benefits orientation great benefits for great people welcome! my benefits orientation

Benefits Orientation

Great Benefits for Great People

Welcome! My Benefits Orientation


Eligibility Requirements

Benefit

.75 to 1.0 FTEFull-Time

(30-40 hours per week)

.5 to .7 FTEPart-Time

(20-29 hours per week)

Casual Pool(or less than 20 hours

per week)

Medical Y Y N

Dental Y Y N

Vision Y Y N

Flexible Spending Accounts Y Y N

Life Insurance Y Y N

AD&D Y Y NVoluntary Supplemental Life Insurance Y Y N

Long-Term Disability Y Y N

Cancer, Heart & ICU Y Y N

LegalShield Y Y N

403(b) Y Y Y

457(b) Y Y Y

Tuition Reimbursement Y Y N

Employee Assistance Program Y Y Y


Who Can Be Covered

• You

• Your Spouse

• Domestic Partner*

• Your dependent children (including adopted and step-children) to age 26

• You must complete the DP affidavit process before DP coverage can begin


When Are Benefits Effective

First of the Month Following Date of Hire or Eligibility Date

• Medical

• Dental

• Vision

• Flex

• Life Insurance

• Company paid

• Supplemental Voluntary Life guaranteed amount for newly eligible employees (Underwriting must be completed for excess life insurance and will be effective upon approval)

• AD&D

• LTD (1st of the month following 1 year benefit eligible status)

• LegalShield

• Washington National (Underwriting must be completed for coverage and will be effective upon approval)

• Retirement Plan

• Company Contribution in 403b plan (1st of the month following 1 year benefit eligible status)

• Your Contribution


Enrollment Deadline

• 31 days from hire date/date of benefit eligibility

• Enroll online

• Benefits elected are in effect as follows:

• Flexible Spending Accounts – through July 31, 2014

• All other elections – through July 31, 2014

• Retirement Plan- Your contributions are in effect until you make a change

• Once elections are made, there cannot be any changes made, unless there is a qualifying event.

• Open Enrollment for next plan year will be in July for all plans.


Qualifying Events

· Marriage, Legal Separation, Divorce, Death

· Birth, legal adoption, or placement of a child in the

home

· Death of your spouse, domestic partner, or dependent

child

· Change of Dependent Child Status – your child reaches

the age limit for coverage or they obtain other coverage

· Open enrollment of a spouse or domestic partner

(Contact Benefits within 31 days of the event)


· Change of your employment status or the employment status of your spouse or domestic partner examples:

• Regular full time to regular part time status• Regular part time to regular full time status• Casual pool to regular status or regular status to

casual pool• Temporary to regular status or regular status to

temporary• Beginning or end of Leaves of Absence

These are not all the Qualifying Events – Call Benefits to find out if your event is a Qualifying Event


Health Insurance


Dental


Vision


Flexible Spending AccountsHow They Work:• Set aside a portion of your paycheck before taxes

are withheld• Money deposited into an account for you held with

plan administrator• That money used to pay for

• unreimbursed health care expenses• dependent day care expenses

Why Participate:• Saves you money because you don’t pay taxes of

what you save


Flexible Spending Account Limits Healthcare FSA

Maximum Annual Contributions: $2,500 for August 1, 2013 to July 31, 2014.

Eligible Expenses:

• Deductibles, co-pays and other expenses not covered by insurance

• Prescription drugs and medical supplies• Dental, orthodontics• Vision, eye glasses, contacts, eye surgery


Flexible Spending Account LimitsDependent Day Care

FSAMaximum Annual Contributions:

$5,000.00 married/joint return $2,500.00 married/separate return

Eligible Expenses: Child care, non-residential summer camps, and elder care that you find

necessary to work

Eligible Dependents: A child under age 13 that you can claim as a dependent. A spouse or

other dependent who is physically or mentally incapable of caring for

self


Know Your Plan’s Details

• FSA elections only made at annual enrollment, when you join the company, or have a “qualifying event”

• Use-it-or-lose-it Rule

• Reimbursement options:• Debit Card• Online Claim Submission• Hard-copy claims mailed of faxed

• Keep Your Receipts


Life Insurance

For You

Basic Life/AD&D (no cost to you)- 1x salary- AD&D 2x salary

Voluntary Supplemental Life- $10,000 - $250,000 available

guaranteed issue- $260,000 - $500,000 available if

answer health questions- Increments of $10,000

For Your Dependents

Voluntary Life*:

Spouse/Domestic Partner:

- $10,000 – $100,000 available guaranteed issue

- $110,000 - $250,000 available if answer health questions

- Increments of $10,000

Child:- $1,000 (2weeks – 6 months)- $2,500 (6 months – 26 years)

* Must buy additional life on yourself to get for your dependent* When you key in amount you will see premium* Spouse/DP coverage can’t exceed employee’s voluntary life election


Voluntary Supplemental Life

Special GUARANTEED ISSUE for Newly Eligible ONLY!

Future requests for coverage at Open Enrollment are subject to

Evidence of Insurability

$250,000 guaranteed issue Employee Coverage$100,000 guaranteed issue Spouse/DP CoverageChild(ren) Coverage guaranteed issue


Beneficiary Information


Long Term Disability

No Cost to You

• Coverage is effective first of month following one year in a benefits-eligible status

• PAYS 60% of base monthly earnings (not taxable) after being totally disabled for 180 days


LegalShield

Cancer/Heart/ICU


Fidelity Retirement Plan


Tuition Reimbursement

• Eligibility-• Full-time & Part-time (20-29 hours/week)• 6 months of service

• Reimbursement-• 24 College-Credit Hours per Fiscal Year

• Prorated on assigned FTE status• 1.0 to 0.9 = 24 hrs; 0.8 to 0.7 = 21 hrs;

0.6 to 0.5 = 18 hrs• 4 courses per semester limit• Reimbursement up to UNM regular in-state or CNM in-

county rate (course fee reimbursement with itemized receipt)

• Process-• Apply prior to class start date• See HR policy 370 – Tuition Reimbursement for details


Additional Benefits


My Annual (Vacation) Leave

10 days by end of your 1st year – Accruals prorated on hours worked (max 3.08

hours per pay period)

1 additional day for every additional year until accruals max at 20 days/year

Eligible to use Annual Leave after 5 months service

See HR policy 215 – Leave Annual for details


My Paid Holidays

1-New Year’s Day

2-New Year’s Eve Day or Day After N.Y.D.

3-Memorial Day

4-Independence Day

5-Labor Day

6-Thanksgiving Day

7-Thanksgiving Day After

8-Christmas Day

9-Christmas Eve Day or Day After Christmas Day

9 Paid Holidays per Year

Up to 8 paid hours per holiday based on normal schedule

See HR policy 225 – Leave Holiday for details


Sick Leave

• 7 Days Minor Sick Leave Accrual per Year– Accruals prorated on hours worked (max 2.15

hours per pay period)– Use for absences up to 24 consecutively

scheduled work hours due to illness or injury• 6 Days Major Sick Leave Accrual per Year

− Accruals prorated on hours worked (max 1.85 hours per pay period)

− Use for absences over 24 consecutively scheduled work hours due to illness or injury

Eligible to use Sick Leave after 90 days service See HR policy 235 – Leave Sick for details


Lots of Other Benefits

• Direct Deposit• NM Educators Federal Credit Union• United Way via Payroll Deduction• Employee Assistance Program• Discount Programs: Recreation, Shopping, Child Care, Fitness,

Car Services, Dining and more• “Half-Price” Popejoy & Lobo Season Tickets and access to UNM

Rec Services, Johnson Gym & more via LoboCard• Employee Referral Bonus Program• Annual Sick Leave Sell-Back Opportunity• Catastrophic Leave & Medical Crisis Leave Bank Programs• Employee Service Teams Participation• Reward & Recognition Programs (I CARE)• Service Awards Program & Recognition Banquet• Annual UNMH/HSC Family Fun Day• Employee Scholarship & Training Opportunities


Using Lawson My HR

and Employee Self

Service

My HRAdding Dependents


Employee Self ServiceEnrolling in

Benefits


Deadline to Enroll in Benefits

• You have 31 days from hire/eligibility date to enroll.

• Enrollment is on-line• If you do not enroll, you will only have life

insurance/AD&D


Any Questions?

Call HRBenefits

Lisa MittmanBenefits Tech.272-5642

Calandra RedhouseBenefits Specialist272-1903

The information in this presentation is not intended to replace benefit plan details. Please refer to summaries of benefit plans and Policies and Procedures for specifics.

Email HR Benefits

[email protected]

benefits orientation great benefits for great people welcome! my benefits orientation

Documents

benefits orientation

benefits orientation

online benefits

regular status

contribution slide

qualifying event slide

self slide

time status regular