best sap training institute in noida
TRANSCRIPT
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2006
Webtrackker Technology Sap Training Modules and Integration Process
Webtrackker Technology Pvt. Ltd.
C - 6 7 , S E C T O R - 6 3 , N O I D A , P H O N E - 8 8 0 2 8 2 0 0 2 5 , W E B S I T E : W W W . W E B T R A C K K E R . C O M
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Webtrackker Technology 2006
Webtrackker Technology Product SAP ERP 6.0 Global Bike Inc.
Level Beginner
Focus Cross-functional integration
SD, MM, PP, FI, CO
Introduction to SAP ERP
Abstract This teaching material is intended to explain how the fundamental
business processes interact with SAP ERP in the functional areas
of Sales and Distribution, Materials Management, Production
Planning, Financial Accounting, Controlling, and Human Capital
Management.
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Webtrackker Technology 2006
SAP ERP Course Content
Introduction to
SAP Navigation
Sales & Distribution
Materials Management
Production Planning
Financial Accounting
Controlling
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Webtrackker Technology 2006
SAP ERP SAP
“Systems, Applications, and Products in Data Processing”
Name of the Company
- SAP AG - SAP America - SAP UK
Name of the Software
- SAP R/2 - SAP R/3 - SAP ERP
3
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Webtrackker Technology 2006
SAP ERP Who is SAP?
SAP AG
- Founded in Walldorf, Germany in 1972 - World’s Largest Business Software Company - World’s Third-largest Independent Software Provider
Company Statistics
- Over 40,000 employees in more then 50 countries - 1500 Business Partners - 36,200 customers in more then 120 countries - 12 million users - 100,600 installations
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Webtrackker Technology 2006
SAP ERP Integrated Business Solution Vendors
SAP (Systems, Applications, & Products in Data Processing)
- SAP ERP, All-in-One, Business by Design, Business One
Oracle Applications
- Oracle, JD Edwards, PeopleSoft, Siebel, Retek
Microsoft Business Solutions
- Dynamics: Great Plains, Navision, Axapta, Soloman
The Sage Group
- Sage Software – Accpac ERP, Peachtree
SSA Global Technologies
- BAAN
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Webtrackker Technology 2006
SAP ERP SAP Architecture
World-wide usage
Designed to satisfy the information needs for business sizes
(small local to large all international)
- Multi-lingual - Multi-currency
Designed to satisfy the information needs for all industries
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP SAP ERP
Enables a company to link its business processes
Ties together disparate business functions (integrated
business solution)
Helps the organization run
smoothly Real-time environment
Scalable and flexible
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Webtrackker Technology 2006
SAP ERP SAP Architecture
Client/Server Environment
- Client – hardware/software environment that can make a request for
services for a central repository of resources - Server – hardware/software combination that can provide services to
a group of clients in a controlled environment Three – Tier Structure
- GUI • Graphical User Interface or Web Interface
- Application Server
• One or more, help distribute work load
- Database Server • One single data repository
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Webtrackker Technology 2006
SAP ERP SAP Architecture
PCs, Laptops, etc. Browser Client
Network
Presentation
Web Server
Internet Transaction
Server
Application Application
Servers
Database
Database
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Webtrackker Technology 2006
SAP ERP SAP Business Suite
SAP PLM
SAP SAP ERP SAP
SRM CRM
SAP SCM
SAP Net Weaver
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Webtrackker Technology 2006
SAP ERP SAP Business Suite
SD FI
SAP PLM
MM
CO
PP
SAP R/3
AM SAP
SAP
SAP ERP
SRM CRM
QM
Client/Server
PS
PM
ABAP
Basis WF
SAP SCM
HR
IS
SAP NetWeaver
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Webtrackker Technology 2006
SAP ERP SAP Software Applications
Solutions
- SAP ERP - SAP CRM - SAP PLM - SAP SCM - SAP SRM - SAP Analytics - SAP Manufacturing - SAP Service - SAP Mobile Solutions - SAP xApps
Small & Medium Size Solutions
- Business One - Business by Design - SAP All-in-One
Platforms
- Enterprise Services Architecture
- SAP Net Weaver Platform
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Webtrackker Technology 2006
SAP ERP SAP ERP Business Modules
Collections of logically related transactions within
identifiable business functions
- MM (“Buy”) - PP (“Make”) - SD (“Sell”) - FI and CO (“Track”) - HCM
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Webtrackker Technology 2006
SAP ERP SAP ERP Core Applications
Logistics
- Sales & Distribution Human Resources
- Personnel Management
- Plant Maintenance
- Benefits
- Materials Management
- Payroll
- Production Planning
- Quality Management Accounting
- Financial Accounting - Controlling - Asset Management - Treasury
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Webtrackker Technology 2006
SAP ERP SAP Industry Solutions
Aerospace &
Defense Automotive
Banking
Chemicals
Consumer Products
Defense & Security
Engineering, Const.
Healthcare
High Tech
Higher Education
Industrial Machinery
Insurance
Life Sciences
Logistics Service Prod.
Media
Mill Products
Mining
Oil & Gas
Pharmaceuticals
Postal Services
Professional Services
Public Sector
Railways
Retail
Telecommunications
Utilities
Wholesale Distribution
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Webtrackker Technology 2006
Webtrackker Technology Version 1.0 Authors Bret Wagner
Stefan Weidner Stephen Tracy
Product All
Level Beginner
Focus SAP ERP
Navigation
Abstract This material explains how to navigate in SAP systems. It is aimed at
students at educational institutions, such as schools, universities of
cooperative education, universities of applied sciences, and other
universities, with no previous experience of SAP software. It can be
used in the classroom or for self-study.
On completion of the course, students will be able to navigate through
the user interface to deal with business processes and case studies.
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Webtrackker Technology 2006
SAP ERP Content
User guidance
User specific settings
Navigation in SAP Easy Access
Menu Help
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Webtrackker Technology 2006
SAP ERP Learning Targets
At the end of this chapter you can
Name the window elements
Navigate in an SAP system
Apply personal system
settings effectively use Help
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Webtrackker Technology 2006
SAP ERP Log on to an SAP system
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Webtrackker Technology 2006
SAP ERP SAP Easy Access Menu
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Webtrackker Technology 2006
SAP ERP SAP Easy Access Menu
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Webtrackker Technology 2006
SAP ERP Role-based User Menu
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Webtrackker Technology 2006
SAP ERP DYNPRO Elements
Command field
(transaction code)
Checkbox Auswahl 1 (Mehrfachwahl möglich!)
Auswahl 2 Auswahl 3 Auswahl 4
Radiobutton Alternative 1 (nur eine Alternative möglich!)
ODER Alternative 2 oder ..... oder ..... oder .....
Anzeigen Ändern
System function bar
Application function bar
Input fields
Check box
Radio buttons Tabs
Überblick
Press buttons
Status bar
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Webtrackker Technology 2006
SAP ERP ENJOY Initiative – Old Design
Initial screen Header data
Position overview Position details
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Webtrackker Technology 2006
SAP ERP ENJOY Initiative – New Design
header data
position
overview
position
details
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Webtrackker Technology 2006
SAP ERP Help Functions
F1: Description of Input Fields
F4: value list
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Webtrackker Technology 2006
SAP ERP SAP Help Portal
http://help.sap.com
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Webtrackker Technology 2006
SAP ERP Favorites
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Webtrackker Technology 2006
SAP ERP Transaction Codes
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Webtrackker Technology 2006
SAP ERP Transaction SEARCH_SAP_MENU
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Webtrackker Technology 2006
SAP ERP Transaction ICON
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Webtrackker Technology 2006
SAP ERP Multiple Selection
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Webtrackker Technology 2006
SAP ERP User Profile Settings (local PC)
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Webtrackker Technology 2006
SAP ERP User Profile Settings (SAP system)
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Webtrackker Technology 2006
SAP ERP Desktop Shortcut
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Webtrackker Technology 2006
SAP ERP Summary
You are now able to:
- Name the window elements - Navigate in an SAP system - Apply personal system settings - Effectively use help
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Webtrackker Technology 2006
Webtrackker Technology Version 1.0 Authors Bret Wagner
Stefan Weidner Stephen Tracy
Product SAP ERP
Level Beginner
Focus Global Bike Inc. Integration
Global Bike Inc.
Abstract This material explains the company on which the introduction Material is based on. It describes its enterprise structure in detail.
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Webtrackker Technology 2006
SAP ERP Global Bike Incorporated
Company in the bicycle business
Initially buys and re-sells different lines of bicycles
Sells to both wholesale and Internet – procure and distribute
Later acquires a production facility to manufacture its own product
– produce and distribute
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Webtrackker Technology 2006
SAP ERP Core Business Processes
Global Bike Inc.
Sell – Sales and Distribution
(SD) Buy – Procurement (MM)
Plan – Production Planning (PP)
Make – Manufacturing Execution (PP)
Track – Financial Accounting (FI)
Track – Controlling (CO)
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Webtrackker Technology 2006
SAP ERP Two Approaches of Learning
Standard Training
- Level 1: Introductory - Level 2: Business processes - Level 3: Configuration
Business Process Integration Approach
- Cross functional - Understand business processes and their relationship to SAP's
organizational structure - Highlight integration/configuration
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Webtrackker Technology 2006
SAP ERP Cross-functional integration
Source Unknown
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Webtrackker Technology 2006
SAP ERP Process Integration
Purchase
Requisition
Run MRP
Sales Order
Check
Procurement
Entry Process
Availability
Sales Order
Pick
Process
Receipt of Materials
Payment
Payment to Vendor
Invoice
Post Goods
Issue
Customer
Purchase
Order
Goods
Receipt
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP Process Integration
Purchase
Requisition
Run MRP
Sales Order Check
Procurement
Process
Entry
Availability
Sales Order
Process Pick
Receipt of Materials Payment
Payment to Vendor
Invoice
Post Goods
Issue
Customer
Purchase
Order
Goods
Receipt
Invoice
Receipt
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP Process Integration
Purchase
Order
Purchase
Convert Production Requisition
Proposal Schedule Procurement
Run MPS
and Release Process
w/MRP
Production
Check Process
Availability
Sales Order
Completion Payment
Entry Quality Confirmation to Vendor
Sales Order Pick Inspection Goods
Process Materials
Order Receipt
Receipt of
Payment Settlement
Invoice Post Goods
Customer Issue
Goods
Receipt
Invoice
Receipt
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Webtrackker Technology 2006
SAP ERP Process Integration
Purchase
Order
Purchase
Convert Production Requisition
Proposal Schedule Procurement
Run MPS
and Release Process
w/MRP
Production
Check Process
Availability
Completion Payment
Sales Order
Entry Quality Confirmation to Vendor
Sales Order Pick Inspection Goods
Process Materials
Order Receipt
Receipt of
Payment Settlement
Invoice Post Goods
Customer Issue
Goods
Receipt
Invoice
Receipt
Webtrackker Technology Page 1-45
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Webtrackker Technology 2006
SAP ERP Enterprise Structure (Global Bike Inc.)
Credit Control
Fiscal Year
Client
Area
Variant
Chart of Company Controlling
Accounts Code Area
Purchasing
Organization
Plant Sales
Purchasing SL10 SL20 Organization
Group
Shipping Distribution Division
Point Channel
Sales Area
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Webtrackker Technology 2006
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Webtrackker Technology 2006
Webtrackker Technology Version 1.0 Authors Bret Wagner
Stefan Weidner Stephen Tracy
Product SAP ERP 6.0 Global Bike Inc.
Level Beginner
Focus Cross-functional integration
Sales and Distribution
Sales and Distribution (SD)
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Webtrackker Technology 2006
SAP ERP Functionality
Sales Support
Sales
Shipping and
Transportation Billing
Credit Management
Foreign Trade
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP Chapter Overview
Sales and Distribution Org. Levels
Sales and Distribution Master
Data Sales Order Process
- Order-to-Cash
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP Organizational Structure
S&D Structure Shipping Point
Client Loading Point
Company Code Internal Sales Structure
Sales Area Sales Offices
- Sales Organization Sales Groups
- Distribution Channel
Salesperson
- Division
Plant
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Webtrackker Technology 2006
Webtrackker Technology Page 1-52
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Webtrackker Technology 2006
SAP ERP Structure for Sales Order Processing
Client 410
Sales Area
Company Code Sales Org
C100 S100
Distribution Division
Plant P100 Plant P101 Channel (RE) (01)
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP Internal Sales Structure
US Sales Office S100
Western Sales Eastern Sales
Office Office
Northwest Sales Southwest Sales Northwest Sales Southwest Sales
Group Group Group Group
Salesperson 1 Salesperson 4 Salesperson 6 Salesperson 7
Salesperson 2 Salesperson 5 Salesperson 8
Salesperson 3 Salesperson 9
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP Structure for Distribution
Client 410
Company Code C100
Plant P100 Plant P101
Shipping Point Shipping Point Shipping Point
Rail Dock Express Dock Freight Dock
Loading Point Loading Point Loading Point
LP03 LP02 LP01
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Webtrackker Technology 2006
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Webtrackker Technology 2006
SAP ERP SD Master Data
Customer Master
Material Master
Sales Condition
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Webtrackker Technology 2006
SAP ERP Customer Master Data
Customer Master
- Contains all of the information
necessary for processing orders,
deliveries, invoices and customer
payment - Every customer MUST have a
master record
Created by Sales Area
- Sales Organization - Distribution Channel
- Division
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SAP ERP Customer Master Data
The customer master information
is divided into 3 areas:
- General Data - Company Code Data - Sales Area Data
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SAP ERP Customer Master
General Information relevant for the entire organization: Name
Address Communication
Client 410
Company Code specific information:
Acc. Mgmt Payment
Bank
Sales Area specific information:
Sales Office
Currency
Company Code 100 Sales Org. 100
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SAP ERP Material Master Data
Material Master
- Contains all the information a
company needs to manage about
a material
- It is used by most components
within the SAP system • Sales and Distribution • Materials Management • Production • Plant Maintenance • Accounting/Controlling • Quality Management
- Material master data is stored in
functional segments called Views
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SAP ERP Material Master Views
Sales Data
Basic Data Purchasing Data
Mat. Plan. Data
Material Master Forecasting Data
Storage Data
Controlling Data Quality Data
Accounting Data
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SAP ERP Material Master
General Information relevant for the entire organization: Name
Weight U/M
Client 410
Sales specific information: Delivery Plant Storage Location specific information:
Loading Grp
Stock Qty
Sales Org 100
Storage Location 10
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SAP ERP Customer Material Information Record
Data on a material defined for a
specific customer is stored in a
Customer material info record.
Info Records contain:
- Customer-specific material
number
- Customer-specific material
description - Customer-specific data on
deliveries and delivery tolerances
You can also maintain default text to appear on sales orders for that customer
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SAP ERP Condition Master (Pricing)
Condition master data includes:
- Prices - Surcharges - Discounts
- Freights - Taxes
You can define the
condition master to be
dependent on various data: - Material specific - Customer specific
Conditions can be dependent
on any document field
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SAP ERP Output
Output is information that is
sent to the customer using
various media, such as:
- E-mail - Mail - EDI - Fax - XML
Output examples:
- Quotation - Confirmation - Invoice
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SAP ERP Sales Order Process
Pre-sales
Activities
Receipt of
Customer Payment
Invoice
Customer
Sales Order
Entry
Check
Availability
Pick
Materials
Pack
Materials
Post Goods
Issue
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SAP ERP Pre-Sales Activities (CRM Light)
Sales Support is a component of SD that assists in the sales,
distribution, and marketing of companies’ products and services
to its customers. It contains the following functionality:
- Creating and tracking customer contacts and communications
(sales activity) • Phone call records • On-site meeting
• Letters • Campaign communication
- Implementing and tracking direct mailing, internet, and trade
fair campaigns based on customer attributes
Pre-sales documents need to be managed within the presales
activities: Inquiries and Quotations. These documents help identify
possible sales related activity and determine sales probability.
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SAP ERP Pre-Sales Activities (CRM Light)
The ultimate goal of all pre-
sales activities is to equip
the sales technician with all
the information necessary to
negotiate and complete the
potential sale.
Information needed:
- Past sales activity - Past communication - Contact information - General Company info - Credit limits and usage - Current backorders
360º view of your customer
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SAP ERP Inquiry
An inquiry is a customer’s request to a company for information or
quotation in respect to their products or services without
obligation to purchase.
- How much will it cost - Material/Service availability - May contain specific quantities and dates
The inquiry is maintained in the system and a quotation is
created to address questions for the potential customer.
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SAP ERP Quotation
The quotation presents the
customer with a legally binding
offer to deliver specific products
or a selection of a certain
amount of products in a specified
timeframe at a pre-defined price.
GBI Quotation
123 Any Street DATE February 25, 2008
Quotation # 20000001
Battle Creek, MI 49015 Customer ID
Phone (605) 555-1212 Fax (605) 555-1414
Bill To: Quotation valid until: June 4, 2008
Heartland Bike Company Prepared by: S. Tracy
1234 North Main
Kansas City, MO 64118
(123) 555-1212
Comments or special instructions:
Quantity Description Unit Price AMOUNT
10 KB-0013-00 185.00 1,850.00
Discount (5.00) (50.00)
5 TB-0014-00 269.00 1,345.00
Discount - -
Total Discount 5.00% (157.25)
TOTAL $ 2,987.75
If you have any questions concerning this quotation, contact:
Steve Tracy (605)
555-1212
THANK YOU FOR YOUR BUSINESS!
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SAP ERP Sales Order
Sales order processing can originate from a variety of
documents and activities
- Customer contacts us for order: phone, internet, email - Existing Contract - Quotations
The electronic document that is created should contain
the following basic information: - Customer Information - Material/service and quantity - Pricing (conditions) - Specific delivery dates and quantities - Shipping information - Billing Information
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SAP ERP Sales Order
The sales document is made
up of three primary areas:
- Header • Data relevant for the entire
sales order: Ex: customer data, total cost of the order
- Line Item • Information about the specific
product: Ex: material and
quantity, cost of an individual line
- Schedule Lines • Uniquely belongs to a Line Item,
contains delivery quantities and
dates for partial deliveries
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SAP ERP Sales Order
The sales order contains all of the information needed to process
your customer’s request, the following information is determined
for each sales order:
- Delivering Schedule - Shipping point and route determination - Availability Check - Transfer of requirements to MRP - Pricing - Credit limit check
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SAP ERP Delivery Scheduling
When an order is created the you must enter a requested
delivery date for the order or each line item.
The system will then determine a delivery timeline; this will be
used when determining our material availability, or ATP
(Availability to Promise) date.
The system will determine this date using forward and
backward scheduling rules you have defined.
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SAP ERP Backward Scheduling
Order Material Transp.
Date Availability Sched. Loading
1st 2nd 3rd 4th
Pick & Pack Transp.
Loading
Time
Sched. Time
(2 days)
Time (1 day)
(1 day)
Goods Requested
Issue Delv. Date
5th
6th
Transit
Time (2 days)
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SAP ERP Forward Scheduling
Order
Requested New
Material Transp. Goods Delv. Delv.
Date Availability Sched. Loading Issue Date Date
1st 2nd 3rd 4th 5th 6th 7th
Pick & Pack
Transp. Loading
Transit
Sched. Time
Time
Time (2 days)
Time (1 day)
(2 days)
(1 day)
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SAP ERP Shipping & Route Determination
During the creation of the sales order the system must determine
the shipping point from which the material will be shipped and
the route the material will take to get from your warehouse to
your customers location.
A shipping point is determined for each line item within the order.
The route determination will is used to define the transit time of
the material that we used in scheduling.
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SAP ERP Availability Check
Availability Check
- Determines the material
availability date - Considers all inward and outward
inventory movements Proposes 3 methods of delivery
- One-time delivery - Complete delivery - Delayed proposal
Rules are created by YOU
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SAP ERP Transfer to Planning
The order is transferred to
Material Requirements
Planning as an (CIR) Customer
Independent Requirement. If a
deficit is found the system will
propose a Purchase Req. or
Order to fulfill the shortage.
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SAP ERP Pricing
The system displays pricing information for all sales documents
on the pricing screens at both the header and the line item level.
- Header pricing is valid for the whole order it is the cumulative of all line
items within the order - Line item pricing is for each specific material.
The system will automatically search for price, discounts, and
surcharges, calculate taxes and freight. You have the ability to
manually manipulate the pricing at both the header and line
item level within the sales order by entering a condition type
and amount. - Taxes and freight can be set-up so we can’t manually enter
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SAP ERP Credit Check
Allows your company to manage its credit exposure and risk
for each customer by specifying credit limits.
During the sales order process the system will alert the sales
rep about the customer’s credit situation that arises, if necessary
the system can be configured to block orders and deliveries.
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SAP ERP Shipping & Transportation
The shipping process begins when you create the delivery
document for the sales order. This document controls, supports,
and monitors numerous sub-processes for shipping processing:
- Picking - Packing - Post Goods Issue
Integrated with the Material Management (MM) and Finance
(FI) modules
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SAP ERP Shipping
Sales Order 1
Sales Order 2
Sales Order 3
Delivery 8…12
Order
Combination
Sales Order 4
Delivery 8…13
Delivery 8…14
Delivery 8…15
Partial
Delivery
Sales Order 5
Delivery 8…16
Complete
Delivery
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SAP ERP Delivery Creation
Checks order and materials to determine if a delivery is possible
— delivery block (hold), completeness
Confirms availability
Confirms export/foreign trade requirements
Determines total weight & volume
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SAP ERP Delivery Creation
Generates packing proposal
Calculates weight and volume
Checks scheduling
Considers partial deliveries
Updates route assignment
Assigns picking location
Updates sales order
Determines batches
Quality check (if needed)
updates sales order
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SAP ERP Delivery Document
The Delivery Document initiates the delivery process and is
the control mechanism for this process
- Picking - Packing - Loading - Posting Goods Issue
Changes to delivery are allowable - products, quantities
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SAP ERP Picking
Quantities based on delivery note
Assigned date when picking should begin
automated storage location assignment
Supports serial number/lot number tracking and
batch management
Integrated with Warehouse Management (WM)
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SAP ERP Loading and Packing
Identifies which packaging is to be used for specified
products (customer preference and UCC-128 considerations)
Identifies and updates accounts associated with
returnable packaging
Tracks the packed product by container
Insures weight/volume restrictions are enforced
All packed items are assigned to the required means
of transportation
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SAP ERP Goods issue
Event that indicates the legal change in ownership of the
products Reduces inventory and enters Cost of Goods Sold
Automatically updates the General Ledger (G/L) accounts
Ends the shipping process and updates the status of the
shipping documents
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SAP ERP Billing
The billing document is created by coping data from the
sales order and/or delivery document.
- Order-based billing - Delivery-based billing
The billing process is used to generate the customer
invoice. It will update the customer’s credit status.
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SAP ERP Billing Documents
The billing document will
automatically create a debit
posting to your customer
sub-ledger account and
credit your revenue account.
It is at this point that the
sales process is passed over
to Financial Accounting to
await payment.
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SAP ERP Billing Methods
Delivery based
Delivery 8…20 Invoice 9…45
Order 6
Invoicing
Delivery 8…21 Invoice 9…46
Collective
Invoicing
Order 9
Delivery 8…33
Delivery 8…34 Invoice 9…68
Order 14 Delivery 8…56
Split
Invoicing
Invoice 9…91
Order 32 Delivery 8…86
Invoice 9…92
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Webtrackker Technology 2006
SAP ERP Payment
Payment is the final step in the sales order process; this step
is managed by the Financial Accounting department.
Final payment includes:
- Posting payments against invoices. - Reconciling differences between payment and invoice.
Payment will create a posting clearing the liability in the
A/R account and increases your bank account.
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Webtrackker Technology 2006
SAP ERP Document Flow
The document flow and order
status feature allows you to find
the status of an order at any
point in time. The SAP updates
the order status every time a
change is made to any document
created in the customer order
management cycle (Order-to-
Cash).
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Webtrackker Technology 2006
SAP ERP Sales Order Process Debugging
“Never again did I learn so much in
such a short time, because twenty
participants made mistakes for me!
You cannot make so many
mistakes all alone”
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Webtrackker Technology 2006
SAP ERP Sales Order Process Debugging
Document Flow
- Gives Order Process Status List of Sales Orders (VA05)
- Tool to Find Order - Need student’s user id/data set number
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Webtrackker Technology 2006
SAP ERP Sales Order Process Debugging
SD1
SD2
SD3
SD4
SD5
SD6
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Webtrackker Technology 2006
Webtrackker Technology Version 1.0 Authors Bret Wagner
Stefan Weidner Stephen Tracy
Product SAP ERP 6.0 Global Bike Inc.
Level Beginner
Focus Cross-functional integration
Materials Management
Materials Management (MM)
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Webtrackker Technology 2006
SAP ERP Functionality
Inventory Management
Purchasing
MRP
Physical Inventory
Valuation
Service Master
Invoice Verification
Product Catalogs
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Webtrackker Technology 2006
SAP ERP Chapter Overview
Organization
Structure Master Data
Procurement Process
- Procure-to-Pay Process
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Webtrackker Technology 2006
SAP ERP Organizational Structure for Procurement
Client
- An independent environment in the system
Company Code
- Smallest org unit for which you can maintain a legal set of books
Plant
- Operating area or branch within a company • i.e. manufacturing facility or distribution facility
Purchasing Organization
- The buying activity for a plant takes place at the
purchasing organization Purchasing Group
- Key that represents the buyer or group of buyers
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Webtrackker Technology 2006
SAP ERP Purchasing Specific Structure
Purchasing Organization
- Organization unit responsible for procuring services and materials - Negotiates conditions of the purchase with the vendors
Purchasing Group
- Buyer or group of buyers who are responsible for certain
purchasing activities - Channel of communication for vendors
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Webtrackker Technology 2006
SAP ERP Purchasing Organization / Group
Plant 100
Purchasing Org
100
Purchasing Org Company Code
100
100
Plant 100 Plant 101
Centralized vs.
Decentralized
Purchasing
Purchasing Org
100
Company Code Company Code
100 101
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Webtrackker Technology 2006
SAP ERP Structure for Procurement
Client 410
Purchasing Org
Purchasing Org Company Code
P101
P100 C100
Purchasing
Plant P100 Group 100 Plant P101
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Webtrackker Technology 2006
SAP ERP MM Master Data
Vendor Master Data
Material Master Data
Purchasing Info Record
Condition Master Data
Output Master Data
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Webtrackker Technology 2006
SAP ERP Vendor Master Data
Vendor Master
- Contains all the necessary
information needed to business
with an external supplier
- Used and maintained primarily by
the Purchasing and Accounting
Departments
- Every vendor MUST have a
master record
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Webtrackker Technology 2006
SAP ERP Vendor Master Views
Client Level
- Address
- Vendor Number - Preferred Communication
Company Code Data
- Reconciliation Account - Terms of Payment - Bank Account
Purchase Org Data
- Purchasing Currency - Salesman’s Name - Vendor Partners
General Data
Company Code Data
Financial Accounting (FI)
Purchasing Data
Materials Mgmt (MM)
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Webtrackker Technology 2006
SAP ERP Vendor Master
General Information relevant for the entire organization: Name
Address Communication
Client 410
Company Code specific information:
Acc. Mgmt Payment
Bank
Purchasing Org. specific information:
Incoterms Currency
Company Code 100
Purchasing Org. 100
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Webtrackker Technology 2006
SAP ERP Material Master Data
Material Master
- Contains all the information a
company needs to manage about
a material
- It is used by most components
within the SAP system • Sales and Distribution • Materials Management • Production • Plant Maintenance • Accounting/Controlling • Quality Management
- Material master data is stored in
functional segments called Views
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Webtrackker Technology 2006
SAP ERP Material Master Views
Sales Data
Basic Data Purchasing Data
Mat. Plan. Data
Material Master Forecasting Data
Storage Data
Controlling Data Quality Data
Accounting Data
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Webtrackker Technology 2006
SAP ERP Material Master
General Information relevant for the entire organization: Name
Weight U/M
Client 410
Plant specific information: Purchasing Data Storage Location specific information:
Work Sch.
Stock Qty
MRP
Picking
Plant 100
Storage Location 10
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Webtrackker Technology 2006
SAP ERP Purchasing Information Record
Framework for Purchase Order
- Contains the
relationship between a
vendor and a material Can be created:
- Manually - Automatically – Quotations - Automatically – Pur Orders
Reporting
- Vendor Evaluation
Purchasing
Information Record
Material Master Vendor Master
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Webtrackker Technology 2006
SAP ERP Purchasing Information Record
Allows buyers to
quickly determine:
- Which vendors have offered or
supplied specific materials Info Records contain:
- Data on pricing and conditions - Last purchase order - Tolerance limits for deliveries - Specific lead times - Availability periods - Vendor Evaluation data
Serves as default information
for Purchase Orders
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Webtrackker Technology 2006
SAP ERP Master Data in Use
Purchase
Order
45......01
Material Master Vendor Master
Purchasing
Information Record
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Webtrackker Technology 2006
SAP ERP Procurement Process
Purchase
Vendor
Requisition
Selection
Purchase
Order
Notify
Payment
Vendor
to Vendor
Invoice
Vendor
Receipt Shipment
Goods
Receipt
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Webtrackker Technology 2006
SAP ERP Purchase Requisition
Internal Document instructing the purchasing department to
request a specific good or service for a specified time
Requisitions can be created two ways:
- Directly - Manually • person creating determines: what, how much, and when
- Indirectly - Automatically
• MRP, Production Orders, Maintenance Orders, Sales Orders
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Webtrackker Technology 2006
SAP ERP Requisition Sourcing
Once the requisition has been assigned a source of supply it
can be released for processing
There are a variety of ways that a purchasing department
can process a requisition to determine the appropriate
Source of Supply:
- Internal Sourcing Requirements - Source List - Outlined Agreement - RFQ
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Webtrackker Technology 2006
SAP ERP Internal Sourcing
The requisition for materials could be satisfied by sources
within our company.
- It is possible that a plant within your firm could represent a potential
source of supply for the material needed (centralized warehouse) - If an internal source is identified the requirement is covered by
an internal procurement transaction (stock transport order)
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Webtrackker Technology 2006
SAP ERP Source List
A source list is a record that specifies the allowed means for
procuring a material for a certain plant within a given time period.
- If the list contains a sole source the system will assign the vendor
to the requisition. - If several options exist the system will display a list of vendors for you
to choose from. - If no source has been established the system will revert to search
information records and outlines agreements.
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Webtrackker Technology 2006
SAP ERP Outline Agreement
Requisitions can be satisfied through existing longer-
term purchasing agreement
These agreements are subdivided into:
- Contracts • Consists of items defining the individual materials, material groups,
or services with prices and in many cases quantities – Quantity – Value
- Scheduling Agreements • Total quantity of material is spread over a certain period in a delivery
schedule, consisting of line items indicating quantities and their
planned delivery date
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Webtrackker Technology 2006
SAP ERP Request for Quotation
If nothing exists in the system we may need to submit a request
for quotation to our vendors. An RFQ is an invitation to a vendor
by a Purchasing Organization to submit a bid for the supply of
materials or services
- The accepted quotations will generate Purchasing Information Records
- Perform Quotation Price Comparisons - Finally Select a Quotation
P.O.
Quote 45…12
Pur generate
Vendor
RFQ 1 Quote Eval.
Req. Vendor
Reject
2 Quote
Letter
Vendor
3
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Webtrackker Technology 2006
SAP ERP Quotation from Vendor
The quotation received by your company is a legally binding
offer, should decide to do business with the vendor, containing
price’s and conditions for the materials specified in the RFQ for a
predefined period of time.
- In SAP the RFQ and the Quotation will be become a single document,
you will enter the vendor’s response in the RFQ you created.
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Webtrackker Technology 2006
SAP ERP Vendor Evaluation once Identified
Vendor evaluation helps purchasing evaluate vendors for sourcing
while also enabling the company to monitor vendor relationships
through performance scores and criteria you put in place.
- Supports a maximum of 99 main criteria and 20 subcriteria for each main: • Price
– Price Level – Price History
• Quality – Goods Receipt – Quality Audit – Complaints/Rejection level
• Delivery – On-time delivery performance – Quantity reliability – Compliance with shipping instructions – Confirmation Date
- You then must establish a scoring range (1 -100) and determine the
weight factors of scores for each.
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Webtrackker Technology 2006
SAP ERP Purchase Order
A purchase order is a formal request to a vendor for a
specific material or service under the stated conditions
Purchase Orders can be created manually
- Reference a Purchase Order - Reference a Purchase Requisition - Reference a RFQ/Quotation - Without Reference
Purchase Orders can be create automatically
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Webtrackker Technology 2006
SAP ERP Purchase Order
A purchase order can be used
for a variety of purposes, the
item category (procurement type)
defined in the PO will dictate the
use of the order and the process
that the order will follow:
- Standard • Stock or Consumption
- Services - Subcontracting - Third-Party - Consignment
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Webtrackker Technology 2006
SAP ERP Purchase Order Structure
Header
Vendor Date
Doc. Number Currency
Terms of Payment PO Price
Item Overview
Purchase Materials Price/UofM
Order Quantities
45......01
Delivery Date
Line Item
PO History Tolerances
Line Price
Delivery Schedule
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Webtrackker Technology 2006
SAP ERP Purchase Order Output
Once a Purchase Order has been created the vendor needs to
be notified
- Printed - E-mail - EDI - Fax - XML
There are a variety of forms that aid in the purchasing process
and are generated from the Purchase Order - Purchase Order Output - Order Acknowledgement Forms - Reminders - Schedule Agreements
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Webtrackker Technology 2006
SAP ERP Goods Receipt
Notify Vendor
Purchase Order
45......01
Vendor
Goods
Shipment
Receipt
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Webtrackker Technology 2006
SAP ERP Goods Receipt
Goods movement in which we accept goods into our system
If materials are delivered against a Purchase Order we
will reference that Order
- Determine if we got what we ordered - System can purpose data for us from the PO
• Material, quantity
- Purchase Order History is update with the receipt - Updates Physical Inventory - Updates Inventory G/L Account
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Webtrackker Technology 2006
SAP ERP Material Movements
When a goods movement takes place it is represented by
a Movement Type
- Movement types are three-digit keys used to represent a movement of
goods • 101 – goods receipt into warehouse • 103 – goods receipt into GR blocked stock
• 122 – return delivery to vendor • 231 – consumption for a sales order • 561 – initial entry of stock
Destinations for Receipt of Goods
- Warehouse – Unrestricted, Quality, Blocked - Quality - Goods Receipt Blocked Stock
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Webtrackker Technology 2006
SAP ERP Effects of a Goods Receipt
When a Goods Movement for the receipt of goods takes place
a series of events occur
- Material Document is Created - Accounting Document is Created - Stock Quantities are Updated - Stock Values are Updated - Purchase Order is Updated - Output can be generated (GR slip / pallet label)
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Webtrackker Technology 2006
SAP ERP Invoice Processing
Incoming Invoices are reference against a Purchase Order to
verify their content, prices, and arithmetic.
If discrepancies arise between the purchase order or goods receipt
and the invoice the system with generate a warning or an error
- Depending on system configuration the difference could cause the
system to Block the Invoice
Purchase order
- Target quantity -
- Target price -
Invoice receipt Goods receipt
- Actual price - - Actual quantity -
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Invoice Processing
When an invoice is saved it applies the liability from the
Goods Receipt of our Purchase Order to a Vendor
Upon verification the:
- Purchase Order is updated - Material Master is Updated (MAP) - Accounting Document is created
Once the Invoice has been posted the verification process is
completed and the payment process is initiated within
Financial Accounting
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Payment to Vendor
Can be done automatically or manually
- Post Outgoing Payment vs. Payment Program
Elements of the Payment Transaction:
- Payment Method - Bank from which they get paid - Items to be Paid - Calculate Payment Amount - Print Payment Medium
Process will create a financial accounting document to record
the transaction
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP
Goods Receipt / Invoice Receipt
Reconciliation Account
No impact on
Purchase requisition
Financial Accounting (FI)
Purchase order
Materials Management (MM)
and Financial Accounting
(FI) Goods receipt via automatic account
assignment
Inventory GR / IR
Dr Cr Dr Cr
$100 $100
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP
Goods Receipt / Invoice Receipt
Reconciliation Account
Amount owed is
Invoice receipt assigned and transferred to
vendor account payable
GR / IR Vendor A/P
Dr Cr Dr Cr
$100 $100
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Vendor Payment
Amount owed is paid to
Bank vendor and account payable
is reduced
Bank Vendor A/P
Dr Cr Dr Cr
$100 $100
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP FI – MM Integration Point
Goods Invoice Payment
Receipt Receipt Program
Inventory
GR / IR
AP
Bank
(Vendor)
Dr Cr
Dr Cr
Dr
Cr Dr Cr
$100 $100 $100 $100 $100 $100
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP
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Webtrackker Technology 2006
Webtrackker Technology Version 1.0 Authors Bret Wagner
Stefan Weidner Stephen Tracy
Product SAP ERP 6.0 Global Bike Inc.
Level Beginner
Focus Cross-functional integration
Production Planning
Production Execution
Production Planning & Execution
(PP)
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Webtrackker Technology
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Production Planning
SAP Divides Production into multiple processes
- Production Planning
- Manufacturing Execution • Discrete Manufacturing
• Repetitive Manufacturing • KANBAN
- Production – Process Industries • Integrated planning tool for batch-orientated process manufacturing • Design primarily for chemical, pharmaceutical, food and
beverage industries along with batch-oriented electronics
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Structure
Client
Company
Code Plants
Storage Locations
Work Center Locations
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP PP Master Data
Materials
Bill of Materials
(BOM) Routings
Work Centers
Product Groups
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Webtrackker Technology
SAP ERP Material Master Record
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Bill of Materials (BOM)
List of components that make up a product or assembly
Frame
Pedal
Break Kit
Front Wheel
- Front Rim - Front Tire - Front Tube
Rear Wheel
- Rear Rim - Rear Tire - Rear Tube - Gear
Saddle
- Post
- Seat - Clip
Handle Bar
- Bell
- Clasp - Handle
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Bill of Materials (BOM)
Single-Level
Single-Level
Finished Bike
Frame Front Wheel
Pedal Kit Rear Wheel
Brake Kit Saddle
Handle Bars
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Webtrackker Technology Page 1-146
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Bill of Materials (BOM)
Single-Level vs. Multi-Level
Finished Bike
Single-Level
Single-Level Single-Level Single-Level Single-Level
Frame Pedal Brake
Multi-Level BOM
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Bill of Materials (BOM)
Variant Bill of Material (BOM)
- Several products with a large proportion of identical parts.
Single-Level Single-Level
Finished Bike Finished Bike
Graphite Frame Front Wheel Tubular Frame Front Wheel
Pedal Kit Rear Wheel Pedal Kit Rear Wheel
Brake Kit Saddle Brake Kit Saddle
Handle Bars Handle Bars
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP BOM – Item Categories
Item Category
- Stock Item - Non-stock Item - Variable Material – Sheet of steel - Intra Item – Phantom material – process industry - Class Item – place holder - Document Item - Text Item
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Routings
Routings enable you to plan the production of materials (products).
Routings are used as a template for production orders and
run schedules
Routing are also used as a basis for product costing.
Series of sequential steps (operations) that must be carried out
to produce a given product
Routings contain:
- What, Where, When, How
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Routings
Routing – Operation 10
- Explains the steps involved in this operation
BOM – Front Wheel, Rear Wheel and Frame
- Outlines the components that will be consumed in the routing
Work Center – 00WC1
- Identifies were the operations will take place and identifies
the business transaction to be carried
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Routings
Routing for Finished Bike
Operation Plant Description Activity Type
Work Center
Control Key Time and Unit of Measure
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Routing and BOM
Material Master – Finished Bike
Routing BOM Products arrive at the
beginning of the operation
Oper. 10 Front Wheel to which they are assigned
Op. Op. Op.
Oper. 20
Rear Wheel
10 20 30
Frame
Oper. 30 Front Saddle Handle
Saddle
Oper. 40
Wheel Bars
Handle Bars Rear
Oper. 50 Pedals
Wheel
Frame
Pedals Time
Component assignment in routing
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Work Center
A location within a plant where value-added work (operations or activities) are performed
- Work Centers can represent • People or Groups of People
– Johnny Storm, Day Shift 1 • Machines or Groups of Machines
– Ink Mixer, Ink Injection Machine • Assembly Lines
– Pen Assembly Line 2
Work center used to define capacities
- Labor - Machine - Output - Emissions
Capacities used in
- Capacity requirements planning (CRP)
Detailed
scheduling Costing
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Work Center
Work centers capture and use the following Resource Related data
- Basic Data • Person Responsible, Location of Work Center
- Scheduling Information
• Queues and Move Times (interoperation), Formula Keys
- Costing Data • Cost Center, Activity Types
- Personnel Data
• People, Positions, Qualifications
- Capacity Planning • Available Capacity, Formulas, Operating Time
- Default Data
• Control Key, Standard Text Key
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Product Group
Aggregate planning that group together materials or other
product groups (Product Families)
Multi- or Single- Level Product Groups
- The lowest level must always consist of materials
Bikes
Mountain Touring
18 Speed 24 Speed 18 Speed 24 Speed
Red 24M Blue 24M Red 24T Blue 24T
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Material Planning
SOP provides a method for Sales Planning, Production
Planning, Feasibility
Sales, Production, Inventory
4,000,000
3,500,000
3,000,000
Un
it
2,500,000 Sales
2,000,000 Production
1,500,000 Inventory
1,000,000
500,000
0
AugustSeptember October NovemberDecember
January February March
April May June July
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Production Planning & Execution
SIS Forecasting CO/PA
Sales & Operations
Planning Strategic Planning
Demand Management
Detailed Planning MPS
MRP
Manufacturing Procurement
Execution Process
Order
Settlement Manufacturing Execution
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Production Planning & Execution
Players in the Game
SIS Forecasting CO/PA
- Strategic Planning
• CEO, COO, CIO, Sales & Operations Strategic
CFO, Controller,
Planning Planning
Marketing
Director
- Detailed Planning
Demand
Management
• Line Managers,
Detailed
Production MPS
Planning
Scheduler, MRP
Controller,
Capacity MRP
Planners
- Execution • Line Workers,
Shop Floor
Supervisors
Manufacturing Procurement
Execution Process
Order Manufacturing
Settlement Execution
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Forecasting
Forecasting is the
foundation of a reliable SOP
Accurate forecasts are
essential in the
manufacturing sector
Overstocked & understocked
warehouses result in the
same thing: a loss in profits.
Forecasts are
ALWAYS WRONG
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Forecasting
Forecasting Models
- Trend - Seasonal - Trend and Seasonal - Constant
Selecting a Model
- Automatically - Manually
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Planning Levels
Bikes Planning at
Product
45%
55%
Group Level
Mountain Touring
30% 70% 40% 60%
18 Speed 24 Speed 18 Speed 24 Speed
40% 60% 50% 50%
Red 24M Blue 24M Red 24T Blue 24T
Planning at Material Level
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Sales and Operations Planning (SOP)
Information Origination
- Sales - Marketing - Manufacturing - Accounting - Human Resources - Purchasing
Intra-firm Collaboration
- Institutional
Common Sense
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Sales and Operations Planning (SOP)
Flexible forecasting
and planning tool
Usually consists of
three steps:
- Sales Plan - Production Plan - Rough Cut Capacity Plan
Planned at an aggregate
level in time buckets
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Webtrackker Technology 2006
Webtrackker Technology
SAP ERP Demand Management
Link between Strategic Planning (SOP) & Detailed
Planning (MPS/MRP)
The results of Demand Mgmt is called the Demand Program, it
is generated from our independent requirements - PIR and CIR
Product Groups Bikes
Dis
ag
gre
gation
45% 55%
Mountain Touring
30% 70% 40% 60%
18 Speed 24 Speed 18 Speed 24 Speed
Material
40% 60% 50% 50%
Red 24M Blue 24M Red 24T Blue 24T
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Webtrackker Technology 2006
Webtrackker Technology Page 1-165
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SAP ERP Demand Management
Forecast Sales
Planned Customer
Independent Independent
Requirements Requirements
Demand
Program
MPS / MRP
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SAP ERP Transfer from High Level to Detailed Planning
Planning at Bikes
Demand
Group Level
Planning
Dis
ag
gre
ga
tion
45% 55% Data
Mountain
Touring
30% 70% 40% 60%
18 Speed 24 Speed 18 Speed 24 Speed
40% 60% 50%
50%
Planning at Red 24M Blue 24M Red 24T Blue 24T
Material Level
Transfer
Operative
Planned Independent Requirements
Planning
At Material and Plant Level
Data
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SAP ERP Planning Strategies
Planning strategies represent the business procedures for
- The planning of production quantities - Dates
Wide range of strategies
Multiple types of planning strategies based upon environment
- Make-To-Stock (MTS) - Make-To-order (MTO)
• Driven by sales orders
- Configurable materials • Mass customization of one
- Assembly orders
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SAP ERP Planning Strategy for Make-to-Stock
Planning takes place using Independent Requirements
- Sales are covered by make-to-stock inventory
Strategies
- 10 – Net Requirements Planning - 11 – Gross Requirements Planning - 30 – Production by Lot Size - 40 – Planning with Final Assembly
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SAP ERP Planning Strategy for Make-to-Order
Planning takes place using Customer Orders
- Sales are covered by make-to-order production
Strategies
- 20 – Make to Order Production - 50 – Planning without Final Assembly - 60 – Planning with Planning Material
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SAP ERP Master Production Scheduling (MPS)
MPS allows a company to distinguish planning methods
between materials that have a strong influence on profit or use
critical resources and those that do not
MPS run MPS Items
Bike Set
Non-MPS Items
Helmet FG-0010-00 Gloves
Frame Handle Bars Saddle Etc.
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SAP ERP Material Requirement Planning (MRP)
In MRP, the system calculates the net requirements while
considering available warehouse stock and scheduled receipts
from purchasing and production
During MRP, all levels of the bill of material are planned
The output of MRP is a detailed production and/or purchasing
plan Detailed planning level
- Primary Functions - Monitor inventory stocks - Determine material needs
• Quantity • Timing
- Generate purchase or production orders
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SAP ERP Demand-Independent vs. Dependent
Independent Demand – Original source of the demand.
Dependent Demand – Source of demand resides at another level. M
ulti
Indep
MPS
Bike Set
Planned Order
Dep Dep
Sin
gle
-Level
-Le
vel
MPS
FG-0010-00
Planned Order
Dep
MRP
Brake Kit
Purchase Order
MRP
Helmet
Purchase Order
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SAP ERP Material Requirement Planning (MRP)
MRP is used to ensure the availability of materials based on
the need generated by MPS or the Demand Program
- 5 Logical Steps • Net Requirements Calculation • Lot Size Calculation
• Procurement Type • Scheduling • BOM Explosion
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SAP ERP Net Requirements
Procurement Proposal Shortage
Firmed Receipts
Firmed Orders
or Purchase
Requisitions
Stock
Requirements –
Planned Ind. Req.,
Reservations
Sales Orders,
Etc.
Safety Stock
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SAP ERP Lot sizing
Static
- Based on fixed values in the Material Master
Periodic
- Groups net requirements together from multiple periods
Optimum
- Calculates the optimum lot size for a several periods of
net requirements
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SAP ERP Procurement Type
External Procurement
- Purchase Requisition - Purchase Order - Schedule Line
Internal Procurement
- Planned Order - Production Order - Process Order
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SAP ERP Multi-Level Scheduling
Planned Order
Requirements
Date
Purchase Requisition
Finished Product
Assembly 1
Semi-Finished Good
Raw Material
Component
Time
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SAP ERP MRP vs. Consumption-Based
Whether or not a material is planned using MRP or Consumption
Based is determined by the MRP Type on the MRP1 screen of
the Material Master
MRP
PD – MRP
VSD – Seasonal MRP
Consumption Based
VB – Reorder-Point
VV – Forecast Based
RP – Replenishment
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SAP ERP Consumption-Based
Lot
Size
Reorder
Point
Safety Stock
Replenishment
Lead Time
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SAP ERP Output of MRP
MRP
In-House Planned Order
External
Production Procurement
Convert to
Production Purchase
Orders Requisitions
Process Purchase Schedule
Orders Orders Lines
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SAP ERP Orders, orders, orders
Planned Order (planning)
- A request created in the planning run for a material in the
future (converts to either a production or purchase order) Production Order (execution)
- A request or instruction internally to produce a specific product at
a specific time Purchase Order (execution)
- A request or instruction to a vendor for a material or service at
a specific time
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SAP ERP Manufacturing Execution Process
Capacity
Production Planning
Proposal
(Planning/Other)
Order
Settlement
Goods
Receipt
Schedule
and Release
Shop Floor
Documents
Goods
Issue
Completion
Confirmation
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SAP ERP Production Order
Production orders are used to control production operations
and associated costs
- Production Orders define the following • Material produced • Quantity
• Location • Time line • Work involved • Resources used • How to costs are settled
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SAP ERP Production Order
How
What BOM
Quantity
Time Line
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SAP ERP Schedule
Calculates the production dates and capacity requirements for
all operations within an order
- Determines a Routing • Operation specific time lines • Material Consumption Points
- Material Master
• Scheduling Margin Key (Floats)
- Work Center • Formulas • Standard Inter-operation Times
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SAP ERP Release
Two release processes
- Header Level • Entire order and all operations are released for processing, order is given a
REL status - Operation Level
• Individual operations within an order are released, not until the last
operation is released does the order obtains a REL status until then it is in
a PREL status
Automatic vs. Manual
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SAP ERP Availability Check
Automatic check to determine whether the component,
production resource tools, or capacities in an order are available
- Can be automatic or manually executed - Determines availability on the required date
Generates an availability log
- Displays results of the check - Missing parts list - Reservations that could not be verified
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SAP ERP Schedule & Release
The time between scheduling and releasing an order is used for
company checks and any preparation needed for the processing
of the order
Once an order has been released it is ready for execution, we
can at this time
- Print shop floor documents - Execute goods movements - Accept confirmations against the order
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SAP ERP Shop Floor Documents
Shop Floor Documents are printed upon release of the
Production Order, examples would be:
- Operation-based Lists • Time Tickets, Confirmation Slips
- Component-based Lists
• Material Withdrawal Slips, Pull List (consumption list)
- PRT Lists • Overview of PRT’s used and in which operations
- Multi-Purpose Lists
• Operation Control Ticket, Object Overview
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SAP ERP Material Withdrawal
When a production order is created it references a BOM to
determine the necessary components to produce the material,
it then places a reservation on each of the components
Upon release of the order (or operation) you can withdraw
the reserved materials from inventory
- Reservation is updated - Inventory is updated - Costs are assigned to the order as actual costs
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SAP ERP Confirmations
Confirmations are used to monitor and track the progression of
an order through its production cycle
- Confirmation can be done at the operation or order level
Exact confirmation shortly after completion of an operation is
essential for realistic production planning and control Data that needs confirmation include
- Quantities – yield, scrap, rework - Activity data – setup time, machine time - Dates – setup, processing, teardown started or finished - Personnel data – employee who carried out the operation, number of
employee involved in the operation
- Work center - Goods movements – planned and unplanned - Variance reasons - PRT usage
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SAP ERP Confirmations
Page 1-193
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SAP ERP Goods Receipt
Acceptance of the confirmed quantity of output from the
production order into stock
- Effects of the Goods Receipt • Updates stock quantity • Updates stock value
• Price stored for future valuation changes • Production order is updated
- Three documents are created
• Material document • Accounting document • Controlling document
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SAP ERP Order Settlement
Consists of settling the actual costs incurred in the order to one
or more receiver cost objects
- Receivers could include: a material, a cost center, an internal order, a
sales order, a project, a network, a fixed asset Parameters for Order Settlement
- Settlement Profile • Specifics the receivers, distributions rules and method
- Settlement Structure • Determines how the debit cost elements are assigned to the
settlement cost elements
Settlement Rule - Automatically assigned on creation of order, the parameters are used
to define this rule • Has one or more distribution rules assigned to it • Distribution rules defines: cost receiver, settlement share, settlement type
Page 1-195
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SAP ERP Order Settlement
Settling a Production Order to Stock
- Debt posting is made to the Production Order with the value of the
material - Difference between the debt posting and credit posting is posted to a
price difference account
Material Prod. Order Price Diff.
80 100 20
**Material Price determine by the quantity produced times the Standard Price in the Material Master.
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SAP ERP Order Settlement
Costs analyzed
- Primary • Materials • External Processing
- Secondary
• Production, Material, and Administrative Overhead • Labor
Cost Analysis Reporting
- Calculate and analyze planned costs, target costs, and actual costs
of the production order. - Calculate and analyze variances
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SAP ERP Order Settlement
Page 1-198
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SAP ERP Order Status
Page 1-199
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SAP ERP What is SAP: SAP is a German multinational software corporation that makes enterprise software to manage business
operations and customer relations. SAP is headquartered in Walldorf, Baden-Württemberg, Germany, with regional offices in
130 countries.
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Webtrackker Technology 2006
About Webtrackker Technology: Webtrackker Technology is the Best SAP training institute in noida , Delhi with
100% placement support. Webtrackker always provides the real time working expert trainers to their students. If you
are looking for the sap training in noida then Webtrackker Technology is the best option for you.
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Webtrackker Technology 2006
Webtrackker Technology is an IT company which have various branch in different countries such as Australia, New
Zeeland, Malaysia etc. webtrackker also provide the industrial training in all IT course (PHP (Core+advance), java, dot
net, hadoop, Linux, oracle dba, web designing, web development, androids apps all other IT courses. Webtrackker
always provides 100% placement support and the real time working expert trainers to their students. Webtrackker
have awarded the best big data hadoop training institute in noida.
Address:
Webtrackker Technology
C- 67, Sector- 63
Noida- 201301
Phone: 0120-4330760, 8802820025
Email: [email protected]
Website: www.webtrackker.com