becoming a smart organisation - temc 2021iso 16175.3.2012: information and documentation...
TRANSCRIPT
![Page 1: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/1.jpg)
Becoming a smart organisation:
Building staff and institutional
capability
Sandra Jeffries
Director, Information Services
TEMC 2015
30 AUGUST - 2 SEPTEMBER 2015
WOLLONGONG
![Page 2: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/2.jpg)
![Page 3: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/3.jpg)
Outline
S Strategy
M Merging and Management
A Activities
R Results
T Time and Tradition
![Page 4: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/4.jpg)
SMART: Strategy
![Page 5: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/5.jpg)
Information Management Strategy
A culture where information is created, managed, used and shared effectively to
advance the University’s strategic priorities.
Strategy
![Page 6: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/6.jpg)
Framework
![Page 7: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/7.jpg)
SMART: Merging and Management
![Page 8: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/8.jpg)
Merging and management
Recommendation for an Information Management Services unit:
That the information management and records management functions of the Branch be consolidated into a single unit with a shared action plan
![Page 9: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/9.jpg)
Composition of unit
• Manager
• Information Officer
• Information Officer (Strategy)
• Information Officer (Copyright)
• Information Assistant (Records)
• Intranet Coordinator
• Project Managers/Officers
as required
![Page 10: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/10.jpg)
Team culture
Pluses Minuses
![Page 11: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/11.jpg)
Team culture
Our team environment
• Knowledge sharing
• Flexible
• Supportive
• Collaborative
• Thinking ahead
• Solutions focused
• Open
• Positive
![Page 12: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/12.jpg)
Team culture
![Page 13: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/13.jpg)
SMART: Activities
![Page 14: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/14.jpg)
Activities
Our team delivers
Information Management
Copyright
Records
eDRMS Project
Information Privacy and
RTI
MyUSC Project
![Page 15: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/15.jpg)
MyUSC
![Page 16: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/16.jpg)
Guidelines
• Information in shared network drives
• Personal information
• Identifying records
• Assessing corporate systems as
recordkeeping systems
• Information asset security and handling
![Page 17: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/17.jpg)
Policy development
Copyright Policy
![Page 18: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/18.jpg)
Digital initiatives
Born digital,
stay digital
![Page 19: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/19.jpg)
In-place recordkeeping
Assessment of existing corporate
systems
ISO 16175.3.2012: Information and
documentation – Principles and functional
requirements for records in electronic office
environments
![Page 20: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/20.jpg)
eDRMS
• Feasibility
• Implications for other systems
• Recommendations
![Page 21: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/21.jpg)
Information station
![Page 22: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/22.jpg)
20th Anniversary
![Page 23: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/23.jpg)
SMART: Results
![Page 24: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/24.jpg)
Unit reputation
• Recognition of unit as trusted source
of expertise
• Involvement in major projects
![Page 25: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/25.jpg)
Information management
• Recognition of value of good
information management
• Staff suggestions for improvements
• Understanding of implications for
others
![Page 26: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/26.jpg)
SMART: Time and Tradition
![Page 27: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/27.jpg)
USC context
![Page 28: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/28.jpg)
References
• Graetz, F., Rimmer, M., Smith, A. & Lawrence, A. Managing
organisational change. 3rd Australian ed., Wiley, 2011
• Herrero, L. Viral change. 2nd ed. Meetingminds, 2008
• Olson, J. The Slight edge. 8th ed. Success, 2013
• Siller, J. “The Case for aggregated information management roles” in
RIM Quarterly, vol. 29, issue 1, February 2013
• Stafford, D. “Information management principles – the impossible
dream” in RIM Quarterly, vol.30, issue 3, August 2014
![Page 29: Becoming a smart organisation - TEMC 2021ISO 16175.3.2012: Information and documentation –Principles and functional requirements for records in electronic office environments. eDRMS](https://reader036.vdocuments.us/reader036/viewer/2022071501/6120c2928f024d55d816efdc/html5/thumbnails/29.jpg)
Contact details
Ms Sandra Jeffries
Director,
Information Services
07 5430 2800