bethlehem public · pdf filethe board meeting to discuss the findings of his analysis of the...

-Call to order.

BETHLEHEM PUBLIC LIBRARY

Board of Trustees April 16, 1984 - 7:30pm

-Agenda-

-Recognition of persons wishing to address the Board.

-Minutes of the March Meeting.

-Minutes of the Special Budget Meetings, held April 11 and April 14, 1984.

-Financial Report.

-President's Report. A. Report on the UHLF Presidents' meeting held March 21,

1984 at the Library.

-Director's Report. A. Old Business

1. Discussion of the reply received from Johnson Controls concerning the energy management and heating systems.

B. New Business 1. Discussion of the terms on which the Library might

accept a piano that has been offered. 2. Transfers. 3. Personnel report.

-Officers' Reports.

PRESENT

GUEST

MINUTES OF THE BOARD OF TRUSTEES MEETING of the Bethlehem Public Library

March 19, 1984

Mrs. Ethel Birchenough, President Mrs. Joyce Strand Dr. Theodore C. Wenzl Dr. Thomas Shen Mr. John S. Hodges, Director Ms. Anne Uhrik, Administrative Assistant

Mr. Mark Bagdon, Energy Resources Devlopment, Corp.

The Meeting was called to order at 7:35 by President Birchenough.

RECOGNITION OF GUEST Mr. Mark Bagdon of Energy Resources Development, Corp. attended

the Board meeting to discuss the findings of his analysis of the Library's heating and cooling system. He stated that he found three air-leakage areas. The first area he located along the wall parallel to Borthwick Avenue adjacent to the Media Center, the Career Resource center and the Public Access microcomputer. He stated that the plaster along that wall is very porous and may explain why that area is and always has been the coldest in the Library. In the second area, located along the wall of the Children's Room, Mr. Bagdon found approximately a 1/4 inch wide air space along 60 feet of window. The third area Mr. Bagdon identified were the skylights located throughout the building. He stated that these need to be properly caulked and weather sealed and suggested that this project could be done in-house as a part of regular building maintenance. In addition, Mr. Bagdon agreed that Casablanca style fans over the circulation desk would help to distribute warm air more effectively in this high-ceilinged area and that baseboard heaters installed along the windows over the circulation desk would prevent condensation on particularly cold days. He also indicated that it may be useful to install diffusers in the Media Center, but not until the air leaks are repaired. Other money saving suggestions included installing more energy efficient balasts in the light fixtures and considering the conversion to natural gas at some time in the future. Mr. Bagdon concluded by stating that he would submit a comprehensive report to the Board upon the completion of his analysis .

1

Dr. Shen continued the discussion of the heating and cooling system expressing his interest in the air flow measurements and of his concern that these measurements are not within specified amounts. Dr. Shen stated that he had asked Johnson Control to send him a copy of the air flow measurements taken this year, however, he had not yet received them. The Board then directed, at Dr, Shen's suggestion, that Mr. Hodges draft a written request for the air flow measurements and a detailed explanation of the recent repairs made on the energy management system. Dr. Shen stated that in reviewing the electric bills of the past winter he estimates that the Library overused 20,000 kilowatt hours, i.e. paid for 20,000 kilowatt hours of electricity but did not receive the benefit. As a result, although there are no guarantees of savings in the Library's contract with Johnson Controls, general concern was expressed that the Library had been restricted from maintaining normal comfort levels at a high cost. Dr. Shen also presented copies of a report from Mr. Howard Geyer, stating that he had not yet had a chance to review the report or draw any conclusions from it. It was noted that any decisions to make needed repairs would have to be made prior to the approval of the 1984-85 Library budget.

MINUTES Add Mr. William Seymour to the list of those present at the February 15, 1984 Board of Trustees Meeting. Amend second sentence of the section "Recognition of Guest" to read, "According to Mr. Goodwill the Library has saved only $1,000.00 per year in heating costs." Minutes of the February 15, 1984 Board of Trustees meeting approved as amended.

FINANCIAL REPORT Statement #9 for February. (copies attached) 1. Upon a motion by Dr. Shen with a second by Mrs. Strand the

Board approved Accounts Payable (green warrant) in the amount of $40,664.95 for February.

2. Upon a motion by Mrs. Strand with a second by Dr. Shen the Board approved Hand Drawn Checks and Salaries (blue warrant) in the amount of $35,853.79 for February.

3. Upon a motion by Mrs. Strand with a second by Mr. Seymour the Board approved Trust and Agency (gold warrant) in the amount of $2,436.04 for February.

4. The total approved for February was $79,954.78.

TREASURER'S REPORT The Treasurer's Reports on the Library's Bank Statements for

the period February 1 to February 29 were noted by the Board.(Copies Attached.)

PRESIDENT'S REPORT A. Report on UHLF Trustees Group - Mrs. Birchenough announced

that on Wednesday, March 21, 1984 the Presidents and Directors of Albany, Colonie, East Greenbush, Troy and Voorheesville Libraries will meet at Bethlehem to form a planning committee for a Trustees Group of the Upper Hudson Library Federation. Mrs. Birchenough submitted copies of the Agenda for that meeting to the other Board members and reported that she and Dr. Wenzl had met with Judge Bergan of the Executive Committee and agreed to pursue the formation of a Trustees Group. (Copy attached.)

B. Report on the Formation of the Bethlehem Public Library Friends' Group - Mrs. Birchenough announced that the Friends' Group had met twice since the last Board meeting and that she and Dr. Shen had each

2

attended a meeting. Dr. Shen reiterated the importance of Board member attendance not only to show support for the group but also to provide information and clarify library needs. Both Dr. Shen and Mrs. Birchenough discussed the need to distinguish between speaking as a Board member and speaking as a Friend at the Friends' Group meetings. Mrs. Birchenough announced that at the next meeting, to be held Thursday, March 21, 1984, the Group will hold elections for officers and will be ready to begin a project.

DIRECTOR'S REPORT (copy attached) Note: Mrs. Birchenough noted the sporadic attendance at the Library's two Book Discussion Groups, comparing them to the success of the Albany Public Library's noontime Book Review. Mr. Hodges replied that the APL Book Review is conducted during the lunch hour in an area that is surrounded by state and private offices.

A. Old Business 1. Comparative personnel figures and preliminary budget

examinations - Due to the lengthy discussion concerning the heating/cooling system and to give the members more time to review the proposal, the Board agreed to table discussion of the Budget Proposal for Fiscal Year 1984-85 until the next Board meeting.

B. New Business 1. Program requiring Board approval -Mr. Hodges submitted for

Board approval the proposal that Grace Shen present a 5-6 week workshop for children entitled "Music and Movement" at the Library with a fee of $60.00 per child. The Board felt that a $60.00 fee was much too high for a Library program and, as a result, approval was denied.

2. Travel and Conference - Upon a motion by Mrs. Strand with a second by Mrs. Birchenough the Board approved funds in the amount of $250.00 for three staff members to attend a training session on March 23 in New York City on the Bowker automated acquisition system. Mr. Hodges reported that Bowker has asked that the Bethlehem Public Library use the system at no cost aside from the expense incurred for several staff members to travel to New York City for training. The system provides access to a database consisting of Books 1n Print , which lists all books available in the United States and is adaptable to automated equipment currently in use at the Library.

3. Transfers - Upon a motion by Mrs. Birchenough with a second by Dr. Wenzl the Board approved the transfer of $56.00 from Childrens Books to Reference.

4. Personnel report - None.

OFFICERS' REPORT 1. Mrs. Strand announced that several sections of the Trustee

Manual have been completed, however, she stated that since this meeting had already extended beyond a reasonable hour, she would submit the completed sections at the next meeting.

2. Dr. Wenzl distributed copies of the original of his article "Wither or Whither Public Libraries" published under the title of "Wither or Weather Public Libraries" in the December 1983 issue of the Clic Quarterly. He stated that he was presenting a copy of his original article to illustrate the marked differences between the article he submitted and the article that was subsequently published.

3

The meeting adjourned at 9:45pm.

The next Board meeting will be held Monday, April 16, 1984 at 7:30pm.

Respectfully submitted by,

~c/dr/ Anne Uhrik

Administrative Assistant

4

PRESENT

MINUTES OF THE SPECIAL BUDGET MEETING OF THE BOARD OF TRUSTEES of the Bethlehem Public Library

April 10, 1984

Mrs. Ethel Birchenough, President Mrs. Joyce Strand Dr. Theodore C. Wenzl Dr. Thomas Shen (arrived at 8pm) Mr. John S. Hodges, Director Ms. Anne Uhrik, Administrative Assistant Mrs. Audrey Watson, Automated Systems Coordinator

The meeting was called to order at 7:30pm by Mrs. Birchenough.

Preceeding the budget discussion, the Board acknowledged the Resolution passed by the New York State Legislature commending Dr. Wenzl for his outstanding contribution to the Bethlehem Public Library and to public libraries at the state and national levels.

BUDGET MESSAGE The Board reviewed the proposed Budget Message and made several

changes, concentrating on the discussion of the Planned Balance.

PLANNED BALANCE The Board then undertook a lengthy discussion of the need to

correctly identify in the budget funds needed to meet expenses during July, August and September of 1985, the Planned Balance. At this time, Mr. Hodges submitted a report entitled EXAMINATION OF LARGE BUDGET LINE INCREASES AND ONE TIME INCREASES. (Copy Attached) This report provided the Board with a detailed explanation of the need for establishing an accurate Planned Balance figure in the 1984-85 Budget Proposal and discussed other large budget items. Mrs. Birchenough then suggested that the Board consider before the next meeting the possibility of establishing a Planned Balance in the amount $180,000, the full amount needed to meet expenses during the summer months between the end of the fiscal year and the receipt of taxes in September.

LIBRARY SERVICE VEHICLE The Board then discussed the need to purchase a new library

service vehicle and were assured that this was a necessary expense to be included in the 1984-85 Budget Proposal. Dr. Wenzl suggested the possibility of leasing a van and directed that Mr. Hodges investigate the cost of leasing prior to the next special meeting.

SALARY PROPOSAL The Board explored the 1984-85 Salary Proposal in-depth and

finalized decisions about changes in library staff.

ACTUAL EXPENDITURES Dr. Wenzl directed that expenditures to March 31, 1984 be

reported in the 1984-85 Budget Proposal to the Board for their comparison.

The Special Budget meeting adjourned at 9pm.

The next Special Budget meeting will be held APril 14, 1984 at 3pm. The next Board meeting will be held April 16, 1984 at 7:30pm.


Anne Uhrik Administrative Assistant

PRESENT

MINUTES OF THE SPECIAL BUDGET MEETING OF THE BOARD OF TRUSTEES of the Bethlehem Public Library

April 14, 1984

Mrs. Ethel Birchenough, President Mrs. Joyce Strand Dr. Theodore C. Wenzl Dr. Thomas Shen Mr. William Seymour Mr. John S. Hodges, Director Ms. Anne Uhrik, Administrative Assistant Mrs. Audrey Watson, Automated Systems Coordinator

The meeting was called to order at 3Pm by Mrs. Birchenough.

Of historical interest, Mrs. Birchenough reported to the other Board members on the 1941 Budget Proposal, which she found while reviewing materials for the Trustees' Manual. Mrs. Birchenough noted that the total budget for 1941 was $5,400.

Dr. Wenzl noted that the Board did not have the problem of a Planned Balance when the budget was in place for the calendar year. However, for many reasons the Library Budget must coincide with the School District budget.

BUDGET MESSAGE Beginning with suggestions made by Mr. Seymour for changes in

the 1984-85 Budget Message, the Board undertook and completed an extensive rewrite of the proposed message. This was facilitated by Mrs. Watson and the use of the Apple Writer program on the microcomputer.

BUDGET DISCUSSION 1. Library Service Vehicle- Mr. Hodges was asked to report on

the cost of leasing a van. Mr. Hodges reported that leasing a van would cost $3700 a year for a period of 3 years, whereas purchasing a van would be approximately $10,000 and result in an increase of $.08 in the tax rate. After a lengthy discussion noting the advantages and disadvantages of purchasing or leasing a new van, the Board decided to lease.

MOTION: Upon a motion by Mrs. Birchenough with a second by Dr. Wenzl the Board approved the proposal to lease a new library service vehicle for $3,700 or less. Mr. Seymour abstained.

2. Planned Balance - The Board agreed to establish an accurate Planned Balance in the 1984-85 Budget in the amount of $180,000. With the establishment of an accurate Planned Balance, future budgets will better reflect Library expenses.

3. BUDGET MOTION - Upon a motion by Dr. Wenzl with a second by Mr. Seymour, the Board approved Proposed Budget Option II in the amount of $1,112,188.

The Special Budget meeting adjourned at 5pm.

The next Board meeting will be held April 16, 1984 at 7:30pm.


Anne Uhrik Administrative Assistant


FINANCIAL STATEMENT #10

INCOME

REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND DONATIONS,MISC.

INSURANCE RECOVERY

PHOTOCOPIER

STATE AID

GRANTS

TOTAL

0.00

o.oo

1722.39

9 81.54

24.90

78.25

0.00

1471.40

0.00

3 80.0 0

4658.48

PAGE 1



PAGE 2

REPORT OF ESTIMATED REVENUE AND ACTUAL REVENUES

FISCAL YEAR 1983-84 BUDGET YTD ANTICIPTD DIFFERENCE PERCENT

---------------------------------------------------------------------------------REAL PROPERTY TAXES 749475.00 737887.07 11587.93 -11587.93 98.45

SALE OF EQUIPMENT 0.00 38.83 0.00 38.83 o.oo FINES 18000.00 15668.23 2331.77 -2331.77 87 .o 5

-~~TEREST ON INVESTMENTS 18000.00 15422.77 2577.23 -2577.23 85 • 6 ts

SALE OF BOOKS 0.00 297.70 o.oo 297.7 0 0.00

GIFTS AND DONATIONS,MISC. 2000.00 3049.80 0.00 1049.80 152.49

INSURANCE RECOVERY 0.00 754.00 0.00 754.00 0.00

PHOTOCOPIER 14000.00 12044.89 1955.11 -1955.11 86 .03

STATE AID 14000.00 22641.18 0.00 8641.18 161.7 2

GRANTS 0.00 2487.00 o.oo 2487.00 0.00

---------------------------------------------------------------------------------SUB-TOTAL 815475.00 810291.47 18452.04 -5183.53

BALANCE ON HAND 130000.00 180850.89

---------------------------------------------------------------------------------TOTAL 945475.00 991142.36 18452.04 -5183.53



OPERATING CASH SUMMARY

3/31/84

BALANCE:

CHECKING ACCOUNT:

SAVINGS ACCOUNT:

C D INVESTMENTS:

TOTAL

BPL TRUST & AGY:

24.3 5

101923.90

250000.00

351948.25

50.69

PAGE 3

KEY ADVANTAGE ACCOUNT

BETHLEHEM PUBLIC LIBRARY INVESTMENTS 1983-84

DATE BANK DUE DATE

10/18/83 KEY BANK, N.A. 11/18/83

10/14/83 STATE BANK OF ALB. 4/13/84

AMOUNT INTEREST

400000.00 2979.44 PD.

250000.00 11880.56

KEY ADVANTAGE ACCOUNT

07/31/83 KEY BANK KEY ADVANTAGE ACCOUNT 934.31









PAGE 4

RATE %

8.6 5

9.40

WEEKLY

WEEKLY

WEEKLY

WEEKLY

WEEKLY

WEEKLY

WEEKLY

WEEKLY

WEEKLY

~ BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT # 10

ACCOUNTS PAYABLE AS OF 3/31/84

200 EQUIPMENT GRIMMERS ELECTRONIC SUPPLY 93.56 JOHN HUGHES * 30.00 SOFCO 628.00

751.56 411 ADULT BOOKS

ALEMBIC PRESS 12.00 AMERICAN LIBRARY ASSOC. 19.00 BAKER & TAYLOR 1119.24 DR. JOHN BEAR 21.00 BOB ADAMS INC. 11.7 0 BONNEVILLE PUBLICATIONS 12.95 CENSUS MICROFILM * 56 .oo CONTEMPORARY ARTS EDUC. 28.15 DOUBLEDAY 180.63 FACTS ON FILE 44.08 G & G LEGAL PUBLICATIONS 14.95 GENEALOGICAL PUB. CO. 415 . 16 INSIGHT PUBLICATIONS 15 .so INST. FOR ECONOMETRIC RES. 22.50 INTERNATIONAL HEALTH PUB. 19.95 L' IMAGE ODI ER 22.50 DEBBIE MAYER 11.16 MCNAUGHTON BOOK SERVICE 3 40.50 NATIONAL LIBRARY RESOURCES 174.93 POPULAR SCIENCE BOOK CLUB 27.3 0 PRESTO BOOKS 10.81 REGENT BOOK CO. 43.32 ROSE.WAY BOOKS 4 . 68 STRAVON PUBLISHERS 15.42 CHUCK THEODORE * 1620.00

4263.43 412 CHILDRENS BOOKS

BAKER & TAYLOR 105.88 BOUND TO STAY BOUND 296.3 5 EDUCATIONAL DEV. CORP. 10.03 GALE RESEARCH CO. 55.12 INSTITUTE FOR RESEARCH 26.96 LINCOLN HILL BOOKS 161.51

655.85

413 REFERENCE BOOKS AMERICAN LIBRARY ASSOC. 24.97 BAKER & TAYLOR 19.11 BOB ADAMS INC. 61.70 COLLECTOR BOOKS 18.54 CONCORD REFERENCE BOOKS 28.84 GALE RESEARCH CO. 156.85 LINCOLN HILL BOOKS 3.89 MARSHALL CAVENDISH CORP. 16.00 R. L. POLK & CO. 99.18 CHARLES SCRIBNERS SONS 51.00 THOMAS PUBLISHING CO. 160.00 URBAN INFOR. INTERPRETERS 21.95 VALUE LINE INC. 365.00 H.W. WILSON CO. 75.00

1102.03 414 STANDING ORDERS-REFERENCE

BAKER & TAYLOR 100.00 100.00

415 PERIODICALS-MICROFILM NYS DEPT OF PUB'S BUREAU * 40.00 UNIV. MICROFILMS INT'L 73.23

113.23 417 AV MATERIALS-FILMS

BARNES & NOBLE 60.43 FRIENDS OF THE EARTH 49.00

109.43 418 AV MATERIALS-RECORDINGS

BARNES & NOBLE 34.48 A GENTLE WIND 30.7 5 BARRY LOUIS POLISAR 27.94 NATIONAL RECORD PLAN 71.53

164.70 421 SUPPLIES-PHOTOCOPIER

XEROX CORP. 529.58 529.58

422 SUPPLIES-OFFICE & LIBRARY BUS. ENVIRONMENTS BY RAS 47.48 JOHNSON STATIONERS 4. 7 5 MICO 18.16 MOORE BUSINESS FORMS 303.40 NATIONAL LEGAL SUPPLY 150.10 SOFCO 473.65

997.54 423 SUPPLIES-CUSTODIAL

CURTIS LUMBER 1.22 ROYAL CHEMICALS 232.80 SOFCO 269.7 4

503.76 432 VAN MAINTENANCE

ARMORY GARAGE 427.72 MOBIL OIL CORP. 56.47

484.19

433 POSTAGE DELMAR POSTMASTER * 39.00 DELMAR POSTMASTER * 300.0 0

339.00 441 ELECTRICITY

NIAGARA MOHAWK * 4685.80 4685.80

442 TELEPHONE MCI TELECOMMUNICATIONS 71.35 NEW YORK TEL. CO. 558.94

630.29 454 TRAVEL & CONFERENCE

CAROL ANNE DESCH * 30.00 VICTORIA DWORKIN * 30.00 MELANIE HARWELL * 30.00 JOHN S. HODGES * 31.50 MICHAEL LABADIA * 28.77 BARBARA MLADINOV * 250.00

400.27 456 SPECIAL PROGRAMS

ADRIANNE ROCKWOOD 320.00 TWO HEADED COW PUPPET * 200.00

520.00 461 MISCELLANEOUS

ALTAMONT ENTERPRISE 13.12 G & A BEVERAGES 45.25 GREAT BEAR SPRING co. 100 . 35

158.72 462 BUILDING REPAIRS

RICHARD BAESTLEIN co. 435.00 D.A. BENNETT INC. 367.28 CURTIS LUMBER 280.97 HILCHIES HARDWARE 44.86 JOHNSON CONTROLS 31.15 JOSEPH MANGIONE 208.50 MOORE FIRE EXTINGUISHER 16.50 RADIO SHACK 34.3 5

1418.61 463 EQUIPMENT REPAIRS

HILCHIES HARDWARE 47.55 47.55

465 CONTRACTUAL SERVICES COYNE INDUSTRIAL LAUNDRIES 92.26 IRWIN ELEVATOR 55.6 0 PITNEY BOWES 51.00 ADRIANNE ROCKWOOD 168.00 SIMPLEX TIME RECORDER CO. 325.00 B.P. WOOD REFUSE SERVICE 38.00

729.86 482 COMPUTER SERVICES

SO. COLONIE CENTRAL SCHOOL 238.51 238.51

200 EQUIP~ENT-AUTOMATED CIRCULATION COLONIE co·MPUTECH CORP. 350.00 RADIO SHACK 408'. 88

758.88 435 IN HOUSE AUTOMATION PROJECT

AUDIO VISUAL SALES/SER. 400.00 CROSSMAN COMPUTERS 40.00 LELA COMPUTERS 66.00

506.00 442 TELEPHONE-AUTO. CIRC.

NEW YORK TEL. CO. 41.58 41.58

800 SOCIAL SECURITY BETHLEHEM CEN SCH DIST * 1495.30

1495.30 800 HEALTH INSURANCE/MEDICARE

BPL TRUST & AGENCY * 2027.62 MARY BENSON 43.80 JANET BERRY 43.80 PEARL CARMAN 43.80 PAUL GOODFELLOW 43.80 PAUL GOODFELLOW * 127.6 0 BARBARA RAU 43.80 ANGIE SMITH 43.80

2418.02 ------

TOTAL 24163.69

* HAND DRAWN CHECK



EXPENSES AS OF 3/31/84

CODE # BUDGET LINE CURRENT RE-AP PRO- TOTAL

APPROP. PRIATION APPROP.

PAGE 9

CURRENT

EXPEND. UNEXP. OUTSTAND. EXP.AS OF

TO DATE BALANCE PUR.ORDS. 3/31/84

---------------------------------------------------------------------------------------------------------------150 SALARIES - LIBRARIANS 127052.00 127052.00 87438.52 39613.48 o.oo ***

160 SALARIES - CLERICAL 214991.00 214991.00 163296.63 51694.37 0.00 ***

170 SALARIES - CUSTODIAL 29387.00 29387.00 19820.77 9566.23 0.00 ***

200 EQUIPMENT 10420.00 391.03 10811.03 5747.61 4589.86 473.5t> 7!>1.5t>

411 ADULT BOOKS 55000.00 31086.32 86086.32 44932.33 6027.78 35717.51 4263.43

412 CHILDRENS BOOKS 18500.00 8127.20 26627.20 11345.71 4004.38 11221.11 655.85

413 REFERENCE BOOKS 13000.00 3259.20 16259.20 11701.00 317.16 6835.44 1102.03

414 STANDING ORDERS-REFERENCE 5000.00 1426.57 6426.57 4733.09 0.00 1693.48 100.00

415 PERIODICALS & MICROFILM 15500.00 271.80 15771.80 12307.04 732.03 232.73 113.23

416 SU DOCS 500.00 500.00 500.00 400.00 o.oo 0.00

417 AV MATERIALS - FILMS 5000.00 1799.70 6799.70 2554.65 -52.10 4297.15 109.4J

418 AV MATERIALS - RECORDINGS 6500.00 2159.33 8659.33 4813.34 463.4b 3382.53 164.70

419 BOOKBINDING 1200.00 1200.00 707.64 279.89 212.4/ 0.00

420 SHEET MUSIC 800.00 800.00 346.91 422.23 30.Hb 0.00

421 SUPPLIES-PHOTOCOPIER 6520.00 50.40 6570.40 3306.93 2090.47 1173.00 529.58

422 SUPPLIES-OFFICE & LIBRARY 13000.00 647.70 13647.70 8783.97 3140.30 1723.4J 997.54

423 SUPPLIES-CUSTODIAL 4500.00 55.67 4555.67 3698.48 -206.76 1063.95 503.76

432 VAN MAINTENANCE 2200.00 2200.00 907.26 482.28 810.4t> 484.19

433 POSTAGE 4500.00 720.00 5220.00 3098.53 2121.47 o.ou 339.00

434 NEWSLETTER 4000.00 1166.65 5166.65 1695.00 2695.00 776.65 o.ou 441 ELECTRICITY (HEAT, LIGHT) 42500.00 2400.00 44900.00 34843.90 -4t>85.80 14741.90 4685.80

'




CODE # BUDGET LINE CURRENT

APPROP.

RE-APPRO- TOTAL

PRIATION APPROP.

PAGt: 10

CURRENT



---------------------------------------------------------------------------------------------------------------442 TELEPHONE 6500.00 6500.00 5574.55 .97 924.48 630.29

443 WATER 250.00 250.00 93.88 0.00 156.12 o.oo

449 PROF. SERVICES - ATTORNEY 2000.00 2000.00 1102.00 898.00 0.00 0.00

452 INSURANCE-FIRE & LIABILITY 8100.00 8100.00 1696.00 6404.00 o.oo 0.00

453 TAXES - SEWER & WATER 3200.00 3200.00 3052.80 147.20 0.00 o.oo

454 TRAVEL & CONFERENCE 7000.00 7000.00 5110.10 1889.90 0.00 400.27

455 MEMBERSHIPS 350.00 350.00 200.00 150.00 0.00 o.oo

456 SPECIAL PROGRAMS 3500.00 180.00 3680.00 -67.50 3347.50 400.00 520.00

461 MISCELLANEOUS 5000.00 361.34 5361.34 1100.68 3858.54 402.12 158.72

462 BUILDING REPAIRS 7000.00 214.52 7214.52 4744.52 549.79 1920.21 1418.61

463 EQUIPMENT REPAIRS 1250.00 1250.00 48.00 1154.45 47.55 47.55

464 AV REPAIRS 1500.00 95.00 1595.00 327.09 1187.91 80.00 0.00

465 CONTRACTUAL SERVICES 12900.00 853.23 13753.23 10494.83 828.65 2429.75 729.8b

466 CONTINGENCY 2000.00 2000.00 0.00 97 0. 30 o.ou 0.00

481 AUDITING 750.00 750.00 750.00 0.00 o.oo 0.00

482 COMPUTER SERVICES 3250.00 3250.00 2070.00 490.00 690.00 238.51

200 EQUIPMENT-AUTOMATED CIRC. 7200.00 2707.60 9907.60 2993.82 6276.04 637.74 758.88

430 FEES/SUPPLIES-AUTO. CIRC. 12000.00 16235.00 28235.00 20304.17 4695.83 3235.00 o.oo 435 IN-HOUSE AUTOMATION PROJECT 8000.00 8685.84 16685.84 3188.99 12926.15 570.70 506.00

442 TELEPHONE-AUTOMATED CIRC. 800.00 284.42 1084.42 348.68 266.32 46 9. 42 41.58

800 STATE RETIREMENT 25400.00 25400.00 0.00 25400.00 0.00 o.ou

-......

-




CODE # BUDGET LINE CURRENT

APPROP.

RE-APPRO- TOTAL

PRIATION APPROP.

PAG~:; 11

CURRENT



---------------------------------------------------------------------------------------------------------------800 SOCIAL SECURITY 21500.00 1000.00 22500.00 13407.79 9092.21 0.00 1495.30

800 WORKMEN'S COMPENSATION 2500.00 2500.00 970.11 1529.89 0.00 0.00

800 UNEMPLOYMENT INSURANCE 3000.00 3000.00 0.00 3000.00 0.00 o.oo 800 HEALTH INSURANCE & MEDICARE 24800.00 24800.00 18744.67 6055.33 o.oo 2418.02

600 PRINCIPAL - SERIAL BONDS 75000.00 75000.00 75000.00 0.00 o.oo 0.00

700 INTEREST - SERIAL BONDS 34400.00 34400.00 32400.00 2000.00 o.ou 0.00

700 T.A.N. INTEREST 100.00 100.00 o.oo 100.00 0.00 0.00

600 SPEC. ITEMS - INSTALL. PUR.

PHOTOCOPIER-PRINCIPAL 1680.00 1680.00 1532.52 0.00 147.48 0.00

700 SPEC. ITEMS - INSTALL. PUR.

PHOTOCOPIER-INTEREST 300.00 300.00 164.88 0.00 135.12 0.00

TOTAL 861300.00 84178.52 945478.52 631931.89 216914.71 96631.92 24163.69

PLANNED BALANCE ON HAND 84175.00

TOTAL BUDGET 945475.00

...



AS OF 3/31/84

TOTAL OF SALARIES ***

HAND DRAWN CHECKS

TRUST & AGENCY CHECKS

ACCOUNTS PAYABLE

TOTAL

ACCOUNTS PAYABLE (GREEN) WARRANT

HAND DRAWN & SALARIES (BLUE) WARRANT

TRUST & AGENCY (GOLD) WARRANT

TOTAL

30649.58

11021.59

2403.24

13234.74

57309.15

13234.74

41671.17

2403.24

57309.15

PAGE 12

-

BETHLEili:.M PU BLIC LI BRARY BPL GENERAL FUND 11713 DO 004 2

For the month beginning March 1 - - - ---- 1g84 and ending March 31

Balance on hand at the beginning of the month $ 18,079.91

KL CEIPTS DURI~G MO~TH

Page 13

19 84.

(List amounts with breakdown of source including full amount of all short term loans.)

Investment Principal Fines Copier Book Sale Grant Miscellaneous

$60,319 . 63 1, 722.39 1,471.40

24.90 380 . 00

78.25

113092 - Credit to Account $63,996.57

232 . 99

Total r eceipts $ 64.229.56 --------------------Total receipts incl. bal . $ 82,309 . 47 ----

DISBURSDrE~T DURP~G NO~TH

By Check 113888 113964 From Check Ho. To Check ~o. $ 40,613.95

1112360 From To Che ck ~o. $ 41 '671 . 17

By Debit Cha r ge $ - - ---- - -

Total amt. of disbu rse~ents$~~285.12

Bal ance on Hand at end of $___ 24.35 r-10nth

RECO:~CIL IATIO~ WITH BA..~K STAT2-fENT (Lis t all outs t anding checks on the r ever s e side of this report . )

To tal amt . of Cash Bal . on deposit as sho;..11 by b ank s tatewent $ 22,908 . 31

Am t. of O'Jts t anding checks $ 22,883 . 96

Total amt . unencu~bered

Bal . on depos i t $ ____ 2~~~-

TOTAL IN ru:m AVAI LABLE ON DEPOSIT I :~VESDII~IT SAVINGS ACCOUNT I~lVESH!E~T S C. D.

Interest credit this month TOTAL

Received by Board of Trus tees and en t e r ed as a p a ~t) of the mi nutes of the Board ~ t g . he ld

Cp~ ;(, '19c£Y --'-/' Lc~~<-<· z.~£ ,t{~~ Secre t a ry '--

$ 24 . 35

$] oo, 943:. o.=-s::_ $ _2~.illl.OC&..J. 0....,.0...__

981.54 $ __25.1.., 194. 94

This is to ce rtify tha t the above s t a t ement is in ag r eement wi th my ba nk s t a t enent

- ---------------- ---- -Treasur er

BPL PAYROLL ACCOUNT /1713 00 168 2 Page 14

For the nonth beginning _ Mar.c.b_.l _______ , 1984 .>nd c:HHng M_arGJL:U _________ , l 9!:J~.

Ba l ance on h and a t the beginning o f the nonth $ -0-

-CEIPTS DURI~G MO~HH (List amoun t s ~ith bre akd~~n o f sou r c e inc l uding ful l anoun t of al l short t erm l oans. )

NET PAY NET PAY

3/ 1/84 3/ 15/ 84

$11,350.77 11' 894 .. 33

To ta l receipt s

To ta l receipts incl. ba l. $~3,245~~ ---------

By C~ec:k /16613 To Ci . ·ck Xo. $ 23' 2_45 .lD __

To ChPck ;\o . $ __ _

By Debi t Charge $

Tota l ,,.,t. o f di s~u r s .: :--~n ts$ 2~,2~5.10 ___ _

Balance on H.; nd at en d of $ -0-nonth

RECO~KILIATIO>I '.JITH B~~K STAT2fr:NT (Li s t al l outst2nd ir.g c~ ecks on the reve~s e s ide of this r epor t.)

Tota l an t . of C2sh Ba l. o n ~~pos it a s sho~~ by bank s tate~en t $ 657.81

---·

Amt. of out s tanding checks $ 657.81

Tota l 2mt. \:nencu::J~r:: red

:Sa l. on cepcs it

TOTAL I~ Fl.J:i D AVA I LA.BLE ON DEPOS IT I:~V::ST:·fi~IT SAVI:~GS ACCOlJ.H I~VESI~~~TS C.D.

TOTAL

R~ceived by Board of Trustees and entered a s a par t o f the Qinutes o f t he Boa rd mtg. he ld

---~ ~L. 19 ~ . 7 -~ 7!-/

\(_(-£.'>::_~ __ !_, -KL~~--- --Secreta ry ~

$ - 0-

$ -------$ f ------

$ ---------

This is to cer t i fy tha t the 2~ove s tat e~en t is in agree~en t ~ith

oy b onk s tate~ent

Tr..-a su re r

BPL TRUST & AGENCY ACCOUNT 11713 20 021 6

For the n c.nth bC"~jinnin g _ J~ar:.cb_.l ______ , 19 84 ;;nd c>nd ing t:La_r_c_b_)J

Page 15

-- - -----' 1934 .

Balance on hand a t the beginning o f the month $ 50 .00

~ - ~EIPTS DURING MO~TH (Li s t a::1ounts '\..lith breakdO" . .Jn of source including full anount of a ll shor t t erm loans .)

3/20/84 3/30/84

$2403 . 24 - • 69 (Interest)

Total receipts $ 2, 403. 93

To~al rece1' pts incl ba l $ __ 2_, 45_3._93 _________ _ '- . . - - -----

DIS3URS J:.""}L£~T DURP~G ?'lO~HH

By C~eck From Ch.=- ck :;o .

From C kck ::o . Io Cherk ~\o . $

By Debi t Charge $ _ 2_,_403 .Z4

Total ;-,nt. of di sburs..: :-::~nls$ _ ?,_ 403 ._~t:_ __

Ba l ance on Han d at en d of $ __ __ ~0:_69 ____ ____ _ no01th

;::co:~CTLLA:riO~ WITH B~~K STAT2·tr:NT (Li s t al l outstanding checks on the reverse side of this re?ort.)

To tal amt. of Cash Ea l. on Gc?Osi t a s sho·..:n by bank state::-.e01 t $ ___ 50 . 69 __ _

.!.wt. of OC~tst;;n ding c1H'cks

Tot;, 1 c.:n t. \:ncncu:~e:red

Ea l. on deposi t

TOTAL IN FLr:i D AVAILJ,BLE ON DEPOSIT r:~v::sr: l~~IT SAVI~~GS ACCOl..EH riVESTN:t:~TS C. D.

TOTAL

Received by Board of Trustees and entered a s a par t of the mi01utes of t he Board ~tg . held

~~ !(; ,19 ~· - Zz'l __.-:-:> --- ~ __ /___Le-L0~-·_;__,_7 ___ -~----

secreta ry

$ - 0-

$ ____ 5Q_._69

$ __________ _ $ $ ___ ----

$

This is to rerti fy tha t th e above s tate~cn t is in agree~en t ~ith

my bank state~en t

~afl··"··. ~- - --- -- --- - -Tr.: asure r

BPL Investment Account Key Advantage Page 16

11713 20 022 8 1984 ;:;nd ending _ !ia~c:_h_ 3} _______ _ , 19J4. For the nonth beginning March 1

----- -- -- __ _ , Ba l ance on h~nd a t the beginning of the QOnth $

-CEIPTS DURI~G }10::-ITH (Li s t amoun ts with bre~kdown o f source including ful l anoun t of a ll shor t t erm l oans .)

3/31/84 $980.85 Interest

Total receipts $_~_115 ______ -- -

Total receipts incl. bal . $ 1_~2 ._243 . _53 DIS::.P~SOU:::H DURI!~G :lO~HH

3y CV-ck

fr o m C11c:ck ~o .

By !Jt!b it C11o r ge

To C'herk

To Check

~~0. $ ---

;.;o . $ -----

$ 60,319.63 -- -- --

Tota l ~~t. of disburs~~~nts $ 60,319.63

"a1- 0 u- d t d of $ _101_:_923_. 90 _______ _ Jj ~c:nce n .. en a en _ _ nonth

Ri'.:CO:.;ciLIATIO:i 1..JITH BA:~K STAT~·\E:IT

(List al l outstand ing c~ecks on the reverse side of this re?ort .)

Total a~t. of Cash Ba l. on G~?osit as sho~n by bank state~en t $ 101,923.90

~mt. of outstand ing checks

TOTAL I~ rum

Tot a 1 2.mt. 1; nencusbc::red Sa 1. on de:::-es i t

AVAILABLE ON DEPOSI T r:~V .S SI:!E~IT SAVI~~GS .A.CCOl.J-:H I~VEST~!E~TS C.D.

TOTAL

R0ceived by Beard of Trus t ees an d en t ered as a par t o f the minutes of the Beard n tg. held

~ 1~. 19 i}f. ~~-~s:_Z4~--__

Secretary '

$ -0-

$ $ s"-------

$ _____ _

This is to cer tify that the 2bove s t a t enen t is in agreement ~ith my bank sta t ewent

Treasure r


MOTION, that The Board of Trustees a uthorize the transfer of funds involving

the specified accounts below:

TRANSFERRED FROM:

OFFICE SUPPLIES 422

SHEET MUSIC 420

ADULT BOOKS 411

TRANSFERRED TO: AMOUNT

CUSTODIAL SUPPLIES $1000.00 423

A.V. FILMS $422.23 417

REFERENCF $38 . 40 413

ACTION OF THE BOARD: _ ___,{..___' ..;.' -~_c__.,.__ _____ _

MOTION PRESE1~TED BY : ___ t:..._;tb~_"V\......-___;;, __ ~-~-'1-4-~--o-y-----,..- / .2. c..·(' I JPe-: '/)

MOTION SECONDED BY : ___ _.:.... _____ L)./ __ J __ 7

l-'<--SL-------i/

451 DELAWARE AVENUE • DELMAR. NEW YORK 12054 • (5 18) 439-9314


MEMORANDUM

TO: JOHN S. HODGES, DIRECTOR

FROM: SUSAN M. BRITTON, BOOKKEEPER

DATE: APRIL 16, 1984

RE: MARCH, 1984 EMPLOYEE CHANGES

NEW EMPLOYEE

DEGROFF, TIMOTHY - PART - TIME PAGE- $2.55/ HR. - EFFECTIVE 3/ 20/ 84

451 DELAWARE AVENUE • DELMAR. NEW YORK 12054 • (5 18) 439-9314

1984-85 LIBRARY BUDGET MESSAGE

The Bethlehem Public Library Board of Trustees recommends the adoption of the library's proposed 1984-85 budget to the residents of the Bethlehem Central School District. We have tried to keep the increases to a minimum although this year we are faced with several major purchases and building repairs. We feel that the many supporters of the library will understand the need for these items and will continue to support the library's budget.

A recent study by our accounting firm reveals the need to change our budgeting system to conform with current standard practice. We are faced with a change in budgeting our expenses in the period July through September of 1985. Our fiscal year runs from July 1 through June 30, but because we do not receive our funds until late in September, we must plan on having enough money to operate during July through September of each year. For this reason, we must change our budget and levy taxes for the first three months of each fiscal year beginning in 1985. An alternative to adopting this form of budget would be to borrow money in the anticipation of taxes, but, in the long run, we feel this would be much more expensive for the taxpayers.

Wherever possible we have held the budget to current levels, but the need for a new library service vehicle, repairs to the heating/air conditioning system, the need for new shelving, and the necessity of allowing for funds needed for general operation during the summer of 1985 are all contributing factors to the overall increase in the 1984-1985 proposed budget. Additionally, we are faced with the need for more staff, warranted by this past year's record circulation of over 328,000 books and records. That's up from 306,000 the previous year and from the way things look at this point, this year's circulation will be even larger. OVer the past year the services of the library were expanded to include microcomputers for public use and a full-cablecast capability television studio. These services were developed for the public to have increased opportunities to use and enjoy the library.

Prudent management of operating funds yielding high returns on our investments, and a significant State Aid grant based on the high-level community use of the library, are both providing revenues that supplement direct tax support. However, the support of the community through taxes keeps the library services at the high level needed and demanded by this community. This 1984-85 budget calls for an anticipated increase in the tax rate of $1.26 per thousand in Bethlehem and $2.42 per thousand in New Scotland.

The Board of Trustees of the Bethlehem Public Library unanimously supports this budget and believes it to be a sound fiscal plan and an investment which will enable the Library to continue to provide quality service. The Board encourages the residents of the District to use and enjoy the many Library services available to them.

Mrs. Ethel Birchenough, President Mrs. Joyce Strand Dr. Thomas Shen Dr. Theodore Wenzl Mr. William Seymour

EXAMINATION OF LARGE BUDGET LINE INCREASES AND ONE TIME INCREASES

SALARIES: I realize that the salary increase constitutes an overall increase of $58,000 and, if all stands, comprises over 38% of the entire budget. What must be understood however is that the volume of service as well as the quality of service given by this library requires the large staff we have. It should be noted that in a recent look at circulation statistics for 1983, we found that statistically each man, woman and child in the library's service area took out 13.14 items from this library. Compare this with the average of 4.77 items per capita, the state average. Out of the chartered population that we serve of 25,000, 14,800 or almost 60% have library cards. If you figure that only cardholders borrowed materials from the library, the total number of items circulated to each person was an astonishing 22.73; this figure of course does not include our very young borrowers who get their library books on their parents cards. You should note also that if you divide the total circulation of 328,000 for 1983 (which incidentally is only slightly less than the total Albany Public Library main branch circulation) by the number of full-time staff equivalents (41), you will find that each staff member assisted in 8,000 circulations. I do not have any comparative statistics on this fi g ure hy I am sure t h at it is v e r y high. T~"'""" a.cc weluy, many intangibles that cannot be measured with accuracy; however, circulation statistics are generally a measurable entity resulting from service to the public. In general, we are doing something right to boast such powerful circulation statistics. I would like to add also in defense of the 1984-85 salary proposal that the recommended salaries and hourly rates are not out of line with other large area libraries, and if anything, are still to the low side of average.

EQUIPMENT: The equipment listed on the immediately following pages has been proposed for purchase in the upcoming year. It should be noted that this list has already been pared down once, and while not a bare-bones list, it does include what could be considered a normal yearly equipment list plus additional shelving for which the need has been adequately demonstrated to me, and which has been put on the "back-burner" for the past two years.

PROPOSED EQUIPMENT, BUDGET 1984-1985

A. Custodial

Lawn mower (4 horsepower) 250.00 1 Clock 20.00 1 Book Stack vacuum 260.00

2 1

Rakes Snow shovel

B. Administrative

1 1 1

Rolling computer table Color monitor for office cable Mailing label machine for newsletter

C. General Library

7 1 1 1 1

Cozy-legs under-desk heaters First Aid Kit Refreshment cart for Community Room Book Return Bin, fireproof for Clarksville Electric typewriter for public use

D. Technical Services

2 1 1 2 4

6 tier paperback racks Desk and chair Large size art print canvas bags Tiers of K-Mart utility shelving

E. Children's Services

1 1 1 2 1 1

Upright storage cabinet Flat files 5 drawer section Lakeshore utility cart Swivel desk chairs Markerboard Wall hang-up rack

F. Media Services

1 1 4 3 1 1 1

50"x50" folding screen Mr. Disc phonograph w/ accessories Revolving floor stand hang-up rack Cassette player/recorders w/head phones Record display racks Rollabout equipment stand Two tray book truck Sound recording system (to produce recordings for the visually impaired)

2

35.00 12.00

225.00 375.00

1,300.00

349.25 100.00 200.00

1,010.00 200.00

805.20 450.00 170.00

60.00

261.40 236.20

55.00 200.00

35.65 32.65

94.00 199.80 403.43 243.60

91. 3 3 8 0. 15 99-36

206.00

F. Computer Room needs

1 1 1 1 6

Disk tray for storing of original programs Flip-top file box for disks Plastic transparent T-square Word-processing ruler Assorted print thimbles for the NEC printer

G. Reference Services

1 2 1 1 1 1 1 2 2 1 2 1 2 2 2 1 1 4 1

Single pedestal desk Swivel chairs Microfilm/fiche Cabinet with lock Display calculator w/ print out Panasonic player/recorder Cassette player for Micro Center Stool Wall clocks Multiple outlet strips LieFlat power extension cord Easy File trays for disks Scotch taping system Copy holders Stacking file trays Waste baskets Hinged cover card file Stasher type-element case Print wheels for Comrex printer Print wheel holder

23.95 31. 0 0 1 5. 0 0 5.75

90.00

184.85 200.00

1,417.00 87.30 69.50 60.00 27.50 57.50 57.90 17.95 49.90 38.95 23.96

7.98 50.00 1 4. 1 5 5.95

99.80 8.00

TOTAL LIBRARY EQUIPMENT ............................. 10,658.91

(As this item must be bid, the amount is based on the estimates we have received): NEW SHELVING . •••.••••••••.••••..••......•..••••.•..• 6,791.09

TOTAL EQUIPMENT REQUEST ............•................ 17,450.00

We can reasonably expect a 6,000 to 7,000 reduction in this budget line next year as the purchase of shelving is a permanent, one-time expense.

3

MAINTENANCE: Two catagories under this heading show large increases; one, listed as Building Repairs, should be this large only for this year as $10,700 of the 17,700 budgeted is ear-marked for repairs to the heating/cooling system and/or the energy-saving insulation of the building ($7,000), and the purchase and installation of three casablanca fans in the library "tower" ($3,500). Our usual annual budget for building repairs is around $7,000. The second increase can be seen in the Contractual Services line and will unfortunately become a permanent part of the budget. In addition to the vendors and services listed below, $3,524 has been budgeted to hire an outside cleaning service to vacuum, clean the restrooms and mop the hallways after library hours. In all fairness to Mike and the Saxe brothers, it should be noted that they now do so many things over and above routine cleaning that they do not have the time to do all that is assigned to them. It is my feeling that should an outside cleaning service be hired that our own staff would be freer to undertake the many, many projects that await them (examples, caulking the building, building of art bins, building of large wooden book trucks, etc.) It would also cut down on the number of complaints received from patrons about the noise of a vacuum cleaner during hours of operation.

Contractual Services, vendors and costs

BPW Refuse Centurion Business D.T. Dare A.B. Dick Irwin Elevator Moore Fire Extinquisher Ossman Instruments G.E. Apparatus Coyne Laundries Simplex Time Co. Three M Pitney Bowes Johnson Controls Career Counselor Cleaning Service

trash collection electric typewriters snow plowing mimeograph machine elevator inspection

auto. eire. equipment

" " " mud rugs fire alarm microfilm readers mailing machine heat/air conditioning

501.00 748.00

2,850.00 171.00 698.00 162.00 504.00 600.00 564.00 340.00 650.00 600.00

5,588.00 2,000.00 3,524.00

TOTAL CONTRACTUAL SERVICES ..........•..........•..... 19,500.00

VAN: The next line to show a large increase is van maintenance. Our present vehicle is now 7 years old; while the mileage could still be considered low for its age, the van is very high in expensive repairs, currently has an oil consumption problem

4

and recently had the steering system go while being driven by one our employees. Fortunately no one was hurt and no property damage occured. We have known for at least two years now that the vehicle should be replaced. In light of its increasingly poor track record, as well as the availability of a reliable, economical, American-made commercial vehicle, the time has come to purchase a new library vehicle. After consulting several area firms, I have determined that in addition to a trade-in of our current vehicle, we will need $10,000, proposed for the up-coming year with the hope that will last at least another 7 years.

PLANNED BALANCE: Our anticipated cash on-hand for July 1, ~ will be $180,000. This figure is determined by the fact that we budgeted for~, a "planned balance" of $84,175. Our total budget for~ was $945,475 including the "planned balance" of $84,175. Our estimated cash on-hand for July 1, ~was $130,000. On July 1, ~ , we actually had, in addition to the estimated $130,000, an additional $50,850 giving us an actual total on-hand of $180,850. This immediately gave us surplus cash of $50,850 provided we took in all anticipated revenues and did not overspend our budget of $945,475. Thus, provided we met these two conditions, the free cash now available was $84,175 plus $50,850 or $135,025.

We anticipate under-spending our budget for 1983-1984 by approximately $35,000, and we estimate that we will have revenues of about $10,000 in excess of our budgeted, anticipated revenues, giving us an estimated actual balance on hand on July 1, ~ of around $180,000.

In July, August and September of ~ , however, we must meet six payrolls of $20,000 each for a total of $120,000, we must make a debt service interest payment of $14,175, and we must pay three bill schedules (accounts payable) of about $20,000 each for a total of $60,000. From these anticipated incurred expenses, we will have expenditures for July, August and September~ of $194,175, making us short by $14,175 ($194,175 for expenses minus $180,000 the actual cash to get us to the end of September). The additional funds needed will be picked up through our revenue during the months of July, August and September in the form of our State Aid to Libraries grant of around $11,000 and our collection of fines and photocopier monies in the amount of around $9,600, giving us a total of $200,600 on the

5

~ revenue side and $194,175 on the expenditure side.

That takes care of this year as the tax money comes flooding in the last of September. Now what about next year?

By stating our actual cash on-hand July 1, ~as a revenue, we have applied that entire figure against the taxes to ~ raised on the revenue side of our budget for 1984-1985 • As a result, we must also demonstrate our true cash needs for July, August and September of ~ as the budget line "Planned Balance" in our 1984-1985 budget. If we do not plan for these months in the summer of ~ in the upcoming budget, we will find ourselves with exactly $-0- on-hand July 1, ~ because, if you recall, we showed our true cash on-hand July 1, ~ as $180,000 as a revenue, thus reducing the actual amount of property taxes needed for operation in 1984-1985 by $180,000.

Ideally, since our actual cash needs increase annually by about 7% (it should be noted that this figure holds true through our recent budgeting process history even though the true cash assets and needs have not been accurately demonstrated in the budget adopted both by the Board and the voters), it would seem best to demonstrate our cash needs in a true representation by illustrating that the cash on-hand beginning one budget year must be replaced for the beginning of the next fiscal year. An example of how we could do this is shown in OPTION II of the revised budget proposal recently delivered to you for examination. In any event, we must face the fact that we must have this money for summer operation, and the time has come that it be properly included in the budget.

6

BUDGET - Page 1

L7410.

.41101

.41102

.41103 • 41104 .41105 .41106 .41107

.412

.413

.414 • 415 .416

.417

.418 • 420

.419

LIBRARY MATERIALS

ADULT BOOKS CAREER RESOURCE CENTER STANDING ORDERS - CIRC • LOCAL HISTORY ART WORK VERTICAL FILE BOOK DISCUSSION GROUP

SUB-TOTAL

CHILDREN'S BOOKS

REFERENCE BOOKS STANDING ORDERS PERIODICALS & MICROFILM SUDOCS

FILM & FILMSTRIPS RECORDINGS SHEET MJSIC

BOOKBINDING

DATA BASE SERVICES

REPLACEMENT FUND

SUB-TOTAL

SUB-TOTAL

SUB TOTAL MATERIALS

ACTUAL 83-84

47400 1800 2500 1000 1000 500 300

54500

18500

13000 5000

15500 1000

34500

5000 6500

800

12300

1200

121000

OPTION I 84-85

49000 2500 2500 1000 1500 500 500

57500

19000

14000 5000

13500 1000

33500

6000 7500 1000

14500

1500

2500

1500

130000

OPTION II 84-85

48000 2000 2500 1000 1200 500 500

55700

19000

13500 5000

13500 1000

33000

5500 7000

900

13400

1500

2000

1000

125600

At the last Board meeting, you each received a preliminary budget proposal having a bottom line figure of $1,118,538. That budget which is the optimum choice for us is represented on this sheet by Option I. Several small errors have been corrected, but otherwise it is unchanged. Our current budget is represented by the Actual column. Option II represents an absolute, bare-bones alternative with a bottom line of $1,085,762. The primary reason for the increase in both of these Options is simply that we have never dealt realistically with the "Planned Balance" and this year we must. The reason that we must is because we have hedged on this item (for many years we did not even recognize it as part of the budget) until now our budget has grown so large and our expenses for July, August and September of the following year have grown to a point that we can no longer ignore the the amount of money needed. For example, we have anticipated expenses in July-September, 1984 of $194,175. That breaks down to six payrolls of $20,000 each, three bill schedules of around $20,000 each, and a debt service interest payment of $14,175. Next year this figure will be even larger. With budget Option I, I feel confident that we will get through July-September, 1985 . With budget Option II, we might squeak through next summer but I make no guarantees.

Option II is set-up in the format that will be printed and distributed to our patrons. It was suggested by our auditors that the "Planned Balance" be shown as a separate tax levy and that it not actually be listed as a budget line for the upcoming year, because it is, in fact, not for the upcoming year. One bright spot in this situation is that the total amount of the "Planned Balance" can be put into a fairly long-term CD.

BUDGET - Page 2

L7410.

• 150 .160 • 170

L9000.

L9060. 800 L9010.800 L9030.800 L9040.800 L9050.830

L7410.

.441

.442

.443

L7410.200

L7410.

• 462 • 463 • 464 .465

SALARIES

LIBRARIANS CLERICAL CUSTODIAL

127052 214991

29387

140609 260878

27621

140609 251472

27621

----------------------------------------------------------------------SUB TOTAL SALARIES 371430 429108 419702

EMPLOYEE BENEFITS

---------------------------HEALTH INSURANCE 24800 31000 31000 STATE RETIREMENT 25400 29300 29300 SOCIAL SECURITY 21500 23800 23800 WORKMEN'S COMPENSATION 2500 1500 1500 UNEMPLOYMENT INSURANCE 3000 1000 1000

----------------------------------------------------------------------77200 86600 86600

UTILITIES

---------------------------ELECTRICITY 42500 46000 46000 TELEPHONE 6500 7500 7500 WATER 250 250 250

----------------------------------------------------------------------SUB TOTAL UTILITIES 49250 53750 53750

EQUIPMENT 10420 17450 15000

MAINTENANCE

---------------------------BUILDING REPAIRS 7000 17700 15000 EQUIPMENT REPAIRS 1250 1250 1250 AV REPAIRS 1500 1500 1500 CONTRACTUAL SERVICES 12900 19500 16500

----------------------------------------------------------------------SUB TOTAL MAINTENANCE 22650 39950 34250

Also listed below, at the very end are the approximated increases in the Tax Rate for Option I and Option II. This entire worksheet is set up on a spreadsheet microcomputer program in order that changes and the resulting effect on the tax rate may be calculated and displayed instantaneously. I plan to have this feature available at the April 10th Budget Meeting in order that the Board may make changes as they wish and see immediately the results on the tax rate.

Again, to repeat, Option II has all of the fat removed, and is reduced in a number of other areas over which we have some control. Briefly, LIBRARY MATERIALS in II is reduced by $4,400, giving a net increase of $4,600 over this year. This figure in my mind is difficult to justifY as there

was no increase in this line last year and as we posted a record circulation over the past year.

Salaries in Option II are reduced by $9,400 done primarily by the reduction of proposed full-time jobs to proposed half-time jobs. EMPLOYEE BENEFITS are not reduced as we underbudget in this area year after year, and it is important in a no-frills budget not to underbudget.

I cannot justify the reduction of the UTILITIES line for the same reason, although I do think that if the Energy Management System is ever going to show a return, it will be in the next year.

I have reduced the EQUIPMENT line by $2,700 • We will still have the funds to purchase shelving but will live without some other expensive item. MAINTENANCE has been reduced by $5,700, by reducing Building Repairs by $2,700 (still leaving enough

BUDGET - Page 3

L7410.432

L7410.422 .423

• 433

• 434

.449

.452

• 453

.454

• 456

.455

L7410.481 .482

.461

.466

VAN OPERATION & MAINTENANCE 2200 1500 2500 NEW VAN 10000 ----------------------------------------------------------------------SUB TOT AI.. VAN 2200 11500 2500

LIBRARY SUPPLIES 13000 13800 13000 CUSTODIAL SUPPLIES 4500 5000 5000

----------------------------------------------------------------------SUB TOTAL LIBRARY SUPPLIES 17500 18800 18000

POSTAGE 4500 5000 5000

NEWSLETTER 4000 4500 4500

PROFESSIONAL SERVICES 2000 2000 2000

INSURANCE 8100 8910 8910

TAXES/WATER & SEWER 3200 3200 3200

TRAVEL AND CONFERENCE 7000 8000 7000

SPECIAL PROGRAMS 3500 3500 3500

MEMBERSHIPS 350 620 600

AUDITING 750 900 900 COMPUTER SERVICE 3250 3100 3100 ----------------------------------------------------------------------SUB TOTAL 4000 4000 4000

MISCELLANEOUS 5000 5000 5000

CONTINGENCY 2000 2000 2000

to purchase the Casa Blanca fans and seal the building), and by reducing Contractual Services by $3,000, the amount budgeted to hire an outside cleaning service for after-hours cleaning of the library.

In the VAN line, I reduced the Option II amount by $9,000, cutting out the purchase of a new vehicle for the library. I do not recommend this reduction, but it is an optional purchase. LIBRARY SUPPLIES are reduced minimally by $800. TRAVEL AND CONFR. is dropped back to this year's level saving $1,000, and MEMBERSHIPS is reduced by $80. All of these cuts add up to a savings of $32,806 and preclude the fact that we will be doing little more next year than we are doing this year while still being forced to raise taxes by some $80,000 because we must deal realistically for the first time with the "Planned Balance."

Please consider all of these things in perspective as we are forced to "bite the bullet" in one respect or another in the upcoming year. However, once the "Planned Balance" is established properly in the budget as a realistic figure, it will be much easier to prepare and to understand the budget in subsequent years. Simply stated, we have been operating with a much larger budget than we have been reporting for a number of years keeping taxes artificially low. We can no longer continue this practice unless the Board is prepared to borrow money in the anticipation of taxes.

BUDGET - Page 4

L7411. .200 • 430 • 442

.435

L9785.600 .700

L7410.421

L9750.700 L9710.600

.700

L7412.100

AUTOMATED CIRCULATION EQUIPMENT EXPENSES, FEES, ETC . TELEPHONE

SUB TOTAL AUTOMATED CIRC.

IN HOUSE AUTOMATION

PHOTOCOPIER PRINCIPAL PHOTOCOPIER INTEREST PHOTOCOPIER SUPPLIES

7200 12000

800

20000

8000

1680 300

6520

1000 13000

1200

15200

7500

1680 300

6520

1000 13000 1200

15200

7500

1680 300

6520 ----------------------------------------------------------------------SUB TOTAL PHOTOCOPIER 8500 8500 8500

TOTAL ALL EXPENSES 751800 865088 832312

TAX ANTICIPATION NOTE 100 100 100 DEBT SERVICE - PRINCIPAL 75000 75000 75000 DEBT SERVICE - INTEREST 34400 28350 28350 ----------------------------------------------------------------------SUB TOTAL DEBT SERVICE 109500 103450 103450

PLANNED BALANCE 84175 150000

TOTAL BUOOET 945475 1118538 935762

BUOOET - Page 5

BALANCE, JULY 1 STATE AID FINES PHOTOCOPIER MISCELLANEOUS INVESTMENTS

REVENUE TOTAL

TAXES TO BE RAISED

TOTAL BUOOET

OPTION I ESTIMATED TAX RATE

BETHLEHEM NEW SCOTLAND

OPTION II ESTIMATED TAX RATE


130000 14000 18000 14000 2000

18000

196000

749475

945475

% TO BE RAISED

.9353 • 0647

% TO BE RAISED

.9353 • 0647

180000 16000 18000 15000 2000

21000

252000

866538

1118538

$ TO BE RAISED

810473 56065

$ TO BE RAISED

775913 53674

REVENUE

84175 16000 18000 15000 2000

21000 100000

256175

679587 150000

829587

1085762

PLANNED BALANCE STATE AID FINES PHOTOCOPIER MISCELLANEOUS INVESTMENTS APPROPRIATED FUND BALANCE

TOTAL REVENUE

TAXES TO BE RAISED - 1984-1985 TAX LEVY FOR PLANNED BALANCE 85-86

TOTAL LEVY

TOTAL BUOOET

ASSESSED VALUE TAX RATE I THOU SAND (DECREASE ) INCREASE 1983-1984 1984-1985

10.04 16. 91

11.44 19.56

ASSESSED VALUE TAX RATE I THOUSAND 1983-1984 1984-1985

10.04 16.91

10.95 18.73

1.40 2.65

(DECREASE) INCREASE

.91 1.82

L7410. LIBRARY MATERIALS

.41101 ADULT BOOKS

.41102 CAREER RESOURCE CENTER

.41103 STANDING ORDERS - CIRC.

.41104 LOCAL HISTORY

.41105 ART WORK

.41106 VERTICAL FILE

.41107 BOOK DISCUSSION GROUP

SUB-TOTAL

.412 CHILDREN'S BOOKS

.413

.414

.415

.416

.417

.418

.420

.419

REFERENCE BOOKS STANDING ORDERS PERIODICALS & MICROFILM SUDOCS

FILM & FILMSTRIPS RECORDINGS SHEET MUSIC

BOOKBINDING

DATA BASE SERVICES

REPLACEMENT FUND

SUB-TOTAL

SUB-TOTAL

BUDGET 83-84

47400 1800 2500 1000 1000

500 300

54500

18500

13000 5000

15500 1000

34500

5000 6500

800

12300

1200

EXP. TO OPTION I OPTION II 3-31-84 84-85 84-85

49196

12002

12803 4833

12420 500

30556

2664 4978

347

7989

708

49000 2500 2500 1000 1500

500 500

57500

19000

14000 5000

13500 1000

33500

6000 7500 1000

14500

1500

2500

1500

48000 2000 2500 1000 1200

500 500

55700

19000

13500 5000

13500 1000

33000

5500 7000

900

13400

1500

2000

1000 -------------------------------------------------------------------SUB TOTAL MATERIALS 121000 100450 130000 125600

-

L7410.

.150

.160

.170

L9000.

L9060.800 L9010.800 L9030.800 L9040.800 L9050.800

L7410.

.441

.442

.443

L7410.200

L7410.

.462

.463 • 464 .465

SALARIES

LIBRARIANS CLERICAL CUSTODIAL

SUB TOTAL SALARIES

EMPLOYEE BENEFITS

HEALTH INSURANCE STATE RETIREMENT SOCIAL SECURITY WORKMEN'S COMPENSATION UNEMPLOYMENT INSURANCE

BUDGET 83-84

127052 214991

29387

371430

24800 25400 21500

2500 3000


301206

21163 0

14903 970

0

140609 260878

27621

429108

31000 29300 23800

1500 1000

140609 254698

27621

422928

31000 29300 23800 1500 1000

----------------------------------------------~*-------------------SUB TOTAL EMPLOYEE BENEFITS 77200 37036 86600 86600

UTILITIES

ELECTRICITY TELEPHONE WATER

SUB TOTAL UTILITIES

EQUIPMENT

MAINTENANCE

BUILDING REPAIRS EQUIPMENT REPAIRS AV REPAIRS CONTRACTUAL SERVICES

SUB TOTAL MAINTENANCE

42500 6500

250

49250

10420

7000 1250 1500

12900

22650

39530 6205

94

45829

6499

6163 96 95

11225

17579

46000 7500

250

53750

17450

17700 1250 1500

19500

39950

46000 7500

250

53750

15000

15000 1250 1500

16500

34250

L7410.432 VAN OPERATION & MAINTENANCE NEW VAN

L7410.422 .423

SUB TOTAL VAN

LIBRARY SUPPLIES CUSTODIAL SUPPLIES

BUDGET EXP. TO OPTION I OPTION II 83-84 3-31-84 84-85 84-85

2200

2200

13000 4500

1391

1391

9782 4202

1500 10000

11500

13800 5000

1500 3700

5200

11000 5000

-------------------------------------------------------------------

.433

.434

.449

.452

SUB TOTAL LIBRARY SUPPLIES

POSTAGE

NEWSLETTER

PROFESSIONAL SERVICES

INSURANCE

.453 TAXES/WATER & SEWER

.454 TRAVEL AND CONFERENCE

.456 SPECIAL PROGRAMS

.455 MEMBERSHIPS

L7410.481 AUDITING .482 COMPUTER SERVICE

SUB TOTAL

.461 MISCELLANEOUS

.466 CONTINGENCY

17500

4500

4000

2000

8100

3200

7000

3500

350

750 3250

4000

5000

2000

13984

3438

1695*

1102

1696

3053

5510

453-f:

200

750 2309

3059

1259-j(

0

18800

5000

4500

2000

8910

3200

8000

3500

620

900 3100

4000

5000

2000

16000

5000

4500

2000

8910

3200

7000

3500

600

900 3100

4000

4000

0

-

L7411. .200 .430 .442

.435

L9785 .600 .700

L7410.421

L9750.700 L9710.600

.700

L7412.100

AUTOMATED CIRCULATION EQUIPMENT EXPENSES, FEES, ETC. TELEPHONE

SUB TOTAL AUTOMATED CIRC.

IN HOUSE AUTOMATION

PHOTOCOPIER PRINCIPAL PHOTOCOPIER INTEREST PHOTOCOPIER SUPPLIES

SUB TOTAL PHOTOCOPIER

TOTAL ALL EXPENSES

TAX ANTICIPATION NOTE DEBT SERVICE - PRINCIPAL DEBT SERVICE - INTEREST

SUB TOTAL DEBT SERVICE

PLANNED BALANCE

TOTAL BUDGET

BUDGET 83-84

7200 12000

800

20000

8000

1680 300

6520

8500

751800

100 75000 34400

109500

84175

945475


3753 20304

390

24447

3695

1533 165

3837

5535

579115

0 75000 32400

107400

686515

1000 13000

1200

15200

7500

1680 300

6520

8500

865088

100 75000 28350

103450

150000

1118538

1000 11000

1200

13200

7500

1680 300

4020

6000

828738

100 75000 28350

103450

932188

-

....

BALANCE, JULY 1 STATE AID FINES PHOTOCOPIER MISCELLANEOUS INVESTMENTS

REVENUE TOTAL

TAXES TO BE RAISED

TOTAL BUDGET

OPTION I ESTIMATED TAX RATE


BUDGET 83-84

130000 14000 18000 14000

2000 18000

196000

74947 5

945475

% TO BE RAISED

.9353

.0647

REVENUE

OPTION I OPTION II 84-85 84-85

180000 16000 18000 15000

2000 21000

252000

866538

1118538

84175 16000 18000 15000

2000 21000

100000

256175

676013 180000

856013

1112188

PLANNED BALANCE STATE AID FINES PHOTOCOPIER MISCELLANEOUS INVESTMENTS APPROPRIATED FUND BALANCE

TOTAL REVENUE

TAXES TO BE RAISED - 1984-1985 TAX LEVY FOR PLANNED BALANCE 85-8b

TOTAL LEVY

TOTAL BUDGET

$ TO BE ASSESSED TAX RATE I THOUSAND (DECREASE) INCREASE RAISED 1983-4 1984-5

810473 56065

10.04 16.91

11.44 19.56

1.40 2.65

-----------------------------------------------------------------------------------------------------------

-----------------------------------------------------------------------------------------------------------OPTION II ESTIMATED TAX RATE


% TO BE RAISED

.9353

.0647

$ TO BE ASSESSED TAX RATE I THOUSAND RAISED 1983-4 1984-5

800629 55384

10.04 16.91

11.30 19.33

(DECREASE) INCKEASE

1.26 2.42

-----------------------------------------------------------------------------------------------------------

-

DIRECTOR'S REPORT

March 1984

Reference and Information Services

Reference questions asked: 2,103 as opposed to 2,115 last year. 482 people attended our adult programs.

Microcomputer use: 67 people for 219 hours. 32 people were validated in March bringing the total to 616 people validated to use the microcomputer.

Reserve Statistics: In March 1984, 287 requests were received and 308 were filled. For the same period last year, 275 were received and 277 were filled.

Interlibrary Loan: In March 1984, 141 requests were made and 132 were filled. For the same period last year, 119 requests were made and 119 were filled. 333 items were loaned to other institutions.

Outreach: 117 Read & Return books circulated. Reserves and ILL: As of March 1, statistics are being kept on

"document delivery." These figures will indicate the average amount of time to provide a patron with an item once a request is made.

Displays: In addition to the TAX FORM Display, the Reference Department arranged an exhibit to draw attention to the Output Survey to be conducted during National Library Week. The theme of the survey is "We're Blowing Our Own Horn" and the Library will be promoting many library services during that week.

PROGRAMS: Readings at the Library

Career/Life Planning For Women Creative Fiction Workshop

Micro Orientation

Preretirement Planning Apple Writer Workshop How to use computers to educate Kids

Daytime Book Discussion Evening Book Discussion

Date 3/4 3/11 3/18 3/25 3/5 3/5 3/12 3/26 3/6 3/21 3/7 3/7 3/8 3/15 3/13 3/20

Attendance 26 25 42 28 66 16 12 12 10 22 35 22 22 13 3

12

I

On the Contrary Literature Course Tax Free Investments

3/20 3/21 3/24 3/27

26 20 17 53

Career Alternatives for Teachers An Evening with Charles Dickens

Circulation Number of items entered: 69,956. entered: 15, 250. 14.

Technical Services

for March 1984: 32,012; for March last year: 30,686. added to the computer March 1984: 804; total number

Number of patrons added to the computer, 173; total number Items checked out to missing during the month of March:

Circulation and Collection Development: Record-breaking circulation statistics continuer Never before have 32,000 plus items circulated in one month. Circulation is already 6,271 items above last year.

Children's and YA Services

Reference: In March 1984, 408 requests for information were filled. 626 such requests were filled during the same period last year.

PROGRAMS: 821 children attended programs in March. 916 children attended programs during the same period last year. Programs presented this month included - Preschool Films, Afterschool Films, Toddler and Preschool Story Hours, a Paperfolding Workshop, St. Pat's Mobiles, Mad Hatter Tea Party, Bunny Hop (toddler) and Special Group Visits.

Comments: The Mad Hatter Tea Party was a great success and received some publicity from the "Spotlight." As a result, this program will become an annual event.

Outreach: 24 children attended outreach programs during March. Publications: The latest issue of Preschool Possibilities is now

available in the Children's Room.

Audio-Visual I ILL Services

Films Loaned: In March, 1984, 13 films were requested and 13 were received, while last year 6 films were requested and 19 were received.

AV Statistics: 285 AV questions were answered and 191 patrons were assisted with the equipment. 132 films, filmstrips, videocassettes and projectors circulated in March 1984 while only 76 of these items circulated in March of last year.

Public Access Channel: The studio is nearly completed. David Bredderman and Mike Engstrom, Media Pages, have been in the studio daily painting, building shelves, tables and consoles, and wiring equipment. They have also hung accoustical drapes and arranged an attractive interview area.

Work on the "Bethlehem Heritage" project and "Kids Kalaidescope" series continues with the enthusiastic support of our volunteers. The program on Early Childhood Education has been scripted and a taping date is

2

tentatively scheduled for the last week in April. We are still waiting for a new camera to replace the broken one

originally given to the studio by Adams-Russell Cable Services. In addition, we have submitted to Adams-Russell prices for two pieces of an editing system to use with the editor we now have. With these two pieces of equipment, the public access channel would have a complete editing system.

3

BETHLEH EM PUBLIC LIBRARY CEN~RAL SCHOOL DISTRICT 1\lO 6 TOWNS OF BE.THLLHEM A"-lD NE.WSCOTLAII,D ALBAI\Y CC l Nf

DEL~MR 1\J.Y.

March, 1984

WARRANT

Trust & Agency FUND-------

9 SCHEDULE NO._

-- - -- ---- r[ --I

----CODE NAME OF CLAIMANT DESCRIPTION DATE CHECK 1\JO AMOUNT

t --

NYS Health Insurance April Health Insurance 2/ 20/ 84 0555185* $2 ,403.24 Pending Account Coverage Premiums

I

*Bank Issued Check

I I I

I

I

I I

I

I

- ---- c--- ---To tl"-eTreasurer of the BETHLEHEM PUBLIC LIBRARY, DELMAR, NY.

I~ eby ccrt•fy t~at the above cl.wns ( _______ _ 1n number) m the total amou'lt of S --------·were duly audotl"d ~ o d l p d t

19 o f the Board of Toustecs held _________ --------

You are hereby authorozed and duect ed to pay to the cldunants cert ofoed above the amount each allowed and c'1arge each to ~~ 11rop tt--e

~~- c: ./.)MU{J T•t:a' £ obraoy B< a ~ ~ v~

approproatoon account as specof1ed opposote the amoun l of euch cl<um.

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL 01$1 R tcr NO 6 , fOWl~$ r;;: Ill THL!' r'!oM ANCJ N!':W :?COTL / >1\: £1, r,U'Arl" CO LINTV

DE LMAR, N.Y.

COO l::

March.J..l984

NA'vl E OF CLA IMANT

NYS Health Insurance Pending Account

CvPLICA H ' I AlUlA NT

Trust & Agency FUND--------------- -

DESCRIPTI ON

April Health Insurance Coverage Premiums

At a meeting of The Board

April 16, 1984 on the

and seconded by

0555185 was approved

9 SCHEDULE" i.JO ___ _

AMOUNf 1 DATE_- _ --- --=----==;===~

r:~ E"CK NO

2/20/84 0555185* $2,403.24

*Bank Issued Check

p ,yment.

I I I

I I I I i

~================================-==-·- .:.__::============~=:::--========================== T o t he T r.-<Jsun· r of •he BETHLEHEM PUBLIC LIBRARY, DE L MAR, N .Y.

i hereb "ert1fy th.,t the above cia ms ( ___ _ ___ _ in number) in ttw totul ano unt •f $ ___ _____ , we11: cluly .wd•tetJ ;,ml o •tJo ,ed p:110 d t ' '

0 01 he BoJi d of Trustees held - - - --------------

You are hereb y autho nzed a nd d~rected to pay to t he cla1m~n , cer tt u ·ci dbovl' the amo unt appropnat ,on arcou nt as specif1ed o pposite t he a mount of each cl:.11 m.

f eac h cia m 'l iiO. 'JP<i a mi dldrgP ead .o the p!OpM fund dnd the

/

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO.6, TOWNS OF BETHLEHEM AND NEW SCOTLAND, ALBANY COUNTY

DELMAR, N. Y.

DUPLICATE WARRANT

General 9 -PAGE 1 March, 1984 FUND SCHEDULE NO. _ _____ _ _ _

CODE NAI\4&0F CLA IMANT

Bethlehe. Public library Special Payroll Account

Paul Goodfellow

Niagara Mohawk

DESCR IPT ION

Semi-Monthly Payroll Net Pay for 3/l/84

Reimbursement of Medical Deductions

Electric Service for t/19-2/17

DA TE

3/1/84

3/5/84

3/5/84

Two-Headed Cow Puppet Theatre 4/15/84 Performance 3/5/84

3/6/84

3/9/84

3/9/84

Census Microfilm Rental

John Hughes

John S. Hodges

John Alden life Ins. Co.

Bethlehem Public library Special Payroll Account

Key Bank, N.A.

Bethlehem Central Sch. Diet. Trust & Agency Acct.

Delmar Postmaster

Opening of Deposit Account

Audio Patch Panels

Mileage Reimbursement

rebruary Annuity Withholding 3/13/84

Seal-Monthly Payroll Net Pay ~or 3/15~84

rederal Income Withholding

rICA Withholding Board & Employee Shares

Postcard Purchase

3/15/84

3/15/84

3/15/84

NSS Dept. of State Pub. BureaJ Anrual Subsc. Renewal

3/15/84

3/16/84

Bethlehem Public library Trust & Agency Acct.

NYS Emp. Retiren~ent System

NYS Income Tax Bureau

O...Ck Theodore

Barbara Mladinov

John Alden life Ins. Co.

April Health Ins. Coverage 3/19/84 Eaployee & Board Share

March Contributions 3/19/84

March State Tax Withholding 3/19/84

Oeven Pieces of ARt Work 3/20/84

Travel Allowance for N.Y.C. 3/22/84

Tax Sheltered Annuity Pa~nt 3/22/84

To the T reasu rer of t he BET H LEH EM PUBLIC LI BRARY, DELMAR, N.Y.

CHECK NO.

12337

12338

12339

12340

12341

12342

12343

12344

12345

12346

12347

12348

12349

12350

12351

12352

12353

12354

12355

AMOUNT

11,350.77

127.60

4,685.80

200.00

56.00

30.00

31.50

345.00

11,894.33

3,288.18

2,926.66

39.00

40.00

2,403.24

421.34

1,197.98

1,620.00

250.00

345.00

I hereby certify that the above claims( _ _ ____ in number) 1n the total amount of$ ___ ___ , were duly audi ted and ordered paid at a

19 o f the Board of Trustees held - --- --- -------

You are. h.ereby authonzed and d1rected to pay to the claimants certif1ed above the amount of each c la1m allowed and charge each to the proper fund and the appropnat1on account as spec1f 1ed opposite the amount of each cla1m. '

Date ___________ _____ _ •n evttNISS J-:1111""$ '""C:: SC.,.l"f,CTAOY -.v

CODE

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL D ISTRICT NO 6, TOWNS OF BeTHLEHEM AND NEW SCOTLAND, ALBANY CvuNTY

DELMAR, N.Y.

WARRANT

March, 1984 General 9 -PAGE 1 FUND

NAME O F CLAIMANT

Bethlehem Public Library Special Payroll Account

Paul Goodfellow

Niagara Mohawk

DESCRIPT ION

Semi-Monthly Payroll Net Pay for 3/1/84

Reimbursement of Medical Deductions

Electric Service for 1/19-2/17

Two-Headed Cow Puppet TheatrE 4/15/84 Performance

Census Microfilm Rental

John Hughes

John S. Hodges

John Alden Life Ins. Co.

Bethlehem Public Library Special Payroll Account

Key Bank, N.A.

Bethlehem Central Sch. Dist. Trust & Agency Acct.

Delmar Postmaster

NYS Dept. of State Pub . Bure<u

Bethlehem Public Library Trust & Agency Acct.

NYS Emp. Retirement System

NYS Income Tax Bureau

Chuck Theodore

Opening of Deposit Account

Audio Patch Panels

Mileage Reimbursement

February Annuity Withholding

Semi-Monthly Payroll Net Pay for 3/15/84

Federal Income Withholding

FICA Withholding Board & Employee Shares

Postcard Purchase

Annual Subsc. Renewal

April Health Ins. Coverage Employee & Board Share

March Contributions

March State Tax Withholding

Eleven Pieces of ARt Work

SCHEDULE NO __ _ _

DAT E

3/1/84

3/5/84

3/5/84

3/5/84

3/6/84

3/9/84

3/9/84

3/13/84

3/15/84

3/15/84

3/15/84

3/15/84

3/16/84

3/19/84

CHECK NO

12337

12338

12339

12340

12341

12342

12343

12344

12345

12346

12347

12348

12349

12350

12351

12352

12353

I

AMOUNT

11,350.77

127.60

4,685 .80

200.00

56.00

30.00

31.50

345.00

11,894.33

3,288.18

2,926.66

39.00

40.00

2,403.24

421.34

1,197.98

1,620.00

Barbara Mladinov

John Alden Life Ins. Co.

Travel Allowance for N.Y .C.

Tax Sheltered Annuity Paymen

3/19/84

3/19/84

3/20/84

3/22/84

3/22/84

123541 250.00

12355 345.00

To the Treasu rer of the BETH LE HEM PUBLIC LIBRA R Y, DELMAR, N.Y.

I hereby certify that the above cla1ms ( ____ ___ Jn number) 1n the totdl amount of$ _______ , were du ly aud1ted ar l ordered p 1d uta

of the Board of Trustees held _ _____________ _

You are hereby author ized and directed to pay to the cla1mants cert1f1ed above the amount of each cla1m allowed and charge earh to the p~--~· f.J l1C

appropriation account as spec1f1ed opposit e the amount o f each cia 1m.

BETHL!HEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO. 6 , TOWNS OF BETHLEHEM AND NEW SCOTLAND ALBAN Y COUNTY

DE LMAR, N.Y.

DUPUCA TE WARRANT

March, 1984 General 9 -PAGE J FUND __________________________ _ SCHEDULE NO __________________ __

CODE NAME OF CLA IMANT DESCRIPTION DATE CHECK NO AMOUNT

Carol Anne Desch /

Registration fee Reimb. J/22/84 12356 JO.OO

Victoria Dworkin Registration fee Reimb. J/22/84 12357 JO.OO

Melanie Harwell Registration fee Reimb. J/22/84 12358 JO.OO

Michael laBadia Mileage Reimbursement J/22/84 12359 28.n

Oel.Jaar Postmaster Postage Meter 3/26/84 12360 300.00

TOTAL $41,671.17

At a meeting o The Board of T:;;z;_s held 01 April 16 , 1984 on -~ (L/JI" ~~--f) ar the motion of d seconded by

'hA ~ '(/ { \._ v I

u ..... Jr}A .... check numbE rs 12337 through .....

/$~671.17 were 12360 totallin approved for payment.

T o the Treasurer of the BETHLEHEM PUBLIC LIBRARY, DE LMAR, N.Y.

I hereby certify that the above claims( ____________ _ 1n number) in the total amount of S -------------·were duly audited and ordered paid at a

9 of the Board of Trustees held ______________________________ __

You are hereby authorized and directed t o pay to the cla1mants certified above the amount o f each claim allowed and charge each t the proper fund and the appropriation account as specified opposite the amou nt of each cia 1m.

Date -------------------------------------

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT '110 6, TOWNS OF BETHLEHE'vl AIIJD NE.W SCOTLAI\ID ALBA'\IY COuiiJTY

DELMAR, N.Y.

WARRANT

March, 1984 General FUND ___________________________ _ 9 -PAGE 2 SCt-IEDULE NO ___ _

CODE NAME OF CLAIMANT DESCRIPTION DATE CHECK NO AMOUNT -

Carol Anne Desch Registration Fee Reimb . 3/22/84 12356 30.00

Victoria Dworkin Registration Fee Reimb. 3/ 22/84 12357 30.00

Melanie Harwell Reg istr at ion Fee Reimb . 3/22/84 12358 30. 00

Mi chael LaBadia Mileage Reimbursement 3/22/84 12359 28.77

Delmar Postmaster Postage Meter 3/26/84 12360 I

300.00

I TOTAL $41,671.17

I

I

L To the Treasurer of the BETH LEHEM PUBLIC LI B RARY, DELMAR. NY.

I hereby certify tl 1t the above claoms ( ______________ _ on numbe•l on the total amount of S ----------·were duly audotecJ .,d ordered p,1od a

g of the Board of Trustees held---------------------------

You are hereby authorozed and dorected t o pay to thP claomants certofoed ahove the anooun appropriatoon account as specofoed opposo te the amount of each claom

f eact I, or ol 1oll' ed and charge eac'1 to th~ ~"' r fund ard he

~"~"~-

-·

..

CHECK t:

039 65 03966 039 67 03968 039 69 C39 7 0 03971 03972 03973 03974 03975 03976 039 77 03978 039 79 03980 C3981 0398 2 C39 83 03984 039 85 039 86 039 87 C39 b8 C39 89 03990 03991 C3992 03993 03994 C3995 C3996 C399 7 03998 03999 0 40 00 0400 1 0 40 02 0 4 0C3 04004 04005 04006 04007 04008 04009 C4010 04011 040 1 2 C4013 040 14 040 15 04016 040 17

BILL SCHEDULE CHECK LISTING - 04 /16/84

GENERAL FU ND

VENDOR I ORIGII\

ALEt-48 IC PRESS ALTAMONT ENTERPRISES A~ER Ll8RARY ASSOCIATION ARM OR Y GARAGE AUDIO VISUAL SAL[S~SVC

BAESTLEI~ RICHARD CO BAKER ~ TAYLOR COMPANIES BARNES C. NOBLE BARRY LOUIS POLISAR OR JOH N BEAR 0 A BENtvETT INC MARY BENSON JANET H BERRY 8 OB A 0 AM S INC BONNEVILLE PUBLICATIONS BOUtvD-TO-STAY BOUND BP• REFUSE SERVICE BUS. ENVIRONMENTS, RAS, PEARL CARMAN COLLECTOR BOOKS COLONIE CENTRAL SCHOOL COLONIE COMPUTECH CORP CONCORD REFERENCE BOOKS CONTEMPORARY ARTS COYNE INO LAUNDRIES INC CROSS~AN CO~PUTERS CURTIS LUMBER CO INC DOUBLEDAY ~ COMPAt-.!Y INC EDUCATIONAL OEVELOP~ENT

FACTS ON FILE INC FRIENDS OF THE EARTH G~A BE VERAGES INC GtG LEGAL PUBLICATIONS GALE RESEARCH COMPA NY GENEALOGICAL PUBLISHING GENTLE ldNO PAUL GOODFELLOw GREAT BEAR GRIMMERS ELECTRONIC HILCHIE S HARDWARE INSIGHT PUBLICATION INSTITUTE FOR INSTITUTE fOR RESEARCH INTERt-.!ATIONAL HEALTH IRwiN ELEVATOR CO INC JOHNSON COr-.TROLS JOHNSON STATIONERS INC LELA COMPUTERS L'IMAGE OOIER LINCOLN HILL BOOKS MCI TELECOMMUNICATIONS JOSEPH P MANGIONE INC MARSHALL CAVENDISH CORP

PAGE

A~OUt\T

12.00 13 ol2 43.97

427.72 400. 00 43 5 . 00

1,344.23 94 . 9 1 27oS4 21.LO

367.28 43.80 4 3 . 80 73o'IO 12. 95

29 6. 3 5 38.00 47.lt8 43.80 18o 54

238.51 3SU.CO 28.84 28.15 92.26 4u.OO

282.19 273.27 10.C3 44.G8 49.00 45.25 1 4 o9 5

211.97 415.16

30.75 43.80

10u. 35 93.56 92.41 15.5 0 22 . 50 26.96 19.95 55.60 31 o15 4o75

66.00 22.50

165.4 0 71 • 3 5

206.50 16.00

1

I

"

' .J

J

)

)

)

)

)

CHECK t1

0 40 1 8 C4 019 04020 04021 C4 022 04023 04024 04025 04026 0402 7 C402 8 C4029 0 4C3G 0 4 03 1 04D32 0 4033 C4034 0 4035 C4036 C4037 C4038 0 4039 04040 0 40 41 C4042 0 4 043 04 044 0 4045 C4046 0 4047 04048 040 49

BIL L SCHEDULE CHECK LISTINS - D4 /16/ 84

GENERAL FUND

VENDOR I ORIGIN

DEBBY MAYER ~CNAUGHTON BOOK SERVICE MICO BUSINESS PRODUC TS MOBIL OIL CREDIT CORP MOORE BUISNESS FORMS MOORE fiRE EX TI NGUISHER NA TL LEGAL SUPPLY I~C

NATL LIBRARY RESOURCES NATIONAL RECORD PLAN NEW YORK TELEPHONE PLA~NED PARENTHOOD R L POLK & CO POPULAR SCIENCE BOOK CLB PREST O BOOKS RADIO SHACK BARBARA RAU REGENT BOOK CO INC ADRIANNE ROCK~OOD

ROSEwAY BOOKS ROYAL CHE~ICAL

CHARLES SCRIBNERS SONS SIMPLEX TIME RECORDER CO ANGIE S~ITH

SOFCO I NC STRAVON EDUCATIONAL THO~AS PUB LI SHING CO UNIVERSITY MICROFILMS URBAN INFORMATION VALVE LINE INVEST~E~T

H w wiLSON CO XEROX CORPORATION XEROX CORP

GENERAL FU ND TOTAL

PAGE

AMOUNT

11 .16 340. 50

18 ·16 56.47

303.40 16o 50

150.10 174o 93

71. 53 600o52 51.00 9"9.18 27.30 1 G . c 1

443o23 1.43o &O 4 3 o3 2

488.00 4.68

23 2 . 80 51 o GO

325.DO 43o 30

1,371. 3 9 15.42

160o 00 73o 23 21 0 9 5

365.00 75.00

256.58 273o00

13,234.74

At a meeting of The Board of Trustees held on April 16, 1984

on the motion of ~'Yk · U),d_l£4~ ~· and seconded by l>( ""'-

']~ , ~{' ~numbers 03965 through 04049

totall ing $13,234. 74 were approved for payment .

NO NEGA TIVE CHECKS DETECTED

2

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