basic processing of library materials - yap

7/29/2019 Basic Processing of Library Materials - Yap

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Basic Processing of Library Materials(from acquisition to circulation)


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Acquisition

The process of selecting, ordering, and

receiving materials for library or archivalcollections by purchase, exchange, orgift, which may include budgeting and

negotiating with outside agencies, suchas publishers, dealers, and vendors, toobtain resources to meet the needs of the

institution's clientele in the mosteconomical and expeditious manner(ODLIS, Reitz, 2012).


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Acquisition process

Receive order (from the library committee

or representative) Create an order request form

Review request and make sure that it iscomplete (bibliographic details)

Check the librarys standing orders to

avoid duplications (pre-ordered materialsbased on subject)


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Select the vendor from which the item

can be obtained Create order records (make a form for

this)

Change on order to in process whenthe item has been received for cataloging

Provide an invoice for the vendor; check ifthe item is correct

Make sure to annotate your acquisitionssystem with the receipt information


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Book is now ready for cataloging

Collection Development

Collection DevelopmentPolicy, Evaluation, Selection

Acquisition

Ordering, PurchaseRequest, Accessioning,Labeling

Cataloging and Classification

Catalog

Classify

Shelf-listing

Circulation


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Accession Record (Oregon State Library)

Documentation for book accessions

usually includes author, title, publisher,jobber, year purchased, purchase price,and other bibliographic and accession

data. Non-book media contain otherpertinent information.


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Accession record (LIS wiki)

A list of documents or items added to a

library collection, in the order of theiraddition. Normally, the list includes theaccession number, bibliographic

identification, source, and cost of eachitem.


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Sample

Accession number

Accession numbers should be the same with your shelf-list cards,inventory records and barcodes.

Always remember the last number of your accession number.

Tells how many materialsyour library has.


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Labeling

Materials Required

Label protectors Library property stamp

Automatic numbering stamp

Inkpad

Statistics sheet

Book trucks

Photo credits: http://cmc-herbarium.blogspot.com/2012/08/keep-calm-and-organize-herbarium.html


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Recto / Verso

Front / rightside

Back / leftside


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Circulation

Borrower Registration Records

Records used to grant citizens library cardsand privileges as well as to controlcirculation of library holdings. Individualborrower registration information mayinclude name, address, telephone number,

date of birth, signature, expiration date,identification number, and related data.


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Catalogs

Catalogs

Finding aids which provide patrons withaccess to library holdings by subject, title,keyword, and author. Usually includesauthor's name, title of book or other media,call number, bibliographic description, and

related information.


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Circulation records

Circulation Records

Records documenting information pertinentto the circulation of materials such asbooks, magazines, record albums, compactdisks, dvd's, audio and video tapes, andcomputer software. May include patron

identification, date circulated and date due.


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Master shelf list cards

Master Shelf Lists/Inventories Records

document inventories of all libraryholdings, including volumes and titlesadded or withdrawn from the collection.

Usually arranged by call number, showingtitle, author, accession number, publisher,date bought, cost, and number of copies.Used as an inventory control by librarypersonnel.


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Overdue records

Overdue Book Records

Records used to monitor status of overduebooks and other media. Also used to notifypatrons to return overdue library materials.Often includes notices and lists. Listsdocument long overdue materials and can

be useful in collection action.


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Demonstration


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References

http://www.angelo.edu/services/library/ac

q/acqord.php

http://uritechserv.pbworks.com/w/page/9725587/Basic%20Processing%20of%20Library%20Materials


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Thank you for

listening!Joseph M. [email protected]

https://www.facebook.com/jmyap

basic processing of library materials - yap

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