilege of ordering modifications, omission or additions at any time before the completion of the work and such orders shall not operate to annual those portions of the specifications with which said changes do not conflict.

Engineer-in-Charge’s Decision: It shall be accepted as in separable part of the contract that in matters regarding materi-als, workmanship, removal of improper work, interpretation of the contract drawings and contract specification, mode of the procedure and the carrying out o the work, the deci-sion of the Engineer-in-Charge, which shall be given in writing shall be binding on the contractor.

62. Income Tax:

62.1 During the currency of the contract deduction of income tax at 2% shall be made from the gross value of each bill of the contract, the contract value of which is in excess of Rs.10,000/- for deduction of tax at rates lower than 2% procedure stipulated under sec-tion 194-C (4) of Income Tax Act, 1961 shall be followed.


62.2 Income Tax clearance certificate should be furnished before the payment of final bill.

62.3 The contractor’s staff, personnel and labour will be liable to pay personnel income taxes in respect of their salaries and wages as are chargeable under the laws and regulations for the time being in force, and the contractor shall perform such duties in regard to such de-ductions thereof as may be imposed on him by such laws and regulations.

63 Taxes on works contract: All Taxes as per the prevailing rate will be deducted while making payments to the contractor .The contractor should produce a valid Sales Tax Clearance Certificate before the payment of the final bill, otherwise payment to the contractor will be with-held.

SPECIAL CONDITIONS

(FOR SUPPLY, ERRECTION AND COMMISSIONING OF LIFTS)

1. GUARANTEE: The equipment offered should be covered by the usual guarantee by which any part or parts

which fail within 12 months from the date of handing over of the lift due to defective materials or bad work should be replaced by the firm free of cost. The period of Twelve Months is to be reckoned from the date of handing over the lift to this department after testing and com-missioning in good working condition. No extra amount will be paid for any reasons. What so ever.

2. The delivery and erection shall be completed as per the milestones as specified in the tender

conditions under the rate of progress. 3. DEPUTATION OF ERECTOR Before commencing the erection the erection Engineer should be deputed whenever asked

for by the department. No separate charges will be paid for such deputation. 4. a). The design and drawings of all civil works requirement have to be furnished by the Firm. b). The firm shall supply the layout drawings of lift and its switch gear after completion of the

work. c). Final bill shall be paid only after the entire work is completed to the satisfaction of the de-

partment. d). The rate offered by the firm shall be inclusive of all charges such as packing, for - ward-

ing and insurance etc., the rate also shall be inclusive of excise duty, GST etc., including all other incidental charges such as accommodation, journeys of erection crew, boarding and lodging inclusive of training to an operator concerned etc. The price shall also include any statutory increase in excise duty, GST if any during the currency of the contract.

5. SERVICING: Free servicing will have to be done by the firm for a period of Twelve Months from the date

of commissioning the lift i.e. during the guarantee period. 6. SPECIFICATIONS:


The supply and erection of lift should be in conformity of standards as per I.S.I. specifica-tions.

7. SCAFFOLDING: Scaffolding to the required extent in the hoist way and providing necessary safety barriers at

landing entrances etc have to be erected and retained till completion of erection by the lift contractor at his cost.

8. STEEL: The rate quoted should also include necessary steel required for necessary RSJ joists for

mounting the motor and gear box, still support angles hitch beams, buffer support channels and bearing plates etc. The Department will not be responsible for any mishaps during exe-cution of equipment. Any increase in rates of steel shall be to the Account of Lift suppliers on-ly.

9. MINOR CIVIL WORKS:

Doing all minor works comprising of cutting necessary holes, pockets in brick wall/ concrete for fixing bolts, brackets of lift components, grouting and making good the pockets including cost of sand, cement etc and making good guide rail brackets and landing batten fixtures, door frames and civil works associated with the laying of the stills at each entrance and on the landing buffers supports channels and other works ancillary to the erection work in lift making groom and all other civil works will have to be carried out by the lift contractor only to the satisfaction of the Engineer-in-charge. Concrete pedestals as required at lift pit/machine room etc shall be provided by the contractor. The lift contractor will be responsible for any de-fects in the said lift works that might be noticed at later dates.

10. TRANSPORT & STORAGE: The materials will have to be delivered at site and stored at the cost of the firm. The safety of

the material will be ‘contractors’ responsibility till the equipment is handed over duly commis-sioned. Any damage or loss of the materials stored will be to the account of tenderer. Any re-pairs or replacement etc., needed to the materials so stored should be done at the cost of tenderer till the lift is handed over in satisfactory, operating condition after testing and com-missioning. All the expenses should be borned by the Contractor.

11. EARTHING: Necessary earthing is to be provided by the Bank in confirmation to the relevant I.S.I. specifi-

cations. 12. Other conditions will be as per IS specifications.

13. CLIENTS RESPONSIBILITY

SBI will arrange painting of hoist way, will provide architrave around landing door frame, will provide permanent power supply for testing and commissioning and will provide earthing from DB to earth pits.


14. SCOPE OF WORK FOR ERECTION

Scope of erection includes providing required Cabling / Wiring for motor and instrumentation Control panel for lift is under the scope of the lift contractor (Providing wiring for hoist way lightings and plug points providing wiring for machine room lighting, providing earth wiring up-to distribution board is under the scope of SBI).

Traveling cables between car and hoist way shall be 250 Volts grade and shall have flame retardant and moisture resistant outer cover confirming to IS 4289. They shall be flexible and shall be suspended to relieve strains in the individual conductors. The incoming power control cable (415 V, 3 Phase) will be provided by the Employer (SBI) and the MCB/MCCB etc. whatever required by for the panel incoming protection shall be pro-vide by the lift supplier (By You). The scaffolding required for executing the work in lift duct must be provided by the installation staff of the concerned supplier company and the rates quoted are deemed to be included in the BOQ. The cost shall cover all the required tools and plant, labour components, supervision and consumables like gas, electrodes, lubricants, greases, all temporary fixtures and construction equipment needed for safe and satisfactory transportation and installation shall be supplied and used by the contractor. The scaffolding for installation of the elevator shall be provided by the lift contractors. All final adjustment of foundation levels dressing of foundation surfaces embedded and grout-ing of anchor bolts and inserts into the constructed civil works as may be required for erection of the equipment shall have to be carried by the lift contractors. (Any Civil works if damaged by the contractor during the erection work shall also have to be made by him at his own cost to the complete satisfaction of the civil authorities). Any civil works if damaged by the contractor during installation work shall also have to be made by the Lift Contactors/ Tenderer at his own cost to complete satisfaction of the civil au-thorities. Tests: The manufacturers shall conduct all tests required to ensure the equipment furnished confirm to the requirement of applicable standard and codes.

The equipment must be tested at site as per IS 4666 – 1968 including full load tests and trial run shall be carried out by the lift contractors in the presence of the Employer (SBI) to determine whether the supplied equipment is satisfactorily installed and commissioned. DRAWINGS :

01. The contractor shall inspect the site before submitting the tender and before preparation

of lift drawings. 02 SBI reserves the right to make alterations to the building plans during execution of work

as per necessity of site conditions. The premium quoted by the contractor for various items shall hold good for execution of work even with altered plans.

03. The successful tenderer shall submit, in duplicate, within a week on receipt of acceptance

of the tender, General Arrangement Drawings (GAD) Shop drawings, detailed working drawings and specifications showing the complete details of all work to the Employer


(SBI). The drawings will be scrutinized by the Employer / Architect and returned to the tenderer within one week of receipt, duly approved or with observations.

04. The General Arrangement Drawing shall also include the following drawings:

(a) Hoist way plan for the lift. (b) Lift machine rooms showing all machines, beams runway beams etc. and their reactions on the building. (c) Lift pit plans with details of reaction load on the pit floor. (d) Hoistway sections showing all structural supports required. (e) Elevations of all lifts. (g) Structural opening at hoistways. (h) Detail of lift entrances. (i) Plan and section of lift cars.

05. It shall be the endeavor of Elevator Manufacturers to Propose Maximum Car Size possi-

ble in the available Hoist way without Sacrificing Aesthetics & Functional Requirements. 06. The lift contractor shall be responsible for any discrepancies, errors and omissions in the

drawing or particulars submitted by him even if these have been approved by the SBI. 06. DISCREPANCIES

In case of discrepancies between documents the following order of procedure shall apply.

a) Between the written description of written dimensions in the drawings and the corre-sponding one in the specifications, the latter shall apply.

Figures dimensions shall supersede scaled dimensions. The drawings on a larger scale

shall take precedence over those on a smaller scale


TECHNICAL SPECIFICATIONS

The supply and erection of lift shall conform to the latest lift act in force and modern lift prac-tice in all respects.

Technical specifications for various items of work given in the Bill of Quantities are to be read in conjunction with the specifications given below. Each item of work shall be executed according to the relevant Indian Standard (IS) specifica-tions.

Document Number Standard Title IS 9878 : 1981

Safety gears and governors for electric passenger and goods lifts IS 14665 : Part 1 : 2000

Electric Traction Lifts - Part 1 : Guidelines for Outline Dimensions of Passenger, Goods, Service and Hospital Lifts IS 14665 : Part 2 : Sec 1 and 2 : 2000

Electric Traction Lifts - Part 2 : Code of Practice for Installation, Operation and Maintenance - Section 1 : Passenger and Goods Lifts - Section 2 : Service LiftsIS 14665 : Part 3 : Sec 1 and 2 : 2000

Electric Traction Lifts - Part 3 : Safety Rules - Section 1 : Passenger and Goods Lifts - Section 2 : Service LiftsIS 14665 : Part 4 : Sec 1 to 9 : 2001

Electric Traction Lifts - Part 4 : components - Section 1 : Lifts Buffers - Section 2 : Lift Guide Rails and Guide Shoes - Section 3 : Lift Car frame, Car, Counterweight and Suspension - Section 4 : Lift Safety Gears and Governors - Section 5IS 14665 : Part 5 : 1999

Electric Traction Lifts - Specification - Part 5 : Inspection Manual IS 2365 : 1977

Specification for Steel Wire Suspension Ropes for Lifts, Elevators and Hoists IS 4289 : Part 1 : 1984

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Specification for Flexible Cables for Lifts and Other Flexible Connections - Part 1 : Elastomer Insulated Cables IS 4289 : Part 2 : 2000

Flexible Cables for Lifts and Other Flexible Connections - Specification - Part 2 : PVC Insulated Circular Cables IS 8151 : 1976

Single-speed three-phase induction motors for driving lifts IS 9228 : 1979

Specification for Mono Seat Chairs for Chairlifts Used in Winter Sports Guarding and protecting hoist way shall be responsibility of the lift contractor from the date of commence-ment of work at site. Variable Voltage, Variable Frequency (V3F) Make: Yasakawa (Japan)/ Mitsubishi (Japan)/ L.G/Delta/Eric/Monarch/Fiji Levelling device: As per 2.31.1 of IS 1860-1980 Terminal buffers: Terminal buffers shall be installed as a means of stopping the car and counter weight at the extreme limits of travel and shall be spring or oil buffers. Buffers in the pit shall be mounted on steel channels or suitable concrete blocks. Guide: Steel ‘Tee’ section guides shall be provided for the car and counter - weight. At least the guides for the car should be machined. Ropes: Hoisting suspension ropes as per IS 14665(Part4/sec.1to9):2001 Reverse phase and phase: Reverse phase & phase failure relay shall be provided to pro-tect the machine against phase reversal and failure of any phase.

Miscellaneous: All electrical wiring shall have flame resisting moisture proof insulation and will be run in heavy guage metal conduit/ casing. The trailing cable between the car and lift well will be multicore type designed for lift services and will have flame resisting moisture roof covering. Cables should conform to relevant IS amended up to date. All wiring and earthing etc. shall conform to IE rules and regulations.





DETAILED SPECIFICATION OF PASSENGER LIFT

The technical specifications of the Passenger Lift is as follows:-

Qty. & Type : 02 Nos, 10 Passenger Elevator, Machine Room ,Gear less

Capacity & Speed : 10 Passengers,Speed 1mps

Drive : AC-Variable Voltage Variable Frequency Drive.

Operation : Microprocessor based Duplex Full Collective Selective Con-

trol for all Landings with indicator.

Stops & Openings : 4 Stops and 4 Openings.

Floor Designation : G, 1, 2,3

Car travel : 14.5 meters

Car Enclosure : Stainless Steel Hairline & mirror finish. False Ceiling with

LED Lamp’s & Blower Fan is as per our standard design

with PVC Flooring.

Car Entrance : Stainless Steel Hairline finish, Automatic Centre Opening,

900mm. The Car Door is equipped with Variable Frequency

Door Drive (VFDD) with full body length Infra-Red safety

sensor.

Landing Entrance : Stainless Steel Hairline finish, Automatic Centre Opening

Door at all landings with the provision for emergency key

opening

Car size : About 1350mm Width 1300mm Depth 2100mm High.

Door Opening : About 900mm Width 2000mm High

Elevator well : 2100mm Width 1900mm Depth.

Machine room : Above the lift well

Elevator Pit Depth : 1600mm

Overhead Height : 4000mmp

Main supply : 415 volts, Three Phase, 50Hz. A.C.

Signals : Direction Indicator & Floor position Indicator for all Land-

ings.

Special features : Emergency Light & Alarm, Automatic Rescue Device

(ARD).

Brailey code on buttons, Hand rails, ARD with indica

tion in COP, Overload warning device, intercom, and

illuminated car floor button, fireman switch, Pit ladder,

Hand rail on side, rubber coated flat steel belt/Steel

rope, Fire ratings as per IS specs


BILL OF QUANTITIES for reverse auction

Format for auction screen

S No Description Qty Rate Amount

1.a Supply, erection, testing and commissioning of 1 no of Lift (10 Passenger Machine Room type) as per the tender specifica-tion

2

1.b Comprehensive AMC for the above lift after one year warranty period.

The frequency of servicing shall be once in 3 months every year for routine service and immediate on break down calls

a. First Year

b. Second Year

c. Third Year

d. Fourth Year

e. Fifth Year

1

Grand Total ( 1.a+1.b)

Note: All the vendors must quote their rates for the above work after inspection of the site. No further price variation/ deviation will be entertained later. Price quoted must include the Cost of minor civil works required for the Supply, erection & commissioning of the Lift in the existing lift well. Price quoted should be inclusive of Taxes (GST), duties and transportation charges. The Vendor must quote for AMC charges for the new lift per year and GST tax is payable extra as per prevailing rates at the time. No revision of AMC will be done subsequently as AMC is considered for arriving at the L1 tender. The L1 contractor will be finalized upon the rates quoted against the Sl no 1 and Sl no2. Date:

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