berkeley stories: lessons learned from audit and advisory ......construction (landscaping, interior...
TRANSCRIPT
Berkeley Stories: Lessons Learned from Audit and Advisory Services
Audit and Advisory Services Sta ff October 20 , 2016
Former Employee Sentenced to 18 Months in Prison for
Embezzlement
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Chad Edwards
• Median loss $150 ,000 • Asset misappropria tion was the most common form, 83% of a ll
cases • Median dura tion was 18 months • 94 .5% of the cases, the perpetra tor tried to concea l the fraud • The most common concea lment methods were crea ting and
a ltering physica l documents • Losses were lower when fraud uncovered through monitoring Source: Associate of Certified Fraud Examiners 2016 Report to the Nations on Occupational Fraud and Abuse
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Asset Misappropriation
• Schemes • Prevention and
Detection Methods
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Asset Misappropriation
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Administra tive Support for Research Conducted Abroad
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Jennifer Jones
Country Index Rank Visit Count
South Sudan 186 of 189 3
Democra tic Republic of Congo 184 2
Venezuela 182 1
Bangladesh 173 24
Zimbabwe 171 3
Nigeria 170 2 1 The World Bank – 2014 “Ease of Doing Business Index”
Cast and Setting
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• Wide ranging needs and problems to solve in order to get there and to do work once on- the- ground
–Visas and permits –Equipment –Loca l labor laws/ customs –Unbudgeted expenses –Research da ta / samples –Cash handling
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Intrigue
• Contact [email protected] or Dragana .Nikola [email protected] to join systemwide interna tiona l listserv
• http:/ / ucgo.org/ for UCSF- hosted website providing
information and resources in support of globa l hea lth research across the UC system. UCOP managed project underway to expand website to address broader research audience and needs
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Epilogue
Interna tiona l Visiting Schola rs
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Robert Asa to
Setting
J- 1 Internat ional Scholars at UC Berkeley in the past 10 years
Source: Annual Report of International Visit ing Scholars, Berkeley International Office, 2016
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Fe d s D e p o r t Un i v e r s i t y Of W a s h i n g t o n I n t e r n a t i o n a l S t u d e n t W h o M a d e S o c i a l M e d i a
T h r e a t s
International Students Deported For Working At Walmart Moorhead Landlord Feels Violated By International Student Tenants
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Headlines
Monitoring
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Intrigue
• Monitoring of Interna tiona l Visitors
- Sta te Department, 22 CFR 62 .10 Sponsors a re required to monitor their participants' welfa re and progress to the extent appropria te for the ca tegory, and ensure tha t their activities a re consistent with the ca tegory indica ted on the Form DS- 2019 .
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Intrigue
Monitor
• Ensure activities a re consistent with the purpose of the visit • Know the physica l loca tion (site of activity) and progress
• Report changes in telephone numbers, email addresses,
current U.S. address (i.e. physica l residence) • Report email address for each accompanying spouse and
dependent 14
Intrigue
GLACIER
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Intrigue
Foreign Nat ional Tax Obligat ion
GLACIER
What is it? • U.S. Tax laws require UC Berkeley to collect information from
non- U.S. citizens to determine their tax sta tus.
• GLACIER tax compliance software helps foreign individua ls and UC Berkeley collect, store, and print forms required by law.
• GLACIER will a ssist the user determine tax residency, tax trea ty eligibility for the foreign individua l, and their tax withholding ra tes.
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Intrigue
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Important!
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Communicat ion
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Intrigue
• Berkeley Interna tiona l Office (BIO) - http:/ / interna tiona loffice.berkeley.edu/ - BIO Schola r Information Meeting
• Visiting Schola r and Postdoc Affa irs (VSPA)
- http:/ / vspa .berkeley.edu/ - VSPA Postdoc and Visiting Schola r Orienta tion
• Campus Payroll Office - GLACIER Information • UC Learning Center - GLACIER tra ining
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Epilogue
Donor- Built Facilities
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Dorothy Lipari (as told by Wanda Lynn Riley)
Berkeley has undertaken a few donor- built facilities projects, including the Ky Ebright Boa thouse, Blum Hall, the Haas Academic Building, and the Ca l Aqua tics Center.
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Just to Name a Few
• Roles and responsibilities of
both centra l units and individua l units should be defined and formalized, within a business process, to ensure consistency in execution across the project life cycle and from project to project.
• Activities actua lly performed by campus units may put a t risk the structure of the donor-developer agreement and the gift in kind transaction.
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You Should Know
• Direct fundra ising for a donor’s 501(c)3 entity is not
a llowed. • Fundra ising for items tha t a re not part of the facility under
construction (landscaping, interior furniture and decora tions, etc.) may be performed, however, check with campus counsel before engaging.
• Elimina te or limit the amount of support provided to the donor or the donor’s 501(c)3 entity, to include soliciting interest for the project from new and prior donors, accepting pledges on beha lf of the donor, preparing and issuing donor commitment letters, and using the 501(c)3 letterhead.
• Accepting actua l dona tions on beha lf of the donor is not a llowed.
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You Should Know
Combining Financia l and Opera tiona l Information to Tell
Your Story and Plan for the Future
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Chad Edwards
• Process • Communica tion • Development • People • Teamwork
• Solution • Finance • Revenue • Marketing
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Business Planning
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St rategy
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Management Reporting and Analysis
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Collaboration and Partnering
s
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Rate Development
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Jennifer Jones
• Recharge units • Third- party contracts • Self- supporting degree programs
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Cast and Setting
• First - “ to be, or not to be…” • Rate development - a few tips
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Resolution
Purchasing from Foreign Vendors
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Jennifer Jones
~$15 million in purchases from foreign vendors FY2015
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Shopping Around the World
• Authorized vendor • Non- sanctioned country • Contract terms and conditions • Payment • Customs and shippings
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What Do You Need to Know?
• Key tips for end- users –Use University- contracted
freight forwarders –Allow ample lead- time when
buying from foreign suppliers for due diligence requirements
–Goods / services received and used / performed entirely outside of the US
–Enforceability of terms and conditions
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What Else Do You Need to Know?
Audit Staff
• Wanda Lynn Riley, Chief Audit Executive |
[email protected] | 642- 8293 • Ja ime Jue, Associa te Director | [email protected] |
642- 20 64 • Chad Edwards, Principa l IT Auditor |
[email protected] | 642- 2123 • Jennifer Jones, Principa l Auditor | [email protected]
| 642- 2141 • Dorothy Lipari, Principa l Auditor | dlipa [email protected]
| 642- 2286 • Robert Asa to, Senior Auditor | rkasa [email protected] |
642- 2200 36
Other Resources
Visit us in person or mail us a t Audit and Advisory Services 611 University Ha ll MC 1170
Visit our website a t http:/ / audit.berkeley.edu
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