B. Applications Software

7.00 Utilize multimedia/presentation graphics software.

Unit Objectives 7.01-7.04

What is Multimedia/Presentation Graphics Software?

• Multimedia combines text, graphics, animation, video, and audio.

• Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.

Types of Presentations

• Informal– Overhead transparencies

• Electronic– Projection device attached to a computer

• Virtual– Presentations on the Internet

Uses of Multimedia/Presentation Graphics Software

• Maps• Building Designs• Drawings• Charts/Graphs• Reports• Brochures• Meeting Presentations• Educational

Presentations• Informational

Presentations

Advantages of Multimedia/Presentation Graphics Software

• Enhancement of Text only messages• Can help illustrate some topics better

than static text or diagrams• Portable and editable• Distributable via the web and/or CD-

ROM• Gains and holds attention• Interactivity can help learning

process• Entertaining as well as Educational• Hyperlinks to other presentations,

documents, and/or web sites.

Multimedia/Presentation Graphics Terminology

• Slide - an individual screen in a slide show; the basic unit of a presentation.

• Title Slide – generally the first slide in a presentation; introduces the presentation to the audience.

• Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size.

• Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation.

• Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips.

• Slide show - a series of slides displayed in sequence; controlled manually or automatically.

Multimedia/Presentation Graphics Terminology

• Transition - a special effect used to introduce a slide during a slide show.

• Outlining - allows you quickly to create your presentation using an outline format.

• Graphing - allows you to create and insert charts into your presentations.

• Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles.

• Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.

Multimedia/Presentation Graphics Terminology

• Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation.

• Attributes - the properties or characteristics of an object.

• Placeholders - empty objects on a new slide.• Audience handouts - printouts of your electronic

presentation that your audience can use to follow along and to take notes.

• Speaker notes - notes that include the slide as well as comments or points you may want to remember.

Multimedia/Presentation Graphics Terminology

• Menu bar - list each of the menus in applications and usually appears near the top of the application window under the window title bar.

• Toolbar - provide quick access to frequently used commands; a lot of the buttons are the same from program to program.

• Toolbox - resembles a toolbar, but hold items such as drawing tools rather than buttons that perform commands.

• Hyperlink - a link you click to display another webpage or document with in a presentation; can consist of specially formatted text, buttons, and hotspots on graphics or pictures.

Planning a Presentation

• Description of learner/audience – Age, target group, reading level, etc.

• How will you gain attention and introduce the topic?– Present objectives and standards

• How will you gather resources and information?• Pre-media use preparation

– Content planning brainstorming and design layout brainstorming on paper

• Consider the necessary equipment/materials/handouts.

Designing a Presentation• Keep it simple

– Include words and images– Nice big titles

• Use words or phrases– No sentences and no fine detail

• Don’t clutter the slide– Leave a lot of white (blank) space

• Be consistent on all your slides– Use the same design template– Same font style

Designing a Presentation

• Project an image– Use visuals to clarify or emphasize a point– To add variety– To change focus

• Organize information– It should be easy to follow such as in an outline format– Come right to the point

• Create high contrast between the background and the text

• Use color wisely• The slides do something (animation/transitions)

Creating aBasic Presentation

• Start your presentation program.• Create a New Presentation.• Apply a template design that relates to the

purpose of the presentation.

Identify the following parts of the presentation window.

– Title bar– Menu bar– Toolbar– Placeholders– Status bar/Application bar– View buttons/tabs– Drawing toolbar– Outline Page (PowerPoint)– Notes page (PowerPoint)

– Minimize, Maximize/Restore, Close buttons

– Explore the different tools– Choose design layout– Add text to the slide– Add additional slides– Add text and graphics– Add transition effects– Add animation to slides– Check spelling/grammar– View slides in a slide show

Creating aBasic Presentation

• Move the mouse pointer over each Toolbar button to display its pop up name.

• Select a slide view that displays an individual slide.

• Create slides using relevant slide layouts provided by your software.

• Check your spelling and grammar.• Return to your first slide.• Change the slide view to display all the slides in

miniature.

Enhancing aBasic Presentation

• Inserting a graphic.– Create a new slide and select a slide layout that contains a clip art

placeholder.– Insert relevant clip art or a file from a downloaded file from a

disk/hard disk drive.

• Creating a chart.– Create a new slide and select a slide layout that contains a chart

placeholder.– Select the type of chart relevant to your presentation/data.

• Organizational chart

• Line, Bar, Pie Chart/Graph, etc.

– Enter data to create the chart.

Enhancing aBasic Presentation

• Inserting a sound file.– Sound can be added in several ways.

• To run continuous during the presentation.• To run during an object/text animation.• To run during an object/text hyperlink.

Enhancing aBasic Presentation

• Inserting Slide Transitions and Animations.– Explore the different transition effects and speeds.– Explore the different animation effects for text and

objects.• Apply a transition effect for bulleted text• Apply a different transition effect for objects/graphics • Explore the different orders of animation• Apply the animation of a graphic before the text• Add a different sound effect to graphics

Saving a Presentation

• Save the presentation

Printing a Presentation

• Print the presentation– Explore different

printing options• Slides

– 1 per page, 6 per page, etc.

• Outline view• Handouts• Note Pages

Tips for Delivering a Presentation

• Plan– Know the purpose of your presentation– plan your content– know your audience

• Prepare– Have an attention-getting opener– Be positive– Develop a memorable closing

• Outline your main points– Helps you stay focused

Tips for Delivering a Presentation

• Talking– Don’t talk too slow or too fast– Watch your audience and take your cue from them

• Present– Dress professionally (proper business attire)– Make eye contact, be natural and sincere– Involve your audience

• Questions– Be sure to leave time at the end of your presentation

to answer questions

Presenting a Presentation

• Explore different slide show options– Manual Slide Advancement– Automatic Slide Advancement

• Set up needed equipment– Always do a test run

• Distribute handouts or notes pages if needed

• Take a deep breath and BEGIN!