bell times analysis task force review, update and … · school board for potential changes in the...

Photos by Susie Fitzhugh

Bell Times Analysis Task Force

Review, Update and Recommendation Subgroup

5/14/2015

• Review Task Force Charter and Operating Norms, Reflection on Process

• Status Update on Bell Time Analysis

• Task Force Reflection on Process

• Writing the Recommendation: Subgroup Presentation and Small Group Work

• Consensus Voting

Agenda

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• Be present and punctual (sessions, breaks, small group work)

• Let others finish what they are saying without being interrupted

• Show respect for each other’s opinions

• Be brief and to the point when speaking

• Agree to disagree

• Give everyone a chance to speak

• Build on each other’s ideas

• Sit next to different people

Additional Norms from First Meeting

• Small Groups or Advisory committees take notes for the public record

• Make sure we talk about positives as well as negatives

• Be concise to ensure all people have enough air time and understand issues

• Have a group process to structure indication of desire to speak (i.e. raising hands, putting cards out)

Group Norms

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Article II: Purpose “The primary purpose of the Bell Time Analysis Task Force is to prepare a report to the Superintendent of Schools regarding the impacts, risks and benefits for adjusting bell times for students. The Superintendent will use this report, along with other important data in making recommendations to the School Board for potential changes in the 2016-17 school year. The report should include:

A. Analysis of sleep research, operational impacts in other districts and potential impacts to Seattle Public Schools, and recommendations on the options presented to the community for consideration (including minority reports from task force members, if any); and

B. Recommendations to the Superintendent on district strategies to promote school schedules that support student learning, school engagement and health.”

Bell Time Analysis Task Force Charter

Status Update on Bell Time

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• Neighbor-to-Neighbor (N2N)

• Transportation Data

• Consensus Survey Summary

• Bell Time Analysis Timeline

• 24 Credit Task Force

• Task Force Member Concerns


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Neighbor-to-Neighbor (N2N) Update


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Transportation Facts:

• Seattle Public Schools has 365 buses available from Student First

– Typical Use: 141 GenEd buses, 190 to 205 SPED buses, 6 backup buses, 10 buses for McKinney-Vento and special trips

– Seattle Public Schools runs over 1800 total routes, 1635 of which are ‘In and Out’ routes

• 2014-15 Estimated Expense for Transportation $33,429,132 (Labor and Non-labor costs)


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Prior to 2011 - 28 bell times and city-wide busing

Transition to 3-tier structure and neighborhood schools

Decrease in GenEd buses, but increase of SPED buses

Reg

Buses

Sped

Buses

2008-09 269 142

2009-10 239 154

2010-11 234 170

2011-12 194 167

2012-13 194 174

2013-14 194 187

2014-15 151 190

• January Estimate of $20 million was a high level estimate based upon general service requirements

• February Estimates were more refined and based upon January Versatrans Data and updated Enrollment Planning boundary adjustments and updated Transportation Standards for 2015-16

• May Estimates continue to be refined and based upon May Versatrans Data

Why Have Transportation Estimates Changed?

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Transportation – Transportation Service Standards Planning Assumptions

– See Handout

• Estimating Method 1 - May 1st, 2015

– Estimating Assumptions for Two Tiers • 50 minutes between tiers

• Two Tiers would have Elementary in Tier 1 and HS/MS/K-8 in Tier 2

• Program routes and shuttles to fill in as needed within time frames

– 15% and 30% error rates are added to compensate for geographic, infrastructural and routing constraints inherent to transporting students within the city

– Increase of 234 buses @ $66,000/bus per year

– $15,444,000 increase in costs per year


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• Estimating Method 2 – May 1st, 2015

– Estimating Assumptions for Two Tiers • 50 minutes between tiers

• Two Tiers would have Elementary in Tier 1 and HS/MS/K-8 in Tier 2

• Other program routes and shuttles will adjust times to before/after Tier 1 & 2 time frames.

– 15% and 30% error rates are added to compensate for geographic, infrastructural and routing constraints inherent to transporting students within the city

– Increase of 230 buses @ $66,000/bus per year

– $15,153,600 increase in costs per year


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• Eight consensus surveys (November 13 – April 9)

• Surveyed on:

• sleep research

• race & equity

• transportation

• district master scheduling

• athletics, joint use agreement, childcare and afterschool programs

• district budget and review of research and case studies

• recommendation criteria


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• Overall:

• Majority of Task Force is expressing an understanding of the information being presented

• Majority feel they have sufficient information to make a recommendation to the Superintendent on the options presented to the community

• Most frequent requests from Task Force through open-ended questions were costs, which students most impacted and data on the district


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TIMELINE

Bell Times Advisory Task Force Meets November 2014 – June 2015 Stakeholder Input/Feedback January 2015 – September 2015

Neighbor-to-Neighbor Facilitator Trainings

March 2015 - April 2015

Neighbor-to-Neighbor Community Meetings

April 2015 – May 2015

Neighbor-to-Neighbor Facilitator Guided Events

April 2015 – August 2015

Bell Time Online Survey April 28, 2015 - May 10, 2015

Student Input on Bell Times - Student Climate Survey

May 2015

Bell Time Task Force Recommendation June 2015 Community Meetings September 2015

Superintendent Presents Findings and His Recommendation to Board of Directors

October 2015

School Board Votes on Superintendent’s Recommendation for the 2016-17 School Year

October/November 2015


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May-June

• Subgroup reviews input from Task Force and finishes Recommendation Criteria

• Subgroup reviews minority reports

June 11 Meeting

• Task Force reviews and approves recommendation report and minority report(s), if any

• Vote on Recommendation using Consensus model voting


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24 Credit Task Force

• Separate Task Force set up to “research and analyze options, and then make a recommendation regarding high school schedules, graduation policy and credit-hour requirements.”

• Meeting March 2015 – February 2016

– Final review of Recommendation on February 23, 2016

• Charter and scope of work detailed on website:

http://www.seattleschools.org/modules/cms/pages.phtml?sessionid=&pageid=324160&






• Needs and concerns

• Recommendations on process

Task Force Reflections on Process

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Writing the Recommendation

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• Recommendation Subgroup Presentation

• Small Group Work

• Review Small Group Work

• Identifying additional information necessary to complete the report


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• Recommendation Subgroup Presentation


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• Small Group Work

– 5-6 people in each group

– Designate a reporter and recorder

– Spend 15 minutes reviewing and discussing Recommendation Criteria draft

• Review Small Group Work

– Each group will provide input on the criteria to the subgroup

• Large Group Work

– Identify additional information you think is necessary for the report to be complete

– Minority Report(s)?

Closing

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• Consensus Voting

bell times analysis task force review, update and … · school board for potential changes in the...

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