bcp walkthrough exercise - trent global · intro –what is business agility, workplace agility?...
TRANSCRIPT
2013/14
2014/15
2013/14
PLANNINGStrategizing – Chapter 4/5
Action word - Evaluate.
Key words – current approaches, need for FM KPI, strength &
weaknesses.
Re-interpret question – The current approach of quantitative KPI for
FM strength and weakness. How qualitative or mixed approach is
better.
Outline – 34/2= 15 points.
PLANNINGAnswering – The current approach of quantitative KPI for FM strength
and weakness. How qualitative or mixed approach is better.
Outline –
Intro – What is FM KPI? Why the need for KPI whether in house or outsourced?
(3points)
Body/ Answer the question – (say 13 points) –
Why quantitative approach is the current approach (2 points)
Strengths (3points)
Weaknesses (3 points)
How can it be better – qualitative or mixed approach – Alignment with business/
facilities as an enabler (2 points)
Balanced Scorecard/ Management by variance (3 points)
Conclusion – Depending on the organization/ biz cycle or extent of outsourcing the
current approach is good enough for operational FM but not for strategic FM – 2
points
What is FM KPI? Why the need for KPI whether in house or
outsourced?
What is FM KPI? Why the need for KPI whether in house or
outsourced?
Why quantitative approach is the current approach (2 points)
• Tendency to
focus on
operational
FM/ reactive.
• Easier for
reporting e.g.
FM cost per
staff/ used for
justifying FM
existence.
Strengths (3points)
• Consider
every service
or item of exp.
• Can produce
management
info and
interface with
customers
opinions.
Strengths (3points)
• Can link to
SLA – key to
KPI.
Weaknesses (3points)
Weaknesses (3points)
How can it be better –
• Alignment with business
• facilities as an enabler
• Customer satisfaction
• Value for money….All these how to measure?
Balance Scorecard
Balance Scorecard
Balance Scorecard
Management by variance
Conclusion
Conclusion
2014/15
2014/15
PLANNINGStrategizing – Chapter 5/4.
Action word – Describe ways.
Key words – Benchmarking, information, decision making, bank, value
add.
Re-interpret question – 2 ways (qualitative and quantitative) for
benchmarking FM to show value add to bank for it to make FM
decisions.
Outline – 34/2= 15 points.
PLANNINGAnswering – 2 ways (qualitative and quantitative) for benchmarking
FM to show value add to bank for it to make FM decisions.
Outline –
Intro – What is benchmarking? How is it related to KPI. (2points)
Body/ Answer the question – (say 8 points) –
Quantitative method (3-5 points)
• What is it/ information - KPI metrics
• What information
• How it value add?
Qualitative method (3-5 points)
• What is it/ information – Balance score card/ management by variance.
• How it value add?
Conclusion – Depending on the management mindset of the banks and how
strategic is FM, both ways can be used to show value add and for decision making.
Eg sale of building, leasing cheaper locations, energy savings etc. – 2 points
Benchmarking
Benchmarking
Benchmarking
Benchmarking
Quantitative approach
• Describe the
3 main
categories of
KPI/ metrics.
• Related to
cost and
customer
satisfaction.
• From
operational
FM
perspective
Value Add (3points)
• Consider
every service
or item of exp.
• Can produce
management
info and
interface with
customers
opinions.
Value Add (3points)
• Can link to
SLA – key to
KPI.
Qualitative Method - Balance Scorecard
Balance Scorecard
Balance Scorecard
Qualitative Method - Management by variance
Qualitative method value add –
• Alignment with business
• facilities as an enabler
• Customer satisfaction
• Value for money…But harder to produce information for
decision making and is subjective as it is as at strategic level
Qualitative method value add –
Qualitative method value add –
Conclusion
Benchmarking
Benchmarking
2014/15
2014/15
PLANNINGStrategizing – Chapter 2/ 1
Action word – evaluate in detail.
Key words – competency areas, appropriate, facilities requirements.
Re-interpret question – Which FM competency areas are appropriate
for an organization and which are not.
Outline – 34/2= 15 points.
PLANNINGAnswering – Which FM competency areas are appropriate for an
organization and which are not.
Outline –
Intro – What is competency? BIFM and IFMA definitions. (6points)
Body/ Answer the question – (say 9 points) –
Depending on the 4 stages of organization/ 5 models of FM (2 points)
Total FM/ Operational
• Appropriate competency / What is not appropriate?
Strategic FM
• Appropriate competency / What is not appropriate?
Conclusion – Also depends on the resources available ie HR budget, the
availability of talents and current FM education and training available locally. Eg
Singapore FM is focused on operational FM. – 3 points
What is competency? IFMA definitions
• Knowledge,
skills,
attitudes
• Levels of
competencies
• Areas of
competencies
- IFMA
What is competency? IFMA definitions
What is competency? IFMA definitions
What is competency? BIFM definitions
What is competency? BIFM vs IFMA
Depending on…
Depending on…
Depending on…
Total FM/ Strategic FM
Total FM/ Strategic FM
Total FM/ Strategic FM
Total FM/ Strategic FM
Total FM – Appropriate Competencies
Strategic FM – Appropriate Competencies
Total FM vs Strategic FM – Appropriate Competencies
Total FM Strategic FM
Core Competencies
• Operational• Overall management
• Long range planning• Value creation
Maindifferences
• Maintenance and operations
• Facility functions• Procurement• Space management
• Real estate• Specialized practices –
architectural,engineering, BCM, risk management
• Life cycle costing• Innovation
Overlapcompetencies
• Budgeting/ finance• Integration of services/ design for operations• Design / project management• Communication/ responsibilities
Conclusion…Further depends on local context/ HR
Conclusion…Further depends on local context/ HR
Conclusion…Further depends on local context/ HR
2013/14
2014/15
PLANNINGStrategizing –Chapter 5+ articles/ Chapter 6/ Chapter 3/ Chapter 7
Action word – Critically evaluate.
Key words – Agility, FM requirements, planning, advancement of
technology, anywhere, anytime, work-life balance.
Re-interpret question – The FM considerations when planning for
workplace and business agility. To discuss trends and technology.
Outline – 34/2= 15 points.
PLANNINGAnswering – The FM considerations when planning for workplace and
business agility. To discuss trends and technology.
Outline –
Intro – What is business agility, workplace agility? Use the 3 dimension (Chapter
5). (6points)
Body/ Answer the question – (say 9 points) –
Areas of business concerns in present modern context.
1. Work anytime anywhere – Chapter 5 slides
2. Work life balance – CBRE report
Agility implications for FM.
Conclusion – Higher IT and energy requirements to enable. Involves redesign of
facilities. – 2 points
Work Anytime Anywhere
Work Anytime Anywhere
• Reduced workplace
• More collaborative and open space.
• More teleconferencing, IT facilities
• More power facilities.
• Assuming more offsite, overseas travelling eg sales force.
• Allow telecommuting.
• A form of BCP planning.
• Requires more comprehensive, real time facilities booking
Work Life Balance
Work Life Balance
Work Life Balance
Business Agility implications – Unit 3 Outsourcing non core
Business Agility implications
Business Agility implications –Unit 5 2nd dimensions FM be flexible
Business Agility implications –Unit 5 2nd dimensions FM be flexible
Business Agility implications –Unit 5 2nd dimensions FM be flexible
Business Agility implications –Unit 7 – use of IT to boost FM
productivity