ben berry – cio-odot october 14 th - 15 th 2009 software as a service (saas) strategy and...
TRANSCRIPT
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Ben Berry – CIO-ODOTOctober 14th- 15th 2009
Software as a Service (SaaS) Strategy and
Brokering IT Contracts Workshop
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Overview
Derive a SaaS
(Software as a Service) strategy and a standardized process for brokering IT contracts on a statewide basis to reduce IT procurement cycle time and obtain cost efficiency.
Dugan Petty
(State CIO)
David Almond (Transformation Administrator - Department of Administrative Service)
Julie Pearson (CIO - Secretary of State)
PURPOSE EXECUTIVE SPONSOR
CO-OWNERS
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Dugan Petty – State CIOExecutive SponsorOctober 14th 2009
Kick off
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Workshop Scope
SaaS Strategy Brokering IT Contracts
SaaS Procurement
Process
Flow
Create a
stakeholder-based
consensus driven
state SaaS
strategy.
Produce stakeholder
driven consensus
decision on SaaS
applications for
enterprise licenses.
Use waste identification
and process improvement
methodology to reduce
the non-value added time
in SaaS procurement.
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SaaS Overview
Rishi Sood Research Director-Gartner
October 14th 2009
• State & Local Environment• SaaS and AO• Next Steps in Technology Management
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Master Change Facilitator
– Ben Berry-CIO ODOT
Facilitators
– Gabriela Pop, MBA-ODOT IT Intern
– Joyce Wu, MBA-ODOT IT Intern
– Howie Pham, MBA-ODOT IT Intern
Coordinator
– Vickie Warner-Executive Assistant
– John Kazmierski-Videographer
Participants Introduction & Icebreaker
Introduction
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Ground Rules
Listen actively, try
not to interrupt
Everyone
participates
and respects ideas
Feel free to
respectfully
challenge one
another by asking
questions
Be honest
Others…
One report-out for
each breakout team
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Gather people from key agencies to create consensus decision making, both insiders and outsiders.
Agency CIO's
The Team
Master ChangeFacilitator
Facilitators State Procurement Office
Agency Procurement Office Department of Justice
Outside Vendors
Synchronize the Organization
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Less time to decide(time efficient)
Leader decides
More time to decide(more developmental)
Group decides
L1 L2 LF1 LF2 M
Gather info and then Leader decides
Leader meets with people one on one Collects info Leader makes decision
Leader meets with group in open forum Prompts ideas and considers input Leader still makes decision
(assumes Goal Congruence)
consensus
The Art of Decision Making
No group Self or written information
autocratic
consultative
Group participation Group Decides
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Results Integration
Blueprint SaaSSaaSStrategyStrategy
Shared
Vision
Shared Shared VisionVision
(Gartner)(Gartner)
Transformation Life Cycle Stages
Software-as-a-Service Transformation Life Cycle
Leveraged
Investment
New Opportunity
ContinuousImprovement
LeveragedLeveraged
InvestmentInvestment
New Opportunity New Opportunity
ContinuousContinuousImprovementImprovement
ConstructionBrokering IT Brokering IT
ContractsContracts
Optimize
Construction
SaaS SaaS Procurement Procurement Process FlowProcess Flow
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Breakout Teams(Discussion about Team Scope)
Team A: SaaS Strategy
Pointed Facilitator: Gabriela Pop
Team B: SaaS Procurement Process Flow
Pointed Facilitator: Joyce Wu
Team C: Brokering IT Contracts
Pointed Facilitator: Howie Pham
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Team A – Report-Out
SaaS Strategy
State of Oregon
2009
Team A
SaaS “Software as a
Service”
Strategy Document
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Team B – Report-Out
SaaS Procurement Process Flow
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Team C – Report-Out
Brokering IT Contracts
Oregon State SaaS Contract Brokering
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