berkeley city college all employee handbook revised 7/19/07 all employee handbook mission berkeley...

Berkeley City CollegeAll Employee Handbook

2050 Center StreetBerkeley, CA 94704

(510) 981-2800

Revised 7/19/072

All Employee Handbook

Mission

Berkeley City College’s mission is to promote student success, toprovide our diverse community with educational opportunities, andto transform lives.

Vision

Berkeley City College is a premier, diverse student-centered learningcommunity, dedicated to academic excellence, collaboration,innovation, and transformation.

Revised 7/19/073


Welcome to All Employees!

Welcome to Berkeley City College!

Whether you are a part or full-time faculty member, a part or full-time classifiedstaff member, or an administrator, we hope you will find this handbook “handy”for helping you navigate BCC and getting to know the way we do things. It ismeant to be a companion document to BCC’s Organization Chart and PhoneDirectory and will be updated whenever changes need to be made to keep itcurrent. The most current version will reside as a .pdf file on Berkeley CityCollege’s web site where you can easily download and print it out at yourconvenience.

You may suggest changes, corrections, or updates by submitting information inwriting to Terry Tricomi, [email protected].

Judy E. Walters

Judy E. Walters, Ph.D.President

July 6, 2007

Revised 7/19/074


Table of ContentsPage

Welcome to All Employees .......................................................................................... 3

Hours of Operation ....................................................................................................... 6

Organization .................................................................................................................. 8President’s Office ........................................................................................................... 8Instruction Office ........................................................................................................... 8

Departments and Programs............................................................................... 8Student Services Office .................................................................................................. 9

Departments and Programs............................................................................... 9Business Office ............................................................................................................... 10

Functions and Tasks, listed in alphabetical order .................................................... 11

Shared Governance, Committees and Groups .......................................................... 26Assessment Committee ................................................................................................. 26Bookstore Committee .................................................................................................... 26Central Planning Committee ........................................................................................ 26Classified Senate ............................................................................................................ 26Commencement Committee ......................................................................................... 27Community Relations and Outreach Committee........................................................ 27Curriculum Committee ................................................................................................. 27Educational Planning Committee................................................................................. 29Events and Facilities Committee................................................................................... 29Faculty (Academic) Senate (FAS) ................................................................................. 30Leadership Council ........................................................................................................ 31Safety and Disaster Preparedness Committee............................................................. 31Scholarship Committee ................................................................................................. 32Staff Development Committee...................................................................................... 32Student Senate ................................................................................................................ 33Student Services Planning Committee ......................................................................... 33Student Success Committee .......................................................................................... 33Technology Committee ................................................................................................. 33

Unions ............................................................................................................................ 34

Revised 7/19/075


Appendices

Code of Instructional Standards ................................................................................. 35

Department Chair Responsibilities............................................................................ 35

Faculty Assignments and Responsibilities................................................................ 36

Grading Policy............................................................................................................... 37

Intellectual Freedom ..................................................................................................... 40

Schedule Change........................................................................................................... 40

ZZ Forms ........................................................................................................................ 43

NOTE

• Phone Numbers: The four digits listed for people in this Handbook are the lastfour digits of their phone numbers; they are all preceded by (510) 981-xxxx.

• Room Numbers: The three digits listed for people, programs and services inthis Handbook are the room numbers on the BCC Campus.

• Email Addresses: The email addresses for most BCC employees are the firstinitial of the person’s first name followed by all the letters of their last [email protected]

Clicking on the address book icon in Outlook produces a list of all district emailaddresses. Once the name is highlighted, the program gives choices such assending a new message, adding the name to contacts, etc.

Revised 7/19/076


Hours of Operation(BCC is CLOSED on HOLIDAYS)

Daytime HoursMondays – Fridays.................................................................................8 a.m. – 5 p.m. Security Services.................................................................................7 a.m. – 5 p.m.Saturdays & Sundays (Except for Saturday Classes) ...................................... Closed

Evening HoursMondays – Fridays (Classrooms and Restrooms)..................................... 5 – 10 p.m. Security Services, Mondays – Friday........................................................5 - 11 p.m.Saturdays & Sundays......................................................................................... Closed Security Services, Saturdays...............................................................8 a.m. – 5 p.m.

Phone, RoomOn duty from 5:30-7 p.m. when classes are in session:Mondays – Mario Rivas..................................................................................2820, 242Tuesdays – Brenda Johnson ...........................................................................2830, 142Wednesdays – Gloria Vogt.............................................................................2870, 453Thursdays:

Shirley Slaughter .................................................................................2840, 455

Revised 7/19/077


Admissions & Records - 152Evening hours, Mondays & Tuesdays, 5 - 7 p.m., Brenda Johnson............2830, 242

Cashier’s Office - 153Mondays – Tuesdays, 8:30 a.m. – 7 p.m., Resurreccion Nicolas .................2842, 153Wednesdays – Fridays, 8 a.m. – 5 p.m., Saturdays, As announced

Financial Aid - 151Mondays – Tuesdays, 8:30 a.m. – 7 p.m., Robert Vergas.......................... 2878, 124EWednesdays – Thursdays, 8:30 a.m. – 3 p.m.Fridays, 9 a.m. – noon

Library - 131Mondays – Thursdays, 8:30 a.m. – 7:25 p.m. (Vacant). ........................................2920Fridays, 8:30 a.m. – 5 p.m.Saturdays, 9 a.m. – 1 p.m.

Revised 7/19/078


OrganizationPhone, Room

President’s OfficePresident –Judy Walters .................................................................................2850, 443Administrative Assistant – Terry Tricomi ....................................................2851, 441Public Information Officer – Shirley Fogarino .............................................2852, 458Research & Planning Officer – Marilyn Sargent...........................................2815, 457

Instruction OfficeVice President – Deborah Budd ....................................................................2933, 442Division Dean –Gloria Vogt ...........................................................................2870, 453Division Dean – Bonita Schaffner ..................................................................2860, 454Assistant to the VP – Marline Jenning...........................................................2861, 452Staff Assistant – Donna Dorsey .................................................................. 2871, 450BAcademic Services Specialist – Johnny Dong............................................ 2823, 450CAudio/Visual – .................................................................................................2873, 44

Departments and ProgramsAmerican Sign LanguageDepartment Chair - Karen Carruthers...............................................2903, 222

Arts and HumanitiesDepartment Chair - Fabian Banga......................................................2874, 554

Business, Office Technology and Computer Information SystemsDepartment Chair - Neil Dunlop .......................................................2906, 556

Travel Industry – Martha DeSouto.........................................2931, 541

CounselingDepartment Co-Chairs:

Tina Vasconcellos.....................................................................2836, 122Allene Young............................................................................2908, 253

English/English as a Second LanguageDepartment Chair - Jennifer Lowood............................................. 2912, 560B

Multimedia ArtsDepartment Chair – Joe Doyle............................................................2945, 553

Program for Adult College Education (PACE)Program Chair - David Johnson.........................................................2935, 552Science and MathDepartment Chair - Barbara Des Rochers .........................................2887, 551

Revised 7/19/079


Social SciencesDepartment Co-Chairs:

Joan Berezin..............................................................................2884, 557Charles Wollenberg .................................................................2924, 559

Student Services OfficeVice President – Dr. Mario Rivas...................................................................2820, 242Dean – Brenda Johnson ..................................................................................2830, 142VP’s Staff Assistant – Jasmine Martinez .......................................................2810, 241Dean’s Secretary (Vacant)...............................................................................2803, 143

Departments and ProgramsAdmissions & Records – Loretta Newsom ........................................... 2805, 152Articulation – Laura Bollentino ..............................................................2825, 256Assessment and Orientation – Paula Coil..............................................2804, 121Associated Students of Berkeley City College.......................................2905, 511CalWORKs – Betty Carmichael............................................................ 2838, 124CCounseling - 203

Department Chair - Tina Vasconcellos/Allene Young ....................2836, 122EOPS

Ayele Lemma.......................................................................................2831, 125Tina Vasconcellos ................................................................................2836, 122

Financial Aid - 151Tim Dupre, Financial Aid Counselor.................................................2877, 257Vanessa Guardini .............................................................................2809, 124AScott Lau, Financial Aid Counselor ...................................................2877, 257Loan Nguyen .................................................................................... 2808, 124BRobert Vergas.................................................................................... 2878, 124E

Learning Resource Center – 112Jim Ward ............................................................................................2827, 125

LibraryJoshua Boatright ..................................................................................2991, 134Fred Cisin .............................................................................................2964, 135Barbara Dorham ..................................................................................2823, 132

Program for Adult College Education (PACE)Lilia Chavez, Counselor......................................................................2925, 251David Johnson, Director .....................................................................2935, 552

Programs and Services for Students with Disabilities (PSSD) - 261Joseph Bielanski ...................................................................................2902, 258Terence Chuck .....................................................................................2835, 259Luna Finlayson ....................................................................................2915, 259Lynn Massey ........................................................................................2812, 261Ponnie Rasmussen...............................................................................2918, 263

Psychological Services – E. Valdez-Kaminsky ......................................2915, 252

Revised 7/19/0710


Transfer & Career Information CenterNancy Delaney.....................................................................................2811, 161Allene Hamilton-Young......................................................................2908, 253

Tutoring ServicesKaren Carraway, English....................................................................2829, 125Don Martin, Mathematics ...................................................................2828, 125Jim Ward, Mathematics.......................................................................2827, 125

Veterans Affairs - 252Jasmine Martinez.................................................................................2810, 241

Business OfficeBusiness Services Manager – Shirley Slaughter ...........................................2840, 455Staff Service Specialist – John Pang ............................................................ 2849, 450EMarilyn Montague—Receptionist ..............................................................2800, 450ABursar/Cashier – Resurreccion Nicolas ........................................................2842, 153Project Specialist – Ikhbold Odnamar .........................................................2841, 450F

Revised 7/19/0711


Functions and TasksListed in Alphabetical Order

Absence of Faculty, Canceling ClassMarilyn Clausen (PACE only) .......................................................................2864, 244Marline Jenning...............................................................................................2861, 452Donna Dorsey............................................................................................... 2871, 450BIf you are calling during Hours of Operation, please call someone until you get alive voice, not voice mail. If absence is known in advance, contact DepartmentChair or Dean to arrange for a substitute.

Academic CalendarPosted in Copy Room, West Wing of 5th floor

American Disabilities Act (ADA) ComplianceMario Rivas......................................................................................................2820, 242

Audio Visual EquipmentBCC –Vincent Koo ..........................................................................................2845, 523UCB – evenings, for deliveries to UCB ...........................................................2873, 44

BathroomsOne for men and one for women on every floor except first floor; open toemployees and students. Bathroom on 4th floor is for staff only.

Bids or Quotes for Supplies, Equipment and Services – Requirements

Estimated Cost Quote/Bid Requirement

$2,500 - $14,999 Three telephone quotes

$15,000 - $58,899 Three written quotes on vendorletterhead

$58,900 and above Requires advertised bidsChancellor and Board Approval

BookstoreLizette Garcia...................................................................................................1012, 517

Revised 7/19/0712


Branding Berkeley City College guide - See Marketing and PublicRelationsBreak Rooms for StaffRoom 245 - microwave, refrigerator, no seatingRoom 461 - microwave, refrigerator, water dispenser with hot and cold water,and seatingRoom 543 - microwave, refrigerator, no seating

Budget and Encumbrances (Carry Forward)June end-of-year budget Status Reports are distributed to each cost centermanager. These are the final reports for each fiscal year. A copy should beretained for future use. Cost center managers need to carefully review thesereports as follows:1. Encumbrances for orders not received on general funds need to be carriedforward as encumbrances on the new Fiscal Year budget, or cancelled.2. The closing year-end balances for projects that are approved to be carriedforward into the new Fiscal Year need to be reviewed. Budgets for the new FiscalYear based on the year-end balances need to be set up using the same projectnumber. Submit on-line (BTR) one-sided budget transfer (debit) for thoseprojects to the Business O ffice as soon as possible.3. Encumbrances charged to projects to be carried forward are to retain theoriginal project number.Encumbrances charged to projects with no carry forward funding either must becharged to the new Fiscal Year budget or be canceled. Contact the BusinessOffice, regarding cancellations or if you have questions on carry- forwardbudgets.Shirley Slaughter .............................................................................................2840, 455

Budget Transfers – PeraltaNo budget transfers moving money from the right side of the 50% law to thewrong (negative) side of the 50% law will be allowed. To insure that the Districtstays on top of this situation, limitations on transferring funds are necessary. TheDistrict Office has instructed budget department staff to return budget transfersthat would remove money from the right side to the wrong side. However, thereare no restrictions on the reverse; you can transfer as many dollars as you wishfrom the wrong side to the right side of the 50% law.

Revised 7/19/0713


The right side of the 50% law consists of the following object codes:1100 Certificated Instructors1300 Hourly Instructors2200 Instructional Aides, Regular2400 Instructional Aides, Hourly

All other object codes are considered to be on the wrong side of the 50% law.Calendar, Academic - See Academic Calendar

Calendar of Events – See Events, Scheduling

Canceling Class – See Absence of Faculty

College HourMondays – Thursdays, noon to 1 p.m.Student College Hour, Wednesdays, noon to 1 p.m.

Computer Lab for Part-time Faculty – See Faculty Resource Center

Computer Technical SupportVincent Koo .....................................................................................................2845, 523

Conference and Travel RequestsFaculty - See Staff Development, Request for FundsOther employees – See administrator or supervisor

CopiersA Copy Center is planned for the first floor. Copy paper is in 454ALocation of copiers:Library, 131 - See librarians for copy codeSecond floor, small copier:

Jasmine Martinez for copy code.........................................................2810, 241Fourth floor, Room 454A, for high volume copying:

Ickbold Odnamar for copy code.........................................................2841, 450Fifth floor, end of each corridor, for faculty use:

Ikhbold Odnamar for copy code ......................................................2841, 450FFor problems with copiers, contact:

Ickbold Odnamar...............................................................................2841, 450FMarilyn Montague...............................................................................“O”450A

They will contact appropriate repair services

Revised 7/19/0714


Copyright PolicyBoard Policy includes written material, audio and visual material, as well ascomputer software. “It is the intent of the Peralta Community College District to comply with U.S.Copyright Law (Title 17, U.S. Code, Sect. 101, et seq.) This policy represents theDistrict’s effort to observe the copyright law. Employees are prohibited fromcopying copyright works unless the action is authorized by (a) specificexemptions in the copyright laws, (b) the principle of fair use, (c) the fair useguidelines, or (d) licenses or written permission from the copyright owner. Anyother copying must be approved on a case-by-case basis. Employees areprohibited from “performing” copyright works unless the performance isauthorized by (a) Title 17, U.S. Code, Sect. 110 (1) (4) or (8), (b) performancelicenses, (c) purchase order authorization, or (d) written permission from thecopyright owner or the owner’s agent. Employees, who willfully disregard theDistrict’s Copyright Policy, do so at their own risk and assume all liability,including the possibility of dismissal for persistent copyright infringements inaccordance with Board Policy, collective bargaining agreements, and law.”(Board policy, 6-20-95)

Custodial Service, Request forFor routine requests, submit Request for Custodial Services form available fromShirley Slaughter .............................................................................................2840, 455For urgent requests, Dwayne Cain.....................................................2867 or 2840, 25

EmailFaculty – For login and password, Vincent Koo ...........................................2845, 523Other employees – Contact your supervisor/administrator to request an emailaccountFor technical difficulties:

Vincent Koo..........................................................................................2845, 523Phi Le....................................................................................................2843, 523

Emergency Purchases – See Purchasing - Questions and Answers

Emergency Services – See Security Services

Equipment KeysAll locking equipment has a duplicate key. Place duplicate key in an envelopewith your name and office number, and turn in to:John Pang...................................................................................................... 2849, 450E

Events, SchedulingCommunity – At least four weeks in advance, complete and submit a CampusEvent Proposal form available from:Vacant ..............................................................................................................2884, 557

Revised 7/19/0715


Access for facilities rental events are arranged through the Business OfficeEmployees – At least one week in advance, complete a Campus Event Proposalform available from:Vacant ..............................................................................................................2884, 557Students – At least one week in advance, complete an ASBCC Campus WideEvent Proposal form available from:Vacant ....................................................................................................................... 511

Facilities, Access to College - See Section on Hours of Operation

Faculty Resource Center542 - computers, shelves, and copy machine

Field Trip PermissionSubmit a Field Trip Permission form to Dean or Department Chair at least oneweek in advance of trip. Forms available from:Marline Jenning...............................................................................................2861, 452

Final Exam SchedulePosted in Copy Room, West Wing of 5th Floor

Flyers, Brochures – See Marketing and Public Relations

Grade Change/Record CorrectionAdmissions & Records, Loretta Newsom.................................................... 2805, 152

HelpdeskBCC ................................................................................ [email protected], 1844, 523District .............................................................helpdesk@peralta.edu; (510) 466-7800

ID Cards9 a.m. to 4:30 p.m............................................................................................ 2013, 125You need an ID card when purchasing UC parking passes; you also may beasked for an ID card by BCC security. The process takes less than five minutes.

KeysThe Peralta Community College District will maintain safe and secure facilitiesfor students, employees and the public through a lock and key system designedto provide security through locked controlled access.

The lock and key system is one part of the District’s security plan for personneland facilities.

District Physical Plant is responsible for maintaining the mechanical lock systemDistrict wide.

Revised 7/19/0716


Faculty and other staff, issued keys by the College, are responsible for lockingand unlocking campus facilities to maintain the integrity of the lock and keysystem for security purposes.

All college staff is responsible for assisting in the security of personnel andfacilities by maintaining a controlled key distribution.

Colleges shall be guided by the following in issuing keys:Keys are the property of the Peralta Community College District and are issuedto personnel to give controlled access to PCCD facilities for authorizedassignments.

Keys are issued to personnel because they have the responsibility for unlockingand/or locking the facility.

Keys are not issued to personnel for areas that are staffed and, therefore, areunlocked.

Keys are not issued to personnel for areas that are unlocked during regularoperating hours. Example: General-purpose classrooms.

Personnel who wish to use the facility after hours for work-related reasons mustrequest access through their Administrator and the Business Office.

Request for Keys - Issuance Criteria

Request for keys must be accompanied with a Key Request Form. The form mustpossess your manager’s signature.The individual must require the access provided by this key to accomplishhis/her normal daily functions.Keys will be issued by the Business Office.John Pang...................................................................................................... 2849, 450E

DO NOT DUPLICATE OR ALLOW ANYONE TO DUPLICATE KEYS.

Please do not allow anyone to use keys issued to you as this may result inunnecessary fees entailed by you (key requester) in the event keys are lost.THE LOSS OF KEYS MUST BE REPORTED IMMEDIATELY TO THE BUSINESSOFFICE.

Key Replacement Charges:

$10 - Classroom/Office Key$25 - Sub-Master Key$50 - Grand Master Key

Revised 7/19/0717


Keys must be returned to the Business Office when no longer needed on aregular basis or due to termination of employment with BCC.

Part-time Instructors/Counselors not returning the following semester MUSTreturn keys to the Business Office. Payroll checks may be withheld until all keysare returned.

Learning Resource Center/Tutoring - 112

Library - 131Faculty Services:Orientation – Schedule a general or special-topic library orientation lecture forclasses. Standard orientation is a 50-minute lecture-demonstration of basicinformation resources in the BCC Library. The content and length of anorientation can also be tailored to meet your specific needs.Reserve Materials – Place book, articles, videos, etc. on reserve as required orrecommended reading for courses. To place materials on reserve, bring items toany library staff member.Request Materials for Purchase – Contact LibrarianReading Lists – Request selected bibliographies or lists of subject headings onspecific topics for your classes. Contact LibrarianDatabases – Access all BCC Library databases offsite by password, issued byLibrarianUCB Library Access – Full-time faculty may obtain a borrowing privileges card.See Librarian to issue a letter to UCB that will allow this privilege.

Locked Classrooms – See Security Services

Lost and FoundDay – Marilyn Montague..................................................................“O”, 450AEvening – Security Services ...........................................................2975, Lobby

Unclaimed items are retained for 30 days before being donated.

Mailboxes/MailroomOutgoing mail must be in the mailroom, 456, by 4 p.m. to go out the same day;however, it is requested that outgoing mail be received in the Mailroom no laterthan 3 p.m. to permit adequate time for postage metering and processing. TheMailroom eventually will be relocated to the first floor. If you are faculty anddon’t have a personal mailbox, check to see if your department has one.Otherwise, see Marline Jenning in the Instruction Office, Room 452 to requestone.

Revised 7/19/0718


1. Due to limited working space in the mailroom, it is extremely important thateach Instructor makes an effort to collect mail on a regular basis – at least once aweek – to eliminate the problem of over-crowded mailboxes.

2. Pickup of extra-large parcels: Packages that are too large for the individualmailboxes are often received. The Operator will call you or place a notice in yourmailbox requesting that you ask for your package at the Business Office. DONOT REMOVE PACKAGES WITHOUT INFORMING THE BUSINESS OFFICE.ALL REMOVED PACKAGES MUST BE ACKNOWLEDGED.

There are times when personal mail/packages are received at the College. Pleasenote, Berkeley City College is not responsible for your personal mail or stolenpackages.

3. Outgoing U.S. Mail: In order for your U.S. Mail to be processed on regularlyscheduled basis, it is requested that mail be received in the mailroom no laterthan 3:00 P.M. each day. Receipt of your outgoing U.S. Mail by 3:00 p.m. eachday will permit adequate time for postage metering and processing.

Remember we can affix postage only to official college business mail, which isbeing forwarded in the Berkeley City College envelope. Always indicate yourname and department in order that we may identify the sender in case ofreturned mail. Mail that is not adequately identified WILL NOT BE METERED.

Should your office anticipate an unusually large mailing of several hundredletters, notify the Business Office, extension 2841, 24 hours in advance in orderthat adjustments can be made in work schedules to provide adequate coverage toprocess any extraordinary request in a timely manner.

4. District and intra-college mail: In addressing District Office and intra-collegemail, indicated on your envelope the employee’s full name, College/District aswell as the College office. This expedites the processing of your mail and helps toensure its delivery.

Marketing and Public RelationsShirley Fogarino ..............................................................................................2852, 458The department works with college departments and units to develop andimplement annual strategic marketing plans which are integrated with BCC’sinstitutional strategic plans. If you are a Department Chair or unit supervisor,meet with Shirley to develop your plan in March. Publications (catalogs, classschedules, occupational brochures, and flyers) all must conform to BCC’scommon “brand” templates. All class and department publications must beplanned and reviewed with the Marketing and PR office to conform toinstitutional standards.

Revised 7/19/0719


Contact Shirley for “Branding Berkeley City College” guidelines. BCC has nobudget for paid advertising in print or electronic media; paid advertising for allfour Peralta Colleges is generated by Peralta’s Office of Marketing, PublicRelations, and Communications. However, BCC does generate press releases andPSAs for newsworthy events, and unique success stories. Press releases andPSAs must be on BCC press release and PSA letterhead, must follow the form ofthe Associated Press Stylebook and Libel Manual, and must be reviewed byMarketing and Public Relations. If you have a story idea for BCC Today, BCC’sbimonthly newsletter, or, if you wish to have a more immediate internal newsitem published in The Messenger, contact Shirley for deadline dates.

Meetings - See Scheduling Rooms

New Employee MentoringFaculty - Linda McAllister.............................................................................2998, 557Classified staff - Marilyn Clausen..................................................................2864, 244

Newsletters, College (BCC Today and The Messenger) – SeeMarketing and Public Relations

Offices for FacultyFull-time faculty offices are on the fifth floorPart-time faculty may have access to a desk, bookshelf space and locking storagespace on the 5th floor.

Office Hours for Full-time FacultyFive hours must be scheduled on at least four days of the week, but not betweennoon and 1 p.m. on Monday through Thursday (see College Hour). Giveschedule of office hours to:Marline Jenning...............................................................................................2861, 452

Office Keys - See Keys

Ordering Supplies, Textbooks – See Supplies and Equipment; andTextbook Orders

Overtime Authorization FormRequest form from Business Services, 450Overtime and comp time requires written authorization from the president

ParkingAt BCC – Park in Standard Parking Garage, 2061 Allston Way, between Shattuckand Milvia. Before 4 p.m., enter on Allston Way or Center Street; after 4 p.m.,enter on Center Street. To validate parking ticket for employees, go to Cashier’s

Revised 7/19/0720


Office, 153, during business hours; after hours, go to Security Services Desk inLobbyAt UCB or other off-campus site – Donna Dorsey......................................... 2871, 450BPurchase daily parking passes for UCB for $7 each at UC Parking Office, 2150Kittredge Street; show BCC ID card (see ID Card). Faculty only: save receipts andsubmit to Donna Dorsey, Room 450B, with a Parking Reimbursement form bythe end of each semester

Paychecks/PayrollFull and part-time employees are paid the last working day of the month. Pleasedo not call the Cashier’s Office to ask for an earlier paycheck.Pick up paychecks at Cashier’s Office, 153, the last (working) day of the month.When the last day of the month falls on a weekend, checks are available theFriday before that weekend.Arrange for Direct Deposit by completing and submitting a form available at theCashier’s Office, 153, or on the Peralta web site. Contact Rose Ilagan, Payroll, atthe District Office, 466-7273.

Faculty contact at BCC:Johnny Dong................................................................................................. 2862, 450CHourly classified staff need to turn in a time sheet by the 15th of the month to bepaid on the last working day of each month.Student hourlies need to turn in a time sheet by the 30th of the month to be paidon the 15th of the next month.Time sheets are turned in to the immediate supervisor and then, for processing,to:Ikhbold Odnamar......................................................................................... 2841, 450F

The Cashier’s Office, 153, disburses payroll checks early, from 10 a.m. until 4p.m., Monday through Friday. [According to Board Policy 3.09, disbursement ofchecks doesn’t need to begin until 12 noon.] “Warrants will be released after12:00 Noon on the last working day of the month or on the preceding Fridaywhen the last day of the month falls on Saturday or Sunday.”

The following options are available for staff members who are unable to pick uptheir checks:

1. Sign up for electronic deposit of payroll checks. This service is available to allfull and part-time employees. Applications for electronic banking are available inthe Business Office.

2. Provide a self-addressed, stamped envelope to the Cashier’s Office, 153, tohave your check(s) mailed.

3. Arrange for someone else to pick up the check. If so, written permission mustbe provided.

Revised 7/19/0721


District Policy states that payroll checks not picked up within ten (10) days are tobe returned to the District Office. BCC abides by this policy.

Revised 7/19/0722


Petty Cash ProceduresPetty cash is considered an emergency fund, and should be used sparingly. PettyCash is not intended to bypass the District’s on-line purchasing procedures.

1. All petty cash expenditures must have prior approval before items arepurchased. Without prior approval, you will not be reimbursed.

2. When requesting reimbursement, your managers’ signature must appear onthe Petty Cash Reimbursement Form along with the budget code to be charged.Original receipts and two copies must be submitted with the Petty CashReimbursement Form.

3. Items totaling more than $50 are not to be considered as petty cash. Purchasesin excess of $50 should be submitted for reimbursement in the form of Pay toRequisition. This will enable us to reimburse those items that are truly petty cashin a timely manner.

Phone Features/MalfunctionsMarilyn Montague ........................................................................................“O”, 450A

PhonesFaculty - Donna Dorsey............................................................................... 2871, 450BOther employees - Supervisor/administrator

Press Releases and Public Service Announcements – See Marketingand Public Relations

Psychological Services for StudentsIf a student appears dangerous to himself or others, contact Security Services. SeeSecurity ServicesMario Rivas......................................................................................................2810, 242Brenda Johnson ...............................................................................................2830, 142Tina Vasconcellos............................................................................................2836, 122Eti Valdez-Kaminsky ......................................................................................2915, 252

Purchasing - Questions and AnswersHow can I obtain goods and services?It is possible for you to obtain nearly all goods and services in advance of yourneeds through several purchasing alternatives. These preclude any need for“after-the-fact” written justification and insure that you will not be heldpersonally liable.

Who has the authority to purchase goods and supplies for the District?Board policy permits the Chancellor to authorize purchases up to $58,900 or asadjusted by the Price Deflation Index. Purchases above this threshold require

Revised 7/19/0723


Board approval. No district department or individual may order directly byletter, telephone, telegraph or any other manner without definite and priorwritten permissions. The District will assume no obligation except in previouslyissued and duly authorized purchase order.

Emergency Orders

Emergency purchases can be made for repairs or other situations where it is notpractical to prepare for in advanceContact your Dean/VP/Business Office for emergency ordersFailure to plan ahead is seldom justification for an emergency

Unauthorized Purchases

Can I personally pay for materials and then be reimbursed by the District?

NO!

The District will not reimburse any employee for any purchases made arbitrarilyunless advance arrangement and prior written approval have been made withyour immediate supervisor. NO EXCEPTIONS.

The Business Office has experienced increased incidents of purchases that havebypassed District purchasing procedures. These purchases are consideredunauthorized.

Staff is reminded that all supplies, equipment, and materials must be orderedfollowing District purchasing procedures. The District’s policy on unauthorizedpurchases is as follows:

“Unauthorized purchases will be returned to the department for one of three actions:

1. The goods may be returned and invoice canceled.

2. The goods will be considered a personal purchase and the manager/personresponsible will be obligated for payment.

3. Subsequent approval by Chancellor authorizing payment.

The request for payment will be returned to you if options (a) or (b) apply. Ouronly recourse for option (c) is to request the District to make the unauthorizedpurchase “good.” To accomplish this, requests for payment of unauthorizedpurchases must be accompanied with a full, written explanation as to whypurchasing procedures were not adhered to. This request is still subject to theDistrict’s discretion and will be returned to you upon rejection by the District.”

Revised 7/19/0724


For supplies, equipment, and materials that are needed immediately, staff mustwork with and have the approval of their manager. Please note that theserequests are exceptions and should be kept to a minimum.

Recycling (Paper, bottles, and cans)Use blue bins placed throughout the campus

Restrooms – See Bathrooms

Scheduling RoomsAtrium Cultural Plaza, Auditorium, 21 - Marilyn Montague...................“O”, 450AConference Rooms –451A, 451B, 457 - Marilyn Montague........................“O”, 450AConference Room – Room 543 - reserve by signing up on Bulletin Board in CopyRoom, 5th floor, West Wing

Security ServicesSecurity Services Desk ...............................................................................2975, LobbySecurity Services are provided by an outside agency; Security Officers are onduty Mondays - Fridays, 7 a.m. to 11 p.m.; and Saturdays, 8 a.m. to 5 p.m.All public bathrooms are equipped with devices that connect directly toEmergency Services (red button – 911); and BCC Security Services (black button -BCC Security Services Desk)For concerns about Security Services, contact:Shirley Slaughter .............................................................................................2840, 455

Signage for EventsEach department is responsible for producing and paying for its events signage.Templates are available; see Marketing and Public Relations

Staff Development, Request for FundsFaculty – Linda McAllister .............................................................................2998, 557Other employees – Supervisor or administrator

Student Lounge - 516

Supplies and EquipmentFaculty – See your department chairOther employees – See your department chair or supervisor

Telephone Services – See Phones

Textbook Orders – See Bookstore

Revised 7/19/0725


TimesheetsHourly classified staff need to turn in time sheets in order to receive paychecks.See Paychecks/PayrollPart-time faculty need to turn in a time sheet for Office Hours toJohnny Dong................................................................................................. 2862, 450C

Travel Requests – See Conference and Travel Requests

Unauthorized Purchases – See Purchasing - Questions and Answers

Voice MailMarilyn Montague ........................................................................................“O”, 450A

ZZ Forms – See Appendix – ZZ Forms

Revised 7/19/0726


Shared Governance, Committees and GroupsAssessment CommitteeChair: Tina Vasconcellos ................................................................................2836, 122Membership: Joseph Bielanski, Joshua Boatright, Nancy Delaney, Nina Kindblad,Cleavon SmithLength of Term: IndeterminateHow Selected: Appointed by PresidentPurpose: Coordinates institutional, program, and course level assessmentactivities. Collaborates with Curriculum Committee Chair on implementingAssessment. Currently coordinating the development of two Student LearningOutcomes per course; developing a manual for SLO development and methodsof assessment; and providing training based on manual.Recommends to: Vice President of InstructionBookstore CommitteeChair: Mario Rivas ..........................................................................................2820, 242Recommends to: Vice President of Student ServicesCentral Planning CommitteeChair: Marilyn Sargent ...................................................................................2815, 457Membership: Wise Allen, Marilyn Sargent, Joseph Bielanski, Shirley Fogarino,Terry Tricomi, Ikhbold Odnamar, Brenda Johnson, Mario Rivas, , ShirleySlaughter, Tina VasconcellosLength of Term: IndeterminateHow Selected: Appointed by PresidentPurpose: To give oversight to all of BCC’s planning activitiesRecommends to: PresidentClassified SenatePresident: Ikhbold Odnamar........................................................................2841, 450FMembership: All full and part-time classified staff membersPurpose: The Classified Senate shall represent classified employees in thecollege’s governance system. It is intended to provide: a body representing thevarious needs, concerns, and viewpoints of the classified staff not related tounion negotiation matters; a means through which the classified staff willcoordinate with administration and faculty to assure opportunities for inputfrom classified staff regarding college business and classified representation oncollege committees, thus assisting in the shared governance process; a bodythrough which the professionalism of classified staff is articulated and valued; anopportunity for enhancing the democratic process of informed decision-makingat Berkeley City College; and an opportunity to develop individual leadershipcontribution and development among the college’s classified staff.Recommends to: Leadership Council

Commencement CommitteeCo-Chairs:

Revised 7/19/0727


Paula Coil .............................................................................................2804, 121Jasmine Martinez.................................................................................2810, 241

Membership: Marilyn Clausen, Nancy Delaney, Shirley Fogarino, Lisette Garcia,Brenda Johnson, Mario Rivas, Terry Tricomi, Robert VergasLength of Term: IndefiniteHow Selected: Some members based on the positions held at BCC; othersvolunteerPurpose: To organize, coordinate, and execute BCC’s commencement ceremonyand receptionRecommends to: Vice President of Student Services

Community Relations and Outreach CommitteeCo-Chairs:

Shirley Fogarino...................................................................................2852, 458Mario Rivas ..........................................................................................2820, 242

Membership: Stephanie Sanders-Badt, Victor Flint, ASBCC President, twoStudent AmbassadorsLength of Term: As long as holding positionHow Selected: By responsibilities of positions heldPurpose: The purpose of BCC’s Community Relations and Outreach Committeeis to build and foster partnerships and collaboration with businesses, nonprofits,government, educational, faith-based organizations, and the community at large.The committee currently includes members of the college community whoengage in community relations, outreach and marketing activities. It coordinatesall college outreach activities.Recommends to: Leadership Council

Curriculum CommitteeChair: Jayne Matthews ...................................................................................2913, 541Membership:Wise Allen, Administration, Instruction.......................................................2933, 442Laura Alvarez-Bollentino, Faculty, Articulation/Counseling ............................. xxxFabian Banga, Faculty, Humanities/Art/Languages .................................2874, 554Barbara DesRochers, Faculty, Science/Math................................................2887, 551Val Djukich, Faculty, CIS................................................................................2876, 556Johnny Dong, Classified, Office of Instruction.......................................... 2862, 450CBarbara Dorham, Faculty, Library.................................................................2823, 132Peter Freund, Faculty, MMART.....................................................................2900, 553Jenny Lowood, Faculty, English/ESL/COMM......................................... 2912, 560BJayne Matthews, Faculty, Business/Econ/Coped/Intrd, ...........................2913, 541Mario Rivas, Administration, Student Services ...........................................2820, 242Gloria Vogt, Administration, Instruction......................................................2870, 453Fayette Wimberly, Faculty, Social Sciences ..................................................2951, 557Purpose: To provide guidance, advocacy, and oversight for the college’scurriculum by ensuring that it is academically sound, comprehensive, and

Revised 7/19/0728


responsive to the evolving needs of the community, so that the college mission,goals, and educational delivery to students are well served.OverviewThe Curriculum Committee is a subcommittee of the Academic Senate and ashared governance committee. It reviews and recommends course and programadditions, revisions, and deletions, and recommends policy related to academicofferings to the district’s Council of Instruction, Planning, and Development(CIPD). See Faculty (Academic) Senate for details of Board policy 2.23, Role ofthe Faculty Senate in District Governance.Functions• To provide leadership in curriculum development at the college• To provide oversight of all new courses and programs to ensure that academicstandards are maintained• To recommend all new credit and noncredit courses for approval by the PeraltaBoard of Trustees, through CIPD• To recommend all new credit and noncredit programs for approval by thePeralta Board of Trustees, through CIPD• To recommend program changes and course revisions for approval by thePeralta Board of Trustees, through CIPD• To recommend graduation requirements and general education requirementsfor the associate of arts and associate of sciences degrees to the general educationsubcommittee of CIPD• To assure the district and the Peralta Board of Trustees that all of the abovecomply with the standards set forth by the Education Code and Title 5• To provide a forum for innovation in teaching and learning• To review programs and courses in a systematic manner on a regular basis toensure that courses are kept current and relevantRecommends to: Vice President of Instruction, District Curriculum Committee,and Board of Trustees

Revised 7/19/0729


Educational Planning and Budget CommitteeCo-Chairs:

Wise Allen ............................................................................................2933, 442Gabriela Pisano....................................................................................2917, 554Shirley Slaughter .................................................................................2840, 455

Membership:Joseph BielanskiNoel Cantu, studentPaula CoilShirley FogarinoBrenda JohnsonLee MarsIkhbold OdnamarJohn PangMario RivasGloria VogtChuck WollenbergLength of Term: IndefiniteHow Selected: Classified Senate selects classified staff; Academic Senate selectsfaculty. Others volunteer.Purpose: Educational planning includes program review, unit planning at thedepartmental level, and coordination with Council of Department Chairs. Budgetincludes the development of a budget process that is documented, sustainablefrom year to year, participatory and addresses relevant accreditation standards.Recommends to: Leadership Council

Events and Facilities CommitteeCo-Chairs:

Vacancy ............................................................................................... xxxx, xxxShirley Slaughter .................................................................................2840, 455

Membership:Dwayne CainNancy CaytonShirley FogarinoBrenda JohnsonLee MarrsJasmine MartinezMario RivasTerry TricomiAllene YoungLength of Term:How Selected: Voluntary through SenatesPurpose: The Events and Facilities Committee’s purpose is two-fold: (1) tocoordinate the scheduling of on-campus special events; and (2) to ensure that thephysical resources of our urban campus create an aesthetically pleasing and

Revised 7/19/0730


creative environment that is conductive to the physical and intellectual well-being of our community.Recommends to: President

Faculty (Academic) SenateCo-Presidents:

Joseph Bielanski, Counseling..............................................................2902, 258Lee Marrs, MMART .............................................................lee@leemarrs.com

Secretary & District Academic Senate RepresentativeJoshua Boatright ..................................................................................2991, 134

Membership: All full and part-time facultyPurpose: Academic Senate means an organization whose primary function is tomake recommendations with respect to academic and professional matters.According to Title 5 and Board Policy 2.23, “academic and professional matters”means the following policy development and implementation matters:1. Curriculum, including establishing prerequisites and placing courses withindisciplines2. Degree and certificate requirements3. Grading policies4. Educational program development5. Standards or policies regarding student preparation and success6. College governance structures, as related to faculty roles7. Faculty roles and involvement in accreditation processes, including self studyand annual reports8. Policies for faculty professional development activities9. Processes for program review10. Processes for institutional planning and budget development, and11. Other academic and professional matters as mutually agreed upon betweenthe governing board and the academic senate.“Consult collegially” means that the district governing board shall developpolicies on academic and professional matters through either or both of thefollowing:a. Rely primarily upon the advice and judgment of the academic senate, ORb. The governing board, or its designees, and the academic senate shall reachmutual agreement by written resolution, regulation, or policy of the governingboard effectuating such recommendations.According to Board policy 2.23, the Board acknowledges that this choice meansthat:1. It shall receive and consider any advice the academic senate wishes to offer onmatters defined by the regulations as “academic and professional,”2. It shall accept the Academic Senate’s advice on “academic and professional”matters unless there are exceptional or compelling reasons not to, and3. If the Senate’s advice is not accepted the Board shall, if requested, promptlycommunicate to t he Senate, in writing, the reasons (May 14, 1991).Recommends to: Leadership Council

Revised 7/19/0731


Leadership CouncilChair: President, Judy Walters.......................................................................2850, 443Membership:Vice President of Instruction –Wise Allen ....................................................2933, 442Dean of Instruction –Gloria Vogt...................................................................2870, 453Vice President of Student Services –Mario Rivas.........................................2820, 242Dean of Student Services – Brenda Johnson ..............................................2830, 124DBusiness Manager – Shirley Slaughter ..........................................................2840, 455Public Information Officer – Shirley Fogarino .............................................2852, 458Research & Planning – Marilyn Sargent .......................................................2815, 457Academic Senate Co-Presidents:

Joseph Bielanski ...................................................................................2902, 258Lee Marrs...............................................................................lee@leemarrs.com

Classified Senate President – Marilyn Clausen ............................................2864, 244Associated Student Body President – Lemuel Johnson ...............................2905, 511Administrative Assistant, President’s Office – Terry Tricomi ....................2851, 441Length of Term: As long as holding the positionHow Selected: By virtue of the position heldPurpose: To advise the PresidentRecommends to: the President

Safety and Disaster Preparedness CommitteeCo-Chairs:

Stephanie Sanders-Badt ..............................................................................2907Shirley Slaughter ................................................................................2840, 455

Membership:Nancy CaytonPieter De HaanBrenda JohnsonNina KindbladLynn MasseyMarilyn MontagueGloria VogtLength of Term:How Selected:Purpose: The purpose of the Safety and Disaster Planning Committee is to assistmanagement with promoting a safe and healthful environment for staff, studentsand visitors.Recommends to: Business Officer

Scholarship CommitteeCo-Chairs:

Vacancy ............................................................................................... xxxx, xxxVacancy: .............................................................................................. xxxx, xxx

Membership:Length of Term:

Revised 7/19/0732


How Selected:Purpose:Recommends to: Vice President of Student Services

Staff Development CommitteeCo-Chairs

Linda McAllister..................................................................................2998, 557Laura Ruberto ......................................................................................2922, 555

Membership: Paula Coil, Mario Rivas, Marilyn Sargent, Terry Tricomi, GloriaVogt, Sonya WozniakLength of Term: Two years with a maximum of four consecutive yearsHow Selected: Vacant positions advertised to faculty, classified andadministration and Academic Senate is notified if a vacancy occurs. All threesegments equally co-govern and existing members of committee vote by quorumany new members.Purpose: To be generally responsible for the overall improvement of skills,knowledge, and community building of all segments of the college community.In accordance with state and district regulations the committee will supportactivities that may include, but are not limited to, the following: nurturingexcellence of teaching and learning, orientation of new faculty, promotingcommunication and communication skills, promoting personal and professionalcooperation, promoting excellence and currency in practice, and promoting asuperior work ethic and a high level of professional accomplishment.

Revised 7/19/0733


Student SenatePresident, Ali Nezam......................................................................................2905, 561Membership: President, Vice President, SenatorsLength of Term: One yearHow Selected: By electionPurpose: To represent the students at various levels of district governance.Recommends to: Leadership CouncilStudent Services Planning CommitteeChair: Mario Rivas ..........................................................................................2820, 242Membership: All department heads under student servicesLength of Term: Duration of employmentHow Selected: By virtue of position heldPurpose: Department heads come together to plan staffing, program review,Student Learning Outcomes, categorical budgetingRecommends to: Vice President of Student ServicesStudent Success CommitteeCo-Chairs:

Wise Allen ............................................................................................2993, 442Mario Rivas ..........................................................................................2820, 242

Membership:Brenda Johnson ...............................................................................................2820, 242Length of Term:How Selected:Purpose: Provide leadership for equity, matriculation, retention and persistenceRecommends to: Leadership CouncilTechnology CommitteeChair: Deborah Budd..................................................................................... xxxx, xxxDistance Education Coordinator –Fabian Banga ........................................................Computer Network Technician - Frank Chez ..............................................2846, 523College Network Coordinator – Vincent Koo ..............................................2845, 523Computer Network Technician – Phi Le ......................................................2843, 523Network Technician – Phu Le........................................................................2848, 523Distance Education Coordinator - Jennifer Lowood............................... 2912m 569BStaff Assistant, Student Services – Jasmine Martinez ..................................2810, 241Administrative Assistant, President’s Office – Terry Tricomi ....................2851, 441Length of Term: OpenHow Selected: VoluntaryPurpose: To make recommendations regarding distance education, technology,BCC’s website, and audio visuals.Recommends to: Leadership Council

UnionsPeralta Federation of Teachers (PFT) - FacultyVladeta Djukich...............................................................................................2876, 556

Revised 7/19/0734


Joe Doyle ..........................................................................................................2945, 553

Service Employees International Union (SEIU) – Classified (except forConfidential Employees)

Local 39Dwaine Cain ....................................................................................................2967, 454

Local 1021Lynn Massey ........................................................................................2812, 261Marilyn Montague................................................................................“O”, 450

Revised 7/19/0735


Code of Instructional StandardsThe Peralta colleges shall adhere to the 1940 statement of the AAUP on academicfreedom and tenure, using as their guidelines the AAUP statement of October 31,1971 on Freedom and Responsibility; the Ethical Standards of the Americanpersonnel and Guidance Association; and the Code of Ethics for Librarians of theAmerican Library Association.

Approved by Board of Trustees March 15, 1965Revised by Board of Trustees July 26, 1994

Department Chair Responsibilities1. Recruit hourly faculty for teaching positions and instructional assistantpositions.2. Participate in evaluation of all department faculty.3. Participate in recruitment and marketing planning withmarketing/community relations office.4. Present curriculum changes to curriculum committee and CIPD.5. Provide leadership in program evaluation.6. Respond to student inquiries about program-related issues.7. Attend all department chair meetings.8. Participate in strategic college planning and collaborate with other college staff(e.g., student services, matriculation) on retention issues and determiningprogram directions.9. Recommend supply, equipment needs to budget committee through deans.10. Work with career/transfer center on student outcomes.11. Assist with orientation of new staff with matters relating to instruction anddistrict policies.12. Develop process for regularly working with industry advisors and witharticulation representatives.13. Work with deans on developing schedule.14. Conduct department meetings (including minutes to appropriate deans).15. Other assigned duties.

Revised 7/19/0736


Faculty Assignments and ResponsibilitiesFaculty members are assigned to teach by the Dean of Instruction at each college.The maximum certificated base load shall be by mutual agreement between thefaculty member and the college.

All faculty members are expected to meet their classes at the scheduled day andtime. Classes will be held for the full time period on the first day/evening andthroughout the session.

At the first class session, faculty are expected to distribute their syllabi withwritten expectations of students, an outline of material to be covered, andprocedures by which students will be graded. Instructors are no longer requiredto file a CR/NC option form for students who choose a CR/NC grade. You arerequired only to note on the Census 1 Roster “CR/NC” next to those students’names that opt for the CR/NC grade prior to the second week of instruction.

The Dean of Instruction is responsible for keeping on file in the Office ofInstruction, Room 452, an up-to-date copy of your course syllabus for each ofyour classes. Please provide course syllabus before or on the first day of class.Please note the dates of Add, Drops and Withdrawals in your course syllabus.The syllabus must be handed out at the first class meeting. Wide differences insubject and content make it impractical to prescribe the format, but at minimuma statement of the college mission, course goals and objectives or StudentLearning Outcomes (SLOs), a week-by-week breakdown of material to becovered, some indication of grading/assessment and notice to students ofdeadline dates for credit/no credit or letter grade requirements for course shouldbe included in the syllabus.

A faculty member who cannot meet a class for any reason must call the college inorder for students to be informed if a class is cancelled. Please notify the collegeas much in advance as possible if you are going to be unavoidably late or absent.Call 981-2800 and/or 2861, 2871, or 2864 and leave a voice message if there is noanswer. [NOTE: If you are calling during “Hours of Operation,” please call untilyou get a live voice]. State where your class is located and the time that it meetsso that notices can be placed on the door of your classroom. An absence formmust be completed, signed and sent to personnel (at ???). Never arrange for yourown substitute. The Dean and/or Vice President of Instruction will make thesubstitution or approve the cancellation of your class for the day.

Final examinations or culminating activities are to be given as close to the end ofthe term as possible.

NOTE: Berkeley City College does not always follow the Peralta Colleges finalexamination scheduling listed in the Academic Calendar. The final examschedule is posted in the Copy Room, West wing of 5th floor

Revised 7/19/0737


Grading PolicyThis official grading policy is mandated by the State of California and adoptedby the Peralta Community College District.

Grade Points Definition Policy for RepeatingCourse with this Grade

A 4 Excellent Not PermittedB 3 Good Not PermittedC 2 Satisfactory Not PermittedD 1 Passing. Less than satisfactory Permitted. Upon petition,

original “D’ will remain but will not be computed.

F 0 Failing Permitted. Upon petition, original “F” will remain but will not be computed.

CR 0 Credit (at least satisfactory; Not Permittedunits awarded, not counted in GPA). Only assigned forcourses with CR/NC option.

NC 0 No credit. “NC” means the Permitted. Original “NC”student did not fulfill the will remain but will not beacademic requirements of the computed.course. (Only assigned forcourses with CR/NC option.)

W 0 Withdrawal. “W” is assigned for Permitted. Original “W” Students who withdraw will remain but will not beofficially from a class. computed.

MW 0 Military Withdrawal. Awarded Permitted. Original “MW”only for members of a will remain, but will notmilitary unit who receive be computed.orders compelling withdrawalfrom a course. May begiven in lieu of a grade or “W.”

I 0 Incomplete. (incomplete Not Permitted.academic work at end ofthe term for unforeseeableand justifiable reasons.

IP 0 In Progress Permitted. Original “IP”will remain but will not becomputed.

RD 0 Report Delayed Not Permitted.

Units and Grade Points

Revised 7/19/0738


For the purpose of building a student’s cumulative record, grades are treated inthe following manner:

Grade Units Attempted Units Completed Grade Points

A, B, C, D Counted Counted CountedF Counted Not counted CountedInc Not counted Not counted Not countedCR Not counted Counted Not countedNC Not counted Not counted Not countedMW Not counted Not counted Not countedW Not counted Not counted Not counted

The cumulative grade point average (GPA) is computed by dividing the totalnumber of units attempted into the total number of grade points earned.

Procedure for Awarding “CR”, “NC”, “W”, “MW”, “I”

CREDIT/NO CREDIT COURSES: In designated courses, students may elect totake a course on a credit/no credit basis rather than receive a letter grade. Thisdecision must be made by the end of the first week of instruction. Uponsuccessful completion of a credit/no credit course, the student earns thespecified number of units and the record will show “CR”. If the student’s work isunsatisfactory, the record will show “NC”. The course will not be used incomputation of GPA.

All courses listed in the Announcement of Courses are identified by a symbolthat appears directly after the number of the course. Courses fall into one of threecategories:

Courses that may be taken either for a letter grade or on a credit/no credit basis.

Courses that may be taken for credit/no credit only.

Courses that may be taken for a letter grade only.

Students planning to transfer to four-year institutions are cautioned that in mostcases courses in which a grade of “CR” was earned will not be counted towardthe courses required in a major. Furthermore, limitations are imposed on thenumber of units of “CR that will be counted toward a Bachelors Degree. Thestudent should consult the catalog of the transfer institution for more specificinformation. The designation of “CR of “NC may not be changed to a lettergrade.

Revised 7/19/0739


MILITARY WITHDRAWAL: The “MW” shall be assigned only for studentswho are members of an active or reserve military unit and who receive orderscompelling a withdrawal from courses. Upon verification of orders, the “MW’symbol may be given in lieu of a grade or a ‘W’ at anytime. The “MW” shall notbe counted in determining progress probation or in calculating grade points fordismissal.

WITHDRAWAL: A course, for which a withdrawal is reported by the datenoted on the Academic Calendar shall not be noted on the student’s academicrecord.

A “W” symbol can only be awarded to a student after the date noted on theAcademic Calendar.

The academic record of a student who has withdrawn from class, or dropped byan instructor MUST REFLECT A GRADE OTHER THAN “W.” The “W’symbol shall be used for progress probation only, not for academic probation.

Peralta Community College DistrictBoard Policy 5.02-5.15

Also, see Board Policy 5.22 Standards of Scholarship. Approved March 17,1981;revised June 25, 1991

Revised 7/19/0740


Intellectual FreedomIntellectual freedom at each College is to be guarded as a vital right of mankind.Each College, in training students for full participation as citizens, mustencourage free discussion and inquiry in the pursuit of truth. Recognizing thatonly in the free exchange of ideas can maximum potential of any educationalinstitution be reached, the faculty and students are urged to study any and issuesand problems.

The freedom to think, to read, to speak, and to question is necessary to thedevelopment of an intelligent citizenry. These freedoms constitute a part of thephilosophy of the instructional program at the Colleges in the PeraltaCommunity College District and are guaranteed to the faculty and students.

Schedule ChangeWhat: A Schedule Change Form is a form to indicate any additions (new classsections), cancellations, or changes in days, times, rooms, or instructors.

Who: Department chairpersons and/or division deans complete the forms.

When: Department chairpersons or division deans complete a Schedule ChangeForm for all additions, cancellations, or changes that occur for a class scheduleafter the college sends the final schedule for that particular semester to theDistrict Office. Department chairpersons and deans make any changes beforethat time on the “greenbar” or hardcopy of the schedule as cloned from theprevious year.

Why: A Schedule Change Form is a way of ensuring that the appropriate peoplehave approved all schedule changes. This will prevent individual facultymembers from going to the academic support specialist requesting room or timechanges and will ensure that faculty members communicate with theirdepartment chair. It also ensures that department chairs work through theirdeans to avoid canceling wrong classes, ensuring that a classroom is available,etc. Since changes in instructors can affect an instructor’s load and can affect thecost of the schedule when the change involves part-time faculty, it is importantthat the deans be able to track all changes to eliminate problems that can occur.

Where: Submit the completed forms to the appropriate administrator for review.They, then, send them to the academic support specialist, who enters theinformation into the mainframe. The academic support specialist makes changesonly if the forms are e-mailed directly from one of the division deans.

Revised 7/19/0741


How: The instructions below explain how to complete and submit the electronicSchedule Change form.

The electronic form is set up as a template. This means that no one can alter theform but rather can only insert information. To move from one text field to thenext, simply hit the “tab” key. Follow these instructions:

Step 1: Fill out the Schedule Change Form.

The following information is required on all form submissions:

1. Term: Click on the dropdown menu, and select the term in which the class isoffered.2. Date: Enter the day’s date.3. Initiator: Click on dropdown menu where Wilson Au’s name appears to find acomplete listing of the names of all the department chairpersons and the divisiondeans. Click on the appropriate name.4. Add Section; Cancel Section; Change/Correction: Click on the appropriate boxto insert an X depending on whether the purpose of the form is to add a section,cancel a section, or make a change or correction. NOTE: The division dean willinsert the date for a cancellation.5. “Schedule of Classes” Page No.: The division dean will enter the page number.6. Class Code: When adding a class, no class code exists. The academic supportspecialist will create the code when adding the class. For a cancellation orchange, enter the code for the class.7. Department: Enter the department prefix, e.g., AFRAM.8. Course No.: Enter the course number, e.g. 33.9. Concurrent Sections: Some of the studio art classes, the CIS classes, the creativewriting classes, and the Multimedia Arts classes have concurrent sections. If theclass has concurrent sections, enter the class codes for each of the concurrentsections. If the class has no concurrent sections, proceed to the next section.10. Course Title: Enter the course title.11. Course Effective Dates: Complete these dates only if there are new dates (acorrection) or if it is a new class (an addition).12. Units: If for some reason the units are changing for a course, enter thisinformation. Otherwise, the units section is usually blank.Complete only the following parts of the form that are applicable. For anadditional class, complete the lecture hours and days; laboratory hours (if a lab)and days; and instructor. The dean in charge of room scheduling will assign theroom. When making a change in the schedule, complete only what is changing,e.g., complete only “Instructor” if changing from “Staff” to a designatedinstructor.13. Lecture Hours: If changing the hours of a lecture class, enter what currentlyexists in the “From” part and the new hours after “to.”14. Days: Various days appear on dropdown menus. Simply click on the words“No Change” to see the complete menu.

Revised 7/19/0742


15. Laboratory Hours: Applicable if this is a laboratory section or if lab hours arepart of the class. Enter these hours following the guidelines for 13.16. Days: Again, only applicable for lab sections. Follow the same guidelines for14.17. Room: If the dean handling room scheduling has already identified the room,enter the building and room, e.g. BCC xxx or Annex 145. Otherwise, the deanwill complete this item.18. Notes: To be used for special instructions, such as special meetings dates forclasses that meet only on certain Saturdays, special directions for students, etc.Otherwise, skip this part.19. Instructor: If changing from one instructor to another (or from staff to adesignated instructor) or for staffing a new section, enter the instructor’s nameand social security number if you know it.

The academic support specialist completes the last two items.

20. Comments: This space is for the academic support specialist to add commentsas needed.21. Date Added to Schedule Change Bulletin: The academic support specialistadds this date.

Step 2: E-mail the Schedule Change form to the appropriate supervisor forapproval.

Step 3: The supervisor reviews the information and then e-mails the form to theacademic support specialist.

NOTE: Receiving the Schedule Change from a dean or vice president will signalthat the supervisor has approved it. If the academic support specialist receivesthe form from someone other than a supervisor, the specialist will return it to thesender with instructions to route it to the appropriate supervisor.

Revised 7/19/0743


ZZ Forms

What: A ZZ assignment involves all non-teaching assignments for which a facultymember receives credit toward his or her workload, for example, serving as departmentchairperson, or for any activities that the person will receive compensation for beyondwhat the person receives for his or her contract. The activities range from attendingworkshops to developing curriculum, from serving on various committees to being anofficer in the faculty senate. The following information explains the procedures forcompleting the form.

Who: Generally, department chairs, program directors, and administrative assistantsgenerate the ZZ forms.

When: To enable the Office of Instruction and the Office of Student Services to budgetand manage costs, ZZ forms should be submitted prior to the beginning of the semesterfor which the intended activity will occur. Supervisors need this information to determinewhether fulltime faculty members are at load (or, in some cases, over load) and to ensurethat the college has sufficient funds to pay for the activities. ZZ’s must receive approvalprior to the activity.

Why: ZZ forms allow the academic support specialist to enter non-teaching assignmentsand office hours into the system so that fulltime faculty receive proper credit for meetingtheir contracted load obligation or so that they receive proper extra compensation for anyoverload they work. Additionally, submission of the ZZ forms ensures that all part-timefaculty receive payment for non-teaching work that they do.

Where: Submit the completed forms to the appropriate administrator for review. They,then, send them to the academic support specialist, who enters the information into themainframe.

How: The instructions below explain how to complete and submit the electronic ZZ form.

The electronic ZZ form is set up as a template. This means that no one can alter the formbut rather can only insert information. To move from one text field to the next, simply hitthe “tab” key. Follow these instructions:

Step 1: Fill out the ZZ form.

Enter the following information to fill out the form:

22. Date submitted: Insert today’s date.23. Submitted by: Insert the name of the person submitting the form.24. Semester: Select the appropriate semester from the dropdown menu.25. Year: Select the appropriate year from the dropdown menu.

Revised 7/19/0744


26. Assignment: Select the appropriate assignment from the dropdown menu. Note thatthe title of the assignment appears after the three-letter code, e.g. DCP – Dept. Chair.27. Number: Use the following list to determine the appropriate number:For CDV, CON – Counselors, DAS, FSN, LDS, LIB, LOP, LWP, ODV, OFC, OIS,RWP, or SAB, use the following numbers as appropriate:001 – for fixed 30 hours002 – for 0-30 hoursNOTE: For OFC – Office Hours 0-1 hour, use 003.

For CON – ENAB-DSPS Prog. or for OIS – DSPS Program, use the following numbersas appropriate:003 – for fixed 30 hours004 – for 0-30 hoursNOTE: For OIS – DSPS (LD Spec), use 005.

For CON – EOPS, use the following numbers as appropriate:005 – for fixed 30 hours006 – for 0-30 hours

For CON – CALWORKS, use the following numbers as appropriate:007 – for fixed 30 hours008 – for 0-30 hours

For DCP – Dept. Chair, use the following numbers as appropriate:001 – ASL002 – CIS003 – BUS/OFC TECH004 – ENGL005 – INTRD006 – ARTS/HUMANITIES007 – SOCIAL SCIENCE008 – SCIENCE/MATH009 - TRAVEL

For LBB, LBC, LBU, PFT, SDC, and TEN, use 002.28. Units: Enter the number of units the person is receiving for this assignment.29. Code: The academic support specialist enters the code.30. Faculty: Enter the name of the person receiving the ZZ assignment.31. SSN: Enter the Social Security Number for this person if possible.32. Part Time: If completing the ZZ for a part-time faculty member, click the appropriatebox as to whether the person is new or continuing. If completing the form for a fulltimefaculty member, go to the next step.33. Contract: For fulltime faculty members, click the box to indicate whether the ZZ ispart of the person’s load or counts as extra service.

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34. Beginning date: Enter the date that the work will begin. In some cases, the ZZ willrun an entire semester whereas in others it may be for a one-day activity.35. Ending date: Enter the date the faculty member will complete the assignment.36. Total hours: Enter the total number of hours related to this assignment. Note: whetherthe hours total less than 30 hours or 30 hours will affect the assigned number. (See step6.)37. Load calculation: Multiply the total hours of the assignment times 0.5 and then divideby either 17.5 (when the assignment is during the fall or spring semesters) or 6 (when theassignment is during the summer term). Click on the dropdown menu to select either 17.5or 6. Then enter the total for EQ(uated) Load after completing the calculation.IMPORTANT: All part-time faculty members have a load restriction of 8.85 units. Thismeans that their total load cannot exceed that number of units. If an instructor is alreadyteaching 8 units, for example, the equated load of the ZZ cannot exceed .85 units. If itdoes, the hours devoted to the activity must be reduced. In some cases, it may mean that aparticular instructor cannot have any additional assignments that would count againstload.38. Pay Rate: Enter the faculty member’s pay rate. Obtain this by looking at the facultymember’s instructional assignment (IAS) on the main frame, or ask the academic supportspecialist or one of the administrative assistants for assistance.39. Open entry/exit and Noncredit: These designations apply only to special cases. Whenan assignment is connected with an activity that has no set hours, such as collecting FTESfrom tutoring and other student support services, click the “open entry/exit” box. If theassignment involves working in connection with a non-credit class, check that box. Forthe majority of ZZ assignments, select neither of these boxes.40. Other information: Enter information about what the assignment is. For example, itmight be “Scoring the HAWrVEE exam,” “Overload teaching hours,” “New coursedevelopment,” etc.41. L(ocation): BCC is location 8, so this number already appears on the form.42, Fund: The fund indicates the location of the funds being used to pay for this activity.The fund varies. The majority of the time, the money comes from the General Fund.When this is the case, enter 01. A few specialized funds exist when it is a federallyfunded project and in other special circumstances. To find a complete listing of the codenumbers assigned to the various funds, enter /fun on the mainframe.43. Cost C(enter): Only a limited number of likely cost centers exist to charge the ZZ to.Here is a listing of the numbers according to cost center:

100 – Office of the President101 – PACE Program102 – Staff Development300 – Instruction301 – Biotechnology Program350 – Library400 – Student Services600 – Fee-based700 - CITD

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23. Object: ZZ’s are for non-teaching assignments. The object code designates the area inwhich the person works. Unless the assignment is related to being department chair,counselor, librarian, or non-teaching retiree, use 1456, which is for “other non-teaching.”Enter the object code by clicking on the dropdown menu and selecting the appropriatecode from the following list:

1452 – Department Chairs1453 – Counselors1454 – Librarians1456 – Other Non-Teaching1457 – Non-Teaching Retirees

NOTE: A complete list of the object codes appears in the mainframe. Enter /OBJ.24. PR (Period): The number here indicates the time frame for the ZZ. Click on thedropdown menu to choose the appropriate number from the following list:

1 – Yearly2 – Spring3 – Summer4 – Fall

25. Activity: The activity code indicates more specifically the area of the assignment.Most ZZ assignments fall under the 6020 activity code (Course and CurriculumDevelopment) in the instructional area and the 6301 activity code (Counseling andGuidance) for the counseling area. When the activity relates directly to a discipline, theactivity code (the top code) for that discipline will be the choice. The activity code fordisciplines appears in the college catalog in the course listings. After each coursedescription, a six-digit number appears with the last two numbers being separated by aperiod, e.g., for AFRAM 1, the number is 2202.11. The first four digits are the activitycode. The following is a list of the activity codes that appear on the dropdown menu:

6017 – Faculty Senate6020 – Course and Curriculum Development6120 – Library6301 – Counseling and Guidance0809 – ASL0401 – Biology0502 – Business0701 – CIS4930 – Cooperative Education1501 – English Composition1503 – English Literature1507 – English Creative Writing2205 – History4903 – Humanities0509 – International Trade1701 - Mathematics1099 – Multimedia Arts

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1901 – Physical Science2207 – Political Science2001 – Psychology2208 – Sociology1105 – Spanish3009 – Travel

NOTE: A complete listing of activity codes appears on the mainframe. Enter /ATV toaccess that list.26. SUF(fix): Some disciplines have sub-designations to distinguish between areas withina discipline or to serve other coding purposes. The suffix appears after the activitynumber (the top code) in the college catalog. For example, the AFRAM code is 2202.11.The last two digits after the period are the suffix. Most disciplines have a suffix of 00, butsome, like AFRAM, have other numbers.27. PROJ(ect): The District Office assigns project numbers. Unless the funds are comingfrom a special funding source or are connected with a particular project, the projectnumber will be 000. Check with the campus Business Office with any questions aboutwhat the project number should be.28. LN (Line): The Business Office or an administrator may set up special line numbersto help track funds expended for a particular activity. ZZ assignments are usually paid outof the General Fund, so the number is usually 00. Sometimes a special project has a linenumber other than 00, but these are rare. For example, for a ZZ related to CALWORKS,02 designates a work/study person, and 03 designates coordination.29. Cost: Determine the cost by multiplying the pay rate times the equated load times thenumber of weeks in the term (17.5 or 6). IMPORTANT: Calculate costs and then ensurethat enough money is in the budget to cover these costs. Unless the budget containsenough money to cover the expenditure, do not submit the ZZ.

The academic support specialist will insert the date after “DATE ENTERED” and willprovide his or her initials.

Step 2: E-mail the ZZ form to the appropriate supervisor for approval.

Step 3: The supervisor reviews the information and then e-mails the form to the academicsupport specialist.

NOTE: Receiving the ZZ from a dean or vice president will signal that the supervisor hasapproved it. If the academic support specialist receives the form from someone other thana supervisor, the specialist will return it to the sender with instructions to route it to theappropriate supervisor.

berkeley city college all employee handbook revised 7/19/07 all employee handbook mission berkeley...

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