bharat petroleum corporation limited · dgfasli / dgms. for flameproof led lighting fittings...

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BHARAT PETROLEUM CORPORATION LIMITED MUMBAI REFINERY, MAHUL

MUMBAI – 400 074, INDIA

Central Procurement Organisation (Refineries)

SUBJECT: SUPPLY OF FLAMEPROOF LED LIGHTING FITTINGS FOR BPCL - MUMBAI

REFINERY, BPCL - KOCHI REFINERY AND NRL-NUMALIGARH REFINERY

REF. : CRFQ No. 1000284767, e-Tender No. 27034

DUE ON

08.08.2017 at 11:00 Hrs. (IST)

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PRE-BID MEETING ON

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26.07.2017 at 10.00 Hrs. (IST)

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AT CPO (REFINERIES), BPCL-MUMBAI REFINERY

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,

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MAHUL, MUMBAI - 400074

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PH. NO. 022-25533133 / 022-25533129

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1.0 INTRODUCTION :

Bharat Petroleum Corporation Limited (BPCL) – Central Procurement Organization

(Refineries) invites quotations for the “Supply of Flameproof LED Lighting Fittings for

BPCL-Mumbai Refinery (MR), BPCL-Kochi Refinery (KR) and NRL-Numaligarh Refinery

Ltd” through e-tendering platform under 3 (Three) Bid system (i.e. Part 1 -

Pre-Qualification Criteria, Part 2 - Techno-commercial/Un priced Bid & Part 3 -

Price Bid) for a period of one year. Tender can be downloaded from any of the followin g

websites :

• e-Procurement portal : https://bpcleproc.in

• BPCL Web : https://www.bharatpetroleum.in/tender/view-tenders.aspx → Select

Department → CPO (Refineries)

• Central Public Procurement Portal : http://eprocure.gov.in/cppp

For participation in the tender, please fill up the tender online on the e-tender system available

on https://bpcleproc.in.

2.0 INDEX :

The complete set of tender documents consist of the followings:

Part

No.

Annexure No. Description Documents signed and

stamped on all pages to

be uploaded

Part-1

1 PRE-QUALIFICATION (PQ) CRITERIA Scan copy of Full

Document

2 SPECIFICATION FOR FLAMEPROOF LED LIGHTING

FITTINGs.

Scan copy of Full

Document

3 PROFORMA FOR DECLARATION REGARDING HOLIDAY

LISTING

Scan copy of Full

Document

4 INTEGRITY PACT AGREEMENT FORMAT - BPCL & NRL Scan copy of Full

Document

5 PROFORMA FOR BANK GUARANTEE FOR EARNEST

MONEY DEPOSIT (EMD)

Scan copy of Full

Document

6

UN-PRICED BID

(To be selected ” QUOTED” OR “NOT-QUOTED” in e-

procurement portal)

Scan copy of Full

Document

Bidder to note that the above Annexures 1 to 5 duly filled in/duly signed and stamped

along with supporting documents shall be uploaded a nd Annexures 6 shall be filled in

e-procurement portal in Part-1 (Pre-Qualification Criteria) section.

Part-2

7 SPECIAL PURCHASE CONDITIONS (SPC) Scan copy of Last Page

8 INSTRUCTIONS TO BIDDERS (ITB) Scan copy of Full

Document

9 GENERAL PURCHASE CONDITIONS (GPC) - BPCL & NRL Scan copy of Full

Document

10 COMMERCIAL QUESTIONNAIRE Scan copy of Full

Document

11 APPLICABLE CHARGES, TAXES, DUTIES, FREIGHT ETC.

(To be filled in e-procurement portal)

Scan copy of Full

Document

12 TECHNICAL DEVIATION FORM Scan copy of Full

Document

13 COMMENCIAL DEVIATION FORM Scan copy of Full

Document

14 ADDRESSES OF TPI AGENCY - M/s PDIL OFFICES Scan copy of Full

Document

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15 ANTI PROFITERING DECLARATION Scan copy of Full

Document

16 BPCL SUPPLIER/ VENDOR ADVISORY ON

ENVIRONMENTAL CRITERIA

Scan copy of Full

Document

17 GST DETAILS Scan copy of Full

Document

Bidder to note that the above Annexures duly filled in/duly signed and stamped along with

supporting documents shall be uploaded in Part-2 (T echno-commercial / Unpriced) section.

No prices shall be indicated in any of the above do cuments. Annexure-11 shall be filled in

e-procurement portal.

Part-3 18 PRICED BID FORMAT To be filled in e-

procurement portal

Bidder to note that the prices shall be filled only in the e -procurement portal in Part-3

(Price Bid) section.

3.0 CONTACT PERSONS

3.1 Please note that the tender enquiry is invited through e-tendering mode. In case

of any clarification regarding the tender, following are the contact persons:-

3.2 FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while

enrolling or while participating in this e-Tender, please e-mail to the following

E-Mail ID along with the snapshots of the errors be ing faced to:

E-Procurement Technologies Limited,

Bidders Help Desk No. : +91 - (79) - 40270573

E-Mail: [email protected]

Mr. Ajay Nandangi

E-Mail: [email protected]

Contact: +91 8433615195

3.3 FOR OTHER CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Shri Joji J Melel, Procurement Manager-CPO(R), BPCL – Mumbai Refinery, Mahul,

Mumbai-400074.

Tel no. 022-25533133,

e-mail: [email protected]

Shri B.K.Basu, Procurement Leader-CPO(R), BPCL – Mumbai Refinery, Mahul,

Mumbai-400074.

Tel no.: 022-25533129,

e-mail: [email protected]

Important: All updates, amendments, corrigenda, due date extensions etc., (if any)

will be posted on the e-tendering portal / websites as and when required.

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Annexure-1

PRE-QUALIFICATION CRITERIA

SUB : SUPPLY OF FLAMEPROOF LED LIGHTING FITTINGS FOR BPCL - MUMBAI REFINERY, BPCL -

KOCHI REFINERY and NRL-NUMALIGARH REFINERY

REF : CRFQ NO. 1000284767, E-tender no. 27034

Vendor Name : M/s. __________________________________ Location : ________________ Vendor Offer Ref. No.: _________________________________ Offer Date : ______________ Contact Person Name : ________________________ Mobile No. _______________________ E-mail ID : ___________________________________ Land line No. : ____________________

BIDDERS SHALL ESSENTAILLY HAVE TO COMPLY WITH THE FOLLOWING CRITERIA FOR BEING

ELIGIBLE FOR PARTICIPATING IN THIS TENDER.

SR.

NO. CRITERIA REQUIREMENT

RESPONSE

BY THE

BIDDER

1 TECHNICAL

1.1 The bidder should be a manufacturer

of Flameproof LED Lighting Fittings

under his own trademark and should

have capability of supplying these

lighting fittings as per tender

specification.

Bidder to submit documentary

proof indicating that they

manufacture and supply the

said Lighting Fittings as per

tender specification enclosed.

1.2 Bidder should have successfully

executed Purchase Order/s for supply

of Flameproof Lighting Fittings /

Flameproof LED Lighting Fittings to Oil

refineries / Petrochemical complex /

Mines in last 3 (Three) years.

To submit executed Purchase

Order/s of their supplies of at

least 5100 Nos. (25% of Total

estimated quantity) of

Flameproof Lighting Fittings /

Flameproof LED Lighting

Fittings in one year (12 months’

period) during preceding

3 years to be counted prior to

bid due date.

1.3 Bidder should have facility to

manufacture Flameproof LED Lighting

Fittings at least 25% of total RFQ

quantity per quarter of the year.

Bidder has to give undertaking

about the same including

submitting catalogs /

brochures / list of machineries

and manufacturing facilities.

1.4 Bidder shall have all the required

certificates from CIMFR / PESO / CCE /

DGFASLI / DGMS for Flameproof LED

Lighting Fittings suitable for Area

Classification Zone-1, Gas Group IIA/IIB,

IIC and complying with the

Copy of all relevant

Certificates as mentioned shall

be submitted by the bidder.

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requirement of IEC 60079-1 & 0 and

Temperature Class T6 as indicated in

the specification in RFQ at the time of

bidding.

1.5 Bidder should supply total quantity of

new Flameproof LED Lighting Fittings in

4 (four) lots each of 25% quantity in

every 3 months spanning 12 months

period from the date of placement of

Purchase Order.

Bidder shall give undertaking

about the same.

1.6 Bidder should buy-back the existing

125W HPMV/250W HPMV/ 160W MLL

Flameproof Well glass / 250W HPMV

Flameproof Floodlight fittings of gas

group IIA/B or IIC type as is where is

basis and take out the same from the

refinery premises. However, the

removal and handing over of existing

Flameproof Lighting Fittings from Plant

areas is in BPCL’s scope.

a) Bidder shall give

undertaking regarding buy-

back of existing Flameproof

Lighting Fittings.

. B) Bidder shall give

undertaking that they will take

out the bought-back lighting

fittings from refineries premises

on quarterly basis.

2 FINANCIAL

2.1 Average annual turnover of the bidder

as per the audited books of account

for the last three financial years, up to

2016-17.

Not less than Rs.240 Lakhs.

2.2 Net worth of the bidder as per the

audited books of account for the latest

financial year.

Should be positive

Note to Bidders:

- Bidder should ensure submission of complete information / documents in the first instance

itself. Qualification may be completed based on the details so furnished without seeking any

subsequent additional information.

- Bidder shall submit all relevant documents of their proven track records and satisfactory

performance by giving detailed reference (email address/ contact details) of end user(s).

Owner shall have the right to obtain feedback directly from any or all end user(s) about

performance of the bidder.

- Bidder shall not be on the Holiday List of BPCL/MOPNG/Any Other Oil PSEs and shall submit

the declaration for the same.

- Bidder shall note that the Bid evaluation will be done on overall lowest quote basis taking into

consideration all the items and after adjusting the price to be quoted by the bidder for

buying-back the existing HPMV/MLL Flameproof Lighting Fittings and taking out the same from

BPCL refineries premises.

Other documents to be submitted by the Bidders:

- Bidder shall provide all relevant documents towards proof of Purchase Orders / Contracts

execution as specified in the technical criteria at Clause 3 (1) and its remarks thereof as well

as their manufacturing capabilities along with ISO certification.

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- Bidder shall submit at least one client job completion certificate stating satisfactory

performance of the work order executed of basic value (without taxes and duties) as per

requirement in technical criteria clause 3 (1). The job order value shall be the supply value.

- Bidder shall provide Purchase Order copies as well as proof of supplies of Flameproof Lighting

Fittings / Flameproof LED Lighting Fittings as specified in technical criteria Clause 3(1.2).

- Company profile indicating organization structure of bidding entity.

- Catalogue / Brochures and documentary proof towards bidder’s manufacturing and testing

facilities.

- Audited Profit & Loss Account, Balance Sheets/Statement of Assets & Liabilities etc. for the

immediately preceding three financial years. Further, for bidders who have not finalized their

books of account for the financial year 2016-17, evaluation of these criteria would be done

for the latest financial year(s) for which books of account has been finalized.

- Declaration of Holiday Listing.

Signature : ___________________________

Name : ______________________________

Official Seal : _________________________

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Annexure-1A

SUB : SUPPLY OF FLAME PROOF LED LIGHTING FITTINGS FOR BPCL - MUMBAI REFINERY, BPCL -

KOCHI REFINERY and NRL-NUMALIGARH REFINERY.


Details of Proof of meeting the Pre-Qualification Criteria Sr. No. 1.2. i.e. Purchase order copies and invoices submitted.

SR. NO. PO PLACED BY PO. NO. PO DATE INVOICE NO. INVOICE

DATE

INVOICE

AMOUNT

1

2

3

TOTAL VALUE OF INVOICES

(Signature of Vendor with Company seal)

Name of the Authorised Signatory :

Designation :

Date :


Annexure-2

BPCL Specification for Flameproof LED Lighting Fittings 1.0 SCOPE This specification covers the requirements of design, manufacture, testing, inspection, packing and supply of flameproof LED lighting fittings and accessories suitable for installation in locations handling flammable liquids and gases. 2.0 CODES AND STANDARDS 2.1 The equipment shall comply with the requirements of latest revision of the following standards:

Sl No. Standard Specification

1 IS 16101 : 2012 General Lighting - LEDs and LED modules – Terms and Definitions

2 IS 16102(Part 1) : 2012 Self- Ballasted LED Lamps for General Lighting Services Part 1 Safety Requirements

3 IS 16102(Part 2) : 2012 Self-Ballasted LED Lamps for General Lighting Services Part 2 Performance Requirements

4 IS 16103(Part 1) : 2012 Led Modules for General Lighting Part 1Safety Requirements

5 IS 16103(Part 2) : 2012 Led Modules for General Lighting Part 2 Performance Requirements

6 IS 15885(Part2/Sec13): 2012

Safety of Lamp Control Gear Part 2 Particular Requirements Section 13 d.c. or a.c. Supplied Electronic Control gear for Led Modules

7 IS 16105 : 2012 Method of Measurement of Lumen Maintenance of Solid State Light (LED) Sources

8 IS 16106 : 2012 Method of Electrical and Photometric Measurements of Solid-State Lighting (LED) Products

9 IS 16107Part 1):2012 Luminaries Performance Part 1 General Requirements

10 IS 16107-1:2012 Luminaries Performance Part 2 Particular Requirements Section 1 LED Luminaire

11 IS 16108 : 2012 Photo biological Safety of Lamps and Lamp Systems

12 IS 5 Colours for ready mixed paints and enamels

13 IS 2148 Flameproof Enclosures for Electrical apparatus

14 IS/IEC 60079-0 Electrical apparatus for Explosive Gas atmospheres (General Requirements)

15 IS/IEC 60079-1 Electrical apparatus for Explosive Gas atmospheres (Equipment protection by flameproof protection “d”))

16 IS/IEC 60529 Degree of protection provided by enclosures (IP code)

17 IS-6381 Electrical apparatus for explosive gas atmospheres Increased safety "e".

18 IS/IEC 60079-7 Electrical apparatus for explosive gas atmospheres (Equipment Protection by Increased Safety "e')

19 IS/IEC 60079-15 Electrical apparatus for explosive gas atmospheres Construction, test & marking of type of protection "n"


Materials meeting with the requirements of other authoritative standards, which ensure equal or better quality than the standards mentioned above, shall also be considered. In such case the salient points of difference along with advantages between the standards adopted and the specified standards shall be clearly brought out in a schedule. For values not available in relevant IS, values indicated in the Tender specification shall be valid. In case of discrepancies between values of IS and tender specifications, the better will prevail. 2.2 In case of imported equipment, standards of the country of origin shall be applicable if these

standards are equivalent or more stringent than the applicable Indian standards. 2.3 The equipment shall also confirm to the provisions of CEA Regulations and statutory

regulations currently in force in the country. 2.4 In case Indian standards are not available for any equipment, standards issued by

IEC/BS/VDE/IEEE/NEMA or equivalent agency shall be applicable. 2.5 In case of any conflict between requirements specified in various applicable documents for

the project, the most stringent one shall prevail. However, Owner's decision in this regard will be final and binding.

3.0 GENERAL REQUIREMENTS

3.1 The offered equipment shall be brand new with state of art technology and proven field track

record. No prototype equipment shall be offered. 3.2 Vendor shall ensure availability of spare parts and maintenance support services for the

offered equipment for at least 10 years from the date of supply. 4.0 SITE CONDITIONS

The equipment shall be suitable for installation and satisfactory operation in classified hazardous locations in tropical, humid and corrosive atmosphere as prevalent in refineries, petrochemical and fertilizer plants. Site conditions shall be as per Annexure-I. 5.0 POWER SUPPLY

All AC lighting fixtures shall be suitable for 110 - 275 V, SPN, 50Hz +/- 3% power supply. 6.0 CERTIFICATION

The equipment shall have test certificates issued by recognised independent test house (CIMFR/ERTL/Baseefa/LCIE/UL/FM or equivalent). All indigenous equipment shall conform to Indian standards and shall be certified by Indian testing agencies. All equipment (indigenous & imported) shall also have valid statutory approvals as applicable for the specified location. All indigenous flameproof equipment shall have valid BIS license and marking as required by statutory authorities.


7 TECHNICAL REQUIREMENTS FOR LED LIGHTING FITTING 7.1 Type and nos. of flameproof LED light fitting shall be as per Annexure-II or the quantities

given in the requisition. 7.2 All lighting fittings shall be suitable for area classification Zone 1, IIA/IIB/IIC. Flameproof LED

lighting fixtures shall comply with the requirement of IEC 60079-1 & 0 and Temperature class T6.

7.3 All lighting fittings shall be well glass type or flood light type.

7.4 All well glass fittings / flood light fittings shall be provided with either galvanized steel or epoxy powder coated mild steel protective wire cage using minimum 5mm welded steel construction and having mesh dimension not exceeding 50mm x 70mm.

7.5 All well glass fitting / flood light fittings shall be provided with Toughened Glass. Toughened Glass used for lighting fixture shall be clear and suitable for use under conditions involving exceptional risk of mechanical damage. Toughned glass shall be tested as per IS

7.6 All accessories like nuts, bolts, washers etc. shall be made of stainless steel SS-304. All lighting fixtures shall be supplied with fixture mounting nuts and bolts of stainless steel SS-304. However, Clamps/brackets mounting bolts & nuts are excluded from vendor’s scope.

7.7 Proper care shall be taken so that for fixing bolts bi-metallic corrosion should not take place. Suitable method has to be applied.

7.8 The enclosures of the lighting fixtures shall be of cast light metal alloy (LM-6).

7.9 All equipment shall be suitable for use in outdoor open locations and shall have minimum IP-65 degree of protection.

7.10 The enclosures shall be provided with gaskets made of non-inflammable and self-extinguishing material.

7.11 All metal surfaces shall undergo manufacturer's standard cleaning/ painting cycle. After preparation of under surface, the equipment shall be painted with two coats of epoxy based final paint with colour shade as below:

a) Flame proof (Gas group IIA/IIB) and AC supply: Dark admiralty grey shade 632 of IS 5

/ RAL 7035 b) Flame proof (Gas group llC) and AC Supply: Light yellow shade 355 of IS-5 c) Emergency light fittings (Gas group IIA/IIB or IIC) and AC supply : 4 inch Red shade

(538 of IS5) circular band above Grey or Yellow shade. All unpainted steel parts shall be suitably treated to prevent rust formation. If these parts are moving elements then they shall be greased.

7.12 A warming inscription "Isolate power supply elsewhere before opening" shall be provided on each enclosure. The warning inscription shall be embossed on the enclosure or a separate plate with above inscription shall be fixed to the enclosure with screws. The warning plate shall be of nickel plated brass or stainless steel.


7.13 Lighting fixture shall be suitable for mounting on bracket and on goose neck pole,

7.14 The top of all well glass lighting fixtures shall be identically drilled threaded to facilitate installation on pole column or ceiling.

7.15 An independent earth terminal with lug shall be provided inside the enclosure for terminating the third (earth) core of the cable and shall have facility for looping to terminal strip.

7.16 A nameplate shall be provided to indicate the details of testing agency (CIMFR or equivalent), test certificate no. with date, statutory approval no. with date and agency (PESO/ CCE/DGFASLI/DGMS), BIS license number and date, applicable gas group etc. The nameplates shall be engraved type and permanently fixed on the equipment. In case the standard details given above are embossed on the enclosures, the same need not be repeated on the nameplate.

7.17 The fixing parts of the enclosure, which are to be opened for replacement of LED, shall be so fastened that they can be unfastened only with special tools.

7.18 The lighting fixtures shall be provided with 2 nos. threaded entries size ¾ inch ET, 1 no, double compression nickel plated brass cable glands and 1 no. nickel plated brass plug for sealing the unused entry. Cable gland shall be provided with PVC shroud and shall be suitable as per area classification of lighting fitting (IIA/IIB or IIC). Glands and Stoppers shall be supplied and fixed on individual lighting fittings.

7.19 The lighting fixtures shall be provided with 8 nos. of terminals. More than 2 wires per terminal shall not be permitted. If required, additional terminal with shorting link may be used. The terminals for external cable termination shall be suitable for 2.5 sq.mm. Solid/stranded copper conductor.

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All connection (LED’s, cable loop-in/loop out, driver, heat shrink etc.) shall be internal part of LED fixture. Separate junction box attached with lighting fitting is not acceptable.

7.20 All internal wiring shall suitable for 660V grade; FRLS insulated copper conductor wires,

color coded for phase, neutral and earth.

7.21 The lighting fixtures with chip-on-board or discrete type LED lamps are acceptable.

7.22 All lighting fixtures shall be supplied complete with associated LED lamp and driver.

7.23 Power factor of Flameproof LED type lighting fittings shall be >= 0.95.

7.24 The LED color temperature shall be 6000-6500K. The CRI (color rendering index) shall be >=80.

7.25 The THD shall be less than 20%.


7.26 The quality of light output shall be uniform without any dark spots.

7.27 Fixture life time (L70) shall be > 50000 hrs. at ambient temp of 40 deg C. The LED’s used in the lighting fixtures should be tested for the service life as per IES-LM-80. Type test certificates shall be furnished in compliance to same.

7.28 Lux level from the lighting fixture shall not be less than 90 Lumens/W with anti-glare diffuser and shall be certified from any government recognized agencies U/L etc. The LED light fixtures should be tested for luminous lux level as per IES-LM-79. Type test certificates shall be furnished in compliance to same.

7.29 Overvoltage protection, short-circuit protection as per IS: 15885, Part-2/Sec-13 shall be

provided.

7.30 Constant current type LED Driver, suitable for surge protection upto 2 kV surges shall be provided and shall comply with the requirement of IEC 61347-2-13

7.31 Following minimum quantity of drivers shall be supplied as a mandatory spares

45W LED FTG IIA/IIB OR IIC 100 Nos.

105W LED FTG IIA/IIB OR IIC 50 Nos.

If the drivers for Gas group IIA/B and IIC fittings are not same, following minimum quantity of drivers shall be supplied as mandatory spares.

45W LED FTG IIA/IIB 80 Nos.

45W LED FTG IIC 20 Nos.

105W LED FTG IIA/IIB 40 Nos.

105W LED FTG IIC 10 Nos.

The above mentioned mandatory spares shall be free supply as part of Purchase order.

7.32 The flood lighting fixtures shall be supplied with adjustable mounting arrangement both in

horizontal and vertical plane. 8.0 INSPECTION, TESTING AND ACCEPTANCE

8.1 During fabrication, the equipment shall be subjected to inspection by owner or by an agency

authorized by the owner, as per mutually agreed test plan. Vendor should submit standard test plan of lighting fixture. Manufacturer shall furnish all necessary information concerning the supply to Owners / inspector. All routine/ acceptance tests shall be carried out at manufacturer's works under his care and expense.

8.2 Type test certificates from CIMFR or equivalent test house, applicable PESO/

CCE/DGFASLI/DGMS approval certificates, BIS license and original drawings referred in type test certificates shall be submitted during offer, the same shall be shown to the inspection agency on demand during inspection. Also vendor shall submit above certificate with supply of material. The certificates and BIS license must be valid at the time of dispatch.

8.3 Test certificates of bought out components shall be shown to the inspection agency on

demand during inspection.


9.0 PACKING AND DESPATCH

Proper care shall be taken so that during transportation LED lighting fittings and its glass should not damage. The crates/ cases shall have skid bottom for handling. Special notations such as ‘Fragile', 'This side up', 'Center of gravity’, "Weight," ‘Owner's particulars', 'PO nos.' etc., shall be clearly marked on the packages together with other details as per purchase order. The LED lighting fittings may be stored outdoors for long periods before installation. The packing shall be completely suitable for outdoor storage, in areas with heavy rains/ high ambient temperature.

SPECIAL MANDATORY INSTRUCTIONS TO VENDOR

1 LED lamps and Drivers shall be provided with minimum 5 years warranty period from the

date of delivery of the same. 2 During the warranty period if any light fitting became defective; the replacement of defective

fixture shall be done within one month from the date of information by BPCL site-in-charge. 3 The Equipment shall be strictly in conformity with stipulations given in the certificates &

certified drawings of testing agency. 4 Along with offer vendor shall submit following documents:

4.1 Detailed drawings and catalogue of the fitting mentioning life in total burning hours, lumen output per watt etc.

4.2 Details of the LEDs used in the fitting, 4.3 Valid certificates and approval from CIMFR and CCOE as per IS & with offered LED

lamp. 4.4 BIS license (For indigenous flameproof equipments, where insisted by statutory

authorities) 5 The originals of the following documents shall be shown to the owner /inspector at the time

of inspection: 5.1 Certificate of CIMFR or any other recognized testing agency. 5.2 Certified drawings of testing agency (CIMFR or equivalent). 5.3 Applicable statutory Approvals (CCOE) 5.4 BIS license (For flameproof indigenous equipments, where insisted by statutory

authorities). 6 Total lighting fixture demand may vary +/- 20% of given quantity. 7 The unit rates quoted against items remains valid for repeat order for a period of one year

from the date of placement of LOI. DELIVERY SCHEDULE

1 First lot of 25% of order quantity shall be delivered within 12 weeks from the date of PO;

subsequently balance lighting fixture shall be supplied in 3 lots. 25% of order quantity shall be supplied in each lot per quarter (3 months).

BUY BACK CONDITIONS:

1 Vendor should buy-back the existing lighting fixture (as is where is basis) per piece basis

and take out the same every quarter (03 months). The removal of the existing lighting fitting


from site is in BPCL’s scope. The price of buy back per fitting offered by the vendor will be part of commercial evaluation of the total offer.

2. The offer of buy back should be as per details given below.

• 125W HPMV/160W MLL FLP well glass light fitting IIA/B or IIC type

• 250W HPMV FLP well glass light fitting IIA/B or IIC type

• 250 HPMV FLP flood light fitting IIA/B or IIC type

3 While delivering 2nd, 3rd and 4th lot of lighting fittings, old lighting fittings of equivalent quantity as per earlier lots shall be taken back.

4 Last lot of old buy back fitting shall be taken back within 60 days from the delivery of 4th lot material.

PAYMENT TERMS

1 100% lot wise payment will be made within 30 days from the date of delivery.

2 Vendor has to submit PBG for 10% of the amount valid till warranty period of 5 years against

which above payment will be made.


ANNEXURE-I : SITE CONDITIONS

1. Site : Bharat Petroleum Corp.Ltd.,Refinery Mahul ,

MUMBAI-400074

2. Altitude : Less than 1000 M : above M.S.L.

3. Design Ambient Temperature : 40 0 C

4.

Maximum / Minimum ambient

temperature

: 45 / 10 0 C

5. Maximum relative humidity : 100 %

6. Place of installation : Between Transformer yard and switch house

7. Climate condition : Hot and humid in summer, cold and dry in

winter and highly corrosive (presence of H2S),

saline, sulphurous and dusty.


ANNEXURE-II : TYPE AND Nos. OF FLAMEPROOF LED LIGHT FITTING

Sr. no.

Type of fittings Gas Group Watts Quantity

1 Well glass IIA/IIB 45W 13000

2 Well glass IIC 45W 3400

3 Emergency Well glass IIA/IIB 45W 1850

4 Emergency Well glass IIC 45W 450

5 Well glass IIA/IIB 105W 900

6 Well glass IIC 105W 200

7 Flood light IIA/IIB 105W 525

8 Flood light IIC 105W 145

Annexure - 3 (The Declaration should be produced on Vendor’s Letter Head selecting content for

proprietary/partnership/company as applicable and last para.)

PROFORMA OF DECLARATION OF HOLIDAY LISTING


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In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern

M/s. _____________ which is submitting the accompanying Bid / Tender nor any other

concern in which I am a proprietor nor in any partnership firm in which I am involved

as a Managing Partner have been placed on holiday list declared by Bharat

Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as indicated

below:

(Here give particulars of holiday listing and in absence thereof state “NIL”).

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In the case of a Partnership Firm:

We hereby declare that neither we, M/s. __________________ submitting the

accompanying Bid / Tender nor any partner involved in the management of the said

firm either in his individual capacity or as proprietor of any firm or concern have or has

been placed on holiday list declared by Bharat Petroleum Corporation

Limited/MOP&NG/any other Oil PSEs, except as indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”)

--------------------------------------------------------------------------------------------------------------------------------------------------------

In the case of Company:

We hereby declared that we have not been placed on any holiday list declared by

Bharat Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as

indicated below:

(Here give particulars of holiday listing and in absence thereof state “NIL”)

--------------------------------------------------------------------------------------------------------------------------------------------------------

It is understood that if this declaration is found to be false in any particular, Bharat

Petroleum Corporation Limited shall have the right to reject my / our bid, and, if the

bid has resulted in a contract, the contract is liable to be terminated.

Place: ____________ Signature of the Bidder______________

Date: ____________ Name of the Signatory_______________

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Annexure -4

IINNTTEEGGRRIITTYY PPAACCTT

Between

BBhhaarraatt PPeettrroolleeuumm CCoorrppoorraattiioonn LLiimmiitteedd ((BBPPCCLL)) hheerreeiinnaafftteerr rreeffeerrrreedd ttoo aass ""TThhee PPrriinncciippaall"",,

AAnndd

…………………………………………………………………………………………….. hereinafter r eferred to as "The Bidder/

Contractor/ Supplier".

PPrreeaammbbllee

The Principal intends to award, under laid down org anization procedures, contract/s for Tender for

“Supply of Flameproof LED Lighting Fittings for BPCL-Mumbai Refinery, BPCL-Kochi Refinery

and NRL- Numaligarh Refinery” (CRFQ-1000284767, e-Tender No. 27034). The Principal values full

compliance with all relevant laws and regulations, and the principles of economic use of resources,

and of fairness and transparency in its relations with its Bidder/s, Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international Non-

Governmental Organisation "Transparency International" (TI). Following TI's national and international

experience, the Principal will appoint an Independent External Monitor who will monitor the tender

process and the execution of the contract for compliance with the principles mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to

observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection

with the tender, or the execution of the contract, demand, take a promise for or

accept, for himself/ herself or third person, any material or immaterial benefit which

he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason.

The Principal will, in particular, before and during the tender process, provide to all

Bidders the same information and will not provide t o any Bidder confidential/

additional information through which the Bidder cou ld obtain an advantage in relation

to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal

offence under the relevant Anti-Corruption Laws of India, or if there be a substantive

suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate

disciplinary actions.

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Section 2 - Commitments of the Bidder/ Contractor/ Supplier

((11)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr ccoommmmiittss iittsseellff ttoo ttaakkee aallll mmeeaassuurreess nneecceessssaarryy ttoo pprreevveenntt

ccoorrrruuppttiioonn.. HHee ccoommmmiittss hhiimmsseellff ttoo oobbsseerrvvee tthhee ffoolllloowwiinngg pprriinncciipplleess dduurriinngg hhiiss ppaarrttiicciippaattiioonn iinn tthhee

tteennddeerr pprroocceessss aanndd dduurriinngg tthhee ccoonnttrraacctt eexxeeccuuttiioonn..

aa)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr wwiillll nnoott,, ddiirreeccttllyy oorr tthhrroouugghh aannyy ootthheerr ppeerrssoonn oorr ffiirrmm,, ooffffeerr,,

pprroommiissee oorr ggiivvee ttoo aannyy ooff tthhee PPrriinncciippaall''ss eemmppllooyyeeeess iinnvvoollvveedd iinn tthhee tteennddeerr pprroocceessss oorr tthhee

eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt oorr ttoo aannyy tthhiirrdd ppeerrssoonn,, aannyy mmaatteerriiaall oorr iimmmmaatteerriiaall bbeenneeffiitt wwhhiicchh hhee//sshhee

iiss nnoott lleeggaallllyy eennttiittlleedd ttoo,, iinn oorrddeerr ttoo oobbttaaiinn iinn eexxcchhaannggee,, aannyy aaddvvaannttaaggee ooff aannyy kkiinndd wwhhaattssooeevveerr

dduurriinngg tthhee tteennddeerr pprroocceessss oorr dduurriinngg tthhee eexxeeccuuttiioonn ooff tthhee ccoonnttrraacctt..

b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any

undisclosed agreement or understanding, whether formal or informal. This applies in

particular to prices, specifications, certifications, subsidiary contracts, submission or

non-submission of bids or any other actions to rest rict competitiveness or to

introduce cartelisation in the bidding process.

c) The Bidder/ Contractor/ Supplier will not commi t any offence under the relevant Anti-

Corruption Laws of India; further the Bidder/ Contractor/ Supplier will not use

improperly, for purposes of competition or personal gain, or pass on to others, any

information or document provided by the Principal as part of the business

relationship, regarding plans, technical proposals and business details, including

information contained or transmitted electronically .

d) The Bidder/ Contractor/ Supplier will, when presenting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any

other intermediaries in connection with the award of the contract.

(2) The Bidder/ Contractor/ Supplier will not insti gate third persons to commit offences outlined

above or be an accessory to such offences.

Section 3 - Disqualification from Tender Process and Exclusion from Future Contracts

IIff tthhee BBiiddddeerr,, bbeeffoorree ccoonnttrraacctt aawwaarrdd,, hhaass ccoommmmiitttteedd aa ttrraannssggrreessssiioonn tthhrroouugghh aa vviioollaattiioonn ooff SSeeccttiioonn 22 oorr

iinn aannyy ootthheerr ffoorrmm ssuucchh aass ttoo ppuutt hhiiss rreelliiaabbiilliittyy oorr ccrreeddiibbiilliittyy aass BBiiddddeerr iinnttoo qquueessttiioonn,, tthhee PPrriinncciippaall iiss

eennttiittlleedd ttoo ddiissqquuaalliiffyy tthhee BBiiddddeerr ffrroomm tthhee tteennddeerr pprroocceessss oorr ttoo tteerrmmiinnaattee tthhee ccoonnttrraacctt,, iiff aallrreeaaddyy

ssiiggnneedd,, ffoorr ssuucchh rreeaassoonn..

(1) If the Bidder/ Contractor/ Supplier has committed a transgression through a violation of

Section 2 such as to put his reliability or credibi lity into question, the Principal is also entitled

to exclude the Bidder/ Contractor/ Supplier from future contract award processes. The

imposition and duration of the exclusion will be de termined by the severity of the

transgression. The severity will be determined by the circumstances of the case, in particular

the number of transgressions, the position of the transgressors within the company hierarchy

of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of

6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of the

available evidences, concludes that no reasonable doubt is possible.

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(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to

resort to and impose such exclusion and further accepts and undertakes not to challenge or

question such exclusion on any ground, including th e lack of any hearing before the decision

to resort to such exclusion is taken. This undertaking is given freely and after obtaining

independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the damage

caused by him and has installed a suitable corrupti on prevention system, the Principal may

revoke the exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder fr om the tender process prior to the award

according to Section 3, the Principal is entitled to demand and recover from the Bidder

liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitl ed

to terminate the contract according to Section 3, the Principal shall be entitled to demand and

recover from the Contractor/ Supplier liquidated damages equivalent to Security Deposit/

Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject

only to condition that if the Bidder/ Contractor/ S upplier can prove and establish that the

exclusion of the Bidder from the tender process or the termination of the contract after the

contract award has caused no damage or less damage than the amount of the liquidated

damages, the Bidder/ Contractor/ Supplier shall compensate the Principal only to the extent

of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other

Company in any country conforming to the TI approach or with any other Public Sector

Enterprise in India that could justify his exclusio n from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender

process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders/ Contractors/ Suppliers/ Subcontractors

(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the Principal before

contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders,

Contractors/ Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or

violate its provisions.

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Section 7 - Punitive Action Against Violating Bidders/ Contractors/ Suppliers/ Subcontractors

IIff tthhee PPrriinncciippaall oobbttaaiinnss kknnoowwlleeddggee ooff ccoonndduucctt ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr,, oorr ooff

aann eemmppllooyyeeee oorr aa rreepprreesseennttaattiivvee oorr aann aassssoocciiaattee ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr

wwhhiicchh ccoonnssttiittuutteess ccoorrrruuppttiioonn,, oorr iiff tthhee PPrriinncciippaall hhaass ssuubbssttaannttiivvee ssuussppiicciioonn iinn tthhiiss rreeggaarrdd,, tthhee PPrriinncciippaall

wwiillll iinnffoorrmm tthhee VViiggiillaannccee OOffffiiccee..

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credi ble Independent External Monitors for this

Pact. The task of the Monitor is to review independently and objectively, whether and to what

extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by t he representatives of the parties and performs

his functions neutrally and independently. He repor ts to the Chairperson of the Board of the

Principal.

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the Bidder/

Contractor/ Supplier. The Bidder/ Contractor/ Suppl ier will also grant the Monitor, upon his

request and demonstration of a valid interest, unrestricted and unconditional access to this

project documentation. The same is applicable to Su bcontractors. The Monitor is under

contractual obligation to treat the information and documents of the Bidder/ Contractor/

Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor suffi cient information about all meetings among the

parties related to the Project provided such meetings could have an impact on the contractual

relations between the Principal and the Bidder/ Contractor/ Supplier. The parties offer to the

Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so

inform the Management of the Principal and request the Management to discontinue or heal

the violation, or to take other relevant action. The Monitor can in this regard submit non-

binding recommendation. Beyond this, the Monitor ha s no right to demand from the parties

that they act in a specific manner, refrain from action or tolerate action. However, the

Independent External Monitor shall give an opportun ity to the Bidder/ Contractor/ Supplier to

present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal

within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and,

should the occasion arise, submit proposals for cor recting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within

reasonable time, taken visible action to proceed against such offence or reported it to the

Vigilance Office, the Monitor may also transmit this information directly to the Central

Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

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Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/ Supplier 12

months after the last payment under the respective contract, and for all other Bidders 6 months after

the contract has been awarded.

If any claim is made/ lodged during this time, the same shall be binding and continue to be valid

despite the lapse of this pact as specified above, unless it is discharged/ determined by Chairperson of

the Principal.

Section 10 - Other Provisions

((11)) TThhiiss aaggrreeeemmeenntt iiss ssuubbjjeecctt ttoo IInnddiiaann LLaaww.. PPllaaccee ooff ppeerrffoorrmmaannccee aanndd jjuurriissddiiccttiioonn iiss tthhee

RReeggiisstteerreedd OOffffiiccee ooff tthhee PPrriinncciippaall,, ii..ee.. MMuummbbaaii.. TThhee AArrbbiittrraattiioonn ccllaauussee pprroovviiddeedd iinn tthhee mmaaiinn

tteennddeerr ddooccuummeenntt// ccoonnttrraacctt sshhaallll nnoott bbee aapppplliiccaabbllee ffoorr aannyy iissssuuee// ddiissppuuttee aarriissiinngg uunnddeerr

IInntteeggrriittyy PPaacctt..

(2) Changes and supplements as well as termination notices need to be made in writing. Side

agreements have not been made.

(3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement must be

signed by all partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of

this agreement remains valid. In this case, the parties will strive to come to an agreement to

their original intentions.

Joji J Melel ……………………………

For the Principal For the Bidder/ Contractor/

Supplier

Place ……………… Witness 1 : ………………

(Signature/Name/Address)

Date ………………. Witness 2 : ………………

(Signature/Name/Address)

INTEGRITY PACT

NOTE TO BIDDER:

a. Proforma of Integrity Pact(enclosed) shall be returned by the Bidder(s) along with the bid documents (technical bid in case of 2 part bids), duly signed by the same Signatory who is authorised to sign the bid documents. All the pages of the Integrity Pact shall be duly signed. Bidder's failure to return the IP duly signed shall result in the bid not being considered for further evaluation.

b. If the Bidder has been disqualified from the tender process prior to the award of the contract in accordance with the provisions of the Integrity Pact, NRL shall be entitled to demand and recover from Bidder Liquidated Damages amount by forfeiting the EMD / Bid Security as per provisions of the Integrity Pact.

c. If the contract has been terminated according to the provisions of the Integrity Pact, or if NRL is entitled to terminate the contract according to the provisions of the Integrity Pact, NRL shall be entitled to demand and recover from Contractor / Supplier Liquidated Damages amount by forfeiting the Security Deposit / Performance Bank Guarantee as per provisions of the Integrity Pact.

d. Bidders may raise disputes / complaints, if any, with the Independent External Monitor(s) through telephone and email followed by written document or telephone and written document. However date of receipt of complaint shall be the date of receipt of signed written document only.

Name / address / e-mail ID / contact number(s) of Independent External Monitor appointed to oversee implementation of Integrity Pact Programme at NRL is mentioned below.

Name & Address of Independent External Monitors forMonitoring / Implementation of Integrity Pact.

Prof. Ashoke Kumar Dutta, 50 Jatin Das Road, KOLKATA - 700029Mobile- 91-9433096675 Landline- 033-24666625 Email: [email protected]

INTEGRITY PACT

Between

Numaligarh Refinery Limited (NRL) hereinafter referred to as "The Principal", And

……………………………………………………..hereinafter referred to as "The Bidder/Contractor/Supplier"

Preamble

The Principal intends to award, under laid down organization procedures,

contract/s for ……………………………………………………………………..The

Principal values full compliance with all relevant laws and regulations, and the

principles of economic use of resources, and of fairness and transparency in

its relations with its Bidder/s, Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental Organisation "Transparency International" (TI). Following TI's national and international experience, the Principal will appoint an Independent External Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above.

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection with the tender, or the execution of the contract, demand, take a promise for or accept, for himself/herself or third person, any material or immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason. The Principal will, in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential / additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.

Page 1 of 6

Section 2 - Commitments of the Bidder / Contractor/Supplier

(1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution.

a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm, offer, promise or give to any of the Principal's employees involved in the tender process or the execution of the contract or to any third person, any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange, any advantage of any kind whatsoever during the tender process or during the execution of the contract.

b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.

c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-Corruption Laws of India; further the Bidder / Contractor/Supplier will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically.

d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all payments he has made, is committed to, or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.

(2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences outlined above or be an accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason.

Page 2 of 6

(1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude the Bidder / Contractor/Supplier from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of the available evidences, concludes that no reasonable doubt is possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice.

(4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor/Supplier liquidated damages equivalent to Security Deposit / Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder / Contractor/Supplier can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder / Contractor/Supplier shall compensate the Principal only to the extent of the damage in the amount proved.

Page 3 of 6

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors

(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors/Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its provisions.

Section 7 – Punitive Action against violating Bidders / Contractors / Suppliers/Subcontractors

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office.

Section 8 - Independent External Monitors

(1) The Principal has appointed competent and credible Independent External Monitors for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.

Page 4 of 6

(3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to this project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/Contractor/Supplier/ Subcontractor with confidentially.

(4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendation. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. However, the Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and, should the occasion arise, submit proposals for correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor/Supplier 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded.

If any claim is made / lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged / determined by Chairperson of the Principal.

Page 5 of 6

Section 10 - Other provisions

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Guwahati. The Arbitration clause provided in the main tender document / contract shall not be applicable for any issue / dispute arising under Integrity Pact.

(2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made.

(3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be signed by all partners or consortium members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions.

……………………… …………………………… For the Principal For the Bidder/Contractor/ Supplier

Place ……………… Witness1:………………… (Signature/Name/Address)

Date ………………. Witness2:….……………… (Signature/Name/Address)

Page 6 of 6

Annexure-5

(This PBG should be produced on non-judicial paper of appropriate value along with PQ Bid.)

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

To

Bharat Petroleum Corporation Ltd.

(CPO) Refineries

Mumbai Refinery, Mahul

MUMBAI 400074

Dear Sirs,

M/s. ______________________________________ have taken tender for the supply of __________________

for Bharat Petroleum Corporation Ltd.The tender Conditions of Contract provide that the Bidder shall pay a sum

of Rs. ______ (Rupees_____________________________________________________________________)

as earnest money / initial / full security deposit in the form therein mentioned. The form of payment of earnest

money / security deposit includes guarantee executed by Schedule ‘A’ Bank, undertaking full responsibility to

indemnify Bharat Petroleum Corporation Ltd. in case of default.

The said______________________________________ have approached us and at their request and in

consideration of the premises we__________________________________________________________

______________having our office at have agreed to give such guarantee as hereinafter mentioned.

1. We___________________________________________________________________ hereby undertake

and agree with you that if default shall be made by M/s. _____________________________________ in

performing any of the terms and conditions of the tender or in payment of any money payable to Bharat

Petroleum Corporation Ltd. We shall on demand pay to you in such matter as to you may direct the said

amount of Rupees_______________________________only or such portion thereof not exceeding the

said sum as you may from time to time require.

2. You will have the full liberty without reference to us and without effecting this guarantee postpones for any

time or from time to time the exercise of any of the powers and rights conferred on you under the contract

with the said_____________and to enforce or to for bear from endorsing any power of rights or by reason

of time being given to the said which under law relating to the sureties would but for provision have the

effect of releasing us.

3. Your right to recover the said sum of Rs.__________________(Rupees__________________

____________________) from us in manner aforesaid will not be affected or suspended by reason of the

fact that any dispute or disputes have been raised by the said M/s.__________________

_________________and/or that any dispute or disputes are pending before any officer, tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up,

dissolution or change of constitution or insolvency of the said______________

____________________but shall in all respects and for all purposes be binding operative units payment of

all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to Rupees__________________________________ Our

guarantees shall remain in force until_____________________________________________ unless a suit

or action to enforce a claim under_________________________________________ Guarantee is filed

against us within six months from _____________________________(which is date of expiry of

guarantee) all our rights under the said guarantee shall be forfeited and shall be relieved and discharged

from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and

the undersigned has full power to do under the Power of Attorney dated __________________granted to

him by the Bank.

Yours faithfully

___________________________________________ Bank by its Constituted Attorney Signature of a person

duly authorised to sign on behalf of the bank.

Sr. No. MESCType of Flameproof LED

Lighting Fittings

Area

ClassificationGas Group Watts Unit

BPCL-MR

QTY

BPCL-KR

QTYNRL QTY Total Qty.

Unit Price

in Figures

(Rs.)

Unit Price in Words

(Rs.)HSN NO.

69.99.99.882.8 Well glass Zone -1 IIA/IIB 45W LED

69.99.99.943.8 Well glass Zone -1 IIC 45W LED

69.99.99.882.8 Emergency Well glass Zone -1 IIA/IIB 45W LED

69.99.99.943.8 Emergency Well glass Zone -1 IIC 45W LED

LED BASED WELL GLASS LTG FITTING; 230V; 45W; FLP/WP; IP65; SUITABLE FOR USE IN

GAS GROUP IIA/IIB WITH SS WIRE MESH COVERING THE TOUGHNED GLASS WITH

APPROVALS AND TEST CERTIFICATES FROM CIMFR AND CCOE.

LOCATION: REFINERY

Emergency light fittings (Gas group IIA/IIB) : 4 inch Red shade (538 of IS5) circular band

above Grey or Yellow shade.

The detailed specification is as per attached 'BPCL specification for Flameproof LED

lighting fittings.'

1850 QUOTED / NOT QUOTED


GAS GROUP IIC WITH SS WIRE MESH COVERING THE TOUGHNED DIFFUSED GLASS WITH


LOCATION: REFINERY


lighting fittings.'

EA 1250 500 100

2 EA 3000 300 100 3400 QUOTED / NOT QUOTED

3

Annexure- 6

UN - PRICED BID

SUPPLY OF FLAMEPROOF LED LIGHTING FITTINGS FOR BPCL-MUMBAI REFINERY, BPCL-KOCHI REFINERY AND NRL-

NUMALIGARH REFINERY

REF : CRFQ No. :1000284767 (E-Tender no. 27034)


GAS GROUP IIA/IIB WITH SS WIRE MESH COVERING THE TOUGHNED GLASS WITH


LOCATION: REFINERY


lighting fittings.'


Supply of Flameproof LED Lighting Fittings to BPCL Refineries:

Page 1 of 3


Lighting Fittings

Area


BPCL-MR

QTY

BPCL-KR


Unit Price

in Figures

(Rs.)

Unit Price in Words

(Rs.)HSN NO.

69.98.99.962.8 Well glass Zone -1 IIA/IIB 105W LED

69.98.99.961.8 Well glass Zone -1 IIC 105W LED

69.98.99.964.8 Flood light Zone -1 IIA/IIB 105W LED

69.98.99.963.8 Flood light Zone -1 IIC 105W LED

LED BASED WELL GLASS LTG FITTING 230V; 105W; FLP/WP; IP65; SUITABLE FOR USE IN


APPROVALS AND TEST CERTIFICATES FROM CIMFR AND CCOE. LOCATION:

REFINERY The

detailed specification is as per attached 'BPCL specification for Flameproof LED lighting

fittings.'

EA 100 50 50

5 EA 750 100

4 EA 300 100




LOCATION: REFINERY

Emergency light fittings (Gas group IIC) : 4 inch Red shade (538 of IS5) circular band

above Grey or Yellow shade.


lighting fittings.'

50 900 QUOTED / NOT QUOTED

LED BASED WELL GLASS LTG FITTING 230V; 105W; FLP/WP; IP65; SUITABLE FOR USE IN

GAS GROUP IIA/IIB WITH SS WIRE MESH COVERING THE TOUGHNED DIFFUSED GLASS

WITH APPROVALS AND TEST CERTIFICATES FROM CIMFR AND CCOE. LOCATION:

REFINERY. The detailed

specification is as per attached 'BPCL specification for Flameproof LED lighting fittings.'

50 450 QUOTED / NOT QUOTED

200 QUOTED / NOT QUOTED6

LED BASED FLOOD LIGHT LTG FITTING 230V; 105W; FLP/WP; IP65; SUITABLE FOR USE IN

GAS GROUP IIA/IIB WITH SS WIRE MESH COVERING THE TOUGHNED DIFFUSED GLASS

WITH APPROVALS AND TEST CERTIFICATES FROM CIMFR AND CCOE. LOCATION:

REFINERY. The


fittings.'


Page 2 of 3


Lighting Fittings

Area


BPCL-MR

QTY

BPCL-KR


Unit Price

in Figures

(Rs.)

Unit Price in Words

(Rs.)HSN NO.

Sr. No. MESCType of Flameproof

Lighting Fittings

Area


BPCL-MR

QTY

BPCL-KR


Unit Price

in Figures

(Rs.)

Unit Price in Words

(Rs.)HSN NO.

1Flameproof

lighting fitting

Well glass /

Emergency Well glassZone -1 IIA/IIB/IIC

125W

HPMV/160W

MLL

EA 15800 2400 500 18700

2Flameproof

lighting fittingWell glass Zone -1 IIA/IIB/IIC 250W HPMV EA 850 150 100 1100

3Flameproof

lighting fittingFlood light Zone -1 IIA/IIB/IIC 250W HPMV EA 450 130 90 670

100 30 15 145 QUOTED / NOT QUOTED

QUOTED / NOT QUOTED

Buy-Back of Existing Flameproof Lighting Fittings from BPCL Refineries:

QUOTED / NOT QUOTED

QUOTED / NOT QUOTED

LED BASED FLOOD LIGHT LTG FITTING 230V; 105W; FLP/WP; IP65; SUITABLE FOR USE IN


APPROVALS AND TEST CERTIFICATES FROM CIMFR AND CCOE. LOCATION:

REFINERY. The


fittings.'

8 EA

Note: Unit price to be quoted shall be inclusive of Packing and Forwaring charges and exlusive of taxes, duties and freight charges for each type of flameproof LED Lighing Fittings (Sr. No. 1 to 8).

Page 3 of 3

SPECIAL PURCHASE CONDITIONS Page 1 of 13

Annexure-7

BHARAT PETROLEUM CORPORATION LIMITED


SUPPLY OF FLAME PROOF LED LIGHTING FITTINGS FOR BPCL-MUMBAI REFINERY, BPCL-

KOCHI REFINERY AND NRL-NUMALIGARH REFINERY

SPECIAL PURCHASE CONDITIONS

REF : CRFQ NO. 1000284767, E-tender No. 27034

1.0 INTRODUCTION

1.1 e-Bids in 3 (three) parts are invited for the tender for “SUPPLY OF FLAMEPROOF LED LIGHTING

FITTINGS FOR BPCL-MUMBAI REFINERY, BPCL-KOCHI REFINERY AND NRL-NUMALIGARH REFINERY”,

in complete accordance with tender documents and its attachments. For more

information on e-Procurement System followed by BPCL, bidders are requested to

refer Instruction to Bidders (ITB) document.

1.2 This is a Three Part Bid Tender, viz. Part 1 - Pre-Qualification (PQ) Criteria,

Part 2 - Un-priced Techno-commercial Bid & Part 3 - Price Bid. The Bidders shall

submit details/ documents required for each type of Bid, as specified in the tender.

Further, bids of only those bidders whose offers are found acceptable in Part-1 shall

be considered for Part-2 opening and if those bids found acceptable in Part-2 shall

be considered for Part-3 opening for further evaluation. All documents/ Bids

submitted shall be digitally signed and sealed for authentication.

1.3 BPCL reserves the right to finalise the tender, based on the ‘Price Bids’ submitted by

the qualified Bidders. The Bidders should submit th eir best prices in the ‘Priced bid’.

1.4 To participate on tenders hosted by BPCL on e-procurement site, bidders are

required to have a digital certificate and do “Enrollment” (Register on site) by

creating one User Id on the above site. All prospective bidders are requested to

enroll onto BPCL e-tendering platform https://bpcleproc.in/ maintained by

M/s E Procurement Technologies Limited, BPCL authorised Service Provider for

e-tendering.

2.0 SPECIAL TERMS AND CONDITIONS

2.1 The bidder should be a manufacturer of Flameproof LED Lighting Fittings under his own

trademark and should have capability of supplying these lighting fittings as per tender

specification.


2.2 Please note that, the tender enquiry is for entering into a contract for a period of

12 months from the date of award of Contract.

2.3 The quantities shown is purely an estimated quantit ies. The actual off-take will depend upon

our requirement from time to time during the period of rate contract which may be more or

less than the quantity specified.

2.4 Purchase Orders will be placed for the quantities actually required by BPCL from

time to time, on the basis of contracted rates by P&CS departments at Mumbai,

Kochi and Numaligarh Refineries, linking to the rate contracts. It is needless to say,

this contract is without any firm commitment on quantities/ values.

2.5 The orders shall be released till last date of validity of the rate contract. Supplies

shall be effected for all the purchase orders placed during the contract period, at the

contracted rates, terms and conditions, even if the supply period extends beyond the

contract period.

2.6 BPCL reserves the right to extend the contract period by 6 months and / or place orders for

an additional quantities / values of up to 20% keeping the rates of individual items

unchanged.

2.7 Material, found defective due to poor workmanship/ not meeting the specification

will be rejected and shall be replaced free of cost by the vendor.

2.8 Rates quoted shall remain firm till the execution of the contract period and no claims

for price escalation shall be entertained.

2.9 BPCL reserves the right to discontinue calling for supplies and terminate the rate

contract by giving 30 days’ notice in advance without giving any reason for

termination.

2.10 For all types of Flameproof LED Lighting Fittings t o be supplied by the vendor, the

LED Lamps and Drivers shall be provided with minimum 5 years warranty period

from the date of delivery.

2.11 During the warranty period if any Flameproof LED Lighting Fitting supplied becomes

defective, the replacement of defective fixture shall be done by the vendor, free of

cost to BPCL, within one month from the date of intimation by BPCL.

2.12 The unit rates quoted against items should remain valid for repeat order for a period

of one year from the date of placement of contract.

2.13 Vendor should supply total quantity of new Flameproof LED Lighting Fittings in

4 (four) lots each of 25% quantity in every 3 months spanning 12 months period

from the date of placement of Purchase Order.

2.14 Vendor shall buy-back the existing lighting fixture (as is where is basis) quoting per

piece basis and take out the same every quarter (3 months). The removal of the


existing lighting fittings is in BPCL’s scope. The price of buy-back quoted by the

bidder will be part of evaluation of the entire bid

2.15 While delivering 2nd , 3rd and 4th lot of new Flameproof LED Lighting Fittings, the

bought-back existing old lighting fittings of equivalent quantity as per earlier lots

shall be taken out of the refinery by the vendor.

2.16 Last lot of bought-back lighting fittings shall be taken out of the refinery within 60

days from the delivery of 4th lot of materials.

2.17 Items to be delivered by the vendors should be properly packed and sent, to avoid any

damage to the consignment. Supplied Fittings should be properly protected to avoid any

transit damage.

3.0 DEFINITIONS AND INTERPRETATIONS

3.1 Where any portion of the GPC is repugnant to or at variance with any provisions of

the SPC then, unless a different intention appears, the provisions of the SPC shall be

deemed to govern the provisions of the GPC and SPC provisions shall prevail to the

extent of such repugnancy, or variations exist.

3.2 In RFQ Documents unless otherwise stated specifically, the singular shall include the

plural and vice versa wherever the context so requires.

3.3 Notwithstanding the sub-division of the RFQ Documents into separate sections and

volumes every part of each shall be deemed to be supplementary to and

complementary of every other part and shall be read with and into the Agreement

so far as it may be practicable to do so.

3.4 All headings, subtitles and marginal notes to the clauses of the GPC, SPC or to the

Specifications or to any other part of RFQ Document are solely for the purpose of

giving a concise indication and not a summary of the contents thereof, and they shall

never be deemed to be part thereof or be used in the interpretation or construction

thereof.

3.5 The terms fully capitalized and/or initial capitali zed shall be interchangeable and

shall have the meaning as assigned to fully capitalized term or initial capitalised

term.

3.6 In BIDDING documents, at all such places where obligations are confined to

Purchaser alone, such provision to read as ‘Purchaser’s obligation to the extent the

context so means/ requires.

4.0 SUPPLIER’S SCOPE

4.1 Supplier’s scope shall include but not be limited t o -

(a) Manufacturing of Items as per tender technical specifications;

(b) Preparation of Quality Assurance / Quality control programme and execution of

the same;


(c) Testing;

(d) Packing;

(e) Loading on truck/ trailer and transportation up to purchaser’s sites

5.0 DURATION OF CONTRACT

5.1 One year from the date of issue of Contract.

5.2 Offers of bidders not accepting One year contract period shall not be considered for

evaluation.

BPCL reserves the right to extend the contract period by 6 months and / or place orders for

an additional quantities / values of up to 20% keeping the rates of individual items

unchanged.

6.0 OFFER VALIDITY

6.1 The offer should be valid for a period of 120 days from the final bid due

date/extended due date for acceptance of contract and for 12 months thereof for

acceptance of purchase orders.

Non acceptance of offer up to validity period and 1 year contract are liable for

rejection.

7.0 APPLICABLE CHARGES & GST

7.1 Bidders are requested to quote their Packing and Forwarding charges in basic rate

and applicable freight and applicable GST rates separately.

7.2 All statutory levies, if applicable is payable extra by BPCL. However, any increase

/decrease in statutory levies on the date of delivery during the scheduled delivery

period on finished materials will be on BPCL's account. If the material is not supplied

within the scheduled delivery period, then any increase on taxes will be on vendor's

account.

7.3 The quoted basic rate shall include all expenses towards all testing charges, PMI

testing etc. and excludes Third Party Inspection (TPI) charges.

8.0 ANTI PROFITEERING CLAUSE:

8.1 If any new tax is introduced on sale of goods/services by VENDOR to OWNER in lieu of one

or more of the then existing taxes or as a new tax altogether and the rate and impact of the

new taxes is less than the rate and impact of existing tax or taxes which it replaces, VENDOR

shall pass on to OWNER the benefit thereof by of commensurate reduction in the amount

payable by the OWNER to VENDOR. If on the other hand, the rate of the new taxes is in

excess than the rate of the new taxes it replaces, the OWNER on satisfactory proof shall

reimburse the VENDOR the additional tax paid by the VENDOR as the result of the

imposition of the new taxes provided they are within the contractual completion date.


Explanation: For the purpose of above clause, impact means and includes the

addition/reduction of taxes suffered on inputs, input services & capital goods. Further,

impact of stranded taxes like CST on Interstate purchases, entry tax/octroi, etc (if applicable)

also needs to be considered.

The vendor shall take steps viz uploading invoice in GSTR 1 , payment of the tax liability on

the said invoices and filing of Returns etc. and comply with all the requirements of

applicable laws including GST laws for the time being in force to enable the OWNER to avail

tax credit/s including input tax credit. Any loss or non-availability of input tax credit by the

OWNER due to non-compliance of applicable tax laws including but not limited to GST laws

in force or otherwise, on the part of VENDOR, an amount equivalent to any tax liability

accruing to the OWNER and/or to the extent of any loss accrued to the OWNER due to the

non-availability of input tax credit or any liabili ty accrued to the OWNER shall either stand

cancelled or deducted from the payment due to the VENDOR or shall be reimbursed by the

VENDOR as the case may be till such default is either rectified or made good by the VENDOR

and the OWNER is satisfied that it is in a position to claim valid input tax credit within the

time-lines as per applicable laws.

Any cost, liability, dues, penalty, fees, interest as the case may be which accrues to the

OWNER at any point of time on account of non-compliance of applicable tax laws or rules or

regulations thereof or otherwise due to default on the part of VENDOR shall be borne by the

VENDOR. An amount equivalent to such cost, liability, dues, penalty, fees, interest as the

case may be, shall be reimbursed by the VENDOR within 30 days. Any GST as may be

applicable on such recovery of amount shall also be borne by VENDOR and same shall be

collected by the OWNER.

9.0 FIRM PRICES

9.1 The quoted Prices shall remain firm and fixed for the entire duration of contract and

in all respects and no escalation in prices on any account shall be admissible. Non-

acceptance of firm rates for entire duration of contract period by the bidders will

make their bids liable for rejection.

9.2 The basic price (i.e., Ex works price) of each item/ material code shall be the same

for all the locations. However, taxes and duties and freight charges may vary

depending on the supply location.

10.0 PAYMENT

10.1 PAYMENT TERMS

100% lot wise payment will be made within 30 days from the date of delivery to respective

sites.

Vendor has to submit PBG for 10% of the amount valid till warranty period of 5 years plus six

months claim period and technical documents against which above payment will be made.

10.2 GENERAL

10.2.1 All payments shall be released within 30 days of receipt of invoice and all requisite

documents, i.e. Material Test Certificates, TPI release notes, packing slips etc.


10.2.2 Performance Guarantee bond for 10% of order value by way of Bank Guarantee in the

prescribed format from any Scheduled Indian Bank as per General Purchase Conditions

(GPC) and as per format of PBG provided shall be provided.

10.2.3 The PBG should be valid for a period of 66 months (60 months + 6 months claim lodging

period) shall be furnished.

10.2.4 No initial advance payment along with order shall be made by BPCL against supplies. If a

supplier insists on the same, the offer shall be rejected.

10.2.5 BPCL has tied up with SBI for implementation of SFMS (Structured Financial Messaging

Service) Bank Guarantee Process and the salient features are as given below: Vendors have

to issue of SFMS Bank Guarantee for faster payments.

1) Vendors/ Contractors shall provide BPCL’s Bank Account No. & IFSC Code (Details given

below) to their Bank at the time of application for Bank Guarantee in favor of BPCL

2) Issuing Bank shall issue the Bank Guarantee & send SFMS message to BPCL Bank

confirming the Bank Guarantee as genuine

3) BPCL’s Bank (SBI) shall in turn send the said SFMS message to BPCL’s dedicated email

ID basis which BPEC shall consider the said Bank Guarantee as verified by Bank

4) Once the above process is completed, BPEC Team shall proceed with the release of

payment to vendors which is due against the said Bank Guarantee.

Name of Bank: State Bank of India

Branch: CAG Branch, Mumbai

Account No: 11083980831

IFSC Code: SBIN0009995

11.0 DELIVERY SCHEDULE / COMPLETION PERIOD

11.1 Delivery: Bidder should supply total quantity of new Flameproof LED Lighting Fittings

in 4 (four) lots each of 25% quantity in every 3 months spanning 12 months period

from the date of placement of Purchase Order.

Delivery of the materials shall be made on FOT Site basis at each of BPCL –Mumbai

Refinery, BPCL-Kochi Refinery & NRL-Numaligarh Refinery.

Delivery is the essence of contract. BPCL reserve the right to accept or reject offers

with delivery period not in line with BPCL requirement.

11.2 The receipt of the supplies against the call offs / Purchase Order at each location shall be

considered as Delivery date for calculation of Price reduction for delay.

11.3 These schedules are for normal consignments. However, supplier shall arrange to

supply emergency requirements, if any, as per our request on priority.

11.4 Supplier’s prices should be door delivery basis. The ordered items are to be delivered to the

Refinery Warehouses at BPCL (Mahul, Mumbai, Maharashtra), BPCL (Ambalamugal, Kochi,

Kerala) and NRL (Golaghat, Assam) respectively.

11.5 Failing to meet the delivery schedule / completion period will be subject to Price Reduction

and/or curtailing other remedies available to the Purchaser as per RFQ Documents.


11.6 Bidder shall quote firm freight charges in percentage of basic price up to destination by road

on freight pre-paid door delivery basis.

Bidder has to quote freight charges in percentage only. Non-acceptability of freight charges

in percentage is not acceptable to BPCL and their offers stand commercially rejected.

11.7 Delay in receiving Invoices or failure in providing copies of dispatch documents and any

demurrage or wharfage or any loss resulting thereby shall be borne by the vendor.

11.8 Supply of part quantities will be acceptable only at the discretion of BPCL. In all other cases

vendor shall supply the entire quantity as per purchase order at a time.

12.0 PRICE REDUCTION SCHEDULE

12.1 Applicable as per attached GPC.

13.0 DESPATCH INSTRUCTIONS

13.1 Following dispatch documents are required to be submitted by the Supplier

immediately after shipment is made.

• Commercial Invoice

• LR / Challan

• Packing List

• Test Certificates

• Inspection Release Note by Third Party Inspection Agency

14.0 INSURANCE

14.1 Transit risk insurance shall be covered by BPCL and same shall not be included in the

quoted price by the bidders.

15.0 THIRD PARTY INSPECTION

15.1 All material are subject to inspection by BPCL nominated Third Party Inspection agency (TPI).

Current BPCL TPI agency is M/s. PDIL. TPI charges shall be borne by BPCL. Bidder shall note

the distance between bidder’s place of Inspection/manufacturing facilities w.r.t. PDIL office/

Regional office. List of TPI offices/Regional offices is enclosed for your ready reference.

Vendor shall indicate approximate distance between of bidder’s place of Inspection/

manufacturing facilities w.r.t. PDIL office/ Regional office over here and fees with reference

to the above distance in Format of Applicable charges and GST. Same shall be considered for

price evaluation.

16.0 GENERAL PURCHASE CONDITIONS (GPC)

16.1 Attached General Purchase Conditions (GPC) shall be applicable for this contract.

17.0 GUARANTEE/ WARRANTY

17.1 The material shall be warranted for its design, good workmanship, size, capacity and

operation and satisfactory performance for a minimum period of 60 months from


the date of commissioning or 66 months from the date of dispatch whichever is

earlier.

18.0 QUALITY ASSURANCE / QUALITY CONTROL

18.1 PMI test is required and hence same to be included in the QAP. The Supplier shall

prepare a detailed quality assurance plan for the execution of contract for various

facilities, which will be mutually discussed and agreed to.

18.2 The Supplier shall establish document and maintain an effective quality assurance

system outlined in recognized codes.

18.3 The purchaser, while agreeing to a quality assurance plan shall mark the stages

where they would like to witness the tests; review any or all stages of work at shop

as deemed necessary for quality assurance.

18.4 No amendment in the specification will be entertained after placement of rate

contract.

19.0 SUBMISSION OF OFFER

19.1 Bidders are requested to quote/fill the rate against each item in our e- procurement portal.

Bidders to fill applicable charges and GST at BPCL-Mumbai Refinery, BPCL-Kochi Refinery

and NRL-Numailgarh Refinery in the e- procurement portal only.

19.2 Following documents are to be signed and stamped on each page and uploaded in the e-

tender portal:-

a. Signed, stamped and scanned copies of “QUOTED” or “NON QUOTED” and HSN No. of

each item.

b. Signed, stamped and scanned copies of supporting documents for meeting technical

specifications,

c. Signed, stamped and scanned copies of applicable charges and GST for the tender.

d. Signed, stamped and scanned copy of Acceptance sheet available at the end of Special

Purchase Conditions (SPC) and Business Rules Document for reverse auction,

e. Signed, stamped and scanned copy of all pages of General Purchase Conditions (GPC),

f. Duly filled, signed (all pages and 3 signatures on last page), stamped and scanned copy

of all pages of Integrity Pact document, Proforma for Declaration regarding Holiday

Listing, Commercial Questionnaire and Advisory on environmental criteria,

g. Technical & Commercial Deviations if any, to the tender documents, by giving reference

to the clause nos. in the Technical Deviation or Commercial Deviation.

19.3 Following documents are to be filled online in the e-tender portal:

Unit price in the price bid format in the e-procurement portal in Part-3 section i.e. Price bid

section.

19.4 Offer submitted by Telex/ Telegraph/ Fax/ e-Mail or Hard copy in sealed covers shall not be

accepted.

19.5 Offers with precondition on minimum contract value/call off value or non-acceptability of

part order are not acceptable to BPCL and their offers stand commercially rejected.


19.6 BPCL shall not be responsible for any delay in uploading of offer by the bidder in e-

Procurement portal.

19.7 Bidders to quote based on specifications.

20.0 EVALUATION CRITERIA

20.1 Evaluation will be on Lowest Quote basis (Net effective cost) to BPCL. All the items in the

Price bid format shall be considered for evaluation. BPCL reserves the right to place order for

all tendered items or part of the items. However, individual tendered quantity for the item

shall be split only as per MSE policy. MSE registered vendors should be manufacturer of the

Flameproof LED Lighting Fittings. Bidders have to submit the MSE Entrepreneur

Memorandum (EM-II) certificate for their manufacturing of Flameproof LED Lighting Fittings.

20.2 Offers with precondition on minimum contract value/call off value or non-acceptability of

part order are not acceptable and their offer stand commercially rejected.

21.0 TENDER OPENING

21.1 The deadline for bid submission is 11:00 Hrs on the due date mentioned. The bids

can be submitted in the e-procurement website up to the tender due date and time.

21.2 Part-1 i.e. Pre-Qualification (PQ) Bid submitted online for the subject tender will be

opened on e-tendering platform on tender due date and time. Part-2 i.e. Technical

bids of only qualified bidders in PQ Bid will be op ened on e-tendering platform. Part-

3 i.e. priced Bid (if reverse auction not done) submitted online for the subject tender

will be opened on e-tendering platform of qualified bidders only in Technical bids.

Qualified bidders will be informed about the date and time of opening of bids one

day prior to bid opening date by e-mail. It may be noted that technical and price bid

opening can be witnessed by bidders on e-tender site or in person at BPCL CPO-

Refineries office. In case bidder wish to participate in person, they can inform us

the representative’s name, designation and mobile phone number, to enable BPCL

to arrange for necessary visitor’s permission.

22.0 EARNEST MONEY DEPOSIT (EMD) :

22.1 EMD is applicable for this tender. All Bidders except in the case of bidders eligible for

exemption under MSE Policy have to submit an EMD of Rs.2.5 Lakh for this tender in

PQ bid. For further details refer “Instructions To Bidders (ITB)”.

23.0 POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:

23.1 The guidelines for holiday listing shall be applica ble as per web link given below:

https://bharatpetroleum.in/pdf/holidaylistingpolicy final.pdf

23.2 Bidders are required to confirm that the Holiday Listing Policy of BPCL is read and

understood by them.

23.3 Bidders serving holiday listing order issued (as on bid opening date) by BPCL, MOP&NG or

any other Oil PSEs would not get qualified in this tender.


23.4 A declaration to be submitted by bidder indicating that they are not on holiday list by BPCL /

MOP&NG or any other Oil PSEs as on due date of bid submission anywhere in the country.

Offers not accompanied with such declaration shall make the bidders liable for rejection.

Any wrong declaration in this context shall make the bidders liable for action under the

Holiday Listing procedure."

24.0 BID REJECTION CRITERIA:

24.1 The bidders shall adhere to the following provisions of the Bidding Document without taking

any deviations, failing which the Bid shall be considered to be non-responsive and are liable

to be rejected.

a. Defects liability period/ Guarantee Period.

b. Insufficient validity period.

c. Advance payment

d. Non submission of EMD as applicable

e. Non submission of Holiday Listing declaration

f. Non submission of Integrity Pact

g. Any other rejection point specified elsewhere in the RFQ Documents.

25.0 INTEGRITY PACT (IP):

25.1 Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid

documents, duly signed by the same signatory who is authorized to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed, scanned and

uploaded along with other documents. Bidder's failure to upload the IP duly signed

along with bid documents shall result in the bid no t being considered for further

evaluation.

25.2 If the Bidder has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the IP, BPCL shall be entitled to

demand and recover from Bidder Liquidated Damages amount by forfeiting the

EMD/ Bid Security as per provisions of IP.

25.3 If the contract has been terminated according to the provisions of the IP, or if BPCL is

entitled to terminate the contract according to the provisions of the IP, BPCL shall be

entitled to demand and recover from Contractor Liquidated Damages amount by

forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the

IP.

25.4 Bidders may raise disputes/complaints, if any, with the nominated Independent

External Monitor (IEM). The IEM's name, address & contact number is given below:

Shri. Brahm Dutt

Address : A-1/8 Safdarjung Enclave, New Delhi - 110 029.

E-mail : [email protected]

Mobile No. : +91 9871920282

26.0 ARBITRATION CLAUSE:

GPC Arbitration clause is revised as below:


26.1 Option “1”.

“Law, Arbitration and Jurisdiction:

A. Negotiation and Conciliation:

The Parties shall endeavor to settle any dispute, difference, claim, counter-claim,

question or controversy between the Parties arising out of, in connection with or in

relation to this Agreement (“Dispute”) amicably between themselves, through

negotiation.

B. Reference to Arbitrator:

I. Any Dispute which the Parties are unable to resolve pursuant to Clause (A) within

thirty (30) days of the written notification by one Party to the other of the existence

of a Dispute shall be finally determined by arbitration in accordance with the

provisions of the Indian Arbitration and Conciliation Act, 1996 or any statutory

modification or re-enactment thereof.

II. All arbitration proceedings shall be conducted in English language. For the purpose

of such arbitration, both parties shall in good fai th explore the possibility of

agreement on a Sole Arbitrator and in case of failure of such mutual agreement on

Sole Arbitrator, each party shall appoint one arbitrator and both appointed

arbitrator shall appoint third arbitrator. The Arbitral tribunal shall decide any such

dispute or claim strictly in accordance with the governing law specified below. The

arbitration shall be conducted in accordance with the provisions of Indian

Arbitration and Conciliation Act, 1996.

III. The venue of arbitration shall be Mumbai, India. The Award may include an award of

costs. Each Party shall bear their respective expenses in relation to the arbitration

and the eventual liability for the costs shall be in terms of the arbitral award.

IV. Notwithstanding of arbitration in respect of such dispute, the parties shall continue

to perform their respective obligations under this Agreement without prejudice to

the final determination/ Award in respect of such dispute.

C. Decision/ Award:

Any decision or Award of the Arbitrator appointed pursuant to this clause shall be final

and binding upon the parties.

D. Governing Laws/ Jurisdiction:

This Agreement shall be governed by and construed in accordance with Laws of India.

Each of the Parties hereto irrevocably submits to the sole and exclusive jurisdiction of the

Courts at Mumbai, India.”

In case 1st Option is not acceptable then:

26.2 Option “2”.

Any dispute arising out of or in connection with this contract, including any question

regarding its existence, validity or termination, shall be referred to and finally resolved by

arbitration under LCIA India Arbitration Rules, which Rules are deed to be incorporated by

reference into this clause.

The number of arbitrator shall be three.

The seat or arbitration shall be Mumbai, India.

The language to be used in the arbitration shall be English.

The governing law of the contract shall be the substantive law of India.

In case Option “1 & 2” are not acceptable then:

26.3 Option “3”.


Any dispute arising out of or in connection with this contract, including any question

regarding is existence, validity or termination, shall be referred to and finally resolved by

arbitration in Singapore in accordance with the Arbitration Rules of Singapore International

Arbitration Centre (“SIAC Rules”) for the time being in force, which rules are dimed to be

incorporated by reference in this clause.

The Tribunal shall consist of one arbitrator. The language of the arbitration shall be English.

This contract is governed by the Laws of India.

27.0 GENERAL POINTS:

27.1 BPCL reserves the right to extend due dates of tender, accept or reject any tender in part or

full, without assigning any reason whatsoever. BPCL also reserves its right not to accept the

lowest rates quoted by the bidders and also to give purchase preference to Public

Enterprises, as admissible under the existing policies of Government of India and to JVs/

Subsidiaries as per BPCL guidelines.

27.2 BPCL reserves the right to reject any or all the tenders without assigning any reasons

whatsoever. Also BPCL reserves the absolute right to reject any or all the bids/tenders solely

based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the opinion/

decision of BPCL regarding the same being final and conclusive.

27.3 Any effort by bidder or bidder’s agents, consultant or representative, howsoever described,

to influence the owner in any way concerning scrutiny/ consideration/ evaluation/

comparison of the bid or decision concerning award of contract shall entail rejection of the

bid.

27.4 Offers and all correspondence must be in English language only.

27.5 The material shall be packed in accordance with the rule in weatherproof, shipment worthy

eco-friendly packing, labeled and indicating clearly the description of item, hazardous nature

if any and precautions/care to be taken.

27.6 Any effort by bidder or bidder’s agents, consultant or representative, howsoever described,

to influence the Owner (BPCL) in any way concerning scrutiny / consideration / evaluation /

comparison of the bid or decision concerning award of contract shall entail rejection of the

bid.

27.7 Cutting / Correction: All entries in the tender must be written in permanent ink or

typewritten and there should not be any erasing or overwriting or corrections. Any

unavoidable mistake should be neatly cut and re-written without over-writing and use of

correcting fluid. All corrections should be duly signed by the Bidder.

The commercial terms offered by the bidder should be firm, clear and specific as the tenders

shall normally be finalized without seeking further clarification




SUBJECT : SUPPLY OF FLAMEPROOF LED LIGHTING FITTINGS FOR BPCL - MUMBAI

REFINERY, BPCL - KOCHI REFINERY AND NRL – NUMALIGARH REFINERY.


ACCEPTANCE OF SPECIAL PURCHASE CONDITIONS

We, M/s. __________________________________________________ having office at

______________ read SPECIAL PURCHASE CONDITIONS and confirm our acceptance to all

the terms and conditions as mentioned herein in the document except for deviations

mentioned in the deviation form.

Deviations : YES / NO

(Bidder to tick)

If yes, same is mentioned in Annexure-12 i.e. TECHNICAL DEVIATION FORM and

Annexure-13 i.e. COMMERCIAL DEVIATION FORM.

Date : Signature of Authorised Signatory

with Name & designation and Co. Seal.

Name & full address of the Firm :

M/s. _______________________

Instruction to Bidders Page 1 of 21

Annexure - 8

M/s BHARAT PETROLEUM CORPORATION LTD,

MAHUL MUMBAI

INSTRUCTIONS TO BIDDERS (ITB)

SUPPLY OF FLAME PROOF LED LIGHTING FITTINGS FOR BPCL-MUMBAI REFINERY,

BPCL-KOCHI REFINERY AND NRL-NUMALIGARH REFINERY






1. INFORMATION ON E-PROCUREMENT SYSTEM

2. SCOPE OF BID

3. COST INCURRED FOR PREPARATION OF BIDDING DOCUMENTS

4. SITE VISIT

5. BIDDING DOCUMENT, CLARIFICATION AND AMENDMENT

6. LANGUAGE OF BID

7. EARNEST MONEY DEPOSIT (EMD) :

8. PRICE BIDS

9. BID CURRENCY

10. BID VALIDITY

11. OFFER WITHOUT ANY DEVIATION

12. AGENTS/ REPRESENTATIVES/ RETAINERS/ ASSOCIATES

13. CONFIDENTIALITY OF BID DOCUMENT

14. SIGNING OF BID

15. SUBMISSION OF BIDS

16. DEADLINE FOR SUBMISSION OF BID

17. MODIFICATION AND WITHDRAWAL OF BIDS

18. TENDER OPENING:

19. CONTACTING THE OWNER/ OWNER REPRESENTATIVE

20. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

21. COMMERCIAL EVALUATION

22. ARITHMETIC CORRECTIONS

23. CONVERSION TO SINGLE CURRENCY

24. BID REJECTION CRITERIA

25. LOADING CRITERIA AND PRICE EVALUATION & COMPARISON.

26. EVALUATION CRITERIA FOR COMPARISON OF BIDS

27. THIRD PART INSPECTION SERVICES

28. AWARD OF CONTRACT :

29. PURCHASE PREFERENCE TO MSE’S:

30. INTEGRITY PACT (IP):

31. POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:

32. SETTLEMENT OF DISPUTE BETWEEN GOVT. DEPT. / PUBLIC SECTOR UNDERTAKINGS

IN A PURCHASE OR SERVICE CONTRACT

33. ARBITRATION CLAUSE

34. GENERAL POINTS



1. INFORMATION ON E-PROCUREMENT SYSTEM

1.1. The bidder is requested to download the tender from BPCL’s e-tendering website

https://bpcleproc.in and participate in the tender as per the instructions given above and

herein, on or before the due date and time of the tender. The tender available on the BPCL

website can be downloaded for reading purpose only. For participation in the tender, please

fill up the tender online on the e-tender system available on https://bpcleproc.in.

1.2. For registration on the e-tender site https://bpcleporc.in, bidder needs to download the

Instructions to Vendors document from the site and read it. They shall select “Register” and

complete the “Bidder Registration Form” by filling in all the information correctly. Kindly

remember the login id (e-mail), password entered therein. After completing this process,

you will receive a system generated e-mail, click on the link and complete balance

Registration process.

1.3. As a pre-requisite for participation in the tender, bidders are required to obtain a valid

Digital Certificate of Class III and above as per Indian IT Act from the licensed Certifying

Authorities operating under the Root Certifying Authority of India (RCIA), Controller of

Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the

Bidder. In case any Bidder so desires, he may contact our e-procurement service provider

M/s. E Procurement Technologies Limited, (Contact Number +91 9099090830, +91

7940016816) for obtaining the digital signature certificate. Please note that generally, it

takes 5 working days for obtaining a digital certificate after the submission of all required

documents / fees. Non availability of Digital Certificate shall be considered as the bidder’s

regret.

1.4. In case any corrigendum/amendment is issued after the submission of the bid by any

bidders, then such Bidders, who have submitted their bids, shall be intimated about the

corrigendum / amendment by a system-generated email. It shall be assumed that the

information contained therein has been taken into account by the Bidder. They have the

choice of making changes in their bid before the due date and time. No communication

other than the above will be circulated regarding Corrigendum / amendment, if any.

1.5. Bidders are required to submit their bid online on or before the due date and time of closing

of the tender as depicted in this document. Bidders shall have to log on to the website

(https://bpcleproc.in) for submitting their bid. The system time (Indian Standard Time - IST)

that will be displayed on e-Procurement web page shall be the time considered for

determining the expiry of due date and time of the tender and no other time shall be taken

into cognizance. Bidders are advised in their own interest to ensure that their bids are

submitted in e-Procurement system well before the closing date and time of bid. If the

Bidder intends to change/revise the bid already entered, he may do so any number of times

till the due date and time of submission deadline. However, no bid can be modified after the

deadline for submission of bids. Once the entire process of submission of online bid is

complete, the Bidders are required to go to option ‘own bid view’ through dashboard and

take the print of the envelope receipt as a proof of submitted bid.

1.6. Bids / Offers shall not be permitted in e-procurement system after the due date /time of

tender. Hence, no bid can be submitted after the due date and time of submission has

elapsed.

1.7. No manual bids / offers along with electronic bids / offers shall be permitted.


1.8. Once the PQ Bid / Technical (or) un-priced bids are opened, bidders can see the list of

Bidders who have participated in the bid by logging on to the portal under their user ID and

password and clicking on “Other Bids” view. Subsequently, in case the price bids are opened

in E Tendering platform, Bidders can see the rates quoted by all the participating bidders

using the same option.

1.9. No responsibility will be taken by BPCL and / or the e-procurement service provider for any

delay due to connectivity and availability of website. They shall not have any liability to

Bidders for any interruption or delay in access to the site irrespective of the cause. It is

advisable that Bidders who are not well conversant with e-tendering procedures, start filling

up the tenders much before the due date / time so that there is sufficient time available

with him/her to acquaint with all the steps and seek help if they so require. Even for those

who are conversant with this type of e-tendering, it is suggested to complete all the

activities ahead of time. It should be noted that the individual bid becomes viewable only

after the opening of the bid on/after the due date and time. Please be reassured that your

bid will be viewable only to you and nobody else ti ll the due date/ time of the tender

opening. The non-availability of viewing before due date and time is true for e-tendering

service provider as well as BPCL officials.

1.10. BPCL and/or the e-procurement service provider shall not be responsible for any direct or

indirect loss or damages and or consequential damages, arising out of the bidding process

including but not limited to systems problems, inability to use the system, loss of electronic

information etc.

1.11. In case of any clarification pertaining to e-procurement process, the Bidder may contact the

following agencies / personnel:

For system related queries contact:

Ajay Nandangi.

e-Procurement Technologies Limited

Contact : 022-25533128, +91-8433615195

E-Mail: ajay.nandangi@ eptl.in

Satya narayan Behera

e-Procurement Technologies Limited

Mobile no. - +91 90040 14223

Email ID - satyanarayan@ eptl.in

[email protected]

Contact Numbers +91 9099090830, +91 7940016816

2. SCOPE OF BID

2.1. BPCL invites E-Bids in 2 or 3 parts as described in SPC, in complete accordance with

tender documents and its attachments.

2.2. SCOPE OF BID: The scope of work shall be as defined in the RFQ.

3. COST INCURRED FOR PREPARATION OF BIDDING DOCUMENTS

3.1. The bidder shall bear all costs associated with the preparation and submission of the

bid, and BPCL will in no case be responsible or liable for this cost, regardless of the

conduct or outcome of the bidding process.


4. SITE VISIT

4.1. Site visit/ Pre-bid meeting (if applicable) will be held on scheduled date(s) as

mentioned in SPC. All interested bidders are requested to reach the site in time. The

purpose of the pre- bid meeting is to clarify any doubts of the Bidders on the

interpretation of the provisions of tender. Bidder(s) are requested to submit their

queries, mentioning firm name, clause no. & clause by a letter/ e-mail to the

Engineer-in-charge in order to have fruitful discussions during the meeting. All

Bidders are requested to acquaint themselves for better clarity about the site and

tender conditions, before submitting their bids. Necessary clarifications (if any), may

be obtained prior to submission of the bid.

4.2. Bidders shall visit the location, at their own expense to see the site conditions before

quoting for the job. Bidders should contact Engineer-in-charge for getting

information required for visiting the site locations well in advance. Bidders to obtain

all the information required for executing the contract from site. No request will be

entertained on this count even if bidders choose not to visit. No claim what so ever

may be shall be entertained on this ground.

5. BIDDING DOCUMENT, CLARIFICATION AND AMENDMENT

5.1. CONTENTS OF BIDDING DOCUMENT

5.1.1. The Bidding Document has been hosted on

• e-Procurement Portal : https://bpcleproc.in

• BPCL Web : https://www.bharatpetroleum.in/tender/view-tenders.aspx → Select

Department → CPO (Refineries)

• Central Public Procurement Portal : https://eprocure.gov.in/cppp

Important: All updates, amendments, corrigenda, due date extensions etc. (if any), will

be posted on the above websites. There will not be any publication of the same

through newspapers or any other media.

5.1.2. The bidder is expected to examine BIDDING document, bidding guidelines receipt

from BPCL or available on BPCL website, all instructions, formats, terms,

specifications and drawings etc., enclosed in the BIDDING documents. The invitation

for bid (BIDDING) together with all its attachment thereto, shall be considered to be

read, understood and accepted by the bidder. Failure to furnish all information

required by the BIDDING documents or submission of a bid not substantially

responsive to the BIDDING documents in every respect will be at bidder’s risk and

may result in the rejection of the Bid.

5.2. CLARIFICATION ON BIDDING DOCUMENTS

5.2.1. A prospective bidder requiring any information or clarification of the BIDDING

documents, may notify in writing by e-mail/fax/post to the following :

Mr. Joji J Melel, Procurement Manager -CPO (R) / Mr. B.K. Basu, Procurement Leader

-CPO (R) Bharat Petroleum Corp. Ltd., Admin Building, Mahul, Mumbai -400 074. Tel.

No.: 022-25533133 / 022-25533129.


5.2.2. In the event of finding any discrepancies in or omissions from the Bid Documents, or

should the Bidder be in doubt as to the meaning of such documents, Bidder shall

immediately notify BPCL, either by facsimile or letter, as indicated above, who will

thereupon, if required, send necessary written instructions to all Bidders. Any such

request shall reach BPCL not later than seven (7) days prior to the ‘closing date” or

Tender Due date.

5.3. AMENDMENT OF BIDDING DOCUMENTS

5.3.1. At any time prior to the deadline for submission of bids, the Owner may, for any

reason, whether on its own requirement or in response to a clarification requested

by prospective bidders, modify the BIDDING documents by issuing addenda.

5.3.2. Any addendum thus issued shall be part of the BIDDING documents. The addendum

will be hosted on the BPCL e-procurement platform. All the bidders who have raised

the queries shall be informed by e-mail/ Fax/ Courier about the addendum for their

reference. Bidders have to take into consideration of all the addendum(s) /

corrigendum (s) / Due date extensions / clarifications issued/ web hosted, before

submitting the bid.

5.3.3. The Owner may, at their discretion, extend the date of submission of Bids in order to

allow the bidders a reasonable time to furnish their most competitive bid taking into

account the amendments issued.

6. LANGUAGE OF BID

6.1. The Bid prepared by the bidder, all correspondence/drawings and documents

relating to the bid exchanged by the bidder with the Owner shall be in English

Language. In case any printed literature furnished by the bidder may be written in

another language so long as accompanied by an English translation, in which case,

for the purpose of interpretation of the bid, the English translation shall govern.

6.2. In the event of submission of any document/ certificate by the Bidder in a language

other than English, the English translation of the same duly authenticated by

Chamber of Commerce of Bidder’s country shall be submitted by the Bidder. Metric

measurement system shall be applied.

7. EARNEST MONEY DEPOSIT (EMD) :

7.1. Requirement of EMD and value of EMD for this tender, bidder shall refer the Special

Purchase conditions of the tender.

7.2. Forfeiture of EMD - A tenderer who has submitted their bid shall not be permitted to

alter/ amend or withdraw the bid, not withstanding that the bid(s) has/ have not yet

been opened/ finalised. A tenderer who purports to alter/ modify withdraw their

offer after submission, within the validity of the offer shall be liable to have their

offer rejected and their EMD forfeited/encashed.

7.3. The Earnest Money deposited by successful tenderer shall be forfeited if the

successful tenderer fails to honour the offer terms prior to ordering and Contractual

terms after issuance of LOI/ PO.


7.4. Original DD / Banker’s Cheque / BG as the case may be, towards EMD, shall be sent

separately to Chief Procurement Officer-CPO (R), Bharat Petroleum Corporation

Limited, Mahul, Mumbai-400074. Offers received without scan copy of EMD (DD/

BG/ Valid NSIC Certificate/MSE Certificate) in the e-tender and physically not

received within 7 days after “Part-1 Bid” opening date (as indicated in the NIT or

corrigendum thereof) are liable to be rejected.

7.5. For unsuccessful bidders, EMD may be returned after the completion of PQ bid evaluation/

Technical evaluation / Price bid evaluation as applicable. However, in case of successful

bidder the EMD shall be released on receipt of performance bank guarantee.

7.6. Following categories of bidders are exempted from paying Earnest Money Deposit

(EMD) and Tender Fee, if any.

i. Units registered with National Small Industries Corporation (NSIC);

ii. Units falling under Micro & Small Enterprises (MSEs) category as defined under the

MSMED Act 2006.

The above are subject to the fulfilling of under mentioned conditions :

a) Units should be registered with National Small Scale Industrial Corporation

Limited (NSIC) or with any of the Authorities specified under the Public

Procurement Policy for MSE’s. (DIC/KVIC/KVIB/Coir Board/NSIC/Directorate of

Handicrafts and Handloom or any other body specified by Ministry of MSME.)

b) The Unit should be registered for the item tendered.

c) The monetary limit, if any, indicated in the registration certificate should cover

value of items ordered.

d) Registration Certificate is valid for a period at least up to validity of the offer.

e) Self-attested copy of valid relevant registration certificate should be submitted

in support.

f) Registration with DGS&D will not entitle a Tenderer to claim above exemption.

Units registered with National Small Industries Corporation (NSIC) or MSE subject to:

Such bidders must upload appropriate proof along with their "Bid", to show that

they are eligible for the exemption from EMD (application for registration as NSIC /

MSE or for renewal will not be acceptable), failing which such bid will be treated as

bid received without EMD and liable to be rejected.

Registration with DGS&D will not entitle the Bidder to claim exemption from

payment of EMD.

7.7. The permissible forms of Deposit are:

I. Bank Draft drawn on any nationalized/ scheduled bank in favor of Bharat

Petroleum Corporation Ltd. payable at Mumbai.

II. Bank Guarantee (BG) executed by any Scheduled Bank approved by Reserve

Bank of India as per the proforma. The BG shall remain valid for a period of six

months from the due date of opening the tender.


Standing Bank Guarantee in lieu of EMD to cover all contracts as per the proforma

enclosed may also be accepted in which case EMD may be based on the expected

total value of the contract. The validity period for these Bank Guarantees should be

one year.

Where the Bank Guarantees are accepted it should be ensured by the sponsoring

contracting department that:

I. Bank Guarantees are strictly in accordance with the proforma mentioned above.

(Slight deviations if any in BG format suggested by different banks, may be

accepted by Contracting Dept. Head , who will consult Legal, if felt necessary

II. A Bank Guarantee Register is to be maintained with necessary information such

as tender reference, Name of the tenderer, Name of the Bank, Guarantee

Number, Validity Period, Return Date etc. Prompt action is taken to renew the

Bank Guarantee whenever required.

III. As soon as the contractor commits any breach of the terms and conditions of

tender / contract, prompt action should be taken to realize the EMD from the

Bank.

8. PRICE BIDS

8.1. Prices shall be furnished strictly in the appropriate Price Schedule format(s) enclosed

with the bid document. Quoted prices shall be net of discount, if any. Conditional

discounts, if offered by a bidder, shall not be considered for evaluation.

8.2. Price quoted by the bidder shall remain firm & fixed until completion of the contract

and will not be subject to any variation, except statutory variation except statutory

variation in taxes, duties & levies pursuant to relevant provisions in Special Purchase

Conditions. BPCL shall reject a bid valid for a shorter period being non-responsive.

8.3. The bidder shall quote the price for item in the Price Schedule after careful analysis

of cost involved for the performance of complete work considering all parts of the

RFQ Documents. In case, any activity though specifically not covered but is required

to complete the work as per scope of work, scope of supply, specifications,

standards, drawings, GPC, SPC or any other part of RFQ Document, the prices quoted

shall deemed to be inclusive of cost incurred for such activity.

8.4. FOT despatch Point price of item including packing & forwarding, (such price to

include fabrication/ manufacturing of item, all costs as well as duties and taxes paid

or payable on components and raw materials incorporated or to be incorporated in

the goods, inspection testing etc.) but excluding applicable taxes and duties on

finished goods.

8.5. Supply price shall be exclusive of all taxes and duties which will be applicable on the

finished goods.

8.6. Item wise Transportation Charges up to respective site exclusive of Taxes. Transit

Insurance shall be arranged by Owner. If a supplier does not quote freight charges,

his offer shall be loaded with maximum freight charges as quoted by the other

bidders.


8.7. Site work Prices, if applicable, as per RFQ Documents, shall be exclusive of Taxes on

Work Contracts. All necessary taxes & duties and registration, if required for carrying

out the site activities shall be done by the bidder and cost towards the same shall be

included in quoted site work prices.

8.8. Foreign Bidders shall submit their prices on FOB –International Port of Exit basis. FOB

Prices quoted shall be inclusive of all applicable taxes, packing & forwarding etc.

applicable upto FOB – International Port of Exit.

9. BID CURRENCY

9.1. Bidding currency shall be Indian Rupees for Indian bidders and US Dollars / EUROs /

Indian Rupees for foreign bidders in accordance with RBI guidelines.

9.2. Currency once quoted will not be allowed to be changed. BPCL shall not be

compensating for any exchange rate fluctuation.

10. BID VALIDITY

10.1. The bid shall remain valid for acceptance for period mentioned in RFQ from the final

bid due date. BPCL shall reject a bid valid for a shorter period being non-responsive.

10.2. In exceptional circumstances, prior to expiry of the original bid validity period, BPCL

may request that the bidder extend the period of validity for a specified additional

period. The requests and the responses thereto shall be made in writing (by fax/

post/ e-mail).

11. OFFER WITHOUT ANY DEVIATION

11.1. BPCL will appreciate submission of offer based on the terms and conditions in the

enclosed SPC, GPC, ITB, Scope of Work, and Technical Specification etc. to avoid

wastage of time and money in seeking clarifications on technical/ commercial aspect

of the offer. Bids having any deviation to the RFQ Terms & Conditions may lead to

rejection of offer.

12. AGENTS/ REPRESENTATIVES/ RETAINERS/ ASSOCIATES

12.1. BPCL would prefer to deal directly with the manufacturers/ principals abroad

without involving any Indian agent. Agents/ representatives/ retainers/ associates

bids found at any stage of evaluation i.e. from un-priced bid opening till priced bid

opening shall be liable for rejection.

13. CONFIDENTIALITY OF BID DOCUMENT

13.1. The bidder shall not disclose any information conta ined in the bid document or

otherwise supplied in connection with this bid to any third party, except for the

purpose of preparing its bid and shall require any such third party to treat such

information as confidential.

13.2. After the opening of bids, information relating to the examination, clarification,

evaluation and comparison of bids and recommendations concerning to award of

contract shall not be disclosed to Bidders.


14. SIGNING OF BID

14.1. The Bid must contain the name, designation, residence and place of business of the

person or persons submitting the Bid, and must be signed and sealed by the Bidder

with his usual signature. The names of all persons signing should also be typed or

printed below their signature.

14.2. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the Bid.

14.3. The Bidder’s name stated in the Bid shall be the EXACT LEGAL NAME OF FIRM /

COMPANY / CORPORATION, etc. as registered or incorporated.

15. SUBMISSION OF BIDS

15.1. Bids should be submitted through e-tendering portal in 3 part bid system (i.e., "Pre-

Qualification Bid”, “Technical Bid" & "Priced Bid") OR in 2 part bid system, (i.e.,

“Prequalification and Techno-commercial bid” & "Priced Bid" as described in SPC, in

complete accordance with tender documents and its attachments.

15.2. Bidders are to note that in case of 2 part bid system tenders, all the documents

mentioned against “Pre-Qualification Bid” and “Technical Bid” as indicated above

shall be submitted along with “Technical Bid”.

15.3. "Pre-Qualification Bid” shall be complete with all the required documents uploaded

as given below.

a. All required documents as per PQ criteria

b. Scan Copy of EMD (Demand draft/ Bank Guarantee/ Valid NSIC

Certificate) or Registration/ Exemption Certificate (if any).

c. Performa of Holiday List to be submitted properly filled.

d. Contact details of Vendor duly filled, signed and stamped.

e. Integrity Pact Document duly filled, signed and stamped on each page

f. Any other supporting documents/ information in support of the bid.

g. Un-Priced copy of Price Schedule with an indication “Quoted” or “Not-

Quoted” against each item. Please do not indicate prices in Un-Price Bid,

in cases where scan copies of un-priced bids are required to be uploaded.

15.4. "Technical Bid", i.e. Techno-Commercial Bid, shall be submitted with all technical

and commercial details (other than price). The sought details are to be duly filled in

E-tender portal OR uploaded as scanned copies with signatures and stamp of the

authorised signatory, as the case may be. The technical bid shall essentially contain

the following documents shall be submitted/ uploade d:-

a. The Techno-Commercial offer shall contain all technical Specifications, and

any other technical details you would like to inform BPCL on the subject job.

This shall also include the following documents.

b. Details of taxes and duties as per the format.

c. Technical & Commercial Deviations if any. These shall be indicated in the

format attached.

d. Any other supporting documents/ information in support of the Un-priced

Bid.


e. BPCL’s Special Purchase Conditions (SPC), duly signed and stamped as a token

of acceptance.

f. Acceptance, Compliance, Deviations and Exceptions: Bidders are requested

to have all their queries clarified before bidding. Bidders are required to

confirm and accept all the terms and conditions of the RFQ. However, if they

still have deviations from our RFQ and the attachments (GPC, SPC, ITB,

Commercial Questionnaire, etc.), they can indicate deviations in the Form

giving reference to clause no.

15.5. “Priced Bid” shall be complete with the Price Schedule duly filled in e-tender portal

OR uploaded as scanned copies with signatures and stamp of the authorised

signatory, as the case may be.

In case of scanned copy uploads, price bids shall be uploaded at appropriate

locations in e-tender portal, with seal and signatures on all pages. Quoted price for

each item shall be written in figures & words.

15.6. Bids complete in all respects should be submitted in BPCL e-tender portal on or

before the due date & time. All scanned copies of the documents submitted by the

bidder, shall be duly signed & stamped on all pages. The offer shall be submitted in

the Portal under the digital signature of the bidder.

15.7. All changes/ alterations/ corrections in the BID shall be signed in full by the person or

persons signing the Bid, with date, in case of scan copy upload. No erasure, use of

correction fluid and/ or overwriting is permitted. All blank spaces shall be filled in by

hand/ printed and, alterations or erasures, if any occur, shall be formally explained

over the signature of authorized representative. Non-compliance/ violation of this

requirement may be cause for the rejection of the Bid.

15.8. Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail or Hard copy in sealed covers,

shall not be accepted.

15.9. BPCL shall not be responsible for any delay in uploading of offer due to unforeseen

delays/ problems in network. Bidders are requested to submit their offers well

before the due date and time to avoid any unforeseen problems with power supply

or network issues.

16. DEADLINE FOR SUBMISSION OF BID

16.1. The E-Bids must be submitted on or before the last date and time mentioned in the

RFQ.

16.2. BPCL may, in exceptional circumstances and at its discretion, on giving reasonable

notice by fax, by any written communication or through e-portal to all prospective

bidders, extend the deadline for the submission of e-bids in which case all rights and

obligations of BPCL and bidders, previously subject to the original deadline will

thereafter be subject to deadline as extended.

17. MODIFICATION AND WITHDRAWAL OF BIDS

17.1. The Bidder may modify or withdraw their Bid after the submission of Bid, in e-tender

platform, prior to the due date and time of Bid submission.


17.2. No bid shall be modified subsequent to the deadline for submission of bids.

17.3. No bid shall be allowed to be withdrawn in the interval between the deadline for

submission of bids and the expiration of the period of bid validity specified by the

bidder. Withdrawal of a bid during this interval shall result in the forfeiture of

bidder’s EMD and/ or holiday listing of such bidder s.

18. TENDER OPENING:

18.1. The deadline for bid submission as per due date mentioned. The bids can be

submitted in the e-procurement website upto the tender due date and time. The

Pre-qualification bids (in case of 3 part bids) and Technical bids (in case of 2 part

bids) will be opened online through e-procurement website https://bpcleproc.in, on

the same day.

18.2. Pre-qualification Bids: The Pre-qualification bids shall be opened on the due date

mentioned. Bidders, who have submitted their bids, can view/ witness the "Pre-

qualification Bid" opening through the e-portal. Th e offers of those bidder(s) whose

offer meet the Prequalification requirements, will only be considered for further

evaluation, while those not meeting the Pre-qualification criterion, will be rejected

without any clarification.

18.3. Technical Bids:- The Technical bids (Techno-Commercial Bid) of those bidder(s),

whose offers for "Pre-qualification Bid" are found to be acceptable, will only be

opened under advance intimation to them. Such Qualified Bidders can view/ witness

the "Un-priced Bid" opening through the e-portal.

18.4. Price Bids:- The date and time of opening Price Bids shall be intimated separately to

the techno-commercially acceptable bidders and the price bids shall be opened

through e-portal. Such Techno-Commercially accepted bidders can view/ witness the

"Price Bids" opening through the e-portal.

19. CONTACTING THE OWNER/ OWNER REPRESENTATIVE

19.1. From the time of the bid opening to the time of the award, if any bidder wishes to

contact the Owner for any matter relating to the bid, it should done in writing.

19.2. Canvassing in any form by the Bidder or by any other Agency on behalf of the Bidder

after submission of the Bid may disqualify the said Bid. Any effort by a bidder to

influence BPCL in any manner in respect of bid evaluation in decisions concerning

award of contract will result in the rejection of that bid.

20. EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS

20.1. BPCL will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether the documents have been properly

signed, and whether the bids are generally in order.

20.2. Prior to the detailed evaluation, BPCL will determine whether each bid is of

acceptable quality, is generally complete and is responsive to the RFQ Documents.

For the purposes of this determination, a responsive bid is one that conforms to all

the terms, conditions and specifications of the RFQ Documents without deviations,

objections, conditionality or reservations.


20.3. As part of examination, evaluation and comparison of Bids, the Owner may at his

discretion, ask Bidders individually for clarification or call them for discussion of their

Bid.

20.4. For Techno-Commercial clarifications, bidders shall normally be given a cut off date

for furnishing clarifications. Clarifications received after the specified cut off date are

liable not to be considered for evaluation. Technical Query (TQ)/Commercial Query

(CQ) shall be issued to bidders through E-Mail/E Tendering platform. Reply of TQ/CQ

shall also be received through E-Mail/E-Tendering platform.

20.5. Bidder shall not be allowed to submit any Price Implication or Revised Price after

submission of Bid, unless there is change in the stipulations of the RFQ Document

and such changes are incorporated through an Amendment. In case Exceptions and

Deviations submitted by Bidder along with Bid are not considered as acceptable and

no Amendment is issued, then in such a case the Bidders would be required to

withdraw such Exceptions/Deviations in favour of st ipulations of the RFQ document

and Bidders would not be eligible for submission of Price Implication/Revised Price,

failing which such Bid(s) shall be considered as non responsive and rejected.

20.6. BPCL determination of a bid’s responsiveness is to be based on the contents of the

bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will be

rejected by BPCL, and may not subsequently be made responsive by the bidder by

correction of the nonconformity.

21. COMMERCIAL EVALUATION

21.1. Bidders are required to quote firm prices as per the Price Schedule format for

submitting prices and show all taxes, duties and levies, cess etc. separately. Bids shall

be evaluated on the basis of landed cost at site. Applicable taxes and duties shall be

indicated in the un-priced copy of price format.

21.1.1. BPCL may claim CENVAT / Input tax credits on taxes and duties as per the relevant

statutes in force. The bidders shall furnish the present rate of taxes and duties,

applicable for the tender separately as per format attached. Successful bidders shall

furnish all documents as required to enable BPCL to avail CENVAT/ Input tax credit.

All taxes will be paid on receipt of valid documents for availing CENVAT/Input tax

credit.

21.2. If the bidder in his quotation specifies that Taxes are not applicable due to any

reason, the same shall be borne by the bidder, if it becomes applicable any time

during the pendency of the contract.

21.3. Bidder has to quote freight charges including Taxes since Cenvat /Input Tax credit on

such taxes paid by the bidder may not be available to BPCL. In case bidder wish to

quote Taxes separately and they can pass on the Cenvat/Input Tax credit on taxes

paid can quote tax on freight separately and this amount would be considered as

reduction in quoted price (landed price) while evaluating the bids, subject to the

following:

• Deduction would be to the extent of Cenvat credit on taxes available to the refinery.

• Bidder to confirm that Invoice in which freight is claimed will show this tax

amount separately and also will mention the tax registration number under which

this tax is paid to the Govt.;


• While releasing payment after award of the purchase order, the tax amount as

mentioned above would be paid only if invoice showing the said amount and tax

registration number is made available by the bidder.

If bidder fails to give proper documents to avail Cenvat /Input tax credit, Taxes on

freight claimed will not be paid.

21.4. Any Statutory variation in taxes and duties, within the contractual delivery date, shall

be on owner’s account, against submission of documentary evidence. However, in

case of delay in delivery beyond the contractual date, for reasons attributable to

seller, any increase in these rates shall be borne by seller, whereas any decrease

shall be passed on to the owner. BPCL shall take CENVAT benefit as applicable.

21.5. Any new or additional taxes/ duties and any increase in taxes/ duties imposed after

contractual delivery period shall be to supplier’s account, whereas any

corresponding decrease shall be passed on to the owner.

21.6. For the purpose of applicability of statutory variations on taxes and duties (including

imposition of any new taxes/duties/levies, etc.) under above terms, each staggered

delivery of lots (due in a specific month as per delivery schedule for bulk items) shall

be considered as delivery date for the respective lot(s).

21.7. Concessional rate of Custom Duty:

21.7.1. The bidder must ascertain and confirm along with supporting documents in the bid,

if any Customs Duty exemption / waiver is applicable to the products being supplied

by him under any multi-lateral / bi-lateral trade agreement between India and

bidder’s country.

21.7.2. The bidder shall be liable to provide all documentation to ensure availing of the

exemption/ waiver. In case the bidder defaults on this due to any reason,

whatsoever, he shall be liable to bear the incremental Customs Duty applicable, if

any.

21.7.3. Any Customs Duty applicability on account of any change in the bi-lateral/ multi-

lateral agreement shall be to bidder’s account.

21.7.4. Documentation to be furnished for availing the exemption/ waiver of Customs Duty

shall be specifically listed in the Letter of Credit also as the pre-requisite for release

of payment against shipping documents and this documentation shall necessarily

form a part of shipping documents.

21.8. Purchase Preferences as applicable shall be considered as per GPC.

21.9. In case bidder intend not to quote for certain item/ tags/ groups as applicable, then

the bidder shall mention “Not Quoted (NQ)” in respective cells of price schedule.

Wherever cell is found blank in the price schedule, then it shall be treated as “Not

Quoted (NQ)” and evaluation of bids shall be carried out accordingly.

22. ARITHMETIC CORRECTIONS

22.1. If there is correction/ wrong entry or a difference between the values entered in

figures and in words, the following procedure shall be adopted for evaluation:


a. When there is a difference between the rate in figures and in words for an item,

the rate which corresponds to the amount worked out by the Bidder for the item

based on the notional quantity specified, shall be taken as correct.

b. When the rate quoted by the Bidder in figures and words tallies but the amount

is incorrect, the rate quoted by the Bidder shall be taken as correct

c. When it is not possible to ascertain the correct rate as detailed above, the rate

quoted for the item in words shall be adopted as the quoted rate.

d. If the total amount written against an item does not correspond to the rate

written in figures and if the rate in words is not written by the bidder, then the

higher of the rates, i.e. higher of the rate worked out by dividing the amount by

the notional quantity and the rate quoted shall be considered for evaluation. In

the event that such a bid is determined as the lowest bid, the lower of the rates

shall be considered for ordering.

e. Any uncalled for lump sum/ percentage or adhoc reduction/ increase in prices,

offered by the Bidders after opening of the prices, shall not be considered.

However, if reduction is from the recommended Bidder, such reduction shall be

taken into account for arriving at the contract value.

f. If prices etc. are not filled up in the PRICED BID and are not as per the

requirements of the Bidding Document, the same shall be omitted from

evaluation.

23. CONVERSION TO SINGLE CURRENCY

23.1. Foreign vendors’ bids shall be compared on equivalent Indian Rupees basis

considering SBI TT Selling rate of foreign exchange published on the day of opening

of the Price Bids.

24. BID REJECTION CRITERIA:

24.1. The bidders shall adhere to the following provisions of the Bidding Document

without taking any deviations, failing which the Bid shall be considered to be non-

responsive and are liable to be rejected.

a. Defects liability period/ Guarantee Period.

b. Bids with Price Variation Clause (PVC) without variation formula and ceiling.

c. Insufficient validity period.

d. Advance payment

e. Non submission of EMD as applicable

f. Non submission of “Proforma for declaration regarding holiday listing”

g. Non submission of Integrity Pact

h. Any other rejection point specified elsewhere in the RFQ Documents.

25. LOADING CRITERIA AND PRICE EVALUATION & COMPARISON.

Bidders are requested to submit the offer in line with RFQ documents terms and

conditions. Any deviation on account of payment terms, non-acceptance of


Performance Bank Guarantee (PBG) and Price Reduction Schedule (PRS) clauses will

lead to loading of prices while evaluation.

26. EVALUATION CRITERIA FOR COMPARISON OF BIDS

a. Bids shall be evaluated on the basis of landed cost at Site including third party

inspection charges (if applicable) by BPCL.

b. Commercial loading shall be done on FOT dispatch Po int price.

c. If a supplier does not quote freight charges or mentioned that freight extra, his

offer shall be loaded with maximum freight charges as quoted by the other

bidders.

d. Taxes/Duties: The taxes & duties will be to cost loaded as applicable. However, if

a vendor states that the Taxes are not applicable at present or quotes lesser

percentage and will be charged as applicable at the time of delivery, then such

vendor’s price will be loaded by the highest rate as indicated by the remaining

vendors.

26.1. Where Indian as well as Foreign Bids are under comparison:

26.1.1. Domestic Bidders:

Bids shall be evaluated on the basis of landed cost at Site including third party

inspection charges (if applicable) by third party inspection agency as nominated by

BPCL.

26.1.2. Foreign Bidders :

Bids shall be evaluated on the basis of landed cost at Site including the charges of

inspection by third party inspection agency, all duties, taxes and transportation

charges as under:

a) F.O.B. price quoted by the bidder (including stowage charges in case of pipes)

b) Ocean freight and marine insurance as under:

Europe / Japan / Asia : 6% of FOB price

Australia / American Continent : 9% of FOB price

c) Prevailing rate of Customs duty calculated with Landing Charges @ 1% of CIF

Value

d) Port handling charges @ 2% of FOB value

e) Inland freight charges from Mumbai port(India) to project site(s) @2% of

landed cost, i.e., sl.no.(a )to (d)

f) Octroi charges as per prevailing rate, clearing charges etc.

g) In case of pipes, where the supplier has not indicated stowage charges, 0.6%

shall be loaded to the FOB price

h) Any other Taxes as applicable.

27. THIRD PARTY INSPECTION :

27.1. For all indigenous suppliers, BPCL will nominate authorised Third party Inspection

(TPI) agency. TPI charges for the same shall be paid directly to TPI agency by BPCL.


Suppliers are required to coordinate with the TPI agency for carrying out TPI

activities.

27.2. For imported items, the bidders quoted price shall include third party inspection

charges, which will be considered for evaluation of prices and included in the order

value at the time of award of order.

27.3. For requirement of TPI refer Special Purchase Conditions of the tender.

28. AWARD OF CONTRACT :

28.1. Prior to the expiring of the period of Bid validity prescribed by BPCL, BPCL will notify

the successful Bidder by Letter of Acceptance (LOA) / Purchase Order (PO) that his

Bid has been accepted. This notification of award shall contain the sum which BPCL

will pay to the successful bidder in consideration of the execution and completion of

the work as per Purchase order. BPCL will be the sole judge in the matter of award of

PO and the decision of BPCL will be final and bindi ng. Successful bidder shall duly

sign and stamp one copy of the LOA / PO as token of acceptance and return to BPCL

within 10 days from date of LOA / PO.

28.2. The notification of award will constitute the formation of contract. The successful

Bidder shall execute the requirements of a Purchase Order, which, among other

things, shall include, by reference, all the Sections and provisions of these Bid

Documents. The Purchase Order shall be signed by the duly authorized

representatives of the Bidder and BPCL.

29. Purchase Preference to MSE’s:

29.1. Bidders who are MSE’s and MSE’s owned by SC/ST shall be allowed purchase

preference as per the government guidelines/ instructions on the subject in force

from time to time.

29.2. Bidders claiming purchase preference as MSE need to submit the following

documents:

• Self-attested copy of all the pages of the EM-II certificate issued by the

appropriate authorities mentioned in the Public procurement policy of MSEs-

2012.; and

• Vendors declaration / affidavit in their Organization/Company Letter Head,

stating that, in the event of award of contract, all the ordered supplies shall be

made from the unit for which MSE certificate has been submitted.

Original of the EM-II certificate to be produced for verification, if called for (if the

bidder is not already registered with BPCL as MSE vendor).

30. INTEGRITY PACT (IP):

30.1. Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid

documents, duly signed by the same signatory who is authorised to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed, scanned and

uploaded along with other documents. Bidder's failure to upload the IP duly signed

along with bid documents shall result in the bid no t being considered for further

evaluation.


30.2. If the Bidder has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the IP, BPCL shall be entitled to

demand and recover from Bidder Liquidated Damages amount by forfeiting the

EMD/ Bid Security as per provisions of IP.

30.3. If the contract has been terminated according to the provisions of the IP, or if BPCL is

entitled to terminate the contract according to the provisions of the IP, BPCL shall be

entitled to demand and recover from Contractor Liquidated Damages amount by

forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the

IP.

30.4. Bidders may raise disputes/complaints, if any, with the nominated Independent

External Monitor (IEM). The IEM's name, address & contact number is given below:

Shri. Shri. Brahm Dutt

Address : A-1/8 Safdarjung Enclave, New Delhi - 110 029.

E-mail : [email protected]

Mobile No. : 09871920282

31. POLICY FOR HOLIDAY LISTING OF VENDORS IN BPCL:

31.1. The guidelines for holiday listing shall be applica ble as per web link given below: https://bharatpetroleum.in/pdf/holidaylistingpolicy final.pdf

32. SETTLEMENT OF DISPUTE BETWEEN GOVT. DEPT. / PUBLIC SECTOR UNDERTAKINGS

IN A PURCHASE OR SERVICE CONTRACT :

32.1. In the event of any dispute or differences between the VENDOR / CONTRACTOR /

SUPPLIER and the OWNER, if the VENDOR /CONTRACTOR / SUPPLIER is a

Government Department, a Government Company or a undertaking in the public

sector, then in suppression of the provisions of clause 23 of the GPC (corresponding

clause no of GCC or NIT etc.), stands modified to the following extent:-

All disputes and differences of whatsoever nature arising out of or in relation to this

Contract / Agreement or in relation to any subsequent contract / agreement

between the parties shall be attempted to be resolved amicably by mutual

discussions between the parties. If they are not settled at the implementation level

of officers, then these unresolved disputes/ differences will be referred for

resolution by discussions with the concerned Director of BPCL and the concerned

Director of Vendor / Contractor / Supplier. In case same does not resolve the

difference within 30 days, arbitration clause as hereunder would apply.

In the event of any dispute or difference relating to the interpretation and

application of the provisions of the contracts, such dispute or difference shall be

referred by either party for Arbitration to the sole Arbitrator in the Department of

Public Enterprises to be nominated by the Secretary to the Government of India in-

charge of the Department of Public Enterprises. The Arbitration and Conciliation Act,

1996 shall not be applicable to arbitration under this clause. The award of the

Arbitrator shall be binding upon the parties to the dispute, provided, however, any

party aggrieved by such award may make a further reference for setting aside or

revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of

Law & Justice, Government of India. Upon such reference the dispute shall be

decided by the Law Secretary or the Special Secretary/Additional Secretary, when so

authorized by the Law Secretary, whose decision shall bind the Parties finally and


conclusively. The Parties to the dispute will share equally the cost of arbitration as

intimated by the Arbitrator.

33. ARBITRATION CLAUSE:

GPC Arbitration clause is revised as below:

33.1. Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-

claim or set off of the Company against the Contractor or regarding any right,

liability, act, omission or account of any of the parties hereto arising out of or in

relation to this agreement shall be referred to and finally resolved by Sole Arbitrator,

who shall be appointed by Director (Refinery) of BPCL as per the procedure given in

sub-clause (b) given herein below.

33.2. Procedure for appointing the sole arbitrator: A party wishing to commence an

arbitration (the “Claimant”) shall file with the Director (Refinery) of BPCL a Notice of

Arbitration which shall comprise:

i. a demand that the dispute be referred to arbitration;

ii. a reference to the arbitration clause or the arbitration agreement that is invoked

and a copy of it;

iii. a reference to the contract out of or in relation to which the dispute arises and

where possible, a copy of it;

iv. a brief statement describing the nature and circumstances of the dispute,

specifying the relief claimed and, where possible, an initial quantification of the

claim amount.

v. any other details which the claimant wishes to refer and rely upon.

Upon receipt of the above notice of arbitration, the Director (Refinery) of BPCL shall

appoint the Sole Arbitrator as per the provisions of the Arbitration and Conciliation Act,

1996.

33.3. The venue of arbitration shall be Mumbai (in case of Mumbai Refinery) or Kochi (in

case of Kochi Refinery). The award of the arbitrator so appointed shall be final,

conclusive and binding on all parties to the agreement subject to the provisions of

the Arbitration & Conciliation Act, 1996 or any statutory modification or re-

enactment thereof and the rules made thereunder for the time being in force shall

apply to the arbitration proceedings under this clause.

33.4. The arbitrator shall have power to order and direct either of the parties to abide by,

observe and perform all such directions as the arbitrator may think fit having regard

to the matters in difference i.e. dispute, before him. The arbitrator shall have all

summary powers and may take such evidence oral and/or documentary, as the

arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all

powers under the Indian Arbitration & Conciliation Act 1996 including admission of

any affidavit as evidence concerning the matter in difference i.e. dispute before him.

33.5. The parties against whom the arbitration proceedings have been initiated, that is to

say, the Respondents in the proceeding, shall be entitled to prefer a cross-claim,

counter claim or set off before the Arbitrator in respect of any matter in issue arising

out of or in relation to the Agreement without seeking a formal reference of

arbitration for such counter-claim, cross claim, or set off and the Arbitrator shall be

entitled to consider and deal with the same as if the matters arising therefrom has

been referred to him originally and deemed to form part of the reference made by

the Director(Refinery).


33.6. The arbitrator shall be at liberty to appoint, if necessary any accountant or

engineering or other technical person to assist him, and to act by the opinion so

taken.

33.7. The arbitrator shall have power to make one or more awards whether interim or

otherwise in respect of the dispute and difference and in particular will be entitled to

make separate awards in respect of claims of cross claims of the parties.

33.8. The arbitrator shall be entitled to direct any one of the parties to pay the costs to the

other party in such manner and to such extent as the arbitrator may in his discretion

determine and shall also be entitled to require one or both the parties to deposit

funds in such proportion to meet the arbitrators expenses whenever called upon to

do so.

33.9. The parties hereby agree that the courts in the city of Mumbai (in case of Mumbai

Refinery) or Kochi (in case of Kochi Refinery) alone shall have jurisdiction to entertain

any application or other proceedings in respect of anything arising under this

agreement and any award or awards made by the Sole Arbitrator hereunder shall be

filed (if so required) in the concerned courts in the city of Mumbai (in case of

Mumbai Refinery) or Kochi (in case of Kochi Refinery) only.

34. GENERAL POINTS:

34.1. BPCL reserves the right to extend due dates of tender, accept or reject any tender in

part or full, without assigning any reason whatsoever. BPCL also reserves its right not

to accept the lowest rates quoted by the bidders and also to give purchase

preference to Public Enterprises, as admissible under the existing policies of

Government of India and to JVs/ Subsidiaries as per BPCL guidelines.

34.2. Offers and all correspondence must be in English language only.

34.3. Any effort by bidder or bidder’s agents, consultant or representative, howsoever

described, to influence the owner in any way concerning scrutiny/ consideration/

evaluation/ comparison of the bid or decision concerning award of contract shall

entail rejection of the bid.

34.4. BPCL reserves the right to reject any or all the tenders without assigning any reasons

whatsoever. Also BPCL reserves the absolute right to reject any or all the

bids/tenders solely based upon the past unsatisfactory performance by the

bidder/bidders in BPCL, the opinion/ decision of BP CL regarding the same being final

and conclusive.




SUBJECT : RATE CONTRACT FOR SUPPLY OF FLAMEPROOF LED LIGHTING FITTINGS FOR

BPCL - MUMBAI REFINERY, BPCL - KOCHI REFINERY AND NRL – NUMALIGARH

REFINERY.


ACCEPTANCE OF “INSTRUCTIONS TO BIDDERS”

We, M/s. __________________________________________________ having office at

______________ read INSTRUCTIONS TO BIDDERS and confirm our acceptance to all the

terms and conditions as mentioned herein in the document except for deviations

mentioned in the deviation form.

Deviations : YES / NO

(Bidder to tick)

If yes, same is mentioned in Annexure-12 i.e. TECHNICAL DEVIATION FORM and

Annexure-13 i.e. COMMERCIAL DEVIATION FORM.

Date : Signature of Authorised Signatory

with Name & designation and Co. Seal.

Name & full address of the Firm :

M/s. _______________________

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CRFQ NO. 1000284767; e-Tender No. 27034

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NUMALIGARH REFINERY LIMITED

General Purchase Conditions (Indigenous)

Definition :

1. ‘NRL’ means ‘Numaligarh Refinery Limited.’

2. ‘Vendor’ means a Person or Firm or Company, to whom the order is addressed, for supply of goods and/or

services.

3. Banker : Unless otherwise specified, NRL’s banker at Numaligarh shall be : State Bank of India, NRL

Complex, P.O. NR Project, Pin : 785699, Dist. Golaghat, Assam. Bank Code : 5377.

1. Price Basis Prices are to be quoted on FOT NRL Site, Numaligarh basis (or, FOT NRL

Guwahati/New Delhi/Calcutta basis, as the case may be) showing break-up of taxes,

duties, packing & forwarding, freight and transit insurance charges, (all in % age).

2. Firm Price Quoted prices shall remain firm and fixed till complete execution of the order.

3. Payment Term Unless otherwise specified/agreed, the payment term shall be “100% within 30 days of

receipt and acceptance of goods.”

4. Weights &

Measurements

All weights and measurements recorded by NRL on receipt of materials shall be

treated as final and binding.

5. Qty. Tolerance For Steel Items, ± 0.5% qty. tolerance for weigh bridge scale variation or, std. rolling

tolerance (as applicable) for sectional weight measurements shall be permissible.

6. Transportation Unless otherwise agreed upon, transportation of goods upto the specified destination

shall be in vendor’s scope.

7. Despatch Unless otherwise specified, all LR/RR etc. must be in the name of Numaligarh

Refinery Limited and not ‘Self’. Any demurrage or wharfage paid by NRL to the

carriers due to consignments being booked as ‘Self’ will be recovered from the

vendor. No consignment shall be booked on ‘Said to Contain’ basis. If so, it will be at

vendor’s own responsibility and risk.

8. Packing,

Marking

Shipping &

Documentation

All consignments must be securely and appropriately packed and should conform to

Standard Material Transport Regulations. The vendor will be held liable for any

damages to the goods due to insufficient or defective packing as well as for corrosion

due to insufficient protection.

Each package shall be clearly marked with indelible paint with the Purchase Order

No., From (Name & Add.), To (Name & Add.), Destination, Item Net & Gross Weight,

Case No. (Sl. No. of Total Cases) & Dimensions, and shall contain copies of despatch

documents and packing list.

Details given in the “Packing, Marking, Shipping and Documentation Specification for

Indigenous Materials” – wherever enclosed with a Purchase Order, shall be strictly

followed.

9. Test Certificate Test certificate of representative samples conforming to PO specifications from the

manufacturer/Govt. approved laboratory/NRL nominated agency must be furnished

alongwith supplies.

In case of 3rd

Party Inspection, the Inspection Reports must accompany all despatch

documents as well as supplies.

10. Guarantee Vendor shall guarantee NRL against any and all defects in design, workmanship of

material and performance for a period of 12 months from the date of

commissioning/installation or 24 months from the date of last despatch, whichever

expires first. Should any defects develop during the guarantee period, it should be

remedied promptly free of cost by the vendor and all expenses for transportation of

goods necessitated for such repairs or replacement shall be borne by the vendor. The

guarantee period for such repaired/replaced goods shall again be 12 months from the

date of commissioning/installation.

11. Insurance

Charges

Transit insurance shall be in NRL’s scope only when specifically agreed upon. In such

cases, vendor shall intimate despatch details and value of goods in advance per fax for

transit insurance coverage.

12. Bank Charges Unless otherwise specified, in case of payment through bank, respective bank charges

shall be to respective account.

13. Offer Validity The vendor’s offer shall be valid for acceptance for a period of 90 days from the final

due date of the enquiry.

Page 1 of 2

of 2

[ NUMALIGARH REFINERY LIMITED

General Purchase Conditions (Indigenous) ]

14. Taxes & Duties In case of applicability of Excise Duty (ED), relevant ED paid challan-cum-invoice

must accompany supplies. For claiming Sales Tax, particulars of Sales Tax registration

certificate shall be furnished alongwith invoices.

Statutory variation in taxes & duties within the contractual delivery period shall be

borne by NRL.

However, in case of delay on a/c of vendor, any new or additional taxes & duties

imposed after the contractual delivery date shall be borne by the vendor.

NRL’s CST Regd. No. : GAU(C )/C-2705. PAN No. : AAA CN 6984B

Excise Regd. No. : 1/CH-27/GLT(060202)/94; ECC : 060204001P; Excise Range :

Golaghat – 1 (Assam); Division : Jorhat (Assam); Collectorate : Shillong

(Meghalaya).

15. Delivery Period

& Delayed

Delivery

The delivery period quoted/agreed shall be strictly followed. Failing supplies in time,

NRL reserves the right to cancel the order and take alternative procurement action

solely at the risk and cost of the vendor.

In case of delay in execution of the order, NRL may at its option, recover from the

vendor price reduction of 0.5% of the value of delayed goods per week of delay or part

thereof subject to a maximum of 5% of the total order value of goods.

16. Repeat Order Repeat Order shall be acceptable to the vendor within 6 months from the date of the

Basic Order at the same prices, terms & conditions as that in the Basic Order.

17. Part Order Part Order shall be acceptable to the vendor. However, the quantity mentioned in the

enquiry documents for each item shall be ordered on one vendor. All applicable

lumpsum charges, if any, shall be pro-rata on value basis.

18. Changes in

Terms &

Conditions

NRL reserves the right to make changes at any time in quantities of items ordered or in

specification and drawings. If such changes cause an increase or decrease in the

amount due or in the delivery period, an equitable adjustment shall be made. Any

claim for adjustment under this provision must be assessed within 10 days from the

date when the changes are ordered.

19. Right of

Rejection

NRL reserves the unfettered right to reject any or all offers without assigning any

reasons thereof.

20. Arbitration Any dispute whatsoever in any way arising out of or relating to a Purchase Order shall

be referred to arbitration of the Chief Executive of Numaligarh Refinery Limited or,

to the sole arbitration of some person nominated by him. There shall be no objection if

the arbitrator so appointed happens to be an employee of NRL. The award of the

arbitrator shall be final, conclusive and binding on all parties.

21. Jurisdiction Any dispute relating to the purchase of goods between NRL and vendor shall be

subject to the jurisdiction of a Court of Law situated in the State of Assam.

22. Acceptance of

Order

In the event of order being placed, the vendor shall acknowledge receipt and

acceptance in toto to the Purchase Order by signing and returning the duplicate copy

within 10 days from the date of the order, failing which, the Purchase Order shall be

deemed to have been accepted by the vendor in toto.

23. Distribution of

Documents

Invoices and other original despatch documents in case of direct payment and advance

copies of despatch documents in case of thro’ Bank payments, shall be sent to the

Finance, Commercial & Materials Deptt. of NRL individually.

24. Conflict among

other Terms

and Conditions

In case of conflict between these General Terms & Conditions and any other special or

typed conditions agreed to for a particular Purchase Order, the latter shall prevail to the

extent applicable.

25. Non

Assignment

The Purchase Order shall not be assigned by the vendor to any other party without

prior written permission from NRL.

26. Control

Regulations

Vendor shall arrange for supply and despatch in strict conformity with the control

regulations applicable and after obtaining permits, if any, under the regulations in

force from time to time.

27. Govt. Policy The existing policy of the Government of India with regard to Purchase Preference to

Public Sector Enterprises shall be applicable.

***

Comm Questionnaires Page 1 of 2

Annexure - 10

Commercial Questionnaire

SUB : Supply of Flameproof LED Lighting Fitting for BPCL-Mumbai Refinery, BPCL-Kochi

Refinery and NRL- Numaligarh Refinery


Vendor Name: M/s. _______________________________________________________________

Vendor’s Offer Ref. No. : _________________________________________ Date : ____________

Contact Person: _____________________________ E-Mail _____________________________

Mobile No. ____________________________________ Tel. No._____________________________

1. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE CLAUSES DULY

CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE UPLOADED WITH EACH AND EVERY SET OF VENDOR'S UNPRICED QUOTATION.

2. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF AND NOT ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME GIVEN HEREIN SHALL PREVAIL.

3. FAILURE ON THE PART OF VENDOR IN SUBMITTING THIS DULY FILLED-UP "QUESTIONNAIRE WITH UNPRICED BID AND/OR UPLOADING / SUBMITTING INCOMPLETE REPLIES MAY LEAD TO REJECTION OF VENDOR'S QUOTATION”

4. BIDDER’S OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS CONTAINING COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL / TECHNICAL NOTES AND SCOPE OF SUPPLY INCLUDING DOCUMENTATION AND SUBSEQUENT TECHNICAL/COMMERCIAL AMENDMENT AND TECHNICAL/COMMERCIAL CORRIGENDUM, IF ANY.

S.No DESCRIPTION VENDOR’S CONFIRMATION

1 Technical Specifications as per Tender. Confirmed / Not Confirmed refer deviation sheet

2 Bid Validity period: Confirm Offer validity of 120 days from final bid due date.

Confirmed / Not Confirmed refer deviation sheet

3 Defects Liability Period: Confirm acceptance of defect liability period clause as indicated in Special Purchase Conditions.

Accepted / Not accepted refer deviation sheet

4

Delivery Period: Bidder should supply total quantity of new Flameproof LED Lighting Fittings in 4 (four) lots each of 25% quantity in every 3 months spanning 12 months period from the date of placement of Purchase Order. Delivery of the materials shall be made on FOT Site basis at each of BPCL –Mumbai Refinery, BPCL-Kochi Refinery & NRL-Numaligarh Refinery. For detailed refer Special Purchase Conditions (SPC)


5

90% payment within 30 days of receipt and acceptance of materials at site upon satisfactory completion of order. Balance 10% payment after receipt of final technical documentation and on submission of Performance Bank Guarantee for 10% of order value, valid till full guarantee period plus six months claim period. For detailed refer Special Purchase Conditions (SPC).


6 Prices have been furnished as per “Format For Submitting Price”.

Furnished / Not furnished refer deviation sheet

7 Delayed Delivery: For detailed clause refer General Purchase Conditions (GPC).


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Placed Image

Comm Questionnaires Page 2 of 2

S.No DESCRIPTION VENDOR’S CONFIRMATION

8 Firmness of prices: Quoted prices shall remain firm and fixed till complete execution of the order.

Confirmed / Not confirmed refer deviation sheet

9 Confirm that the prices quoted are without any price variation clause.

Confirmed / Not confirmed refer deviation sheet

10 The quoted basic rate shall include all expenses towards all testing charges, PMI testing etc. TPI charges shall be extra and same will be paid by BPCL to TPI agency.

Noted & Confirmed

11 Arbitration Clause: Confirm acceptance of Arbitration Clause as indicated in Special Purchase Conditions (SPC).


12

Printed terms and conditions, if any, appearing in quotation, shall not be applicable in the event of order. In case of contradiction between the confirmations given above and terms & conditions mentioned elsewhere in the offer, the confirmation given herein above shall prevail.

Confirmed & Accepted

13 Confirm that integrity pact is duly signed & submitted without any deviations.


14

Whether any of the Directors of Vendor is a relative of any Director of BPCL or the vendor is a firm in which any Director of BPCL or his relative is a Partner or the vendor is a private company in which any director of BPCL is a member or Director.

YES / NO

15 Material is required at BPCL warehouse/site on door delivery basis.


16 Specify Despatch Point for Supply of Materials.

Material shall be despatched

from :____________________

State:____________________

17

Please confirm you have submitted declaration regarding holiday listing format given in the tender. In case you have been banned or delisted by any Government or Quasi Government agencies or PSUs this should be clearly stated in the declaration. If this declaration is not furnished, the bid shall be rejected as non-responsive.


18 Confirm BPCL holiday listing Policy for vendors. Referred web link given below: https://bharatpetroleum.in/pdf/holidaylistingpolicyfinal.pdf

Noted and confirmed

19 Transit risk insurance shall be covered by BPCL and the same has not been included in the quoted prices.

Noted and confirmed

20

Please confirm, whether your company is Micro and Small Enterprises (MSEs) YES / NO OR MSEs owned by Scheduled Caste (SC) or the Scheduled tribe (ST) entrepreneurs. YES / NO

If YES, Category Registered : MICRO or SMALL (Pl tick mark) If YES Pl submit the following documents :

• Self-attested copy of all the pages of the EM-II certificate issued by the appropriate authorities mentioned in the Public procurement policy of MSEs-2012.; and

• Vendors declaration / affidavit in their Organization/ Company Letter Head, stating that, in the event of award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted

(Signature of Vendor with Company seal) Name of the Authorised Signatory : Designation : Date :

M/s ____________________________________________(Name of Company)

Offer No. _______________________________________(Bidder’s Ref.)

Contact Person's Name & Mobile No. : ____________________________

E-mail ID : ___________________________

S No Commercial conditions description

Applicable for

Supply at BPCL-

Mumbai Refinery

Applicable for

Supply at BPCL-

Kochi Refinery

Applicable for

Supply at NRL -

Numaligarh

Refinery

1,1 SGST in (% of Basic price)

1,2 CGST in (% of Basic price)

1.3 UTGST in (% of Basic price)

1.4 IGST in (% of Basic price)

1.5 Freight charges in %, if applicable.

1.6

Third Party Inspection: Bidder to quote distance in

KM between PDIL office and testing location.

Applicable TPI charges plus GST will be paid by

BPCL to PDIL.

1,7 Invoicing Location provided in Price Bid

1,8 HSN / SAC Codes provided in Price Bid

SIGNATURE WITH SEAL:_______________________

VENDOR NAME : _______________________

ANNEXURE -11


(CPO-R)

APPLICABLE CHARGES AND GST

SUB : SUPPLY OF FLAMEPROOF LED LIGHTING FITTINGS FOR BPCL - MUMBAI REFINERY, BPCL - KOCHI REFINERY AND NRL-NUMALIGARH

REFINERY.


Notes :

1) Vendor shall only indicate the current applicable Goods and Service Tax (GST) for all the items in tender in percentage

and TPI in KM. If any of the taxes are not applicable for the tender, vendor shall indicate NIL against the same in relevant

space provided.

2) If vendor has multiple Invoicing / Billing location (State), please indicate with items Sr. Nos.

I hereby confirm that above commercial conditions shall supersede the clauses if any repeated anywhere in quotation.

Page 1 of 1

ANNEXURE - 12

DEVIATION FORM (TECHNICAL)

SUB : Supply of Flameproof LED Lighting Fittings for BPCL-Mumbai Refinery,

BPCL-Kochi Refinery and NRL-Numaligarh Refinery

REF. : CRFQ No. 1000284767, e-Tender No. 27034 Name of vendor: Schedule of Deviations in reference to BPCL SPECIFICATIONS 1. Vendor may give here a consolidated list of technical deviations for all sections of

the SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be

deemed to be fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall

constitute the contract requirements for the award of job to the vendor.

Sr. No.

Annexure- No.

Clause No.

Requirement of BPCL

SPECIFICATIONS

Deviations to the SPECIFICATIONS

Remarks

1 2 3 4 5 6

Vendor Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

ANNEXURE - 13

DEVIATION FORM (COMMERCIAL)

SUB : Supply of Flameproof LED Lighting Fittings for BPCL-Mumbai Refinery,


REF. : CRFQ No. 1000284767, e-Tender No. 27034 Name of vendor: Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS 1. Vendor may give here a consolidated list of Commercial deviations for all

sections of the tender document, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not

mentioned in this form) shall be deemed to be fully complied by the PCMS vendor

5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND CONDITIONS, shall constitute the contract requirements for the award of job to the vendor.

Sr. No.

Annexure- No.

Clause No.

Commercial terms and conditions

Deviations Remarks

1 2 3 4 5 6

Vendor

Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

Annexure-14

Annexure 15

ANTI PROFITEERING DECLARATION

To whomsoever it may concern

I, Mr. __________, proprietor of M/s XYZ (similar salutations for other authorized signatories) hereby

solemnly and sincerely declare, that I have abided with all the laws and rules, as applicable on me/my

firm/my company from time to time, in my dealing with M/s Bharat Petroleum Corporation Limited

(‘BPCL’), including but not limited to Section 171 of the Central Goods and Services Tax Act, 2017.

In furtherance and compliance of the said section, I declare, that I have made commensurate reduction

in the prices of the goods and/or services as provided by me/my firm/my company to BPCL on account of

any input tax credits availed by me/my firm/my company as a registered taxable person or the reduction

in the price on account of any reduction in the tax rate, as applicable, from time to time.

I declare that the foregoing is true and correct and the same is a legal obligation and failure to fulfill it

could result in penalties under state law.

Name-

Company Seal-

Signature-

Date-

Annexure 16

Annexure – 17

SUBJECT: Supply of Flameproof LED Lighting Fittings for BPCL-Mumbai Refinery,



GST DETAILS

• Letter to Vendors

• Guidelines for filling the template

• Template for updation of GST details

• Sample pre-filled template

Annexure – 18

SUB : SUPPLY OF FLAME PROOF LED LIGHTING FITTINGS FOR BPCL-MUMBAI REFINERY,

BPCL-KOCHI REFINERY AND NRL-NUMALIGARH REFINERY


PRICE BID

Bidders has to fill Unit Price in INR (including packing & forwarding charges

and excluding taxes, duties and freight charges) only in BPCL

e-Procurement Portal.

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