ben laabs & tessa hill€¦ · use time well • focus on the task at hand = mindfulness • take...
TRANSCRIPT
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TimeManagementStrategies
BenLaabs&TessaHill
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“PlaytoWin”KerryAnnRockquemore
NationalCenterforFacultyDevelopment&Diversity
• Considerhowyouspentyourtimelastweek(orinatypicalweek)–whatwastheratioofyourtimespentonteaching,research,service?
• Howdoesthismatchupwiththeexpectationsofyourinstitution?
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MultitaskingMyths
• Human brain not wired for it.
• Wastes more time than gains.
• Leads to mindlessness • Successful people are
not multi-taskers, but those who can focus on one task for short intervals.
See: The Organized Mind, Daniel Levitan and, Brain Rules, John Medina
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UseTimeWell• Focusonthetaskathand=mindfulness
• Takeadvantageofshorttimeperiods
• Scheduleyourthinking,planning,exercise,writingtimeandsticktoit!
• Restrictyourtravelsfor“work.”
• Takeavacationanddisconnect.
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DealingwithClutter
• Clutterisanythingthathasnocurrentvalue,merit,oruse.
• Clutterisclutternomatterwhereitis.
• Clutterispostponeddecisions.
80-90%ofpaperinaEilecabinetwillneverbeaccessedagain(forcomputerEiles,it’smorelike99%)!
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Interruptions• Self-Interruptionisthegreatestdistraction
• Don’tdoitnow–writeitdown!
• Closeyourdoorwhenyouwanttoworkinpeace.
• Youdon’thavetoanswerthatphoneorrespondtothatemailmessage!
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SpeciLicTimeManagementStrategies/Exercises
• Whatareyourbiggesttimemanagementproblems?
• YourtimeshouldreLlectyourbeliefs,goals,aspirationsandhowyouarebeingevaluated.
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TheProductiveEnvironmentScorecard™
• AdaptedfromMegginMcIntosh,TheProductivityProfessor™
• Completethesurveyhonestly.
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TheProductiveEnvironmentScorecard™
• 105-117:Congratulations!You’reamodelfortherestofus!
• 79-104:You’reontherighttrack,butthere’sroomforimprovement.
• 53-78:You’refrequentlystressedandhaveasensethatyou’renotbeingaseffectiveasyouwanttobe(andneedtobe).
• 27-52:Disasterisloomingifchangesarenotmadesoon!
• <26:Gethelpimmediately!
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AvailabletoPromise
method(ATP)
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Important/UrgentMatrix
(popularizedbyStevenCovey,“7HabitsofHighlyEffectivePeople”)Notethereare“apps”forthisnow,thatmanageto-dolistsinasimilarmanner
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Gadgets,AppsandTools
• AcademicLadder• NationalCenterforFacultyDevelopmentandDiversity
• CuttingEdgeworkshops
• Appsforto-dolists• Sharablecalendarapps(e.g.,GoogleCalendar)
• Timetrackerapps–evaluatetimeusageregularly
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Doyouhaveafavoritetool/app/systemfortimemanagement?
• Rememberthattimemanagementisaboutmatchingyourvalues/goalswithhowyouspendyourtime–noappcanLixthatproblemforyou,and…
• Thesetoolsonlyhelpifyouactuallyusethem,consistently.
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ManagingE-mail• TurnofftheautomaticnotiLication!
• UseLiltersforjunk• Yougetlessifyousendless.• Don’trespondtotrivia.• Wait24hoursforreplying• Usethetelephone!Youcanoftenresolveissuesquicklyandsavetime!!
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Howdoyousay“No”torequests?
• “Nolympics”–partnerwithabuddy–earnapointeachtimeyousay‘no’toarequest–rewardyourselfaftersome##points!
• Forceyourselftosay‘no’to3thingsbeforesayingyes.
• CanIcompletethistask(review,presentation,service)inthenextweek?Ifnot,say‘no’
• AmImeetingmyownwriting/productivitygoals?Ifnot,thenIcan’tsay‘yes’tohelpothers
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“PlanforMargins”–RichardYuretich,EarlyCareerLeader
• Arriveatmeetings10minutesaheadoftime.• Leavespacesinyourcalendarbeforeandafterevents.
• Buildinpreparationanddecompressiontime.• Buildinfollow-upandclean-uptime.• Alwayskeepsometimeunstructured.• Workisapartofyourlife.Howmuchitoccupiesisuptoyou.
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Work,Life,Tenure• Workisanintegralpartofyourlife,butonlypart.Treatitassuch.
• Tenureispartofanaturaltrajectoryofsuccess.
• Useplanstoguideyouinachievingyourgoals.