basic concepts for apa style: how to implement it efficiently deanna hanson-abromeit conservatory of...
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Basic Concepts for APA Style:
How to Implement it Efficiently
Deanna Hanson-AbromeitConservatory of Music and Dance
Bob SchubertFaculty Center for Excellence in Teaching
Using Word and APA
Word 2007Formats reference list and insertion of citations
citation
EndnoteBibliographic softwareUsers can search, retrieve, and store citations
directly from database
Paper Format
8 ½ X 11 paper, one sided
12 pt Times Roman or Courier
Double spaced
At least 1 inch margins – top, bottom, left, right
Paragraphs indentation of ½ inch tab or 5-7 spacesExceptions: abstract & block quotations
Paper Format
Page Numbers Number consecutively Begin with title page Upper right hand edge At least 1 inch from edge
Manuscript page headers Identifier of manuscript pages First 2 or 3 words of title Right hand corner above or 5 spaces before page number
Punctuation One space - periods and minus signs No space – internal periods (e.g., U.S., p.m.), hyphens, colons
in ratios
Title Page
Running Head for Publication Abbreviated title used for publication 50 characters max Flush left at the top of title page (below manuscript
page header) ALL CAPS
Title Centered; upper half of the page If more than one line, double space
Byline and Affiliation In order of contribution Centered One double-space below title
Abstract
Begin on a new page
Manuscript Header and Page 2 in upper right hand corner of page
Label page Abstract, centered at top of page
Block paragraph form
Not to exceed 120 words
Type all numbers as Arabic numerals
Text
Start on a new page; page number 3
Title of paper centered at the top of the page
Double-space
Begin text
No page breaks between sections
All pages have the manuscript page header and the page number
Headers – One to Five Levels
Centered Uppercase and Lowercase Heading
Method
Flush left, italicized, upper & lower case side heading
Participants
Indented, italicized, lowercase paragraph heading ending with a period
Description of groups.
In-text CitationsSingle Reference Citation
Author last name and year of publication; separated by a comma
e.g. (Hanson-Abromeit, 2009)
Multiple Reference CitationSemi-colon (;) to separate multiple references for a
single citationAlphabetical order
e.g. (Hanson-Abromeit, 2009; Schubert, 2009)3-5 authors, list all last names first time; subsequent
citations are listed under first author followed by et al. and publication year
6 or more authors Last name first author et al., publication year
e.g. (Hanson-Abromeit et al., 2009)
In-text Citations
Book chapterChapter author, comma (,) year of publication
Web site and electronic referencesAuthor name (if available) and yearUnknown author use page title or first couple of
words of paragraphUnknown year use n.d.Refer to APA Style Guide to Electronic Resources
Subsequent citation in same paragraphAuthor(s) name only; no dateAuthor and date included in subsequent paragraphs
ReferencesStart on a new page; page number in upper right
corner
Title page, centered at top of page
References
Double space
Hanging indent format
Components of a reference:Philbin, M. K., & Evans, J. B. (2006). Standards for the acoustic
environment of the newborn ICU. Journal of Perinatology, 26, S27–S30.
AppendixesEach Appendix started on a separate page
Label each page, centered, at top
Appendix
Use letters to identify the Appendix if more than one
Appendix A
Appendix B
Label appendix tables to correspond with the appendix
Table B1
Footnotes & Notes
Author NoteFor blind review the author note should be place on
the title pageSeparate page, center label Author NoteDouble spaced
Content & Copyright Permission FootnotesSuperscript Arabic numerals in textNew page, label Footnotes, centerType all content of footnotes (do not use the
automatic function as it may not translate accurately)
TablesNumbered consecutively as they appear in text
Identified by the word Table and an arabic numeral, flush left; table title below label
Table 1
Participant Comments
Double space
Begin each table on a separate page
Center column heads over column; if a multiple pages are necessary repeat column heads
Figures and Figure CaptionsNumbered consecutively as they appear in text
Identified by the word Figure and an arabic numeral, outside of the figure image or on the back
Be sure to include the manuscript page header outside of the figure image or on the back
Indicate the word TOP if orientation is not obvious
Each figure must have a caption; captions are listed on a separate page, placed prior to the figures
Figure 1. Discography of recorded music
ResourcesPublication Manual of the American Psychological
Association. (5th ed.) (2001). Washington, D.C.: American Psychological Association.
http://owl.english.purdue.edu/owl/resource/560/01/
http://owl.english.purdue.edu/owl/resource/664/01/
http://www.vanguard.edu/faculty/ddegelman/index.aspx?doc_id=796
http://library.osu.edu/sites/guides/apagd.php
APA Style Guide to Electronic Resources available from http://books.apa.org/books.cfm?id=4210509