bhartiya post december 2008

1BHARTIYA POST DECEMBER, 2008

27 Chennai City North (Tamilnadu) 5000

28 Una (Himachal Pradesh) 1800

29 Tamluk (West Bengal) 2000

30 Karur (Tamilnadu) 1500

31 Bardoli (Maharastra) 2000

32 Chapra/Saran (Bihar) 500

33 Patan (Gujarat) 1200

34 Mandsour (Madhya Pradesh) 1000

35 Karimganj (Assam) 600

36 Tura (North East) 1000

37 Bhubaneswar (Orissa) 400

38 Ajmer (Rajasthan) 3500

39 Jagtial (Andhra Pradesh) 500

40 Nuzvid (Andhra Pradesh) 400

41 Vizianagram (Andhra Pradesh) 1500

42 Karimnagar (Andhra Pradesh) 500

43 Bhathinda (Punjab) 700

44 Azamgarh (Uttar Pradesh) 500

45 Palani (Tamilnadu) 800

46 Palayamkottai (Tamilnadu) 1000

47 Udumalpet (Tamilnadu) 200

48 Tirunelveli (Tamilnadu) 1000

49 Latur (Maharastra) 1640

50 Rajkot (Gujarat) 6000

51 Amravati (Maharastra) 3000

52 Sitamarhi (Bihar) 1000

53 Nalgonda (Andhra Pradesh) 1100

54 Puttur (Karnataka) 6000

55 Warangal (Andhra Pradesh) 5000

56 Nanjangud (Karnataka) 2000

57 Palakkad (Kerala) 3800

58 Goa (Maharastra) 3000

59 Salem West (Tamilnadu) 3000

60 Mandya (Karnataka) 1200

61 Manjeri (Kerala) 2000

62 Koppal (Karnataka) 1500

63 Raichur (Karnataka) 1500

64 Mushirabad (West Bengal) 1000

65 Adilabad (Andhra Pradesh) 600

66 Kavali (Andhra Pradesh) 500

67 Proddatur (Andhra Pradesh) 2000

68 PSD Rajamundary (Andhra Pradesh) 1100

69 Kannur (Kerala) 3000

70 Bhilwara (Rajasthan) 1400

71 Sikar (Rajasthan) 1500

72 Varanasi West (Uttar Pradesh) 2000

73 Tirupattur (Tamilnadu) 1000

74 Tiruvallur (Tamilnadu) 600

75 Arni (Tamilnadu) 500

76 Parbhani (Maharastra) 1000

77 Dharmshala (Himachal Pradesh) 1400

78 Idukki (Kerala) 1800

79 Pudukottai (Tamilnadu) 1000

80 Ambattur (Tamilnadu) 2000

81 Com. Varedraj (Mangalore, Karnataka) 1500

82 Sub Postmaster & Starff,

(Nangal P.O. Punjab) 2100

83 Com. Manavalan

(Avadi Camp, Tamilnadu) 1001

84 Com. S. Purohit 20

85 Com. Ram Lal Juneja 20

86 Jeethendradas 40

87 Niranajan Chatterjee 20

88 Tiruchirapalli (Tamilnadu) 4000

89 Srikakulam (Andhra Pradesh) 2000

90 Dhubri (Assam) 1005

91 Thellessary (Kerala) 1836

92 Akola (Maharastra) 2000

93 Chamoli (Uttarakhand) 5000

94 Trissur (Kerala 4000

95 Gondal (Gujarat) 3000

96 Hyderabad South (Andhra Pradesh) 3000

97 Gorakhpur (Uttar Pradesh) 1000

98 Arunachal (North East) 5000

99 Chariali (Assam) 440

100 Agartala (North East) 1360

101 Bongaigaon (Assam) 1250

102 Sagar (M. P) 2100

103 Bilaspur (Chattisgarh) 1000

104 Shahdol (Madhya Pradesh) 1000

105 Damoh (Madhya Pradesh) 700

106 Secunderabad H.O (Andhra Pradesh) 1800

107 Secunderabad Dn. (Andhra Pradesh) 1000

108 Rajahmundry (Andhra Padesh) 1800

109 Kakinada (Andhra Pradesh) 1000

110 Gorakhpur (Uttar Pradesh) 500

111 Kheri (Uttar Pradesh) 520

112 Bilaspur (Himachal Pradesh) 1200

Kudos to the office bearers & memberswho contributed to CHQ. All other branches realso requested to remit the donation at theearliest.

DONATION RECEIVED BY THE CHQ

(From 08.10.2008 to 18.11.2008)The following Branches have responded further and remitted donations to CHQ @ Rs.20/-

per membership & more than the prescribed amount. Our Sincere thanks to all of them.


27TH ALL INDIA CONFERENCE AT GUNTUR FROM 30.11.08 TO 02.12.08

As scheduled, the 27th AIC will be held at

Acharya Nagarjuna University Campus, Guntur from

30.11.08 to 02.12.08 with the notified Agenda.

The efforts to conduct a Seminar on “Changing

Face of Global Postal services under the Globalization

era and its impact on Staff and Customers” become

futile due to the non availability of dates from the

eminent professors & Departmental officers. Now, we

are going to deliberate our subject Committee for whole

three days without wasting any time.

Draft Resolutions will be supplied on

important agendas alongwith the Biennial report which

will be the basis for discussions. Separate Sub

Committee meetings will also be held during the break

hours of the Conference by the Conveners of the sub

committees. We desire that this conference shall

discuss all our issues threadbare and guide the CHQ

for future functioning.

All Delegates are invited and they are

requested to reach the Conference venue in time and

submit the credentials from 29.11.08 evening so that

we can compose the house on 30.11.08 morning itself.

The Quota, Bhartiya Post dues & also the donations

should be cleared in the Conference hall.

The Reception Committee has fixed Rs. 450/

- as delegate fee, a nominal and decided to present

compliments worth about Rs.200/- They strictly

informed that all visitors should pay the delegate fee;

otherwise they will not be allowed inside the campus.

Please maintain discipline in this regard.

The Conference invitation will be despatched

soon. All are requested to attend and cooperate to

make the Guntur Conference a historical success

one.

FEDERAL SECRETARIAT MEETING – 08.11.08

The NFPE Federal Secretariat meeting was

held on 08.11.08 and discussed about the GDS

committee recommendations and our role. The

Secretariat felt that there are several retrograde, cruel

recommendations in the committee’s report and

decided to launch joint struggle under the banner of

JCA and with Confederation. A detailed note seeking

the modification of recommendation will be prepared

and submitted to the Department on behalf of Postal

JCA soon.

The programme of action called for by the

GDS union for protest demonstrations on 11.11.08

and Pada Yatra mass compaign from 20.11.08 to

26.11.08 has been unanimously endorsed by the

Secretariat. All are requested to extend support to

these programmes.

NFPE’s ALL INDIA CONVENTION

The NFPE calls ‘A leaders convention’ in

Guntur on 29.11.08 consisting of all Circle

Secretaries, CHQ office bearers of all the affiliated

unions and also the GDS union. The issues like Need

based minimum wage, Fitment Formula discriminative

and biased against Employees, and also in grade

pay enhanced only for officers, Government

unilaterally implemented the modifications with out

any consultation of Staff side etc will be discussed

in the convention. Similarly, the retrograde

recommendations on GDS will take prominent

debates in the convention. The convention will decide

proper agitational decisions by formulating charter of

demands for effective struggles to wrest the demands.

This will be an historic event in the milestone of the

history of Federation and its unions.

MEETING WITH MOS (C & IT) ON ‘PROJECT ARROW’

The Hon’ble Minister of State for

communications & IT has invited staff side to his office

on 11.11.2008 to give a briefing on the subject of

‘Project Arrow’, According the Secretary General of

NFPE & FNPO along with the General Secretaries

attended the meeting at 11.00 hours. The following

problems developed due to implementation of ‘Project

Arrow’ were appraised to the Minister through

representation.

(i) Absence of transparency in implementation.

(ii) Curtailment of delivery and no proper

scheduling of mail vans.

(iii) Shortage of staff; keeping full staff in project

arrow identified POs; increase the leave reserve

strength etc.

(iv) Training to staff on technology before

introduction of new services.

(v) Demotivating the supervisory staff by

identifying as regular & FTP. Training & Retraining will

be the best solution for better efficiency.

During the discussions with the Hon’ble

Minister, It is pointed out that the scheme may not be

successful if the Department is not granted with

exemption from screening committee and fill up all

General Secretary’s Desk


vacant posts including the residual vacancies. The

Secretary (P) immediately reacted that the exemption

to Postal department from the screening committee

will be received shortly. Hon’ble Minister also assured

that he will take immediate steps with FM & PM. After

the meeting, Secretary (P) conveyed that she is

expecting orders before the end of this month as all

other formalities were over in granting exemption to

Postal Department.

Hon’ble Minister conveyed that his doors are

always open and he wants to make the postal

services an efficient service. He is very much

concerned with GDS. Minister & Secretary conveyed

that they are studying the report of the

Natarajamoorthy committee.

After very many years, the Hon’ble Minster

invited the staff side and discussed the issues for

about 25 minutes.

The project Arrow is the brain child of Hon’ble Minster

of State (C & IT) Sri Jyotiraditya Scindia. Basically

the project arrow is intended for two aspects:

(i) Making the core right (mail delivery is a core

business and making it right is the main motto)

(ii) Look & Feel good of the Post offices (i.e.) the

ambience of the Post offices (It is believed that a better

and pleasant working environment can bring a change

in the mindset of employees as well as customers)

This innovative idea has been derived in

consultation with a company named Mckenze.

Mckenze is a MNC which is solely functioning on

consultancy pattern. Mckenze offers consultancy to

many loss making companies, organizations in

identifying the areas of loss and suggest to build up

as a profitable organization. This concern is a

successful one in that arena. The game plan is now

being executed through this Project Arrow. The

department is having a plan to identify further 4500

offices under the Project Arrow scheme.

Let us analyse further its out comes and its

performance after some time.

PROJECT ARROW

GDS Committee headed by Sri R. S. Natarajamurti

has submitted its recommendations on 29.10.08.

Indeed, it is one of the report containing various crueldecisions and more retrograde recommendations

equating the GDS with part-time employees like

Anganwadi workers. Whatever be the loopholes

already existing in favour of GDS employees like time

factor, point systems etc, they have been properly

searched and blocked. Almost the entire report is with

pre conceived motivation to deny all legitimate right to

GDS and treat them as second rated citizens of the

Postal department. The report did not contain any

justifications to deny the dues but merely treating them

as part time employees having other avocation and

income. Thus Sri Natarajamurti did the job effectively to

bury the justice Talwar Committee with his bureaucratic

language. Our comments were already exhibited in the

website. Launching struggle unitedly is the only option

for rejecting the retrograde and negative aspects of the

report and save the GDS from further slavery.

GDS COMMITTEE

BONUS STRUGGLE

The leaders of NFPE & FNPO observed hunger fast

from 16.10.08 to 17.10.08 demanding to delete the

discrimination in the bonus ceiling endorsement orders

denying the ceiling revision to GDS on 21.10.08. Due

to our effective negotiations, the Secretary (P) was

pleased and directed to release fresh orders in

supersession of 15th and the orders were issued

accordingly.

However in many circles, they have not drawn

arrears bonus to GDS seeking unwarranted

clarifications from Directorate. What kind of orders was

issued during 1995, the similar kind of endorsement

is made now by the revised order with the mention of

superceding the order dt. 15.10.08. As such there is

no need for any clarification and if any thing is made it

is due to the lobby of the Establishment section of the

Directorate which created the problem unwarrantedly

on 15.10.08 by causing such a discriminatory orders.

OTHER ISSUES

(i) Modified ACP promotion orders are not yet

issued by the DOPT. Only on receipt of the same, we

can effectively pursue the case further for the extension

of the ACP promotion to Postal employees.

(ii) Cadre restructuring proposal was sent by our

CHQ earlier to the Department. So far no meeting is

called for. We will pursue the issue further for early

consideration of our proposals.

(ii) Revision of wages as per the revised pay

structure based on Sixth CPC for RRR candidates,

paid substitutes, casual labourers, contingent paid etc

are being processed by the Directorate.

Let us meet at Guntur on 30.11.08 in the historic AIC. Till then, with greetings


NFPE SEEKING MODIFICATIONS ON GDS REPORT(Letter No. PF/15/2008 dated 17.11.2008 of NFPE to Secretary Department of Post.)

Sub: Modifications sought over therecommendations of the Report ofNataraja Murti GDS Committee - Requestfor discussion with the Staff Side - reg.

Sir,

This Federation seek the following

modifications and improvements in the GDS

Committee Report without prejudice to the demand

for grant of Status and Statutory Pension etc and would

highly appreciate if a discussion with the Staff Side is

held by you. Our submission is divided into three

segments viz., Conceptual issues; Wages and

Allowances; and other issues including Trade Union

related issues

1. CONCEPTUAL ISSUES:(i) Concept of Part Time: The concept of the

GDS Committee mentioned in several places in the

Report that the GDS is like a part time is unjustified

and contrary to facts. We record our strong resentment

over the comparison of GDS to Anganwadi Helpers

and Vetti, thalaiyari type of workers under local bodies

by the GDS Committee. In fact the GDS were called

as extraneous departmental agents with departmental

status since 1858 and they were brought under

provisions of FR&SR up to 1959. Less than 8 hour

employment could not be the justification for terming

them as Part Time. They are permanent workers

employed for less than 8 hours of work recruited under

relevant rules for rendering service up to their reaching

65 years of age. The Supreme Court gave judgment

that EDAs are holders of civil posts. Several Court

judgments are there denying categorising GDS/ED as

part timers. The Department also had accepted this

judgment at least to the level of extending the protection

of law for disciplinary cases. Justice Talwar Committee

also elaborately concluded with the decision that they

are holders of civil posts. Therefore terming the GDS

as part timers is an erroreneous understanding of the

GDS Committee.

(ii) Concept of comparison with regularemployees: The GDS Committee time and again

repeats in its report that the nature of job performed

by the GDS is unlike the regular postal employees.

The reason that certain type of work performed by HOs

or Departmental SOs are not performed in BOs cannot

be the reason to reach a conclusion that the job of

GDS is not the same to that of the regular staff. Even

certain type of work performed by earmarked HOs/

SOs is not done by other HOs or departmental SOs.

We do not therefore differentiate the Postal Assistants

of one HO and another HO or other SOs. The fact is

that the nature of those work performed by

departmental or a Branch Post Office are one and the

same and the attempt of GDS Committee to

distinguish the nature of job of a regular and a GDS is

unscientific and unjustified observation. The Rules and

Manuals applicable to departmental offices are

applicable to BOs in respect of all the transactions

being carried out. The comparisons earlier arrived at

by Madan Kishore, R.R.Savoor and Justice Talwar

Committee equating BPMs with Mail Overseers;

Delivery Agents with Postmen and other categories

with the Group D is based on scientific approach. That

has not been denied with valid arguments by the

present GDS Committee. Therefore this concept of

contrasting the GDS job profile with that of the regular

is to be totally rejected.

(iii). Franchisee outlets in rural areas: The GDS

Committee has recommended under Para 3.23 in

Chapter III - Systems in vogue in other countries that

in case the Post offices do not generate the minimum

income but there is need to improve access, the

department needs to look into franchisee/Out reach

arrangements. The franchisee arrangement is not a

viable alternative to the GDS System due to so many

reasons. We are totally opposed to the expansion of

Franchisee System. We therefore request that this

recommendation should not be accepted.

(iv). GDS Stamp Vendors: The GDS Committee

recommends for abolition of GDS SV categories. GDS

SVs are more economical than PAs which was the

reason for expansion of GDS SV system. To avoid

congestion in counters the GDS SV stamp selling

counters were separately opened. The time factor for

selling stamps for GDS SV is more stringent than for

the PAs. Abolition or non-filling up of GDS SV posts

based on the tightened and impracticable time factor

will adversely affect the services. Therefore

recommending abolition or non-filling up of GDS SV

category is not a justified step and so we request that

this recommendation should not be accepted.

(v). GDS MM: The GDS Committee in its report

under Para 5.21.4 last line has misrepresented our

request. We only requested to implement the

recommendations of R.R.Savoor Committee about non-

employment of GDS MM in metro and larger railway

stations and regularise them as Group D by clubbing

the vacant posts of Group D and casual and GDS

MM. The Department of Posts already ordered during

July 1989 to regularize the GDS MM in Metro Cities


and larger platforms by converting all GDS MM posts

into regular Group D posts. Despite our bringing this

fact during our oral evidence, the GDS Committee

omitted the whole point. We request that all GDS MM

should be observed either by combination or by

upgradation to regularise them as multi-skilled Group

C.

(vi). ED SPM: The recommendation to abolish the

ED SOs in urban areas is not acceptable to us.

Upgradation of ED SOs into Departmental SOs is

welcome in urban areas as and when the incumbents

are absorbed in regular stream. But abolition of EDSOs

resulting in withdrawal of postal services will be a

negative step and not acceptable to us. Similarly

conversion of EDSOs into EDBOs in rural areas is a

retrograde step recommended by the GDS Committee

resulting in reduction of existing services to the

customers. We oppose this and request to reject this

recommendation.

(vii). Opening of new BOs: The recommendation

reiterating Savoor Committee for radial distance instead

of road distance for existence of BOs is unscientific.

The public are not going to jump the distance by air

but travel by road only for reaching the offices. We

oppose this concept of radial distance and request

the Department of Posts to continue to reject the same

as was done before. The Government also did not

accept the above recommendation of Savoor

Committee consciously but vested the powers to relax

conditions for opening BOs in Heads of Circles on

public demand or by Peoples representatives. The

suggestion for closure of BOs in one place to relocate

in another place to meet the direction of the Planning

Commission for opening 3000 BOs is also to be

therefore rejected. The GDS Committee has pointed

out that a total of 27326 out of 54652 BOs reportedly

located within 3 KMs radial distance are to be

relocated. Such a step would tantamount to dislocation

of thousands of families of GDS from the village they

have settled down on their employment as per the

conditions. Huge financial strain would be befalling on

them. We are opposed to any such move and request

non-acceptance of this recommendation by the

Government.

(viii). PSSK: The GDS Committee itself observes

that only 6.5% of PSSKs could generate the prescribed

booking of RLs which was as low as one or two RLs a

day. The Scheme was given up due to the stiff

opposition from the Staff Side after the initial launch of

the Scheme. The performance of the Scheme is also

proved to be dismal. This fact has already been

acknowledged by the Government which abandoned

any expansion of this scheme in the recent past. The

recommendation therefore for further expansion of

PSSK Scheme should not be accepted.

(ix). Time factor: [1] The GDS Committee has

recommended application of treasury time factors

applied for Treasurer exclusively dealing cash

transaction is departmental HOs and bigger SOs

where lakhs of rupees are being handled. In respect of

BOs even 1/20th of the cash handled could not be

ensured and most of the currency notes are in smaller

denominations including coins. The comparison is not

a fair one and it is pertinent to note that the treasury

revised norms formulated are not been insisted for

implementation due to its impracticality. [2] Moreover

the recommendation to continue with the time factor

of 14 points fixed at the time of C.V.Rajan Committee

when limited transactions only were available with BOs

for preparation of accounts including closing of account

bag and remittances require revision. The accounting

work is ever increasing due to introduction of

multifarious work in BOs and more time factor should

be granted for this work. In addition the

recommendation under Para 9.16 - 5 stating that the

cash received and remitted to account office should

be excluded for computing work load since this will

cover within the 14 points granted for accounting work

is arbitrary and unacceptable to us. This is a time

consuming work which should be included in the cash

handled while computing the work load. [3] We

welcome the approach of the GDS Committee for grant

of time factor for all work like RPLI, PLI, NREGS, OAP

through SB Account etc under Para 9.16 and request

that such time factor should be included for calculating

the actual work hours for grant of higher TRCA on

Prorata basis. The time factor for GDS Mail Deliverer

shall continue to be compared with the time factor of

Postmen.

(x). GDS Mail Deliverer: The introduction of new

services in rural areas to be performed by GDS Mail

Deliverer would cover any shortfall in quantum of work

and therefore there is no need for introduction of a

new 3 Hours element for GDS Mail Deliverer. It is

apprehended that though not now; such an introduction

might in future be extended to the existing GDS also

causing reduction of TRCA. We request that the

status-quo to continue and the recommendation under

Para 10.17 should not be accepted.

2. WAGES AND ALLOWANCES:(a) Annual Increase: GDS Committee has

recommended annual increase ranging from 1.74% to

1.96%. This is too low. The percentage of annual

increase shall be at least 3% of TRCA as like regular

employees. The quantum of DA will be any way less

than the regular employees but the percentage of DA

should not be different. We request that this

recommendation of GDS Committee under Para


No.10.19 should be modified accordingly.

(b) Benefit of 5% TRCA: The GDS Committee

has stated under Para 10.20 (c) that the 5% TRCA

granted in lieu of 50% DA Merger to regular employees

may be absorbed / adjusted in future after 1.1.2006 in

the new TRCA structure. This is most retrograde. As

the 50% merged quantum been taken into account by

the Government for Government Employees, We

request that the GDS also should be given a 1.86 times

fixation benefit in lieu of the 5% additional TRCA granted

from 1.1.2004. More over there is no recommendation

from the GDS Committee for granting weightage for

senior GDS resulting in large number of bunching. We

request that one increment per two year service as

bunching increment as was made available by the 6th

CPC be granted to GDS to offset this anomaly.

(c) Computation of TRCA: The TRCA computed

for different categories of GDS by the Committee

negates Prorata fixation on par with corresponding

regular employees. This comparison evolved

historically by various ED Committees in the past

including Justice Talwar Committee and implemented

by the Government has been summarily rejected and

modified by the present GDS Committee. This is not

acceptable to us. We propose that the existing formula

should be continued and the TRCA accordingly

recomputed as follows:

(i). GDS SPM / BPM: Prorata TRCA of GDS SPM/

BPM should be compared with the pay scales of Mail

Overseers. In the background of large scale

computerisation of BOs during the 11th Five Year Plan

period and the recommendation of the GDS Committee

for giving preference to +2 Candidates in the recruitment

of BPMs in future the elevation of TRCA on par with PA

is justified. Even by the standards of comparison with

the Mail Overseers the BPMs shall be granted Prorata

with the pre-revised 4000-6000 pay scale only. The

recommendation of the GDS Committee in

recommending a lower TRCA is unacceptable. Therefore

we request that the Prorata be worked on the basis of

5200-20200 + 2400/- Grade Pay only as follows:

Sl. No. of Hours Points Minimum TRCA Proposedbased on Hourly rate

1 3 Hrs 75 3045/-

2 3 Hrs-3.30Hrs 87.5 3555/-

3 3.30-4Hrs 100 4060/-

4 4-4.30Hrs 112.5 4570/-

5 4.30-5Hrs 125 5075/-

(ii). GDS MD/SV: The Prorata TRCA of GDS Mail

Deliverer and Stamp Vendors should be fixed in

comparison with the implemented pay band + Grade

Pay of Postmen staff. This has been changed by the

GDS Committee and a comparison with that of the

upgraded Group C [old Group D] has been made. This

is unacceptable. The upgraded Group C is a new

concept recommended by Pay Commission for

elevating the Group D into a Group C scale and

extending that scale to the GDS MD/SV who is always

compared with the Postmen is not correct. We request

that the historical comparison of computing Prorata of

GDS MD/SV with the corresponding Postmen Scale

should continue and accordingly the TRCA shall be

computed based on the Pay Band 5200-20200 + Grade

Pay 2000/- on Prorata basis.

Sl No. Category Minimum TRCA proposed

1 up to 3 Hrs 2888/-

2 3-3.45 Hrs 3840/-

3 3.45-5 Hrs 4800/-

(iii). Other GDS categories: The other GDS

Categories which were compared with the Group D for

computation of Prorata wages shall be extended the

benefit of upgraded scale as like their counterpart

regular Group D employees by imparting training as

suggested for the regular Group D by the Pay

Commission. We feel that denial of this upgradation

and computing on the basis of 1S pay scale that is

going to be obsolete is an injustice. There is not going

to be any scale in the Government Services below

Rs.7000/- and therefore no Prorata can be computedless than 7000/- prescribed as the Minimum Wage

for Central Service. We propose the following TRCA

based on the proportionate pay of upgraded Group D:

Sl. No. Category MinimumTRCa Proposed

1 Up to 3 Hrs 2805/-

2 3-3.45 Hrs 3740/-

3 3.45-5 Hrs 4675/-

D. Dearness Allowance: It is seen that the GDS

Committee has suggested computation of a new Rural

COL Index for grant of Dearness Allowance in future.

This is an attack on the hard won benefit of GDS over

years of negotiations. There cannot be a separate COL

Index for GDS and regular employees. Both are working

in urban as well as rural areas. The vagarities of price

rise and inflation affect both equally. Even the 6th CPC

has not recommended any rural and urban COL

Indexes. Therefore we request that the recommendation

made by the GDS Committee vide Para 11.9 should

not be accepted.

E. Productivity Linked Bonus: The GDS

Committee has recommended that the Incentives for

GDS should be considered as PRIS as recommended

by the 6th CPC which will replace the PLB. The

Government has not accepted this recommendation

as the Staff Side JCM is opposed to any such

replacement or PLB with PRIS. The question therefore

doesn't arise at present. Moreover the other


recommendation of the GDS Committee for limiting

the average TRCA plus DA to 50% of the ceiling fixed

for lowest category of regular employees is an attempt

to deny the existing benefit on PLB to GDS. There is

no different ceiling for the regular and GDS under PLB.

Moreover the Bonus Act of the Government fixed the

ceiling as 3500/- and irrespective of actual monthly

salary or wages, all are restricted to the same ceiling.

Consciously cutting the benefit by fixing another ceiling

as against the Bonus Act will not be acceptable to us.

Therefore we request that the recommendation of the

GDS Committee vide Para 12.15 should not be accepted.

F. Other Allowances: It is most unfortunate that

the GDS Committee instead of recommending Prorata

allowances as recommended by its predecessor

Justice Talwar, has excluded the GDS from the benefit

of all such allowances by just stating that these are

denied on the basis that they are only part timers.

The rationale is totally unscientific. When GDS are

entitled for DA on par with regular employees, what

justification can there be to deny other allowances

too on Prorata basis. The whole approach of the GDS

Committee is untenable. We request that the

Government should reject the inhuman and unscientific

approach of the GDS Committee and should grant all

allowances on Prorata basis.

G. Combined Duty Allowance: Resorting to

combination of duty on large scale with the approach

of granting some allowances but not for converting the

post into a regular post for regularisation of the GDS

is not acceptable to us. This is nothing but exploitation

of labour and having adverse impact on the efficiency.

More over the logic behind fixing mere 500/- or 1000/-

for duties combined with one or two other work for a

BPM by the GDS Committee is not justified. When a

GDS MD or MC if employed will be earning evenaccording to GDS Committee a minimum of Rs.888/-or 765/- per hour for a month. The combination of theentire duties of another GDS is equated with only 500/

- per month is not acceptable to us. Either combinationshould result in regularisation or the combined dutyallowance should be matching with full TRCA level ofthe combined duty since the GDS is expected to performboth the duties one after another to the perfection.H. Office Maintenance Allowance: The

doubling of office maintenance allowance from Rs.50/- to Rs.100/- per month is unscientific and inadequate.Even the actual electric consumption for running theoffice is not meted out by the Government by thisrecommendation. There is other office maintenanceexpenditure for up keeping etc. Justice Talwar

Committee recommended a sum of Rs.200/- towards thisallowance. It is requested that the on a separate electric

meter the entire electric charges for the use of the Branch

Office should be met by the Department in addition to the

office maintenance allowance of Rs.200/-.

I. Cycle / Foot Beat: The work load calculation

shall be on the basis of the agreement between the

Department and the Staff side reached during 1987.

This should continue without any distortion.

J. Detention beyond working hours: The

recommendation for a paltry sum of Rs.6/- but not

exceeding Rs.12/- per day for detention beyond duty

time for exchange of mails etc is unreasonable and

therefore unacceptable to us. To deny legitimate dues

an argument is put in place that there are other

avocations for the GDS to sustain himself. Accepting

for argument sake that there are other avocations, the

detention beyond work hours will jeopardise such of

those other avocations. Therefore the compensation

beyond work hours shall not be so less but a minimum

of Rs.25/- per hour with other conditions relaxed.

K. Mode of Payment through SB A/c: The SB

account method suggested by the GDS Committee

is not going to avoid the problem of remittance on the

last working day of the month. More over the MOF

orders are clear that as far as the lower grade

employees are concerned the mode of payment

through bank need not be insisted upon. We request

rejection of this recommendation.

L. Service Discharge Benefit Scheme: The GDS

Committee has proposed for a Service Discharge Benefit

Scheme akin to pension payment. We want some

modifications. The Severance amount of 60,000/- should

be uniform for all GDS as at present and not according to

number of years of service put in to facilitate moderate

monthly payment under the Benefit Scheme. In addition

we request that since the minimum pay in Central Services

is 7000/- and the minimum pension will be therefore 3500/

-, the amount to be paid to GDS as Discharge Benefit

Scheme shall not be less than Rs.1750/- per month. TheGDS Committee has omitted to mention about thecontinuation of Severance Amount to GDS who becomeregularised as Postmen or Group D. We request that the

status quo on this matter shall continue.M. Gratuity: The recommendation made in Para14.7 for payment of ex-gratia Gratuity is against theHonourable Supreme Court Judgment and against theGratuity Act. The Gratuity is to be calculated not onlyon the basic TRCA but also on the Dearness

Allowance quantum. The maximum ceiling of 60,000/-recommended is unjustified and the ceiling is to be thesame quantum under the Gratuity Act as disposed of bythe Honourable High Court of Punjab and Haryana andsubsequently by the Honourable Supreme Court of India.N. Leave: The recommendation falls short of

grant of adequate paid leave on Prorata basis with theregular employees. The carry forward system is also


discriminatory. Instead of one year the leave

accumulation shall be permitted without restrictions

to enable the GDS to get paid leave for continued

sickness etc. We welcome the recommendation for

grant of paid maternity leave for the women GDS but

would like the modification thereon to remove the

condition prescribed to exclude medical termination

of pregnancy since to save the mother medical

termination may become necessary sometimes and

also that the same should be compensated from the

Welfare Fund. We request that the same be done from

the Government Exchequer. We also request that

proportionate child care leave as like regular women

employees may be considered.

3. OTHER ISSUES INCLUDING TRADE UNIONRIGHTS:(a) Transfer: The transfer entitlement may include

request transfer for all GDS in vacant posts without

any conditions. Our Honourable Minister of State for

Communications & IT in his open letter to GDS had

committed that request transfer to GDS will be liberally

considered. This commitment should be honoured by

the Department. For an official working for the

department for 40 years or so cannot be denied the

opportunity to get a transfer against any vacant posts.

(b) Recruitment: There are certain

recommendations made by the GDS Committee which

are stepping out of jurisdiction of a GDS Committee.

These require to be ignored by the Department and

not accepted. They are: [1] Amending the Rule 38 of

Vol. IV to deny transfer to upgraded Group C; [2]

Increasing the Direct Recruitment quota of Postal

Assistants / Sorting Assistants to 75% and reduction

of promotional quota to 25%; and [3] reducing the

promotional quota of Postmen/Mailguard vacancies

available to [Group D] multi skilled Group C by half.

(c) Examination to upgraded Group D: TheGDS Committee has recommended for examinationto be selected to the posts of upgraded Group D postsin PB-1 with 1800/- Grade Pay. There is no need forany examination and the status quo method ofseniority-cum-fitness through DPC should continue.After selection they may be imparted with training asintended for the Group D employees.(d) Discharge Age: The retirement age isrecommended to be reduced as 62. This is notacceptable to us. There is no justification for reductionof retirement age without regularisation or grant of civilservant status etc.(e) Nature of Penalties: We are opposed tochange of nomenclature of GDS Conduct &Employment Rules into GDS Conduct & EngagementRules as recommended by the GDS Committee. This

recommendation is against the spirit of the Honourable

Supreme Court Judgment already accepted by the

Government that erstwhile ED Employees are holders

of civil posts covered by comprehensive recruitment

rules. They are recruited against posts under the

Department of Posts and not simply engaged for doing

casual work. So the recommendation for change of

nomenclature suggested by the GDS committee is

retrograde and unacceptable. Secondly we request

that an element of minor penalty for minor lapses be

introduced in the Conduct Rules. The rejection by the

GDS Committee to recommend for revision of exgratia

payment for put off duty GDS requires to be

reconsidered for increasing the quantum of such put

off duty ex-gratia allowance to help the suspected GDS

survive by moderate earnings.

(f) Trade Union Rights: The recommendation

of the GDS Committee for reducing the periodicity of

monthly meetings, bi-monthly meetings, four-monthly

meetings etc is negative. The existing facility is being

reduced. These recommendations are requested to

be rejected and status-quo with the periodicity of

meetings should be protected. In addition we request

for improving the trade union rights. The

recommendation about the periodicity for holding the

All India Conferences of GDS Unions may be best left

for the decision of the unions concerned.

(g) Security: The recommendation of the GDS

Committee for increased Security to be furnished by

the GDS may not be accepted and the status quo

continued to avoid additional expenditure for the GDS.

(h) Review of Establishment: We oppose the

recommendation of the GDS Committee for annual

review of establishment but request for the continuation

of the status quo of triennial review.

We request that the Staff Side may be called

for discussions to explain our view points on all the

aforementioned issues and also before taking a final

decision for implementation of the GDS Committee

recommendations.

Note: -The Draft was finalised after discussion with all the

General Secretaries affliated to the Federation.

massive action to secure what is our due. We shall

not vacillate or hesitate, let us a disciplined Army to

the arena and compel the Government and Postal

board to accept our demands and resolving the

problems of the staff. We shall take decision on this

direction in the august All India conference to launch

action programmes culminating to indefinite strike.

We shall succeed. We must succeed.Success will be ours.

(Editorial contd. from page 1)


1. Chapter – 2 2.9.1

The Department may approach the Nodal

Department, Ministry of Labour & Employment for making

suitable amendment in the provisions of the Industrial

Disputes Act 1947 for removing the anomalous position

of GDS being governed by GDS (Conduct & Employment)

Rules 2001, and Industrial Disputes Act, 1947

simultaneously.

2. Chapter – 3 3.23

India Post may examine the relevance of the

experience of different postal administrations in

maintaining the network. The GDS Committee has

suggested various measures to improve the viability of

rural Post offices. In case the Post offices do not generate

the minimum income, but there is need to maintain

access, the department needs to look into franchisee/

Out reach arrangements.

3. Chapter – 5 5.16.1

The Department should pursue various

technology options to make dispensing of stamps easier

and cost effective. It may also utilise electronic franking

machines across the counters for reducing the stocking

of stamps.

4. Chapter -5 5.16.2

Stamp sale in Post office could as well be

entrusted to counter clerks in the present circumstances

of reduced stamp sales due to computerisation.

5. Chapter -5 5.16.3

The committee suggests for reviewing this

scheme of stamp vending through licensed stamp

vendors and make it more popular. The Department may

also consider popularising franchised outlets in the urban

areas

6. Chapter -5 5.16.4

The Committee further suggests that the GDS SVs

not justified statistically may not be filled up and there may

not be any further recruitment of GDS SVs in their place

7. Chapter -5 5.20.1

The urban Post offices may be reorganised in a

manner that public facilities are enhanced and at the same

time multi skilled group ‘C’ posts are justified in such offices.

8. Chapter -5 5.20.2

The group D nature of duties and duties of

house keeping nature may be managed through

alternative arrangements

9. Chapter -5 5.20.3

In the semi urban and rural departmental Post

offices, the GDS packers have to be continued if the Post

offices do not justify full time posts

10. Chapter -5 5.20.4

SUMMARY OF GDS COMMITTEE RECOMMENDATIONS

The duty chart and hours of attendance of GDS

packers be fixed by the Sub Divisional Inspector for strict

adherence.

11. Chapter -5 5.20.5

The engagement of GDS packers in larger

offices like LSG/HSG be avoided and Department may

consider creation of justified multi-skilled Group C posts.

Creation of new posts will however be subject to existing

instructions and orders on the subject.

12. Chapter -5 5.22.1

There is a need to conduct a work study of the

Group ‘D’ in Mail offices and Transit Mail offices. It is

possible to lay down standards for the indoor work

performed in Mail offices and Transit Mail offices. As

regards Mail exchanges, conveying the bags over

platforms, waiting time for exchange of mail and actual

time of exchange, guide lines could be worked out

depending on the number, type of exchanges, number

of bags exchanged and this area of work could be

adjusted as per actual observation in different Mail offices

and Transit Mail offices. Such a fixation of standards will

broadly take into account the Group ‘D’ assistance

required at various times and will reflect the changing

traffic needs from time to time.

13. Chapter -5 5.22.2

The requirement of Group ‘D’ and part time

engagementto cope with bunching of exchange and train

arrival/departure requires to be carefully assessed and

part time staff component managed from casual em-

ployees for limited extra need of manpower at peak hours.

GDS which is intended for operating rural postal system

needs to be phased out from Mail offices which are mostly

located in urban areas. This work may be managed by

normal Group ‘D’ or part time staff as the case may be.

14. Chapter -5 5.22.3

The GDS Mailman be treated as a wasting

group in RMS

15. Chapter -5 5.22.4

The engagement of GDS in unapproved catego-

ries like Sweeping, Gardening, Rest House Attendants,

Call boys, Box boys, Waterman be given up immediately.

There is no justification to have GDS Mailman engaged

for non operative work in RMS. These GDS Mailmen who

are presently engaged in non operative duty should im-

mediately be shifted to operational areas.

16. Chapter -5 5.22.5

The Department may examine the duties that

can be entrusted to the multi skilled group C and separa-

tion of nature of duties pertaining to group D work. All the

future recruitments be made in multi skilled groups ‘C’

posts. The Department may examine managing the house

keeping functions and duties of the nature of group ’D’

through alternative means. An exception however needs

to be made for absorption of temporary status group ‘D’.

17. Chapter -6 6.11.1.There should be no ED Sub offices both in ur-

ban and rural areas


18. Chapter -6 6.11.2.The existing offices in the urban areas should

either be closed or upgraded to departmental Sub Post

offices based on statistical and financial justification.

19. Chapter -6 6.11.3In case the EDSOs in urban areas are not jus-

tified for upgradation, the Department may consider their

closure by providing alternate arrangement for provision

of Postal services.

20. Chapter -6 6.11.4Existing ED Sub offices in rural areas should

either be converted into EDBOs or upgraded into de-

partmental SOs if justified by norms.

21. Chapter -6 6.11.5On down gradation, the existing incumbent

working in the post of EDSPM may be placed in the TRCA

corresponding to 5 hours workload of GDS BPM and his

allowances paid as GDS SPM be protected.

22. Chapter -6 6.11.6The downgraded EDSPM will earn the future

annual increase if the workload of the downgraded

EDSO assessed on revised norms reaches 125 points

per month in point system.

23. Chapter -6 6.11.7The protection will be limited to existing incum-

bent only. If he relinquishes the post, for any reason, the

TRCA of the new incumbent will be fixed as per workload

of ED BPM in point system.

24. Chapter -7 7.14.1The following services and products need to

be covered while defining the Universal Service

Obligation in the rural areas as provision of these

services by other players is non existent or not available

upto the desired level:

Product/Servicea) Postcard/Letter card/Letter/Packet

b) Parcel

c) Blind literature

d) Newspapers & Periodicals

e) Registration

f) Acknowledgement

g) Money order upto Rs. 5000/-

h) Bill Payment facility

i) Government services and Insurance services

The above products and services are

considered necessary to be provided to enable fulfilment

of social role of the Post office in rural areas.

25. Chapter -7 7.14.2The Committee recommends for review of the

existing rural Branch post offices, to ensure satisfaction

of distance condition. The distance should be radial

distance but not distance by road, and such distance

should be based on the digital map or certified by State

Government authority and to rationalise identified Branch

Post offices (which are opened in contravention of the

distance norm) to places where justification exists on

present norms. The XI Five Year Plan provides for

opening of 3000 Branch Post offices and 10,000 Retail

outlets. The opening of the new Branch offices where

justif ied may be either by relocation or through

Franchisee / Outreach arrangements.

26. Chapter -7 7.14.3Digital maps in multi-layer format be got pre-

pared to locate the Post offices with required data base

attached to them, in order to locate areas which are de-

prived of postal facility and need to be provided such

facility. This can lead to a rationalisation of Post offices

and a more efficient use of resources.

27. Chapter -7 7.14.4Panchayat Sanchar Seva Kendras have been

the low cost option for expanding the rural postal net-

work in rural and remote areas to provide basic facility in

Gram Panchayat Head Quarters without a Post office.

There is need to take a comprehensive look into Postal

Planning including provision of facilities at Panchayat

Sanchar Seva Kendras.

28. Chapter -7 7.14.5Extension of postal facilities are suggested in

the following cases. This can be through Franchisee

Outreach arrangements.

(i) Head quarters of village Panchayat where there

is no postal outlet at present and there is no Post office

in the Panchayat area which can be shifted to the GP

Headquarters.

(ii) Locations where PSSKs are now functioning

subject to the condition that there is no Postal facility in

any of the villages under the Panchayat. If there is already

a Post office in any of the villages under the Panchayat,

the Post office may be shifted to the Headquarters village

and there will not be any need for any additional facility

unless a postal outlet is justified for a village which is

not the Headquarters of a Panchayat village separately.

The area of operation in case of Panchayat can cover

the entire Panchayat area along with villages coming

under the Panchayat.

(iii) Villages which fulfil all the three criteria,

though not the Headquarters of a Panchayat.

(iv) Villages which fulfil only two criteria of distance

and population but not the income condition could also

be considered for providing Postal services.

29. Chapter -8 8.12The income formula for the BOs can be taken

as follows.

1. Stamp Sales - 83% of the stamp sales

2. Unpaid postage realised -75% of revenue

3. Commission on MOsissued -24% of revenue

4. Commission on MOs paid -38% of revenue

5. Commission on IPOs sold- 40% of revenue

6. Commission on IPOs paid- 40% of revenue

7. SB/RD transactions - Rs 41.28 x No. of live accounts/

12

8. RPLI premium collections - Rs 3.11 x No. of RPLI

transactions per month

9. Bills collection - Rs 3.11 x No. of bills collected per


month

10. Retail Post - 25% of the revenue of the total revenue

1% of the same can be added for other functions which

cannot be measured and quantified.

30. Chapter -8 8.13The present method of calculating the cost may

continue to be adopted with the following changes. In

the present formula, an amount of Rs.2 is added as

indirect overhead charges to the cost of the BO. This

indirect overhead charge was prescribed in 1982 and

the Cost index has gone up by 22.82 times during the

last 26 years. There is a need for revising the indirect

overhead charge taking into account the present over

head costs. Pending a detailed study, it is suggested

that the formula adopted by Shri M. P. Rajan to take 1% of

the total cost as indirect overhead charges on ad-hoc

basis may be adopted and a detailed review taken up

for fixing the over head charges.

31. Chapter -8 8.18Rationalisation of the establishment in the

Branch Post office be undertaken in tune with the traffic

needs subject to fulfilment of universal service obligation

in respect of delivery/collection of mails in rural areas.

Carrying out simultaneous review of establishment of Sub

office and its Branch offices for identifying surplus posts

and to utilise them in needy areas is recommended.

32. Chapter -9 9.16.1The workload of GDS BPM may continue to be

assessed by the existing method of Point system with modi-

fications suggested for cash handling and stamp sales.

33. Chapter -9 9.16.2The BOs be generally kept open for a minimum

of 3 hours. The working hours of BOs may range from 3

hrs to 5 hrs based on work load. The Branch Postmas-

ters may be entrusted with delivery/conveyance work or

both where the work load of the BPM is less on payment

of combined duty allowance. Further retention creation

of any additional posts in the BO be subjected to work

load and financial viability of the BO as criterion.

34. Chapter -9 9.16.3The time factor applicable for PLI can be adopted

for RPLI Premium Collections and Bills collection.

35. Chapter – 9 9.16.4For NREGS transactions, Old Age Pension Pay-

ments through SB accounts, the present norm for SB

Transactions may be adopted.

36. Chapter -9 9.16.5For cash handling, handling of Rs.20, 000 per

month may be fixed for earning one point of work load

per month. All receipts and payments viz. Money Order,

SB/RD/TD deposits/withdrawals, RPLI/PLI premium

collections, bills collection, bills paid may be included

towards cash handling. The cash received and remitted

to Account office may be excluded since the BPM is given

a credit of 14 points for accounts and mails work which

includes preparation of accounts, verification of bal-

ances and checking of the contents of BO bag received

or sent.

37. Chapter -9 9.16.6For stamps sale, the norm may be prescribed

at Rs. 60/- stamps per month to earn one point purely on

adhoc basis. The Department may take up work study

for fixation of new norms for workload of Branch offices.

38. Chapter -9 9.16.7The Committee also recommends that the workload of

the Branch Postmaster be reviewed at the end of every

calendar/financial year. For this purpose a statement be

introduced for submission at the end of every month to

the divisional office which should contain statistical

information on all the inputs required for assessment of

the workload except handling of unregistered articles.

The information received from the Branch Postmasters

may be posted in a prescribed register BO wise at the

Divisional office. At the end of calendar/financial year the

statistical inputs should be consolidated to arrive at

monthly average and for assessing workload in respect

of the accountable articles. In regard to unregd articles

the information can be either taken from inspection report

or be obtained from concerned Account office for 2

working days in the middle of the week. This entire

process is to be completed in the month following end

of the calendar/financial year and the revision if any is to

be given effect from the first day of following year.

39. Chapter -9 9.16.8The workload of GDS Mail Deliverer / Mail Carrier may

be calculated by Cycle Beat formula wherever the beats

are Cycleable. In case of distances which are partly

Cycleable the Cycleable distance be calculated on cycle

beat rate and the foot beat on foot beat rate.

40. Chapter -9 9.16.9The distance traversed for delivery work in main

villagewith a population of less than 5000 be fixed at 3

kilometres and in fairly big villages with a population of

more than 5000, the distance in cusba may be fixed at 5

kilometres. The actual distance between the BO village

and attached villages by shortest route be taken for

workload purpose.

41. Chapter -10 10.37.1The TRCA for various categories of GDS is rec-

ommended as below:

Category of GDS Scale proposed Annual Increase

GDS SPM Rs. 4575-85-7125 Rs. 85

GDS BPM Rs.2745-50-4245 Rs. 50

(3hourswork/upto

75 points)

Rs. 3200-60-5000 Rs. 60

(3hrs.30 min/upto

87.5 points)

Rs. 3660-70-5760 Rs. 70

(4hrs/upto100points)


Rs. 4575-85-7125 Rs .85

(5 hrs./upto125

points)

GDS Mail Rs. 2665-50-4165 Rs. 50

Deliverer / upto3hrs workload

GDS SV This will be applic-

able for future en-

gagements and

present incumbe-

nts will continue

to be paid for a

minimum of 3 hrs.

45 min.

Rs. 3330-60-5130 Rs. 60

(more than 3 hrs.

and upto 3 hrs.

45 Min)

GDS Mail Rs. 2295-45-3695 Rs. 45

Carrier / (upto 3 hrs.workload)

PKR./Mail This will be

Man applicable for

future engageme-

nts and present

incumbents will

continue to be

paid for a minimum

of 3 hrs.45 min.

Rs.2870-50-4370 Rs. 50(more than 3hrs

and upto 3 hrs 45

min of workload)

Rs. 3635-65-5585 Rs. 65(more than 3 hrs45

min of workload)

42. Chapter-10 10.37.2The office maintenance allowance is recommended

to be revised to Rs 100 per month for GDS SPM/BPM.

43. Chapter-10 10.37.3The rate fixed by Finance Ministry for payment

of Cycle Maintenance allowance may be adopted for

GDS. The Committee recommends that the condition of

minimum requirement of 10 Kms may not be insisted

upon and all the GDS MD/MC may be paid CMA if the

track is Cycleable.

44. Chapter-10 10.37.4The Boat allowance may be fixed by the Circles

taking the actual charges paid into account subject to a

maximum limit of Rs 50 per month

45. Chapter-10 10.37.5The allowances for BPM for remitting cash may

be prescribed at Rs 50 including transportation cost and

for taking an escort, the extra reimbursement of Rs 25

may be paid and grant of this allowance is subject to

conditions prescribed in para 10.20

46. Chapter-10 10.37.6The FSC for GDS SPM/BPM may be revised to

Rs 25 per month and for other categories of GDS doing

delivery work the FSC may be revised to Rs 10 per month

47. Chapter-10 10.37.7For each item of work for the GDS BPM. In cases

where BPM is attending to delivery in the BO village only

it may be limited to Rs 250 per month. As regards con-

veyance, the BPM entrusted with exchange with MMS or

train, such compensation be limited to Rs 250 per month.

48. Chapter-10 10.37.8The GDS Mail deliverer or Mail carrier are at times

attached the additional duty of another post due to various

reasons. This is generally for a limited number of days. In

such cases, they may be paid compensation @ Rs. 25/-

per working day against the existing Rs. 75/- per month.

49. Chapter-10 10.37.9Constitution of a committee for verification and

checking of TRCA fixed is recommended.

50. Chapter-10 10.37.10The revised TRCA be made effective from 01-

01-2006 and all other allowances may be made pro-

spective from the date of issue of the orders. The ar-

rears of TRCA may be paid in two instalments of 40%

and 60% each spread over two financial years.

51. Chapter-10 10.37.11There is a need to evolve different wage struc-

ture based on consolidated allowance and incentives to

generate higher level of transactions in the rural Post

offices. The Department may consider evolving a sys-

tem which will incentivise the person engaged in the

rural network and such a change may be considered for

future engagement of GDS.

52. Chapter-10 10.37.12The payment of TRCA may be made through

Savings bank accounts.

53. Chapter – 11 11.9The Government may explore the possibility of a

specific survey to construct a separate cost index based

on the consumption basket in rural areas through National

Statistical Commission. Till such time a separate index is

constructed for rural areas, the Department may continue

to use the existing AICPI (IW) for estimating the DA and

compensate the GDS for increase in cost of living.

54. Chapter – 12 12.15.1As recommended by the Pay Commission the

bonus may be calculated with reference to productivity

as measured by the % of increase in revenues vis-à-vis

the staff expenses as compared to the base year with

suitable correction to technology where adopted.

55. Chapter – 12 12.15.2Till such time a new PLB formula is worked out,

the exgratia for Gramin Dak Sevaks may be calculated by

limiting the average TRCA plus D.A to 50% of the ceiling


fixed to lowest category of departmental employees.

56. Chapter – 12 12.15.3The Committee has suggested increase in the

incentives for GDS engaged in BOs and EDSOs. When

the Department decides to put in place increased incen-

tives, this will be in the nature of PRIS as recommended

by the Sixth Pay Commission in replacement of PLB.

57. Chapter – 13 13.6.1The Committee recommends the revision of the exist-

ing rates of commission subject to detailed examina-

tion by the Department

Existing Proposed(1) Net Savings 2% No change

Bank Deposits

(2) Recurring Nil 1%

Deposit

(3) Time Deposit 1% No change

1-3 years

(4) Time Deposit 5 2% No change

years

(5) Procurement of Rs. 250/ -per Rs. 250 for

new RPLI business wholelife polic-

lakh of new es, convertible

business whole life polic-

procured(for es and Rs.400

Endowment, per lakh of new

AEA,Children’s business proc-

policies only) ured (for

Endowment,

AEA, Childrens

polices)

(6) Renewal RPLI 1% 2%

Premium

Collections

58. Chapter -14 14.7.1The existing nomenclature of ex-gratia gratuity

needs no change as the GDS are engaged on a part

time basis and are not governed by the CCS (Pension)

Rules 1972.

59. Chapter -14 14.7.2Ex-gratia gratuity may be granted at the rate of

half month’s basic allowance for each completed year

of continuous service earned on the basic allowance

drawn before discharge from service subject to a

maximum of Rs 60,000/- or 16 ½ months basic TRCA

calculated at the rate of half a month’s TRCA for each

completed year of service whichever is less

60. Chapter -14 14.7.3The eligible minimum period for entitlement of

ex-gratia gratuity may be reduced from 15 years to 10 years

61. Chapter -14 14.7.4Leave without allowances of 30 days or more

at a time be deducted from the total eligible service.

However cases of leave availed without allowances for

30 days or more due to genuine prolonged illness may

be condoned by the Head of circle on the

recommendations of a committee constituted for this

purpose.

62. Chapter -14 14.10.1

The Committee recommends that the rate of monthly

subscription and amount of insurance cover under the

Extra Departmental Agents group insurance scheme

1992 be increased as under:

Rate of Monthly Subscription Insurance Cover

(for all categories of GDS)

Rs. 50 Rs.50,000

63. Chapter – 14 14.10.2A detailed review of the current mortality rate

with a view to revise the apportionment between

savings and insurance fund needs to be under taken.

64. Chapter – 14 14.10.3The Department may devise an appropriate

machinery for periodical review of the mortality rate and

adjustment of apportionment ratio.

65. Chapter – 14 14.14.1The Severance amount payable at present may

be revised to Rs. 1500/- for every completed year of ser-

vice subject to a maximum of Rs.60,000-

66. Chapter – 14 14.14.2The eligible period of service for grant of

Severance amount may be brought down to 10 years

as against existing 15 years

67. Chapter – 14 14.14.3The Government may introduce a service dis-

charge benefit scheme by making a contribution of Rs.

200 per month for the period the GDS is on duty. The

fund may be managed by PLI Directorate or any other

suitable agency to get adequate secure returns. The

eligibility of service for getting benefits under Severance

amount/Service discharge benefit scheme may be pre-

scribed at 10 years of continuous satisfactory service.

68. Chapter – 14 14.14.4The total accumulations payable at the time of

discharge (including Severance amount if any) may be

annuitised and monthly payments made. The monthly

payments will be made to the GDS on discharge and in

the case of death of the GDS while in service, to the

surviving spouse of the GDS at 50% of the monthly pay-

ment.

69. Chapter – 14 14.14.5A GDS joining the new service discharge ben-

efit scheme will be eligible for Severance amount at the

rate of Rs. 1500 for every completed year of service as

on the date of introduction of new scheme in addition to

the new discharge benefit on the contributions made by

the Department.

70. Chapter – 14 14.14.6A GDS opting to continue with Severance

amount scheme will be entitled to receive Severance

amount @ Rs. 1500/- for every completed year of ser-

vice subject to a maximum of Rs. 60,000/-, provided he

has put in more than ten years of continuous satisfac-


tory service.

71. Chapter – 14 14.14.7The payments under the new scheme may be

made eligible for Gramin Dak Sevaks who are discharged

on rendering satisfactory continuous service and to the

spouse of GDS who die while in service.

72. Chapter – 14 14.14.8The Gramin Dak Sevaks whose services have

been dismissed /removed for unsatisfactory work/miscon-

duct will not be eligible for any payments under this

scheme. The amount that would not be payable under this

scheme either due to the aforesaid reason or due to ineli-

gibility for any reason will be credited to the Government.

73. Chapter – 15 15.5.1After evaluating the present schemes, the GDS Com-

mittee recommends the following proposed assistance

under welfare schemes:-

Sl. Name of Welfare Present ProposedNo Scheme Finanacial Assistance

Assistance

1. Immidiate relief Rs.7000 Rs.8000

on death2. Relief to the depe- Rs.7000 Rs.8000

ndent of GDS who

die while on duty

due to any accident

3. Death due to attack Rs.10000 Rs.20000

by robbers, terrorists

riots etc while on

duty

4. Death occuring due Nil Rs.150000

to enemy action in

war or border skirm-

ishes or action

againts militants,

terrorists, extremists

etc.

5. Funeral expenses Rs.250 Rs500

6. Financial assistance Rs.750 Rs.750

in natural calamities

7. Nutritional diet to

GDS suffering from

tuberclosis

(a) Indoor treatment Rs.200 PM Rs.400 PM

(b) Outdoor treatm- Rs,100 PM Rs.200 PM

ent

8. Financial assistance Rs.1500 up to Rs.5000

in case of prolonged

and serious illness/

major surjeries

74. Chapter – 15 15.5.2The existing scholarship and book award

scheme may be liberalised in respect of Gramin Dak

Sevaks to cover upto two wards for grant of scholar-

ships and book awards subject to condition for grant of

the same.

75. Chapter – 15 15.5.350% of the welfare funds may be allocated to

the welfare grants of Gramin Dak Sevaks in the circle.

76. Chapter – 15 15.5.4The existing rates of scholarships and book

awards which were fixed more than 10 years back may

be suitably revised.

77. Chapter – 15 15.6.1Department may examine introduction of a con-

tributory insurance health scheme for in-patient treat-

ment of Gramin Dak Sevaks through Government Hos-

pitals/ Private Hospitals. The insurance premium may

be contributed jointly by the Government and the GDS

as fixed by the Government. The GDS and the spouse

may also be covered under the health scheme without

contribution from the discharged GDS.

78. Chapter – 15 15.6.2Presently, discharged Gramin Dak Sevak do not

get any assistance for medical treatment. It is recom-

mended that the Welfare Fund Scheme may also be

extended to the discharged GDS for providing financial

assistance of inpatient treatment obtained from govern-

ment hospitals as in the case of GDS in service. The

financial assistance, however, be limited only to Gramin

Dak Sevak and the spouse.

79. Chapter 16 16.14.1To help female Gramin Dak Sevak to

fulfill the role of maternity, she may be paid 3 months

TRCA out of the welfare grant for the first two children,

which will be limited to two confinements during the

whole service.

80. Chapter 16 16.14.2Financial grant shall not be admissible for

medical termination of pregnancy (abortion, miscarriage

and still births)

81. Chapter 16 16.14.3Minimum service of one year be prescribed for

being eligible for the financial grant in case of maternity

leave.

82. Chapter 16 16.14.4Women GDS Mail Deliverers and Mail Carrier

may also be considered for lighter and stationary duties

wherever possible before and after maternity.

83. Chapter 16 16.14.5The existing powers delegated to Divisional

heads for grant of leave without allowance beyond 180

days for GDS for working against departmental vacancy

of Postman/Group D may be extended to grant leave

(with financial grant from welfare fund) for three months

and for grant of leave without allowances for another

three months during the period of confinement and there-

after, limited to two confinements only

84. Chapter 16 16.14.6Paid Leave up to maximum of 20 days in a year

in place of 10 days Paid Leave in a block of Six months

without accumulation is recommended.


85. Chapter 16 16.14.7In single handed Branch offices, Gramin Dak

Sevaks will provide his/her substitute on his own

responsibility during the Paid Leave period. The GDS

will provide names of one or two persons who possess

required qualifications for engaging during leave

periods and such list will be approved by the appointing

authority. The GDS will get prior sanction of leave from

the competent authority. In the Branch Post offices having

more than one hand, combination of duties may be

resorted to for managing the work during the leave period.

The person entrusted with the combined duty may be

compensated at Rs 25.00 per day towards combined

duty.

86. Chapter 16 16.14.8The Department may consider that all future

engagements in leave vacancies/short term vacancies

be managed by combination of duties and if such a

course is not feasible, they may be managed by local

arrangement unless it is decided to make a provisional

arrangement after following the regular process of en-

gagement and such local arrangement should not ex-

ceed 90 days. In long term arrangements, the tempo-

rary engagement will be subject to work load and finan-

cial justification of the office.

87. Chapter 16 16.14.9The present ceiling on availing leave without

allowances upto 180 days in a period of one year either

in a stretch or in intermittent intervals may continue.

88. Chapter 16 16.14.10The term appointing authority for GDS SPM/BPM

may include Deputy Supdt of Post offices of postal divi-

sions which are in charge of Junior Administrative grade

officers. If the post of Deputy Supdt of Post offices is not

available the term Head of the division should include

JAG officer in charge of the division as appointing au-

thority.

89. Chapter 16 16.14.11For all categories of GDS, it may be prescribed

that they possess knowledge of regional language as

evidenced by their having studied the regional language

as a subject of study in matriculation or 8th standard as

the case may be.

90. Chapter 16 16.14.12The existing instructions below note II under

Rule 3 which deals with terms and conditions of en-

gagement may be separated and framed as Rule 3A

with caption terms and conditions of engagement.

91. Chapter 16 16.14.13The existing Rule 6 of the conduct rules stating

that the Sevaks are not eligible for pension and their

eligibility for ex gratia gratuity and other amounts as may

be decided from time to time may be reframed.

92. Chapter 16 16.14.14A separate conduct rule after existing Rule 5

about the applicability and payment of TRCA to the

Gramin Dak Sevaks as may be decided from time to

time based on the work load may be framed.

93. Chapter 16 16.14.15

Failure to take up residence in the place of duty in re-

spect of GDS SPM/BPM after engagement should be

treated as violative of conditions of engagement of GDS

and liable for disciplinary action under Rule 10 of the

conduct rules requiring removal/dismissal. This clause

should be incorporated in the letter of engagement. This

should be clearly stipulated by reframing the existing

instruction No (vii) below note II under Rule 3 of the con-

duct rules.

94. Chapter 16 16.14.16The transfer facility may be restricted only in the

cases of women GDS getting married, surplus declared

GDS provided alternate engagement at a different place

and wards of deceased Gramin Dak Sevaks provided

with engagement in a post away from his place whereby

he cannot look after the interest of the family of the

deceased. The transfer be restricted within the division

subject to other conditions.

95. Chapter-16 16.14.17The Security for the GDS BPM/SPM may be

revised to Rs. 25000 and for other categories of GDS it

may be revised to Rs. 10,000. The security may be in the

shape of Fidelity Guarantee Bond or National Savings

Certificate. The present periodicity of yearly renewal of

the FGB may be fixed in quinquinniel block (once in five

years) so that the required premium for five years block

may be recovered and FGB obtained for full block at a

time. In case of any fresh engagements in the middle of

the block the FGB can be taken from the date of joining

to the end of the block. The block can be fixed uniformly

for five years for all. This increase in periodicity will reduce

considerable work in the Head Post office.

96. Chapter 17 17.3.1The Committee observed that though

operationally the present qualification of Matriculation

prescribed for the GDS SPM/BPM is adequate, to provide

for higher administrative efficiency in the context of new

services that are likely to be introduced in rural offices

and improvement in educational levels, preference may

be given to the candidates with higher qualification of

10+2. No weightage need be given qualification higher

than 10+2. There is also need to prescribe that the

candidates should have knowledge in local language,

as this will be

essential for functioning of the BPM.

97. Chapter 17 17.3.2The Committee suggests that there may not be any

relaxation in the minimum educational qualification for

the wife of the deceased GDS while making

compassionate appointment as BPM/EDSPM and

relaxation of educational qualification may however be

considered for other GDS posts.

98. Chapter 17 17.4.6The existing recruitment procedure requires

refinement and it should be clearly indicated in the


notification about the provision of suitable

accommodation on his own arrangement by the

selected candidate and mandatory condition of taking

up residence in the place of duty before taking up

appointment. Similarly in the letter of engagement, the

appointing authority should clearly intimate that any

failure to take up residence in the place of duty would be

violative of the conditions of engagement and liable to

be proceeded under Rule 10 of GDS (Conduct and

Employment) Rules, 2001 and the note II (vii) below Rule

3 of the Conduct rules may be modified to this effect.

99. Chapter 17 17.6.1The Committee suggests that preference may

be given to the persons who are within 45 years for

general category and giving age relaxation to SC/ST/

OBC candidates as applicable. However where the

candidates within the suggested age group are not

available, relaxation in age condition may be allowed for

engaging the GDS subject to his being found fit and

fulfilling all other conditions for engagement as GDS.

100. Chapter 17 17.8.1Keeping in view the need for efficient discharge

of duties and also that an increase in the benefits/

payments on discharge of GDS are now being

suggested, the age of discharge of GDS be fixed at 62

years against present age of 65 years. With this, there

will be one time extra outgo of cash disbursement

towards ex-gratia gratuity and Severance amount The

Department may effect this change in a phased manner

over a period of 3 years.

101. Chapter 17 17.12.2A selection committee may be constituted at

the Divisional level for recruitment to all the GDS posts

that are needed to be filled up once in a quarter as

detailed in this para.

102. Chapter 17 17.14.1Induction training for GDS BPM be made

inclusive and the period increased to two weeks through

a qualified trainer. Provision also be made for training of

any new products introduced and refresher training at

suitable intervals.

103. Chapter 17 17.14.2The period of training of GDS MD may be

increased from 3 to 5 days. The training may include

marketing of services like SB, PLI, RPLI and Bills

collection.

104. Chapter 17 17.26rules that recruitment to Group ‘D’ is a direct

recruitment and GDS are given preference over outsid-

ers in recruitment.

1.1 The multi skilled Group ‘C’ Posts be filled up

from outsiders through a recruitment examination. How-

ever, preference may be given to the extent of 75% to

GDS and 25% to the eligible Casual labourer recruited

before September 1, 1993.

1.2 The Gramin Dak Sevaks upto the age of 50 years

having matriculation qualification and who have put in 5

years continuous service may be allowed to take this

examination.

1.3 In respect of Casual labourer, they should fulfill

the educational qualification of matriculation and should

have been recruited initially through employment

exchange and governed by the orders of DOPT for

relaxation in this regard. The examination will be based

on requirement for proper discharge of Group ‘C’ duties

which will be identified by the Department.

1.4 The duties which are of Group ‘D’ nature may

be managed by other means.

1.5 In order to maintain to local character of

employment, the multi functional Group ‘C’ may not be

allowed transfer from the Division or Unit to which they

are recruited. The existing provisions of Rule 38 of Vol.

IV be modified to this effect.

105. Chapter 17 17.26.2It is recommended for modifying the present

recruitment rules for Postman/mail guard categories.

25% of the vacancies may be filled up through multi

functional Group ‘C’ candidates with matriculation quali-

fication upto the age limit of 50 years on the basis of

merit in a common examination. Out of the balance of

75% of the vacancies, 50% of the outsider vacancies the

GDS may be given preference over the outsiders. The

Gramin Dak Sevaks with matriculation qualification with

50% of marks, and who have put in 5 years of satisfac-

tory continuous service and upto the age of 45 years

(retaining the existing age relaxation for SC/ST and OBC

candidates) be permitted to take the examination. The

remaining 25% of the vacancies may be filled up through

outsiders with matriculation qualification with 50% of

marks and upto the age limit of 18-25 years. All these

candidates should have studied Matriculation with state

language as one of the subjects.

2.1 The examination should be for testing analytical

ability, arithmetical ability and data entry on computers.

The minimum qualifying marks for multi-skilled Group

C candidates and GDS candidates may be prescribed

at 45% in each paper and for the outsiders the qualifying

marks

in each paper be prescribed at 50%.

2.2 The unfilled vacancies if any, in 25% of quota to

be filled up through multi-skilled Group C through

examination may be added to 50% of GDS quota to be

filled up through GDS on merit. The unfilled vacancies of

75% quota (of multi skilled Group C & GDS) if any be

filled up through meritorious GDS of other Postal

Divisions in the place/region. If vacancies still remain

unfilled, they may be added to 25% outsider quota for

the division.

2.3 In order to maintain local character of

employment recruited from the quota of outsiders and

the postmen selected from multi functional Group ‘C’,

they may not be allowed transfer from the division or unit

in which they are recruited. The existing provision of rule

38 of Vol. IV be modified to this effect.


2.4 For providing transparency, the examination be

supervised by an officer not connected to the recruitment

division. Similarly, a committee consisting of Divisional

head and Supdt. of Post offices of neighbouring division

co-opting ASP Headquarters be constituted for opening

the answer script bundles, tabulation and announcement

of the results.

2.5 The unfil led vacancies of 75% quota (of

multifunctional Group C & GDS) if any be filled up through

meritorious GDS of other Postal Divisions in the place/

region. If vacancies still remain unfilled, they may be

added to 25% outsider quota.

106. Chapter 17 17.26.4The Recruitment to Postal Assistant/Sorting As-

sistant could be 75% by direct recruitment and 25% by

promotion through a Limited Departmental Competitive

Examination. GDS may be allowed to compete for the

unfilled vacancies of departmental quota in the exami-

nation subject to

(a) Their possessing the minimum educational

qualification of 10+2 Standard Senior Secondary

(excluding Vocational Streams) and have put in a

minimum service of 5 years.

(b) Only those Gramin Dak Sevaks shall be eligible

for being considered who have secured marks, not below

the marks secured by the last direct recruit selected in

the previous recruitment of the relevant category as the

case may be for, Scheduled Castes, Scheduled Tribes

or Other Backward Classes or OCs.

(c) They may be allowed up to 30 years of age (35

years for Schedules Castes or Scheduled Tribes

communities and 33 years for other Backward Classes

community) as on the crucial date fixed for the direct

recruitment of the same year.

107. Chapter 17 17.26.5The term “substitute or provisional

appointment” be changed as “substitute engagement

or temporary engagement.” for engagement of GDS.

5.1 Temporary engagement should not stretch

beyond 90 days and any extension beyond 90 days

should have prior approval of the Postmaster General.

5.2 The temporarily engaged person may be paid

consolidated allowance of the lowest TRCA applicable

to the vacancy with DA thereon and not eligible for any

other benefits other than the incentives provided for the

engagement.

5.3 The period for temporary engagement will not

count for any purpose even if he is regularised

subsequently by due process of selection.

108. Chapter 18 18.15.1In the light of the clarification issued by the Nodal

Ministry, the instruction issued by the DG P&T in letter

No 151-7/78-Disc II dated 29-06-1978 about the

quantum of recovery of pecuniary loss requires to be

modified.

109. Chapter 18 18.15.2The Committee recommends that the

Department should provide a commensurate

honorarium to the retired officers working as inquiry

officers, depending on the complexity of the case. The

Committee feels that such commensurate financial

incentive will encourage many retired officers to

undertake the job will ingly. The Committee also

recommends that the circles may draw a list of retired

Group ‘A’ and Group ‘B’ officers who are willing to

function as Inquiry Officers and communicate to the

divisions for effective utilisation of their services. A

Provision also exists for payment of honorarium to the

Departmental officials functioning as IO / PO subject to

certain conditions. The Department may consider

revision of the honorarium now currently paid and make

it attractive so that the existing Department Officers take

interest and initiative for quick disposal of the enquiries

and submission of the IO reports.

110. Chapter 18 18.15.3The present amount of compensation (paid as

ex-gratia) in case of put off duty for the First Ninety days

may be retained in its present form.

111. Chapter 18 18.15.4Review may be under taken after three months,

if enquiry is delayed due to reasons attributed to the

GDS, ex-gratia may be reduced by 50% and if delay is

not attributable to the GDS, the ex-gratia may be

enhanced by 50%.

112. Chapter 18 18.15.5Under Rule 19 of GDS (Conduct & Employment)

Rules, 2001, the revisionary power may be exercised by

CPMG or PMG under whose jurisdiction the petitioner is

engaged.

113. Chapter 18 18.15.6The review powers are with President under

Rule 20 of GDS (Conduct & Employment) Rules, 2001.

Time limit for preferring the review petition may be fixed

as two years from the date of issue of appellate order or

revision order sought to be reviewed.

114. Chapter 18 18.15.7A new Conduct Rule 29 (A) may be incorporated

by suitable amendment and modification in the existing

GDS (Conduct & Employment) Rules, 2001 that “The

GDS will not engage in any activity with any outside

agency which will be detrimental to the Business of the

Post office”.

115. Chapter 18 18.15.8A Conduct Rule prohibiting the GDS from

contracting another marriage may be framed.

116. Chapter 18 18.15.9The GDS (Conduct & Employment) Rules, 2001

may be renamed as “GDS (Conduct & Engagement)

Rules.”

117. Chapter 19 19.5.1A channel of correspondence to effectively

address the problems of GDS at Divisional, Regional,

Circle & Directorate levels needs to be ensured.

118. Chapter 19 19.5.2


Formal meetings to discuss unresolved issues

through correspondence be held once in 3 months at

Divisional level, once in 4 months at Regional level and

once in 6 months at Circle and Directorate level.

119. Chapter 19 19.5.3The cost of a substitute wherever it is necessary

to engage be met from the Department upto 2 members

for periodical meetings subject to the provision that the

combination of the duties is not feasible.

120. Chapter 19 19.5.4The present periodicity of holding All India

Conference may be revised to 3 years with a grace period

of six months.

121. Chapter 19 19.5.5Formal regular meetings with Recognised GDS

unions once in six months at Directorate Level with

Member (P), as Chairman, the participation of concerned

Dy. Directors General with Directorate (SR) as the

convener be conducted. The unresolved issues in six

monthly meeting with Member (P) if any may be placed

before Secretary Posts for perusal and action as deemed

necessary.

122. Chapter 19 19.5.6The Department may consider amending the

existing Rule 4(d) (i) of EDAs (RSA) Rules, 1995 for the

purposes of recognising second association. The

existing percentage of 15% of membership may be

revised to 30,000 verifiable membership.

123. Chapter 20 20.5.1 1.Getting the approval of Reserve Bank of India

(RBI) for opening of account with any Branch of

Nationalized Bank without minimum ceiling of annual

turnover for opening of account with the banks.

2. Getting transactions of all Nationalized Banks

in the circle for PO-Bank transactions.

3. Computerised reconciliation of information on

daily basis of Bank transactions at Head Post Office

level and passing it on to RBI and Nodal Branch of the

Nationalized Banks.

4. Use of vehicles with provision of armed guard

for movement of cash where specially required.

5. Authorising Branch Postmasters for obtaining/

remitting of cash exceeding the limits, needed with an

escort wherever required.

124. Chapter 21 21.3Location of the BOs :

It is necessary to provide proper

accommodation for Branch Post office at easily

accessible place in the village. The Panchayat can be

requested to provide accommodation for the Branch

Post office near their office or in a suitable place where

the public congregate for their other needs. The

committee had observed that in some of the circles, the

Panchayats had provided proper accommodation where

the public congregate. Such an arrangement needs to

be worked out on an All India basis to ensure provision

of suitable accommodation by Panchayats. Where

suitable Panchayat accommodation is not available, it

needs to be ensured that BPM provides suitable

accommodation for the Branch office.

125. Chapter 21 21.4Infrastructure Facility:

A table, three chairs, a forms rack, a steel Almirah

(full size) with locker, safe for keeping cash, digital

weighing scale, literature pertaining to various products

and services, book of BO Rules, leather cash bag, BO

bags and forms and stationery for proper functioning of

the Post Office need to be provided. Besides the BO

needs to be equipped with all necessary literature on

Mail Services, Banking, Insurance, other financial

services and new service provided in each of the BOs.

126. Chapter 21 21.5Direct mail:

The Department may consider having a

dedicated cell under BD to develop the area of Direct

Mail. The data base can be utilised for marketing of

various products like RPLI, savings bank, and recurring

deposits internally and for marketing of products of other

companies.

127. Chapter 21 21.5Mails:

The Department should constantly monitor mail

transmission and ensure delivery of all mail including

speed post as per the norms fixed by the Department.

The GDS committee during their visits observed that

there is considerable delay to the public mail including

Money orders. The committee, therefore, feels that the

mail offices and the Transit Mail Offices (TMOs) should

be properly staffed and monitored and there should be

no transfer of mail and consequent delay. In case of

shortage of staff, the work of the Mail Offices and the

Transit Mail Offices (TMOs) may be efficiently managed

through alternative incentive systems.

128. Chapter 21 21.8Measures to improve the service level in payment ofMoney orders:1. Computerisation of BOs wherever there is a

minimum level of transactions including MO payments.

2. Generating of SMS to payees when once the

computerised system is in place.

3. Strict monitoring of MOs received for delivery

from the time of receipt in SOs to payment in BOs.

Checking of transit of MOs from date of booking to

payment.

4. Physical verification of MOs paid along with

monitoring customer level of satisfaction.

5. Checking of inward complaints received in PG

Cell of Divisional office.

6. Supply of cell phones to the Branch offices to

enable customers to be in touch and also enable the

SDIs/SPMs and Divisional Superintendents to constantly

monitor any deviation in the service level.

7. The mobile phones may be operated in a closed

group system with Sub Post office, Head office, Sub


Divisional Inspector, Divisional office, Regional office etc.

8. The public be enabled to get in touch on mobile

phone with Branch Post office in respect of any query

relating to service and all these conversations on mobile

phone may be recorded in an IP address in the central

computer at the divisional level for analysis.

9. To ensure payment of money orders in time

correctly to the payees, all the postal users in the villages

can be purpose cards for all postal transactions. Such

cards can be funded as co-branded cards with other

users like State Government and Banks. This system of

introducing such cards will go a long way in providing

efficient services in the rural areas and also cut down

paper work. This will also reduce the cost of operations

by reducing the checks at the higher levels in the system.

10. Same biometric card which has been proposed

for Money order payment could be utilised for all financial

transactions of the Post offices like Savings Bank,

Recurring Deposits, RPLI, Bills collection and operating

as an ATM card for receiving payments. The delay in the

transmission of Money orders can be overcome by

switching over to the electronic transmission of Money

Orders. This presupposes that all the delivery Sub Post

offices are computerised and the cash arrangement in

the Branch Post office is strengthened adequately.

129. Chapter 21 21.9 3.Extension of NSC/KVP sales to BOs Savings Bank:

With the improvement in the economy ‘Heads

of Circles should examine the desirability of authorising

issue of certificates in Branch Post office by way of issue

of preliminary receipts and certificate being delivered

next day after receipt from the Sub Post office.

4. Revision of SB withdrawal power of BPM:Presently, the limit of Rs. 2000/- is in operation

for immediate withdrawal by the BPM from a savings

bank account. Keeping in view the erosion in the value

of money and also the public demand for enhancing the

limit of withdrawal, the independent power for Branch

Postmaster may be enhanced to Rs. 5000/- for

withdrawal.

5. Computerisation of BOs for SB operations:Computerisation of Branch offices needs to be

taken up on a massive scale to enable better accounting

of transactions and efficient management of Savings

Bank. This coupled with introduction of biometric cards

which can also function as ATM cards will enhance the

public facility in availing Savings Bank transactions.

130. Chapter 21 21.10RPLI operations:

The computerisation needs to be expedited in

order to make the RPLI operations efficient and cost

effective. The public also will be able to get a better qual-

ity of service when once all the departmental post of-

fices are computerised and networked. In addition to,

the computerisation of departmental offices, there is

need to provide point of sale terminals to Branch Post

offices forthe all transactions of the BOs including RPLI.

This will considerably bring down the cost of operation

in RPLI and also lead to a much higher level of satisfac-

tion for servicing of insurants. There is need to market

RPLI in a much better manner. RPLI scores over similar

Insurance products. It is offered by a trusted Depart-

ment like Department of Posts with a strong presence

in rural areas. The premium is lower and bonus is higher.

However, the variety and flexibility that is offered by other

Insurance companies is lacking. During Public Survey

conducted by the GDS Committee, the Public desired

unit Linked Insurance Policies and Pension Policies to

be introduced by the Department. The Department

should quickly move in the direction of improving the

service quality and offer a greater variety of products

needed by the public.

131. Chapter 21 21.11Bills collection:

Supply of computer to all the Sub Post offices

and hand held Computers or PCs at Branch Post office

will greatly enhance the present service facilities to the

public in collecting a variety of bills.

132. Chapter 21 21.12NREGS:

This scheme has to be seriously pursued in all

the circles in a manner that leads to greater transparency

in operation and cost effective implementation. The point

of sale terminal has been implemented by the State Bank

of India for its account holders in remote locations

through the rural Post offices. The Department should

quickly move in the direction of computerisation of the

Branch Post offices wherever there is need for

transactions like NREGS and also integration of all the

transactions of the BOs adopting technology which has

already been implemented. It is not possible to

implement a scheme like NREGS in manual system.

The Department needs to quickly adopt a proper

computerised system for implementing NREGS. The

problems like shortage of forms and stationery and the

funds required for printing of the same, cash

management of Post offices, provision of staff support

at all levels with computerisation of all Branch offices is

vital to the success of NREGS scheme and theses

issues need attention at the highest level in the

Department.

133. Chapter 21 21.15The Department has been trying to move to a

Central Base data management system with a single

point data entry but has not been able to implement the

system so far. There is an urgent need for the

Department to implement this change process. All Sub

Post offices in the country need to be inter-linked to a

Central Data Base for generation of all the needed reports

to reduce redundancy in so many points in the system.

Implementation of computerisation in all the Branch Post

offices which have minimum work load will produce

dividends to the Department in as much as it will improve

the efficiency and cost effectiveness of the transactions.


134. Chapter 21 21.16Provision of Railway reservation through BOs:

One of the public demands has been that de-

partment should provide the facility of railway reserva-

tion at the Branch Post offices. The Post office supplied

with computers/POS terminals can provide reservation

facility.

135. Chapter 21 21.17Sale of Recharge coupons of all mobile companies:

Another demand of the public has been that the

BOs undertake recharging of mobile phones of various

service providers. Once a mobile phone is supplied to

Branch Postmaster, arrangements can be had with the

service providers for authorising the BPM to recharge

the mobiles through his cell phone. The BPM can also

facilitate the public to use the mobile phone for making

calls. The Department can also consider having a tie up

with mobile companies to install GSM based coin

operated mobile phones as has been done in some

circles.

136. Chapter 21 21.18Dissemination of knowledge:

The literature regarding dissemination of

information relating to Health, Aids Control, National

Literacy Programmes, various Government schemes for

generating employment can be displayed free of cost in

the Branch offices.

137. Chapter -23 23.91. Department may prescribe a separate citizen’s

charter for the Branch Post offices laying standards for

various transactions done at Branch Post offices.

2. The Citizen’s Charter and service standards

have to be refined further after detailed discussions with

the stake holders viz., staff, officers and members of the

public.

3. The Department should provide transparent

mechanism in payments under various services and

the computerisation of Post offices can bring about

transparency and accountability in rural Post offices.

4. Establishment of call centres with common toll

free telephone numbers to enable the public to elicit

information about all postal products and lodge

complaints on service failures is recommended.

5. The Department may consider instituting

consumer watch dog mechanism at National and circle

levels to monitor adherence to service standards. An

organisation similar to Ombudsman in Banks can be

thought of to take care of the unresolved grievances of

the public, overseeing the implementation of public

expectations and maintenance of service standards.

138. Chapter -24 24.121. The Branch Post office should have good

ambiance and provided with appropriate furniture and

accessories to make the BO presentable. The GDS

Committee recommends for supply of the infrastructural

facilities detailed in para 24.3 of the report.

2. The Committee recommends for extension of

orders for supply of Identity cards to all the GDS in the

country uniformly as one time measure and the Divisional

Heads be delegated powers to issue and supply of

laminated Identity cards with provision of a clip. The

periodicity for renewal of the Identity cards may be

prescribed once in

five years.

3. The Committee recommends to continue the

supply pf umbrellas, gum boots and winter warm clothing

like coat parkas, snow boots, snow goggles, head gear

and water

138. Chapter -24 24.12 1.The Branch Post office should have good

ambiance and provided with appropriate furniture and

accessories to make the BO presentable. The GDS

Committee recommends for supply of the infrastructural

facilities detailed in para 24.3 of the report.

2. The Committee recommends for extension of

orders for supply of Identity cards to all the GDS in the

country uniformly as one time measure and the Divisional

Heads be delegated powers to issue and supply of

laminated Identity cards with provision of a clip. The

periodicity for renewal of the Identity cards may be

prescribed once in five years.

3. The Committee recommends to continue the

supply pf umbrellas, gum boots and winter warm clothing

like coat parkas, snow boots, snow goggles, head gear

and water proof raincoats besides ensuring supply as

per the periodicity. proof raincoats besides ensuring

supply as per the periodicity.

139. Chapter -24 23.12Provision of Books:

The provision of the following books to the Post

offices needs to be ensured:-

1. Book of BO rules in regional language

2. Instructions for Mail Deliverers (in regional language

chapter 13 of volume 6 part III.)

3. Literature on promotion of various small savings

schemes

4. Literature on PLI and RPLI along with brochures

and tables for calculation of premium

5. Book of information along with the latest postal tariffs

Revision of Book of BO Rules:The Committee also recommends that the

Book of BO rules be reviewed thoroughly and revised

keeping in view the changes in operations.

140. Chapter -24 24.12.5Supply of Stationery:

The instructions provide for supply of ½ kg of

black sealing wax for every half year and good quality

carbon paper by the Postal Stores Depot. These

instructions should be reiterated and enforced. If the

PSD is unable to supply, the divisional heads should be

empowered for procuring locally and arrange their

supply to all the BOs ensuring good quality sealing wax

and carbon paper. In the event of computerisation, the

BOs need to be supplied with quality computer


Circle President - Com. O.P. Chaudhary P.A.

Kalkaji P.O., N. D.- 110019

Circle Vice President - Com. Balwinder Singh,

PRI (P)., Patel Nager, P.O

N.D. -110008

- Com. Naresh Kumar

Verma, SPM, Subhash

Nagar P.O N.D.110018

- Com. Gita Bhattachari, P.A.,

N.D GPO, N.Delhi - 01

Circle Secretary - Com. Aishvir Singh, SPM,

R.K. Puram, Sec-XII, P.O.

N.D-110022

Asst. Circle Secretaries - Com. Shiv Kumar Vashist,

APM, Delhi GPO, Delhi - 06

- Com. Surender Dahiya,

P.A, Rohini P.O. Delhi -

110085

- Com. Satish Kumar

Mann, P.A. UPSC, P.O,

New Delhi-110069

- Com. S.R. Dahiya, P.A.,

LIST OF NEWLY ELECTED OFFICE BEARERS OF DELHI CIRCLE ELECTED IN THE CIRCLECONFERENCE HELD ON 24.10.2008 AT FOREIGN POST DELHI

Foreign Post, New Delhi

- 110002

Com. Ranvir Singh, P.A,

Hari Nagar Ashram (M)

P.O New Delhi- 110064

Circle Treasurer - Com. Suraj Bhan Verma,

P.A., Rohini, Sec-15, P,O,

Delhi 110089

Asstt. Circle Treasurer - Com. R. C. Sharma,

Treasurer IPHO, ND -

110002

Circle Org. Secretaries - Com. Pramod Kumar, P.A,

Ramesh Nagar P.O New

Delhi -110015

- Com. Sri Ram Yadav, P.A

Ansari Nagar P.O, New

Delhi- 110029

- Com. Mahender Kumar

P.A., Sansad Marg, HPO

New Delhi- 110001

OUR HEARTIEST CONGRATULATIONS TOTHE NEWLY ELECTED OFFICE BEARERS

Now, postmen will not only deliver letters and

money orders but also keep a tab on prices of essential

commodities in villages.

Concerned over the manpower shortage in the

statistics department that has hit data collection for

consumer price index (CPI), the Government has

planned to roped in postmen for the job.

Ministry of statistics has been working

towards shifting to just two indices-consumer price

index urban (CPI-U) and real (CPI-R) from a multitude

of indices. But the ministry is facing an acute shortage

of data collection personnel, particularly in the villages

and this has delayed the move.

Pronab Sen, Secretary, Ministry of statistics

and programme implementation, has come not with

an innovative idea to deal with the shortage and wrote

to the secretary, department of posts, to permit the

use of postmen for collection of data in villages.

Sources said the department of posts had agreed to

allow postmen to collect data.

A statistics ministry official said the

department would run a short-term training programme

for postmen informing them about the shops that they

have to visit and the rates they have to collect for

specific items. There are over 50,000 postmen in the

country and the statistics department has offered

Postmen will now double up as data collectors

some remuneration to them for the extra work.

Given the diversity of the country, particularly

in the rural areas, the data has a wide variety which is

why the ministry takes time to compile it. The CPI

has a variety of products representative of the state

along with the consumption pattern of the state. The

CPI is drawn from the state level and then aggregated.

"A major challenge while compiling CPI is the continuity

of manpower. The government does not have dedicated

personnel to collect data, as they keep changing all

the time," an official said, emphasising the need to

involve postmen.

Presently, the country has a multitude of

indices for industrial workers, rural workers, urban non-

manual employees and agricultural workers. Once two

indices -CPI-R and CPI-U- are operationalised, it can

even replace the present measure for inlfation

wholesale price index(WPI) as many experts argue

that it does not accurately reflect the prices.

Collection of Statistics Bill, 2007, approved

by the Cabinet recently and likely to be introduced in

the coming session of Parliament, also emphasises

on proper data collection from not only industries and

commercial establishments but even individuals and

households.

[Times of India : 25.09.2008]


Rajasthan ranks second after Andhra Pradesh

in opening of post office savings accounts under theNational Rural Empolyment Guarantee Scheme(NREGS) in the country. The State has opened 3,116,575such accounts out of a total of 14,709,483 all over thecountry. An amount of Rs.2,969 crore has been depositedin these accounts out of which Rajasthan's share is Rs.417 crore. By August 31, Rs. 2869 crores had beendisbursed as payment of wages through these accounts.Talking to journalists here on the occasion of the NationalPostal Week, Chief Post Master General (RajasthanCircle) S. Gauriar said the target for the State was toopen one crore accounts under NREGS. Though theprocess had been simplified to the minimum, still foreach new account at least five entries were to be madeby the respective post office staff, he noted.

The stipulation that a minimum of Rs.50 shouldbe kept in the post office savings account had been removedin the case of these accounts, of ficially referred to "NREGAwage earner's account", Mr. Gauriar said. Similarly suchaccounts allow zero balance as well, he noted. The PostalDepartment is not charging any commission from the holdersof NREGA accounts though the Union Finance Ministry paysit a lump sum of Rs.123 for each account.

Mr. Gauriar also announced the end of a threeyear old ban on new recruitment in the Rajasthan PostalCircle. Applications are to be invited for the posts of 330postal assistants and 46 sorting assistants in theRajasthan Mail Service, to be filled up by March nextyear. Another 80 vacancies of postal assistants and 16sorting assistants would be filled from the department'srural postal workers, he informed. The recruitments were

held up in the past due to a pending court case.

[Hindu : 03-11-08]

Rajasthan's feat in Post office accounts Conversion of 2000 Strike Period asEligible leave.

Will there be a chance of implementation of

Hon'ble Minister's order?Government of India

Ministry of Communication & ITDepartment of Posts

(SR Section)Dak Bhawan, Sansad Marg

New Delhi-110016No.10-12/2007-SR Dated : 27-10-2008

To

All Heads of Circles,

Subject : Strike of Postal employees/GDS w.e.f. 5-12-

2000 TO 18-12-2000 decided under the principle "No

work no pay-its conversion in to leave

Sir,

The Hon'ble Minister of Communications & IT

has decided to treat the period of strike from 05-12-

2000 to 18-12-2000 as E.L. accumulated during the year

2000-2001, which may be worked out and

communicated to Directorate before giving effect in this

order for making budgetary provision. This will be subject

to the officials making specific request in this regard,

which will be examined in the Directorate in terms of

provisions contained in FR-17A and the relevent

guidelines dealing with the subject.

The claim being time barred all provisions

relating to the preaudit of bills will need to the taken care

of. Necessary action may be taken to comply with the

order of the Hon'ble Minister. The Hon'ble Minister has

taken the above decision as a one-time measure and it

is not to be quoted at precedent.

LIST OF NEWLY ELECTED OFFICE BEARERS OF AIPEU GROUP 'C' JAMMU & KASHMIR CIRCLEELECTED IN CIRCLE CONFERENCE OF JAMMU & KASHMIR CIRCLE HELD AT MOTI MAHAL HOTEL,

JAMMU FROM 06.10.2008 TO 08.10.2008

President : Com. L. R. Kotwal, SPM,

Vainaik Bazaar

Vice Presidents : Com. Com. M. L.

Malkotra, SPM PTC

Udampur

: Com. T.K. Sharma,

SPM, Sainik Colony

: Com. Kiran Gupta, O/A

SSPOs Jammu

Circle Secretary : Com. Kuldip Raj Sharma,

Mkt. Executive, Jammu

Asstt. Circle Secretaries: Com. M.L. Langeh, SPM

OH Road

: Com. P.N. Ganjoo, D/A

CSD JT

: Com. Mahalaxmi, O/A

SP, Udhampur

: Com. Com. Brij Lal

Mehra, SPM, Sidhra

Housing Colony JT

: Com. Sukh Dev Sharma,

SPM, D Chak

Treasurer : Com. Surinder Sharma,

P.A. J. Cantt.

Asst. Treasurer: Com. P.P. Saini, Managar

PSD JT

Organising Secretaries : Com. Sudesh Pandita,

P.A, Migrant NSPC

: Com. Gh. Jeelani Malik,

SPM Safakadal, Srinagar

: Com. Kewal Krishan,

SPM, Majalta Upr

OUR HEARTIEST CONGRATULATIONS TO

NEWLY ELECTED OFFICE BEARERS


LETTERS TO DEPARTMENTLetter No.: P/2-5 Delhi south west Dated - 25.10.2008

addressed to the Secretary, Department of Posts, Dak

Bhawan New Delhi - 110001

lllll Petition requesting waiving off market

rent of Rs.14378/- arbitrarily imposed - case of Sri

Ajaib Singh, SPM, Green Park P. O. New Delhi

South West Division.

The copy of the petition submitted by the

above said official to the Director General, Department

of Posts seeking waival of market rent arbitrarily

imposed on him by the divisional Superintendent which

is approved in appeal is sent herewith for kind

consideration.

The letter itself is self explanatory and

exhaustive one. The official has been granted

permission to retain the quarters attached to Kidwai

Nagar West Post office up to 19.06.07 after his transfer

vide the SSPOs, South West Division letter dated

29.05.07 and the official has further sought of extension

up to 31.07.07 which was neither approved nor

rejected. The official has vacated the quarters on

01.08.07 as he promised. The necessity for keeping

the Quarters portion beyond 19.06.07 to 31.07.07 was

due to non availability of accommodation at that time

as the official is having the larger family consisting of

five members.

Meanwhile, the SSPOs, New Delhi South

West Division has endorsed the copy of his letter dt.

09.10.07 addressed to circle office seeking waival of

market rent of Rs.14378/- for the entire period which

includes the period approved by him earlier.

But to the dismay, recovery has been started

and the official has represented his cause since then.

The official was allowed to continue in the quarters up

to 19.06.07 and had retained the quarters just a period

of over one month only.

As such, it is unjust, unfair and against to the

principle of natural justice to impose market rent for

the entire period which includes the approved period

for retention by the divisional head. The recovery is

arbitrary and deplorable.

It is therefore requested to kindly consider the

request of the official based on the facts and also on

humanitarian consideration and render justice by set

aside the recovery at the earliest.

Letter No.: P/4-4/Staff Dated - 25.10.2008 addressed

to the Secretary, Department of Posts, Dak Bhawan

New Delhi - 110001

lllll Re-introduction of Short Duty Scheme -

Revision of hourly rate - reg.

In accordance with the Directorate letter no.

37-40/2007-SPB I dt. 14.08.08, the hourly rate for

payment to SDS fixed as Rs. 16..40 per hour will be

reviewed when the pay scale of PA/SA is revised.

Since the Sixth CPC recommendations have

been implemented and revised the pay scales of the

PA/SA cadres, it is requested to kindly review the same

and refix the hourly rate at the earliest.

Further, the monthly limit of engagement is

restricted to 60 hours which is totally insufficient to

manage the prevailing shortage of staff and it may be

raised up to 150 hours subject to the requirement of

the office.

It is requested to consider both the issues

and cause appropriate orders at the earliest.

Letter No.: P/2-22/Alipore Dated - 25.10.2008


Bhawan, New Delhi - 110001

lllll Replacement of Lift provided at Alipore

HO, West Bengal Circle.

It is brought our notice that the lift provided at

Alipore HO having five floors in the building has been

declared condemned and beyond repairs.

A proposal has also been sent to replace the

lift which to still pending approval. The staffs are put

into lot of in conveniences in the absence of lift. The

replacement required is to be attended immediately

to alleviate the sufferings of the officials working in the

office.

It is requested to cause necessary action and

arrange immediate replacement of lift at the earliest.


to the Secretary, Department of Posts, Dak Bhawan

New Delhi - 110001

lllll Revised Recruitment Rules for HSG I &

Extension of Adhoc arrangements in HSG I Cadre

The permission accorded to continue the

adhoc arrangements in HSG I over one year by the

DOPT lapses on 19.11.2008 and this should be

extended forthwith.

Action may also be initiated to finalise the

revised recruitment Rules for HSG I since the

implementation of Sixth CPC is over and the revised

recruitment rules can be submitted to the nodal

ministry for approval. If it is finalized, the problem

pertaining to filling up of HSG I & HSG II posts will be

over once for all and the existing officials working on

adhoc basis will be regularized with retrospective

effect..

It is requested to cause expedite action for

approval of revised recruitment rules besides according

permission to continue the adhoc arrangements in


HSG I cadre till the finalization of recruitment rules.

Letter No.: P/2-19/Avadi Camp Dated - 07.11.2008



lllll Grant of HRA to the officials working at

Mangadu in Tambaram Division at Par with rate

eligible for Chennai City - reg.

Mangadu is situated in the outskirt of Chennai

city and is with in eight kilometers radius from the

corporation limit of Chennai City.

It is also paradoxical to note that all the

officials working in the offices surrounded to this station

viz. Poonamallee, Porur, Kunrathur, are being paid with

HRA/CCA at par with Chennai City and this office alone

is left out.

The proposal submitted earlier for grant of HRA

at par with Chennai City based on the dependency

certificate obtained from the District Collector has not

been considered yet. The case is still pending.

It is requested to expedite the case and

accord orders at the earliest duly rendering justice to

the aggrieved officials prevailing over decades.

Letter No.: P/21-9/Kovilpatti Dated - 07.11.2008



lllll Non allotment of adequate funds to clear

pending ROHSC claims - case of Kovilpatti

Division.

It is brought to our notice that due to paucity

of funds allotment, the ROHSC bills right from 2004 is

still pending undisbursed in Kovilpatti division causing

resentment amidst the officials.

Further, non reimbursement of ROHSC Bills

over four years is causing a serious concern and

deplorable.

Necessary funds may please be allotted to

the division to wipe out the pending bills at the earliest.

Letter No.: P/2-19/Tirunelveli PSD Dated - 07.11.2008



lllll Non filling up the HSG II Post of Asst.

Manager Tirunelveli PSD in Tamilnadu Circle.

It is brought to our notice that the HSG II post

of Asst. Manager in the Tirunelveli PSD is being kept

vacant and resultantly causing delay in the

arrangement of supply of forms and stocks.

Despite it was brought to the notice of the

regional administration, no tangible action has taken

so far.

It is requested to cause suitable instructions

to fill up the Post immediately.

Letter No.: P /2-19 / Tamilnadu circle Dated -

07.11.2008 addressed to the Secretary, Department

of Posts, Dak Bhawan, New Delhi - 110001

lllll Arbitrary and unwarranted closure of Post

offices unleashed in Chennai city region - reg.

The Postmaster General, Chennai City region

has caused instructions to all the divisional heads to

close or merge more number of Post offices irrespective

of the justifications or not.

Accordingly several busiest post offices in

Vellore and Tambaram Divisions were closed last

month on the weekend days without notice to the public

and no information to the office in charge also. All these

offices were justified for their retention based on the

statistical figures and also as per the financial revenue

of these offices.

It is told that the PMG, Chennai City region,

even on flimsy reasons has resorted action to close

the post offices and assuring the public to convert the

nearby office as a bigger one which is not at all possible

and not on his hands. There are more agitations from

the pubic as well as from the staff unions due to this

unjustified spate of closure of post offices which against

to the spirit of Directorate instructions.

Suitable instructions may please be issued

to the PMG, Chennai City region to avert such arbitrary

closure of Post offices as per his whims & fancy and

ensure peace and calm working atmosphere in the

divisions.

A line in reply about the action taken is highly

solicited.

Letter No.: P/2-19/Tamilnadu circle Dated - 07.11.2008



lllll Non installation of Generators - case of

Tamilnadu Circle

It is brought to our notice that the 15 KVs / 10

KVs Generators supplied directly from Directorate to

many Post Offices during 2005 in Tamilnadu Circle

have not been installed yet. The Generators are being

kept outside the office idle and some of them become

out of condition.

Some Generators were supplied to the offices

functioning in rented building and there is no space to

keep it inside the office. There are many generators

being kept on public road and without any security

and they are becoming useless.

It is dismayed to note that the Generator

provided at Ambattur has not been repaired since the

company reported that the Generator provided at HPO

is only an assembled one and not belonging to the

company.

It seems that there are serious irregularities

in the supply of Generators to all post offices made

centrally during 2005 & 2006 and its installation. It


requires immediate probe to unearth any financial

irregularities and also to arrest any such things in future

besides arranging immediate installation of Generators

provided to post offices with out any further delay.


solicited.

Letter No.: P/2-19/Vellore Dated - 07.11.2008



lllll Centralizing the booking of O.A. P. Money

orders & outsourcing - Arbitrary withdrawal of H.V.

M.O. list for MOs above Rs.400/- cases of Chennai

City region - reg.

Previously, the booking of old age pension

Money orders were being distributed to all town sub

offices in order to book the money orders without delay

and dispatching them to concerned stations safely by

preparing the HVMO lists.

The PMG, Chennai City region has suddenly

ordered to withdraw the practice and centralize the

booking at Head Post offices and also instructed not

to prepare HVMO Lists and dispatch them. The orders

of the PMG have not been implemented in most of the

divisions except Vellore due to the various practical

difficulties and in particular it will pave ways for more

frauds in the booking and payment points.

The SSPOs, Vellore has now centralized the

booking of the MOs and entrusted to outsiders. The

outsiders are signing the MOs and authenticated the

money orders with M.O. oblong stamp. The enclosed

copies of the MOs will exhibit the corrections made in

the oblong stamp impressions by the outsiders and

this is against to the Departmental rules & regulations.

If any frauds taken place, the onus of responsibility

will lie on the shoulder of poor innocent Postal officials

who are not at all subscribed anything to this kind of

innovative unwarranted ideas. This causes a serious

concern and it should be arrested forthwith.

It is therefore requested to cause appropriate

orders at once to the Circle administration to withdraw

the procedure at Vellore H O in booking OAP Mos

and restore status quo ante.


solicited.

Letter No.: P/2-19/Salem HPO Dated - 07.11.2008



lllll Providing Lift facilities to Salem HPO -

reg.

Despite making provision to install lift at Salem

HPO in Tamilnadu Circle and also called tenders for

the installation, this has not been provided yet due to

non purchase of lift. This is pending over years.

It is requested to cause necessary orders to

install the lift at the earliest to the HPO.

Letter No.: P/2-8/Dharmsala Dated - 07.11.2008



lllll Withholding of Pay fixation benefits - case

of suspended officials after 01.01.2006 - reg.

As per the Rule 7 of CCS (RP) Rules under

note 3 that in case of Government Servant under

suspension, he shall continue to draw subsistence

allowance based on existing scale of Pay and his pay

in the revised scale of Pay will be subject to final order

on the pending disciplinary proceedings.

This provision is applicable to those who were

under suspension prior to 01.01.2006 and are still

under suspension.

Whereas, in many circles, the Pay

Commission benefits have not been extended to those

placed under suspension after 01.01.2006 and were

reinstated subsequently and working in the offices.

The reason of non disposal of final orders of the Rule

14 does not hold any water to those placed under

suspension on or after 01.01.2006. There is a glaring

case prevailing in Dharmshala division in H.P. Circle

and the due fixation has not been extended to the

official.

It is requested to pursue these case and

cause necessary clarificatory orders to all circle heads

and ensure payment of fixation benefits to those officials

placed under suspension on or after 01.01.2006 and

reinstated subsequently.


solicited.

Letter No.: P/2-19/Tambaram Dated – 07.11.2008


Bhawan, New Delhi – 110001

l Construction of departmental building at

Chitlapakkam P.O. Chennai 600064 underTambaram Division, Tamilnadu Circle.

It is brought to our notice that the Chief PMG

Tamilnadu Circle has submitted a proposal to

Directorate for the construction of departmental building

at Chitlapakkam P.O and or the inclusion of eleventh

five year plan.

It is requested to accord approval and allot

funds for the early construction of the departmental

building which is the dire need for the P.O.


solicited.

Letter No.: P/2-19/Salem East Dated - 07.11.2008



l Continuous grant of HRA to the Postal


Staff Working at Kannankurichi in Salem EastDivision. Tamilnadu Circle.Ref: - (i) This Union letters of even no. dt.25.01.07 & 29.12.07.(ii) Yr. Letter No. 4/45/97 PAP dt. 07.02.07 a / t.PMG, Coimbatore

Apropos reference, it is learnt that the PMG

Western region has submitted the proposal with fresh

Dependency Certificate on 25.10.07 and the same is

still pending perusal at your end.

The delay over one year is causing concern.

It is requested to pursue the same without any further

delay and accord orders.

Letter No.: P/2-9/Jammu Dated - 10.11.2008



l Non payment of OTA for the duty

performed for booking of Examination parcel ofNational open school at Gandhinagar in JammuDivision.

The OTA bills related to the work performed

by the counter PA for booking of Examination parcel

after the working hours at Gandhinagar GPO on OTA

basis since 2004 have not been paid so far due to

paucity of fund allotment.

The OTA Bills for the year 2004, 2005, 2006

& 2007 are still unpaid to the officials working in this

office which causes a serious concern.

The repeated requests of the officials and the

union yielded with futile results and no reply has so

far been given about the nonpayment of the OTA bills.

This is deplorable.

Suitable instructions may please be issued

to sanction the bills without any further delay.

Letter No.: P / 2 - 16 / Orissa Dated - 10.11.2008



l Financial Assistance/Natural Calamity

Advance to the Flood Victims of Orissa Circle.

The flood in Orissa has recently played a devastating

role affecting to most of districts of the State. Postal

employees have also become serious victims in the

natural calamity. Many staffs are reported to be

homeless and some have lost their belongings.

Under such disaster, no action has so far been

taken to assist the flood victims of our department

either by granting Financial Assistance or granting due

advances to them. The required action to seek financial

assistance from other states from welfare fund etc. to

assist the victims has not so far been initiated by the

Circle administration.

It is requested to cause immediate action on

this human and sensitive issue for extension of all

possible help/assistance by providing financial

assistance and due advances to those officials at

distress.

Immediate action is highly solicited.

Letter No.: p / 4 - 1 / Staff Dated - 10.11.2008 addressed

to the Secretary, Department of Posts, Dak Bhawan,

New Delhi - 110001

l Provision of Computers to the Supervisors

in Operative offices.Despite the online working on computers is

implemented in many Pos, particularly in SB, the

computers have not been supplied to the Supervisors

to cheek the entries then & there.

They have to go to some other computer and

cheek the entries later on. This has defeated the very

purpose of effective supervision and led to many

irregularities. It is the dire need to provide computers

to all supervisors separately so that they can have

effective supervision and it is most pertinent that such

computers provided should have the provision of

scanning the specimen signature of the depositors.

It is therefore requested to cause suitable

instructions to all the regional heads to ensure supply

of computers to the supervisors forth with.

Letter No.: P / 4 - 1 / Staff Dated - 10.11.2008



l Awarding Punishments by Quoting rules/

authority outside the Departmental manuals - reg.Of late, in number of disciplinary cases, the

Disciplinary authorities are quoting the rules outside

the departmental manual and punishing on merely

presumption and without citing the violation of

departmental rules provided in the manuals. This is

against to the statutory provisions and bad before law.

Suitable instructions may please by issued

to all disciplinary authorities to adhere the procedure

and act only as per the departmental manuals while

awarding any punishment to the officials.

Letter No.: P / 4 - 5 /Operations Dated - 10.11.2008



l Issue of Duplicate RPLI Pass Book -

Verification of credits - reg.At present, when a RPLI policy holder lost

his RPLI pass book and seeks duplicate pass book,

the sub offices are being addressed to furnish the credit

details and certificates. In many cases, the certificates

are to be furnished over twenty to thirty years.

It is rather not feasible to maintain all these

records at sub offices for such a long period or find out

at later period. These information should be available

at HOs as computerized records so that the credits


may be verified when such action warrants.

It is therefore requested to cause orders to

verify these entries with the schedules of HPO

accounts branch besides maintaining a separate RPLI

computerized records of credit in respect of each sub

offices and keep it as a permanent record.

A reply about the action taken is highly

solicited.

Letter No.: P/2-13/Maharastra Dated - 10.11.2008



l Non Payment of due arrears to pensioners

- case of Maharastra CircleDespite crystal clear communication vide yr

letter No. 4-6/08/Pen. dt. 23.10.08 that the first

installment of arrears of pension as per the orders on

acceptance of 6th CPC recommendations with in a

week from the issue of notifications to all pre 2006

pensioners/family pensioners, more than 95% of the

pensioners are yet to get their dues in Maharashtra

Circle. The reason for such delay is stated due to non

supply of calculation sheets etc to the HPOs by the

Circle head.

The delay has caused a serious concern and

the Staff side RJCM has decided to sit on indefinite

hunger fast before Circle office form 20.11.08 in case

if the arrears are not paid before that.

It is requested to cause appropriate

instructions and ensure immediate payment of arrears

and restore peace and amity.


appreciated.

Letter No.: P/4-4/Computer Advance Dated -

22.10.2008 addressed to the Secretary, Department

of Posts, Dak Bhawan, New Delhi - 110001

l Allotment of More budgetary allotment

for Computer Advance - reg.It is brought to our notice that the amount

allotted under the head to all Circles is totally

inadequate and not more than eight to ten officials

could avail the advance in each circle.

After the total computerization of the P.O. audits

functioning, the officials who desire to purchase

computers for their own should be encouraged which

will motivate them further in the computer operations.

There is a resentment prevailing amidst the officials due

to poor allotment of funds under this head last year.

It is therefore requested to expedite action to

allot more funds under this head and enable the

officials to avail the advance for purchase of personal

computers.

Letter No.: P/2-18/Ajmer Dated - 08.11.2008



l Classification of B2 City (now 'Y' class) -

case of Ajmer City - reg.The MOF vide its letter No. 2 (17)/2008-E II

(B) dt. 01.10.08 communicated to Secretary, Staff Side

JCM that the protection of retaining higher classification

of B2 class city which is equated to Y class city under

the revised classification would continue to be

applicable to Ajmer. The copy of the said letter is

enclosed herewith for your reference.

It is requested to cause appropriate orders

on the basis of the MOF letter at the earliest and

ensure drawal of 20% HRA to the staff working at Ajmer.


to the Secretary, Department of Posts, Dak Bhawan,

New Delhi - 110001

l Posting of FTP official in project Arrow

Post offices - reg.It is rather dismayed to note that the

Directorate has caused instructions vide its letter No.

13-42/2008-Trg dt. 01.10.08 to post as many as FTP

staff on the project Arrow Post offices phase I & II.

The discrimination between the regular and

FTP in the LSG Supervisory cadre is causing a concern

& deplorable. This will demotivate the senior officials

and also bad before law. If these orders are

implemented, several officials both FTP and norm

based LSG officials are likely to be shifted abruptly

without allowing them to continue in their present posts

till completion of their tenure.

This will certainly create a demarcating line

among the FTP official & and regular LSG officials

and result in demoralization of the particular LSG cadre.

The posting of officials to project Arrow post office

should be on actual performance of individual official

and not on the basis of FTP or regular LSG etc.

It is requested to cause withdrawal of the said

instructions and post eligible, entitiled officials for such

post offices of importance.


solicited.

Letter No.: P/2-8/H P Circle Dated - 15.11.2008

addressed to the Secretary (P), Department of Posts

Dak Bhawan, New Delhi - 110001

l Unhelpful and anti worker activities of theSPOs, Dharmshala - request to rein in.

The copy of the resolution adopted in the CircleConference of Himachal Pradesh held on 11, 12.10.08on this issue which is more exhaustive is enclosedherewith for your immediate intervention.

The congenial atmosphere prevailed in thedivision has been totally spoiled due to the autocratand admanant postures of the divisionalsuperintendent. The Circle President has beenproceeded under Rule 14 for flimsy reasons and his


son who is also working as PA has also been proceeded

under Rule 14. All these are excessive and vindictive

attitude and also an act of vendetta against the

divisional Secretary/Circle President who questioned

the misuse of authorities and purely based on frivolous

and concocted reasons.

The instructions issued by the Chief PMG have

not been honored and he is running amuck as an

unbridled horse style. If an open enquiry is constituted,

it will roll out many hidden skeletons about his misuse

of powers and his threatening posture. The staff are

very much agitated and they are working under panic.

It is therefore requested to intervene and cause

suitable instructions to the Chief PMG to rein in the

SPOs or transfer him out of the division and post to a

non sensitive post.

Immediate action is highly solicited.

Letter No.: P/2-17/Jalandhar Dated - 14.11.2008



l High handed attitude of the SSPOs,

Jalandhar causing strike action by all unions from12.11.08

There was a burglary taken place at Jalandhar

HPO in the midnights of 05.11.08/06.11.08 and a sum

of Rs.40/- lakhs were looted my miscreants and

excaped the scene. A case was lodged in the police.

After the introduction of Gold sales at

Jalandhar City H.O. one chest was spared exclusively

to keep the coil coins since 24.10.08 and remaining

items were kept in the remaining two cash chests.

After keeping both the cash chests fully, additional

cash was being kept in an ordinary safe which was

also lying in the treasury cage. After breaking thetreasury door, the burglars looted the amount. Policeinvestigation is going on.

It is most pertinent to mention that the policeauthorities instead of searching the real culprits haveharassing the women employees working in the HPOand causing tortures, Adding fuel to fire, the SSPos,Jalandhar division has suspended all the threetreasurers who are in no way responsible for theburglary. This has caused a serious tension in theentire division and led to serious agitation.

It is requested to intervene immediately toreinstate all the officials forthwith besides rein in the SSPOswho is misusing his powers in harassing the officials.

Immediate action is requested to put off theflames in the division.Letter No.: P/2-16/Keonjhar Dated - 19.11.2008addressed to the Secretary, Department of Posts, DakBhawan, New Delhi - 110001

l Maintenance of Staff Quarter buildings ofMandua Postal Colony, Keonjhargarh - reg.

Mandua Postal colony is having 16 Quarters

in the four strayed building which were built during

1983. During last 25 years, proper civil maintenance

work has been carried out and major works left

remaining unattended. As a result both the flats (Type

I & Type II) have now turned to dilapidated condition

and demolishing state.

The following works need to be attended on

war footing in rest of the Quarters to save the

inhabitants and also the buildings.

1. Rain water profusely leaking into the rooms through

chapped cemented plaster of the wall & RCC roof. The

occupants are facing a lot of difficulties during rain.

2. The walls of the building from top to bottom

remaining damp which damaged the wooden fittings

like doors & windows and electrical wirings.

3. The RCC graded column of the main structure

of the building has been damaged,. Thereby the

strength of the building becoming weak day by day.

4. The cemented water tank on the top of the roof

has been damaged which may be collapsed at any time.

5. The sanitary fittings, water supply pipes have

been rusted and damaged. In some quarters water

supply has been totally ceased which needs

immediate restoration.

6. The lavatory portion of each quarter has

become dilapidated.

7. The sewerage system and drainage system

have been damaged causing inhygienic atmospheres

inside the campus.

8. The common latrine tank, its soak pit &

swerage also have been damaged & same are lying

open through which rain water rushing inside.

9. Separate latrine tanks needs to be

constructed for each flat for easy discharge of

excrements.10. The electrical maintenance has not been donesince its installation except minor repairing in staircase portion. The fittings in almost all quarters hasbeen damaged. The electrical wirings are lying inunsafe position.11. The wooden doors & windows in all quarterseither broken or damaged which needs immediatereplacement.12. The boundary wall of the colony campus hasbecome short height due to increase of ground levelaround it after construction of outside public roads.The animals, cattles and miscreants easilytrespassing inside the campus jumping over theexisting walls

It is urged upon to bestow immediate attentionto this major issues and cause repairs work on war footing.

A line in reply about the action taken is highlyappreciated


Balances on 31-03-2008 = 4795122.45ReceiptsApr-08 = 548049.00

May-08 = 182741.00

Jun-08 = 59014.00

Jul-08 = 54744.00

Aug-08 = 41318.00

Sep-08 = 96853.00

Total = 982719.00 + = 982719.00

Interest of SB Accounts (as per pass books)= 20189.63

GrossTotal = 5798031.08

Less ExpenditureApr-08 = 436519.30

May-08 = 194657.00

Jun-08 = 205329.00

Jul-08 = 187022.50

Aug-08 = 155215.50

Sep-08 = 263521.00

Total = 1442264.30 = - 1442264.30

Total = 4355766.78Balances on 30-09-2008Details of Balances as on 30-09-2008SB A/C Syndicate

Bank = 471513.83

FD A/C Syndicate Bank = 3800000.00

Ticket Purchase = 46000.00Cash in Hand = 21358.95

Cheque in Transit = 16894.00

Total 4355766.78Rupees Forty Three Lakh Fifty Five ThousandSeven Sixty Six & Paisa Seventy Eight Only Sd/ Sd/

Treasurer General Secretary

Headwise detail of Incomew.e.f. 01.04.2008 to 30.09.2008

(Subject to Audit)Quota to CHQ = 868278Quota to NFPE = 11139B.Post = 73393Donations = 10600Refund of Security of Hutch Phone = 4345Publication Sale = 9964Advt.Charges Recd. = 5000

Total Receipts = 982719Rs. Nine Lakh Eighty Two Thousand Seven Hundred Nineteen Only

Headwise details of Expenditurew.e.f. 01-04-2008 to 30-09-2008

(Subject to Audit)

1 Loss of Pay to General Secretary = 156038.002 HQ Allowance to G.S = 15000.003 Pay Commission arrears to G.S. = 47216.00

4 Loss of Pay to Deputy G.S. = 99192.005. H.Q. Allowance to Deputy G.S = 15000.006. Pay Commission arrears to Deputy G.S= 13159.007. Pay & Allowance to Staff

Consolidated Statement of Income & Expenditure w.e.f. 01-04-2008 to 30-09-2008(Subject to Audit)

Office Assistant = 49723

Record Clerk = 40752

Peon = 35402

Sweeper = 1600 = 127477.00

8. TA/DA to Office bearersGeneral Secretary = 77540

Deputy General Secy. = 19117

Office bearers = 19699 = 116356.00

9. C.W.C. (Delhi) Expenses = 244547.30

10.Bhartiya Post = 139885.00

11.Printing Charges = 2100.00

12.Office maintenance = 37724.00

13. Conveyance chargesGeneral Secretary = 20550

Deputy General Secy = 3343

Treasurer = 10500

Asst. Treasurer = 9000

Staff = 2636 = 46029.00

14. Telephone Bills = 14532.00

15. Mobile Phone BillsGeneral Secretary = 16877

Deputy General Secy. = 1815

Office Staff = 1638 = 20330.00

16. Electricity & Water Charges = 14256.00

17. Postage Charges = 49668.00

18. Office requirements = 15011.00

19. Stationaries = 5874.50

20. Sumptuary = 12340.50

21. Photostat = 26432.00

22. News Papers = 1936.00

23. M. R. ClaimsGeneral Secretary = 10288

Deputy General Secy. = 349 = 10637.0024 Court Expenses = 28825.0025 Gifts = 2128.0026 Agitational Expenses = 1840.00

27 Computer Expenses = 1130.0028 Ticket concellation Charges = 1985.0029 Tarapada Bhawan Maintenance = 17099.0030 Loan to NFPE = 60000.0031 DD/Bank Charges = 249.0032 Social Security Contributions to Staff = 4500.00

33 Fax Charges = 400.0034 Financial Asst to Sumitra

Goswami for Foreign Tour = 5000.0035 Financial Asst to Com. K. Ragavendran

S/G NFPE for Foreign Tour = 5000.0035 Cost of Laptop, software, Maintenance, &

Broadband Connection = 50701.0036 Cost of one H.P. Printer (Computer) = 9500.0037 Cost of Reference Books = 695.0038 Audit fee paid to Auditor = 22472.00

Total = 1442264.30Rupees Fourteen Lakh Forty Two Thousand TwoHundred Sixty Four Only.


Medical treatment in emergent situation is ofparamount importance is right to life is guaranteedunder Article 21 of the Constitution. In that view, aGovernment servant who contributes towards medicalby paying a monthly installment has a right to getreimbursement of medical claim even if he takestreatment in a recognized hospital irrespective of therecognition of that hospital for any particulartreatment.

Facts: This OA contains lot of philosophical views

which may educate the Government to change its attitude

in regard to the reimbursement of medical claim by

Government servants. But what is important there is,

whether the claim of the Applicant in asking for

reimbursement of the medical bill charged by a recognized

Sri Ganga Ram Hospital for performing an operation of

Gastroenterology on his son is to be admitted or refused?

The son of the Applicant who had swelling in

his genitals and suffering from chronic hernia was

admitted in Sri Ganga Ram Hospital on 23-6-2006. He

was kept in observation and was operated on 7-7-2006.

The Applicant submitted the medical bill for

reimbursement which was refused on the ground that

Sri Ganga Ram Hospital is approved for Renal

Procedure and Gastroenterology procedure and hence

the bill for treatment given by that hospital cannot be

reimbursed. Hence this OA is filed impugning the orders,

dated 29-8-2007 and 1-9-2007 of Government of N.C.T.

by which his reimbursement claim was referred.

The above was considered by Tribunal. OM

issued by Central Government Health Scheme, dated

23-1-2001 is adopted by Government of NCT of Delhi.

By OM, dated 6-10-2003, Sri Ganga Ram Hospital has

been approved by Renal Procedure and

Gastroenterology procedure, etc. In modification of the

letter, dated 6-10-2003, a notification was issued on 7-

2-2006, under Delhi Government Employees' Health

Scheme. It is accepted that scheme, dated 6-10-2003

is in vogue. Apart from above, certain hospitals were

recognized for general treatment for diagnosis purpose.

The Tribunal on the basis of the above facts

held that even in non-emergent situation if the amount

charged in the bill is not exceeded as prescribed by

Government as per AIIMS rates, there should be no

quarrel to reimburse that amount. In the present case,

the patient suffering from severe pain if underwent

medical attention urgently from a nearby recognized

hospital, his claim for reimbursement cannot be denied.

There appears no Government circular from the Ministry

of Health or Government of NCT, whether a hospital will

be recognized only for hernia operation. Any ailment

pertaining to a part of the body which forms part of

gastroenterology shall be reimbursable and for which

treatment taken in Sri Ganga Ram Hospital shall have

to be treated as approved.

Irrespective of non-recognized and non

approved hospitals, if treatment is taken in emergent

situation, it is reimbursable as held in Suman Rakheja

v. State of Haryana and another [2004(13)SCC 563]. In

that view, the rejection of reimbursement bill by a model

employer is not expected. As the employee is also

contributing for medical expenses monthly the rejection

of reimbursement bill is irregular.

In the result, the OA is allowed and the

impugned orders are set aside. A direction was given to

the Respondents to reimburse the claim to the Applicant

at AIIMS rate within a period of 2 months from the date of

receipt of this order.

[Sohanbir Singh v. Government of NCT, Delhi and

others, 8/2008, Principal Bench, Date of judgment 19-

12-2007.]

Courtesy:- Swamysnews

AN IMPORTANT COURT JUDGEMENTON MEDICAL REIMBURSEMENT

to kindly consult the Staff Unions in your Circle and

offer your valuable suggestions on this proposal.

2. There is also a demand about improving the

quality of chappals/umbrellas or simply make cash

payment in lieu of chappals and umbrellas. I request

your to kindly offer your valuable suggestions on this

proposal as well.

3. Further, I request you to kindly send your

views to this office latest by 22 October, 2008

(DG(P) No.2-4/2006-UPE dated 3-10-2008)

l Revision of Special Allowance and CashHandling Allowance-Recommendations of theSixth Central Pay Commission.

Consequent upon the decision taken by the

Government on the recommendations made by the

Sixth Pay Commission and in supersession of this

Department's O.M. No. 4/4/97-Estt. (Pay II) dated

22.4.98 and OM. No. 4/5/97-Estt. (Pay II) dated 5.5.98

on the subject of Special Allowance and Cash Handling

Allowance respectively, the President is pleased to

double the existing rates of these Allowances. The

rates of these allowances will be increased by 25%

every time the Dearness Allowance payable on revised

pay scales goes up by 50%.

2. These orders shall be effective from 1st

September, 2008.

3. Insofar as persons serving in the Indian Audit

& Accounts Department are concerned, these orders

issue after consultation with the Computroller & Auditor

General of India.

(DoP & T OM No. 4/6/2008-Estt. (Pay-II) dated 1.10.08)

(Contd. from page 33)


LETTERS FROM DEPARTMENT TO CHQu Alleged irregular action of SSPOs, PuriDivision-reg.

I am directed to refer to your letter No. P/2-16/Puri dated 09.05.2007 on the above mentionedsubject.

2. The matter has been examined inconsultation with the Circle Office. As reported, ShriH.K. Rath, PA and Shri P.C. Patra, PA weretransferred out of Puri HO being treated as subsidiaryoffenders in Puri HO KVP fraud case. But it was notconsidered necessary to transfer the other twosubsidiary offenders namely Shri NC Mishra andShri Nilakanth Mishra. If the transfer of Shri NCMishra is considered, then he will have to be postedagainst a norm based LSG SO or APM in other HOs.The posts of SPM or APM are more sensitive thanthe post of PRI (P), Puri, the post in which ShriMishra is now working. As the official is facing aRule-14 inquiry, it was felt unwise to post him in asensitive post.

3. ShriNilakanth Mishra who is a BCR officialnow working as PA BCR. Puri HO is also facing aRule 14 enquiry arising out of the aforesaid fraud caseas a subsidiary offender and hence it was notconsidered for his shifting as he has not completedhis tenure. He has been trained/selected to operateas Supervisor for IMO.

4. The issue of irregular plying of contractualMMS in Jatni Gania line is under active consideration

of CO. it is proposed by the SSPOs, Puri to engagehired conveyance to continue mail transaction in thatroute till a fresh tender is finalized.

5. Shri HK Rath, who is reported to have beenselected as DO(PLI) by showing favouritism by theSSPOs, Puri is not DO(PLI) nor was he selected asDO(PLI) in the year 2007 when the allegation wasmade. He was permitted by the PLI Section of theCircle Office to procure PLI business as he had appliedfor the same. At present Shri Rath is working as PA atKhurda HO.

6. The allegation made at SI.NO.4 of the letteris not correct. No computer with internet facilitieswere provided to the SDI(P), Balugaon. In fact onecomputer supplied to the Naval Base Chilka SO waskept by the IPOs, Balugaon in his office for officialwork, However, with the introduction of CAPIO modulesoftware, the system has been shifted to Tangi SubPost Office.

(DG(P) No.16-48/2007-SR dated 29-10-2008)

u Non holding of Circle Cultural Meet 2008-case of Orissa Circle.

I am directed to refer to your letter NO.P/2-16/Orissa Circle dated 14.10.2008 on the subject citedabove and to inform you that allocation of funds to allthe Circles for Welfare & Sports Activities in theDepartment is under process in consultation with theIntegrated Finance and funds will be allotted shortly.

(No. 4-2/2008-WL & Sports dated 27-10-2008)

Circle President : Com. B. S. Dhimon

Accountant, D/Sala H.O.

Vice Presidents : Com. K. D. Kaushal,

SPM, Mehra

: Com. M. R. Bhardwaj,

SPM, Kandrour

: Com. Pritipal Singh,

SPM, Bhambla

: Com. P. L. Varma, P.A.,

Shimla - 4

Circle Secretary : Com. H. S. Guleria,

SPM, Dulehar

Asstt. Circle Secretaries : Com. Baljit Singh, P.A,

Thore

: Com. Jagat Ram, P.A.,

Summer Hill P.o,

: Com. Dev Raj, SPM,

REC, Hamirpur

LIST OF NEWLY ELECTED OFFICE BEARERS OF AIPEU GROUP 'C', H. P. CIRCLE ELECTED IN THE9th BIENNIAL CIRCLE CONFERENCE HELD AT UNA ON 11.10.08 AND 12.10.08

: Com. Ravinder Kumar

Sharma, Accountant O/o

SPO's Una

Treasurer : Com. M. S. Jaswal,

Accountant, Una H.O.

Asstt. Treasurer : Com. Navneet Sharma,

P.A., Mandi H.O.

Circle Org. Secretaries : Com. R. R. Sharma,

SPM, Bilaspur Kty:

: Com. R. K. Bhatia, P.A.,

Solan H. O.

: Com. Mohinder Ram,

P.A., Kangra H.O

: Com. Akshay Kumar,

P.A., D/sala H.O

OUR HEARTIEST CONGRATULATIONS TOTHE NEWLY ELECTED OFFICE BEARERS


OFFICE MEMORANDUMl Admissibility for reimbursement for travelwithin the city.

The undersigned is directed to refer para 3 of

Annexure to this Dept. OM of even no dated 23/9/

2008 regarding Travelling Allowance Rules-

Implementation of the Sixth Central Pay Commission.

2. It is clarified that the present provision of

Government of India order 7 below of SR-46

reimbursement of Taxi/Auto Charges from Residence

to Railway station/Airport, etc., and back headquarter

station as well as for the Railway station/Airport etc.,

to the place of stay and back at the station of tour will

continue to be applicable in addition to reimbursement

of taxi/travel charges within the city(refer para 3 of

Annexure to this Deptt. OM of even no dated 23.9.2008.

3. In so far as the persons serving in the Indian

Audit & Accounts Department are concerned, these

orders issue in consultation with the Comptroller &

Auditor General of India.

(MOF OM.No.19030/3/2008-E.IV dated : 14-10-208)

OFFICE MEMORANDUMl Revision of income criteria to excludesocially advanced persons/sections (CreamyLayer) from the purview of reservation for OtherBackward Classes (OBCs).

The undersigned is directed to invite attention

to this Department's O.M. No. 36012/22/93-Estt.(SCT)

dated 8th September, 1993 which inter alia provided

that sons and daughters of persons having gross annual

income of Rs. 1 lakh or above for a period of three

consecutive years would fall within the creamy layer

and would not be entitled to get the benefit of reservation

available to the Other Backward Classes. The limit of

income for determining the creamy layer status was

raised to Rs. 2.5 lakh vide this Department's OM of

even number dated 9.3.2004. It has now been decided

to raise the income limit from Rs. 2.5 lakh to Rs. 4.5

lakh per annum for determining the creamy layer

amongst the OBCs. Accordingly the following entry is

hereby substituted for the existing entry against

Category VI in the Schedule to the above referred O.M.

Category : VI

Description of Category : Income/Wealth Test

To whom the rule of exclusion will apply :-

Son(s) and daughter(s) of

(a) Persons having gross annual income of Rs.

4.5 lakh or above or : possessing wealth above the

exemption limit as prescribed in the Wealth Tax Act

for period of three consecutive years.

(b) Persons in Categories I, II, III and V A who are

not disentitled to the benefit of reservation but have

GOVERNMENT ORDERSincome from other sources of wealth which will bring

them within the income/wealth criteria mentioned in

(a) above.

Explanation :

Income from salaries or agricultural land shall

not be clubbed.

2. The provisions of this Office Memorandum

take effect from the 3rd October, 2008.

3. All the Ministries/Departments are requested

to bring the contents of this Office Memorandum to

the notice of all concerned.

(DoP & T OM No.36033/3/2004-Estt. (Res.) dated :

14-10-2008)

OFFICE MEMORANDUMl Cancer Treatment of under CGHS/CS (MA)Rules, 1944.

The process empanelment of private hospitals

and diagnostic centres in Delhi, on the basis of

quotations received during 2004 has been completed.

The list of empanelled hospitals, however, does not

include a single hospital for treatment of cancer

patients. Earlier there were four hospitals. Viz. Rajiv

Gandhi Cancer & Research Institute, Dharmshila

Cancer Hospital & Research Centre, Batra Hospital &

Medical Research Centre and Indraprastha Apollo

Hospital. The situation in other CGHS cities is almost

the same.

2. As the list of empanelled hospitals under

CGHS, Delhi, did not have any hospital providing

treatment for cancer patients, it was decided as on

ad-hoc measure, the permit CGHS beneficiaries to

get themselves at these four hospitals subject to the

condition that they would have to initially pay for the

treatment and claim reimbursement later. The

reimbursement will be limited to the rates notified in

2001. The ad-hoc arrangement is currently valid upto

31st December, 2008.

3. The undersigned is directed to invite reference

to the Office memorandum, No. S. 11011/31/2007-

CGHS-D.II dated the 5th May, 2008, vide which the

decision of the Ministry of Health & Family Welfare

was conveyed for permitting beneficiaries under CGHS/

CS(MA) Rules, 1944, to get themselves at any of the

under mentioned 25 (twenty five) National Cancer

Centres recognized by the Ministry of Health & Family

Welfare under the National Cancer Control

Programmes that are funded by the Government of

India, subject to the condition that the reimbursement

will be as per the rates fixed in regional cancer centres

under Central Government or actual, whichever is less.

(1) Kamla Nehru Memorial Hospital, Allahabad,

Uttar Pradesh (NGO);


(2) Chittaranjan National Cancer Institute, Kolkata,

West Bengal (State Govt. Institute);

(3) Kidwai Memorial Institute of Oncology,

Bangalore, Karnataka (State Govt. Institute);

(4) Regional Cancer Institute (WIA), Adyar, Chennai,

Tamil Nadu (NGO)

(5) Acharya Harihar Regional Cancer Centre for

Cancer Research & Treatment, Cuttack, Orissa

(State Govt. Institute);

(6) Regional Cancer Centre, Thiruvananthapuram


(7) Gujarat Cancer Research Institute, Ahmedabad,

Gujarat (NGO);

(8) MNJ Institute of Oncology, Hyderabad, Andhra

Pradesh (State Govt Institute);

(9) Pondicherry Regional Cancer Society, JIPMER,

Pondicherry (Central Govt. Institute);

(10) Dr. B.B. Cancer Institute, Guwahati, Assam


(11) Regional Cancer Control Society, Shimla,

Himachal Pradesh (State Govt. Institute);

(12) Cancer Hospital and Research Centre, Gwalior,

Madhya Pradesh (NGO);

(13) Indian Rotary Cencer Institute (AIIMS), New Delhi

(Central Government Institute);

(14) RST Hospital & Research Centre, Nagpur,

Maharashtra (NGO);

(15) Pt. JNM Medical College, Raipur, Chhattisgarh


(16) Tata Memorial Hospital, Mumbai, Maharashtra

(NGO);

(17) Indira Gandhi Institute of Medical Sciences,Patna, Bihar (State Govt. Institute);

(18) Acharya Tulsi Regional Centre Trust andResearch Institute (RCC), Bikaner, Rajasthan(State Govt. Institute);

(19) Regional Cancer Centre, Pt. B.D. Sharma PostGraduate Institute of Medical Sciences, Rohtak,Haryana (State Govt. Institute);

(20) Post Graduate Institute of Medical Education &Research (PGIMER), Chandigarh (CentralGovernment Institute);

(21) Sher-I-Kashmir Institute of Medical Sciences,Soura, Srinagar (State Govt. Institute);

(22) Regional Institute of Medical Sciences, Manipur,Imphal (State Govt. Institute);

(23) Civil Hospital, Aizawal, Mizoram (State Govt.Institute);

(24) Sanjay Gandhi Post Graduate institute ofMedical Sciences, Lucknow (State Govt.Institute) ; and

(25) Government Arignar Anna Memorial Cancer Hospital,Kancheepuram, Tamil Nadu (State Govt. Institute).

4. The Ministry of Health & Family Welfare has

been receiving representations about non-availability

of adequate hospitals providing treatment to

beneficiaries under CGHS/CS(MA) Rules, 1944, who

are cancer patients, as the list of hospitals where the

treatment can be taken is limited to around thirty

hospitals in the country. After careful examination of

the representations received, it has been decided with

the approval of the competent authority that CGHS/

CS (MA) Rules, 1944, beneficiaries, who are cancer

patients (both old and new) may be permitted to take

treatment in any multi-speciality general purpose

hospital that provides treatment in any multi-speciality

general purpose hospital that provides treatment to

cancer patients, subject to the condition that

reimbursement will be limited to actual expenditure or

the rates notified in 2001, whichever is lower.

5. As the private hospitals are not on the list of

CGHS empanelled hospitals, these hospitals will not

extend credit facilities to pensioners and hence the

beneficiaries under CGHS will have to claim

reimbursement, at the rates notified in 2001 or

actuals whichever is lower, after getting themselves

treated at the hospitals. Similarly, serving employees

and their family members, who are beneficiaries under

CGHS/CS(MA) Rules, 1944, may be reimbursed as

per the rates notified in 2001 or actuals whichever is

lower.

6. In so far treatment taken in Regional Cancer

Centres is concerned, the position will remain the same

in so far as reimbursement is concerned, as has been

mentioned in para 3 of this Office Memorandum.

7. These orders will be in force until further orders.8. This issues with the concurrence of IntegratedFinance Division in the Ministry of Health & Family Welfare,vide Dy. No. 5034/IFD/08 dated the 14th August, 2008.(Ministry of Health & Family Welfare OM No.1-13/Hospital Cell/R&H/CGHS(Pt.A) dated : 2-9-2008)l Uniform for Postmen and Group 'D'

As you are aware, India Post introduced BlueUniform for the Postmen and Group 'D' in the year2004 during the celebrations of 150 years of the PostOffice in India. Representations from the staff generalas well as some of the Staff Unions, in particular, havebeen received in the last four years about theirunhappiness over this decision. Some sections of ourstaff have demanded that India Post should revert tothe Khaki uniform with improved fabric which wouldmeet the requirements of creating a positive brandimage of the Department in the eyes of the public andalso make our officials comfortable while wearing thenew uniform. Secretary (P) has desired that this issueneeds broad consultations with the Heads of Circlesas well all the Staff Unions. Accordingly, I request you

(Contd. on page 30)

bhartiya post december 2008

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