best practices: financial management, process maturity, and hp project and portfolio management...

42
1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice Best practices: financial management, process maturity, and Project and Portfolio Management Jason Waugh PPM Strategy & Solutions Lead, HP Software Professional Services

Upload: hp-software-solutions

Post on 05-Dec-2014

2.165 views

Category:

Documents


1 download

DESCRIPTION

Attend this session and learn how to leverage best practices to further mature your HP Project and Portfolio Management (PPM) Center processes and implementation. HP Software Professional Services will lead this session, exploring best practices and methods and focusing on new PPM 8.0 functionality such as forecasting and budget controls, multi-language deployments, and time-to-value enhancements that improve performance, usability, and the efficiency of resource management. The goal of the session is to show you how to accelerate time to value from Project and Portfolio Management investments and achieve widespread adoption.

TRANSCRIPT

Page 1: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice

Best practices: financial management, process maturity, and Project and Portfolio Management

Jason WaughPPM Strategy & Solutions Lead, HP Software Professional Services

Page 2: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

2

OBJECTIVE

Provide you with a broad perspective

of PPM best practices as well as

tangible guidance on how to

accelerate the time-to-value and

organizational adoption of your

investment in HP PPM Center

Page 3: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

3

Current PPM Trends

– Expansion of scope from IT to the business

– Focus on IT Financial Management

– Increased maturity in reporting

– Agile & Scrum methodologies

– ePMO v2.0

– Focus on the business value of projects, not the health

– Centers of Excellence

• Testing

• Requirements

Page 4: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

4

Pairs Conversation

What are the top 2 objectives/

drivers in your organization that are

impacting your PPM implementation?

Page 5: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

5

Agenda

– Current PPM Trends

– Best Practices : Financial & Portfolio Management

– PPM Center 8.0: Enhancements, Tips, and Tricks

– System Performance Best Practices

– PPM Center Upgrade

– Q&A

Page 6: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

6

Best Practices:Financial & Portfolio Management

– Subtitle goes here

Page 7: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

7

Scenario comparisons

Portfolio Management

– Many organizations

• Use scenario comparisons as “steady state” portfolios

• Need to maintain scenarios regardless of lifecycle phase

– PPM 7.x:

• Allows for adding content to a scenario based on basic criteria

• Challenging to add specific content to scenarios

– PPM 8.0

• Includes functionality to do an “Advanced search” when adding to a scenario

• Allows for easier maintenance of scenarios

Page 8: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

8

Add scenario content – advanced filterIf known, quickly select and add specific PFM items to the scenario.

Specify request type[s], click Show Advanced Filters…

Page 9: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

9

New concepts in 8.0 – Financial Summary

Financial Management

– Complete financial

overview across the life of

the investment (proposal,

project, or asset)

– At-a-glance status of

approved spend vs.

forecast with clear budget

overrun indicator

– Quick access to edit

approved budget,

forecasts, actuals &

benefits

– Fine-grained security

control

– Supports export to Excel

Page 10: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

10

New concepts in 8.0 – Approved Budget

Financial Management

• General ledger entry style of approved amount

• Easily track and maintain individual funding (positive or negative)

Page 11: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

11

New concepts in 8.0 – Snapshots

Financial Management

Create point in time snapshots of financial data

• Set one snapshot as Plan of Record for comparisons

• Reassess the Plan of Record after budget approvals or set automatically via workflow step

Page 12: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

12

BestPractice

When to create a snapshot

Financial Summary Snapshots

– Upon project approval*

– After approved budget change

– After significant forecast change

* Use special command to automate through workflow

Page 13: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

13

PPM Center 8.0:Enhancements, Tips, and Tricks

– Subtitle goes here

Page 14: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

14

PPM 8.0

– Pivot Portlets

– System Landing Page

– Request save from “Look ahead”

– Resource Management

Page 15: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

15

New Portlet Types

– Pivot Portlets

– Radar & X-Y charts

– Calculated columns

– HTML Portlets

Page 16: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

16

Pivot Portlet

New Portlet Types

– Pivot table embedded in Dashboard

– No need to export to Excel

Page 17: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

17

Pivot Portlet

New Portlet Types

Dimensions

Aggregated rows & columns

Can also display as plain list.

Page 18: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

18

Pivot Portlet

New Portlet Types

Click in header => dynamically change display options (or go to preferences…)

Page 19: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

19

Pivot Portlet

New Portlet Types

Click on a dimension header to dynamically change sorting & filter options…

Page 20: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

20

Pivot Portlet

New Portlet Types

Click & drag on row, column, or filter dimensions to pivot the data…

Page 21: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

21

BestPractice

System Landing Page

Problem:

– Need to show a consistent set of data to all users

– Some users have complex, intensive portlets configured

Solution

– Specify one module to be the default for the instance

– Potential performance issues are mitigated

Page 22: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

22

Request Save From “Look Ahead”

– Allows users to save partially completed data when many fields are

required

Page 23: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

23

Forecast planning page

Resource Management

Problem:

– Resource changes affect multiple projects

– Resource forecasts change frequently

– Time consuming to edit multiple Staffing Profiles

Solution

– Forecast planning page

– Manages multiple position forecasts simultaneously

across Staffing Profiles

Page 24: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

24

Forecast planning page

Resource Management

Page 25: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

25

Forecast planning page

Resource Management

Filtered by Position

Filtered by resource pool

Page 26: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

26

Forecast planning page

Resource Management

Several staffing profiles on a single page

Page 27: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

27

Forecast planning page

Resource Management

Editable cells

Page 28: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

28

Best Practices:System Services Isolation

– Subtitle goes here

Page 29: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

29

Workload categories

Services Isolation

Category PPM Center Examples Demand on System

OLTP

(online transaction processing)

• Create a request• Edit a project• Add a timesheet line

• Throttled by end-user think time

• Think time typically far exceeds service processing time

Batch Processing • Background services• Bulk data loaders• 3rd-party integrations• Staffing profile roll-up

• No throttling of system demand

• No “think time”

• Batch is processed all at once

Page 30: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

30

Challenges & Recommendations

Services Isolation

• PPM Center nodes are JVM processes

• Batch activity puts significant pressure on JVM memory

• Excessive demand may result in “out of memory” errors

• End user performance may be affected

Recommendation

• PPM Center should be configured with at least 2 JVM nodes:

• 1 dedicated to background services

• 1 dedicated to user traffic

• Exceptions exist for very small implementations

BestPractice

Page 31: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

31

Example architecture with 4 nodes

Services IsolationBest

Practice

Page 32: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

32

Resources

Architecture & Performance

– PPM Center 8.0 “Deployment Best Practices Guide”

– Sizing estimates through HP Software Support

Page 33: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

33

PPM Center Upgrade

– Subtitle goes here

Page 34: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

34

Technical upgrade steps

Upgrade Path

6.0

•"What-if" Scenarios

•Multi-Currency

•SOP 98-1

•Workbench-based Project Mgmt

•Document Management

7.1

•Zero-client Project Management

•Project Types

•Web Services

•Project Overview Page

•Schedule, Cost, and Issue Health

7.5

•Mass Edit Requests

•Dynamic UI Rules

•MAC Integrations

•Configurable Overview Page

•Center Management for Quality Center

8.0

•Multi-Language UI

•Enhanced Financial Controls

•Planed / Forecast / Actuals

•DocumentumConnector

•Dashboard Search

Major

Major

Minor

Page 35: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

35

Plan on upgrading “all the way” to 8.0

Upgrade Path

6.0

•"What-if" Scenarios

•Multi-Currency

•SOP 98-1

•Workbench-based Project Mgmt

•Document Management

7.1

•Zero-client Project Management

•Project Types

•Web Services

•Project Overview Page

•Schedule, Cost, and Issue Health

7.5

•Mass Edit Requests

•Dynamic UI Rules

•MAC Integrations

•Configurable Overview Page

•Center Management for Quality Center

8.0

•Multi-Language UI

•Enhanced Financial Controls

•Planed / Forecast / Actuals

•DocumentumConnector

•Dashboard Search

BestPractice

Page 36: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

36

What’s the ROI?

Upgrade Business Case

Back then

– Companies would upgrade with new releases

– Upgrade projects were part of maintenance

Now

– Budget constraints

– Why upgrade? What’s the ROI?

– Rigid business cases are required

$

$

Page 37: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

37

PPM Center 8.0

Upgrade ROI

– Focus on efficiency savings

(savings) x (# users) = $

– Small enhancements can bring big value

– Leverage HP’s Upgrade ROI calculator

• Personalized upgrade ROI based on your usage

• Available through Professional Services

BestPractice

Page 38: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

38

PPM Center 8.0

Top Upgrade Impacts

– Custom reporting and extracts

– Customizations

– Lack of knowledge on configurations

• Often “consulting solutions”

• Expert has left the company

– “Creative” solutions

• Budget base lining through back-end

• Multiple Budgets per Proposal / Project

– Upgrade process pitfalls

• System Testing & UAT

• Extremely aggressive timelines

Page 39: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

39

PPM Center 8.0

Upgrade Best Practices

– Plan early

• Realistic timeline

• Sufficient level of testing

– Remove customizations

• Analyze new product functionality

• Convert integrations to Web Services

– Upgrade “as-is” only

• Defer MLU & Documentum Connector

• Minimize new configuration during upgrade

BestPractice

Page 40: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

40

Q&A

Page 41: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

41 ©2010 Hewlett-Packard Development Company, L.P.

To learn more on this topic, and to connect with your peers after

the conference, visit the HP Software Solutions Community:

www.hp.com/go/swcommunity

Page 42: Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

42