Barcoding for control and profit!What barcoding is and how to make

it work for you

What exactly is barcoding?

• Barcoding is the process of labeling/tagging/marking “information”

• inventory items• employee badges• customer/vendor/job numbers• any information used to describe something

What is the purpose of barcoding?

• Barcodes are used to:• Reduce errors in data entry by removing the

process of manual entry by a person• To track information through a process of steps• Control inventory of information

What is a barcode?

• A barcode is a series of lines of varying width, printed, as on a container or product, that can be read by an optical scanner to determine a wealth of information of an item:• Names/Descriptions• Addresses/Destinations• Cost/Price/Charges/Divisions/Types etc.• Any other stored information

What is a barcode? Cont..

• A barcode is simply a translated representation of characters and numbers. All a scanner does is translate the lines back into the character representation and sends it to a waiting field in software in the same way entering characters on a keyboard does.

Why should I use barcoding?

• Barcoding’s primary function is to reduce errors!• Errors cost money to correct• Errors cost time to correct• Errors cause customer/vendor/technician ill will

Why should I use barcoding? cont.

• Barcoding’s secondary function is to save time – and time is MONEY!• Save time entering data• Save time tracking information• Save time counting/logging information

Where do I start with barcoding?

• Determine what information to barcode• How am I going to affix barcodes• Directly on items• On bins/aisles• Print barcode lookup books

• What other information do I want on a label and what size label do I want to use – this is mutually dependent on one another.

How do I create barcodes?

• Once you decide what size label to use and what to print on it you have to create a layout of how it should look.

• There are numerous places in Ventus and VMS GUI to print labels – vendor/customer, inventory and purchase order.

• Enter the label edit function and enter the information to print and where to print it.

How do I print barcodes?

• There are two times to print barcodes• all initial items to label• maintenance or additional labels as data changes

• The initial run should be done with multi-row/column labels on a laser printer due to the sheer volume of labels.

How do I print barcodes? Cont.

• Initial printing may require sorting and printing labels by different groups• Main division vendor/customer/item/P.O. #• Inventory by location/bin/aisle

• A label printer should be considered for maintenance labels based on volume of labels needed – these range from small personal printers to expensive industrial printers.

Getting Started

• Barcoding has to be installed• A separate login needs to be created for that

computer to access the bar coding software.

Select Database

Select Yes, and then select the database.

Select Database Cont.

Select or enter in the SQL Server, and select the Database. Enter the Login and Password. Click OK.

Main Menu

Items can be issued toJobs or Service tickets.Inventory Transfers .Physical Counts can be done. A PO can be received.

Processing job issues in Bar Coding is the same as Job Issue in Ventus.

Open the job issue screen, enter the information into the top part, scan and the material is issued to the job, and a report is printed

The part is entered or scanned, inventory location is selected by clicking on the lookup

Items are scanned and loaded into thelower half of the job issue screen and saved. The pick list can be printed

Each line Item will want the cost indicator information.

Scan the item, and enter the quantity

Set Quantity will default to the quantity entered

Click Ok and the item is added to the Job Issue screen for import.

Select the Import Barcode button at the bottom of the screen.

Make your selections, click Import Data.