St. Ann’s Catholic SchoolParent-Student Handbook

2015-2016

2000 W. TexasMidland, Texas 79701

(432) 684-4563Fax (432) 687-2468

Web Site: www.stanns.us

St. Ann’s Catholic School joins with families to formstudents’ faith, knowledge and character.

Welcome! St. Ann’s Catholic School was made possible because of the vision, dedication, generosity, and hard work of many people in the Midland community. St. Ann’s, St. Stephen’s, Our Lady of Guadalupe and San Miguel and their parishioners support our school community. Without them, we would not be here today! This handbook contains information, rules, and regulations for our students to know in order to be successful at St. Ann’s Catholic School. Teachers and staff will be glad to help parents and students with any questions or concerns. Have a terrific year!

St. Ann’s Catholic School does not discriminate on the basis of sex, race, or national origin in the enrollment and participation of students or the employment of personnel. St. Ann’s School reserves the right to amend this handbook. Parents and students will be notified of any changes. 3

1

St. Ann's School Parent-Student HandbookTable of Contents

Letter to Parents and Students 4 History, Mission, Vision, Core Purpose & Accreditation 5Goals & Objectives 6 GENERAL SCHOOL INFORMATION Admission 7 After School 7Attendance 8 Birthday 9Communication 10Drop Off/Pick-up/Parking Policy 10Electronic Devices 11Finance 11Graduation-8th Grade 11Grievance Policy/Procedure 12Health 14Lockers 15Parent Teacher Organization (PTO) 15Release of Records 15Phone Usage 16Testing Program 16 Uniform 16Visitors 20Volunteers 20INSTRUCTIONAL PROGRAM Assignment Book (Planner) 21Athletics 21Curriculum 21Computer Ethics 21Drug Education 22Eligibility-Athletics & Extracurricular 22Family Life 22Field Trips 22Home Assignments 22 House System-Middle School 23Library 23Make-Up Work 23Physical Education 23Promotion and Retention 23School Hours 24 Student Progress Reports 24 Success in School 24

2

CONDUCT Behavioral Expectations 26Drugs/Alcohol/Tobacco 27Infractions/Rules 27 Procedure for Handling Conduct Issues/Problems 27Suspension and Expulsion 29Safe Environment Policy 29Textbooks 31SPECIAL SERVICES Extra-Curricular Activities 31Fire/Tornado/Lockdown Drills 32 Guidance 33Lunch Services 34 UNWRITTEN REGULATIONS/RIGHT TO AMEND 34TELECOMMUNICATION USE AGREEMENT 35PARENT & STUDENT SIGNATURE SHEET 36SCHOOL PHOTO-VIDEO RELEASE 36ATHLETIC HANDBOOK 37Athletic Handbook Table of Contents 38Introduction 39Philosophy 39Academics 39Conduct 39Responsibilities 40Transportation 40Dress Code 41Participation 41Parent and Spectator Expectations 42Weather Policy 42Fees 43PARENT & STUDENT SIGNATURE SHEET 44

3

Dear Parents and Students:

This handbook has been prepared to be a source of information in the philosophy, purpose and operational procedures of St. Ann’s Catholic School.

Our most important concern is for your child as an individual. In all that we do, we strive to further the total educational development of each child. Because we are a Catholic institution of learning, we are committed to strive for excellence, and above all, to provide a Christian environment where Christian ideals are developed and lived. Our primary goal is to “teach as Jesus did” by word and example, the Good News of Jesus. However, the school can only supplement, not replace, the religious education provided by the family, who as the Church teaches, has the primary responsibility for the child’s Christian formation.

We feel that your choice of St. Ann’s Catholic School for your child’s formal education is an indication of your special interest in the total development of your child. We accept the confidence you show in us by asking us to join with you as partners in your child’s education. The task of preparing today’s young people for the challenges of adult life is not easy, but it is certainly rewarding. We must work together to achieve our goals. A school’s strength vitally depends on the cooperation of parents and teachers in the educational process. Only in working together may we hope for success in the task before us.

May God give us His strength as we begin each school year and each day. May He work through each of us and help us grow in His wisdom and grace.

Sincerely in Christ,

Ms. Joan Wilmes Mr. Fernando OchoaPrincipal Assistant Principal

4

ST. ANN’S CATHOLIC SCHOOL

MISSION STATEMENTSt. Ann’s Catholic School joins with families to form students’ faith, knowledge and character.

VISIONEducating the Saints

CORE PURPOSETo help in leading all souls to heaven

ACCREDITATION

St. Ann’s School is accredited by the Texas Catholic Conference Education Department (TCCED) and AdvancED. TCCED oversees the accreditation of Catholic schools in Texas with the assistance of the Texas Catholic Conference Accreditation Commission (TCCAC) and is a part of the state-approved Texas Private School Accreditation Commission that carries the Texas Education Agency (TEA) endorsement.

HISTORYSt. Ann’s School opened in August, 1950 as a branch of Midland’s newly established St. Ann’s Church. The original schoolhouse was one story, and also served as a convent. In its first year of operation, St. Ann’s School had 175 students in kindergarten through sixth grades. The first eighth grade class (of only nine students) graduated in 1953. The junior high grades were discontinued in the seventies.

In 1956, Mr. and Mrs. C. A. McClintic donated a half block of land west of St. Ann's School, which is now known as "McClintic Field." This land is now used as a playground. The school gymnasium was built in 1960 and the cafeteria was added in 1965. With the help of parents and parishioners, the gymnasium was later renovated with new flooring and other amenities to meet ADA requirements. The Early Childhood Center was built in 1994 for our three and four-year old preschool program. With the added space, the enrollment in the Early Childhood program has grown. In 2000, seventh grade was added and a year later, eighth grade. The campus now includes four buildings and two play-areas for students.

At the school's dedication ceremony in 1950, Most Reverend John L. Morkovsky, Bishop of Amarillo, said: "This school is a monument to the Catholic faith in Midland. It reveals a high state of development. Congratulations are due for the sacrifices that have been made and have to be made for this contribution to Catholic Christian civilization. This school is your gift - a legacy to this generation and the generations to come. It is a monument of your faith, and Almighty God will bless you for your children - an institution wherein they may seek the Good, the True, and the Beautiful in Almighty God - wherein they may learn to love God, His Church, and the Sacraments. May this school be a blessing for generations to come." No truer words can be said.

5

GOALS AND OBJECTIVESSt. Ann’s Catholic School will foster Spiritual Development in children by promoting a community of engaged believers, learners and members in the family of Jesus Christ.

1. Children will participate in daily prayer, religious instruction and weekly Mass.

2. Students will participate in acts of service for one another, church, local and global communities.

St. Ann’s Catholic School will promote the Intellectual Development of students by providing a supportive and challenging environment, which encourages each child to think critically and intelligently.

1. Critical thinking and problem-solving skills will be developed through a challenging curriculum.

2. Students’ academic achievement will be measured by teacher assessment and annual standardized testing.

St. Ann’s Catholic School will direct the Personal Development of each child by collaborating with parents to help each child realize his/her spiritual, academic, and creative gifts.

1. Teachers communicate with parents periodically to share information and encourage progress.

2. A value-based human sexuality course is integrated into the religion curriculum in all grade levels.

3. The counseling program guides students in developing self-esteem, personal confidence, and goal setting.

St. Ann’s Catholic School promotes the Social Development of each child through the curriculum and modeled Christian values.

1. Classroom rules are centered on respect for each person.

2. Students are involved in leadership development opportunities such as Mass Lectors, Midland Junior Leadership, oral speaking, and student ambassadorship.

St. Ann’s Catholic School helps the Physical Development of each child by providing a program of health and physical education centered on Christian respect for themselves and others.

1. The Physical Education curriculum offers each child opportunities to increase fitness through a variety of rhythmic and aerobic activities.

2. Students participate in directed and non-directed physical activities which foster Christian sportsmanship.

3. Students in physical education classes learn organized sports that can be used during life for leisure.

6

GENERAL SCHOOL INFORMATION

ADMISSION The following requirements must be met in order to gain admission to St. Ann’s Catholic School:

A. The procedure for registration begins with the re-enrollment of currently enrolled students followed by the registration of new students. Registration occurs in the spring. Exact dates are announced through school and parish communications.

B. A student entering 3 or 4 year old Preschool must be three/four (3/4) years old respectively, by September 1 of that school year and fully potty trained.

C. A student entering Kindergarten must be five (5) years old by September 1 of that school year. If a family moves to Texas from out of state and the child has been admitted at another accredited school according to that school’s requirements, but does not meet St. Ann’s requirements, then admission may be considered on a case by case basis.

D. Before a student is accepted, it is necessary to submit the following: 1. A Baptismal certificate (if applicable)2. An official birth certificate 3. Copy of Social Security card 4. Current immunization record 5. Former school records including the most recent report card(s) and standardized test scores 6. Copy of any formal evaluation explaining identified exceptionality 7. Completed registration and health cards. 8. Non-refundable registration fee 9. Signed financial agreement10. Signed Parent-Student Handbook form

E. An interview with the principal may be scheduled to discuss any educational issues, special abilities or difficulties which might influence your child’s progress at St. Ann’s School.

F. Transfer from St. Ann’s School requires the following steps: 1. Notification to principal by parent at least one week in advance. 2. Return all materials on loan to student in good condition. 3. Completion of all required payments as agreed upon at admission. 4. Child’s records will be transferred to the next school upon receiving the written request from said school and approval by parent or guardian upon completion of requirements stated above.

G. St. Ann’s School does not discriminate on the basis of race, color, national and ethnic policies, admission policies and other school administered programs.

AFTER SCHOOL PROGRAM The St. Ann’s After School Program is designed to help working parents whose children need supervision between school and work dismissal. The After School program is for students in 4PK-8th grade. The program is structured around activities involving homework, computers, gym/play time and snack time. Children are grouped according to age and grade so that groups may interact with materials and children at their own level. Please be aware of the schedule when arriving prior to 5:00 PM and sign out your child. If a child is picked up early, it is vital that the child is signed out so records are accurate. Do not call the office to have your child meet you in an unsupervised area. Parents must come in the building to pick up children. The children will be by the front door at 5:05 PM for regular parent pick-up.

7

Children are expected to behave and follow all school rules during After School. The staff encourages the development of good values such as cooperation, sportsmanship and respect for peers, adults and property. Parents will be notified for consistent misbehavior and/or any major problems with behavior. If a behavior problem cannot be resolved, parents will be asked to make other arrangements for their child’s after school care. After School staff will not be responsible for any disciplinary action against a child for behavior that occurs a part from After School hours. The staff is dedicated to making the After School time a positive experience.

There will be no after school on holidays, early dismissals or special days. These dates are listed on the school calendar or sent home in the Tuesday Folder.

AFTER SCHOOL RATESPayments for After School Rates may be made weekly or monthly. Payments can be given to the staff during After School or in the office at any time. When sending a payment, be sure to write “After School” on the memo line. The office will send a statement weekly in the Tuesday Folder. If there is a discrepancy, please contact the After School Director for resolution.

Per Child Loading Zone Tardy/Per Child 3:10-3:30 $1.00 3:30-3:44 $1.00 3:31-3:44 $2.00 3:45-4:00 $3.00 3:45-4:00 $3.00 4:01-5:30 $6.00 4:01-5:30 $6.00

*After 4:00, each additional sibling will be an additional $2.00.

ALL CHILDREN MUST BE PICKED UP BEFORE 5:30 PM!!After 5:30 PM there will be a charge of $1.00 PER MINUTE per child. Additional charges will be incurred according to the time on the school clock. If a child cannot be picked up before 5:30 PM, child care arrangements should be made elsewhere.

ATTENDANCE Prompt and regular attendance is essential for each child’s daily school performance. Absences or tardies interfere greatly with student progress. It is the responsibility of the parents to make sure students attend school and are on time. In order to receive school credit, the student must have attended 90% of the days the class is offered. Excessive absences or tardies will jeopardize re-enrollment status for the following year. Absences for health-related reasons, family emergencies, and medical appointments do not apply. Individual consequences for repetitive absences will be evaluated on a situational basis. Missed assignments are the student’s responsibility.

A. Absence A student who has been absent must present the teacher with a written excuse from a parent or guardian. Parents are asked to call the school office (684-4563) before 9:00 AM if their child is absent. Homework request can be given at that time. A child that leaves before 12:00 AM will receive an absence equivalent to a half-day. Taking children out of school for an extended vacation during the year is strongly discouraged.

Excused Absence: An excused absence is one which the family has no control such as student illness, doctor’s appointment (must bring doctor’s slip for excused absence), serious illness or death in the family, school-sponsored trips or an emergency. The administration reserves the right to distinguish between excused or unexcused absences.

8

Unexcused Absence: Any absence that does not meet the above criteria is considered unexcused.

B. Tardiness School begins at the 7:55 AM bell. Occasionally everyone experiences difficulty getting to school on time but habitual tardiness is a serious problem. Promptness shows respect for the learning process and being on time allows the student to take advantage of his/her education as well as not disturbing/distracting other students in the classroom. Students arriving in the classroom after the 8:00 AM bell are considered tardy and must report to the office for tardy slips. Any tardies due to a doctor’s or dentist’s appointment, the student is required to bring an “excuse slip”.

Elementary Level: If a student receives more than five tardies in a grading period, parent will be notified by the teacher. If a student accumulates nine tardies in a grading period, the student will receive an unexcused absence. The student and parents will meet with the teacher and an administrator to discuss consequences. Consequences could include additional assignments to make up for tardiness or detention/suspension. The administration reserves the right to excuse tardies due to unforeseen circumstances. Middle School Level: Middle School Tardy Policy is that each unexcused tardy will be marked on the Responsibility Card as a reminder. Excused tardies include doctor visits, dentist visits, etc. Students must return to school with a note from doctor which will be kept in with student’s records. A Serious Infraction Notice will be mailed to the parent after 3 unexcused tardies. After 6 unexcused tardies, a meeting between the student, parent, teacher and administrator will be held to discuss the issues as well as the student will be placed in In-School Suspension (ISS). Parents will be responsible for paying a substitute of the ISS. Tardies between classes are not permissible and marks will be made on Responsibility Card.

C. Early Dismissal If, for some reason, a student must leave before the regular time of dismissal, a parent must notify the school either in writing or by phone. A student who leaves school early must be picked up at the school office. Every effort should be made to schedule medical and dental appointments after school, on school holidays or during vacation. D. Emergency School Closing St. Ann’s may close or elect to have a bad weather day or delayed opening. Announcements to cancel classes or delay opening will be sent to local TV, radio stations and/or SchoolReach (parent communication system). In the event of an unscheduled early dismissal, parent will be notified.E. Planned VacationsSt. Ann’s Catholic School calendar provides for vacation time and extended weekends throughout the school year. Parents are encouraged to schedule trips or family outings during these times so as to eliminate the need to interrupt a child’s learning process. DO NOT plan vacations during school time BUT if you must: The school office should be notified in writing at least 48 hours in advanced. This information will be shared with the student’s teachers. No assignments or tests will be given in anticipation of the vacation. Assignments with due dates will be given when the student returns to school.

BIRTHDAYS/HOLIDAYS A treat for the class may be sent on a child’s birthday. Treats (precut/divided) will be given during lunch. Do not send birthday invitations to school for children to hand out to classmates unless

9

everyone in the class is receiving an invitation. This gesture only creates hurt feelings among the other students. Addresses can be found in the school directory to mail invitations. Gifts, baskets or flower deliveries will be kept in the office until the end of school day. The student may pick up items as they go to pickup/areas.

COMMUNICATIONCommunication is the only way to keep the lines open between home and school. If you have questions or comments, please call the teacher or office.

A. Tuesday FolderFolders are sent home every Tuesday. Folders are to be signed and returned to school the following day. The folder contains announcements, permission slips, menus, classroom and individual notices, reminders as needed and weekly assignments. Teachers share the Tuesday Folder procedure during the first week of school and at Open House. The school provides the initial folder. There is a charge for replacement folders. B. Newsletter A school newsletter (People’s Pipeline) containing items of interest to students and parents will be posted online. If there is no access to the Internet, call the office for a copy.C. SchoolReachSchoolReach is a school notification system that helps send schedule change notices, weather advisories, lunch balance notifications, emergency alerts, and other important parent communications. D. Website/FacebookOur website (www.stanns.us) and Facebook (www.facebook.com/ St . Ann’s Catholic School Midland TX) are important information resource. Check regularly for information and pictures relative to the school.E. Email/MessagesSome teachers prefer to be contacted by email and others prefer by messages. Please check with individual teachers about the most convenient method of contact. Teachers do not check email/messages during the instructional day as they are busy teaching your children. If a teacher does not respond to your request within 24 hours, please contact the office to make sure email is working properly or message was received. F. DirectoryA family directory listing all school families will be sent home in October. Please use the directory for school informational purposes only and not for any type of business solicitation.G. Privacy PolicyWith any communicational format, the privacy of all children, families and teachers/staff members of St. Ann’s Catholic School is to be respected by all parents, teachers and students. Anything that distracts from the spirit, education, philosophy or dignity of St. Ann’s School Catholic will be addressed.

DROP OFF/PICK UP/PARKING POLICYThe primary goal of each procedure is for the safety of each child. Any change from the usual schedule of transportation must come in writing with the child on that particular day. The school will not accept a verbal request from a student to change their method of transportation.

Students who walk to and/or from school should walk on sidewalks and cross streets only at designated crosswalks. A Crossing guard is on duty at school crossings before and after school and

10

must be obeyed at all times. The teacher and office must be notified prior to the day the student will be walking home or place of employment.

When dropping off your child(ren) in the morning, please use the front entrance on Texas. Have your child and their belongings ready so they can exit the car quickly to avoid congestion and traffic back up in the drop off area. A staff member or two will be in the front to keep the traffic flow moving. If you need more time, please park in the lot at the corner of Texas and “N” Street. Children are not to be dropped off before 7:30 AM as there is no supervision prior to that time.

When picking up your child(ren), please park in the parking lot on Texas and “N” Street. If you are going to drive up to pick up your children, please follow the flow of traffic. Please do not hesitate to call for directions. Parking is not permitted in the lot between the school and church office. This parking area is reserved for those who are visiting or have business with the church. This is to help parishioners but more importantly for safety reasons and must be adhered to strictly.

Please be sure and pass this information on to all persons driving your children.

If children are not picked up by 3:35 they will go to the after school program. Parent will be billed for the time their child is in the after school program through the Tuesday Folder. Students who are tutored by teachers must be picked up by the agreed time. If a parent is late, students will go to the after school program and charged for the time. It is not the responsibility of the teachers/staff members to stay with the children if they are not picked up on time. All after school students must be picked up by 5:30 PM. After 5:30 PM, there will be a charge of $1.00 per minute per child.

ELECTRONIC/PERSONAL TELECOMMUNICATION DEVICES Devices such as notebooks, laptops, tablets, other portable computers, MP3 players, video or audio recorders, DVD players, cameras, games, e-readers or other electronic devices that may interfere with the educational process or the safety of our students are not permitted at school unless prior permission has been obtained. Cell phones brought to campus must be given to home/classroom teacher at the beginning of the day and returned at the end of the day. If a student uses a cell phone or telecommunication device without authorization during the school day including before and after school, the device will be confiscated and given to administration. Parents may reclaim the item from the office. If a student does not follow policy, then the device will not be allowed at school. The school will not be responsible for any cell phone/telecommunication device damage or loss.

FINANCE A. Tuition (Tuition Schedule is available in the school office or website.) Payment Options-Tuition is payable in full by July 30th to the school, monthly or semi- annual payments through the FACTS Tuition Management Program. B. Registration A non-refundable registration fee is required each year to enroll a student at St. Ann’s School.

GRADUATION-8 TH GRADE Eighth graders celebrate the end of the school year with a Graduation Mass and reception. At the Graduation Mass, special recognition and awards are given to students in various areas. Below are the guidelines for these recognitions.

11

President’s Award for Educational AchievementThe purpose of this award is to recognize students that show outstanding educational growth, improvement, commitment to or intellectual development in their subjects. It is meant to reward students who work hard and give their best effort in school.The President’s Award for Educational ExcellenceThe purpose of this award is to recognize academic success in the classroom. Students reflect a 94 percent level on a traditional grading scale. Other considered criteria include high motivation, initiative, integrity, intellectual depth and leadership qualities.St. Cecelia Award for Excellence in Music

Displays effort and cooperation in class Academic Achievement True love for Music performance and learning Active participation in Musical Programs Exhibit Catholic values Goes above and beyond what is expected in the curriculum

St. Sebastian Award for Excellence in Physical Education Displays effort and cooperation in class Academic Achievement Exhibits interest in applied Physical Education Active participation in class Exhibit Catholic values Goes above and beyond what is expected in the curriculum

Our Lady of Guadalupe Award for Excellence in Spanish Displays effort and cooperation in class Academic Achievement Exhibits interest in Spanish Active participation in class Exhibit Catholic values Goes above and beyond what is expected in the curriculum

Spirit of St. Ann’s Student exemplifies the spirit of a Catholic education Spirit of reverence Academic effort Appropriate conduct Academic achievement Respect for others Integrity Evidence of service (willingness to help) Exhibits leadership Goes above and beyond the norm

GRIEVANCE POLICY – DIOCESE OF SAN ANGELOGrievances shall be resolved at the first possible administrative level available to the grievant.

Parties to a grievance shall observe the procedure described in the implementation of this policy. They shall conduct themselves at all times as befits educational ministers who model the teachings of Christ to the students and to the parish community and who are motivated by the principles of mutual respect and Christian love of neighbor.

12

Every effort must be made to achieve reconciliation or resolution of the issue informally before grievance procedures are initiated.

PREAMBLEIn keeping with the principles inherent in the faith community that characterizes relationships of the parish and the administration of the Catholic schools, and with the further aim of insuring a just resolution of problems which occasionally arise during the operation and administration of those schools, a procedure for handling grievances has been established and approved by the Diocesan Bishop. This procedure provides an orderly and just means for resolving serious differences which may arise during the administration and operation of that faith community.

"Grievance" as applied herein, is defined as a Student's and Parent's formal claim of misapplication or misinterpretation of enforcement of discipline, of established policies and/or regulations at the local level.

Purpose: The purpose of the grievance procedure is to secure, at the first possible administrative level, equitable resolution of the grievance.

PROCEDURE1. INFORMAL. Before allowing differences to become formalized into grievances, every effort should be made to resolve local level disputes within ten (10) working days by means of a free and open discussion between the grievant, staff member and the principal. This discussion should be pursued with a view to reconciliation and resolution as befits those leaders who minister in the name of Christ in the Catholic community. If the matter cannot be resolved by dialogue, a third party, mutually acceptable to the principal, grievant and the staff member may be asked to sit in on the discussion. Without exception, informal attempts must be made to resolve the issue before the formal procedure is initiated.

2. FORMAL. If the informal attempts at resolving differences are unsuccessful, the formal grievance and appeals procedures outlined below are to be followed. The proceedings are kept appropriately confidential. The term "days" shall mean working days throughout the conduct of the proceedings. A formal grievance shall not be accepted if it is filed or appealed out of the required sequence of levels. Student grievances shall be filed by their Parents or Guardians; at the hearing both student and parents or guardians will be present. A grievance may be withdrawn at any level. Once withdrawn, a grievance cannot be reopened. The Principal shall inform the Superintendent of Schools immediately whenever a formal grievance procedure has been initiated or withdrawn. Every effort should be made to avoid any bias in this communication. (If the grievance is against the Principal and the grievant has exhausted the informal procedures, then the grievant may proceed to formal level two.)

LEVEL ONE - APPEAL TO SCHOOL PRINCIPALThe grievant shall present the grievance, in writing, to the school principal within five (5) working days following the completion of the informal grievance resolution process. The written grievance must state clearly that it is a grievance, describe the event on which the grievance is based and any informal attempts that may have been made to resolve it, have a suggested remedy, be signed by the grievant and carry the effective date on which it is presented to the principal. Within ten (10) working days following the receipt of the written statement of grievance, the principal will arrange a meeting

13

between the staff member, the grievant, required parties, and him/herself. Within five (5) working days following the meeting, the principal will provide the grievant with a written decision on the grievance.

LEVEL TWO - APPEAL TO PASTOR(s)Should the grievant wish to appeal this decision, he/she must file the written appeal of the decision with the pastor(s). The pastor will seek consultation from another pastor, school board member and an educator. Within five (5) working days, the pastor(s) will provide the grievant with his written decision on the grievance appeal. The decision of the pastor(s) is final.

HEALTH A. Illness during School Should a child become ill or injured during the school day and is not able to remain at school, a parent will be called to make further arrangements. When a child leaves school, they must be signed out in the school office. B. Medication Only medication prescribed by a doctor and dispensed by a licensed pharmacist will be administered to children. Medicine prescribed by a doctor or dentist must be in the container and labeled with a current pharmacy prescription label. Over-the-counter medication is not administered at school by school personnel. All over the counter medicine must be administered by a parent. C. Infectious or Contagious Diseases A student who has an infectious or contagious illness is not permitted to attend classes until the danger of transmitting the infection or disease is over. NOTE: A child must be free from fever, diarrhea and vomiting without any medications used to relieve symptoms for 24 hours before returning to school. If a student suffers from stomach reflux, a written doctor’s note is required. D. Immunization Policy/Records No student in the Catholic schools of the Diocese of San Angelo will be permitted to claim an exemption for any reason other than medical. It is the parent’s responsibility to send updated records to the school as new immunizations are administered. If records are not current, the student may not attend classes until immunization are updated. The school nurse will inform families of such issues. E. Health Services Hearing and vision screenings are given regularly to all students and referrals are sent to parents when a more complete examination is indicated. Scoliosis spinal screenings are given in the 6th grade. Acanthosis Nigrican screening for Type 2 Diabetes is performed in the 1st, 3rd, 5th and 7th grades.

The following chart lists the most common communicable diseases, indicates the incubation of each and gives the requirements set by the Health Department for a student’s return to school following the infection:

Name/Incubation Period Requirements for Returning to School1. Chicken Pox Exclude 7 to 10 days-Individuals should 10-21 Days not return until all blisters have crusted over.

2. Head Lice May not return to school until nit free(nurse check)

14

3. Infectious Hepatitis Physician’s release needed for student 15-50 days return to school.

4. Impetigo Exclude until healed and non-infectious 4-10 days evidenced by a doctor’s release.

5. Measles Exclude when symptoms develop and for 10 days to fever 7 days after appearance of rash. 14 days to rash

6. Rubella No restrictions. Child with fever should 14-21 days be kept at home.

7. Mumps Exclude until all swelling is gone. 12-26 days

8. Pink eye Exclude until recovered. Doctors 24-72 hours statement of release is needed.

9. Ringworms (scalp May attend school provided person is or skin) under physician’s care and area is covered.

LOCKERSA locker is issued to each student at the beginning of the school year. No locks will be used. The locker is not a student's private property and may be opened by school authorities if there is reason. It is the student’s responsibility to maintain lockers and keep in an orderly fashion. The school is NOT responsible for valuables left in lockers. Under limited circumstances and with special permission, leaving cash or valuables in the office may be possible. Students will be charged for damaged lockers.

PARENT-TEACHER ORGANIZATION (PTO)The Parent-Teacher Organization supplements and plan activities for the school community. All school families are members of PTO. The PTO board meets monthly and is open to all parents and teachers. Meeting dates, times, locations, and topics will be published through calendars and monthly newsletters.

RELEASE OF RECORDSThe school will maintain records on all students. Information included in these records may not be released without written parental consent. A parent/guardian wishing to review his/her student's file must give a 24-hour notice by way of a written request and set an appointed time with the administrator to review the file. To release records to another school, the new school will send a Records Release Form to St. Ann’s Catholic School. Student records will be mailed or faxed directly to the new school. Student records will not be released if there are outstanding balances.

The school abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order, the school will provide the non-custodial parent access to the academic records and to other school-related information regarding the child. Non-custodial parents, who would like regular school information, must notify and provide the school with

15

a current address. If a court has issued an order specifying that there is no information to be given to the other parent or affecting the physical placement of a child, it is the custodial parent’s responsibility to provide the school with a court-certified copy of the court order. If legal interpretation is needed, the cost will be charged to the parent raising the question. This is a legal issue and for the safety of your children, so please be sure and forward any pertinent information to the office as soon as possible.

PHONE USAGEThe office telephone is a business phone and is not to be used by a student except in extreme cases. Students will not use the phone to bring homework or make personal plans. All plans should be made prior to the school day.

TESTING PROGRAM St. Ann’s Catholic School students participate in a comprehensive test program. Standardized achievement tests are administered to the students in kindergarten through eighth grade. Results of these tests are reported to all parents.

UNIFORM GUIDELINESIt is school policy that all students must be in uniform every day. The Uniform Guidelines must be followed at all times except when permitted by the administration. The uniform not only identifies the students as a member of St. Ann’s Catholic School but also shows a sense of community.

Mills School Wear is the approved uniform company for St. Ann’s Catholic School. Uniforms are to be purchased from Mills School Wear only (excluding shoes). Clothing pieces are available through their website or store.

Website: www.millswear.com School Code: 3365 Store: Ft. Worth (found on website) Phone: 817.563.7100

Parents/guardians accept responsibility for their children’s adherence to the dress code or grooming policy. If a student does not follow the uniform policy, the following procedure will be implemented.

1st Offence: Verbal warning 2nd Offence: Written warning will be sent home for parent signature3rd Offence: Student will be sent to the office to call parent to bring appropriate attire to school or resolve the uniform violation

Continued failure to follow the uniform requirements will result in suspension and/or removal from the school.

NOTE: The administration has final say about any article of clothing or accessory that may be considered a distraction, modification or deviation from the uniform guideline. The words MODEST, ACCEPTABLE, APPROPRIATE, ENHANCE, QUESTIONABLE NATURE... have different meanings for different people. If a situation arises where the student or parent has a different interpretation from the school authority, the administrator will make the final determination.

Right to Amend: St. Ann’s Catholic School reserves the right to amend the uniform guidelines. Families will be notified of any changes.

Preschool Wear simple clothing that children can handle independently in the bathroom

16

Girls wear shorts under skirts or dresses Shoes with Velcro closures No open toed shoes, sandals, flip-flops

Grades K-2Boys

1. Yellow polo shirts with St. Ann’s monogram (long or short sleeve)2. Navy blue, twill, flat front pants3. Navy blue, twill, flat front, walking shorts (during short season only)4. Belts-solid black, brown or navy blue (no embellishments)5. Socks-solid black, navy blue or white, ankle (must be visible above shoe tops)

Girls1. Yellow polo shirts with St. Ann’s monogram (long or short sleeve)2. Plaid jumpers 3. Navy blue, twill, flat front pants4. Navy blue, twill, flat front, walking shorts (during short season only)5. Belts-solid black, brown or navy blue (no embellishments)6. Socks-solid black, navy blue or white, ankle or knee length (must be visible above shoe tops)7. Navy blue tights only (no leggings or footless tights)

Boys/Girls1. Sweatshirts-navy blue, crew neck with St. Ann’s monogram2. Cardigans-navy blue with St. Ann’s monogram3. Sweater vests-navy blue with St. Ann’s monogram4. Shoes-Athletic/tennis shoes only. Colors must be black, brown (not tan/khaki), gray, navy

blue, white in any combination including laces and logo. No patterns.Mass Uniform for All Students

1. Shirt-light blue oxford shirt with St. Ann’s monogram2. Boys-Navy blue, twill, flat front pants3. Girls-Plaid jumpers

Grooming and Accessories, Hot Dog Day, Free Dress, Teams/Organization Spirit Days and Parent Volunteer guidelines are found on below.

Grades 3-5Boys

1. Yellow polo shirts with St. Ann’s monogram (long or short sleeve)2. Navy blue, twill, flat front pants3. Navy blue, twill, flat front, walking shorts (during short season only)4. Belts-solid black, brown or navy blue (no embellishments)5. Socks-solid black, navy blue or white, ankle (must be visible above shoe tops)

Girls1. Yellow polo shirts with St. Ann’s monogram (long or short sleeve)2. Plaid skirt3. Navy blue, twill, flat front pants4. Navy blue, twill, flat front, walking shorts (during short season only)5. Belts-solid black, brown or navy blue (no embellishments)

17

8. Socks-solid black, navy blue or white, ankle or knee length (must be visible above shoe tops)9. Navy blue tights only (no leggings or footless tights)

Boys/Girls1. Sweatshirts-navy blue, crew neck with St. Ann’s monogram2. Cardigans-navy blue with St. Ann’s monogram3. Sweater vests-navy blue with St. Ann’s monogram4. Shoes-Athletic/tennis shoes only. Colors must be black, brown (not tan/khaki), gray, navy

blue, white in any combination including laces and logo. No patterns.Mass Uniform for All Students

1. Shirt-light blue oxford shirt with St. Ann’s monogram2. Boys-Navy blue, twill, flat front pants3. Girls-plaid skirts

P.E. Uniforms for Grades 4-51. Navy blue athletic shorts2. Gray t-shirt with St. Ann’s crest (white box to write initials with permanent marker)

Grooming and Accessories, Hot Dog Day, Free Dress, Teams/Organization Spirit Days and Parent Volunteer guidelines are found below.

Grades 6-8Boys

1. Navy blue, red, green polo shirts with St. Ann’s monogram (long or short sleeve)2. Khaki, twill, flat front pants3. Khaki, twill, flat front, walking shorts4. Belts-solid black, brown or navy blue (no embellishments)5. Socks-solid black, navy blue or white, ankle (must be visible above shoe tops)

Girls1. Navy blue, red, green polo shirts with St. Ann’s monogram (long or short sleeve)2. Khaki skirt3. Khaki, twill, flat front pants4. Khaki, twill, flat front, walking shorts5. Belts-solid black, brown or navy blue (no embellishments)6. Socks-solid black, navy blue or white, ankle (must be visible above shoe tops)

Boys/Girls1. Sweatshirts-navy blue, crew neck with St. Ann’s monogram2. Cardigans-navy blue with St. Ann’s monogram3. Sweater vests-navy blue with St. Ann’s monogram4. Shoes-Athletic/tennis shoes only. Colors must be black, brown (not tan/khaki), gray, navy

blue, white in any combination including laces and logo. No patterns.Mass Uniform for All Students

1. Shirt-light blue oxford shirt with St. Ann’s monogram2. Boys-Khaki, twill, flat front pants3. Girls-khaki skirts

P.E. Uniforms 1. Navy blue athletic shorts

18

2. Gray t-shirt with St. Ann’s crest (white box to write initials with permanent marker)Grooming and Accessories, Hot Dog Day, Free Dress, Teams/Organization Spirit Days and Parent Volunteer guidelines are found below.

Grooming Boys

Hair must be neat and tidy at all times Hair must not touch the collar of their uniform shirt, cover any part of the ear, and must not

be longer than the top of the eyebrows. No fad style haircuts: mushroom haircuts, shaved with marks, spiked or mohawks No ponytails or braided hair No colored hair No facial hair

Girls Hair must be neat and tidy at all times Hair must be worn away from the eyes No fad style haircuts: mushroom haircuts, shaved with marks, spiked or mohawks No extreme hair coloring and bleaching or unnatural colors. Bows, bands, ribbons, etc. must be uniform colors. No acrylic nails, white tips or colored nail polish (clear polish only)

Accessories Jewelry and accessories should be limited Jewelry: All students are allowed to wear

o a Christian religious symbol on a small chaino a watch

Girls may wear only post (stud) earrings No dangling or hooped earrings are permitted (safety reasons) Boys are not allowed to wear earrings Caps and hats are not to be worn in the buildings at any time No colored/rubber band/etc. bracelets unless school sanctioned.

Out of Uniform/Special DaysHot Dog Day

Approved Family Fair t-shirts Denim jeans, denim skirts (no more than 2 inches above the knee) or uniform pants. No

outside writings on t-shirts (i.e. student signatures). Only uniform shorts may be worn in August, September, and after March 1st. No denim shorts or overalls. Only uniform shoes may be worn.

Free Dress Uniform shorts are the only acceptable shorts. Jeans, Capri, or pants are acceptable. No tank tops, spaghetti straps, muscle or sleeveless shirts, bare midriff, or bare shoulders, see-

through type clothing Only uniform shoes Tee shirts cannot have any advertisements of alcohol/tobacco logos or inappropriate symbols. No free dress coupons or passes on Mass days.

19

There are certain days of the school year that free dress will not be allowed. Days will be written on back of coupon as well as through parent communication and announcements.

Teams and Organization Spirit Days School teams may wear game shirts on approved designated days. On meeting days, Scouts may wear their uniforms. No caps may be worn in the building Only uniform shoes.

Parent/Volunteer Dress CodeVolunteering allows parents to make a positive impact on the educational process of the children. Dress should be appropriate within an environment of school-aged children and may be tailored to the activity. Clothing regardless of style should be appropriate. Length of shorts, skirts, dress should be tasteful and modest. Tight clothing is never appropriate. Parents or volunteers coming to the school must adhere to an appropriate type dress code.

VISITORSParents are welcome and are encouraged to visit the school. All parents and visitors are asked to sign in at the office and fill out a visitor pass. The visitor pass must be in plain sight at all times while on school property. This policy applies to any parents, visitors or guests in the building between 7:30-5:30 PM. Visitors who come to have lunch with their child, volunteer in the library or a classroom must follow this same procedure no matter how often they frequent the building. St. Ann’s Catholic School must know exactly who is in the building at all times and where they are located for security and safety for all.

VOLUNTEERSA huge part of the school is our volunteers. There are many opportunities to help in the school but a background check must be completed as well as attending an Ethics & Integrity in Ministry workshop. Keeping the best interests of the students in mind and providing a safe and secure environment is a priority of St. Ann’s Catholic School and the Diocese of San Angelo.

INSTRUCTIONAL PROGRAM

ASSIGNMENT BOOK (PLANNERS)All students are given and required to use an assignment notebook in order to record class and homework assignments. Students are not allowed to deface this book. Replacement books are

20

available for purchase ($10.00) in the office. Parents should look over and sign this notebook on a regular basis. Planner grades may be taken.

ATHLETICSThe Athletic information can be found beginning on page 37.

CURRICULUM St. Ann’s Catholic School is accredited by the Texas Catholic Conference Education Department (TCCED) and AdvancED. TCCED oversees the accreditation of Catholic schools in Texas with the assistance of the Texas Catholic Conference Accreditation Commission (TCCAC) and is a part of the state-approved Texas Private School Accreditation Commission that carries the Texas Education Agency (TEA) endorsement.

Religion is the central course in the curriculum. The program is designed not only to present a well organized presentation of doctrine, but also to bring each student to a personal experience of their faith and a deeper knowledge of Jesus Christ as He is revealed to us through the Bible and the people around us. As liturgy and prayer are central to our faith, our students and faculty participate in Mass, prayer services and retreats. Family members are invited and encouraged to participate. Sacramental preparation is a parish responsibility and is coordinated with the school administration and the coordinator of the parish school of religion. St. Ann’s Catholic School Second Graders are prepared for the Sacrament of Reconciliation and Sacrament of the Eucharist.

The school provides an academic environment where students are well prepared to enter higher levels of education. It also provides an atmosphere where children are free to grow and learn. The academic needs of each student are not only fulfilled through required courses, but also supplemented by enrichment programs and educational field trips. The resources of the library, computer and science labs are available so the students can utilize all of their potential in the learning process.

The curriculum includes religion, language arts, mathematics, social studies, science, health, Spanish, computer science, physical education, music and art. Middle School electives include band, orchestra or Spanish.

COMPUTER ETHICSIt is the policy of St. Ann’s Catholic School to require the ethical use of the internet and related technologies by all employees, students, parents, volunteers, patrons and guest. Access privileges may be revoked, school disciplinary action may be taken and/or appropriate legal action taken for any violation that is unethical and may constitute a criminal offense. Parent and students must sign the Technology Acceptable Use Policy Form located on page 37.

DRUG EDUCATION Appropriate drug awareness programs range from incorporating drug education into a school's science and health curriculum to national drug prevention efforts.

ELIGIBILITY-ATHLETICS & EXTRACURRICULAR

21

Students must maintain a minimum of a 70 average with no more than 3 zeros in any subjects to be considered in good standing. Eligibility for all students will be determined by a grade check every week on Friday. Parents, sponsors and coaches will be notified. Grades for 4th-8th may be monitored online through Gradespeed.

FAMILY LIFEThe RCL Benziger Family Life K-8 Family Life program provides children with a wholesome understanding of human sexuality based upon Catholic Church moral principles. Working with their parents, children develop better communication skills, healthy family relationships and a formation in chaste living. Parents may review copies of the family life program are available in the office.

FIELD TRIPS Field trips serve the instructional program by utilizing those educational resources of the community and of the region which cannot be brought into the classroom. Field trips are privileges and a student may be denied participation if they fail to meet academic or behavioral requirements. Permission slips are required for each trip. Some trips may require a fee. All school sponsored field trips must be approved by administration in accordance with Diocese of San Angelo policy.

HOME ASSIGNMENTS Homework is an extension of the learning that takes place in school. Assignments are given for the purpose of providing opportunities to extend knowledge and develop independent study habits. It provides practice and drill that reinforces classroom learning and provides opportunities for independent study, research, and creative thinking. Because there is a time for school work, a time for play and a time for family living, homework is not assigned with the idea of just keeping the student “busy.” While homework is an integral part of the teaching process used at St. Ann’s School, there is no set pattern of homework assignments. When deadlines are established by teachers and students, they should be met punctually. You play a big role in helping your child’s education. Students need to know that importance of school. Parents can’t learn for your child but you can build the skills your child needs to become a better learner. Parents can help with home study by providing a quiet environment and assisting the child as needed. Remember, homework is your child’s responsibility. Average time for homework assignments are as follows:

Kindergarten 20-30 minutes1st-2nd Grades 30-45 minutes3rd-5th Grades 45-60 minutes6th-8th Grades 60-90 minutes

Points can be deducted for late assignments. In order for assignments to be considered for credit, they must be handed in on time and completely finished. Students and/or Parents must notify the teacher prior to the due date if there are extenuating circumstances so allowances can be made. Extracurricular activities are NOT considered to be extenuating circumstances.

Middle School-If a student fails to hand in a completed assignment on time, his/her grade will be penalized based on number of days late.

1 day – 75% credit 2 days – 50% credit 3 days or later – ZERO

22

** Second Semester – 8th grade – NO late work will be accepted. This is a policy to help build students responsibility and independence.

HOUSE SYSTEM-MIDDLE SCHOOLThe St. Ann’s House System has been created to build and strengthen a relationship with Christ, create lasting friendships with students in Middle School. Through community service projects, students give back to our parish community. Students also develop a sense of trust, accountability, and respect in a variety of relationships. Our goal through the House System is to foster respect, responsibility, and awareness of oneself and other.

LIBRARY The School Library is an integral part of the educational program. Kindergarten through fifth grades visit the library weekly. Middle school students visit the library with the classroom teacher. Each day, the Library is open to check in/out materials, to do research, or to do quiet reading. Books are checked out for week, but may be rechecked. Lost or damaged books are paid for by the parents of the student at the original price of the book.

MAKE-UP WORKA parent may pick up a student’s books and assignments after 3:00 PM from the office when that student is absent from school. Students are responsible for picking up missing work from office by 8:00 AM on day returning to school if work is not picked up on day absent. Make-up assignment(s) or test(s) shall be made available to students after absences. The student is responsible for obtaining and completing the make-up assignment in a satisfactory manner within the allotted amount of time. Students are given one day to make up work for each day absent.

PHYSICAL EDUCATIONStudents are required to wear their uniform to P.E. each day (see uniform policy). If an illness or injury prevents a student from participating in a physical education class, parental written notification is necessary. A doctor's excuse is required for non-participation for any length of time over two class days.

PROMOTION AND RETENTION Grade promotion and/or retention are based on an evaluation of academic, physical, social, and emotional growth and this decision will be made in consultation with the parents. The primary reasons for considering retention are 1) failure in two core subjects, 2) indifference or lack of effort on the student's part, 3) physical or social immaturity, and 4) excessive absences. A student who is promoted conditionally must attend and successfully complete a tutorial program during the summer in the subject(s) in which they were conditioned. A report of summer work must be presented to the administration prior to the first day of school.

SCHOOL HOURS The school day for all grades will be announced in the parent letter before the opening of school each year. The school calendar, Tuesday Folders and parent communications will include days of early dismissal, in-service and holidays. Supervision of children will begin 25 minutes (7:30 AM) before opening bell (7:55 AM). Do not bring students to school before supervision begins at 7:30 AM. All

23

students should be picked up immediately after school unless attending After School program. Children not picked up by 3:35 will be sent to the after school program and charged accordingly.

STUDENT PROGRESS A. Report Card Elementary report cards are issued four (4) times during the academic year. Middle School report cards are issued six (6) times during the academic year.

St. Ann’s Grading Scale100-94 Outstanding Progress 76-70 Limited Progress 93-85 Good Progress 69-0 Unsatisfactory Progress 84-77 Acceptable Progress

EX-Extending Mastery NY-Not Yet AC-Achieving Mastery (Skill Not Yet Evident-No Mastery) DV-Developing Mastery -Indicates Needs Attention

If there are any questions regarding the report card, contact the teacher.B. Progress Report Progress reports are mailed at midterm during each grading period. The purpose of this report is to notify parents if the student is not performing at their ability level and to indicate the factors influencing the low performance. Middle School students’ weekly progress can be checked online through Gradespeed. Students and parents should carefully review student progress and contact the teacher if there are any questions regarding grades.C. Parent-Teacher Conference Parent-Teacher conferences are scheduled after the first nine weeks. Parents are encouraged to make appointments to visit the teachers at any time to discuss their child’s performance. D. Honor Roll We believe that students deserve to be rewarded for “a job well done.” Students in 2nd-8th grade who earn an 85 or above in all subject areas including conduct will be recognized on the St. Ann’s School Honor Roll. Students in 2nd-5th grade who earn an AC in all subject areas will be recognized on the St. Ann’s School Honor Roll. 1st graders will be recognized on a Conduct Honor Roll. Middle School students who maintain 94 or above in all subjects will be recognized on the High Honor Roll. E. High School CreditStudents may receive high school credit in Spanish and Algebra. To receive a high school credit in Spanish, the student must take the course in their 7th and 8th grade year and receive a final average of 77%. To receive high school credit in Algebra, a student must receive a final average of 80%.

SCHOOL SUCCESSSuccess in school means more than good grades. Successful students believe they can succeed in school and in life. Successful students are more likely to be successful adults.

Be a good role model. Your child will follow in your lead. Be positive about learning and talk about school in an upbeat way to show you value

learning. Let your child see how much you like learning. Have a “can-do” attitude. Let your child see that you try your best when you run into a

tough task. Show interest in your child’s education. Let you child know that school is well worth the

effort and ask questions about school every day.24

Help improve readings skills and practice writing skills at home. Have lots of reading material around. Teach your child to read with a purpose. Encourage writing in everyday life. Be sure to tell your child what you like about writing.

Work to improve test scores. Avoid “cramming”. Be physically ready. Use memory aids and review test-taking tips. Test-taking is a skill.

Create a good study routine. Establish a study time and make a schedule. Set up a special study place.

Make homework meaningful. Homework is a daily part of being a successful student. Remind your child how homework helps. Encourage good work habits.

Get involved in school life. Encourage independence. Prepare your child to take charge of his or her own life and

learning. Being independent is a powerful skill that lasts a lifetime.

CONDUCT

BEHAVIORAL EXPECTATIONSWhen a student enters St. Ann’s School, the student and parents have demonstrated acceptance for the school’s standards, rules and regulations. One of the most important lessons education should be student conduct. While it does not appear as a subject, it underlies the whole educational structure.

25

Conduct is the training that develops self-control, character, orderliness and efficiency. It is the key to positive interactions, consideration for others, inner peace and happiness.

A. Purpose of Conduct To achieve maturity, self-control and Christian attitudes toward lawful authority, one’s

peers and one’s duty in life. To provide a classroom situation conducive to learning. To teach consideration and courtesy for others. To maintain order: moral, mental and social.

B. Student-Teacher-Parent Conduct is maintained in the classroom or school when there is evidence of a cooperative spirit between principal, teacher and students. Therefore, anyone who does not adhere to the regulations deemed necessary for a good learning situation and an ordered atmosphere is acting in a manner detrimental to the welfare of the other students. Teachers will take the means they feel necessary and reasonable to correct any inappropriate behavior. Teachers will inform parents of recurrent problems by means of a telephone call, written note and/or conference. C. Learning Life Skills Positive conduct is a behavior modification process which helps the student deal with problems and decide how to cope/handle with them. This is taught and learned first in the home. To help the child in school we encourage parents to adhere to the following guidelines:

▪ Guide the child to model the life of Jesus and thus demonstrate in word and action consideration and concern for others.

▪ Teach the child to be respectful and courteous at all times to those entrusted with their guidance and education.

▪ Show interest in the school by attendance at all school sponsored functions and by active participation in school related organizations.

▪ Stress the importance of being prepared for school by keeping up with work, materials and books.

▪ Help the child to be tolerant of teachers and classmates whose home environment is different from theirs.

▪ Encourage and guide the child to wholesome friendships, interests and activities. ▪ By understanding school rules, parents can urge the child to comply and cooperate

with the school. Should a problem arise, first consult with the child’s teacher, and then, if necessary, with the principal.

D. Norms for All Students Students are expected to enter and leave the building in a quiet and orderly manner. Before school, students are expected to remain in designated areas. During recess, which is supervised by school personnel, students must remain in play

areas unless granted permission by the supervisor to enter buildings. Students will conduct themselves in an orderly manner in the cafeteria. Talking in an

acceptable tone/loudness to the nearest neighbor is permitted with the supervisor’s permission.

All students must have the necessary classroom supplies. Borrowing and loaning supplies can be disturbing to both teacher and students.

DRUGS/ALCOHOL/TOBACCO

26

The possession, sale, and/or use of alcohol, drugs, tobacco, or any other controlled substance on the school campus or buses is strictly forbidden. Violation of this rule will result in immediate suspension and/or expulsion and will be reported to the appropriate law enforcement agencies.

INFRACTIONS/RULES Students committing infractions are disciplined according to the severity of the rule being violated. Unacceptable behavior may be dealt with by suspension, expulsion or alternative educational opportunities.

The following infractions constitute offenses for which students are strictly accountable: A. Threatening a student, teacher or other school personnel. B. Willful defacing of, the theft of or destruction of school, Church or personal property. The student and/or guardian will be required to repair or replace damage. C. Possessing or using firearms, other explosive devices, lasers, lighters, knives or sharp instruments are grounds for automatic expulsion. D. Initiating a fight or participating in the fight. E. Using forged notes or forged official signatures. F. Refusing to comply with any reasonable request of any teacher or other school personnel. G. Committing an act of defiance, either in language or action, on the school campus. H. Leaving class and/or school campus without permission. I. Disrupting class while in session, misbehaving in classrooms, rest rooms, hallways or any assembly. J. Truancy K. Cheating and copying L. Stealing M. Verbal, physical, electronic, cyber and psychological student harassment. N. Possession of or under the influence of dangerous drugs, alcohol or chemicals. O. Wearing apparel that is inappropriate in an academic setting. P. Inappropriate display of public affection-kissing, touching, fondling, etc.Q. Vulgar language R. Immorality S. HazingT. Demeaning BehaviorU. Vandalism (of any nature to any school campus or church areas)

PROCEDURE FOR HANDLING CONDUCT ISSUES/PROBLEMSTwo important lessons of life are to learn that choices have consequences and that we are responsible for our choices. Disciplinary action is designed not only to correct conduct but also to encourage and motivate students to become responsible citizens of the school community. Teachers and administrators use their professional judgment to determine appropriate action based on seriousness and frequency of the offense, student age, ability and functional level, attitude and the effect on the school environment. The teacher is expected to maintain proper discipline with all students at all times. Anecdotal records will be kept by the teacher on serious problems which are referred to the principal.

If a student makes a choice that violates school or classroom rules one or more of the following actions will be taken as a result of an infraction of the rules:

27

Classroom Consequences can include withdrawal of privileges or time apart from a classmate, written assignment related to the inappropriate choice

Logical consequences (i.e. making a mess at the lunch tables-cleaning tables, damaging property-making restitution for damage)

Parent notification Student, parent, teacher and/or administrator conference In-school suspension Out-of-school suspension Expulsion

Student offenses will be considered and dealt with on an individual basis, and each offense will be dealt with according to its seriousness.

Respect and Responsibility Card-Middle SchoolEach six weeks, students will be given Respect and Responsibility Card. We use this as a tool to foster responsibility and nurture independence. Students are responsible for the possession of their Respect and Responsibility Card throughout the six week period. This card will serve as a conduct grade. Each infraction will be represented as a circle on the student’s Respect and Responsibility card. There are five different categories of infractions: Disrespect, Dishonesty, Disruption, Uniform, and Other. Students can receive a mark for: being disrespectful to a teacher, student, or faculty member; being dishonest; creating disruptions in the hallway, classroom, or during the school day; not following the school uniform policies; and situations at the discretion of teachers and faculty members. Conduct affects Honor Roll and High Honor Roll standing.

The Responsibility Card can be marked as needed by any staff member for the infractions listed above. After an offense has been given, the card must be signed by a parent and returned to school the following school day. Every fifth mark per grading period will result in one Serious Infraction Notice. Consequences for receiving five infractions on a student’s Respect and Responsibility card is a Serious Infraction Notice mail to the student’s parents. Parents will need to sign the white copy and return the form to the student’s homeroom teacher. Also, the student is required to attend Saturday Devotion from 8:00 AM-9:30 AM. During Saturday Devotions, the student will attend Mass, prayer time, service projects and have the opportunity to discuss ways in which, we as a Middle School, can help students in areas in need of improvement. After two Saturday School, students will be required to attend afterschool detentions. ISS is the next level if infractions continue.

Three Serious Infraction Notices in one grading period will result in an in-school suspension (ISS). The parents are responsible for the cost of the substitute to supervise the student for in-school suspension. During in-school suspension, the student will be responsible for all the assignments during the day. Test credit will be determined by the administration. In-school suspension will be held on the Friday following the third Serious Infraction Notice. Children in ISS may NOT participate in any school activity for that day.

Conduct points lost per mark: 6th -- 3 points 7th -- 4 points 8th -- 5 points

SUSPENSION AND EXPULSION A. Suspension

28

Suspension is considered a severe action and, therefore, is not taken lightly. Its intent is to aid parent and child to work together to arrive at the best solution to the problem. Only the administration is authorized to suspend students.

1. In-School Suspension (ISS) The student is allowed to attend school, but is isolated from their classmates. Time will be devoted to assigned class work and to working out the problem which caused the suspension. Assignments may be graded with limited points. The parent will pay for a substitute to supervise the student during in-house suspension 2. Out of School Suspension (OSS) A grade of zero is recorded in every class a student misses while suspended with no opportunity for makeup. Any assignments made prior to the suspension and becomes due during the suspended period will be accepted, but will be treated as any late assignment with penalty points being deducted.

B. Expulsion Expulsion is the most severe action taken by the school. It is the permanent dismissal of the student from the school. Prior to taking this action, the principal will consult with the parish pastor. Circumstances leading to the expulsion are:

1. Delinquency, immorality or an act which constitutes a definite menace to other pupils or school personnel. 2. Chronic and incorrigible misbehavior which undermines classroom discipline and impedes the academic process for the entire class.

C. Procedures for expulsion 1. Teacher, principal and pastor will evaluate the recommendations for expulsion and review carefully the written data. 2. The principal gives oral and/or written notice of charge to student, parent or guardian. 3. The student is given the opportunity to present his version of the incident in question. 4. The student is suspended until final action has been taken. 5. The parent or guardian is offered an opportunity to confer with the principal before the final decision. 6. Records of the proceedings are kept by the principal and filed in the school office. 7. After all the necessary consultations, the pastor and principal will make the final decision and communicate the decision to the significant persons.

SAFE ENVIRONMENT POLICY-DIOCESE OF SAN ANGELO CHILDREN / YOUTH BEHAVIOR

(Catholic Schools, Religious Education, Other Youth Programs) Manual of Diocesan Policies of San Angelo (Policy #5141.1) Church personnel will strive to ensure that children/youth model behavior that maintains a safe environment for themselves and others (children, youth, adults) and witnesses in word and deed their discipleship in Jesus Christ. (Adapted from NFCYM Policy for Protecting Youth People.) An important component of Safe Environment Training for Children/Youth is Prevention Training that fosters a sense of safety, sensitivity and responsibility in peer relations between children and youth. Christian behavior is integrated throughout the curricula of the Catholic School/Religious Education Program. Parents and students are to be made aware of expected behavior at the beginning of the year and integrated throughout. This will be accomplished through the use of the Diocesan Guidelines for Student Behavior and the Diocesan Safe Environment Program.

29

In accord with the call to be peaceful followers of Christ, and with the state law, the Diocese will not tolerate any type of bullying or intimidation. Bullying and intimidation include engaging in written, electronic, or verbal expressions or conduct that has the effect of physically harming a student, damaging a student’s property, or placing a student in fear of harm to one’s self or property severe enough to create an intimidating, threatening or abusive educational environment for a student.

Catholic Schools, Religious Education and other youth programs are to have specific rules to deal with youth misbehavior.

In the event of a serious incident between minors (one that sexually, physically, verbally or psychologically harms another) who are supervised by Church personnel, an Incident Report needs to be completed, after first going through the proper levels of authority, and submitted to the appropriate level of authority that will deal with the incident. Some examples of serious incidents might include but not be limited to: inappropriate sexual touching, physical violence causing injury that requires professional medical care or hospitalization or situations requiring a response from law enforcement officials. When necessary, incidents will be reported to the proper Diocesan authority.

Steps to take in reporting serious incidents among children/youth regarding: Sexual, physical, verbal, electronic or psychological abuse incident involving peers Sexual, physical, verbal, electronic or psychological abuse incident between peers

when one is 3 or more years older than victim

1. Gather all information and evidence on sequence of events 2. Talk to Teachers(s) or one in charge 3. Talk to Youth involved (all parties) 4. Talk to Parent(s) 5. Talk to other involved parties and witnesses 6. Send report to appropriate level of authority

Reporting Procedure Sequence Parents of children and youth involved in serious incidents should always be informed of the incident and pending actions.

Catholic Schools 1. Teacher 2. Principal 3. Pastor 4. Superintendent of Schools 5. Diocesan Safe Environment Coordinator 6. Bishop

Children and youth involved in these incidents are to be disciplined by the proper level of authority according to the severity of the action, in accordance with written rules of the Catholic School, ….. This might include a warning, reprimand, suspension, other appropriate actions or expulsion from the Catholic School, …in which the youth was a participant when the incident occurred. When necessary, law enforcement officials are to be contacted in accordance with current civil laws. Students involved in the Catholic Schools, … and other Church sponsored programs must be made aware that they can report abuse involving either themselves or peers to one of the following:

30

Parents Teachers Principals Pastor Diocesan Safe Environment Coordinator

Efforts should be taken by the appropriate level of authority to work for healing with youth and families involved or affected by serious incidents and professional counseling, spiritual guidance and other assistance should be provided if deemed appropriate. It is expected that the parents of children or youth who have caused injury to another child or youth will be liable for any costs incurred for medical care or counseling attributable to the incident.”

*The Diocese of San Angelo Safe Environment Program protects adults and children from sexual, physical, verbal and psychological abuse. Bishop Pfeifer has added a policy regarding children and youth behavior and defines threatening or bullying behavior and the consequences of such behavior. (page 30)

TEXTBOOKSAll textbooks are purchased by the school and issued to the student for their use. It is the responsibility of the students to properly care for the books issued to them. All books must have protective covers and be kept free of ink marks. Payment in full is required for lost and damaged books. If a book is lost, misused, or damaged beyond reasonable wear, the student will replace the book according to the following guidelines:

New-1 year old - 100% of replacement cost 2-3 years old - 80% of replacement cost 4-5 years old - 60% of replacement cost 6 or more years old - 40% of replacement cost

A minimum fee may be charged for the following damages up to the replacement value of the book: Damaged pages $0.25 each-Writing in textbook, torn page, graffiti

All fines must be paid prior to receiving the final report card.

SPECIAL SERVICES

EXTRA-CURRICULAR ACTIVITIES Extra-curricular activities such as sports, fine arts and special programs are offered to students at St. Ann’s School. Students who participate must meet the following requirements:

1. Have parental permission 2. Meet eligibility requirements. 3. Signed forms. 4. Paid fees.

Adults driving students (other than own child) to athletic or extracurricular events must meet diocesan requirements; provide proof of appropriate insurance coverage, background check and Ethics workshop.

FIRE /TORNADO/LOCKDOWN DRILLS Fire drills are held in the school regularly. Tornado drills are conducted at the beginning of the season. A lockdown drill is conducted annually. A parent note will be sent home when a lockdown drill has been conducted.

31

Fire Drills Fire drills are essential to insure the safety and wellbeing of all connected with the school. Procedures and maps are to be posted near each classroom exit. The following procedures will be followed during a fire drill.

Emergency evacuation map will be posted near the door in each room. The map will indicate the primary and alternate exits and the evacuation area to which all occupants should proceed to when leaving the building. The evacuation map and routes will be discussed with each class using the room, during the first day(s) of the school year.

A distinct fire alarm signal will be used for fire drills only. An administrator will give a signal to indicate that it is time to reenter the building.No person is to remain in the building during fire drills.

Evacuation areas will be at least 50 feet (100 feet, if possible) away from buildings and out of driveways.

Students should move quickly, quietly and in an orderly manner through the assigned exit to the assigned evacuation area. Students should leave behind all books and other property. Students should not talk at any time during the drill.

The teacher will be responsible for:o Assuring that the classroom door is closed (windows, if applicable).o Assuring the light and any electrical equipment is turned off.o Maintaining order during the evacuation.o Scan hallways and bathrooms to make sure all students evacuate the building.o Assigning students in the classroom to hold the doors open as the class exits the

building.o Taking their class roster and checking roll when the class is in the assigned

evacuation area. If all students are accounted for, the teacher will hold up a green card. If students are missing, the teacher will hold up the red card. The name of any student not accounted for will be reported immediately to an administrator.

Return to the classroom quietly.Severe Weather DrillSevere weather drills (tornado, storms, etc.) are essential to insure the safety and wellbeing of all connected with the school. Procedures and maps are to be posted near the door in the classroom. The following procedures will be followed during the severe weather drill.

If there is a tornado or severe weather warning, teachers will be notified by the office. In case of a tornado or severe weather warning, a disaster drill will be initiated through

an announcement. After the drill is announced:

o Teachers will move students to designated hallways or classrooms.o If possible, students should take a hardback book for additional head protection.o Students should kneel on the ground with their heads against an interior wall

with their face covered and book over the back of their necks (use discretion as to how long students are kept in this position).

o Keep students calm and quiet during the drill so additional instructions will be heard.

Once the drill is over, an announcement will be made by the designated staff. Return to the classroom quietly.

Shelter in Place (Hide in a Safe Place-Possible Intruder in the building)The following procedures will be followed during a Shelter in Place:

32

The designated staff will make an announcement. After the announcement, teachers, students, office staff, custodians, cafeteria staff and

any visitors MUST go to a classroom or area of safety NO MATTER WHERE THEY ARE IN THE BUILDING.

Teachers and staff should quickly scan the halls for students and visitors to come into the classroom WHETHER THEY ARE YOUR STUDENTS/VISITORS OR NOT. Close and lock your door or windows if applicable.

Once all areas are secured, direct students and others to a location in the room where they CANNOT be seen. The teacher, students and visitors should remain in this area quietly.

KEEP THE ROOMS LOCKED. DO NOT VOLUNTARILY OPEN THEM FOR ANYONE. If students are outside, they should report to the closest safe area. Do not reenter the

building. The gym and kitchen will secure their areas and conduct a shelter in place. One the shelter in place is over, an announcement will be made by the designated staff.

Lockdown (Continue with Normal Activities-Possible danger outside of building)The following procedures will be followed during a lockdown:

The designated staff will make an announcement. After the announcement, teachers, students, office staff, custodians, cafeteria staff and

any visitors MUST go to a classroom or area of safety NO MATTER WHERE THEY ARE IN THE BUILDING.

Teachers and staff should quickly scan the halls for students and visitors to come into the classroom WHETHER THEY ARE YOUR STUDENTS/VISITORS OR NOT. Close and lock your door or windows if applicable.

Once all areas are secured, teachers/office/cafeteria may continue with normal activities in the classroom until the lockdown is over. However, no one should enter or leave the classroom.

If students are outside, they should report to the closest classroom or safe area. The gym and kitchen will secure their areas. One the lockdown is over, the designated staff will make an announcement.

GUIDANCE Counselors are available to serve all members of the St. Ann’s community and are a vital part of the school program. An age-appropriate curriculum is integrated into the school program of study. The school will work with parents especially for long-term individual or group counseling.

LUNCH SERVICESStudents may bring a sack lunch or purchase a hot lunch in the cafeteria (milk, juice and water may also be purchased.) The Hot Lunch Program is catered. Hot Dog Day and Pizza Day are monthly PTO functions and payments are made directly to PTO.

All students must eat lunch. (If a student cannot eat lunch for whatever reason, a parent must send a dated, signed note to the office.)

All school food service monies will be taken care of by the Sanchez Family. All checks should be made out to Sanchez Family. Monies can be sent to the St. Ann’s School office to be given to the Sanchez Family.

33

Should a student forget to bring a lunch, a grape jelly sandwich will be provided or a hot lunch if available.

A copy of the weekly menu is sent home in the Tuesday Folder for preordering lunches for the next week. Return lunch order forms in your child’s Tuesday Folder or by Thursday afternoon. Lunch orders will not be accepted after 12:00 PM on Friday. Late lunch orders will be returned to the student. The Sanchez Family shop for groceries according to the lunches ordered so preorder before the deadline.

UNWRITTEN REGULATIONS/RIGHT TO AMEND This Parent-Student Handbook is limited in content. Due to a constantly changing world, emphasis has been placed only on those things deemed most beneficial to the students and parents of St. Ann’s Catholic School. It would be impossible to cover all problems which may arise in the future. When an abuse develops, great efforts will be made immediately to eliminate it. Anything that distracts from the spirit, education, philosophy or dignity of St. Ann’s School will be addressed.

St. Ann’s School reserves the right to amend this handbook. Parents and students will be notified of any changes.

TECHNOLOGY ACCEPTABLE USE AGREEMENT

As a computer user, I agree to follow the rules and code of ethics in all of my work with computers while attending St. Ann’s Catholic School:

1. I recognize that all computer users have the same right to use the equipment; therefore, I will not use the computer resources for non-academic purposes. I will not waste or take supplies such as paper, toner cartridges, and discs that are provided by the school. When I am in the computer lab, I will talk softly and work in ways that will not disturb other users. I will keep my computer work area clean and will not eat or drink in the computer lab.

34

2. I recognize that software is protected by copyright laws; therefore, I will not make unauthorized copies of software and I will not give, lend, or sell copies of software to others. I understand that I will not be allowed to bring software applications, games, or CD-ROMs from home to be used on school equipment without proof of licensure and prior approval of appropriate school personnel.

3. I recognize that the work of all users is valuable; therefore, I will protect the privacy of others by not trying to learn their password; I will not copy, change, read, or use files from another user without prior permission from that user; I will not attempt to gain unauthorized access to system programs for computer equipment; I will not use computer systems to disturb or harass other computer users or use inappropriate language in my communications.

I will honor my school’s procedures for the storage of information. I realize that after prior notice has been given to me, files may be deleted from the system to protect the integrity of the network or because of space limitations on the computer’s hard drive.

4. Each student who received Internet access will be instructed in the proper use of the network. The use of the Internet must be in support of education and research consistent with the educational objectives of the school. Students using network or computing recourses must comply with the appropriate rules for that network or resource.

As a user of a network, I will not use bulletin boards nor chat lines for personal use. In addition, I will not reveal my personal information, home address, or personal phone number or those of students, teachers, or other staff members. Transmission of any material in violation of any U.S. or state regulation is prohibited. This includes, but is not limited to: copyrighted material, threatening or obscene material, or material protected by trade secret. The use of school computers and networking resources for commercial activities is not permitted. Their use for product advertisement or political lobbying is also prohibited.

5. Parents must realize that their students may encounter material on a network/bulletin board that they do not consider appropriate (vulgar jokes, statements of believe that some might consider immoral, etc.). The student is responsible for not pursuing material that could be considered offensive.

6. The use of the computer is a privilege, not a right, and inappropriate use will result in the cancellation of these privileges. Vandalism or intentional modification of system settings will result in cancellation of privileges and/or school disciplinary action. The school reserves the right to seek financial restitution for any damage caused by a student or other user. The system administrators will deem what is inappropriate use, and their decision is final. The administration, faculty, and staff of the school may request that the system administrator deny, revoke, or suspend specific user privileges. Violations of the rules and code of ethics described above will be dealt with seriously.

35

St. Ann's Catholic SchoolParent-Student Handbook Agreement 2015-2016

The Parent-Student Handbook has been drawn up to help our families and students gain the greatest possible benefit from the school experience. It is important that each student understands the handbook requirements and be encouraged to follow the rules and regulations included with it. Please read through the handbook and sign this form. Return this form to the homeroom teacher or school office. You and your child’s signature will certify that you have read the handbook, understand the contents and acknowledge the responsibilities outlined in it.

We have read the 2015-2016 St. Ann’s School Parent-Student Handbook and agree to follow the policies and procedures as stated.

_________________________________ ____________________ Parent Signature Date

_________________________________ ____________________ Parent Signature Date

_________________________________ ____________________ Student Signature 2015-2016 Grade

_________________________________ ____________________ Student Signature 2015-2016 Grade

ST. ANN’S SCHOOL PHOTO-VIDEO RELEASEI hereby give permission for my son(s)/daughter(s) _________________________________ to be photographed or videotaped at St. Ann’s Catholic School. I realize that the photo may be published in the newspaper, a magazine, the school website, or other publication. The photo/video may be used for informational or educational purposes regarding the programs or curriculum at St. Ann’s Catholic School.

Signed: ______________________________________________

Date: ________________________________________________

Return signed Parent-Student Handbook form to the office with registration.

36

ST. ANN’SCATHOLIC SCHOOL

ATHLETICS 2015-2016

2000 W. TexasMidland, Texas 79701

(432) 684-4563Fax (432) 687-2468

www.stanns.us

“We pledge to foster a Christian environment for the athletes to reach goals, form winning attitudes, develop leadership skills and succeed in all

aspects of school and life.”

St. Ann’s Catholic School does not discriminate on the basis of sex, race, or national origin in the enrollment and participation of students or the employment of personnel. The school/administrator retains the right to amend the handbook for just cause. Parents/Students will be given prompt notification if changes are made.

37

St. Ann's Catholic School Athletics

TABLE OF CONTENTS

INTRODUCTION………………………………………………3

PHILOSOPHY………………………………………………….3

ACADEMICS…………………………………………………..3

CONDUCT……………………………………………………..3

RESPONSIBILITIES………………………………………..…4

TRANSPORTATION……………………………………….…5

DRESS CODE…………………………………………….……5

PARTICIPATION…...................................................................5

PARENT AND SPECTATOR EXPECTATION……………...7

WEATHER POLICY…………………………………………..7

FEES……………………………………………………...…….7

SIGNATURE PAGE…………………………………………...8

38

INTRODUCTION

The following handbook was constructed in order to provide a defined atmosphere for an efficient athletic program and ultimately to ensure an enjoyable and worthwhile experience for all of our student athletes, fans, faculty, and parents. The athletic handbook is designed to coincide with the St. Ann’s School Student Handbook and not to contradict any of the core values of our school. Student athletes are to be held accountable and are responsible to adhere to the rules and regulations contained within this handbook.

PHILOSOPHY

The athletic program at St. Ann’s has traditionally been, and is, an important aspect of our complete educational program. No sport or athletic program, however, is designed to supersede any academic areas, but rather supplement the students’ academic experiences. Athletics are conducive to the successful development of a student’s physical, mental and social self while teaching self-discipline, skills and team work.

Our mission is to foster a Christian environment for the athletes and to facilitate them in reaching their goals, forming winning attitudes, developing leadership skills and succeeding in other aspects of school and life.

ACADEMICS

Every player must realize that they are student-athletes and that they are first and foremost students. Sports can be very beneficial for students but the athletic program is a privilege and considered to be an extra-curricular activity. Athletes are responsible for planning adequate time for studies to ensure acceptable grades. Athletes must be passing all subjects with a grade of 70 or higher and not accumulate more than 3 zeros in any given subject. Additionally student must be in good standing in conduct. We will conduct grade checks every week. An athlete who fails to meet these guidelines will be ineligible to participate in athletics for a one week period, assuming that his or her grades/conduct are passing at the end of this period; otherwise, the student will have one more week of ineligibility. Athletes who habitually fail to comply with academic guidelines are not only invalidating St. Ann’s School Athletic program, but are showing neglect in regards to the main purpose of school, which is academics. Any athlete who is academically ineligible will attend tutorials until the probationary period is over or the season ends. An athlete who is academically ineligible may attend games, but will not dress out or participate in a game for that week.

CONDUCT

Student athletes are expected to maintain high standards of conduct, self-discipline and citizenship in and out of the classroom. For fifth grade student-athletes, the student must maintain a numerical conduct grade of 90 or above. In order for athletes to be eligible to participate in athletics, they must receive no more than three conduct marks per week. If any athlete obtains more than three conduct marks per week, he/she will ineligible to participate in athletics for one week. Additionally, any student who is placed in (ISS) In School Suspension for any disciplinary offense will be ineligible to participate in any school related activity for that day.

Any student athlete’s display of unsportsmanlike behavior that might discredit St. Ann’s Catholic School may be declared ineligible for athletic competition or participation by the coach, athletic

39

director, or school administration. Any parent volunteer in a coaching position is also held responsible to the same standards.

School administrators, athletic director, and coaches will respect and support the decision of a parent to remove his or her child from a team for any reason. However, once the child is removed, he or she may not return to that team for the remainder of the sport season. Also, participating in a sport is a serious commitment made to the school, team, and coach. An athlete quitting a team disrupts team unity and can possibly deprive another student the opportunity to participate. Therefore, any student that quits a team during a sport season will not be allowed to participate in another sport for the rest of the semester. All student-athletes will be provided with a one week grace period at the beginning of each sport season to remove themselves from a team without penalty.

RESPONSIBILITIES

Participation in athletics, as noted above, is an extra-curricular privilege with accompanying responsibilities to the school, the staff, the parents, the community and to oneself. All athletes and coaches at St. Ann’s are to exhibit good sportsmanship at all times. Athletes should shake hands with the opposing players following games and display cordiality. Verbal and/or physical attacks on officials, coaches, players, fans, etc. will not be tolerated and such acts will be subject to discipline by the coach. Athletes and coaches must represent St. Ann’s in a positive manner.

Some specific responsibilities expected of St. Ann’s athletes:1. Maintain an exemplary behavioral record by treating fellow students, teachers, staff, coaches

and other administrators with respect.2. Maintain a passing grade of 70 in every class at all times.3. Be committed to attend all of the practices, games and related events for the sport in which you

have chosen to participate.4. Display good sportsmanship at all games, practices, etc. Adhere to all of the rules provided in

this handbook and any rules created by your coach.5. May not receive no more than three conduct marks per week. If any athlete obtains more than

three conduct marks per week, he/she will ineligible to participate in athletics for one week. Additionally, any student who is placed in (ISS) In School Suspension for any disciplinary offense will be ineligible to participate in any school related activity for that day.

If your son/daughter is participating in volleyball or basketball at St. Ann’s Catholic School, it will be mandatory that each student athlete’s parent(s) serve at least four hours of volunteer time during these two sport seasons. Volunteer opportunities can include working the clock, keeping the books, line judging, etc. Before the season, a parent meeting will be held and volunteer opportunities and schedules will be discussed.

TRANSPORTATION

Transportation to/from practices is the sole responsibility of the parents. Please sure that your son or daughter is picked up promptly at the end of each practice. If the student athlete is not picked up 15 minutes after practice, he or she will be sent to extended day.

Since there is no school transportation, parents are asked to help with transportation. There are diocesan and school policies that must be met. All parents transporting students to and from games must have a background check, attended an Ethics and Integrity workshop as well as certain liability

40

limits on automobile insurance. Carpooling, understandably, will often be necessary; however any parent transporting children other than his/her child will need to have current automobile insurance forms on file in the school office. According to the diocesan safe environment program, there must be two adults in a vehicle transporting players to and from games. The school office must have a signed permission slip on file. The school office or coaching staff must have a list of students and who they will be traveling with for out-of-town games. For information needed with regards to transportation, contact the school office (684-4563).

DRESS CODE

St. Ann’s School believes appropriate attire demonstrates respect for others and self. The dress code compliments our Catholic values to help students develop a sense of modesty and appropriate taste. Our goal is to foster school unity and pride in our identity.

Team uniforms are the sole property of St. Ann’s School. All uniform attire must have the final approval of the athletic director and administration. One of the duties of the coach/athletic director is the distribution and collection of uniforms. Athletes are obligated and responsible for the care of the uniforms. Any damaged uniforms or uniforms that appear to have exceeded normal wear will be replaced by the student (the replacement cost will be given by athletic director). Uniforms must be cleaned prior to returning to the athletic department. All uniforms must be returned within one week following the season’s final game or student will be charged replacement cost. Report cards will be held uniform replacement has been resolved.

Dress code prior to and following games will be in compliance with the St. Ann’s School Student Handbook and must follow the out of uniform/free dress policy as stated. Students must wear appropriate pants and shirts. Shorts may not exceed 2 inches above the knee. The Athletic Director/Administration reserves the right to ask a student to change into appropriate attire at any time.

PARTICIPATION

All athletes will be required to take a physical to participate in the athletic programs at St. Ann’s Catholic School. Parents must also sign a waiver form and complete an emergency contact information sheet for their child. In order to play in a game the student-athlete must be in attendance for the full day of class instruction on game day unless the student had a doctor’s appointment which would require a doctor’s note.

While participating on an athletic team at St. Ann’s Catholic School, student athletes are permitted to participate in other sports outside of school during the sport season. However, outside participation must not interfere with the team schedule for practices and games. School athletic events always take precedence over outside events and/or practices.

Basketball & Volleyball 5 th and 6 th Grades:

There will be a combined fifth and sixth grade team for basketball and volleyball with separate boys and girls teams. The fifth and sixth grade sports program is designed to teach fundamentals, rules and concepts, stress Christian fellowship and foster self-confidence and teamwork. No students will be cut, and all will play. Participation is all inclusive and every player will be guaranteed some playing time every game. However, playing time is at the coach’s discretion, and there are not any minimum play time requirements and/or equal playing time rules. If there are enough players for multiple teams for either girls or boys, then teams will be divided and selected by the coaches, athletic director and administration.

41

Basketball & Volleyball 7 th and 8 th Grades:

Separate boys and girls teams will be established when possible. The volleyball and basketball teams will be separated into seventh and eighth grade teams. In the event there are not enough players for either of the teams, we will combine seventh and eighth graders to form one team.

The seventh and eighth grade sports program will focus on the same core principles as the fifth and sixth grade program, but will have an increased emphasis on competitive and strategic elements within the game. No students will be cut or denied a position on a team; however, players are not guaranteed playing time in games. Playing time is under full discretion of the coach.

Playing time factors will include, but are not limited to: skill, practice attendance, effort, sportsmanship and academics.

Football 6 th , 7 th and 8 th Grades:

There will be a combined 6th, 7th and 8th grade six-man football team. The football program will have the same core principles that the other sports have at St. Ann’s. No player will be cut or denied a position on the football team, however, players are not guaranteed playing time in games. Playing time is under full discretion of the coach. Playing time factors will include, but limited to: skill, practice attendance, effort, sportsmanship, conduct and academics.

Tennis 6 th , 7 th and 8 th Grades:

The middle school tennis team will be comprised of 6th, 7th, and 8th grade boys and girls. Practices will include all players on the team; however tournament and match play may be separated by grade and gender. At times, tournament and match play may depend on progression through a tennis draw. No player will be cut or denied a position on the tennis team, however players are not guaranteed playing time in matches. Playing time is at the coach’s discretion and there are not any minimum play time requirements and/or equal playing time rules. Playing time factors will include, but limited to: skill, practice attendance, effort, sportsmanship, conduct and academics.

PARENT AND SPECTATOR EXPECTATIONS

The role of the parent and spectator is to support the student athletes in a positive way. In the event that a parent has a concern with an issue in the athletic department, please observe the “24 Hour Cushion” before you approach a coach or coaches. Coaches will naturally and deliberately reflect on game situations and decisions. They will need time to process their decisions before being approached with any questions or concerns. If a parent does have a concern, they need to set up a meeting with the coach. If the concern is not resolved, parents can then speak to the athletic director or school administration. During practice and games, only coaches should be the only people coaching. You may have a wealth of knowledge about sports or coaching, but “coaching or instructing” from the stands is confusing to players and disrespectful to the coaches. As in the case in athletic competition in any level, we cannot assume that all officials will be fair and competent in their actions. Regardless of the actions of game officials, it is important that parents set a positive example in dealing with game officiating. The use of profanity, racial slurs, trash-talk, and profane gestures is strictly prohibited by parents or spectators. Persons witnessed acting in this type of behavior will be reported to school administration, and can result in immediate ejection or possible suspension from future athletic events.

42

If a player is going to miss a practice or game, the parent should notify the coach ahead of time when possible. Once a player misses more than three practices/games (not including illness from school or other excused absence), the player can be suspended or dismissed from the team at the discretion of the coach with school administration approval.

During football, volleyball, and basketball practices, parents are not allowed to congregate on the football field or gym area.

WEATHER POLICY

In the event of poor weather conditions on game/practice days, parents should check St. Ann’s Catholic School’s website for game/practice cancellations. If there is no message about a game/practice cancellation, the scheduled game or practice will be held at the scheduled time. Every effort will be made to make any cancellation decisions for practices by 12:00 PM.

For all outside sports, in the event of thunder, coaches should be actively looking for signs of lightening. Play can continue if there is no sign of lightening, and if weather conditions permit the athletic event to continue. If there is any sighting of lightening, no matter how distant, all play must cease. Everyone must leave the football field, tennis court, or track area and take cover in a covered shelter. School coaches are responsible for issuing this directive to all players and parents. In order for play to resume, there must have been no lightening for thirty minutes since the last sighting.

FEES

Each student is required to pay a participation fee per sport played. This fee is required in order to pay for officials, entry fees for tournaments, equipment and awards.

43

St. Ann's Catholic School Athletic Handbook

2015-2016

We have read the 2015-2016 St. Ann’s School Athletic Handbook and agree to follow the policies and procedures as stated.

_________________________________ ____________________Parent Signature Date

_________________________________ ____________________Parent Signature Date

____________________________ __________________Student Signature Date

____________________________ __________________Student Signature Date

SIGN FORM AND RETURN TO THE OFFICE WHEN REGISTERING FOR FOOTBALL, BASKETBALL, VOLLEYBALL OR TENNIS.

44