basics overview of kuali financial system
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8/3/2019 Basics Overview of Kuali Financial System
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Kuali Days VII Pre-Conference
KFS BasicsOverview
David Lyons, NACUBO
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Ag enda
Introduction to KualiKuali Financial System ProjectKFS Advantages
Today¶s FocusChart of Accounts
Transaction ProcessingGeneral Ledger
Q & A
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Introduction to Kuali
Community source initiative
Develop a comprehensive administrative suite to
serve the needs of all Carnegie Class colleges anduniversities.
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Introduction to Kuali (cont.)
KualiCommunity
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Introduction to Kuali (cont.)
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Wh at is Kuali? (cont.)
Kuali FoundationNon-profit organization with responsibility for:
Sustaining the initiative
Providing on-going governanceCoordinating partner effortsManaging and protecting intellectual propertyConference planningEducating and assisting members of the Kuali Partners program
29 members including commercial affiliates across allprojects
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KFS Project
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KFS Partners
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KFS Project (cont.)
Project Scale $10 m total project cost 100+ person-year effort $4.4m Founding Partners¶ original commitments
Cash or tendered personnel resources
$2.5m 200 5 Andrew W. Mellon Foundation grant
$3.1m New Partners¶ commitments & FoundingPartners¶ additional contributions
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KFS Project (cont.)
B ased on IU¶s FIS -Financial Information System 13 years of operations
7 campuses of various sizes
$2.4 billion annual expendituresFlexible chart of accountsNeed to port to new technology environment
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KFS Project (cont.)
The Kuali Financial Systemis an electronic systemof related financial
components that allowyou to initiate, approve,and retrieve financialinformation about your institution.
Chart of AccountsGeneral Ledger Financial TransactionsPurchasing/Accounts Payable
Contracts & GrantsLabor DistributionEffort CertificationBudget Construction
Accounts Receivable
Capital AssetsBalance InquiriesOnline Help
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KFS Project (cont.)
R elease 1 ± October 2006Chart of AccountsGeneral Ledger Financial TransactionsOn-line balance inquiriesKuali Enterprise Workflow (KEW)
R elease 2 ± November 2007Labor DistributionContracts & Grants
Purchasing/Accounts Payable
R elease 3 ± March 2009Budget Construction Accounts ReceivableCapital Asset Management System (CAMS)Effort Reporting (Labor Distribution)Purchasing/Accounts Payable (cont.)
Functional Modules
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KFS Advanta g es
Workflow
Edits/Business Rules - e-Docs
Import/Export Capabilities
Document Attachments
Sub-Accounts/Sub-Object Codes
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KFS Advanta g es (cont.)
Transaction Audit Trail
Automated Entries at Each Update
Real Time Access to Pending Entries
24/7 Access to Balances