bid 957-janitorial-montogmery
TRANSCRIPT
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SPECIFICATIONS
BID957-AIDTMONTGOMERYCENTERandMRWTCJANITORIALSERVICESCOPEOFSERVICE
1. TheappearanceandcleanlinessoftheAIDTfacilitiesareoftheutmost importancetoAIDTmanagement.Performanceofthecustodial/janitorialserviceswillbemonitoredandevaluatedaccordingly.
2. THECONTRACTORSHOULDNOTTURNOFFANYEQUIPMENTLEFTONBYAIDT
EMPLOYEES.
3. Providecustodial/janitorialservicesforfacilitieslocatedatOneTechnologyCourt,FifteenTechnologyCourt,and3180EastSouthBoulevard,Montgomery,AL36116,five(5)daysaweekonMondaythroughFriday.ThecontractorwillnotworkonSaturdays,Sundays,orstateholidayswithoutwrittenpermissionbyAIDT.Semi-annualcarpetcleaningwilltakeplaceonSaturdaysonly.
4. Thecontractedserviceincludesthebidderprovidingallequipmentandsupplies
necessaryforthecleaning/janitorialservicesexcepttheoneslistedinthebid.
5. Contractorshallfurnishanyandalllabor,materials,andsupervisionneededtoperformtheworkasoutlinedinthisbid,tomaintainthefacilitiesinacleanandsanitaryconditionandinaccordancewiththebidspecifications.
6. AIDTwillnotprovideequipmentand/orsuppliesnecessarytoperformtheservices
(vacuumcleaners,dustcloths,furniturepolish,etc.).
7. Allsupplieslistedareattheexpenseofthecontractorandshallbecommercialstrengthandmeetallsafetyrequirements.
8. AIDTwillnotreimbursethecontractorforthecostofthejanitorialsupplies.
9. AIDTwillprovide;toiletpaper,handtowels,handsoap,airfreshenersandtrashcan
liners.NoothersupplieswillbefurnishedbyAIDT.
10. ThecontractorisrequiredtokeepalldispensersfilledwithappropriatesuppliesprovidedbyAIDT.
11. Thecontractorisresponsibleforpayrollofemployeesintheserviceofthiscontract.
Intheeventthefederalgovernmentincreasestheminimumwageduringthecontractperiod,thevendorshallincreasethewagestomatchthenewrateassoonaspossibleaftertheeffectivedate.
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12. Thecontractorisresponsibleforallpayrolltaxesforemployeesinserviceofthiscontractplusallrelatedpayrolltaxesandexpenses.
13. TheContractorwillassumeallliabilityforanyinjuriessufferedbyanypersonin
connectionwiththeContractor’sequipmentorvehicles.
14. TheContractorwillassumeallliabilityforemployeeswhileworkingonAIDTsite.AllemployeeswillberequiredtowearidentificationbadgestoidentifythemselveswhileonAIDTproperty.
15. TheContractorshalladequatelysecurethekeysandcodetheyareprovidedbyAIDT
foraccesstothebuildings.TheContractormustimmediatelyreportinwritinganysuchitem,whichbecomeslost,missingorstolen,toMs.LindaSherrillatlsherrill@aidt.edu.ShouldtheContractorloseorhavestolenanykeysissuedtothembyAIDT,thecostofchanginglocksorkeystothebuilding(s)orareasaccessiblebythelostorstolenkeyswillbedeductedfromtheContractor’sinvoicetoAIDTfortheworkperformedunderthecontract.
16. TheContractorwillberesponsibleforsupervisionoftheirpersonnelwhileonAIDT
premises.
17. TheContractorwillprovideAIDTrepresentativewithabusinesstelephonenumberandpersonalcontacttohandleadditionalrequestsandservices.
18. TheContractorwillinvoiceAIDTmonthlyinarrearsforcustodial/janitorialservices.
AIDTwillmakepaymentnet30daysfollowingtheperiodofservices.Submitallinvoiceseitherbymailto:AIDT,Attention:FinanceAccountsPayable,OneTechnologyCourt,Montgomery,AL36116oremailto:[email protected].
19. TheContractormustprovideAIDTwithasignedanddatedmonthlysummaryreport
onthe1stMondayofeachmonththatincludesafulllistingofservicesperformedweekly,monthly,quarterly,andsemi-annually.Thislistmustincludethetypeofservicesperformedanddateofservices.DocumentationmustbeeithermailedtoAIDT,Attention:LindaSherrill,OneTechnologyCourt,Montgomery,[email protected].
20. MonthlymeetingsmaybeconductedbetweenAIDTcontactandcompanycontactto
discussongoingservicerequirementsoranyrelatedissues.MeetingsmaybeconductedonsiteatAIDTfacilitiesorviaconferencecallifrequired.
21. Thebidquotemustincludethefollowing:
a. Acopyofcertificateofinsuranceb. Contractor’sProposalFormc. VendorAgreementd. QualificationStatemente. DisclosureStatement
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ACCESSHOURS/WORKSCHEDULE
1. Schedule:MondaythroughFridayServices: MondaythroughThursdayservicestobeperformedbetweenthehoursof 4:30pmand8:30pm Fridayservicestobeperformedafter1:30pm Saturdayservices-CarpetCleaningonly
2. Consultwiththecontractrepresentative,Ms.LindaSherrillat(334)280-4404oremaillsherrill@aidt.edutoestablishascheduleforquarterlyandsemi-annuallyservices.
3. Successfulbidderwillbeprovidedalistofholidaysthatwillbeobserved.
4. CleaningserviceswillnotbeperformedonAIDTnorthesuccessfulbidderobserved
holidays.
5. Specificservicesandserviceschedulefollowonseparatepages.LindaSherrillwillcoordinateallcleaningprocedures.AnyspecialcircumstancesrequiringadditionalaccesstoAIDTfacilitiesmustbecoordinatedwithLindaSherrill.
6. AIDTreservestheright,withoutapenaltytomakemodificationstotheservice
schedule.Ifmodificationsaremade,AIDTwillprovidethevendorwitharevisedschedule.
7. Incaseamodificationisnecessary,AIDTandthevendorwillrecalculatethemonthly
costbasedonservicesrequestedandbidpricing.
8. Servicesrequestedwillbelistedasdaily,weekly,monthly,quarterlyandsemi-annuallyasneededbilledinarrears.
9. AIDTwillworkwithvendortoestablishaschedulethatiscompatiblewithvendorand
theworkscheduleforAIDTemployees.Thesuggestedscheduleissubjecttochangetoachievethemostefficientworkschedule.
FACILITYINFORMATION
1. Two(2),one-storystructuresandone(1),two-storystructure;AdministrationOffices,TrainingCenter,PrintShop,WarehouseandFleetManagementBuilding.
2. Three(3)RestroomsinAdministrationBuilding,Two(2)RestroomsinTraining
CenterandOne(1)RestroominWarehousearea,whichincludesashower.
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3. Kitchenarea,Lobby/Receptionistarea,ConferenceRoom,Manager’sOffice,Two(2)RestroomsintheFleetManagementbuilding.
4. One(1)ReceptionistAreainAdministrationBuilding.
5. Two(2)LobbyAreas–oneeachinAdministrationandTrainingCenter.
6. Approximately14,932squarefeetofcarpetedareas.
7. MRWTCBuildinglocatedintheOldMontgomeryMallbuilding.Needforjanitorial
services.Areaunconfirmedasofdateofbid.Contractorshouldaddtoservicesatsamerates.
*****IMPORTANTNOTICE*****
BUILDINGINSPECTIONREQUIREMENTS
1. Amandatorybuildinginspectionshallberequiredbeforesubmittingabid.
2. Allprospectivebiddersarerequiredtoperformaninspectionofthepropertypriortosubmittingabid.
3. Asign-insheetwillbeprovidedforallattendees.
4. Onlybiddersattendingtheinspectionandsignthesign-insheetmaysubmitabid
proposal.Formoreinformationonthefacilityinspectionordirectionstothesite,callMs.LindaSherrillat(334)[email protected].
5. BuildingsInspection:Thursday,September23,2021-1:00-2:00pm-inspectionof
thefacilities(OneTechnologyCourt,FifteenTechnology Courtand3180EastSouthBlvd,Montgomery,AL36116) willbedoneforallprospectivebidders.Onlyvendorsthat attendtheinspectionandsigntheattendanceform willbeconsideredasqualifiedbidders.Allinterestedvendors mustattendthissitevisitattheappointeddateandtime. Pleasebeontime,latearrivalsmaynotbeaccommodated.
6. Priorvisitsforestimatepurposesarenotacceptableforthisbid.
7. Anybidsubmittedbyanon-compliantbidderorafterbidclosedateshallberejected.
8. Anyprevioussitevisitsorpriceestimateswillnotbeconsideredforthisbid’sbidding
purposes.
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SCHEDULEOFSERVICES1. GeneralAreas-PrivateOffices,Lobby,Classrooms;
ExecutiveConferenceRoom,JoeD.SelfAuditoriumandSafetyOffice
Daily Weekly Monthly Quarterly Semi-Annually
EmptyWastebaskets/Trashcans;washifneeded,relineanddisposeoftrashindesignatedareas
X
Dustallfurnitureincludingbutnotlimitedtodesks,chairs,tablesandfile/storage/bookcabinets
X
Cleanandsanitizetelephones X
Cleanandsanitizedrinkingfountains X
Cleaninterior/exteriorglassdoorsinallareas(non-ammonia) X
Dustmopresilientandhardfloors X
Vacuumallcarpetedareas&rugsinallareasincludingentrymats X
Spotcleanspillsandstainsoncarpet,resilientfloorsandfloormatsasneeded
X
Spotcleanspillsandstainsonfurnitureinlobbyareaasneeded X
Polishfurnitureinlobby,ExecutiveConferenceRoomandJoeD.SelfAuditorium
X
PolishfurnitureintheDirectorandExecutiveAssistant’soffice.CoordinateserviceschedulewithAIDTcontractrepresentative
X
Polishfurnitureinprivateoffices
X
Removedust&cobwebsfromceiling,baseboards,corners&wallareas
X
Dustallsurfacesincludingsills,ledges,moldings,shelves,pictureframes,ducts,blinds,etc.
X
Vacuumfabricfurniture
X
CleanCarpet-AccordingtoattachedSpecSheet-MainBuilding,TrainingCenter,SafetyOffice-Warehouse
X
FrontGlassDoorandWindowCleaningattheMRWTCBuildingServicetobecoordinatedwiththefacilitypersonnelandcompletedduringnormalbusinesshours.
X
FrontGlassDoorsandwindowcleaningattheAdministrationBuildingandHowardTrainingCenter.ChemicalsusedshouldbeSafefortintedwindowsandvinyllogos.Servicestobecompletedduringnormalbusinesshours.
X
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2. WASHROOM/RESTROOMS-MAINBUILDING,TRAININGCENTER,WAREHOUSEandFLEETMANAGEMENT
Daily Weekly Monthly Quarterly Semi-Annually
Clean,sanitize,andpolishallfixtures,includingtoiletbowls,interior/exteriorareastothefloor,urinals,andhandbasinsandlavatories
X
Cleanallglassandmirrors
X
Emptyallcontainersanddisposals,insertliners,cleanandsanitizeallcontainers
X
Emptyandsanitizeinteriorofsanitarycontainers
X
Cleanandrefillalldispenserstonormallimits–napkins,soap,tissue,towels,liners,deodorizingunits,andsanitarysupplies
X
Sweep,dampmop,andsanitizehardfloor
X
Dustallsurfacesincludingsills,moldings,ledges,shelves,frames,ducts,heatingoutlets
X
Cleanallwalls,doors,andpartitions
X
CleanandsanitizeallfixturesinWarehouseshower,includingshowerwall/curtain,andinterior/exteriorareastotheshower
X
3.EATING,BREAKROOM,VENDINGANDKITCHENAREA
Dampcleanandsanitizetabletops,seats,andbackofchairs
X
Emptyallcontainersanddisposals
X
Emptytrashcansandreplaceliners
X
Cleanandsanitizesinksanddrinkingfountains
X
Cleandoors,frames,lightswitches,handles,andwalls
X
Cleaninteriorandexteriorofmicrowaveoven
X
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3.EATING,BREAKROOM,VENDINGANDKITCHENAREA(cont.)
Daily
Weekly
Monthly
Quarterly
Semi-Annually
Adddetergentandsetthedishwashertorunacompletewashcycle.Unloaddishes,cups,plates,etc.andplaceincabinets
X
Emptypapershredderindesignatedareaandreplacelinersasneeded
X
Dampcleanfurnishings’pedestalsorlegs
X
4.FLOORS-RESILIENTANDHARD,HALLWAY&BREAKROOM
Dustanddampmop
X
Scrubtoremovescuffandheelmarks;refinishtomaintainprotectivecoatingandgloss
X
Stripclean,refinishandmachinepolish-Fridaysonlyafter1:30pm
X
5.SHOP/WAREHOUSE-DOWNSTAIRS&UPSTAIRS
Emptywastebaskets/trashcans;washifneeded,relineanddisposeoftrashindesignatedareas
X
Dustallfurnitureincludingbutnotlimitedtodesks,chairs,tables,andfile/storage/bookcabinets
X
Cleanandsanitizetelephones
X
Cleanandsanitizedrinkingfountains
X
Spotcleanspillsandstainsoncarpet,resilientfloorsandfloormatswhenneeded
X
Dustallsurfacesincludingsills,ledges,moldings,shelves,pictureframes,ducts,blinds,etc.
X
Spotcleanfurniture
X
Vacuumfabricfurniture
X
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5.SHOP/WAREHOUSE-DOWNSTAIRS&UPSTAIRS(cont.)
Daily
Weekly
Monthly
Quarterly
Semi-Annual
Washandsanitizetrashcans-Officeareasonly
X
Dustanddampmopfloors-Officeareasonly
X
Stripclean,refinish,andmachinepolishfloors-Fridaysonlyafter1:30pminofficeareasonly
X
6.PRINTSHOP
Emptywastebaskets/trashcansandrecyclebins;washifneededrelineanddisposeoftrashindesignatedareas
X
Sweepfloor
X
DustShelvingUnitsasneeded
X
7.FLEETMANAGEMENTBUILDING
a.GENERALAREAS
Emptywastebaskets/trashcans
X
Dustmopfloors
X
Sanitizelightswitchesanddoorknobs
X
Dustandremovecobwebs
X
b.ALLWASHROOMS/RESTROOMS
Clean,sanitize,andpolishallfixtures
X
Cleanallglassandmirrors
X
Emptyallcontainers,disposals,insertliners,clean&sanitize
X
Sweep,dampmopandsanitizehardfloors
X
Clean,sanitize,andpolishallfixturesinshower
X
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7.FLEETMANAGEMENTBUILDING(cont.)
Daily
Weekly
Monthly
Quarterly
Semi-Annually
c.FLOORS
Dustanddampmop
X
Removescuffmarks/marksonhardfloors
X
d.BREAKROOM,EATING,VENDING&KITCHENAREAS
Dampcleanandsanitizetabletopsandseats
X
Emptyalltrashcansandreplaceliners
X
Cleandoors,frames,lightswitches,handlesandwalls
X
Cleanexterior/interiorofmicrowaveoven
X
8.GENERAL
Notifybuildingcontactofanyirregularities(i.e.defectiveplumbing,unlockeddoors,lightslefton,restroomsupplies)
X
Turnoffalllightsexceptthosetobelefton,lockalldoorsandsetalarm.IfAIDTemployeeispresent,coordinatesecurityofbuildingwithemployee.
X
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CONTRACTOR’SPROPOSAL
Bid957–AIDTMontgomeryCenterandMRWTCJanitorialServicesProposal:
Monthlyservicefeetoperformdaily,weeklyandmonthlyservicesdescribedin:Section1–GeneralAreas–PrivateOffices,Lobby,Classrooms,ExecutiveConferenceRoom, andJoeD.SelfAuditoriumSection2–Washroom/Restrooms–MainBuilding,TrainingCenter,WarehouseandFleet ManagementSection3–Eating,BreakRoom,VendingandKitchenAreaSection4–FloorsSection5–Shop/WarehouseSection6–PrintShopSection7–FleetManagementBuildingSection8–General Monthlytotalforaboveservicesasdescribed……………………………….$_____________________ Annualtotalforaboveservicesasdescribed…………………………………$_____________________QuarterlyServices:Section4–StripandWaxFloors;HallwayandBreakRoom………………………$_____________________ AnnualtotalforQuarterlyServicesasdescribed…………………………….$______________________Semi-AnnualServices:Section1-CleanCarpets-MainBuilding,TrainingCenter, SafetyOffice-Warehouse…………………………………………………………$______________________ CleanFrontGlassandWindowsatMRWTC……………………………..$______________________ CleanFrontGlassandWindowsatAdminBuildingand HowardTrainingCenter…………………………………………………………$______________________Section5–StripandWaxFloors,Shop/Warehouse………………………………….$______________________ AnnualtotalforSemi-AnnualServicesasdescribed………………………$______________________Section7–Strip&WaxFloors,FleetManagementBldg.……………………………$______________________ AnnualtotalforSemi-AnnualServicesasdescribed………………………...$______________________BIDTOTAL………………………………………………………………………………………………$_______________________
