Becoming a DataBecoming a DataDecision Making Decision Making

CommunityCommunity

Pamala WalterPamala Walter

George GoodfellowGeorge Goodfellow

Data Data Data Data EverywhereEverywhere

Data data everywhereData data everywhereit could drive you to dr_ _ _,it could drive you to dr_ _ _,

Data data, oh my dear,Data data, oh my dear,Insanity, I’m on the brink.Insanity, I’m on the brink.

DRP, FCAT, DRP, FCAT, Oh and Florida Writes,Oh and Florida Writes,

District Tests, Classroom Test,District Tests, Classroom Test,So many scores of different So many scores of different types!types!

Data Data Data Data EverywhereEverywhere

How do I…How do I…

Analyze,Analyze,

Conceptualize,Conceptualize, and and

Organize…Organize… a plan from all of this?a plan from all of this?

How do I avoid falling into the How do I avoid falling into the data abyssdata abyss??

Goal . . . . . . . . .ShGoal . . . . . . . . .Shareare experiences that lead to the experiences that lead to the

development of a tool used by district development of a tool used by district and school based staff providing online and school based staff providing online data for the “data using community.”data for the “data using community.”

components of the data analysis tool components of the data analysis tool and data analysis support website.and data analysis support website.

events and processes that influenced a events and processes that influenced a Sarasota Middle School to embrace Sarasota Middle School to embrace data.data.

a district based initiative that is a district based initiative that is leading to the data using communities leading to the data using communities at all schools.at all schools.

LeadershipLeadership

Those who turn good into great Those who turn good into great are motivated by a deep are motivated by a deep creative urge and an inner creative urge and an inner compulsion for sheer compulsion for sheer unadulterated excellence for its unadulterated excellence for its own sake. own sake.

Good to GreatGood to Great

Jim Jim CollinsCollins

LeadershipLeadership The vision resulting from this “urge” The vision resulting from this “urge”

for excellence, lead Sarasota County for excellence, lead Sarasota County to develop a project that was a to develop a project that was a collaboration between the collaboration between the Curriculum and Information Services Curriculum and Information Services departments.departments.

It began as a pilot with a rollout over It began as a pilot with a rollout over five years. It was a software product five years. It was a software product delivered from a district server to delivered from a district server to satellite site based servers to satellite site based servers to clients.clients.

OpportunitiesOpportunitiesGrowth in…Growth in…

aligning curriculumaligning curriculum

creating standards based creating standards based assessments assessments

using reports to monitor and using reports to monitor and impact student performanceimpact student performance

developing technology skillsdeveloping technology skills

VisionVision Development:Development:

alignment and rewrite of all K-12 alignment and rewrite of all K-12 curriculacurricula

articulation / Training on changesarticulation / Training on changes input into toolinput into tool purchase and creation of test purchase and creation of test

itemsitems creation of assessmentscreation of assessments entry into systementry into system

VisionVision Equipment:Equipment:

32 servers32 servers over 200 dedicated over 200 dedicated

workstationsworkstations scanners, printersscanners, printers software supportsoftware support bridge to AS 400 databridge to AS 400 data

VisionVision Implementation:Implementation:

train Trainers at each school sitetrain Trainers at each school site

create additional materials as create additional materials as requested by each schoolrequested by each school

maintain software, bridge and maintain software, bridge and equipmentequipment

use curriculum, assessments and use curriculum, assessments and data from the software to improve data from the software to improve student performance.student performance.

Opportunities . . .Opportunities . . .ObstaclesObstacles

Aligned curriculum…Aligned curriculum…

–– GLE’s : Grade Level GLE’s : Grade Level Equivalents Equivalents

Result:Result:– Rewrote curriculumRewrote curriculum– Re-entered into systemRe-entered into system

Opportunities . . .Opportunities . . .ObstaclesObstacles

Created Assessments…Created Assessments…

- Test specifications - Test specifications appearedappeared

Result:Result:

– Rewrote assessmentsRewrote assessments

Opportunities . . . Opportunities . . . ObstaclesObstacles

Trained trainers and tech support…Trained trainers and tech support…

- Cross platform version- Cross platform version

Result:Result: updated infrastructureupdated infrastructure changed procedures for using the changed procedures for using the

product product updated training documentsupdated training documents re-entered some datare-entered some data access was limited by pre-existing access was limited by pre-existing

domain structure (at some schools)domain structure (at some schools)

Opportunities . . . Opportunities . . . ObstaclesObstacles

ReportsReports (expectations (expectations

developed)developed)

Difficulty with obtaining the Difficulty with obtaining the desired reports available on desired reports available on teachers desktops…teachers desktops…

This became the most significant This became the most significant motivator…motivator…

ObstaclesObstacles““If you can find a path with no If you can find a path with no

obstacles, it probably doesn’t obstacles, it probably doesn’t lead anywhere.” lead anywhere.” Frank A. Frank A. ClarkClark

““Obstacles are those frightful Obstacles are those frightful things you see when you take things you see when you take your eyes off the goal.” your eyes off the goal.” Hannah MoreHannah More

ObstaclesObstacles““Obstacles are those frightful Obstacles are those frightful

things you see when you take things you see when you take your eyes off the goal.” your eyes off the goal.” Hannah MoreHannah More

“…“…Every obstacle yields to stern Every obstacle yields to stern resolve.” resolve.” Leonardo DaVinciLeonardo DaVinci

Obstacles . . . Obstacles . . . OpportunityOpportunity

Reports Reports

Began development of an Began development of an Access databaseAccess database

With multiple department With multiple department support…support…

Evolved to a SQL/database of Evolved to a SQL/database of essential data to be served essential data to be served browser based, cross platformbrowser based, cross platform to to teachers desktops.teachers desktops.

OpportunityOpportunityReports Reports

Now vision was within Now vision was within reach!reach!

OpportunityOpportunity

Test Trakker TeamTest Trakker Team Support educators and their Support educators and their

stakeholders by providing…stakeholders by providing…

easy access to multiple sources of easy access to multiple sources of data for decision making purposes.data for decision making purposes.

assistance/training in reading, assistance/training in reading, interpreting, and possible interpreting, and possible applications.applications.

assistance in instructional planning assistance in instructional planning based on data.based on data.

Online DataOnline Data Multiple Year Data

Online DataOnline Data

Teacher or Administrator’s Views

Online DataOnline Data Administrator’s Options

Online DataOnline Data Demographics & Multiple Sources of DataDemographics & Multiple Sources of Data

Online DataOnline DataAchievement by Demographic Group

Online DataOnline Data

Multiple Years

Follow progress of a cohort group

Online DataOnline Data

Reading - Expanded Report

Test TrakkerTest Trakker Other Other UsesUses

• Strategic Planning

• Are these new this year or persistent over time?

• What do we need to address as a school, a grade, a team, a class or an individual student?

• Staffing

• Resources • Student Placement

• Staff Development

The old adage…The old adage…

“ “People are your most important People are your most important

asset” is wrong. People are asset” is wrong. People are not…not…

The The rightright people are.” people are.”

Good to GreatGood to Great

Jim CollinsJim Collins

LeadershipLeadership

OpportunityOpportunity

Dr. Rick DeFourDr. Rick DeFour

Professional Learning Professional Learning CommunitiesCommunities

Professional Learning Professional Learning CommunitiesCommunities

Build consensusBuild consensus Replace teacher isolationReplace teacher isolation Engage staff in collaborative Engage staff in collaborative

planning to…planning to… Establish clear, measurable goalsEstablish clear, measurable goals

Utilize research-based improvements Utilize research-based improvements in curriculum, instruction, and in curriculum, instruction, and assessmentassessment

Use data to reveal challenges, Use data to reveal challenges, monitor progress and confirm successmonitor progress and confirm success

Model: DeliveryModel: Delivery

Substitutes released teachersSubstitutes released teachers

Discipline and grade specific Discipline and grade specific groups (evolved to full teams groups (evolved to full teams in 2in 2ndnd year) year)

Across grade level Across grade level articulationarticulation

Model: DeliveryModel: Delivery

Analyzed state and district Analyzed state and district test results by charting…test results by charting… DisciplineDiscipline Grade levelGrade level TeamTeam ClassClass IndividualIndividual

Review Data Sheet

Model: Follow UpModel: Follow Up Met with teacher leaders and Met with teacher leaders and

administrators following each administrators following each session to plan next session.session to plan next session.

Support materials developed Support materials developed based on interest and needs.based on interest and needs.

Topics integrated and Topics integrated and addressed in regularly addressed in regularly scheduled Curriculum scheduled Curriculum Meetings.Meetings.

Model: Follow UpModel: Follow Up Teachers prioritized by team Teachers prioritized by team

prior to articulation across prior to articulation across grade.grade.

Multi-level materials Multi-level materials materials were purchased to materials were purchased to address student needsaddress student needs

Served as Served as segue to further segue to further professional development…professional development…Lesson Planning by DesignLesson Planning by Design

Model: EvaluationModel: Evaluation Met with teacher leaders and Met with teacher leaders and

administrators following each administrators following each session to evaluate success of session to evaluate success of session .session .

Reviewed state and district data Reviewed state and district data at year’s end to analyze changes.at year’s end to analyze changes.

Expanded participation in district Expanded participation in district tests to include all in second tests to include all in second year.year.

Professional Learning Professional Learning CommunityCommunity

Essential Questions:Essential Questions:- How do teachers decide How do teachers decide whatwhat

and and howhow to teach?to teach?- Does everyone on the team know Does everyone on the team know

the the strengthsstrengths and and weaknessesweaknesses of the students on the team?of the students on the team?

- What What strategies/best strategies/best practicespractices have the greatest have the greatest impact the identified needs?impact the identified needs?

DATADATA

What is the major purpose What is the major purpose in analyzing data?in analyzing data?

Transform…

Impact…

INSTRUCTION

Transforming Transforming InstructionInstruction

The interface defines The interface defines our experience…our experience…

instruction is the students’ interface to learning.

James C. Oliverio Director of Digital Worlds

Institute University of Florida

The The collaborationcollaboration of this middles school’s of this middles school’s administration, teacher leaders and the administration, teacher leaders and the district support team allowed teachers to district support team allowed teachers to plan as plan as learning teams focused on a learning teams focused on a common directioncommon direction identified by… identified by…

prioritizing benchmarks,prioritizing benchmarks,

reviewing assessment standards andreviewing assessment standards and

analyzing student performance.analyzing student performance.

Professional Learning Community

Professional Learning Professional Learning CommunityCommunity

Dr. William SandersDr. William Sanders

To paraphrase…To paraphrase…

……if a student experiences two years in if a student experiences two years in which (s)he does not meet potential or which (s)he does not meet potential or expectation for those years, expectation for those years,

then the student will not recover then the student will not recover unless there is a major intervention…unless there is a major intervention…

Every Child, Every Child, Every Day, Every Day,

Whatever it Takes.Whatever it Takes.

Sarasota County’s Moto

Mike SchmokerMike Schmoker

Leadership Leadership SummitSummit

Data Coaching Data Coaching

A district based initiative A district based initiative that is leading to data that is leading to data using communities at all using communities at all schools.schools.

Data CoachingData Coaching

monthly meetingsmonthly meetings

key school based personnel key school based personnel

lead by a collaborative of lead by a collaborative of district support staff…district support staff…

Curriculum, Curriculum, Research and Evaluation / Research and Evaluation /

Information Services, Information Services, Professional DevelopmentProfessional Development Instructional TechnologyInstructional Technology

Data CoachingData Coaching Sharing of Best Practices Sharing of Best Practices

in…in…

FCAT Lessons LearnedFCAT Lessons Learned FCAT Specification InformationFCAT Specification Information Data Analysis – (Test Trakker)Data Analysis – (Test Trakker) Assessment DevelopmentAssessment Development Instructional StrategiesInstructional Strategies

Primary ProcessPrimary Process Gather dataGather data Identify prioritiesIdentify priorities Study the Test SpecificationsStudy the Test Specifications Prepare small mini-assessments to Prepare small mini-assessments to

evaluate masteryevaluate mastery Identify best instructional strategies Identify best instructional strategies

to impact student performanceto impact student performance Identify resources for assistance and Identify resources for assistance and

supportsupport

Gather Data Gather Data Test TrakkerTest Trakker

FCATFCAT

Former student dataFormer student data

Current student dataCurrent student data

District TestsDistrict TestsDegrees of Reading PowerDegrees of Reading Power

Identify prioritiesIdentify priorities

Target Skills Target Skills

Goal GroupsGoal Groups

Study the Test Study the Test SpecificationsSpecifications

Content LimitsContent Limits

ResourcesResources Booklet Booklet (DOE)(DOE)

WebsiteWebsite (www.sarasota.k12.fl.us/IM)(www.sarasota.k12.fl.us/IM)

Curriculum Curriculum MappingMapping

Respond to…Respond to…

identified prioritiesidentified priorities

the Test Specificationsthe Test Specifications

the best instructional strategiesthe best instructional strategies

Prepare small mini-Prepare small mini-assessments to evaluate assessments to evaluate masterymastery

Classroom assessments Classroom assessments allow us to monitor the allow us to monitor the on-going process toward on-going process toward the priorities identified the priorities identified from the FCAT and from the FCAT and District Test data.District Test data.

Data CommunitiesData Communities

Virtual HandoutsVirtual Handouts

Presentation power pointPresentation power point Sample agenda’s for School site Sample agenda’s for School site

modelmodel Sample agenda’s for Data CoachingSample agenda’s for Data Coaching Sample products from Data Using Sample products from Data Using

Communities… Communities… – High School PowerpointHigh School Powerpoint– Elementary Flier “Data Daily”Elementary Flier “Data Daily”

LeadershipLeadership

““Yes, leadership is about vision. Yes, leadership is about vision. But leadership is equally about But leadership is equally about creating a climatecreating a climate ...” ...”

Good Good to Greatto Great

Jim Jim CollinsCollins

Special Thanks:Special Thanks:

•Ashton Elementary, Booker High and Sarasota Middle Schools

•Departments of ..

Research and Evaluation, Curriculum, Professional

Development, Information Service and Instructional

Technology

•Carlene Judge,

Executive Director of Student Accountability

•Camille Ashcraft,

Director of Curriculum

Contact Contact InformationInformation

Pamala Walter,Pamala Walter,

Instructional Technology SpecialistInstructional Technology Specialist

927-9000, ext. 31671927-9000, ext. 31671

George GoodfellowGeorge Goodfellow

Programmer PC/WebProgrammer PC/Web

927-9000, ext. 31646927-9000, ext. 31646