baylor university and xythos educause southwest 2007 dr. sandra bennett program manager online...
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Baylor University and Xythos
EduCause Southwest2007
Dr. Sandra Bennett
Program Manager
Online Teaching and Learning System
Copyright Sandra Bennett 2007. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
Who are we
• Located in Waco, TX
• Largest Private Baptist University in the World
• 2006 Enrollment: 13,886 total – 11,831 undergraduate, 2,055 grad/prof.
• Full Time Faculty: 804
• Full Time Staff: 3100
Our Problem
• Faculty/Staff requesting file storage – Sharable with campus– Sharable off campus– Handle large number of files or large files– Secured
Our Problem
• Computer Tech’s concerns– Easy user/account management– Security– How much and how long– Support
Our Problem
• Student Concerns– Email would not send large attachments– How to move files around– Where to save file – lots of files or large files– Recruitment – other schools provided the
service
The Solution
Xythos Digital Locker
Features
• Security• File check-in, check-out• Version control• Audit history• Able to add comments• Subscriptions – with email alerts• Ticket system – allows sharing of files• Users control access permissions• Easy to support
Tech Specs
• Dell PowerEdge 2650 Server– 4 GB ram– Dual processor– OS - Red Hat Linux
• Oracle Database
• 2.8 TB SAN
• Tivoli Backup
What we are doing with Xythos
• Create new accounts on log-in
• Apply a New Users Template – Allocates 1GB and 5 GB/hr bandwidth– Creates 3 folders with privileges set
• WWW – access to everyone• Public – all users of the system• Private – only the account holder
• Integrates with Active Directory
What we are doing with Xythos
• Created a Tab in LMS
• Online Help
• Purge accounts for student after 3 semester and for F/S immediately
Xythos Implementation
• Set-up in Fall 2004 for Faculty/Staff
• Open to Student in Jan 2005
BearSpace Users
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
2004 2005 2006 2007
BearSpace Disk Usage
BearSpace Disk Usage as Reported by O/S (in MB)
0
50,000
100,000
150,000
200,000
250,000
204 GB10% usage
Uses
• Office of Sponsored Programs uses BearSpace for document workflow.
• The Lariat (student newspaper) uses BearSpace to transfer files to the printer
• Digital Media Studio uses BearSpace for customer to drop project files
• Faculty uses – share research data with colleagues off campus– transfer presentation from desktop to classroom and home
• Student’s uses– Storing files to move around– Sharing documents off campus
Where we are going next
• Plan to use for faculty and student web pages – starting fall 2007
• Student Organization – keep of record of files from year to year
What we would love to see
• Make searching for shared directories within the system easier – Maybe automatic bookmarks for shares
• Searching for users in general system needs to be easier
• Web Folders in FireFox
• Looking forward to new interface
Contact Information
Sandra Bennett, Ph.D.Program Manager, Online Teaching and ServicesBaylor University; Electronic Libraries, Client Services
Baylor UniversityOne Bear Place #97148Waco, Texas 76798
Phone: 254-710-4133Fax: 254-710-7271Email: [email protected]
Educause Southwest 2007
Scott Saffian
Thank you Academia!!!
• Xythos the #1 provider of BCS to Higher Ed• Over 2M licensed users• Over 250 Colleges & Universities
Just a few Customer Examples………
BCS Platform Technology for the Masses
• Digital Locker Suite▪ Secure file sharing & collaboration▪ Tickets▪ Logging▪ Versioning
• Enterprise Document Management Suite 6.0▪ Mil Spec 5015.2 compatible▪ Records Management▪ Classification▪ Workflow